1
Cabrillo College Governing Board
Monday, December 6, 2010
Cabrillo College Sesnon House
6500 Soquel Drive
Aptos, California 95003
OPEN SESSION
1. Call to Order and Roll Call
TIME
5:00
2. Adoption of Agenda
3. Public Comments Regarding Closed Session Items (three minute
time limit per speaker)
Please notify clerk if you desire to speak to the Board.
4. Announcement of Closed Session
5. Adjourn to Closed Session
CLOSED SESSION
1. Conference with Real Property Negotiators (Government Code
§54956.8)
Property: 251 Kings Village Road, Scotts Valley, California 95066
Agency Negotiator: Brian King
Negotiating Parties: Scotts Valley City Manager
Under Negotiation: Terms of Payment, Conditions
2. Conference with Real Property Negotiators (Government Code
§54956.8)
Property: 15 Maple Avenue, Watsonville, California 95076
Agency Negotiator: Brian King
Negotiating Parties: Hank Garcia
Under Negotiation: Terms of Payment, Conditions
3. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: Victoria Lewis
Employee Organization: CCFT
4. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: Victoria Lewis
Employee Organization: CCEU
5. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: Brian King
Employee Organizations: Management and Confidential
Employees
6. Superintendent/President’s Annual Evaluation
SWEARING-IN CEREMONY
The Honorable William M. Kelsay will be present to swear in
re-elected Board members Gary Reece and Alan Smith, and
newly elected Board member Donna Ziel.
6:00
2
December 6, 2010
OPEN SESSION

Call to Order and Roll Call

Report Out of Closed Session
A. Consent Items
6:05
PAGE
1. Minutes and Consent Agenda (these items are approved when
the agenda is approved unless a Board member wishes to
discuss)
6:06
a) Minutes of November 1, 2010
7
b) Minutes of November 15, 2010 Special Meeting
13
2. Register of Warrants
17
It is recommended that the Governing Board ratify warrant
numbers 84357–01600 for the amount of $6,110,303.77.
3. Ratification: Construction Change Orders
37
It is recommended that the Governing Board ratify the
construction change orders as presented.
4. Quarterly Financial Status Report CCFS 311Q
41
It is recommended that the Governing Board accept the report,
CCFS 311Q Quarterly Financial Status Report, and order its
inclusion on the official minutes of the College.
5. Budget Transfers by Resolution
It is recommended that the Governing Board approve Resolution
Numbers 03510 through 03710 for Budget Transfers 18664
through 18864.
46
6. Recommendation for Appointment to the Cabrillo College
Foundation Board of Directors
51
It is recommended by the Cabrillo College Foundation Board that
the Cabrillo College Governing Board appoint Susan True to
serve on the Cabrillo College Foundation Board beginning 201011.
7. Cabrillo Extension Class Approval
53
It is recommended that the Governing Board approve the
Extension classes as proposed for spring 2011, and authorize
these classes to be repeated as frequently as public interest
warrants, in accordance with Board Policies 7000-7080.
8. HR Management Report
It is recommended that the Governing Board ratify and/or approve
the Human Resources Management Report.

Introduction of Newly Appointed Faculty and Staff

Oral Communications
Members of the audience may speak to non-agenda items
(three minute time limit per speaker)
TIME
55
3
December 6, 2010
B. ORAL REPORTS
TIME
1. Board Members’ Reports
6:08
2. Student Trustee’s Report
6:11
3. Superintendent’s Report
6:13
4. CCFT
6:15
Comments on issues of interest to the Cabrillo College
Federation of Teachers.
5. Faculty Senate
6:17
Comments on issues of interest to the Faculty Senate.
6. CCEU
6:19
Comments on issues of interest to the Cabrillo Classified
Employees Union.
C. ACTION ITEMS
1. Higher One Debit Card Replacement Fee
TIME
57
It is recommended that the Governing Board approve the $20 fee
to the card holders seeking the replacement of an activated
Higher One Debit Card.
2. Academic Staffing: Classroom Instruction Recommendation
59
It is recommended that the Governing Board authorize the District
to fill the academic positions as noted.
3. Academic Staffing: Non-classroom Instruction Recommendation
63
It is recommended that the Governing Board authorize the District
to fill the positions as noted.
4. Award of Contract: Troxell Communications – Building 300 Smart
Classroom Equipment
65
It is recommended that the Governing Board authorize the Vice
President of Business Services to award a contract to Troxell
Communications, Inc. for projection and smart box equipment for
the Building 300 renovation project.
5. Award of Contract: HON Company – Building 300 Classroom
Furniture
It is recommended that the Governing Board authorize the Vice
President of Business Services to award a contract to the HON
Company for classroom furniture for the Building 300 renovation
project.
