Student Services Council
Wednesday, September 21 2011
9:00 – 10:00 a.m.
Present: Dennis Bailey-Fougnier, Margaret Tam, Sesario Escoto, Sandi Moore, Lyn
Hood, Lois Christos, Masina Hunnicutt, Margery Regalado Rodriguez, Tama Bolton,
Tootie Tzimbal, Catherine Lachance, Marion Brodkey, Barbara Schultz-Perez, Yesenia
Cervantes, David Trevino, Rachel Mayo
1.


Budget and possible tuition increase
Two Budget Town Hall meetings are scheduled: today and tomorrow in the
Music Recital Hall. The 2012-13 budget will be discussed.
The legislature passed a bill that depending on certain “triggers”, there will not
be a mid-year fee increase. The soonest fee increase would be summer.
2.
Program Review
Dennis gave his monthly reminder to keep working on those program reviews.
3.
Dennis off-campus Sept. 26-29
Dennis will be on vacation next week. Try to obtain any necessary signatures this week,
or wait until his return. If signatures are needed during his absence, please bring
paperwork to Sandi.
4.
Watsonville Center Annual Report
Rachel presented her August 2011 Board Item. There have been a lot of changes in
Watsonville. The Watsonville Center buildings have been renamed A, B, C & D, with first
floor classrooms being numbered in the 100’s, second floor rooms in the 200’s, etc.
This should make it easier for first-time students to find their classes. A&R has moved
to Building A. Building B is leased during the day to two programs. Aptos/Watsonville
enrollment comparisons were included at the end of the report. (The report will be
attached at the end of the notes.)
Rachel also provided results from a spring 2006 survey in which 700-800 students
responded. The results were compared with an online 2010 survey of about 50
students, where the English/Spanish percentages were broken down. The SSC asked for
a breakdown of the 2006 results, as well. The SSC suggested that the next survey
include smart phone usage and texting, and that a raffle be incorporated for motivation
to take the survey.
5.
Policy updates
Cabrillo is moving toward aligning both the content and the numbering system of our
Board Policies and Administrative Regulations with the state. Dennis will email the
state’s list of required AP/BPs to the SSC for review. These policies have been analyzed
by the League’s legal department and must be included. In some cases, we may be
able to just copy the League’s wording. In other cases, we will need to provide
information regarding our practices. Our policies must match our practices. The revised
BPs will go to the Board for approval.
6.
Program updates
Sesario:
 The 31-day Metro Pass (at a 20% discount to students) was introduced this
month. Due to the large amount of cash being handled, Metro passes are now
only sold at the College Bank.
 The Student Senate has a full 20-member roster and there is a lot of positive
energy.
 Leadership class (CG65) has the largest enrollment ever at 29 students.
 ASCC grant application is out and due September 30 at 4:00. The faculty grants
are due in October and the Foundation grants are due in November.
Rachel:
 Welcome Back Day went well at the Watsonville Center.
Margaret:
 Recruiting Outreach Student Ambassadors. So far student turnout has been low
to the information sessions, so will look for new ways to get the word out.
 High schools are gearing up for college applications and requests for tours are
coming earlier.
 College & Career Night is November 7 from 6-8 PM.
 Dennis and Margery are co-chairs for the S4C 4th grade visits.
Tootie:
 Financial Aid has dealt with the usual beginning of school issues, but nothing out
of the ordinary.
 $3 million in PELL has been awarded. October 21 is the next disbursement.
Tama:
 The Enrollment Services pilot is now in its third month. The staff in both offices
will be surveyed soon for feedback. Tama welcomes feedback from everyone.
 Financial Aid offices will be reorganized.
 There are a lot of applicants for the ¾ evaluator position. Interviews will be in
October.
 Another Higher One ATM has been installed in Building 100.
Masina:
 Spring and summer applications begin October 3.
 A&R is working with Marketing on a campaign to get all students to use online
applications and registration.
David:
 CARE orientation is coming up.
 Veronica and Vera will attend the October conference in San Diego.
 David is going through files and calling previous applicants to try to provide
space for those students on the waitlist.
 EOPS is keeping a positive attitude.
Barbara:
 Counseling expressed a concern that S4C students will be given a higher
registration priority over regular and Running Start students, as well as the
promise that students can finish in two years.
 TAG workshops for UC are underway; workshops for CSU and essay workshops
are coming up.
 Barbara’s trying to increase Cabrillo counselor attendance at the high school
counselor meetings.
 There will be proposals for online scheduling (for counselor appointments),
increased WebAdvisor workshops, and a new format for Running Start
orientations.
Marion:
 Flu vaccine will be available for $18 at the Wellness Fair. (Free vaccinations for
staff will be offered later in October.)
 There are a lot of participants in this year’s Wellness Fair – come visit for
freebies and information.
 Three new counseling interns are working in SHS.
 Health Improvement Partnership: a nine-question survey triages depression
symptoms which results in a faster counselor appointment for more severe
depression.
 Marion’s working on bringing in extra income to SHS with Family Pact, where
they are able to charge the state for family practice services.
Catherine:
 FTTW has 10 adult WIA scholarships and looking for people in a one-year CTE
career path; also 12 dislocated worker scholarships (people on unemployment) in
a one-year CTE career path.
 CalWorks student referrals are fluctuating due to CW new educational grant
regulations.
 Community contracts are in place.
 Jenna is the new Office Specialist.
 FTTW is feeling more integrated with the college.
Lyn:
 272 students have been hired in 316 jobs on campus.
 2612 students are registered to use the job board; of those, 600 are since fall.
