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AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
April 2, 2012
SUBJECT:
Board Policy Revisions: Office of Instruction, First Reading
REASON FOR BOARD CONSIDERATION
INFORMATION
ITEM NUMBER
ENCLOSURE(S)
D.7
Page 1 of 6
BACKGROUND:
The District is in the process of revising Board Policies utilizing the California Community College
League’s model policies as applicable. These Board Policies have been reviewed by the appropriate
committees on campus including Instruction Council, Student Services Council, Faculty Senate, and
Academic Council.
Attached are revisions to some of the Board Policies in the Instruction component as listed below:
Board Policy
BP 3240 Final Exams
BP 3280 College Repetition
BP 3320 Library Mezzanine
BP 3400 Instructional Materials
Action
Update to reflect League language
Update to reflect League language
Update to reflect League language
Update to reflect League language
Board policies are presented as a first reading for Governing Board review and will return for action
at the next Governing Board meeting.
Administrator Initiating Item:
Renée M. Kilmer, VP Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
x Yes No
x Yes  No
Final Disposition
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FINAL EXAMINATIONS
BP 3240
A final examination or other appropriate graded activity shall be administered for all credit courses
by the course instructor. At least five days per semester shall be allocated for the administration of
final examinations. Days dedicated to the administration of final examinations are part of the
required 175 instructional days for certificated staff.
Legal Reference: None
Adopted: April 4, 1988
Revised: _______, 2012
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COURSE REPETITION
BP 3280
Students may enroll a maximum of three times in a course in which substandard grades
(grades below a “C”) including “W” were earned.
When course repetition for substandard grades occurs, the permanent academic record shall
be annotated in such a manner that all work remains legible, insuring a true and complete
academic history.
Certain courses, when approved as such by the curriculum committee, are considered
repeatable. Students may repeat these courses for the maximum number of times allowed by
each individual course. Such allowable repetitions are noted in the college catalog.
Under special circumstances, students may repeat a course beyond these restrictions. The
special circumstances are defined in the administrative procedures.
See Administrative Procedure AR 3280
References:
Title 5 Sections 55040, 55041, 55042, 55044, and 58161
REPETITION OF COURSES
BP 3280
A. Except for the following specified cases, repetition of courses at Cabrillo College will not be
allowed. One of the following conditions must be present for the repetition to be allowed.
1. Substandard Grades:
A student may repeat a course in which a substandard grade was received. Substandard
grade is defined as D, F, or NC. Grades awarded for courses repeated under the above
circumstances shall be entered on the student’s record insuring a true and complete
academic history and the previous grades and units will be disregarded in the computation of
grade point averages. A course may be repeated only once without an approved petition to
the Academic Council.
2. Satisfactory Grades:
Under special circumstances, a student may request to repeat a course once for which a
satisfactory grade has been recorded (a grade of A, B, C, or Credit). This repetition will be
permitted with written permission of the Superintendent/President or his/her designee.
Grades awarded for courses repeated under these conditions shall not be used in calculating
a student’s grade point average at Cabrillo College, and will not be used by four-year
colleges and universities to calculate the units or grade point average for admission
purposes. Students may repeat courses for which they received satisfactory grades under the
following circumstances:
a) When the student’s previous grade is, at least in part, the result of extenuating
circumstances and if the student secures written permission to repeat the course from the
affected division.
b) When a student needs to update his/her knowledge of course material due to a significant
lapse of time since the course was completed.
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c) When the course is required for recertification or relicensing every two to four years as
determined by an outside agency.
3. Repeatable Courses:
A. The college shall identify courses in the catalog that are repeatable up to a maximum of three
times beyond the first enrollment on the basis that the course content differs each time it is
offered, and that the student who repeats it is gaining an expanded educational experience
for one of the following reasons:
a) Active participatory experience in individual or group assignments is the basic means by
which learning objectives are obtained.
b) Skills or proficiencies are enhanced by supervised repetition and practice within class
periods. See course descriptions to determine transferability to UC and CSU.
c) Course repetition limitations are applied per course in visual and performing arts
disciplines if the course is in the transfer curriculum. For all other activity courses, the
repetition limitation applies to the subject matter. (Extended repetition of certain music
courses as designated in the catalog may be permitted for music majors)
4. Section 504:
Repetition is permitted to meet the requirements of Section 504 of the 1973 Rehabilitation
Act, 29, USC Section 794.
5. Credits From Previously Attended institutions:
In determining how courses taken at previously attended colleges or universities will be used
for an AA/AS degree at Cabrillo College, course repetition policies implemented by the
previously attended institution will be honored.
Students will not be allowed to earn unit or grade credit for a Cabrillo College course that is
the same in content as a course taken at a previously attended college or university, and for
which the student has earned academic credit. Content equivalencies will be determined by
the Cabrillo College Articulation Officer.
B. When course repetition occurs, the permanent academic record shall be annotated in such a manner
that all work remains legible, insuring a true and complete academic history.
Legal Reference: Legal Reference: Ca. Adm. Code, Title 5, Sections 55761, 55762, 55763, 56044,
58161, 71020, 78600 and 84850; and 1973 Rehabilitation Act, 29 U.S.C. Section 794.
Adopted: April 4, 1988
Revised: July 11, 1994
Revised: July 1, 1996
Revised: February 2, 2004
Revised: ________, 2012
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Library Services
BP 3320
The District shall have library services that are an integral part of the educational
program.
Reference:
Education Code Section 78100
Revised: ___________, 2012
LIBRARY MEZZANINE
BP 3320
The mezzanine areas of the Cabrillo College Library shall be used as reading and study
areas.
Any book storage facilities on the mezzanine shall be book shelves attached to the
masonry (exterior) walls only. No freestanding book stacks will be placed on the
mezzanine floors.
Other loads to be placed on the mezzanine shall consist of tables, chairs, and low
furniture-type book racks similar to office furniture and averaging no more than 50
pounds per square foot of floor load.
Legal Reference: None
Adopted: April 4, 1988
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CABRILLO COLLEGE INSTRUCTIONAL MATERIALS
BP 3400
Cabrillo College The District may require students enrolled in credit and non-credit
courses and programs to provide certain instructional and other materials including, but not
limited to textbooks, tools, equipment and clothing, if:
1. The instructional and other materials are used in the production of an “end
product” that has continuing value to the student outside the classroom, or
2. The instructional and other materials required for the class have a continuing value
to the student outside of the classroom.
Legal Reference: Ca. Adm. Code, Title 5, Sections 59402 and 59404.
Adopted: April 4, 1988
Revised: ________, 2012