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AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
March 4, 2013
SUBJECT:
Student Services Component Job Description Revision:
Fast Track To Work Director
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 3
D.5
BACKGROUND:
The Fast Track to Work program has grown substantially in size and complexity since it was founded more
than 10 years ago. During that time it has added services for students receiving funds from a variety of sources
beyond the CalWORKs students it was first created to serve. The program now serves students referred by the
Santa Cruz County Human Services Division, the Workforce Investment Board, and the Employment
Development Department as well as students being served by various grants. As a result, the program
manager’s job description has been revised and the position has been elevated on the
administrative/management salary schedule in recognition of the position’s increased responsibilities.
The revisions place a greater emphasis on developing and sustaining relationships with the external agencies
funding the Fast Track program and ensuring that the services delivered to its students conform with the
regulations and guidelines of the funding sources. There is also a greater emphasis on monitoring program
performance.
As a result of the Workforce Development 2.0 effort to re-examine the college’s delivery of services, we
relocated the program from Instruction to the Student Services component in July 2010. This facilitated better
integration and alignment between Fast Track and other student services frequently utilized by Fast Track
students. The position reports to the Vice President of Student Services.
The position title is being revised from FTTW Program Manager to FTTW Program Director and placed at
range L on the salary schedule.
FISCAL IMPACT: Fast Track program staff is entirely funded by grants and contracts from external sources,
including the Chancellor’s Office, the County Human Services Division, and the Workforce Investment Board.
No general fund money is involved.
RECOMMENDATION: It is recommended that the Governing Board approve the revised description for the
Fast Track to Work Program Director position as provided.
Administrator Initiating Item:
Dennis Bailey-Fougnier, Vice President,
Student Services
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
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FAST TRACK TO WORK PROGRAM DIRECTOR
CLASSIFIED ADMINISTRATOR
JOB DESCRIPTION
The Fast Track to Work (FTTW) Program Director is responsible for the leadership, management, and
administration of the Cabrillo College FTTW program. FTTW provides programs and support services that
expeditiously prepare students for entry level employment and career advancement. The FTTW Program Director
administers the FTTW program in accordance with FTTW and funding agency policies.
The director maintains active liaison with other Cabrillo College departments and instructional programs that
serve Fast Track students. In addition, the FTTW Program Director is the District's liaison with external agencies
that fund FTTW services. The FTTW Program Director also maintains communication with employers and
organizations representing employers; secures funding from outside agencies to support the program’s services
and ensures the delivery of FTTW services in accordance with the requirements and policies of funding sources.
SCOPE
The FTTW Program Director works under the direct supervision of the Vice President of Student Services or
designee. The FTTW Program Director convenes the FTTW Advisory committee and participates in or
maintains communication with other school and community groups that have an interest in and may contribute to
the success of the FTTW program.
TYPICAL DUTIES AND RESPONSIBILITIES
1.
Directs and coordinates the FTTW program activities and services (E).
2.
Hires, trains, supervises and evaluates assigned staff (E).
3.
Keeps abreast of and ensures program compliance with Federal, state and local legislation and
regulations; develops, revises and implements relevant program policies and procedures in accordance
with such (E).
Convenes and chairs the FTTW advisory committee (E).
4.
5.
Works with Career Education and Economic Development, Student Services, and Instruction to improve
alignment between the needs of FTTW students and the College instructional programs (E).
Consults with faculty, staff and administrators to assist in improved delivery of instruction and support
6.
services to students (E).
7.
Meets regularly with Human Services Department (HSD), Workforce Investment Board (WIB) and
Employment Development Department (EDD) staff to facilitate provision of FTTW services (E).
8.
Maintains regular contact with local industries and businesses and other educational providers to keep
them informed about the FTTW services and to solicit assistance and participation in the FTTW program
(E).
9.
Develops program-related marketing strategies and informational materials for students and faculty (E).
10.
Monitors federal, state, and local funding opportunities to seek resources to support FTTW; writes grant
applications (E).
11.
Collects and compiles data and prepares reports as needed by Cabrillo, Chancellor’s Office, HSD, WIB,
and EDD to track usage and monitor performance of the FTTW program (E).
12.
Develops and manages FTTW program budget, monitors budget expenditures and prepares management
and fiscal reports tracking program caseloads and expenditures (E).
13.
Chairs and/or serves on college committees as required/assigned
14.
May provide bilingual services to monolingual and limited English-speaking students
15.
Performs related duties as required/assigned.
(E) = designates an essential function
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Fast Track to Work Program Director
Page 2
QUALIFICATIONS
Education and Experience:
Bachelor’s degree from an accredited four-year college or university; and a minimum of three years
successful work experience in education, business, or public service involving responsibilities and
activities congruous with the requirements of this position; demonstrated successful experience directing
activities requiring management and leadership skills; familiarity with organizational and operational
functions of post-secondary school systems.
Knowledge of :
Principles and practices of public administration, program planning and evaluation;
CalWORKs and Workforce Investment Act (WIA) programs, policies, rules, and regulations
Principles and practices relating to supervision, training, and evaluation
Budget mathematics and budgetary principles, practices, budgeting methods and procedures
Computer technology and various software programs including word processing, spreadsheets, and
databases
Effective verbal and written communicational skills
Effective interpersonal skills using tact, patience and courtesy
Effective organizational skills
Ability to:
Work in a multi-ethnic environment
Provide effective leadership and management of the program
Prepare and present clear and concise oral and written reports
Interpret, explain and apply complex regulations, laws and directives relevant to the program
Establish and maintain effective relationships with those contacted in the course of work
Make accurate arithmetic calculations
Use computer technology and various software including word processing, spreadsheets, and
databases
Desired:
Masters degree in public administration, business administration, social work, counseling, higher
education administration, or other discipline related to the requirements of the position.
Demonstrated successful experience in grant writing.
Bilingual ability Spanish/English.
Other Requirements:
Must be able and willing to work evenings and weekends at various campus locations.
AUTHORITY AND RESPONSIBILITY
The FTTW Program Director directly supervises all classified, temporary hourly and student staff in the Cabrillo
College FTTW program. The FTTW Director is responsible for the management of the FTTW program and
budget.
Adopted: February 2, 1998
Revised: February 4, 2013
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