6. Award of Bid: Health & Wellness Fitness Equipment
It is recommended that the Governing Board authorize the Vice
President of Business Services to award the bid to Club One, San
Francisco for providing fitness equipment for the new Health &
Wellness complex.
67
69
6:21
4
December 6, 2010
C. ACTION ITEM (continued)
7. Resolution 038-10: In Recognition of EDA Representative
Dianne Church’s Contributions to Cabrillo College
71
TIME
It is recommended that the Governing Board adopt Resolution
038-10 in recognition of Dianne Church’s contributions to the
Cabrillo College.
D. INFORMATION ITEMS
1. Student Success and Professional Development at Cabrillo
TIME
73
6:30
The Chancellor’s Office guidelines for the implementation of the
flexible calendar program, focusing on the kinds of acceptable
flex week activities and their formats are presented to the
Governing Board for information.
2. Review of Student Success Topics for Future Board Meetings
77
The Board will discuss possible topics for future Board meetings
addressing student success.
3. Quarterly Investment Report (9/10)
79
The Quarterly Investment Report for the quarter ending
September 30, 2010 is presented to the Governing Board for
information.
4. Facilities Master Plan Project Status
87
The Facilities Master Plan Project Status is presented to the
Governing Board for information.
5. Financial Reports
91
The Financial Reports are presented to the Governing Board for
information.
6. Budget Update: Recap of Board Study Session on November 15,
2010
113
It is anticipated that the District will present a recap of the
November 15, 2010 Board Study Session to the Governing
Board.
7. Cabrillo College Monthly Calendar
115
The Cabrillo College activities calendar for the month of
December is presented for Governing Board information.
8. Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board may discuss items to be
placed on the agenda for the future Board meetings.
C. ACTION ITEM
Board Organization Meeting
8. It is recommended that the Governing Board select officers and
representatives for 2011. It is also recommended that the
Governing Board adopt the proposed schedule of Governing
Board meetings and meeting locations for 2011.
TIME
117
7:00
5
December 6, 2010
CLOSED SESSION
ADJOURN
At the conclusion of the regular session of the Cabrillo College Governing Board, a
special meeting of the Cabrillo College Financing Corporation will convene.
ACTION ITEM
Public Meeting of the Cabrillo College Financing Corporation
PAGE
TIME
119
7:05
At this time, the regular meeting of the Governing Board will
adjourn, and the Board will reconvene as the Cabrillo College
Financing Corporation to conduct business.
For ADA related meeting accommodations, contact Dominique Hansen, Executive Assistant to the
President, at (831) 479-6306 at least 24 hours in advance of the meeting.
6
7
Minutes of Meeting
CABRILLO COLLEGE GOVERNING BOARD
November 1, 2010
REGULAR MEETING
The regular monthly meeting of the Cabrillo College Governing Board was held at
the Sesnon House, 6500 Soquel Drive, Aptos, California on Monday, November 1,
2010. Chair Gary Reece opened the meeting in Open Session at 5:01 pm. Roll was
taken; present were Chair Reece, Trustees Rebecca Garcia, Al Smith, Rachael
Spencer, Katy Stonebloom, Susan True, and Claudine Wildman. Chair Reece asked
for Public Comments on Closed Session items. There were no public comments.
Closed Session items were announced and the meeting was adjourned to Closed
Session at 5:02 pm. Closed Session was adjourned at 6:00 pm.
ROLL CALL
Chair Gary Reece called the Open Session to order at 6:07 pm. Other Board Trustees
present were Trustees Rebecca Garcia, Al Smith, Rachael Spencer, Katy
Stonebloom, Susan True, and Claudine Wildman. Also present were members of
the community, college faculty, staff and students.
REPORT OUT OF CLOSED SESSION
Chair Reece stated that there was nothing to report out of Closed Session.
PROCEDURAL ITEMS
It was moved and seconded (Wildman/True) to approve the consent agenda as
amended, including the minutes from the September 18, 2010 and October 4, 2010
meetings. It was noted that page 1, paragraph 1 on the September 18, 2010 minutes
should read “Chair Gary Reece opened the meeting in open session at 8:32 a.m.”
The motion maker and second agreed to the change.
CALL TO ORDER
ROLL CALL
REPORT OUT OF
CLOSED SESSION
APPROVAL OF
CONSENT AGENDA
AND MINUTES
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Allenser
AYES: Garcia, Reece, Smith, Spencer, Stonebloom, True, Wildman
NOES: None
ABSENT: None
ABSTAIN: Wildman on item A.5
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF
None
ORAL COMMUNICATIONS
Marilyn Garrett addressed the Board and distributed information regarding the
alleged health hazards of Wi-Fi and cell tower radiation.
SPECIAL PRESENTATION
Chair Gary Reece presented Trustee Wildman with a plaque recognizing Trustee
Wildman’s 14 years of service to Cabrillo College and said Trustee Wildman has
been an incredible addition to the Board who will be very hard to replace.
