Minutes of Meeting
CABRILLO COLLEGE GOVERNING BOARD
November 1, 2010
REGULAR MEETING
The regular monthly meeting of the Cabrillo College Governing Board was held at
the Sesnon House, 6500 Soquel Drive, Aptos, California on Monday, November 1,
2010. Chair Gary Reece opened the meeting in Open Session at 5:01 pm. Roll was
taken; present were Chair Reece, Trustees Rebecca Garcia, Al Smith, Rachael
Spencer, Katy Stonebloom, Susan True, and Claudine Wildman. Chair Reece asked
for Public Comments on Closed Session items. There were no public comments.
Closed Session items were announced and the meeting was adjourned to Closed
Session at 5:02 pm. Closed Session was adjourned at 6:00 pm.
ROLL CALL
Chair Gary Reece called the Open Session to order at 6:07 pm. Other Board Trustees
present were Trustees Rebecca Garcia, Al Smith, Rachael Spencer, Katy
Stonebloom, Susan True, and Claudine Wildman. Also present were members of
the community, college faculty, staff and students.
REPORT OUT OF CLOSED SESSION
Chair Reece stated that there was nothing to report out of Closed Session.
PROCEDURAL ITEMS
It was moved and seconded (Wildman/True) to approve the consent agenda as
amended, including the minutes from the September 18, 2010 and October 4, 2010
meetings. It was noted that page 1, paragraph 1 on the September 18, 2010 minutes
should read “Chair Gary Reece opened the meeting in open session at 8:32 a.m.”
The motion maker and second agreed to the change.
CALL TO ORDER
ROLL CALL
REPORT OUT OF
CLOSED SESSION
APPROVAL OF
CONSENT AGENDA
AND MINUTES
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Allenser
AYES: Garcia, Reece, Smith, Spencer, Stonebloom, True, Wildman
NOES: None
ABSENT: None
ABSTAIN: Wildman on item A.5
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF
None
ORAL COMMUNICATIONS
Marilyn Garrett addressed the Board and distributed information regarding the
alleged health hazards of Wi-Fi and cell tower radiation.
SPECIAL PRESENTATION
Chair Gary Reece presented Trustee Wildman with a plaque recognizing Trustee
Wildman’s 14 years of service to Cabrillo College and said Trustee Wildman has
been an incredible addition to the Board who will be very hard to replace.
Trustee Wildman said her years of service could not have been more enjoyable or
satisfying. Trustee Wildman thanked the Board for their friendship.
1 of 6
INTRODUCTION OF
NEWLY APPOINTED
FACULTY AND STAFF
ORAL
COMMUNICATIONS
SPECIAL
PRESENTATION
Minutes of Meeting
November 1, 2010
ORAL REPORTS
Board Trustees’ Reports
Trustee Garcia reported on a recent 2020 Vision for Student Success meeting. While
at the meeting Trustee Garcia learned about an upcoming report identifying policies
and practices that need to be changed to increase student achievement. The
recommendations are much in line with what is being shared in the CLASS program.
ORAL REPORTS
BOARD TRUSTEE
REPORTS
Trustee Garcia also attended the ACCJC conference in Toronto. The primary
workshop was the summit on completion which representatives from the Gates
program attended. The focus of the summit was student success and there were many
recommendations made. Trustee Garcia was pleased to see Cabrillo is already doing
some of recommendations and proud to see that Cabrillo is making a name for itself
nationally.
Trustee Wildman invited Board members to an upcoming tour of Skyline College’s
Center for Workforce Development
Trustee Smith acknowledged Trustee Wildman and said he has always been very
proud to say he served with her and will miss her personally and professionally.
Student Trustee’s Report
Student Trustee Allenser reported on the Second Harvest Food Bank food drive and
the Student Senate’s Thanksgiving dinners scheduled for Monday, November 22 in
Watsonville and Tuesday, November 23 in Aptos. Representatives from the Student
Senate attended a leadership conference recently and this past weekend was the
Student Senate of California Community Colleges general assembly.
Student
Trustee Allenser noted that region four is considering withdrawing from the state
student Senate.
Superintendent’s Report
President King thanked Trustee Wildman for her leadership and said Trustee
Wildman always represented Cabrillo well.
STUDENT
TRUSTEE’S
REPORT
SUPERINTENDENT’S
REPORT
President King welcomed CCFT president Stephanie Stainback back from leave.
