1
Cabrillo College Governing Board
Monday, February 11, 2013
Cabrillo College Sesnon House
6500 Soquel Drive
Aptos, California 95003
OPEN SESSION (McPherson Room)
1. Call to Order and Roll Call
PAGE
TIME
5:00
2. Adoption of Agenda
3. Public Comments Regarding Closed Session Items
(three minute time limit per speaker)
Please notify clerk if you desire to speak to the Board.
4. Announcement of Closed Session
5. Adjourn to Closed Session
CLOSED SESSION (Pino Alto Room)
1. Pursuant to California Government Code section 54957(b)(1) and
CCEU Collective Bargaining Agreement Appendix E.III.c(1)) to
consider an appeal of discipline by employee number 353006.
2. Pursuant to California Government Code section 54957(b)(1) and
CCEU Collective Bargaining Agreement Appendix E.III.c(1)) to
consider an appeal of discipline by employee number 353011.
3. Pursuant to California Government Code section 54957(b)(1) and
CCEU Collective Bargaining Agreement Appendix E.III.c(1)) to
consider an appeal of discipline by employee number 353018.
4. Pursuant to California Government Code section 54957(b)(1) and
CCEU Collective Bargaining Agreement Appendix E.III.c(1)) to
consider an appeal of discipline by employee number 353021.
5. Pursuant to California Government Code section 54957(b)(1) and
CCEU Collective Bargaining Agreement Appendix E.III.c(1)) to
consider dismissal and related request for retiree benefits of
employee number 353012 .
6. Pursuant to California (Government Code section 54957(b)(1) and
CCEU Collective Bargaining Agreement Appendix E.III.c(1)) To
consider the procedure for a hearing of an appeal of discipline by
employee number 501009.
7. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: Victoria Lewis
Employee Organization: CCEU
8. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: Victoria Lewis
Employee Organization: CCFT
OPEN SESSION (McPherson Room)

Call to Order and Roll Call

Report Out of Closed Session
6:00
2
February 11, 2013
A. Consent Items
1. Minutes and Consent Agenda (these items are approved when
the agenda is approved unless a Board member wishes to
discuss)
a) Minutes of January 14, 2013
2. Register of Warrants
5
11
It is recommended that the Governing Board ratify warrant
numbers 96414–97160 for the amount of $4,056,554.64.
3. Budget Transfers by Resolution
33
It is recommended that the Governing Board approve Resolution
Numbers 009-13 through 014-13 for Budget Transfers 21183
through 21247.
4. Cabrillo Extension Class Approval
41
It is recommended that the Governing Board approve the
Extension classes as proposed for Spring 2013, and authorize
these classes to be repeated as frequently as public interest
warrants, in accordance with Board Policies 7000-7080.
5. CEED Professional Services Contract
43
It is recommended that the Governing Board authorize the Vice
President, Administrative Services to execute a professional
service contracts with Scott Johnson.
6. Authorization to Dispose of Surplus Equipment
45
It is recommended that the Governing Board authorize the Vice
President, Administrative Services to dispose of the equipment
listed as surplus, according to Board Policy 4160.
7. Human Resources Report
47
It is recommended that the Governing Board ratify and/or approve
the human resources management report.

Introduction of Newly Appointed Faculty and Staff

Oral Communications - Members of the audience may speak to
non-agenda items (three minute time limit per speaker)
Special Presentation
The Robert E. Swenson Library – What are so many students
really doing in there?
B. Oral Reports
6:20
1. Board Members’ Reports
6:30
2. Student Trustee’s Report
6:40
3. Superintendent’s Report
6:43
4. CCFT
6:46
Comments on issues of interest to the Cabrillo College
Federation of Teachers
5. Faculty Senate
Comments on issues of interest to the Faculty Senate
6:49
3
February 11, 2013
B. Oral Reports (continued)
6. CCEU
6:52
Comments on issues of interest to the Cabrillo Classified
Employees Union
6:55
C. Action Items
1. 2012-13 Categorical Flexibility
49
It is recommended that the Governing Board take testimony from
the public, discuss and approve the proposed transfer of funds.
2. 2013-14 Non-Resident Tuition Fee
51
It is recommended that the Governing Board (1) establish the perunit non-resident tuition fee for 2013-14 at $201 based on District
Computed Cost, and (2) establish a capital outlay at $3 per unit
for students who are both residents and citizens of a foreign
country.
3. Board Policies, Office of Instruction, Second Reading
55
It is recommended that the Governing Board approve the revised
Board Policies.
4. Board Policies, Office of the President, Second Reading
63
It is recommended that the Governing Board approve the revised
Board Policies.
5. Board Policies, Student Services, Second Reading
73
It is recommended that the Governing Board approve the revised
Board Policies.
6. 2011-12 District Audit Report
75
It is recommended that the Governing Board accept the 2011-12
audit report of all funds of Cabrillo Community College District as
prepared by Vavrinek, Trine, Day & Co., LLP.
7. 2011-12 Measure D Bond Audit Report
77
It is recommended that the Governing Board accept the audit
report of Measure D Bond Funds for June 2012 as prepared by
Vavrinek, Trine, Day & Co., LLP.
8. Student Services Component Job Description Revision:
Fast Track To Work Director
79
It is recommended that the Governing Board approve the revised
description for the Fast Track to Work Program Director position
as provided.
7:20
D. Information Items
1. 2012-13 and 2013-14 Budget Update
83
The 2012-13 and 2013-14 budget update is presented for
Governing Board information.
2. Financial Reports
The financial reports are provided for Governing Board
information.
89
4
February 11, 2013
D. Information Items (continued)
3. Facilities Master Plan Project Status
111
The facilities master plan update is provided for Governing Board
information.
4. Board Policies, Office of the President, First Reading
115
Board policies are presented as a first reading for Governing
Board review and will return for action at the next Governing
Board meeting.
5. Educational Master Plan Update
123
The Educational Master Plan update is provided for Governing
Board information.
6. 2011-12 Foundation Audit Report
125
The 2011-12 Foundation Audit report is provided for Governing
Board information.
7. Superintendent/President Search Update
127
It is anticipated that a superintendent/president search update will
be provided for Governing Board information.
8. Hispanic Serving Institutions (HSI) Title V Grant Update
129
The Hispanic Serving Institutions (HIS) Title V grant update is
provided for Governing Board information.
9. 2011-12 Contributions to Cabrillo College from the Foundation
131
The Foundation’s 2011-12 funds available for student
scholarships, departments, and programs is provided for
Governing Board information.
10. 2012-13 Cash Flow Update – 2nd Quarter
133
The 2012-13 cash flow update is provided for Governing Board
information.
11. Cabrillo College Monthly Calendar
137
The Cabrillo College activities calendar for the month of February
is provided for Governing Board information.
12. Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board may discuss items to be
placed on the agenda for the future Board meetings.
CLOSED SESSION
ADJOURN
7:50
For ADA related meeting accommodations, contact the Office of the President, at (831) 479-6306 at least 24 hours
in advance of the meeting.
5
Minutes of Meeting
CABRILLO COLLEGE GOVERNING BOARD
January 14, 2013
REGULAR MEETING
The regular monthly meeting of the Cabrillo College Governing Board was held at the
Cabrillo College Sesnon House, 6500 Soquel Drive, Aptos, California on Monday, January
14, 2013. Chair Rachael Spencer opened the meeting in Open Session at 5:30 pm. Roll was
taken; present were Chair Spencer, Trustees Ed Banks, Margarita Cortez, Gary Reece, Alan
Smith, Susan True, and Donna Ziel. Chair Spencer asked for public comments on Closed
Session items. There were no public comments.
Closed Session items were announced and the meeting was adjourned to Closed Session at
5:30 p.m. Closed Session was adjourned at 6:00 pm.
REPORT OUT OF CLOSED SESSION
No report out of closed session.
PROCEDURAL ITEMS
It was moved and seconded (Ziel/Banks) to approve the consent agenda items, including the
minutes from the December 10, 2012, regular meeting and December 18, 2012 special
meeting.
CALL TO ORDER
REPORT OUT OF
CLOSED SESSION
APPROVAL OF
CONSENT AGENDA
AND MINUTES
Student Trustee Advisory Vote: Green
AYES: Banks, Cortez, Reece, Smith, Spencer, True, Ziel
NOES: None
ABSENT: None
ABSTAIN: None
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF
None
ORAL COMMUNICATIONS
None
SPECIAL PRESENTATION
Members of the Cabrillo College Anthropology Club provided an update on recent activities
and projects they are engaged in including a variety of experimental archaeological projects,
such as conducting prehistoric net-fishing simulations in the Elk Horn Slough, which
simulate Native Californian subsistence practices. The students will present the results of
their research at the annual meeting of the Society for California Archaeology in Berkeley in
March 2013. Their papers will be published in the conference proceedings.
INFORMATION ITEMS
ORAL REPORTS
Board Trustees’ Reports
Trustee True said in the future Board meeting agendas will be more student success focused.
Trustee True encouraged the college community to review the draft education master plan
(EMP), and added that she would like more measurable goals added to the EMP.
Trustee Cortez reported that she plans to attend the League’s upcoming Trustee and
Legislative conferences.
Chair Spencer would like the Board to institute a program that recognizes employees who
have worked at the college 25 years or more. Trustee Spencer will prepare a proposal for the
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INTRODUCTION OF
NEWLY APPOINTED
FACULTY AND
STAFF
ORAL
COMMUNICATIONS
ORAL REPORTS
BOARD TRUSTEE
REPORTS
6
Minutes of Meeting
January 14, 2013
February Board meeting.
Student Trustee’s Report
Student Trustee Green reported that he and a number of Student Senate members plan to
attend the League’s Legislative Conference.
Superintendent’s Report
President King and Chair Spencer recognized Trustee Smith for his work as 2012 board chair.
Faculty Senate
Faculty Senate President Mangin thanked Trustee Smith for his service as Board chair.
Faculty Senate President Mangin also thanked President King for his work as president.
Faculty Senate Mangin reported that there have been concerns expressed about morale at the
Watsonville Center. Faculty Senate Mangin also said Instruction and Student Services will
come together in the next year to address student success task force issues.
CCEU
CCEU President Northcutt reported that December was a difficult due to a number of long
term college employees retired and said the retirements create workload issues for many
departments. CCEU President Northcutt also thanked Trustee Smith for his work on the
interim president and permanent president searches, and said communication is very open and
positive.
CCFT
CCFT President Harvell stated that the Governor’s proposed budget looks more positive than
it has in years.
ACTION ITEMS
Appointment of Interim Superintendent/President
The Board subcommittee recommended that the Governing Board authorize the members of
the Board subcommittee to negotiate a contract with the subcommittee’s recommended
interim candidate to serve as the college’s interim president for a period of six months, more
or less, commencing on February 1, 2013. The contract shall be in the same or similar terms
as Presidents King’s contract, except where appropriate due to the relatively short timeframe
for which the interim will serve.
Subcommittee member Al Smith provided background on the process including a synopsis of
the first full president/superintendent search committee meeting, information on the candidate
pool, and background on the subcommittee’s recommendation for interim president.
Trustee Smith then introduced John Hendrickson, former chancellor of West Valley/Mission,
as the subcommittee’s recommendation for interim president.
Trustee Cortez thanked Trustee Smith for keeping the process moving forward and said that
the Board subcommittee considered the full search committee’s priorities throughout their
discussions and deliberations.
Chair Spencer commented that the full search committee is focused and articulate.
Mr. Hendrickson said he is very humbled and excited to be a part of Cabrillo. Mr.
Hendrickson said it is clear the Board is looking for consistency and stability as well as
someone to help shepherd the search for the permanent college president forward.
2 of 5
STUDENT
TRUSTEE’S
REPORT
SUPERINTENDENT’S
REPORT
FACULTY SENATE
CCEU
CCFT
ACTION ITEMS
APPOINTMENT OF
INTERIM
SUPERINTENDENT
/PRESIDENT
7
Minutes of Meeting
January 14, 2013
A motion was made (Smith/Reece) to authorize the Board subcommittee to negotiate a
contract with John Hendrickson.
A motion carried.
Fall 2012 Faculty Grant Awards
It was recommended that the Governing Board accept the donation of $20,230.00 from the
Cabrillo College Foundation.
FALL 2012 FACULTY
GRANT AWARDS
A motion was made (Reece/Banks) to accept the donation of $20,230.00 from the Cabrillo
College Foundation.
The motion carried.
2012-13 Crocker Endowment Grants
It was recommended that the Governing Board accept the Crocker Endowment Grant
Awards donation of $25,598.66.
2012-13 CROCKER
ENDOWMENT
GRANTS
A motion was made (True/Ziel) to accept the Crocker Endowment Grant Awards donation
of $25,598.66.
The motion carried.
Board Policies, Office of Instruction, Second Reading
It was recommended that the Governing Board approve the revised Board Policies.
A motion was made (Ziel/Cortez) to accept the revised Board policies from the Office of
Instruction as presented.
The motion carried.
Board Policies, Office of the President, Second Reading
It was recommended that the Governing Board approve the revised Board Policies.
A motion was made (Reece/Ziel) to accept the revised Board policies from the Office of the
President as presented.
The motion carried.
Approval of Superintendent/President Search Consultant
The Board subcommittee recommended that the Governing Board authorize the Vice
President, Administrative Services to execute an agreement with the Board subcommittee’s
search firm recommendation to assist the Board in the search process for a new
Superintendent/President.
Board subcommittee member Trustee Smith reported on the process used to select the
recommended search firm.
A motion was made (Smith/Banks) to execute an agreement with the Community College
Search Services.