Trustee Wildman said her years of service could not have been more enjoyable or
satisfying. Trustee Wildman thanked the Board for their friendship.
1 of 6
INTRODUCTION OF
NEWLY APPOINTED
FACULTY AND STAFF
ORAL
COMMUNICATIONS
SPECIAL
PRESENTATION
8
Minutes of Meeting
November 1, 2010
ORAL REPORTS
Board Trustees’ Reports
Trustee Garcia reported on a recent 2020 Vision for Student Success meeting. While
at the meeting Trustee Garcia learned about an upcoming report identifying policies
and practices that need to be changed to increase student achievement. The
recommendations are much in line with what is being shared in the CLASS program.
ORAL REPORTS
BOARD TRUSTEE
REPORTS
Trustee Garcia also attended the ACCJC conference in Toronto. The primary
workshop was the summit on completion which representatives from the Gates
program attended. The focus of the summit was student success and there were many
recommendations made. Trustee Garcia was pleased to see Cabrillo is already doing
some of recommendations and proud to see that Cabrillo is making a name for itself
nationally.
Trustee Wildman invited Board members to an upcoming tour of Skyline College’s
Center for Workforce Development
Trustee Smith acknowledged Trustee Wildman and said he has always been very
proud to say he served with her and will miss her personally and professionally.
Student Trustee’s Report
Student Trustee Allenser reported on the Second Harvest Food Bank food drive and
the Student Senate’s Thanksgiving dinners scheduled for Monday, November 22 in
Watsonville and Tuesday, November 23 in Aptos. Representatives from the Student
Senate attended a leadership conference recently and this past weekend was the
Student Senate of California Community Colleges general assembly.
Student
Trustee Allenser noted that region four is considering withdrawing from the state
student Senate.
Superintendent’s Report
President King thanked Trustee Wildman for her leadership and said Trustee
Wildman always represented Cabrillo well.
STUDENT
TRUSTEE’S
REPORT
SUPERINTENDENT’S
REPORT
President King welcomed CCFT president Stephanie Stainback back from leave.
President King noted that Trustee Garcia is on the ACCJC national Board and is a
great ambassador for Cabrillo.
Finally President King acknowledged Chair Reece’s last meeting as chair and
thanked Chair Reece for his guidance.
CCFT
CCFT President Paul Harvell discussed faculty hiring. CCFT President Harvell is
concerned about the long term and the loss of tenured faculty. The college is using
adjuncts to fill gaps but tenured faculty are needed to work on SLOs and long term
program commitments. Faculty hiring is not keeping pace with student growth.
Faculty Senate
Faculty Senate President Steve Hodges passed out a handout showing the college’s
faculty and staff web page. The Senate is concerned that they are not included on the
web page and would like to work with IT to create a link from the faculty and staff
web page to the Senate web page.
2 of 6
CCFT
FACULTY SENATE
9
Minutes of Meeting
November 1, 2010
Senate President Hodges brought up faculty hiring and said there are many areas with
critical needs. The Senate is concerned about the proposed the $1.6 m cut to
instruction. The Senate has been holding ongoing meetings about the budget
situation and may present their own budget documents at a future Board meeting.
CCEU
CCEU President Stephanie Stainback discussed a number of issues including:
CCEU’s concern over the lack of a classified hiring prioritization process, creating a
Board goal to maintain positive and productive relationships with the union, and the
need to agree with the administration on expenditure numbers before discussing give
backs.
Chair Reece announced that the November 15 study session’s focus has changed
from professional development to the budget.
ACTION ITEMS
Adopt CCFT 2010-13 Negotiated Agreement Reopeners
It was recommended that the Governing Board adopt the CCFT 2010-13 negotiations
reopeners.
It was moved and seconded (True/Stonebloom) to adopt CCFT 2010-13 Negotiated
Agreement Reopeners.
The motion carried unanimously.
Adopt CCEU 2010-11 Negotiated Agreement Reopeners
It was recommended that the Governing Board adopt the CCEU 2010-11 Negotiated
Agreement Reopeners.
It was moved and seconded (Wildman/Spencer) to adopt the CCEU 2010-11
Negotiated Agreement Reopeners.
The motion carried unanimously.
Adopt District’s 2011-12 Initial Proposal to CCEU
It was recommended that the Governing Board adopt the District’s initial proposal
for negotiations with CCEU.
CCEU
ACTION ITEMS
ADOPT CCFT 2010-13
NEGOTIATED
AGREEMENT
REOPENERS
ADOPT CCEU 20-11
NEGOTIATED
AGREEMENT
REOPENERS
ADOPT DISTRICT’S
2011-12 INIATIAL
PROPOSAL TO CCEU
It was moved and seconded (Wildman/Spencer) to adopt the District’s initial proposal
for negotiations with CCEU.