President King noted that Trustee Garcia is on the ACCJC national Board and is a
great ambassador for Cabrillo.
Finally President King acknowledged Chair Reece’s last meeting as chair and
thanked Chair Reece for his guidance.
CCFT
CCFT President Paul Harvell discussed faculty hiring. CCFT President Harvell is
concerned about the long term and the loss of tenured faculty. The college is using
adjuncts to fill gaps but tenured faculty are needed to work on SLOs and long term
program commitments. Faculty hiring is not keeping pace with student growth.
Faculty Senate
Faculty Senate President Steve Hodges passed out a handout showing the college’s
faculty and staff web page. The Senate is concerned that they are not included on the
web page and would like to work with IT to create a link from the faculty and staff
web page to the Senate web page.
2 of 6
CCFT
FACULTY SENATE
Minutes of Meeting
November 1, 2010
Senate President Hodges brought up faculty hiring and said there are many areas with
critical needs. The Senate is concerned about the proposed the $1.6 m cut to
instruction. The Senate has been holding ongoing meetings about the budget
situation and may present their own budget documents at a future Board meeting.
CCEU
CCEU President Stephanie Stainback discussed a number of issues including:
CCEU’s concern over the lack of a classified hiring prioritization process, creating a
Board goal to maintain positive and productive relationships with the union, and the
need to agree with the administration on expenditure numbers before discussing give
backs.
Chair Reece announced that the November 15 study session’s focus has changed
from professional development to the budget.
ACTION ITEMS
Adopt CCFT 2010-13 Negotiated Agreement Reopeners
It was recommended that the Governing Board adopt the CCFT 2010-13 negotiations
reopeners.
It was moved and seconded (True/Stonebloom) to adopt CCFT 2010-13 Negotiated
Agreement Reopeners.
The motion carried unanimously.
Adopt CCEU 2010-11 Negotiated Agreement Reopeners
It was recommended that the Governing Board adopt the CCEU 2010-11 Negotiated
Agreement Reopeners.
It was moved and seconded (Wildman/Spencer) to adopt the CCEU 2010-11
Negotiated Agreement Reopeners.
The motion carried unanimously.
Adopt District’s 2011-12 Initial Proposal to CCEU
It was recommended that the Governing Board adopt the District’s initial proposal
for negotiations with CCEU.
CCEU
ACTION ITEMS
ADOPT CCFT 2010-13
NEGOTIATED
AGREEMENT
REOPENERS
ADOPT CCEU 20-11
NEGOTIATED
AGREEMENT
REOPENERS
ADOPT DISTRICT’S
2011-12 INIATIAL
PROPOSAL TO CCEU
It was moved and seconded (Wildman/Spencer) to adopt the District’s initial proposal
for negotiations with CCEU.
The motion carried unanimously.
Award of Contract: DSA Inspection Services for Green Technology Center Project
It was recommended that the Governing Board authorize the Vice President,
Administrative Services to sign the contract with GBMI Inspections in the amount
of $156,000 for the Green Technology Center project.
It was moved and seconded (Garcia/True) to approve the contract for DSA
Inspection Services for the Green Technology Project.
The motion carried unanimously.
3 of 6
AWARD OF
CONTRACT: DSA
INSPECTION SER
VICES FOR GREEN
TECHNOLOGY
CENTER PROJECT
Minutes of Meeting
November 1, 2010
Board Policy Revisions: Office of Instruction, Second Reading
It was recommended that the Governing Board adopt the Board Policies as revised.
It was moved and seconded (Wildman/Stonebloom) to adopt the Board Policies as
revised.
The motion carried unanimously.
Resolution #32-10: Child Care Grant Agreements with California Department of
Education for Fiscal Year 2010/2011
It was recommended that the Governing Board accept the four grants totaling
$588,822 from the California Department of Education and authorize the Vice
President of Administrative Services to enter into Agreements CSPP-0596, CCTR0339, CFCC-0030, CRPM-0130, and CCAP-0119 with the California Department
of Education by approving Resolution #32-10.