Sandi:
 Approximately 75 student emergency loans have been awarded; 20 of those
have been repaid already.
Dennis:
 Pattie Tomnitz and Deborah Shulman have announced their retirements at the
end of this academic year.
 Cabrillo has received the Title V Stem Grant to remodel the 800 Building. This
means FTTW, CAP, and Student Employment will need to move, but no plans
are in place yet.
Next meeting: October 19, 2011
AGENDA ITEM BACKGROUND
TO:
GOVERNING BOARD
FROM:
PRESIDENT
DATE:
SUBJECT:
August 9, 2011
Watsonville Center Annual Report
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
INFORMATION
ENCLOSURE(S)
Page 1 of 2
BACKGROUND
The Watsonville Center continues to offer access to higher education in a venue particularly
accessible to residents of the Pajaro Valley and the tri-county location in Cabrillo’s service area.
In spring 2011, over 2,200 students enrolled at the Center, with 41% taking classes exclusively
on site.
Since the expansion with a three-story facility in 2001 (Building A), the Center has often served
educational, governmental and nonprofit organizations in the Watsonville community by
providing space for meetings, events and presentations. Starting on July 1st of this year,
collaboration with community partners entered a new phase with two educational partners in the
community through a formal lease for daytime use. Ceiba College Preparatory Academy will
start its ninth grade program in the first floor classrooms of the original two-story facilty
(Building B), and the SOS (Second Opportunity for Students) program will go through a
redesign to use the rest of the building and continue its 9-year relationship with the college at this
site. SOS is a partnership with the County Office of Education’s Alternative Education program
and Watsonville/Aptos Adult Education. Both Ceiba and SOS have goals of preparing students
to succeed in college and education beyond high school, and both enroll youth from the
Watsonville community who are traditionally underserved in higher education.
Instruction and educational support services
Students at the Watsonville Center are still able to complete general education requirements for
AA/AS degrees and course preparation for majors in certain degrees and certificates. When the
Green Technology Center (Buildings C & D) is completed at the end of 2011, students will also
have access to the most up-to-date information and training in the area of sustainable energy and
technologies in construction and other trades. In developments within instructional support, the
Supplemental Instruction (SI) model of peer-facilitated tutoring was piloted at the Integrated
Learning Center (ILC) for math students as part of the STARS First Year Experience pilot with
the Title V grant. SI has successfully engaged students in a tutoring model that complements the
traditional tutoring services and has the potential to grow to other math classes and subject areas.
The integration of library services has also continued to grow within the ILC, as has the selection
of electronic and online resources for students working on labs in English and ESL.
Student Services
The lease of Building B during the day prompted a move for the Admissions and Records (A&R)
office from that building to the space inside the front door of Building A where the bookstore
was formerly located. Due to budgetary considerations, the bookstore operation closed at the end
of the spring semester, and students will need to procure texts at the Aptos store or online
through the bookstore's website. The A&R relocation puts all of the student services on the first
floor of the same building, which will serve students well. The following table shows some
demographic and enrollment information highlighting the differences between the Watsonville
and Aptos student populations, which are taken into account by the college when planning for
services. For example, the hours of operation for Admissions and Records, counseling and
financial aid extend to 6:00 p.m. in Watsonville to better serve the larger evening population.
Extra support is provided for online registration and financial aid applications, addressing the
higher percentage of first time students, lower numbers of those with a college background, and
much smaller percentage of those who enroll in online classes.
Overview of enrollment patterns
The following table shows that 44% of Watsonville Center students are co-enrolled in classes at
the Aptos campus and 30% are enrolled full-time when college-wide enrollment is taken into
account, which is close to the full-time enrollment rate across the college. However, in sharp
contrast to Aptos students and the college as a whole, only 5% of those enrolled exclusively in
classes on site are attending full time. This corresponds to the profile of the working student
population, along with the higher enrollment rate in evening classes noted earlier.
WATSONVILLE CENTER ENROLLMENT COMPARED TO APTOS CAMPUS
SPRING 2011
Enrollment (unduplicated)
FTES
Hispanic/Latino
White
Concurrent High School
Foreign HS completion
Completed BA or higher
First time students
Enrolled at this site only
Enrolled in classes at this site
and online
Enrolled at both sites
Enrolled in day classes
Enrolled in evening classes
Enrolled in both day &
evening classes
Full time enrollment on site
Full time enrollment in
classes college-wide
WATSONVILLE
2,232 (15.8% of college)
413.62 (7.6% of college)
1,746 (78.2% of Center)
333 (14.9% of Center)
39 (1.7%)
99 (4.4%)
76 (3.4%)
217 (9.7%)
917 (41.1%)
80 (3.6%)
APTOS
12,362 (87.6% of college)
4,201.69 (77.4% of college)
3,466 (28% of campus)
7,213 (58.3% of campus)
441 (3.6%)
209 (1.7%)
1,393 (11.3%)
664 (5.4%)
8,447 (68.3%)
2,431 (19.7%)
COLLEGE-WIDE
14,108
5,427.72
4,440 (31.5% of total)
7,837 (55.6% of total)
493 (3.5%)
281 (2.0%)
1,569 (11.1%)
860 (6.1%)
14,108 (100%)
3,481 (24.6%)
978 (43.8%)
578 (25.9%)
606 (27.2%)
1,006 (45.1%)
978 (7.9%)
6,357 (51.4%)
1,829 (14.8%)
4,072 (32.9%)
6,747 (47.8%)
2,506 (17.8%)
4,225 (29.9%)
99 (4.5%)
677 (30.3%)
2,889 (23.4%)
4,250 (34.4%)
4,393 (31.1%)