The motion carried unanimously.
Award of Contract: DSA Inspection Services for Green Technology Center Project
It was recommended that the Governing Board authorize the Vice President,
Administrative Services to sign the contract with GBMI Inspections in the amount
of $156,000 for the Green Technology Center project.
It was moved and seconded (Garcia/True) to approve the contract for DSA
Inspection Services for the Green Technology Project.
The motion carried unanimously.
3 of 6
AWARD OF
CONTRACT: DSA
INSPECTION SER
VICES FOR GREEN
TECHNOLOGY
CENTER PROJECT
10
Minutes of Meeting
November 1, 2010
Board Policy Revisions: Office of Instruction, Second Reading
It was recommended that the Governing Board adopt the Board Policies as revised.
It was moved and seconded (Wildman/Stonebloom) to adopt the Board Policies as
revised.
The motion carried unanimously.
Resolution #32-10: Child Care Grant Agreements with California Department of
Education for Fiscal Year 2010/2011
It was recommended that the Governing Board accept the four grants totaling
$588,822 from the California Department of Education and authorize the Vice
President of Administrative Services to enter into Agreements CSPP-0596, CCTR0339, CFCC-0030, CRPM-0130, and CCAP-0119 with the California Department
of Education by approving Resolution #32-10.
BOARD POLICY
REVISIONS: OFFICE
OF INSTRUCTION,
SECOND READING
RESOLUTION #32-10:
CHILD CARE GRANT
AGREEMENTS WITH
CALIFORNIA
DEPARTMENT OF
EDUCTION FOR
FISCAL YEAR
2010/2011
It was moved and seconded (True/Spencer) to approve Resolution #32-10:
Student Trustee Advisory Vote: Allenser
AYES: Garcia, Reece, Smith, Spencer, Stonebloom, True, Wildman
NOES: None
ABSENT: None
ABSTAIN: None
INFORMATION ITEMS
2010-11 & 2011-12 Budget Planning
A Budget Update was provided for Governing Board information.
2010-11 & 2011-12
BUDGET PLANNING
Trustee Garcia asked about process commitment and the possibility of layoffs. VP
Lewis responded that the human resource department assists employees with their
interpretation of layoffs, help with COBRA, and obtaining other campus jobs if they
are available.
Financial Reports
The financial reports were presented for the information of the Governing Board.
Facilities Master Plan Project Status
The monthly status report regarding current Facilities Master Plan projects was
provided to the Governing Board for information.
FINANCIAL REPORTS
FACILITIES MASTER
PLAN PROJECT
STATUS
Cash Flow Update – First Quarter
A cash flow update for the first quarter of the fiscal year was presented to the CASH FLOW UPDATE –
FIRST QUARTER
Governing Board for information.
Cabrillo College 2010 Fall Census Report
CABRILLO COLLEGE
The Fall 2010 Census Report was presented to the Governing Board for
2010 FALL CENSUS
information.
REPORT
Trustee Garcia expressed concern over the number of part time students and asked
why it is more difficult for part time students to find success. Vice President BaileyFougnier responded that more financial aid or loans for students would help and Vice
President Kilmer said learning communities is attempting to get more students full
4 of 6
11
Minutes of Meeting
November 1, 2010
time.
Trustee Spencer added that Student Services is working on an orientation for parents
of 18 – 19 year old students, hoping to educate the parents about what being a student
means.
Trustee Wildman said Cabrillo has been working on support for students including
food stamps.
Trustee Wildman added it would be helpful if the narrative could have a footer
describing the circumstances that might have led to fluctuations in numbers.
Cabrillo College Climate Action Plan, 2010
The Climate Action Plan was presented to the Governing Board for information.
Interim IT Dean Craig Hayward thanked the Climate Initiative Task Force,
Institutional Research Specialist Judy Cassada, and Engineering Instructor Karen
Groppi for all their hard work on the plan.
.
Trustee Stonebloom also thanked the Climate Initiative Task Force for the
comprehensive nature of the plan.
Distance Education Annual Report
The Distance Education Annual Report was presented to the Governing Board for
information.
DISTANCE
EDUCATION ANNUAL
REPORT
Trustee Stonebloom noted the growth in attempted units for online classes and has
concerns about the attempt and the completion rates. Trustee Stonebloom would
like to learn more about the support needed for those students and how to provide
the support.
VP Kilmer stated the college is doing better than the statewide average and over the
last five years the college has increased its success and retention rate. The college
has made considerable gains in a short period of time.
2010-11 Governing Board Goals and Priorities
Governing Board goals for 2010-2011 were presented for information and
discussion.
2010-11 GOVERNING
BOARD GOALS AND
PRIORITIES
Trustee Garcia requested data on achievements gaps. Interim IT Dean Hayward
responded that he can provide some information in advance of the Board study
session.
