93
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
September 17, 2012
SUBJECT:
Approval of New VAPA Performance Venue Daily Use Fees
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 2
C.9
BACKGROUND:
The existing daily use fee of $250 for each of the three new VAPA complex performance venues
(Crocker Theater, Samper Recital Hall, and Black Box Theater) is based on the fee assessed for
the old Cabrillo College Theater in the 200 building and is no longer appropriate.
The proposed new base daily use fees for various categories of users (attached) are consistent
with fees charged by other community colleges and the industry average cost of $1.50 - $1.60/
seat, and are compliant with California Ed Code 82537, 82542 and 82548 and Board Policy.
Board approval of these new fees is recommended.
The different rates for M-TH and F-SU are common at other venues and encourage even use
across all days of the week.
(continued on next page)
FISCAL IMPACT:
An increase in revenues depending on frequency and category of off-campus uses. Revenues
will offset general fund expenses for the operation and maintenance of these facilities.
RECOMMENDATION:
It is recommended that the Governing Board approve the VAPA Complex Performance Venue
Use Fees. It is further recommended that the Board authorize the Vice President of
Administrative Services to execute and make all necessary arrangements in relation to this grant
agreement on behalf of the college.
Administrator Initiating Item:
Rock Pfotenhauer, Dean of CEED
Wanda Garner, Dean, NAS
Kathie Welch, Dean, HAWK
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
Approved
94
New Cabrillo College VAPA Complex Performance Venue Base Daily Use Fees
Venues
Crocker Theater (CT) - Capacity: 523
Black Box Theater (BB) - Capacity: 140 max (flexible seating)
Samper Recital Hall (SRH) - Capacity: 279
Categories
Category 1 – College Instructional Use - (First Scheduling Priority)
Category 2 - College Sponsored and Non-Profit Events without admission charge or that
charge, but all net receipts directly benefit the college and its instructional
programs
Category 3 – Non-Profit Events with Admission Charge*
Category 4 – Commercial Use including temporary use by religious organizations for
religious services
Base Daily Use Fees by Venue/Day of the Week/User Category
Venue/Day(s)
Category 4
Commercial Use
Category 3
Non-Profit Events With
Admission Charge*
$600
$800
$325
Crocker
Theater
MON - THU
Samper
Recital
Hall
MON -THU
$800
$1,050
$425
FRI – SUN
$550
$425
Black Box
Theater
MON –THU
$225**
$300**
$175**
FRI - SUN
Category 2 Non-Profit/College Sponsored Without
Admission Charge, but all net receipts benefit college
Category 1 College Instructional Use
No Daily Use Fee
FRI – SUN
$225**
Base daily use fee does not include any labor or staffing charges, including overtime charged for service exceeding eight hours in
one day, cost of additional equipment or services requested by user or required by theater staff, theater maintenance fees, and
box office fees. All category 2, 3, and 4 users are also assessed a non-refundable application fee of $30 and utility charges.
Base Daily Use Fees are for up to 12 hours access, 1 Performance. Clock starts with first user to sign into facility on day of event
and ends with last user to sign out, including piano tuner, etc. Add 50% of base rate for 2nd Performance in same day.
CT: $100/hr for hours over 12; BB & SRH: $25/hr for hours over 12
* When admission is charged by a college-sponsored presenter who is not offering an instructional program fundraiser/benefit
event, a single waiver of the base daily use fee for no more than one event per academic year per presenter may be granted
when the benefit of an instructional activity provided by the presenter beyond the event itself is determined by the VAPA Division
or other appropriate Dean to be of extraordinary educational benefit to Cabrillo College students (IE. master class, guest
artist/presenter workshop/lectures/panel presentation).
** The Black Box Theater features flexible seating. There is no standard seating configuration. Re-configuration of seating will
cost up to $1,200, as determined by theater staff.
50% of base daily use fee is due at signing of contract and is non-refundable.