45
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
May 6, 2013
SUBJECT:
Annual Business Office Resolutions
REASON FOR BOARD CONSIDERATION
CONSENT-ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 4
A.4
BACKGROUND:
The following resolutions are submitted for Governing Board approval:
Resolution Number
032-13
Authorizes official payroll and expenditure warrant signatures for
the period July 1, 2013 through June 30, 2014.
Resolution Number
033-13
Provides authorization to solicit bids for goods or services for the
period July 1, 2013 through June 30, 2014.
Resolution Number
034-13
Authorizes the Vice President, Administrative Services to transfer
funds as necessary at the close of the fiscal year.
FISCAL IMPACT:
None
RECOMMENDATION:
It is recommended that the Governing Board approve Resolution Numbers 032-13, 033-13, and 034-13.
Administrator Initiating Item:
Graciano Mendoza
Victoria A. Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
46
CABRILLO COLLEGE
RESOLUTION NUMBER 032-13
WHEREAS, Education Code 85233 requires the Governing Board of each
community college district to file with the County Superintendent of Schools the verified
signature of each person authorized to sign orders in its name, and
WHEREAS, the authorization is for the period of July 1, 2013 through June 30,
2014.
NOW, BE IT THEREFORE RESOLVED AND ORDERED that the payroll orders
and the expenditure warrants drawn against the funds of this district shall be signed as
follows with only one signature required:
________________________________
John Hendrickson, Interim President
________________________________
Victoria Lewis
________________________________
Graciano Mendoza
I certify that the foregoing resolution was adopted at the regular meeting of the Cabrillo
College Governing Board held on May 6, 2013.
_______________________
Date
________________________________
Secretary
AYES:
NOES:
ABSENT:
47
CABRILLO COLLEGE
RESOLUTION NUMBER 033-13
WHEREAS, Education Code 81655 authorizes the Governing Board of the
Community College district to delegate to its district superintendent, or to such persons as
he/she may designate, a blanket authorization to secure bids for the purpose of services,
equipment, materials and/or for supplies which require bids, and
WHEREAS, such an action in no way restricts or diminishes the Governing Board's
authority to make the actual decision to purchase any item based on the bids submitted to it
for consideration, and
WHEREAS, contracts resulting from any bids received as a result of this
authorization will be awarded based on the majority vote of the Governing Board, and
WHEREAS, the authorization is for the period of July 1, 2013 through June 30,
2014.
NOW BE IT THEREFORE RESOLVED AND ORDERED that the Governing
Board delegates the authority to solicit and call for bids for services, equipment, materials
and/or supplies requiring such bids to John Hendrickson, Interim President/Superintendent,
Victoria Lewis, Vice President/Assistant Superintendent, and Graciano Mendoza, Director of
Business Services. The Governing Board further delegates the authority to sign contracts
awarded by the Board pursuant to its established procedures to the above named
administrators of the College.
I certify that the foregoing resolution was adopted at the regular meeting of the
Cabrillo College Governing Board held on May 6, 2013.
_______________________
Date
________________________________
Secretary
AYES:
NOES;
ABSENT:
48
CABRILLO COLLEGE
RESOLUTION NUMBER 034-13
YEAR-END TRANSFER OF FUNDS
WHEREAS, there may be deficits in certain classifications of the 2012-13
budget of the Cabrillo College District, and
WHEREAS, at the close of any school year the Vice President,
Administrative Services may, with the consent of the Governing Board previously given,
make such transfers between the undistributed reserve and any expenditure classifications of
the budget of the District for such school year as are necessary to permit the payment of
obligations of the District incurred during such school year.
NOW, THEREFORE, BE IT HEREBY RESOLVED that the Vice President,
Administrative Services be authorized to transfer funds from the undistributed reserve or
between categories of the Cabrillo Community College District Budget for 2012-13 as
necessary.
PASSED AND ADOPTED BY THE Governing Board of the Cabrillo
Community College School District of Santa Cruz County, California, this 6th day of May,
2013 by the following vote:
AYES:
NOES:
ABSENT:
I certify that the foregoing resolution was adopted at the regular meeting of the
Cabrillo College Governing Board held on May 6, 2013.
_________________________
Date
________________________________
Secretary