Trustee Reece stated that a thorough vetting and research of the superintendent/president
candidates is extremely important.
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BOARD POLICIES,
OFFICE OF
INSTRUCTION,
SECOND READING
BOARD POLICIES,
OFFICE OF THE
PRESIDENT, SECOND
READING
APPROVAL OF
SUPERINTENDENT/P
RESIDENT SEARCH
CONSULTANT
8
Minutes of Meeting
January 14, 2013
The motion carried.
Foster Youth Donation
It was recommended that the Governing Board accept the donation of $50,000. It is further
recommended that the Governing Board authorize the Vice President of Student Services to
execute and make all necessary arrangements in relations to this agreement on behalf of the
college.
FOSTER YOUTH
DONATION
A motion was made (Reece/Ziel) to accept the foster youth donation in the amount of
$50,000.
The motion carried.
Professional Development Leaves, 2013 – 2014
It was recommended that the Governing Board approve the content and authorize the Vice
President, Instruction, to make the final determination of the 2013-2014 faculty professional
development leaves within the expenditure limit authorized through CCFT negotiations.
PROFESSIONAL
DEVELOPMENT
LEAVES, 2013 – 2014
A motion was made (Reece/Ziel) to authorize the Vice President, Instruction to make the
final determination of the 2013-14 faculty professional leaves.
CCFT President Harvell reported that spending on professional leaves is suspended, so there
is zero cost to the district.
The motion carried.
INFORMATION ITEMS
2012-13 and 2013-14 Budget Update
The 2012-13 and 2013-14 budget update was provided for Governing Board information.
Vice President Lewis said the district feels the worst of the budget cutting is behind the
college but there is still work to do to address the college’s structural deficit. In addition
there are policy changes in the budget that can potentially adversely affect the college.
Financial Reports
The financial reports were provided for Governing Board information.
Facilities Master Plan Update
The Facilities Master Plan update was provided for Governing Board information.
Board Policies, Office of the President, First Reading
Board policies were presented as a first reading for Governing Board review and will return
for action at the next Governing Board meeting.
Board Policies, Office of Instruction, First Reading
Board policies were presented as a first reading for Governing Board review and will return
for action at the next Governing Board meeting.
Board Policies, Student Services, First Reading
Board policies were presented as a first reading for Governing Board review and will return
for action at the next Governing Board meeting.
Spring Flex Calendar
The spring 2013 Flex calendar was provided for Governing Board information.
Santa Cruz County College Commitment (S4C) Update
4 of 5
INFORMATION
ITEMS
2012-13 AND 2013-14
BUDGET UPDATE
FINANCIAL REPORTS
FACILITIES MASTER
PLAN UPDATE
BOARD POLICIES,
OFFICE OF THE
PRESIDENT, FIRST
READING
BOARD POLICIES,
OFFICE OF
INSTRUCTION, FIRST
READING
BOARD POLICIES,
STUDENT SERVICES,
FIRST READING
SPRING FLEX
CALENDAR
SANTA CRUZ
COUNTY COLLEGE
9
Minutes of Meeting
January 14, 2013
S4C Director Ray Kaupp provided an update on recent S4C activities for Governing Board
information.
COMMITMENT (S4C)
UPDATE
Chair Spencer thanked S4C Director Kaupp for his report and said S4C is one of the
college’s most important endeavors. Chair Spencer asked about the probability of more
students taking the EAP. Director Kaupp responded this varies by district and said there are
also summer remediation programs to help prepare students for EAP.
Trustee Ziel acknowledged S4C taking over the coordination of college and career night.
Trustee Cortez commented on the importance of hands on learning experiences for students.
Trustee True asked if high school staff have seen Cabrillo’s assessments. Director Kaupp
reported that the information has been widely distributed, and not widely appreciated. Vice
President Bailey-Fougnier reported that a consistent statewide assessment is being
considered. The legislature does not believe the current tools are accurate and do not put
students in the correct courses
President King expressed appreciation to the Board in supporting the Cabrillo
administration in reaching out to the K-12s and asked the Board to encourage the interim
and permanent president to continue the K-12 outreach. The impact of the collaboration off
campus has a direct impact to activities on campus. President King acknowledged CEED
Director Rock Pfotenhauer on his S4C fundraising efforts.
Cabrillo College Monthly Calendar
The Cabrillo College activities for the month of January were presented for Governing
Board information.
Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board discussed items to be placed on the agenda for the
future Board meetings.
CLOSED SESSION
ADJOURN
The open session of the Cabrillo College Governing Board was adjourned at 7:25 p.m.
Respectfully submitted,
Secretary
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CABRILLO COLLEGE
MONTHLY
CALENDAR
AGENDA FOR NEXT
BOARD MEETING
CLOSED SESSION
ADJOURNMENT
10
11
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
February 11, 2013
SUBJECT:
ENCLOSURE(S)
Register of Warrants
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
Page 1 of 22
A.2
BACKGROUND:
The following warrants are submitted for Governing Board ratification:
REGISTER NO.
DATE
WARRANT NO.
36
37
38
39
40
41
42
12-13-12
12-13-12
12-19-12
12-20-12
01-07-13
01-10-13
01-17-13
96414-96433
96434-96598
96599-96629
96630-96875
96876-96878
96879-97029
97030-97160
TOTAL AMOUNT
60,769.46
373,368.76
145,072.96
1,711,247.86
3,302.87
646,882.16
1,115,910.57
$4,056,554.64
* NOTE: Student refund and financial-aid registers totaling $396,461.30 are available in the Business Office
for review.
RECOMMENDATION:
It is recommended that the Governing Board ratify warrant numbers 96414–97160 for the amount of
$4,056,554.64.
Administrator Initiating Item:
Roy Pirchio
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
February 11, 2013
SUBJECT:
Budget Transfers by Resolution
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 7
A.3
BACKGROUND:
The following resolutions are submitted for Governing Board approval:
Resolution Number
009-13
General Fund transfers between expenditure classifications
Resolution Number
010-13
General Fund transfers from reserves
Resolution Number
011-13
General Fund augmentations: CCCCO, SBDC/YEP, 2012-13 Crocker
Endowment, CEED/Green Technology Center, DSPS/Neubauer
Endowment
Resolution Number
012-13
Building Fund transfers between expenditure classifications
Resolution Number
013-13
Building Fund augmentations: Building 800 STEM Remodel
Resolution Number
014-13
Bond Fund augmentations: VAPA Remediation
FISCAL IMPACT:
A budget augmentation of expenditures in the General Fund in the amount of $155,937.00.
RECOMMENDATION:
It is recommended that the Governing Board approve Resolution Numbers 009-13 through 014-13 for
Budget Transfers 21183 through 21247.
Administrator Initiating Item:
Graciano Mendoza
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition
34
GENERAL FUND
RESOLUTION NUMBER
009-13
WHEREAS, budget changes based on the developing needs of programs are
often required, and
WHEREAS, the following transfers do not result in an increase in the total
amount of the adopted budget;
ACCOUNT
NUMBER
DESCRIPTION
DECREASE
1000
Certificated Salaries
2000
Classified Salaries
3000
Fringe Benefits
4000
Supplies
5000
Other Expenses
6000
Capital Outlay/Site
7000
Other Outgo
INCREASE
$
$
74,632
23,896
102,810
4,636
139,291
9,169
450
TOTAL
$
177,442
$
177,442
NOW, THEREFORE, BE IT HEREBY RESOLVED that the Cabrillo College
Governing Board approves the General Fund budget transfers.
I certify that the foregoing resolution was adopted at the regular meeting of
the Cabrillo College Governing Board held on February 11, 2013.
DATE: ____________________
___________________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 2
35
GENERAL FUND
TRANSFER FROM RESERVES
RESOLUTION NUMBER
010-13
WHEREAS, budget changes based on the developing needs of programs are
often required, and
WHEREAS, the following transfers do not result in an increase in the total
amount of the adopted budget;
ACCOUNT
NUMBER
DESCRIPTION
DECREASE
1000
Certificated Salaries
2000
Classified Salaries
3000
Fringe Benefits
4000
Supplies
5000
Other Expenses
6000
Capital Outlay/Site
7000
Other Outgo
$
300
TOTAL
$
300
INCREASE
$
300
$
300
NOW, THEREFORE, BE IT HEREBY RESOLVED that the Cabrillo College
Governing Board approves the General Fund budget transfers.
I certify that the foregoing resolution was adopted at the regular meeting of the
Cabrillo College Governing Board held on February 11, 2013.
DATE: ____________________
___________________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 3
36
GENERAL FUND AUGMENTATIONS
RESOLUTION NUMBER
011-13
WHEREAS, Cabrillo College will receive funds not included in the 2012-13
budget, and
WHEREAS, Cabrillo College will receive budget adjustments for special federal
and state programs that develop during the school year, and
WHEREAS, the following budget adjustments are necessary in externally funded
programs:
ACCOUNT NUMBER
DESCRIPTION
INCREASE/DECREASE
Program Funds
$
155,937
Total Increase
$
155,937
Income
8000
Expenditures
1000
Certificated Salaries
2000
Classified Salaries
3000
Fringe Benefits
4000
Supplies
20,817
5000
Operating Expenses
92,610
6000
Capital Outlay/Site
7000
Other Outgo
Total Increase
27,965
9,809
4,736
$
155,937
NOW, THEREFORE, BE IT HEREBY RESOLVED THAT the Cabrillo College
Governing Board authorizes that the 2012-13 budget of income and expenditures be
increased by $155,937.
I certify that the foregoing resolution was adopted at the regular meeting of
the Cabrillo College Governing Board held on February 11, 2013.
DATE: ____________________
___________________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 4
37
BUILDING FUND
RESOLUTION NUMBER
012-13
WHEREAS, budget changes based on the developing needs of programs are
often required, and
WHEREAS, the following transfers do not result in an increase in the total
amount of the adopted budget;
EXPENDITURES
ACCOUNT
NUMBER
DESCRIPTION
1000
Certificated Salaries
2000
Classified Salaries
3000
Fringe Benefits
4000
Supplies
5000
Other Expenses
6000
Capital Outlay/Site
7000
Other Outgo
DECREASE
$
INCREASE
$
5,100
15,088
461,110
451,122
TOTAL
$
466,210
$
466,210
NOW, THEREFORE, BE IT HEREBY RESOLVED that the Cabrillo College
Governing Board approves the Building Fund budget transfers.
I certify that the foregoing resolution was adopted at the regular meeting of the
Cabrillo College Governing Board held on February 11, 2013.
DATE: ____________________
___________________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 5
38
BUILDING FUND AUGMENTATION
RESOLUTION NUMBER
013-13
WHEREAS, Cabrillo College will receive funds not included in the
2012-13 budget, and
WHEREAS, Cabrillo College will receive budget adjustments for special federal
and state programs that develop during the school year, and
WHEREAS, the following budget adjustments are necessary in externally funded
programs:
ACCOUNT NUMBER
DESCRIPTION
INCREASE/DECREASE
Income
3900
Fund Balance
$
(1,293,172)
Total Decrease
$
(1,293,172)
Expenditures
1000
Certificated Salaries
2000
Classified Salaries
3000
Fringe Benefits
4000
Supplies
5000
Operating Expenses
6000
Equipment
7000
Other Outgo
Total Increase
1,293,172
$
1,293,172
NOW, THEREFORE, BE IT HEREBY RESOLVED THAT the Cabrillo College
Governing Board authorizes that the 2012-13 budget of expenditures be increased by
$1,293,172.
I certify that the foregoing resolution was adopted at the regular meeting of the
Cabrillo College Governing Board held on February 11, 2013.
DATE: ____________________
___________________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 6
39
BOND FUND AUGMENTATIONS
RESOLUTION NUMBER
014-13
WHEREAS, Cabrillo College will receive funds not included in the 2012-13
budget, and
WHEREAS, Cabrillo College will receive budget adjustments for special federal
and state programs that develop during the school year, and
WHEREAS, the following budget adjustments are necessary in externally funded
programs:
ACCOUNT NUMBER
DESCRIPTION
INCREASE/DECREASE
Income
3900
Fund Balance
$
250,000
Total Increase
$
250,000
Expenditures
1000
Certificated Salaries
2000
Classified Salaries
3000
Fringe Benefits
4000
Supplies
5000
Operating Expenses
6000
Equipment
7000
Other Outgo
Total Decrease
(250,000)
$
(250,000)
NOW, THEREFORE, BE IT HEREBY RESOLVED THAT the Cabrillo College
Governing Board authorizes that the 2012-13 budget of expenditures be decreased by
$250,000.
I certify that the foregoing resolution was adopted at the regular meeting of
the Cabrillo College Governing Board held on February 11, 2013.
DATE: ____________________
___________________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 7
40
41
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
February 11, 2013
SUBJECT:
Cabrillo Extension Class Approval
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 1
A.4
BACKGROUND:
The following new Cabrillo Extension fee-supported classes are proposed for the Spring 2013 program.
Classes have been reviewed and endorsed by the appropriate Cabrillo Division.
Travel Sketching
Intermediate Forging & Toolmaking
Introduction to Fusing Glass
Glass Garden Mosaic
iPhone Creativity
Creating Artful Fabrics & Garments
Neon
Wood Carving
Found Object Workshop
Small Metals Open Lab
Explorations in EL Wire 101
Warm Glass Techniques
Electronics for Artists
The Road from Idea to Product
New Product Improv
Web Enabling Your Business
Future Freelancing
Cool Tech Tools to Sell Your Art
Fund Accounting for Non-profits
Introduction to Mediation
Renting Made Easy
Renting Made Easy – For Students
Planning Your Kitchen Remodel
Your Energy Efficient Home
Database Management 101
The Leadership Academy (12 modules)
Creating a Service Culture
The Intergenerational Workplace
Using Technology to Enhance Teamwork
The Three Key to Successful Weight Loss
Core Competency
Why Does My Knee Still Hurt?
