•Step by Step
•Different Views
•Background, Saving and Printing
•To practice, get some images from
the web at http://ap.accuweather.com
First Choice
• The AutoContent
Wizard does some of
the work for you.
• Template offers
background, layout &
type choices.
• Blank Presentation
allows you more
control in creating
the presentation.
--Step by Step-the Layout
Choose the layout for
your slide.
•You will need to do
this with every slide
you create.
• You are not limited
to the layout features.
1
--Step by Step-Applying a Design
Replace Fonts
Go to “Format” and choose“Apply Design”.
Choose the design you want.
The Preview box will show you how it looks.
Slide Layout…
Slide Color Scheme…
Background…
Apply Design…
Colors and Lines...
Once a design
is chosen, it
will remain
throughout
your
presentation.
--Step by Step-Adding your Text
•To clear a text box,
double click on the
outline and delete.
•To add a text box,
go to “Insert”, then
choose Text Box
or click on
at the
bottom of the screen.
Add text by
clicking in the
text box and
typing.
--Step by Step-Adding Graphics
Insert
New
New Slide…
Slide…
Duplicate
Duplicate Slide
Slide
Slide
Slide Numb
Number
er
Date
Date and
and Time
Time
Tab
Tab
Symbol
Symbol
Comment
Comment
Slides
Slides from
from File
File
Slide
Slide ffrom
rom Outline
Outline
Pict
Picture
ure
Text
Text Box
Box
Movies
Movies and
and Sounds
Sounds
Chart
Chart
Object
Object
Hyperlink
Hyperlink
ClipArt…
ClipArt…
From
File
From File...
File
AutoShapes
AutoShapes
Organi
Organization
zation
WordArt…
WordArt…
Word
Word Table
Table
Add graphics by
clicking on “Insert” &
choosing “Picture.”
“From File…” allows
you to choose graphics
you have brought into
the program.
2
--Step by Step-Placing Pictures
Choose the graphic
you want and click
“Insert.”
• Once graphic is
inserted, you can move
it, crop it or resize it.
--Step by Step-Inserting a New Slide
Insert
New Slide...
Duplicate
Duplicate Slide
Slide
To add a new slide to
your presentation,
simply click “Insert”
and choose “New
Slide…”
• The background will
be the same, but you
will need to choose a
new layout.
Slide
Slide Numb
Number
er
Date
Date and
and Time
Time
Tab
Tab
Symbol
Symbol
Comment
Comment
Slides
Slides from
from File
File
Slide
Slide ffrom
rom Outline
Outline
Pict
Picture
ure
Text
Text Box
Box
Movies
Movies and
and
Sounds
Sounds
Chart
Chart
Object
Object
Hyperlink
Hyperlink
--Step by Step-Adding Animation
Slide Show
View
View Show
Show
Rehearse
Rehearse Timings
Timings
Record
Record Narration
Narration
Set
Set Up
Up Show…
Show…
Action
Action But
But tt ons
ons
Action
Action Settings
Settings
Preset
Animation
Preset Animation...
Animation
Cust
Cust om
om Animation
Animation
Animation
Animation Preview
Preview
Slide
Slide Transition
Transition
Hide
Hide Slide
Slide
Cust
Cust om
om Shows
Shows
Of
Offf
Drive-in
Drive-in
Flying
Flying
Camera
Camera
Flash
Flash Once
Once
Laser
Laser Text
Text
Typewriter
Typewriter
Drop
Drop In
In
Wipe
Wipe Right
Right
Dissolve
Dissolve
Split
Spilt
Split Vertical
Vertical Out
Out
Appear
Appear
Animation brings
text and graphics
on the screen in a
certain way.
To add animation,
click “Slide
Show,” choose
“Preset Animation”
and choose the
effect you want.
3
--Step by Step-Previewing Animation
Slide Show
View
View Show
Show
Rehearse
Rehearse Timings
Timings
Record
Record Narration
Narration
Set
Set Up
Up Show…
Show…
Action
Action But
But tt ons
ons
Action
Action Settings
Settings
Preset
Preset Animation
Animation
Cust
Cust om
om Animation
Animation
Animation
Animation Preview
Preview
Slide
Slide Transition
Transition
Hide
Hide Slide
Slide
Cust
Cust om
om Shows
Shows
By clicking “Slide Show”
and choosing “Animation
Preview”, you can see a
preview of your animation
in the small box above.
--Step by Step-Viewing the Presentation
Slide Show
View
View Show
Show
Rehearse
Rehearse Timings
Timings
Record
Record Narration
Narration
Set
Up
Set Up Show…
Show…
Action
Action But
But tt ons
ons
Action
Action Settings
Settings
Preset
Preset Animation
Animation
Cust
Cust om
om Animation
Animation
Animation
Animation Preview
Preview
Slide
Slide Transition
Transition
To see your presentation,
click on “Slide Show” and
choose “View Show”
Hide
Hide Slide
Slide
Cust
Cust om
om Shows
Shows
Moving through the Presentation
To exit the slide show, hit the “escape”
button on your keyboard.
To move forward, click the mouse or
forward arrow key.
To move back, use the back arrow key.
4
Views
There are 2
ways to
access
views: the
menu bar
and the
corner
icons.
Five Views
Slide--To work on a single slide.
Out line --To work with the presentation
text.
Slide Sorter --To see the slide order
Notes Page --For information in addition
to the slide.
Slide Show--To start the show.
Master --To create your own background.
Slide View
To work on the
slide, add text,
graphics and
animation.
5
Outline View
One way to
create a
PowerPoint
Presentation
is to simply
type in your
Presentation.
You type in the
text of your
presentation.
This box shows you
what the slide will
look like.
Create Your Presentation Outline
Once your
presentation
is written,
PowerPoint
turns it into
a slide show.
Each section
is a separate
slide.
Slide Sorter
With the slide sorter,
you can see the slides
together and easily
change the order by
clicking and dragging
the slides to the
appropriate locations.
6
Notes Page
The Notes Page
shows a slide
and any
additional
information you
may want to
include with it.
Slide Show
Begins the presentation.
Slide Master
View
Slide
Slide
Outline
Outline
Slide
Slide Sorter
Sorter
Notes
Notes Page
Page
Slide
Slide Show
Show
Master
Master
A way to control your background
Slide
Slide Master
Master
Title
Title Master
Master
Handout
Handout Master
Master
Notes
Notes Master
Master
Allows you to bring colors and images
into your background.
7
Saving Your Work
File
New...
New...
Open…
Open…
Close
Close
Save
Save
Save
Save As…
As…
Save
Save as
as HTML
HTML
Choose “Save” or Save As” and type in
name of your presentation.
Page
Page Setup…
Setup…
Print...
Print...
You can also save
your presentation for
the web by using
“Save as HTML”.
Be sure that “.ppt” follows the name.
This is how PCs recognize PowerPoint files.
Printing Your Work
File
New...
New...
Open…
Open…
Close
Close
Choose “Microsoft PowerPoint”
Save
Save
Save
Save As…
As…
Save
Save as
as HTML
HTML
Page
Page Setup…
Setup…
Print...
Print...
You can
even save
pdf files if
you have
Adobe
Acrobat.
Choose what to print and
how many slide per page.
PowerPoint Pointers
•Use common fonts and make your letters big
(32 is a good size) .
•Don’t use all capital letters.
Good
Contrast
•Make sure there is good contrast
between the background and the text.
Bad
Contrast
•Use graphics to help illustrate your point.
•Don’t overdo the special effects.
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