AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 3, 2011
SUBJECT:
Board Policy Revisions: Office of the President, Second Reading
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
Action
ENCLOSURE(S)
Page 1 of 7
D.2
Background:
The District is in the process of revising Board Policies utilizing the California Community College
League’s model policies as applicable.
Attached are revisions to some of the Board Policies in the Office of the President as listed below:
Board Policy
BP 1060 - Election of Student Member
BP 1070 - Board Vacancies
BP 1080 - Board Member Travel
BP 1100 - Officers of the Board and Duties of the
Officers
Action
Update to reflect League Language
Update to reflect League Language
Update to reflect League Language
Update to reflect League Language
Board policies are presented as a second reading for Governing Board review for approval.
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
Approved
Chapter One: Bylaws of the Governing Board
BP 1060
Election of Student Member
(League BP 2105)
In accordance with the requirements of Education Code Section 72023.5 the Cabrillo College
Governing Board shall include in its membership one (1) non-voting student. Such member shall be
chosen by currently enrolled students at the annual spring student elections, the results of which
shall be made public no later than May 31 of each academic year., so that the office is filled by
June 1.
The student member so elected shall be a resident of the Cabrillo College District and a
currently-enrolled student of the District. Upon election, the student member shall also become a
qualified member of the Student Senate. The member shall maintain all qualifications as set forth
in the Associated Students of Cabrillo College (A.S.C.C.) Constitution, revised.
The student member shall be seated with the members of the Governing Board and shall be
recognized as an actively participating member of the Board at its regular and special meetings
including receiving all materials presented to the Board members and participating in the
questioning of witnesses and the discussion of issues, except that the student member shall not
have the right or be afforded the opportunity to attend executive sessions.
The student member may make and second motions pursuant to Education Code Section
72023.57. The student member shall have a vote in open session which is advisory in nature,
however this vote shall not be included in determining the vote required to carry any measure
before the Board.
The term of the student member shall be one year, commencing on July 1 of each year. In the
event of a tie vote in the annual student election, the winner shall be determined by lot consistent
with the procedure for at-large regular voting board members, as described in Board Policy 1040.
In the event the student member is unable to fill out his/her term of office, the Student Senate
shall nominate one or more of its members to fill out the remaining term of office, and such
nomination is subject to ratification by the Governing Board.
A vacancy shall also occur if the student Board member misses three (3) consecutive Board
meetings without authorization by the Board Chair.
The student member shall be subject to recall upon presentation of a petition signed by the
students of the District equal in number to at least 20 percent of the Cabrillo Community College
District as of the time of filing the petition for verification of signatures.
Legal Reference: Education Code Sections 72023 and 72103 .5 - 72023.7; Elections Code Sections
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BP 1060
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Student Member of the Governing Board
27211 and 27344; and (Also see A.S.C.C. Constitution).
Adopted: February 1, 1988
Revised: December 5, 1988
Revised: October 3, 2011
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BP 1060
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Student Member of the Governing Board
Chapter One: Bylaws of the Governing Board
BP 1070
Board Vacancies
(League BP 2110)
Vacancies on the Board may be caused by any of the events specified in Government Code
Section 1770 or any applicable provision in the Elections Code, or by a failure to elect.
Resignations from the Board shall be governed by Education Code Section 5090.
Vacancies on the Board are filled in accordance with the Education Code Sections 5090, 5091,
5092, and Government Code Section 1170.
A vacancy in the student Board member’s seat shall be filled by the Governing Board upon the Student Senate’s
recommendation of a qualified student. A vacancy exists in the student Board position when the student Board
member resigns from the Board or because of a successful recall (See BP 1060). A vacancy shall also occur if
the student Board member misses three (3) consecutive Board meetings without authorization by
the Board Chair.
Within 60 days of the vacancy or filing of a deferred resignation, the Board shall either order
an election or make a provisional appointment to fill the vacancy.