My Aching Neck: Why Does it Come Back?
Precision Mechanics
Preparing for the Wharf to Wharf Race
Voices of Watsonville’s Croatian Community
TerraCotta Warrior – Lecture & Tour
Hooved Mammals of the American West
Hummingbirds: Amazing Things
Spring Season at Pinnacles National Park
Financial Sense to White Picket Fence
FISCAL IMPACT:
Extension classes are fee-supported.
RECOMMENDATION:
It is recommended that the Governing Board approve the Extension classes as proposed for Spring 2013, and
authorize these classes to be repeated as frequently as public interest warrants, in accordance with Board
Policies 7000-7080.
Administrator Initiating Item:
Rock Pfotenhauer, Dean, CEED
Kathleen Welch, VP Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
42
43
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
February 11, 2013
SUBJECT:
CEED Professional Service Contract
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 1
A.5
BACKGROUND:
The Career Education and Economic Development (CEED) division is responsible for Cabrillo Extension, for
managing rental of Cabrillo facilities by outside users and for scheduling facilities use by internal users
outside of the scheduling done for classes. A year and a half ago we brought in an independent consultant to
grow the Extension program and develop our capacity to manage facilities. That effort has been quite
successful. Revenues have grown to the point that we are now confident that we can restore the position of
Director of Community and Contract Education that has been left vacant since the previous incumbent retired
in 2002. Recruitment for that position is underway and we anticipate filling it in April or May.
We wish to continue the services of the consultant, Scott Johnson, until the director position is filled.
Extension of Mr. Johnson’s Contract through May 30 or until the position is filled raises the total amount of
the contract to at maximum $97,493, an amount that requires board approval.
FISCAL IMPACT:
Expenditures of $97,493 funded by Extension program revenues.
RECOMMENDATION:
It is recommended that the Governing Board authorize the Vice President of Administrative Services to
execute a professional service contracts with Scott Johnson.
Administrator Initiating Item:
Rock Pfotenhauer, Dean CEED
Kathie Welch, Vice President Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
44
45
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
February 11, 2013
SUBJECT:
Authorization to Dispose of Surplus Equipment
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 1
A.6
BACKGROUND:
It has been determined that the following equipment is no longer useful for District purposes, has no value
and is considered surplus.
Miscellaneous Equipment & Supplies for Recycle, Information Technology
15-Computers, Macintosh and PC, CPU’s only
1-Mac Display
3-Printers
FISCAL IMPACT:
Any funds received from the sale of personal property shall be credited to the department which made the
original purchase.
RECOMMENDATION:
It is recommended that the Governing Board authorize the Vice President, Administrative Services to dispose
of the equipment listed as surplus, according to Board Policy 4160.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
46
47
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
February 11, 2013
SUBJECT:
Human Resources Management Report
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
ACTION
Page 1 of 2
A.7
Background:
Requesting ratification and/or approval of the following employment transactions:
FISCAL IMPACT: Within budgeted FTE’s.
RECOMMENDATION: It is recommended that the Governing Board ratify and/or approve the transactions
as described on the attached page.
Administrator Initiating Item:
Loree McCawley/Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
48
Name
Department/Division
Position
Effective Date
Action
EASTERLY, Loreen
HAWK/Instruction
Interim Division Dean (50%)
02/04/13–04/30/13
Temporary Appointment
JUNTADO, Annabelle
Library/Instruction
Library Associate
02/16/13
Resignation
(DOH: 11/02/09)
MILLER, Michael
Mathematics/NAS
Mathematics Instructor
02/04/13–06/08/13
*Temporary Contract
*Pursuant to Ed Code 87482
Note: Appointments are subject to successful completion of all employment regulatory compliance requirements
February 2013
Page 2 of 2
49
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
February 11, 2013
SUBJECT:
2012-13 Categorical Flexibility
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
ACTION
Page 1 of 2
C.1
BACKGROUND:
The education trailer bill for the 2009-10 Budget Act; AB X2 (Education Code section 84043) provides for
categorical flexibility for Districts for the categorical programs listed below:
Program
Equal Employment
Economic Development
Apprenticeship
Part Time Faculty Office Hours
Part Time Faculty Compensation
Part Time Faculty Health Insurance
Transfer/Articulation
Matriculation
Financial Aid Administration
Student Success
CalWORKS
Basic Skills
Nursing Support
Disabled Students
Extended Opportunity Programs and Services
EOPS/CARE
Telecommunications
Scheduled Maintenance
Instructional Equipment
Career Technical Education
Transfer From
X
X
X
X
X
X
X
X
Transfer To
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
FISCAL IMPACT:
Part Time Faculty Compensation revenue will be reduced by $1,000, Matriculation revenue will be
increased by $1,000.
RECOMMENDATION:
It is recommended that the Governing Board take testimony from the public, discuss and approve the
proposed transfer of funds.
Administrator Initiating Item:
Graciano Mendoza/
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
50
Under the flexibility provision, Districts are allowed to redirect funds from any categorical program listed
in the left or “From” column above to any program included in the “To” column on the right side of the
table. Categorical programs under flexibility rules lock in 2008-09 District allocation levels, less the
2009-10 reductions, through 2012-13. Community colleges that elect to use funding in the manner
authorized under the flexibility provision are deemed to be in compliance with the program state and
local funding requirements contained in the statutory, regulatory and provisional language associated
with the programs. It should be noted that the state cannot waive federal compliance requirements. The
District is required to transfer at least $1 from one of the flexible programs in the left column to a
program in the right column to trigger flexibility for all programs in the left column. Districts have the
flexibility to continue to process transfers between programs through 2015-16 upon approval by the
Governing Board. The District will continue to evaluate categorical program flexibility options to best
meet the needs of the college.
The trailer bill was written to provide colleges with an opportunity to review their priorities given the
significant budget reductions sustained in both the unrestricted general fund and categorical programs.
If a college elects to trigger the flexibility provision, the Governing Board of the District shall, at a
regularly scheduled open public hearing, take testimony from the public, discuss and approve or
disapprove the proposed use of funding.
The District does not plan to make significant changes to the original categorical allocations received
from the state for 2012-13.
The District is seeking approval to trigger categorical flexibility to gain relief from statutory, regulatory
and compliance requirements for these programs for 2012-13. The transfer listed below is sufficient to
trigger flexibility per Education Code section 84043.
Account Number
Income
8000
8000
Description
Program Funds
Matriculation
PT Faculty Office Hours
2 of 2
Increase/Decrease
$1,000
($1,000)
51
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
February 11, 2013
SUBJECT:
ENCLOSURE(S)
2013-14 Non-Resident Tuition Fee
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
ACTION
Page 1 of 3
C.2
BACKGROUND:
Education Code Section 76140 requires the Governing Board of each Community College District to
establish the non-resident tuition fee to be charged to out-of-state students.
Attached is the non-resident tuition fee worksheet for 2013-14.
Column#
1
2
Calculation
State-wide Average Cost: $190
District Computed Cost: $201
It is recommended that the District charge a per-unit cost of $201 for 2013-14. This is the District
Computed Cost.
ESC 76141 authorizes Community College Districts to charge non-resident students who are both
citizens and residents of a foreign country an amount that was expended by the District for capital outlay
in the preceding year divided by the total full-time equivalent students. For Cabrillo, this amounts to a
per-unit charge of $3. These fees must be expended for capital outlay purposes. The total per-unit
combined cost for the non-resident students would be $204.
The per-unit non-resident tuition fee for 2012-13 was $200, and the capital outlay fee for 2012-13 was
$4. The total combined per-unit cost for non-resident students in 2012-13 was $204.
The per-unit non-resident tuition fee for 2013-14 is increased by $1. The recommended capital outlay fee
for 2013-14 is $1 less than the amount charged in 2012-13.
FISCAL IMPACT:
The District’s decrease in FTES caused the per unit cost of non-resident fees to increase.
RECOMMENDATION:
It is recommended that the Governing Board (1) establish the per-unit non-resident tuition fee for
2013-14 at $201 based on District Computed Cost, and (2) establish a capital outlay at $3 per unit for
students who are both residents and citizens of a foreign country.
Administrator Initiating Item:
Graciano Mendoza
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
52
California Community Colleges
2013-14 NONRESIDENT FEES WORKSHEET
NONRESIDENT TUITION FEE CALCULATIONS FOR OPTIONS 1 THROUGH 7
2013-14 NONRESIDENT TUITION FEE
(EC 76140)
(Col. 1)
Statewide
(Col. 2)
District
(Col. 3)
10% or More
Noncredit FTES
A.
Expense of Education for Base Year (2011-12
CCFS 311, Expenditures by Activity Report, AC
0100-6700, Cols: 1-3)
B.
Annual Attendance FTES (Recal 2011-12)
C.
Average Expense of Education per FTES (A ÷ B)
D.
U.S. Consumer Price Index Factor (2 years)
E.
Average Cost per FTES for Tuition Year (C x D)
F.
Average Per Unit Nonresident Cost – Semester (Qtr)
$184 ($123) $____201____ $___________
G.
Highest year Statewide average – Semester (Qtr)
$190 ($126) $___________ $___________
H.
Comparable 12 state average – Semester (Qtr)
$368 ($245) $___________ $__________
$6,525,620,578 $ 66,347,150 $___________
1,222,143
11,374.06 ____________
$5,339
__$5,833.20 $___________
x 1.033
___x 1.033
x 1.033
$5,515 $____6,025.70 $___________
Annual Attendance FTES includes all student contact hours of attendance in credit and noncredit
courses for resident students, nonresident students and apprentices; however apprentice hours are
divided by 525 to compute an FTES equivalent. Round tuition fee to the nearest dollar.
Column 3 is an option for use by a district with ten percent or more noncredit FTES (Section
76140(e)(1)(A)). If your district qualifies, then fill out this column with noncredit FTES and noncredit
expense of education data excluded.
NONRESIDENT TUITION FEE CALCULATIONS FOR OPTIONS 6 OR 7
Option 6. The greater amount of the calculations of statewide nonresident tuition for 2009-10 through
2013-14 is $190 per semester unit or $126 per quarter unit (2009-10).
Option 7. The average of the nonresident tuition fees of public community colleges in 2011-12 of no
less than 12 states comparable to California in cost of living is $368 per semester unit or $245 per
quarter unit.
Requirement for Use of Option 6 or 7: The additional revenue generated by the increased
nonresident tuition permitted under options 6 or 7 shall be used to expand and enhance services to
resident students (EC 76140(e)(2). Districts meeting one or more criteria below shall be considered in
compliance with the requirements of EC 76140(e)(2). Please check all that apply:
Revenue from nonresident tuition was less than 5% of total general fund revenue.
Actual resident FTES was greater than funded resident FTES.
Percent expenditures for counseling and student services were greater than statewide average
(AC 6300 plus 6400 divided by AC 0100-6700, Cols. 1-3).
Percent expenditures for instructional services were greater than statewide average (AC 01005900 divided by AC 0100-6700, Cols. 1-3.
Continue to next page 


53
Continued from previous page
The district governing board at its _________February 11,____ 2013__ meeting adopted a
nonresident tuition fee of $ _201_____ per semester unit or $ ___________ per quarter unit.
Basis for adoption is (place an X in one box only).
1. Statewide average cost, per column 1.
X 2. District average cost, per column 2.
3. District average cost with 10% or more noncredit FTES, per column 3.
4. Contiguous district. ______________________________. (Specify district and its fee).
5. No more than district average cost (Col. 2 or 3); no less than statewide average cost.
6. Statewide average cost, from 2009-10 ($190 per semester unit; $126 per quarter unit).
7. No more than average tuition of 12 states with cost of living comparable to California.
__________________________________________________________________________
__________________________________________________________________________
NONRESIDENT CAPITAL OUTLAY FEE (EC 76141)
For districts electing to charge a capital outlay fee to any nonresident student, please compute this
fee as follows:
a. Capital Outlay expense for 2011-12 $__1,021,633_____
b. FTES for 2011-12 __11,374_____________
c. Capital outlay expense per FTES (line a divided by line b) ___$89____________
d. Capital Outlay Fee per unit:
1.
Per semester unit (line c divided by 30 units) _____$3_________
OR
2.
Per quarter unit (line c divided by 45 units) ________________
e. 2013-14 Nonresident Student Capital Outlay Fee (not to exceed the lesser of line d OR 50% of
adopted 2011-12 Nonresident Tuition Fee) _______________________
The district governing board at its ______February 11________, 20_13_ meeting adopted a
nonresident capital outlay fee of $ __3_____ per semester unit or $ _________ per quarter unit.
__________________________________________________________________________
__________________________________________________________________________
Upon adoption of nonresident tuition and/or capital outlay fees by your district governing
board by February 1, 2013, please submit a copy of this report by February 15, 2013 to:
California Community Colleges Chancellor’s Office
Fiscal Services Unit
1102 Q Street, 4th Floor
Sacramento, CA 95811-6549
FAX (916) 323-3057
District Cabrillo _______Community College District ____________________________________
Contact Person __________Graciano Mendoza, Director, Business Services ________________
Phone Number & email ___(831) 479-6279 grmendoz@cabrillo.edu _______________________
54
55
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
February 11, 2013
SUBJECT:
Board Policy Revisions: Office of Instruction, Second Reading
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
ACTION
ENCLOSURE(S)
Page 1 of 7
C.3
BACKGROUND:
The District is in the process of revising Board Policies utilizing the California Community
College League’s model policies as applicable. These Board Policies have been reviewed by
the appropriate committees on campus including Instruction Council, Student Services
Council, Faculty Senate, and Administrative Council.