BOARD POLICY
REVISIONS: OFFICE
OF INSTRUCTION,
SECOND READING
RESOLUTION #32-10:
CHILD CARE GRANT
AGREEMENTS WITH
CALIFORNIA
DEPARTMENT OF
EDUCTION FOR
FISCAL YEAR
2010/2011
It was moved and seconded (True/Spencer) to approve Resolution #32-10:
Student Trustee Advisory Vote: Allenser
AYES: Garcia, Reece, Smith, Spencer, Stonebloom, True, Wildman
NOES: None
ABSENT: None
ABSTAIN: None
INFORMATION ITEMS
2010-11 & 2011-12 Budget Planning
A Budget Update was provided for Governing Board information.
2010-11 & 2011-12
BUDGET PLANNING
Trustee Garcia asked about process commitment and the possibility of layoffs. VP
Lewis responded that the human resource department assists employees with their
interpretation of layoffs, help with COBRA, and obtaining other campus jobs if they
are available.
Financial Reports
The financial reports were presented for the information of the Governing Board.
Facilities Master Plan Project Status
The monthly status report regarding current Facilities Master Plan projects was
provided to the Governing Board for information.
FINANCIAL REPORTS
FACILITIES MASTER
PLAN PROJECT
STATUS
Cash Flow Update – First Quarter
A cash flow update for the first quarter of the fiscal year was presented to the CASH FLOW UPDATE –
FIRST QUARTER
Governing Board for information.
Cabrillo College 2010 Fall Census Report
CABRILLO COLLEGE
The Fall 2010 Census Report was presented to the Governing Board for
2010 FALL CENSUS
information.
REPORT
Trustee Garcia expressed concern over the number of part time students and asked
why it is more difficult for part time students to find success. Vice President BaileyFougnier responded that more financial aid or loans for students would help and Vice
President Kilmer said learning communities is attempting to get more students full
4 of 6
Minutes of Meeting
November 1, 2010
time.
Trustee Spencer added that Student Services is working on an orientation for parents
of 18 – 19 year old students, hoping to educate the parents about what being a student
means.
Trustee Wildman said Cabrillo has been working on support for students including
food stamps.
Trustee Wildman added it would be helpful if the narrative could have a footer
describing the circumstances that might have led to fluctuations in numbers.
Cabrillo College Climate Action Plan, 2010
The Climate Action Plan was presented to the Governing Board for information.
Interim IT Dean Craig Hayward thanked the Climate Initiative Task Force,
Institutional Research Specialist Judy Cassada, and Engineering Instructor Karen
Groppi for all their hard work on the plan.
.
Trustee Stonebloom also thanked the Climate Initiative Task Force for the
comprehensive nature of the plan.
Distance Education Annual Report
The Distance Education Annual Report was presented to the Governing Board for
information.
DISTANCE
EDUCATION ANNUAL
REPORT
Trustee Stonebloom noted the growth in attempted units for online classes and has
concerns about the attempt and the completion rates. Trustee Stonebloom would
like to learn more about the support needed for those students and how to provide
the support.
VP Kilmer stated the college is doing better than the statewide average and over the
last five years the college has increased its success and retention rate. The college
has made considerable gains in a short period of time.
2010-11 Governing Board Goals and Priorities
Governing Board goals for 2010-2011 were presented for information and
discussion.
2010-11 GOVERNING
BOARD GOALS AND
PRIORITIES
Trustee Garcia requested data on achievements gaps. Interim IT Dean Hayward
responded that he can provide some information in advance of the Board study
session.
Trustee True requested all available local data, by data point.
Information Technology Update
An update on college technology was provided for Governing Board information.
5 of 6
INFORMATION
TECHNOLOGY
UPDATE
Minutes of Meeting
November 1, 2010
Cabrillo College Monthly Calendar
The Cabrillo College activities calendar for the month of November were presented
for Governing Board information.
Trustee Wildman added that there is a Scotts Valley Advisory Committee Meeting
scheduled for November 4.
Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board discussed items to be placed on the agenda
for the future Board meetings.
The Board instructed President King to change the November 15 special study
session focus from student success and professional development to a budget study
session. The Board agreed to conduct the study session on student success and
professional development during the December Board meeting.
ADJOURNMENT
The open session of the Cabrillo College Governing Board was adjourned at 7:40 pm.
Respectfully submitted,
Secretary
6 of 6
CABRILLO COLLEGE
MONTHLY CALENDAR
AGENDA FOR NEXT
BOARD MEETING
ADJOURNMENT