If an election is ordered, it shall be held on the next regular election date not less than 130
days after the occurrence of the vacancy.
If a provisional appointment is made, it shall be subject to the conditions in Education Code
Section 5091. The person appointed to the position shall hold office only until the next
regularly scheduled election for district governing board members, when the election shall be
held to fill the vacancy for the remainder of the unexpired term.
The provisional appointment will be made by a majority public vote of the Board members at
a public meeting.
Legal Reference: Education Code Sections 5090 et seq., 5091 and 5092; and Government Code
Section 1770 1170.
Adopted: February 1, 1988
Revised: October 3, 2011
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BP 1070
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Board Vacancies
Chapter One: Bylaws of the Governing Board
BP 1080
Remuneration, Payment of Expenses, and Benefits
Board Member Travel
(League BP 2735)
Members of the Board shall have travel expenses paid whenever they travel as representatives
of and perform services directed by the Board.
Elected Regular voting Board members’ expenses incurred in carrying out the duties and
responsibilities of the Board may be paid by the District. Approval by the Board Chair or the
Superintendent/President is necessary for all such expenditures.
Board members are not reimbursed for traveling to or attending Board meetings.
Legal Reference: Education Code Sections 72233, 72423 and 72425.
Adopted: February 1, 1988
Revised: October 3, 2011
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BP 1080
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Board Member Travel
Chapter One: Bylaws of the Governing Board
BP 1100
Officers of the Board and Duties of the Officers
(League BP 2210)
At the annual organizational meeting, the Board shall elect from among its members a
President of the Board, Vice Chair and Clerk.
The officers elected by members of the Board are as follows:
1. Chair
2. Vice Chair
3. Clerk
4. Secretary
The duties of the Chair, Vice Chair, Clerk and Secretary are as follows:
Chair
1. To preside at meetings of the Board.
2. To appoint or provide for the election of all committees.
3. To call special meetings as required.
4. To perform such other duties as may be prescribed by law or by action of the Board.
5. To sign legal documents except those specifically authorized by the Board to be signed by
an officer, agent, or employee of the District.
6. Communicate with individual Board members about their responsibilities.
7. Participate in the orientation process for new Board members.
8. Assure Board compliance with policies on board education, self-evaluation and CEO
evaluation.
9. Represent the Board at official events or ensure board representation.
The Chair has the right to vote on all issues and to participate in the discussions. (Note: This is an
exception to Robert’s Rules of Order.)
Vice Chair
1. To perform in the absence of the Chair.
2. To attest the signature of the Chair or other members of the Board on all other documents
of the District when an attest is a legal requirement.
3. To certify copies of records of the District as required.
Clerk
1. Sign all official documents in the absence of secretary.
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BP 1100
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Officers of the Board and Duties of the Officers
2. Attest to the signature of the Chair or other members of the Board on all documents of the
District when an attest is a legal requirement.
The duties of the Secretary are as follows:
Secretary
1. To notify members of the Board of all regular, special and adjourned meetings.
2. To attend all Board meetings or to appoint a designee.
3. To furnish Board members with an agenda of principal items of business, including backup material, and to furnish an agenda which may include back-up material to others as
determined by the Superintendent/President in advance of Board meetings.
4. To cause to be recorded the minutes of the meetings of the Board and, if possible, to
transmit a copy of the minutes of the previous meeting to each member of the Board
before each ensuing meeting.
5. To have charge of all records, proceedings, and documents of the Board.
6. To file and post copies of financial and other reports as required by law.
7. To conduct under the direction of the Board the official correspondence of the Board.
8. To sign and execute all employee contracts, inter-district agreements, and any other
official documents authorized by the Board.
Legal Reference: Education Code Sections 72025, 72410, 72413, 72400, 72200 and 72233.72000
Adopted: February 1, 1988
Revised: October 3, 2011
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BP 1100
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Officers of the Board and Duties of the Officers