Attached are revisions to some of the Board Policies in the Instruction component as listed
below:
Board Policy
3040 Career Technical Education
Programs
3080 Cooperative Work Experience
Education
3130 Contract Education
3160 Specially Funded Programs
3610 Multiple and Overlapping
Enrollments
3700 Distance Education
Action
Updated language to reflect the League
language and removed procedural language.
Updated language to reflect the League
language and removed procedural language.
Updated language to reflect the League
language and removed procedural language.
Updated language to reflect the League
language and removed procedural language.
Updated language to reflect the League
language and removed procedural language.
Updated language to reflect the League
language and removed procedural language.
Board policies are presented as a second reading for Governing Board review for approval.
FISCAL IMPACT:
None
RECOMMENDATIONS:
It is recommended that the Governing Board adopt the Board Policies as revised.
Administrator Initiating Item:
Kathleen Welch, VP Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
Yes  No
Final Disposition
56
OCCUPATIONAL CAREER TECHNICAL EDUCATION PROGRAMS
CURRICULUM
Formatted: Font: 12 pt
BP 3040
In accordance with California Administrative Code, Title 5, Section 55404 and Education
Code 66010.4.(a) and the mission of Cabrillo College as stated in the College Catalog, the
District offers to each individual participant in an occupational a Career Technical
Eeducational(CTE) program the opportunity to acquire the required job skills that will lead
to employment. A student planning to enter an occupation or desiring to upgrade job skills
should enroll in one of the occupational Career Technical Education curricula programs as
described in the College Catalog. Students who complete graduation requirements are
eligible to receive an Associate in Science degree. Students may qualify for a Certificates of
Proficiency Achievement and Skills Certificates by completing selected courses as specified
in the College Catalog in occupational areas totaling approximately thirty units and by
meeting requirements listed in Board Policy 3010, Graduation Requirements. Certificate
programs usually do not include the general education component, but may in the allied
health occupations.
Legal Reference: Education Code Sections 66010.4(a) 52350 and 78201; and Ca. Adm.
Code, Title 5, Section 55404.
Adopted: April 4, 1988
Revised:
Formatted: Font: 12 pt
Formatted: Strikethrough
Comment [RP1]: The referenced section has
been deleted.
Formatted: Font: Not Italic
Formatted: Font: Not Italic
Formatted: Font: Italic
57
COOPERATIVE WORK EXPERIENCE
EDUCATION & SERVICE LEARNING PROGRAM
BP 3080
In accordance with California Education Code and California Administrative Code, Title 5,
it is the policy of Cabrillo College to provide a Cooperative Work Experience Education and
Service Learning program. The program provides students with realistic learning
experiences in a work setting. The work-based learning experiences are related to
classroom-based instruction and are consistent with students’ educational goals. No student
shall, on the basis of ethnic group identification, national origin, religion, age, sex, color,
physical or mental disability or sexual orientation be subject to unlawful discrimination
under this program.
Legal Reference: Education Code Section 78249; and California. Administrative Code,
Title 5, Sections 555250 through 55257.
Adopted: April 4, 1988
Revised: January 10, 2000
Revised:
58
CONTRACTUALCONTRACT EDUCATION
BP 3130
Cabrillo College recognizes that contractualcontract education programs meet the
continuing and developing needs of public agencies and private employers. The college may
provide to public or private agencies, corporations, associations, or any other body or
person, contractualcontract education programs consistent with the mission of the college.
Such contractualcontract education programs may be offered for credit, non-credit, or notfor-credit; shall not be included for purposes of calculating the full-time equivalent students
(FTES) for apportionment unless all statutory and regulatory conditions for generating
FTES are met. shall be outside of existing funding formulas for state reimbursement; shall
provide for payment of all costs incurred by the college; and shall be recommended by the
Office of Instruction for approval by the Governing Board.
Legal Reference: Education Code Sections 78020 through 78023.
Adopted: April 4, 1988
Revised: ???_______
Formatted: Strikethrough
59
SPECIALLY FUNDED PROGRAMS
BP 3160
Programs at Cabrillo College which are funded through a grant external to the college
general fund are defined as “specially funded programs.” Cabrillo College recognizes that
specially funded programs offer opportunities for the expansion and enrichment of the
curriculum, and for direct aid to students, and for other activities that advance the college
mission. The college shall undertake carefully selected specially funded programs if they are
consistent with the mission, goals and objectives of the college and approved by the
Governing Board.
Legal Reference: None
Adopted: April 4, 1988
Revised: __________________
60
MULTIPLE AND OVERLAPPING ENROLLMENTS
BP3610
Reference: Title 5 Section 55007
Multiple Enrollments in the Same Course in the Same Term
The [CEO] District shall establish procedures to ensure that students may only not enroll
in two or more sections of the same credit course during the same term if unless the
length of the course provides that the student is not enrolled in more than one section at
any given time.
Overlapping Enrollments
The [CEO] District shall establish procedures to ensure that students may enroll in two or
more courses simultaneously only when the meeting times overlap 10 minutes or less per
week and when all conditions in AR 3610 are met only under the conditions specified in
compliance with Title 5, 55007.
See Administrative Regulation 3610
Adopted:______________
61
DISTANCE EDUCATION
BP 3700
Cabrillo College shall offer a Distance Education Program that provides a wide variety of online
classes. Each proposed or existing course offered in a distance learning format shall be reviewed
and approved separately from other delivery modalities. Distance learning courses will meet the
same criteria as all other courses. The review and approval of new and existing distance learning
courses shall follow the curriculum approval procedures outlined in Administrative Regulation
3120, Program and Curriculum Development and Planning.
Consistent with federal regulations pertaining to federal financial aid eligibility, the District will
authenticate or verify that the student who registers in distance education or correspondence
education courses is the same student who participates in and completes the course or program
and receives the academic credit.
Legal Reference: Ca. Adm. Code, Title 5, Section 55200
Adopted: __________
62
63
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
February 11, 2013
SUBJECT:
Board Policy Revisions: Office of the President, Second Reading
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
Page 1 of 9
ITEM NUMBER
Action
C.4
BACKGROUND:
The District is in the process of revising Board Policies utilizing the California Community
College League’s model policies as applicable. This Board Policy has been reviewed by
the appropriate committees on campus including the President’s Cabinet.
Attached are revisions to Board Policies in the Office of the President as listed below:
Board Policy
Action
1200 Procedure for Developing Board
Policies
1210 Adoption of and Changes in Board
Policies
2020 Administrative Latitude in Absence of
Board Policy
2050 Organization Chart
2110 Responsibility for Public Relations
2120 Representative and Deliberative Groups
2410 Board Policy and Administrative
Procedure
Delete – Duplicate Policy
Delete – Duplicate Policy
Updated Ed Code
Due for Board Review, no
Recommended Language Changes
Due for Board Review, no
Recommended Language Changes
Due for Board Review, no
Recommended Language Changes
New Policy – Reflects League
Language and Accreditation
Standard. Replaces BP’s 1200 and
1210
Board policies are presented as a second reading for Governing Board review for
approval.
RECOMMENDATIONS:
It is recommended that the Governing Board adopt the Board Policies as revised.
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
Yes  No
 Yes  No
Final
Disposition
64
PROCEDURE FOR DEVELOPING BOARD POLICIES
BP 1200
Suggestions for additions to or modifications of District policies may be initiated by
members of the Board, the Faculty Senate, employee organizations (through the consultative
process), management personnel, or members of the public.
Suggestions for new policies or policy revisions will be available for review and comment by the Board,
the Faculty Senate, employee organizations, and management personnel through an internal process
established by the Superintendent/President. Every attempt shall be made to provide new policies or policy
revisions to the above groups not less than 30 days prior to final adoption by the Governing Board. This
internal procedure for review and comment will not apply to any policies subject to negotiation under
collective bargaining, nor will it apply to any policies in the Board Bylaws.
Legal Reference: Education Code Sections 72231 and 72282.
Adopted: February 1, 1988
65
ADOPTION OF AND CHANGES IN BOARD POLICIES
BP 1210
The Superintendent/President or designee, under the direction of the Governing Board, shall
be responsible for developing and updating the Policy Manual on a continuing bases. The
Governing Board shall periodically review its policy manual based upon reports from the
Superintendent/President on the content and effectiveness of the policies.
Participation In Policy Determination
The Board welcomes the advice and assistance of all interested individuals and groups
during consideration of both educational and financial matters. However, the Board alone
will make final policy determination. Special attention shall be given to involvement of
employees and students in considering policies which directly affect them.
First and Second Reading Procedure for Establishment of or Change In Policies
Proposals to establish or change Board Policies shall appear on the published agenda at least
two Board meetings prior to Board action on the matter. The first appearance on the Board
meeting agenda will be designated in writing “First Reading.” The second appearance on a
Board meeting agenda will be designated in writing “Second Reading.” Action to approve
policies shall be taken only after “Second Reading” appears on the agenda or any
subsequent meeting.
Effective Date of Policies
All policies established by the Board become effective immediately upon their adoption
unless an effective date is specified at the time of passage.
Responsibilities of Staff
The policies and procedures adopted by the Board for the District have been written to be
consistent with the provisions of law, but do not encompass all laws relating to the District’s
activities. All staff will be held responsible for observing provisions of law pertinent to their
activities.
Suspension of Policy
Any policy or procedure may be suspended by a majority vote of the Board except as
otherwise provided by law. Such vote shall be taken by roll call and shall be entered in the
minutes of the meeting.
Distribution of Policy Manuals
The Superintendent/President shall furnish a copy of Board policies and procedures and a
copy of any amendments to each department, division, Vice President, Dean, Division
Chair, President of Faculty Senate, President of CCFT, President of SEIU, and President of
Student Senate.
Further, upon written request, a copy of Board policies and procedures will be provided to any other
interested person. In lieu of the distribution of the complete Policy Manual, the Superintendent/President
may prepare a special edition for any specific group of employees and omit therefrom those policies which
do not have a direct bearing upon the activities of that group of employees, provided, however, that a copy
of the complete policies and procedures is made readily accessible to all employees and to members of the
public. Copies of the policies and procedures shall be on file in the Office of the Superintendent/President
of the District and in the College Library. A fee covering the costs incurred by the District in furnishing the
copies may be charged.
66
Policy Provisions Required by Law
If any provisions of the Board policies are held contrary to law by a court of competent
jurisdiction, such provisions will not be deemed valid and subsisting to the extent provided
by law, but all other provisions will continue in force and effect.
Legal Reference: Education Code Section 72200; and Government Code Sections 6252 and 6253.
Adopted: February 1, 1988
Revised: November 7, 1994
67
Chapter Two: Administration and Organization
BP 2020
Administrative Latitude in Absence of Board Policy
(League Policy 2410)
When situations arise which require either a Governing Board or an administrative decision, and
there is no specific policy in existence to guide the Superintendent/President, he/she shall be
authorized to act in conformance with the intent of other adopted policies and actions or practices of
the past. The Superintendent/President may report such actions to the Governing Board and may
recommend the development of policy to cover various situations.
Legal Reference: Education Code Section 72413 70902: Accreditation Standard IV.B.1.b & e
Adopted: February 1, 1988
Revised: February 11, 2013
_____________________________________________________________________________________________
BP 2020
Page 1 of 1
Administrative Latitude in Absence of Board Policy
68
Chapter Two: Administration and Organization
BP 2050
Organization Chart
In order for the Superintendent/President to provide an effective system of accountability in the
execution of his/her delegated responsibility by the Governing Board in the management of the
Cabrillo Community College District, he/she shall provide an Organizational Chart. This chart shall
facilitate the understanding of the administrative relationships and shall provide certificated and
classified staff with a comprehensive outline that delineates administrative areas of responsibility.
Legal Reference: None
Adopted: February 1, 1988
Reviewed: February 11, 2013
_____________________________________________________________________________________________
BP 2050
Page 1 of 1
Organization Chart
69
Chapter Two: Administration and Organization
BP 2110
Responsibility for Public Relations
The Superintendent/President is responsible for implementing the Board’s public relations policies.
The Superintendent/President shall assume leadership in the day-to-day college-community
relations program.
All employees, instructional and non-instructional, shall be involved in the total public relations
effort of the college.
The Superintendent/President is responsible for interpreting Board policies to the staff and to the
public. The Superintendent/President shall require an active and comprehensive informational
program to be conducted for the promotion of widespread understanding of the college’s programs.
The Superintendent/President shall take necessary precautions to avoid exploitation of the college,
staff, or students in the interest of commercial, ideological, or other non-college organizations under
the pretense of creating good relationships.
Legal Reference: None
Adopted: February 1, 1988
Reviewed: February 11, 2013
_____________________________________________________________________________________________
BP 2110
Page 1 of 1
Public Relations
70
Chapter Two: Administration and Organization
BP 2120
Representative and Deliberative Groups
The Governing Board encourages the Superintendent/President and the administrative staff to create
and maintain appropriate mechanisms such as councils, cabinets, and committees to achieve the
following:
1. To foster good communications within the staff.
2. To allow members of the college community to have a representative voice in policy
development and decision-making areas affecting them.
3. To establish reasonable and easily used avenues of communication for the public, the students,
and the District staff.