Trustee True requested all available local data, by data point.
Information Technology Update
An update on college technology was provided for Governing Board information.
5 of 6
INFORMATION
TECHNOLOGY
UPDATE
12
Minutes of Meeting
November 1, 2010
Cabrillo College Monthly Calendar
The Cabrillo College activities calendar for the month of November were presented
for Governing Board information.
Trustee Wildman added that there is a Scotts Valley Advisory Committee Meeting
scheduled for November 4.
Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board discussed items to be placed on the agenda
for the future Board meetings.
The Board instructed President King to change the November 15 special study
session focus from student success and professional development to a budget study
session. The Board agreed to conduct the study session on student success and
professional development during the December Board meeting.
ADJOURNMENT
The open session of the Cabrillo College Governing Board was adjourned at 7:40 pm.
Respectfully submitted,
Secretary
6 of 6
CABRILLO COLLEGE
MONTHLY CALENDAR
AGENDA FOR NEXT
BOARD MEETING
ADJOURNMENT
13
Minutes of Meeting
CABRILLO COLLEGE GOVERNING BOARD
November 15, 2010
SPECIAL MEETING
The special meeting of the Cabrillo College Governing Board was
held at the Horticulture Center, 6500 Soquel Drive, Aptos, California
on Monday, November 15, 2010. Chair Gary Reece opened the
meeting in Open Session at 5:03 pm.
INFORMATION ITEMS
Vice President Lewis provided an overview of the following:
 Economic conditions
 Legislative Analyst Office (LAO) fiscal outlook
 Compliance challenges including faculty obligation numbers
(FON) and the 50 percent law
 Risks for Cabrillo in 2010-11 and 2011-12
 Multi-year planning
 2011-12 through 2013-14 Base Budget Planning Parameters
 Update on onetime funds
 Information on variances
 Impact of student success agenda on the budget
Questions and comments during the presentation included:
 Trustee Garcia requested a matrix that defines what is included
in the 50 percent law.
 Chair Reece reported that at a recent CLASS meeting
representatives from the chancellor’s office and the
Community College League of California indicated that the
state budget is worse than previously reported. There has been
some discussion about suspending or altering the 50 percent
law but in all likelihood the most that will happen is minor
tweaks to the law.
 Faculty Senate President Steve Hodges pointed out that the 50
percent law is supposed to be a guarantee that an institution
spends its money on instruction and fulfills its mission to
educate students.
 CCEU President Stainback asked for the number of classified
and management positions. CCEU would like the disparity in
salary savings between the classified and other groups (faculty
and management) addressed.
 Trustee True believes the structural deficit should be reduced
but has questions about the ending balance and carryforward
funds. Trustee True would also like to learn more about the
variance and unfilled positions..
 VP Lewis explained the process for filling and unfilling
positions. Positions cannot be taken out of the budget on a
CALL TO ORDER
INFORMATION ITEMS
14





temporary basis.
CCFT President Harvell said the campus is planning for
unfilled positions, which makes unfilled positions part of the
structural deficit.
Trustee Garcia stated that she is learning about a different
perspective and would like to understand more about that
perspective.
Trustee Spencer asked how fluid the projections are for
carryforward funds after 2011-12 and VP Lewis responded that
the budget situation is volatile and those projections should be
viewed as very fluid.
VP Bailey-Fougnier added that the campus has been holding
off on making purchase for too long, and things needs to be
replaced. Trustee Spencer added that the Board is very
concerned about the repercussions of deferred maintenance.
Trustee Stonebloom added that the Board would like to learn
more about what purchases have been delayed, what positions
are unfilled and the impacts on students.
Following the presentation there was a lengthy discussion between the
Board and meeting attendees.
Responding to a question from the audience about the removing the
unfilled positions from the budget, VP Kilmer said that many of the
unfilled positions still serve critical needs. The vacancies have
happened randomly, based on who resigned or retired, not because the
positions are unnecessary. Also, when the faculty obligation numbers
thaw the college is going to have to act quickly in terms of hires, and
if those positions are no longer available the college will have to
search for the funds.
Chair Reece asked if there is some middle ground. Asses what
positions are most important in the long term. CCEU President
Stainback said this is where not having the classified staff
prioritization process has hurt the college.
VP Lewis stated that salary savings is a one time savings, and does not
help the college eliminate the structural deficit.
CCFT President Harvell said CCFT is concerned about the long term
soundness of the budget, but is also concerned with faculty salaries.
CCEU President Stainback said CCEU is not unrealistic about the
financial challenges but CCEU has a philosophical difference about
what triggers the use of bridge funds. One time funds spend just as
well as permanent funds. At some point the college will receive
15
COLA and growth funds.
VP Lewis responded that the college does not have the cash to back up
the reserves.
