115
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
February 11, 2013
SUBJECT:
Board Policy Revisions: Office of the President, First Reading
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
INFORMATION
Page 1 of 7
D.4
BACKGROUND:
The District is in the process of revising Board Policies utilizing the California Community
College League’s model policies as applicable. This Board Policy has been reviewed by
the appropriate committees on campus including the President’s Cabinet.
Attached are revisions to Board Policies in the Office of the President as listed below:
Board Policy
Action
1010 Legal Authority
1050 Candidate’s Statements of
Qualifications
1150 Cabrillo College Governing Board Code
of Ethics
1190 Minutes of Board Meetings
1310 Board Self-Evaluation
1400 Naming Opportunities in Recognition of
Financial Support to the College
Updated Ed Code
Updated Election Code and Election
Code Language
Updated to Reflect League Language
Updated to Reflect League Language
Updated to Reflect League Language
Updated to Reflect League
Language. Reviewed by Foundation
Director.
Board policies are presented as a first reading for Governing Board review and will
return for action at the next Governing Board meeting.
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
Yes  No
 Yes  No
Final
Disposition
116
Chapter One: Bylaws of the Governing Board
BP 1010
Legal Authority
The Governing Board derives its authority from Sections 70902 72200-72282 of the Education
Code of the State of California. The Governing Board is subject to the provisions of the
Constitution of the State of California, the Education Code, the Rules and Regulations of the
Board of Governors of the California Community Colleges (Title 5, California Administrative
Code), the standards of the Accrediting Commission for Community and Junior Colleges of the
Western Association of Schools and Colleges, the Government Code, its own policies and
procedures, and the expressed will of the electorate. Governing Board members serve without
remuneration, except that the District may provide actual and necessary expenses incurred by
Board members for authorized travel on school business or at conferences or professional
meetings.
Board members have authority only when acting as a Governing Board legally in session. The
Board will not be bound in any way by any statement or action on the part of any individual
member or employee, except when such statement or action is in pursuance of specified
instructions by the Governing Board.
Legal Reference: Education Code Sections 72200-72282
Adopted: February 1, 1988
Revised: December 4, 2000
Revised: January 14, 2013
_____________________________________________________________________________________________
BP 1010
Page 1 of 1
Legal Authority
117
Chapter One: Bylaws of the Governing Board
BP 1050
Candidate’s Statements of Qualifications
By policy of the Cabrillo Community College District Governing Board, candidates filing for
election to the Board shall comply with following:
1. Each statement of qualifications shall be limited to 200 words or less, and shall conform to all
of the requirements contained in Section 13307 10012 of the Elections Code. No candidate shall
be permitted to supply additional materials for inclusion with the sample ballot.
2. Each candidate for office shall pay for all costs associated with each statement of
qualifications printed.
a. Each candidate filing a statement shall pay in advance to the College his or her pro rata share
as a condition of having his or her statement included in the voter’s pamphlet. In the event of
overpayment, the clerk shall prorate the excess amount among the candidates and refund the
excess amount paid within thirty (30) days.
Candidates shall comply with all election filing dates and no reversals or modifications shall
occur “except as provided in Section 13309, the statement may be withdrawn, but not
changed, during the period for filing nomination papers and until 5 p.m. of the next
working day after the close of the nomination period.” after the seventh day prior to the
opening of the nomination period.”
The Registrar of Voters shall provide all candidates with a written statement setting forth the
Board resolution and policy with regard to Section 13307 10012 and all other related statements.
Candidates desiring to visit college classrooms may do so by following established visitor
procedures. If a candidate is invited to speak on campus, in the interests of fairness, all
candidates shall be invited to speak.
Legal Reference: Elections Code 13307 10012
Adopted: February 1, 1988
Revised: January 14, 2013
_____________________________________________________________________________________________
BP 1050
Page 1 of 1
Candidate’s Statements of Qualifications
118
Chapter One: Bylaws of the Governing Board
BP 1150 (formerly BPs 1150 and 1160)
Quorum and Voting
(League BP 2330)
A quorum of the Governing Board shall consist of four regular voting members.
The Board shall act by majority vote of all of the membership of the Board, except as noted
below.
No action shall be taken by secret ballot.
The following actions require a two-thirds majority of all members of the Board:
 Resolution of intention to sell or lease real property (except where a unanimous vote is
required);
 Resolution of intention to dedicate or convey an easement;
 Resolution authorizing and directing the execution and delivery of a deed;
 Action to declare the District exempt from the approval requirements of a planning
commission or other local land use body;
 Appropriation of funds from an undistributed reserve;
 Resolution to condemn real property.