4. To carry out assigned tasks or to implement required activities.
Legal Reference: None
Adopted: February 1, 1988
Reviewed: February 13, 2013
_____________________________________________________________________________________________
BP 2120
Page 1 of 1
Representative and Deliberative Groups
71
Chapter Two: Administration and Organization
BP 2410
Board Policy and Administrative Procedure
The Board may adopt such policies as are authorized by law or determined by the Board to be
necessary for the efficient operation of the District. Board policies are intended to be statements of
intent by the Board on a specific issue within its subject matter jurisdiction.
The policies have been written to be consistent with provisions of law, but do not encompass all
laws relating to district activities. All District employees are expected to know of and observe all
provisions of law pertinent to their job responsibilities.
Policies of the Board may be adopted, revised, added to or amended at any regular board meeting
by a majority vote. Proposed changes or additions shall be introduced not less than one regular
meeting prior to the meeting at which action is recommended.
Administrative procedures are to be issued by the appropriate college Superintendent/President as
statements of method to be used in implementing Board Policy. Such administrative procedures
shall be consistent with the intent of Board Policy. Administrative procedures may be revised as
deemed necessary by the Superintendent/President.
The Superintendent/President shall, annually, provide each member of the Board with any revisions
since the last time they were provided. The Board reserves the right to direct revisions of the
administrative procedures should they, in the Board’s judgment, be inconsistent with the Board’s
own policies.
Copies of all policies and administrative procedures shall be readily available to District employees
through the Superintendent/President’s web site.
Legal Reference: Education Code Section 70902; Accreditation Standard IV.B.1.b & e
See Administrative Procedure 2410 (under development as of February 11, 2013)
Adopted: February 11, 2013
_____________________________________________________________________________________________
BP 2410
Page 1 of 1
Board Policy and Administrative Procedure
72
73
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
February 11, 2013
SUBJECT:
Board Policy 5055: Enrollment Priorities
Student Services, Second Reading
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 2
C.5
BACKGROUND:
The District is in the process of revising Board Policies and Administrative Regulations utilizing
the California Community College League’s model policies as applicable.
Attached is a new addition to the Board Policies in the Student Services component
presented as a second reading for Governing Board.
FISCAL IMPACT:
None.
RECOMMENDATION:
It is recommended that the Governing Board adopt the Board Policy.
Administrator Initiating Item:
Dennis Bailey-Fougnier
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
74
BP 5055 Enrollment Priorities
Reference:
Title 5, Sections 51006, 58106, 58108, Student Success Act of 2012 (SB 1456)
All courses of the Cabrillo College District shall be open to enrollment, subject to a priority
system established in Education Code, Title 5 Section 58108. Enrollment is also limited to
students meeting properly validated prerequisites and co-requisites.
The President/Superintendent shall establish procedures defining enrollment priorities,
limitations, and processes for student challenge, which shall comply with Title 5 regulations.
See Administrative Procedures 5055.
Approved by Student Services Council: December 19, 2012
75
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
February 11, 2013
SUBJECT:
2011-12 District Audit Report
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 1
C.6
BACKGROUND:
Each year the Governing Board is presented with the District’s annual audit. The 2011-12 audit was
conducted by Vavrinek, Trine, Day & Co., LLP. A copy of the audit report is provided under separate
cover to each Governing Board member. Copies of the report are also available in the Business Office
and on-line at http://www.cabrillo.edu/internal/businessoffice/. The auditor will file copies of the report
with the appropriate State agencies.
FISCAL IMPACT:
None.
RECOMMENDATION:
It is recommended that the Governing Board accept the 2011-12 audit report of all funds of Cabrillo
Community College District as prepared by Vavrinek, Trine, Day & Co., LLP.
Administrator Initiating Item:
Graciano Mendoza
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
76
77
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
February 11, 2013
SUBJECT:
2011-12 Measure D Audit Report
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
C.7
Page 1 of 1
BACKGROUND:
The audit report for the Measure D Bond Funds for June 2012 is presented under separate cover.
Copies of the report are also available in the Business Office and on-line at:
http://www.cabrillo.edu/internal/facilities/measured/index.html
FISCAL IMPACT:
None.
RECOMMENDATION:
It is recommended that the Governing Board accept the audit report of Measure D Bond Funds for June
2012 as prepared by Vavrinek, Trine, Day & Co., LLP.
Administrator Initiating Item:
Graciano Mendoza
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
78
79
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
February 11, 2013
SUBJECT:
Student Services Component Job Description Revision:
Fast Track To Work Director
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 3
C.8
Background:
The Fast Track to Work program has grown substantially in size and complexity since it was
founded more than 10 years ago. During that time it has added services for students receiving funds
from a variety of sources beyond the CalWORKs students it was first created to serve. The program
now serves students referred by the Santa Cruz County Human Services Division, the Workforce
Investment Board, and the Employment Development Department as well as students being served
by various grants. As a result, the program manager’s job description has been revised and the
position has been elevated on the administrative/management salary schedule in recognition of the
position’s increased responsibilities.
The revisions place a greater emphasis on developing and sustaining relationships with the external
agencies funding the Fast Track program and ensuring that the services delivered to its students
conform with the regulations and guidelines of the funding sources. There is also a greater emphasis
on monitoring program performance.
As a result of the Workforce Development 2.0 effort to re-examine the college’s delivery of services,
we relocated the program from Instruction to the Student Services component in July 2010. This
facilitated better integration and alignment between Fast Track and other student services frequently
utilized by Fast Track students. The position reports to the Vice President of Student Services.
The position title is being revised from FTTW Program Manager to FTTW Program Director and
placed at range L ($63,336 to $89,120) on the salary schedule. This range is comparable to the
compensation for similar positions at other community colleges in the state.
Fiscal Impact: Fast Track program staff is entirely funded by grants and contracts from external
sources, including the Chancellor’s Office, the County Human Services Division, and the Workforce
Investment Board. No general fund money is involved.
Recommendation: It is recommended that the Governing Board approve the revised description for
the Fast Track to Work Program Director position as provided.
Administrator Initiating Item:
Dennis Bailey-Fougnier, Vice President,
Student Services
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
80
FAST TRACK TO WORK PROGRAM DIRECTOR
CLASSIFIED ADMINISTRATOR
JOB DESCRIPTION
The Fast Track to Work (FTTW) Program Director is responsible for the leadership, management, and
administration of the Cabrillo College FTTW program. FTTW provides programs and support services that
expeditiously prepare students for entry level employment and career advancement. The FTTW Program Director
administers the FTTW program in accordance with FTTW policies and policies of the funding agencies.
The director maintains active liaison with other Cabrillo College departments and instructional programs that
serve Fast Track students. In addition, the FTTW program director is the District's liaison with external agencies
that fund FTTW services. The FTTW program director also maintains communication with employers and
organizations representing employers; secures funding from outside agencies to support the program’s services
and ensures the delivery of FTTW services in accordance with the requirements and policies of funding sources.
SCOPE
The FTTW Program Director works under the direct supervision of the Vice President of Student Services or
designee. The FTTW Program Director participates in or maintains communication with other school and
community groups that have an interest in and may contribute to the success of the FTTW program.
TYPICAL DUTIES AND RESPONSIBILITIES
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
Directs and coordinates the FTTW program (E).
Hires, trains, supervises and evaluates assigned staff (E).
Keeps abreast of Federal, state and local legislation and regulations and develops, revises and implements
relevant program policies and procedures in accordance with such (E).
Convenes the FTTW advisory committee (E).
Works with Career Education and Economic Development, Student Services, and Instruction to improve
alignment between the needs of FTTW students and the College instructional programs (E).
Consults with faculty, staff and administrators to assist in improved delivery of instruction and support
services to students (E).
Meets regularly with HSD, WIB, and EDD staff to facilitate provision of FTTW services (E).
Maintains regular contact with local industries and businesses and other educational providers to keep
them informed about the FTTW services and to solicit assistance and participation in the FTTW program
(E).
Develops program-related marketing strategies and informational materials for students and faculty (E).
Monitors federal, state, and local funding opportunities to seek resources to support FTTW; writes grant
applications (E).
Collects and compiles data and prepares reports as needed by Cabrillo, Chancellor’s Office, HSD, WIB,
and EDD to track usage and monitor performance of the FTTW program (E).
Develops and manages FTTW program budget, monitors budget expenditures and prepares management
and fiscal reports tracking program caseloads and expenditures (E).
Chairs and/or serves on college committees as required/assigned
Performs related duties as required/assigned.
(E) = designates an essential function
2
81
Fast Track to Work Program Director
Page 2
QUALIFICATIONS
Education and Experience:
Earned Bachelor’s degree from an accredited four-year college or university; and a minimum of three
years successful work experience in education, business, or public service involving responsibilities and
activities congruous with the requirements of this position; demonstrated successful experience directing
activities requiring management and leadership skills; familiarity with organizational and operational
functions of post-secondary school systems.
Knowledge of:
 Principles and practices of public administration, program planning and evaluation;
 Budgeting methods and procedures
 Experience and knowledge of CalWORKs and WIA programs, policies, rules, and regulations
 Principles and practices relating to supervision, training, and evaluation
 Operation of computer technology including various software programs including word processing,
spreadsheets, and databases
 Effective verbal and written communicational skills
 Effective interpersonal skills using tact, patience and courtesy
 Effective organizational skills
Ability to:






Desired:



Work in a multi-ethnic environment
Provide effective leadership and management of the program
Prepare and present clear and concise oral and written reports
Interpret, explain and apply complex regulations, laws and directives relevant to the program
Establish and maintain effective relationships with those contacted in the course of work
Use computer technology including word processing, spreadsheets, and databases
Masters degree in public administration, business administration, social work, counseling, higher
education administration, or other discipline related to the requirements of the position.
Demonstrated successful experience in grant writing.
Bilingual ability Spanish/English.
Other Requirements:
 Must be able and willing to work evenings and on weekends at various campus locations.
AUTHORITY AND RESPONSIBILITY
The FTTW Program Director directly supervises all classified, temporary hourly and student staff in the Cabrillo
College FTTW program. The FTTW Director is responsible for the administration and management of the FTTW
program and budget.
Adopted: February 2, 1998
Revised:_________, 2013
3
82
83
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
February 11, 2013
2012-13 and 2013-14 Budget Update
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 5
D.1
BACKGROUND:
The Governor’s 2013-14 budget was released on January 10, 2013. We are thankful to California voters for
their approval of Proposition 30. The budget includes a mixture of good news and unknowns related to major
policy proposals.
Attached is a summary of the 2013-14 budget for California Community Colleges received from the California
Community College League. On January 23, the College Planning Council (CPC) had a preliminary discussion
about planning assumptions that will be used to develop the 2013-14 budget. Some of the key factors include
the number of full-time faculty that will be replaced in fall 2013, the number of course sections (teaching units)
needed to maintain restoration funding for 2012-13, the possibility of capturing restoration/growth funding for
2013-14, etc. Questions remain about how the Student Success Initiative and policy changes related to adult
education, etc. will be implemented.
The College Planning Council will review planning documents for the 2013-14 Preliminary Budget at the
meeting on February 27, 2013.
Administrator Initiating Item:
Graciano Mendoza
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition
84
California Community Colleges
The community colleges are projected to receive a $597 million Proposition 98 increase in 201314. The 2013-14 main budget bill is contained in AB 73 and SB 65, and while both documents
have been released, little detail on the major policy proposals is available. The Administration
has a February 1st statutory deadline to release the proposed Education Trailer Bill; however,
even that document will be a work in progress until the final budget is adopted in July.
The following are the highlights contained in the Governor’s Budget Summary with additional
information to provide overall context to the proposal:
2013-14 Proposed Budget
$315.7 million -- Shift Adult Education/K-12 Apprenticeship to Community Colleges.
The Governor’s rationale outlines a desire for better coordination, more accountability,
and the belief that the CCCs are better positioned than K-12 to address the needs of adult
learners. Currently, the $15.7 million K-12 Apprenticeship program IS NOT flexed
while the $7.2 million CCC Apprenticeship program IS flexed. (See “Adult Education”
agenda item for more information).
$196.9 million -- Undesignated Schedule (1) Apportionment Increase. The Governor
purposely did NOT specify a category for these funds. Schedule (1) typically provides
cost of living adjustments (COLAs)/SB 361 funding rate increases. Enrollment
restoration/growth is typically provided in schedule (4), and categorical restorations
would be shown in one of the 23 categorical schedules contained in the budget. The
preliminary COLA rate for 2013-14 is 1.65%, and if it were included, it would yield $90
million. In addition, a 1% or 1.5% enrollment restoration/growth factor would equal $55
million or $82 million, respectively.
$179 million -- Deferral Buy-Down. The current outstanding deferral amount is $801
million; the proposed budget would reduce that to $622 million. The proposal reduces
outstanding debt; however, until the debt is reimbursed, the colleges/districts do not
receive a programmatic benefit, but could incur lower overall borrowing costs each year.
The 2011-12 Budget Act marked the highest deferral amount ($961 million) for the
colleges.
$49.5 million -- Support for Projects to Improve Energy Efficiency and Expand Use of
Alternative Energy pursuant to Proposition 39. The Governor proposes a total of $450
million in 2013-14 and $550 million annually for schools and community colleges
through 2017-18. These funds would all count toward meeting the Proposition 98
guarantee, and the Administration proposes to allocate funding based upon ADA and
FTES, respectively. In FY 2013-14, $49.5 million is proposed for community colleges
and $400.5 million is proposed for K-12. In addition, the Administration proposes that
the California Department of Education (CDE) and the Chancellor’s Office (COCCC)
consult with the California Energy Commission and the Public Utilities Commission to
85
develop guidelines for districts in prioritizing the use of the funds and report project
expenditures to the CDE and the COCCC upon project completion.