Chair Reece asked everyone to keep in mind that the college is not as
nimble as a business. The college has contractual and human issues
about eliminating people. People need to be mindful of the lag time
that is involved in cutting expenses.
Trustee Garcia asked about the variance and how much cash it
provides. VP Lewis said the college needs a $9.5 million ending
balance to balance the deferrals. The margins, in terms of cash flow,
are very small. If the legislature cuts the deferrals it is a permanent
reduction of the budget.
Trustee True requested information on deferred expenses and
estimates going forwards, salary savings projections, and for CPC to
work together to reduce the structural deficit.
ADJOURNMENT
The open session of the Cabrillo College Governing Board was
adjourned at 7:30 pm.
Respectfully submitted,
Secretary
ADJOURNMENT
16
AGENDA ITEM BACKGROUND TO: GOVERNING BOARD DATE FROM: PRESIDENT December 6, 2010 SUBJECT: Register of Warrants REASON FOR BOARD CONSIDERATION ENCLOSURE(S) ITEM NUMBER
Page 1 of 19 A.2 ACTION BACKGROUND: The following warrants are submitted for Governing Board ratification:
REGISTER NO.
*
*
*
*
37
38
39
40
41
42
43
44
45
46
DATE
WARRANT NO.
10­20­10
10­20­10
10­21­10
10­27­10
10­28­10
11­03­10
11­04­10
11­04­10
11­09­10
11­09­10
84357­85932
85933­85969
85970­86115
86116­86504
86505­86687
01001­01245
01246­01395
01396­01399
01400­01486
01487­01600
TOTAL AMOUNT
2,017,941.50
213,256.70
886,531.53
811,671.49
935,352.29
313,050.00
358,848.67
2,530.41
181,961.60
389,159.58
$6,110,303.77 * NOTE: Student refund and financial­aid registers are available in the Business Office for review. RECOMMENDATION: It is recommended that the Governing Board ratify warrant numbers 84357–01600 for the amount of
$6,110,303.77.
Administrator Initiating Item: Roy Pirchio Victoria Lewis Academic and Professional Matter If yes, Faculty Senate Agreement Senate President Signature Yes þ No Yes No Final Disposition 18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
December 6, 2010
Ratification: Construction Change Orders
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 3
A.3
BACKGROUND:
In accordance with Board Policy 4155, the attached change orders over $25,000 and less than 10% of the
original contract value are submitted for Governing Board ratification.
Continued on page 2
FISCAL IMPACT:
$100,420.00
RECOMMENDATION:
It is recommended that the Governing Board ratify the construction change orders provided as an
attachment.
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
38
Ratification: Construction Change Orders: cont.
Project
Arts
Education
Classrooms
Contractor
C/O #
Building 300
$0.00 Total Change Order
Contractor
Tombleson
None this month
Change order
#
Allied Health
Allied Health
Page 2 of 3
Amount
Description
$0.00 Total Change Order
Building 300
Project
Description
None this month
Arts Education Classrooms
Project
Amount
Sub-Contractor
Change order
#
Amount
Description
None this month
$0.00 Total Change Order
Cabrillo Community College District, 6500 Soquel Drive, Aptos, CA 95003
http://www.cabrillo.edu
39
Ratification: Construction Change Orders: cont.
These items were previously removed from the scope of the project. The District has received a generous donation
of $100,000.00 for construction of the Watsonville Green Technology Project allowing these items to be added
back into the project
Watsonville
Project
Reason
Proposed Change
Amount
Description
order #
Value Engineering
Value Engineering
Value Engineering
PCO #021
PCO #022
PCO #023
Value Engineering
Value Engineering
Value Engineering
PCO #024
PCO #025
Watsonville
Total Of All
PCO #015
Cast-In-Place Concrete Seating: Remove seating and replacing with
typical straight decorative metal fence between buildings
4,500
Trellis: Add trellis
34,195
25,000
Free Standing Trellis Fence: Add free standing trellis fence
Cement Plaster Finish Coat: Change Bionice Technology finish coat
by Sto Corporation to a standard painted portland cement finish
4,125
coat.
Palm Tree: Relocate palm tree
5,600
Light Fixtures: Add LED Change light fixture types
27,000
100,420 Total Change Order
100,420
Note: These change orders are reflected in the results of the Facilities Master Plan monthly update under
separate cover.
