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AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 6, 2012
SUBJECT:
Board Policy 4510: Approval of Records Destruction
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 8
A.8
BACKGROUND:
Per Board Policy 4510, the Governing Board is requested to approve the destruction of records in the
attached list, in compliance with Title 5 of the California Code of Regulations. The attached list contains
Class 3—“Disposable”—documents. These Class 3 records have been retained for the legal period of time
as per Article 2, Section 16023 through 16028, of Title of 5 of the California Code of Regulations.
Per Section 59028 of Title 5, the Governing Board shall “Order by action recorded in the minutes (with lists
attached) the destruction of records in accordance with these regulations.”
Per Section 59027 of Title 5, “The chief administrative officer or designee shall submit to the governing
board a list of records recommended for destruction, and shall certify that no records are included in the list
in conflict with these regulations.”
There is no further need to retain these records for use by the District. The Superintendent requests
permission to destroy the documents listed, and certifies that no records are included in the list in conflict
with these regulations.
FISCAL IMPACT:
No fiscal impact.
RECOMMENDATION: It is recommended that the Governing Board authorize the Vice President,
Administrative Services to destroy these records according to Title 5 regulations.
Administrator Initiating Item:
Michael Robins
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
Approved
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