$16.9 million -- Expand Online Courses for Matriculated Undergraduates. The
Administration’s expressed goal -- to increase students’ ability to “progress through
college efficiently and use technology to deliver quality education to greater numbers of
students in high-demand courses” -- has three parts: 1) expand courses which “fill”
quickly and serve as prerequisites to other degree or certificate courses; 2) create a
single, common, centralized “virtual campus” to deliver online courses; and 3) expand
options for students to earn college credit for demonstrating knowledge and skills through
“credit by exam.”
Policy Reform – Fiscally-Neutral Proposals
o Over a multi-year period, shift the census date for apportionments from early in
the academic term to the course completion date. While this proposal is designed
to be cost neutral, districts with low completion rates would be required to
reinvest “savings” into student support services while districts with higher
completion rates would receive a higher apportionment rate.
o 90-credit-unit Cap for Students to Receive State-Subsidized Instruction. Upon
completion of the 90-unit cap, students would be required to pay the full “cost”
($194 per credit-unit) for additional credit units. Colleges would be allowed to
grant case-by-case waivers for students who exceed the cap due to circumstances
beyond their control. Ninety units reflect 150% of the 60 units necessary for
transfer. It is estimated that fewer than eight percent of students would be
impacted by this proposal. Under this proposal, the Governor treats all students
equally, unlike previous the earlier proposal which linked unit caps/satisfactory
academic progress to Board of Governors’ (BOG) Fee Waiver recipients only.
o Require All Financial Aid Recipients, including BOG Fee Waiver Applicants, to
Complete a Free Application for Federal Student Aid (FAFSA). The
Administration has acknowledged concerns related to AB 540 students, and has
expressed intent to allow the CA Dream Act application to serve as a proxy for
income verification. The CA Dream Act application information, which is
already in use by colleges, has not been integrated by the Student Aid
Commission with information collected in the regular Cal Grant database. This
has resulted in college personnel spending a considerable amount of time keyentering Dream Act application data in the first year of the new form.
Technical Adjustments
o Education Protection Account (EPA) -- $187.2 M in additional GF to mitigate
against a lower EPA revenue projection in the BY and $27.5 M in additional GF
in the CY (from $855.5 million to $667.8 million in the BY; and from $855.5
million to $828 million in the CY);
86
o Property Tax/RDA -- $133.2 M in additional GF to mitigate against a lower
Property Tax/RDA projection in the BY and $47.8 M in the CY;
o A reduction of $2.9 million for the Student Financial Aid Administration
categorical program as a result of fewer 2011-12 BOG waivers claimed than
originally estimated.
2012-13 Current Year Revisions
Technical Adjustments
o $27.5 M GF backfill for lower-than-projected EPA revenues
o $47.8 M GF backfill for lower than projected Property Tax/RDA proceeds
Analysis
The Administration has outlined significant policy reforms tied to its proposed reinvestment. The
budget summary specifically outlines the following policy objectives:
move decisions to the local level;
decrease time-to-completion;
improve the overall completion rate; and
improve the transfer rate to colleges/universities.
The Adult Education proposal contained in the budget will be addressed in the board agenda
item entitled “Adult Education.”
An undesignated apportionment increase has not been proposed in almost twenty years.
Generally speaking, apportionment increases are usually clearly delineated between enrollment
restoration/growth and COLA. While the budget summary is silent in terms of how funds shall
be disbursed, in the absence of legislative direction, the BOG would make the determination.
However, every budget process involves a substantial amount of legislative oversight and,
although the BOG is a 17-member board, there will only be nine voting members as of the end of
January 2013.
The provision of $179 million for deferral buy-down represents roughly 22% of the outstanding
deferrals. In a significant departure from the “wall of debt” rhetoric expressed last year, the
Administration proposes that roughly half of the new revenues (excluding the adult education
shift) be used for programmatic increases, and the other half for reducing the outstanding
deferral, with the entire K-14 deferral to be repaid by 2016-17. Budget writers would need to
obligate an average of $207 million each year to fully repay the remaining $622 million CCC
deferral (assuming the 2013-14 Budget Act includes $179 million for deferral buy-down). In
the CY, the state paid down $159 million of outstanding deferral, thereby “freeing” up a like
amount of dollars in 2012-13. Given that the system earmarked $159 million in the CY for
repayment, simply designating the same amount for deferral buydown in 2013-14 would “freeup” $20 million for undesignated programmatic increases.
The Administration’s Proposition 39 proposal specifies that these funds may be spent for
facilities’ projects or workforce training activities; however, the proposed allocation mechanism
87
(distribution via FTES) does not prioritize the allowable activities. In addition, a $45-per-FTES
allocation would mean our smallest district (Palo Verde), would receive a total allocation of
$62,100. which may not represent sufficient resources to undertake an energy efficiency project
or a training program. In the event that the FTES allocation model is selected, consideration
should be given to provide a minimum allocation for small districts. In addition, the board
should weigh in on the Proposition 39 and Proposition 98 interaction noted above in the
Proposition 98 section.
The online education augmentation represents the policy proposal for which the least amount of
information is available. It is hoped that by the time of the board meeting, additional information
such as a policy brief from the Chancellor’s Office, will be available.
The census proposal, while cost-neutral and in stark contrast to the $400 million census change
advocated two years ago by the Administration, is problematic in two ways. First, the
administration proposes to reward completion with a higher apportionment rate but this would
dis-equalize the funding rates of SB 361. In addition, the proposal outlines an automatic
expenditure redistribution between the unrestricted apportionment and as-yet-undetermined
“restricted” categorical programs. It is unclear what specific “outcome” the Administration is
seeking, and therefore it is unknown whether such an automatic redirection would achieve the
desired outcome. In addition, such automatic expenditure redirection could impact a district’s
ability to meet its “50% Law” obligation if “instructional” expenditures are no longer able to be
counted toward the “50% Law” calculation at an arbitrary point in the fiscal year.
The 90-unit credit cap proposal implies a level of system technological capability which does not
exist. Within a district/college the number of credit units acquired by a student is readily
available; however, because the system lacks a unique student identifier number it will be almost
impossible to monitor accurately at a statewide level. The system office could come up with a
rough proxy; however, given the financial stakes, enforcement may be difficult. While the
technological components lag behind, it is nonetheless important that clear signals about
expectations be provided for both students and the institutions.
88
89
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
February 11, 2013
SUBJECT:
ENCLOSURE(S)
Financial Reports
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
INFORMATION
Page 1 of 22
D.2
BACKGROUND:
The following financial reports are presented for the information of the Governing Board:
Report
Period Ending
Trial Balance
12/31/12
Page
2
Year-to-Date Budget Reports
12/31/12
General Fund
Child Development Fund
Building Fund
Revenue Bond 1998 Construction Fund
Revenue Bond 2004 (Series A) Construction Fund
Revenue Bond 2004 (Series B) Construction Fund
Debt Service Fund
Retiree Benefit Fund
3-4
5-6
7
8
9
10
11
12
Clearing and Revolving
12/31/12
13
Bookstore
12/31/12
14-15
Cafeteria
12/31/12
16-17
Associated Students
12/31/12
18
Scholarships/Loans
12/31/12
19
Student Center Fee
12/31/12
20
Student Representation Fee
12/31/12
21
Trust and Agency
12/31/12
22
Administrator Initiating Item:
Roy Pirchio
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
90
91
92
93
94
95
96
97
98
99
100
101
102
103
104
105
106
107
108
109
110
111
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
February 11, 2013
FROM: PRESIDENT
SUBJECT:
Facilities Master Plan Project Status
REASON FOR BOARD
CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 4
INFORMATION
D.3
BACKGROUND:
Major Projects under Construction
(see next page)
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
112
Major Projects under Construction
Health and Wellness Project
This project has been certified and closed effective August 18, 2012 with DSA.
Current Status Update:
The majority of the equipment for the building has been purchased and installed; however, there
are additional items to be purchased.
Building 300 Renovation
This project has been certified and closed effective October 28, 2011 with DSA.
Current Status Update:
A majority of the equipment has been purchased and installed, including furniture and classroom
computers; however, there are additional items to be purchased.
Watsonville Green Technology Center
This project is substantially complete and occupied as of fall 2012. The LEED certification process has
also been completed and the Solari Green Technology Center is now officially LEED Platinum Certified
with the U.S. Green Building Counsel.
Current Status Update:
This project is substantially complete with the exception of minor finishing touches as well as
some remaining furniture and equipment. This project has been submitted to DSA for approval.
Building 800 STEM Remodel:
In 2012 Building 800 occupants were relocated and the building will be fully remodeled. Plans and
specifications were approved by DSA in September 2012. Abatement of the building occurred in
September and October 2012. Bid proposals for the renovation work were received on November 27,
2012. The contract for the renovation work has been awarded to Kent Construction of Gilroy, CA, in the
amount of $3,491,895.
The total project construction costs are estimated to be $5,495,702. There are three funding sources for
the project:
$1,952,530—federal Title III Science Technology Engineering and Mathematics (STEM) grant
from the Department of Education to fund design and partial construction.
$ 250,000—A gift of from the Peggy and Jack Baskin Foundation was received in the amount of
894,495 in August 2012. $250,000 of the gift will be used to offset the additional
construction costs of the project.
$3,293,172—Measure D bond.
$5,495,702
Total estimated project costs
113
Current Status Update:
A pre-construction meeting was held on December 19, 2012 and the general contractor, Kent
Construction, commenced on the Demolition work mid December, 2012. The project is progressing
per the schedule.
Building 600 Bio/Chem Classroom Renovation Project:
The Dental Hygiene Program previously occupied the west end of building 600 prior to relocating to the
new Health Wellness Building in 2010. This space will be designated as Biology and Chemistry
classroom and laboratory space and is currently in the program planning and design phase of the project.
An engineer’s estimate of the construction cost is expected mid January and the project budget and
schedule will be updated once the information is collected.
Awards of Informal Bids under the Uniform Construction Cost Accounting System (UCC):
By adopting the Uniform Public Construction Cost Accounting System, the Board authorized the
President or his/her designee to enter into agreements with low bidders using the informal bidding
process with the provision that the successful awards would be presented to the Board as an
information item. This system enables the District to 1) informally bid projects under $175,000 to prequalified contractors, 2) more efficiently and effectively manage small to medium sized projects, and 3)
contract with local contractors who are deemed “qualified” bidders.
No informal bids have occurred during this reporting period.
114
Facilities Master Plan Major Projects
Through December 31, 2012
Projects In Process
Health and Wellness Equipment
Building 300 Renovation
Equipment
Watsonville Green Technology
Center
Watsonville GTC Equipment
Building 800 Renovation
Planned
Substantial
Completion
Date
Spring
2011
Fall
2010
Fall
2011
Funding Source
Original
Adjusted
Project Budget Project Budget Paid to Date
Encumbered
to Date
Balance
(unencumbered)
Contingency
Change
Orders to
date
Paid + Enc as
% of Proj
Budget
State Capital Outlay Funds
1,185,000
1,185,000
947,719
59,632
177,649
118,500
85%
Measure D
Total Project
State Capital Outlay Funds
Measure D
Total Project
EDA Funds
Foundation
Measure D
Total Project
1,105,493
2,290,493
931,000
931,000
1,862,000
3,365,000
100,000
7,100,000
10,565,000
1,105,493
2,290,493
931,000
931,000
1,862,000
3,365,000
100,000
7,148,000
10,613,000
1,077,348
2,025,067
758,913
758,913
1,517,826
3,365,000
100,000
7,081,275
10,546,275
17,071
76,703
0
0
0
0
0
30,759
30,759
11,074
188,723
172,087
172,087
344,174
0
0
35,965
35,965
110,549
229,049
93,100
93,100
186,200
336,500
10,000
714,800
1,061,300
99%
92%
82%
82%
82%
100%
100%
99%
100%
400,000
437,000
259,887
77,845
99,267
43,700
77%
1,952,530
1,500,000
3,452,530
1,952,530
3,293,172
250,000
5,495,702
332,645
212,035
0
544,680
61,734
228,322
0
290,056
1,558,151
2,852,815
250,000
4,660,966
195,253
329,317
25,000
549,570
29,578
20%
13%
0%
15%
9,490
Spring 2013
Total Project
Fall
2013
STEM Grant Funds
Measure D
Donation
Total Project
-152,600
29,578
VAPA Remediation
Summer
2012
Fall
2013
Building 600 Remodel
Fall 2013
Bond Measure D only
1,000,000
1,200,000
58,362
148,460
993,178
120,000
17%
Smart Classrooms
Fall 2013
Bond Measure D only
243,587
323,587
268,887
5,460
49,241
32,359
85%
Campus Signage
DSA Closeout
TBD
TBD
Summer
2012
Bond Measure D only
Bond Measure C only
323,291
61,337
323,291
61,337
275,093
47,393
0
0
48,198
13,944
32,329
6,134
85%
77%
Total Project
140,000
140,000
119,844
3,853
16,304
14,000
8,413
88%
Total
23,347,256
25,370,428
16,493,630
1,533,341
7,343,457
2,537,043
-105,119
71%
State Capital Outlay Funds
10,490,000
10,490,000
10,490,000
0
0
Measure C
Measure D
Project Total
State Capital Outlay Funds
Measure C
Measure D
Project Sub-total
State Capital Outlay Funds
Measure D
Project Sub-total
Total Project
121,741
15,067,134
25,678,875
20,357,000
5,345,114
51,909,024
77,611,138
1,136,000
1,126,453
2,262,453
79,873,591
1,051,000
33
1,166,000
2,217,033
107,769,499
121,741
15,072,637
25,684,378
20,357,000
5,345,114
51,893,312
77,595,426
1,136,000
1,126,453
2,262,453
79,857,879
1,051,000
33
1,116,963
2,167,996
107,710,253
121,741
15,060,397
25,672,138
20,357,000
5,345,114
51,893,312
77,595,426
1,136,000
1,126,453
2,262,453
79,857,879
1,051,000
33
1,116,963
2,167,996
107,698,013
0
12,240
12,240
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1,078,021
100%
583,784
100%
131,186
1,792,991
100%
100%
Building 800 Moves
South Perimeter Road
Total Projects in Process
Bond Measure D only
248,283
313,283
298,567
10,730
3,986
31,328
Measure C
Measure D
Total Project
1,915,130
845,605
2,760,735
1,915,130
395,605
2,310,735
528,643
3,105
531,748
889,476
0
889,476
497,010
392,500
889,510
191,513
39,561
231,074
74%
1%
62%
99%
Completed Projects
Health and Wellness Center and
Sitework
VAPA Construction
VAPA Equipment
Spring
2011
Complete
Complete
State Capital Outlay Funds
Building 300 Renovation
Completed Projects
Fall
2010
Measure C
Measure D
Project Total
3 of 5
0
0
0
0
0
0
0
12,240
115
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
February 11, 2013
SUBJECT:
Board Policy Revisions: Office of the President, First Reading
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
INFORMATION
Page 1 of 7
D.4
BACKGROUND:
The District is in the process of revising Board Policies utilizing the California Community
College League’s model policies as applicable. This Board Policy has been reviewed by
the appropriate committees on campus including the President’s Cabinet.