Page 3 of 3
Cabrillo Community College District, 6500 Soquel Drive, Aptos, CA 95003
http://www.cabrillo.edu
40
41
AGENDA ITEM BACKGROUND TO: GOVERNING BOARD DATE FROM: PRESIDENT December 6, 2010 SUBJECT: Quarterly Financial Status Report CCFS 311Q REASON FOR BOARD CONSIDERATION ENCLOSURE(S) ITEM NUMBER ACTION Page 1 of 5 A.4
BACKGROUND: AB2910, Chapter 1486, Statutes of 1986, requires California Community College Districts to report quarterly on their financial condition. The process is as follows: After the end of each quarter, each District will prepare the quarterly report form, CCFS 311Q. The District chief executive officer and chief business officer certify the accuracy of the data and present the report to the Governing Board. The District Governing Board is to review the report at a regularly scheduled meeting and enter it into the minutes of the meeting. District staff submits the report to the Chancellor’s Office 45 calendar days following the end of the quarter. The financial status of the District, as of the first quarter of the fiscal year, is according to budget expectations. FISCAL IMPACT: None RECOMMENDATION: It is recommended that the Governing Board accept the report, CCFS 311Q Quarterly Financial Status Report, and order its inclusion on the official minutes of the College.
Administrator Initiating Item: Graciano Mendoza Victoria Lewis Academic and Professional Matter If yes, Faculty Senate Agreement Senate President Signature ¨ Yes þ No ¨ Yes ¨ No Final Disposition 42
43
44
45
46
47
AGENDA ITEM BACKGROUND TO: GOVERNING BOARD DATE FROM: PRESIDENT December 6, 2010 SUBJECT: Budget Transfers by Resolution REASON FOR BOARD CONSIDERATION ENCLOSURE(S) ITEM NUMBER
ACTION Page 1 of 4 A.5 BACKGROUND: The following resolutions are submitted for Governing Board approval: Resolution Number 035-10 General Fund transfers between expenditure classifications Resolution Number 036-10 General Fund transfers from reserves Resolution Number 037-10 General Fund augmentations: CEED/Corp Training, CEED/Nursing Enrollment Grant, CEED/RN Enrollment Growth, Faculty and Staff Diversity, HAWK/Allied Health, MESA, NAS/Lumina Grant, VAPA FISCAL IMPACT: A budget augmentation of expenditures in the General Fund in the amount of $447,639.00. RECOMMENDATION: It is recommended that the Governing Board approve Resolution Numbers 035­10 through 037-10 for Budget Transfers 18664 through 18864.
Administrator Initiating Item: Graciano Mendoza Victoria Lewis Academic and Professional Matter If yes, Faculty Senate Agreement Senate President Signature Yes þ No Yes No Final Disposition 48
49
50
51
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: President
December 6, 2010
SUBJECT:
Recommendation for Appointment to the Cabrillo College
Foundation Board of Directors
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
A.6
Background:
Membership on the Cabrillo College Foundation Board of Directors has traditionally included three
members of the Cabrillo College Board of Trustees. Currently, Cabrillo Trustees Rachael Spencer
and Al Smith serve as members of the Foundation Board. On June 30, 2008, Gary Reece
completed his second regular three-year term and is not eligible for reappointment. The Cabrillo
College Foundation Board is recommending Susan True to serve on the Cabrillo College
Foundation Board beginning 2010-11.
Fiscal Impact:
None.
Recommendation:
It is recommended by the Cabrillo College Foundation Board that the Cabrillo College Governing
Board appoint Susan True to serve on the Cabrillo College Foundation Board beginning 2010-11.
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
52
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 6, 2010
SUBJECT:
Cabrillo Extension Class Approval
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
ACTION
Page 1 of 1
A.7
BACKGROUND:
The following new Cabrillo Extension fee-supported classes are proposed for the spring 2011
program. Classes have been reviewed and endorsed by members of the appropriate Cabrillo
Division.
From Bean to Bar: Making Chocolate
Finding Employment Overseas
Disc Golf for Fitness
Write Your Best Screenplay
Italian Art History
FISCAL IMPACT:
Extension classes are fee-supported.
RECOMMENDATION:
It is recommended that the Governing Board approve the Extension classes as proposed for spring
2011, and authorize these classes to be repeated as frequently as public interest warrants, in
accordance with Board Policies 7000-7080.
Administrator Initiating Item:
Rock Pfotenhauer, Dean, CEED
Renée M. Kilmer, VP Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
54
55
AGENDA ITEM BACKGROUND
TO:
GOVERNING BOARD
FROM:
PRESIDENT
DATE
December 6, 2010
SUBJECT:
Human Resources Management Report
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
ACTION
Page 1 of 2
A.8
BACKGROUND:
Requesting ratification and/or approval of the following employment transactions:
FISCAL IMPACT: Within budgeted FTE’s.
RECOMMENDATION: It is recommended that the Governing Board ratify and/or approve the
transactions as described on the attached page.