The following actions require a unanimous vote of all members of the Board:
 Resolution authorizing a sale or lease of District real property to the state, any county,
city, or to any other school or community college district;
 Resolution authorizing lease of District property under a lease for the production of gas.
If no more than two vacancies occur, the vacant position(s) shall not be counted for purposes of
how many members constitute a majority. When a unanimous vote is required by law, the vacant
position(s) shall be excluded.
Legal Reference: Education Code Section 72000(d)(3), 81310 et seq., 81365, 81511, and 81432:
Government Code Section 53094; Code of Civil Procedure Section 1245.240.
Adopted: February 1, 1988
Revised: March 5, 2013
_____________________________________________________________________________________________
BP 1150
Page 1 of 1
Quorum and Voting
119
Chapter One: Bylaws of the Governing Board
BP 1190
Minutes of Board Meetings
(League BP 2360)
The President/Superintendent shall cause minutes to be taken of all meetings of the Board.
The minutes shall record all actions taken by the Board. The minutes shall be public records
and shall be available to the public. If requested, the minutes shall be made available in
appropriate alternative formats so as to be accessible to persons with a disability.
A record of all actions taken by the Board shall be set forth in the official minutes of the Board
except as otherwise permitted by law. The minutes of public meetings shall be kept by the Secretary
of the Board as a permanent official record and shall be open to inspection by the public. The
minutes, if any, of executive sessions shall be kept in accordance with the Government Code.
The minutes shall also record the name of the person making a motion, the name of the person
seconding it, and the vote. A member voting for or against a proposition or abstaining from voting
may state his/her reasons and may have them recorded in the minutes if he/she so requests at the
time of the voting.
Legal Reference: Education Code Section 72121(a); and Government Code Section 54957.25.
Adopted: February 1, 1988
Revised: March 5, 2013
_____________________________________________________________________________________________
BP 1190
Page 1 of 1
Minutes
120
Chapter One: Bylaws of the Governing Board
BP 1310
Board Self-Evaluation
(League BP 2745)
The Board is committed to assessing its own performance as a Board in order to identify its
strengths and areas in which it may improve its functioning.
To that end, the Board has established the following processes:
On an annual basis a periodic basis, at least annually, the Board will undergo a process of selfevaluation. The purpose of Board self-evaluation is to identify those areas of Board functioning
which are working well and those which may need improvement.
At least once every three years Prior to the self-evaluation, members of the college community,
including faculty, staff, students, and community members will be invited to provide written input
to the evaluation process in the format developed for this purpose.
Adopted: June 6, 1994
Revised: March 5, 2012
_____________________________________________________________________________________________
BP 1310
Page 1 of 1
Board Self-Evaluation
121
Chapter One: Bylaws of the Governing Board
BP 1400
Naming Opportunities in Recognition of Financial Support to the College
(League BP 6620)
It is the policy of Cabrillo College that naming opportunities be available to recognize very
significant monetary contributions to Cabrillo College and the Cabrillo College Foundation. The
various types of recognition and level of financial contribution required are:
Determination of specific naming opportunities will be made by the Cabrillo College
President, in consultation with the Chair of the Governing Board and President of the
Cabrillo College Foundation for the naming of new or existing buildings on the campus;
the target gift amount is 25% of actual or replacement construction cost.
The various types of recognition and levels of financial contribution between $10,000 and
$3,000,000 consist of recognition plaques, which will be placed in appropriate locations to name
parts of buildings, such as classrooms, labs, division offices, plazas, lounges, bookstore, and
cafeteria, and.
1.
$10,000 - $99,999: Recognition plaques will be placed in appropriate locations. i.e.:
in labs, classrooms, division offices, the library, administration building.
2.
Scholarship endowments of $10,000 or more will be listed on a permanent plaque in a
prominent spot on the campus.
3.
$100,000 - $999,999: Campus areas or parts of buildings such as classrooms, plazas,
lounges, bookstore, cafeteria, and other similar type places will be named in
recognition of the gift.
4.
$1,000,000 +: Existing buildings may be named for a donor contributing at this
5.
25% of projected construction cost: For the naming of new buildings on campus.
level.
Determination of specific naming opportunities within these parameters will be made by the
College president, in consultation with the Chair of the Governing Board and Chair of the
Cabrillo College Foundation.
Adopted: January 10, 1994
Revised: September 13, 1999
Revised: March 5, 2013
_____________________________________________________________________________________________
BP 1400
Page 1 of 1
Naming Opportunities in Recognition of Financial Support to the College