Attached are revisions to Board Policies in the Office of the President as listed below:
Board Policy
Action
1010 Legal Authority
1050 Candidate’s Statements of
Qualifications
1150 Cabrillo College Governing Board Code
of Ethics
1190 Minutes of Board Meetings
1310 Board Self-Evaluation
1400 Naming Opportunities in Recognition of
Financial Support to the College
Updated Ed Code
Updated Election Code and Election
Code Language
Updated to Reflect League Language
Updated to Reflect League Language
Updated to Reflect League Language
Updated to Reflect League
Language. Reviewed by Foundation
Director.
Board policies are presented as a first reading for Governing Board review and will
return for action at the next Governing Board meeting.
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
Yes  No
 Yes  No
Final
Disposition
116
Chapter One: Bylaws of the Governing Board
BP 1010
Legal Authority
The Governing Board derives its authority from Sections 70902 72200-72282 of the Education
Code of the State of California. The Governing Board is subject to the provisions of the
Constitution of the State of California, the Education Code, the Rules and Regulations of the
Board of Governors of the California Community Colleges (Title 5, California Administrative
Code), the standards of the Accrediting Commission for Community and Junior Colleges of the
Western Association of Schools and Colleges, the Government Code, its own policies and
procedures, and the expressed will of the electorate. Governing Board members serve without
remuneration, except that the District may provide actual and necessary expenses incurred by
Board members for authorized travel on school business or at conferences or professional
meetings.
Board members have authority only when acting as a Governing Board legally in session. The
Board will not be bound in any way by any statement or action on the part of any individual
member or employee, except when such statement or action is in pursuance of specified
instructions by the Governing Board.
Legal Reference: Education Code Sections 72200-72282
Adopted: February 1, 1988
Revised: December 4, 2000
Revised: January 14, 2013
_____________________________________________________________________________________________
BP 1010
Page 1 of 1
Legal Authority
117
Chapter One: Bylaws of the Governing Board
BP 1050
Candidate’s Statements of Qualifications
By policy of the Cabrillo Community College District Governing Board, candidates filing for
election to the Board shall comply with following:
1. Each statement of qualifications shall be limited to 200 words or less, and shall conform to all
of the requirements contained in Section 13307 10012 of the Elections Code. No candidate shall
be permitted to supply additional materials for inclusion with the sample ballot.
2. Each candidate for office shall pay for all costs associated with each statement of
qualifications printed.
a. Each candidate filing a statement shall pay in advance to the College his or her pro rata share
as a condition of having his or her statement included in the voter’s pamphlet. In the event of
overpayment, the clerk shall prorate the excess amount among the candidates and refund the
excess amount paid within thirty (30) days.
Candidates shall comply with all election filing dates and no reversals or modifications shall
occur “except as provided in Section 13309, the statement may be withdrawn, but not
changed, during the period for filing nomination papers and until 5 p.m. of the next
working day after the close of the nomination period.” after the seventh day prior to the
opening of the nomination period.”
The Registrar of Voters shall provide all candidates with a written statement setting forth the
Board resolution and policy with regard to Section 13307 10012 and all other related statements.
Candidates desiring to visit college classrooms may do so by following established visitor
procedures. If a candidate is invited to speak on campus, in the interests of fairness, all
candidates shall be invited to speak.
Legal Reference: Elections Code 13307 10012
Adopted: February 1, 1988
Revised: January 14, 2013
_____________________________________________________________________________________________
BP 1050
Page 1 of 1
Candidate’s Statements of Qualifications
118
Chapter One: Bylaws of the Governing Board
BP 1150 (formerly BPs 1150 and 1160)
Quorum and Voting
(League BP 2330)
A quorum of the Governing Board shall consist of four regular voting members.
The Board shall act by majority vote of all of the membership of the Board, except as noted
below.
No action shall be taken by secret ballot.
The following actions require a two-thirds majority of all members of the Board:
 Resolution of intention to sell or lease real property (except where a unanimous vote is
required);
 Resolution of intention to dedicate or convey an easement;
 Resolution authorizing and directing the execution and delivery of a deed;
 Action to declare the District exempt from the approval requirements of a planning
commission or other local land use body;
 Appropriation of funds from an undistributed reserve;
 Resolution to condemn real property.
The following actions require a unanimous vote of all members of the Board:
 Resolution authorizing a sale or lease of District real property to the state, any county,
city, or to any other school or community college district;
 Resolution authorizing lease of District property under a lease for the production of gas.
If no more than two vacancies occur, the vacant position(s) shall not be counted for purposes of
how many members constitute a majority. When a unanimous vote is required by law, the vacant
position(s) shall be excluded.
Legal Reference: Education Code Section 72000(d)(3), 81310 et seq., 81365, 81511, and 81432:
Government Code Section 53094; Code of Civil Procedure Section 1245.240.
Adopted: February 1, 1988
Revised: March 5, 2013
_____________________________________________________________________________________________
BP 1150
Page 1 of 1
Quorum and Voting
119
Chapter One: Bylaws of the Governing Board
BP 1190
Minutes of Board Meetings
(League BP 2360)
The President/Superintendent shall cause minutes to be taken of all meetings of the Board.
The minutes shall record all actions taken by the Board. The minutes shall be public records
and shall be available to the public. If requested, the minutes shall be made available in
appropriate alternative formats so as to be accessible to persons with a disability.
A record of all actions taken by the Board shall be set forth in the official minutes of the Board
except as otherwise permitted by law. The minutes of public meetings shall be kept by the Secretary
of the Board as a permanent official record and shall be open to inspection by the public. The
minutes, if any, of executive sessions shall be kept in accordance with the Government Code.
The minutes shall also record the name of the person making a motion, the name of the person
seconding it, and the vote. A member voting for or against a proposition or abstaining from voting
may state his/her reasons and may have them recorded in the minutes if he/she so requests at the
time of the voting.
Legal Reference: Education Code Section 72121(a); and Government Code Section 54957.25.
Adopted: February 1, 1988
Revised: March 5, 2013
_____________________________________________________________________________________________
BP 1190
Page 1 of 1
Minutes
120
Chapter One: Bylaws of the Governing Board
BP 1310
Board Self-Evaluation
(League BP 2745)
The Board is committed to assessing its own performance as a Board in order to identify its
strengths and areas in which it may improve its functioning.
To that end, the Board has established the following processes:
On an annual basis a periodic basis, at least annually, the Board will undergo a process of selfevaluation. The purpose of Board self-evaluation is to identify those areas of Board functioning
which are working well and those which may need improvement.
At least once every three years Prior to the self-evaluation, members of the college community,
including faculty, staff, students, and community members will be invited to provide written input
to the evaluation process in the format developed for this purpose.
Adopted: June 6, 1994
Revised: March 5, 2012
_____________________________________________________________________________________________
BP 1310
Page 1 of 1
Board Self-Evaluation
121
Chapter One: Bylaws of the Governing Board
BP 1400
Naming Opportunities in Recognition of Financial Support to the College
(League BP 6620)
It is the policy of Cabrillo College that naming opportunities be available to recognize very
significant monetary contributions to Cabrillo College and the Cabrillo College Foundation. The
various types of recognition and level of financial contribution required are:
Determination of specific naming opportunities will be made by the Cabrillo College
President, in consultation with the Chair of the Governing Board and President of the
Cabrillo College Foundation for the naming of new or existing buildings on the campus;
the target gift amount is 25% of actual or replacement construction cost.
The various types of recognition and levels of financial contribution between $10,000 and
$3,000,000 consist of recognition plaques, which will be placed in appropriate locations to name
parts of buildings, such as classrooms, labs, division offices, plazas, lounges, bookstore, and
cafeteria, and.
1.
$10,000 - $99,999: Recognition plaques will be placed in appropriate locations. i.e.:
in labs, classrooms, division offices, the library, administration building.
2.
Scholarship endowments of $10,000 or more will be listed on a permanent plaque in a
prominent spot on the campus.
3.
$100,000 - $999,999: Campus areas or parts of buildings such as classrooms, plazas,
lounges, bookstore, cafeteria, and other similar type places will be named in
recognition of the gift.
4.
$1,000,000 +: Existing buildings may be named for a donor contributing at this
5.
25% of projected construction cost: For the naming of new buildings on campus.
level.
Determination of specific naming opportunities within these parameters will be made by the
College president, in consultation with the Chair of the Governing Board and Chair of the
Cabrillo College Foundation.
Adopted: January 10, 1994
Revised: September 13, 1999
Revised: March 5, 2013
_____________________________________________________________________________________________
BP 1400
Page 1 of 1
Naming Opportunities in Recognition of Financial Support to the College
122
123
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
February 11, 2013
SUBJECT:
2012-13 Educational Master Plan
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
D.5
Page 1 of 1
BACKGROUND:
The 2012-13 Educational Master Plan is provided to the Governing Board for your information. We’d like
to give special thanks to the college community taking the time to review the report. Since spring of 2012,
MAAS Companies has been working with different segments of the college community in the
collaboration and development of the Cabrillo College Educational Master Plan. Edits have been made to
the report based on feedback received from the campus community. The updated document can be
accessed by clicking on the following link at: http://maasco.com/masterplans/Cabrillo_Report_final.pdf
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition
124
125
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
February 11, 2013
SUBJECT:
2011-12 Foundation Audit Report
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 1
D.6
BACKGROUND:
The Cabrillo College Foundation’s annual audit for the fiscal year 2011-2012 was conducted by
Vavrinek, Trine, Day and Co., LLP. A copy of the audit report is provided under separate cover to the
Cabrillo College Governing Board as required by the California Education Code.
A copy of the audit report is available for review in the Foundation office, Sesnon House, 6500 Soquel
Drive, Aptos, CA 95003.
Administrator Initiating Item:
Graciano Mendoza
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
126
127
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
February 11, 2013
SUBJECT:
Superintendent/President Search Update
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 1
D.7
BACKGROUND:
It is anticipated that an update on the superintendent/president search will be presented at the February 11,
2013 Governing Board meeting.
Administrator Initiating Item:
Governing Board
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition
128
129
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
February 11, 2013
Hispanic Serving Institutions (HSI) Title V Grant Update
ENCLOSURE(S)
REASON FOR BOARD CONSIDERATION
INFORMATION
ITEM NUMBER
Page 1 of 1
D.8
BACKGROUND
The college is in its fourth year of a five-year Title V grant through the Strengthening Hispanic-Serving
Institutions (HSI) Program under the U.S. Department of Education, Oct. 2009 – Sept. 2014. The
purpose of the legislation is to “expand educational opportunities for, and improve the academic
attainment of Hispanic students; and expand and enhance the academic offerings, program quality, and
institutional stability of colleges and universities that are educating the majority of Hispanic college
students and helping large numbers of Hispanic students and other low-income individuals complete
post secondary education.” The grant is intended to increase success for students assessing at basic
skills levels in math, English and reading, through a First Year Experience (FYE) program and several
other initiatives. Information on STARS (Students Transitioning in Academics and Reaching Success) is
online at www.cabrillostars.org. Staff offices are in the Learning Communities Center, providing a
centralized place of information for the various learning communities at the college.
Status Update
The grant funded activities fall under two primary components: increased student engagement, and faculty
development to support student achievement. All are on schedule and making positive progress. The
primary activity for the first component is the STARS FYE program, which supports students through a
coordinated full-time schedule that includes math and English each semester, along with a particular
career focus. Preliminary research is showing that STARS students are making quicker progress through
the basic skills sequence in math and English than students in the control group. Another major initiative
in support of student success is being developed in partnership with IT and piloted this year. SOFIA
(Student Outcomes for Faculty Inquiry and Analysis) is a program that faculty can use to track student
success, retention, and progress beyond their class in order to improve instructional effectiveness. To
develop critical reading skills, a library collection that targets students who read at the basic skills level
was established and is augmented each year at the main library in Aptos and the Integrated Learning
Center in Watsonville.
Various venues for faculty and staff professional development have been supported by the grant,
including workshops in learner-centered teaching strategies, attendance at professional conferences, and
data systems training. Nine classrooms have been equipped with “smart” instructional equipment with
grant funds, and a Title V endowment fund has been established with matching federal dollars to support
student scholarships after the grant period ends.
Administrator Initiating Item:
Rachel Mayo, Dean, Education Centers and
Title V Director
Kathie Welch, Vice President, Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes X No
 Yes X No
Final Disposition
130
131
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
February 11, 2013
FROM: PRESIDENT
SUBJECT:
ENCLOSURE(S)
2011-12 Contributions to Cabrillo College
from the Foundation
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
INFORMATION
Page 1 of 2
C.9
BACKGROUND:
Through the generosity of our community, the Cabrillo College Foundation has been able to support
students and the college in 2011-12 by providing $4,301,119 in total support to Cabrillo College.
$1,923,840 DIRECT SUPPORT TO STUDENTS, DEPARTMENTS, AND PROGRAMS
Funds available for 2011-12 for student scholarships, departments, and programs
(includes non-endowed gifts and annual payout from endowed gifts):
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
569,528
295,355
146,037
100,000
83,598
68,190
63,646
54,933
49,823
48,737
41,700
30,000
24,891
19,364
15,050
14,194
12,527
12,000
10,058
8,120
7,526
Scholarships
Cabrillo Advancement Program (CAP)
Stroke Center
Bay Area Community College Consortium Health Careers Partnership
Visual and Performing Arts
Medical Assisting
Cabrillo Stage
Women’s Educational Success (WES)
Academy for College Excellence (ACE)
Grants for Faculty and Staff
Health Career Academy
Allied Health
Chinese Class
Foster Youth Program
Early Childhood Education (ECE) Peace Library
Disability Students Programs & Services
Veterans’ Services
Margo Trombetta Infant Center
Solari Green Technology Center
Engineering
Radiologic Technology
Continued next page
Administrator Initiating Item:
Melinda Silverstein/
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
132
$1,923,840
$2,377,279
DIRECT SUPPORT TO STUDENTS, DEPARTMENTS, AND PROGRAMS, CON’T:
$
6,390
Nursing
$
6,100
Social Justice Conference
$
6,070
Softball
$
5,220
Student Emergency Support Program
$
5,000
Men’s Water Polo
$ 219,783
Direct support to departments and programs with total gifts less than $5,000
NEW PERMANENT ENDOWED GIFTS TO PROVIDE STUDENT, DEPARTMENT, AND PROGRAM
SUPPORT IN PERPETUITY
New endowment funds providing annual support for scholarships, departments, and programs:
$1,027,902
$ 691,006
$ 250,000
perpetuity
$ 150,000
$ 112,556
$ 100,000
$ 25,000
$ 20,815
$4,301,119
Endowed Scholarships provide $41,116 annually in perpetuity
CAP Endowment provides $27,640 annually in perpetuity
Samper Recital Hall Preservation Endowment provides $10,000 annually in
Solari Green Tech Center Endowment provides $6,000 annually in perpetuity
WES Endowment provides $4,502 annually in perpetuity
Samper VAPA Endowment provides $4,000 annually in perpetuity
Griffiths Nursing Program Endowment provides $1,000 annually in perpetuity
Endowed gifts to various departments and programs
TOTAL SUPPORT TO CABRILLO COLLEGE 2011-12
133
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
February 11, 2013
SUBJECT:
2012-13 Cash Flow Update – 2nd Quarter
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 3
D.10
BACKGROUND:
In fiscal year 2004-05, the state initiated the practice of deferring a portion of the expected June allocation
to the next fiscal year (July). Statewide, this amounts to $200 million dollars; for Cabrillo College this
roughly equates to a $2 million dollar reduction in cash received at the end of the fiscal year. Subsequent
years have seen a dramatic increase in cash deferrals:
2008-09
2009-10
2010-11
$3.4 Million deferred from January-April monthly allocations, to 2009-10.
$7.5 Million deferral from January-June monthly allocations, to 2010-11.
Approximately $1.5 Million in additional deferrals to 2011-12.
The college relies primarily on monthly state apportionment payments to meet monthly expenditure
commitments such as payroll and general operating. The District has developed the attached cash flow
projection tools to aid in planning day to day cash management. Cash flow projections are updated based
on the latest state budget information. These reports track projected and actual cash activities, and balances
and identifies significant variances. The Quarterly Cash Flow Statement shows projected and actual cash
in and cash out. Variances between projected and actual cash flows are identified and explained on the
report as well as assumptions used to develop the projections.
The volatility of the state budget continues to make cash management a challenge for the District.
Cash flow updates will be provided to the Governing Board on a quarterly basis. The Projected Cash
Balance worksheet will include a rolling 12 month period.
The Cash Balance Projection includes approximately $7.5 million dollars borrowed from the TRAN, 50%
was repaid before January 15, 2013 and the remaining 50% will be repaid by April 15, 2013. Additional
borrowing from a mid-year TRAN in March of 2013 will be necessary, the final dollar amount to be
determined.
Administrator Initiating Item:
Roy Pirchio
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition
134
Cabrillo College 2012-13 Cashflow Statement
October
Projected
Actual
November
Actual minus
Projection
Projected
Actual
December
Actual minus
Projection
Projected
Actual
Actual minus
Projection
Cashflow In
2,500,932.00
1,945,512.00
2,500,932.00
2,359,819.53
414,307.53
1,943,862.00
4,895,082.00
1,943,862.00
5,732,683.43
837,601.43
4,163,126.00
11,218,261.00
4,163,126.00
11,550,255.48
331,994.48
4,446,444.00
4,860,751.53
414,307.53
6,838,944.00
7,676,545.43
837,601.43
15,381,387.00
15,713,381.48
331,994.48
Payroll
Accts Payable
Other/Xfers
4,212,892.53
5,920,191.00
1,514,000.00
3,724,811.45
6,249,928.60
1,514,000.00
(488,081.08)
329,737.60
-
4,067,211.00
3,108,000.00
4,443,504.12
3,219,070.12
376,293.12
111,070.12
-
4,367,368.00
2,253,361.00
4,409,080.50
1,931,271.66
41,712.50
(322,089.34)
-
Total Cash Out
11,647,083.53
11,488,740.05
(158,343.48)
7,175,211.00
7,662,574.24
487,363.24
6,620,729.00
6,340,352.16
(280,376.84)
Surplus/(Deficit)
(7,200,639.53)
(6,627,988.52)
255,964.05
13,971.19
350,238.19
8,760,658.00
9,373,029.32
612,371.32
Apportionment
Other/Xfers
Total Cash In
Cashflow Out
Variance Reconciliation
(336,267.00)
Assumptions
October
Cash In:
*
Receivable Receipts
Lottery Higher than Anticipated
Cash Out:
NCCCP payment made in
October, paid in December
prior year.
Oct STRS paid in Nov
157,162.00
43,210.00
217,000.00
(360,000.00)
November
Cash In:
Mandatory Cost Receipt
STEM Grant Draw Down
NSF Grant Draw Down
299,135.00
414,483.00
126,794.00
Cash Out:
Oct STRS paid in Nov
360,000.00
December
Cash In:
Cash Out:
NCCCP payment made in
October, paid in December
prior year.
(217,000.00)
Cash In and Cash Out Projections include all Financial Aid Activity
135
Cabrillo College 2012-13 Projected Cash Balance
July
Beginning Cash Balance
September
October
November
December
January
February
March
April
May
June
6,933,116.00
Cashflow In:
Projected
9,953,850.29
Actual
10,755,041.80
TRAN Borrowing
Internal Borrowing
Variance (Actual-Projection)
801,191.51
Cashflow Out
Projected
Actual
TRAN Repayment
Variance (Actual-Projection)
August
4,516,533.03
4,220,201.67
(296,331.36)
4,359,796.53
5,242,662.96
7,574,097.62
5,998,380.69
7,038,180.57
4,446,444.00
4,860,751.53
6,838,944.00
7,676,545.43
15,381,387.00
15,713,381.48
882,866.43
1,039,799.88
414,307.53
837,601.43
331,994.48
7,507,608.81
7,972,694.42
4,036,166.67
465,085.61
7,487,047.41
7,647,487.05
11,647,083.53
11,488,740.05
7,175,211.00
7,662,574.24
6,620,729.00
6,340,352.16
160,439.64
(158,343.48)
487,363.24
2,421,701.43
4,691,524.05
5,730,185.62
10,029,670.20
3,250,142.41
11,531,042.76
6,791,431.00
6,664,424.91
3,634,889.60
5,483,345.44
13,379,498.59
10,105,000.00
5,513,292.00
8,380,927.11
10,655,103.87
3,815,000.00
3,815,000.00
(280,376.84)
Projected Ending Cash Balance
12,370,433.26
12,760,551.93
11,271,885.21
6,465,909.61
6,129,642.61
14,890,300.61
Actual Ending Cash Balance
13,467,956.13
14,275,855.62
13,666,549.14
7,038,560.62
7,052,531.81
16,425,561.13
7,983,710.04
4,294,306.98
9,474,388.73
8,897,627.94
136
137
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
February 11, 2013
SUBJECT:
Cabrillo College Monthly Calendar
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 2
D.11
BACKGROUND:
The following calendar presents information about selected events and significant dates for the month of
February. Dates given are accurate as of February 1, 2013.
Administrator Initiating Item:
Kristin Fabos, Director of Marketing &
Communications
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
138
February 2013
Marketing and Communications Department • 831.479.6158
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
1
Women’s Basketball
vs. San Jose City,
5:00PM, Cabrillo
Gym
Men’s Basketball
vs. San Jose City,
7:00PM, Cabrillo
Gym
3
4
Flex Week Begins
5
Flex Day
6
Flex Day
7
Muffins With Maas:
Men’s Basketball vs.
The Student Success
Educational Master
Gavilan, 5:00 PM,
Cabrillo Gym
Plan Forum, 8-10 AM, Act of 2012, 10 AM12 PM, SAC West 202
Forum 450
Women’s Basketball
vs. Ohlone, 7:00 PM,
Cabrillo Gym
10
11
Spring Semester
Last day to register
for full-term section Begins
using WebAdvisor
17
18
12
Auditions! Theatre
Arts’ Spring
Production Theatre
Festival 2013,
7:00-10:00 PM,
Crocker Theater
13
14
Auditions! Theatre
Cabrillo Gallery
Arts’ Theatre Festival
Presents Picturesque
2013, 7:00-10:00 PM, Flora Wallaceana
Crocker Theater
-Botanical
Ambulations In
Women’s Basketball
Greater Wallaceana
vs. Hartnell, 5:00 PM, Reception 5:00Cabrillo Gymnasium 6:30PM
Additional Listings
Artist’s Talk 6:30PM
19
20
21
26
27
28
Holiday - President’s
Day Observed
Campus Closed
24
Cash for College with
UCSC, 11AM-3PM,
SAC West
Last day to drop a
section without
receiving a “W”
grade
25
Welcome Week Aptos Welcome Week Aptos
Campus, 10AM-2PM, 10AM-2PM, Campus
Campus Quad
Quad
Cabrillo Culinary
Census Deadline
Department’s
(Financial Aid awards Pino Alto Restaurant
are not adjusted after Opens for Lunches,
this date)
Tuesdays-Thursdays,
Additional Listings
12:00 - 1:30PM
8
Flex Day
Holiday - Lincoln’s
Division/Department Birthday Observed
Day
Campus Closed
15
Saturday
2
KOREAMERICA III,
8:00PM, Samper
Recital Hall
Cabrillo Insider, 5:00 6:00 PM, KSCO 1080
9
Cabrillo Insider, 5:00 6:00 PM, KSCO 1080
16
Cabrillo Insider, 5:00 6:00 PM, KSCO 1080
22
23
Last day to add
Theatre Arts 6th
or register for a
Annual Evening
full-term section
of World Theatre
(if you require staff
Presents Wayang
assistance)
Kulit: Traditional
Last day to drop a
Bailanese Shadow
full-term section and Theatre, 7:30 PM,
receive a refund
Crocker Theater
Additional Listings
Additional Listings
Welcome Week at
Martin Luther King,
Jr. Commemoration, Watsonville Center,
10AM-2PM
12PM-2PM, Samper
Recital Hall
Cabrillo Culinary
Department’s
Pino Alto Restaurant
Opens for Dinners
Weds.-Fri., 5:30-8:30PM
Additional Listings
Coming in Early March
Saturdays Cabrillo Insider, 5:00 - 6:00 PM, KSCO 1080
Mar 2
Feb 13 Men’s Basketball vs. Hartnell, 7:00 PM, Cabrillo Gymnasium
Feb 22
Last day to return a parking permit for refund
Mar 2 & 3 Auditions for Cabrillo Stage summer productions, 10:00 AM - 6:00 PM, Crocker Theater
Feb 23
Last day to droop a full-term section and receive a reversal of
Mar 4
ASCC March in March, Sacramento, 5:30 AM, Gym Parking Lot
charges or refund of enrollment fees and/or SAC fee (online)
Mar 4
Governing Board Meeting, 5:00 PM, Sesnon House
Last day to add or register for a full-term section (online)
Mar 7
Deadline for Social Justice Conference Call for Presentation Proposals
Feb 23
Financial Aid deadline to add classes to be included for payment
Mar 14
Cabrillo Reads Sherman Alexie, Time TBD, Crocker Theater
Feb 25
Drop grade required
Feb 23
Financial Aid priority funding deadline