Administrator Initiating Item:
Loree McCawley/Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
56
Name
Department/Division
Position
Effective Date
Action
LaCHANCE, Catherine
Fast Track to Work/CEED
# Interim FTTW Program
Manager
12/01/10-06/30/11
Temporary Appointment
# Categorically funded
Note: Appointments are subject to successful completion of all employment regulatory compliance requirements
December 2010
Page 2 of 2
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 6, 2010
SUBJECT:
Higher One Debit Card Replacement Fee
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 1
C.1
BACKGROUND:
In May 2010, Cabrillo College partnered with Higher One to facilitate the payment process to students who
are recipients of financial aid/refunds from the College. Higher One will administer the payment to students
via the issuance of debit cards. Once the debit card has been activated by the card holder, a $20 replacement
fee will be assessed by Higher One for lost or stolen cards.
FISCAL IMPACT:
If enacted, the proposed fee would be assessed to the card holder resulting in no additional cost to Cabrillo
College.
RECOMMENDATION:
It is recommended that the Governing Board approve the $20 fee to the card holders seeking the replacement
of an activated Higher One Debit Card.
Administrator Initiating Item:
Graciano Mendoza
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
58
59
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 6, 2010
SUBJECT:
Academic Staffing: Classroom Instruction Recommendation
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
Page 1 of 3
ITEM NUMBER
C.2
BACKGROUND:
The vitality of the college is dependent upon its instructional program. The quality of the college’s
instructional program is contingent upon the availability of highly competent and visionary contract faculty
who are adept at curriculum development and instructional delivery. In addition, the unavailability of
adjunct faculty in some disciplines necessitates filling several positions. Finally, the college is bound by
regulation to meet the Faculty Obligation Number established by the Board of Governors.
The Fall 2010 positions were proposed and reviewed in accordance with the established academic hiring
prioritization process. The numerical rating is based on FTE taught by adjunct faculty, growth in WSCH,
percentage of fill at census, change in WSCH per FTE, unavailability of adjunct faculty, loss of contract in
current year, student to teacher ratio, and retirements of contract faculty. The numerical process yielded the
following ranking:
1
2
3
4
5
6
Division
HASS
NAS
HAWK
NAS
HAWK
HAWK
Department
Geography/Meteorology
Mathematics Instructor (1 of 2)
Medical Assistant Instructor
Mathematics Instructor (2 of 2)
Nursing Instructor
Kinesiology Instructor
FISCAL IMPACT:
Within budget parameters.
Administrator Initiating Item:
Renée M. Kilmer, VP Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
60
RECOMMENDATION:
After the numerical rating is completed and distributed, the process calls for the Faculty Senate and the
Instructional Administrators to hold a joint meeting during which department representatives present oral
statements in support of positions. Members of the Faculty Senate ranked the positions in the following
order:
1.
2.
3.
4.
5.
6.
Geography/Meteorology
Math (1 of 2)
Medical Assistant
Nursing
Kinesiology
Math (2 of 2)
The instructional administrators conducted a final review and discussion, after which they ranked the
positions in the following order:
1.
2.
3.
4.
5.
6.
Geography/Meteorology
Math (1 of 2)
Medical Assistant
Kinesiology
Math (2 of 2)
Nursing
After consideration of the enrollment, growth, and efficiency data for each of the positions; review of the
full-time/part-time faculty ratio by department, the College Master Plan, the Program Plans; consultation
with the deans and the faculty senate and their respective rankings; and with consideration of current
budgetary concerns of the Chancellor’s Office; and with the approval and authority of the College President,
the final priority ranking of the positions is presented to the Governing Board below along with the rationale
to support the ranking of the 2 positions recommended for funding.
1.
2.
3.
4.
5.
6.
Geography/Meteorology
Math (1 of 2)
Medical Assistant
Math (2 of 2)
Nursing
Kinesiology
It is recommended that the Governing Board authorize the college to fill 2 academic positions from this list.
The need for each of these positions has been demonstrated, and, in fact, without the positions the programs
will be in jeopardy or unable to meet student need in the most effective way. As we all know, the most
precious resource of a college is its contract faculty. The final ranking is as follows:
1.
Geography/Meteorology
The geography/meteorology program has long functioned with a single full-time faculty
member. With his retirement in 2009, the Division replaced him with adjunct faculty,
who taught at capacity for a year. For the 2010-11 academic year, we hired a one-year
temporary contract. This program typically serves over 700 students per year and the fill
rate is among the highest on campus at over 95%. A program of this size needs a faculty
member who can maintain the quality of curriculum through curriculum development and
instructional planning.
2
61
2.
Math (1 of 2)
The math department continues to be one of the largest departments on campus, serving
the most students both at the developmental/basic skills level and the transfer level. Over
3000 students typically enroll in math classes each semester and the fill rate in math
classes is among the highest on campus at over 95%. The department must rely heavily
on adjunct faculty to offer sufficient sections of classes each semester, and the pool of
prospective adjunct is very small. The impending retirement of one long-time faculty at
the end of this year and the retirement of three more fulltime faculty in the past couple of
years has necessitated this replacement position in order to sustain the quality of teaching
in the discipline.
3
62
63
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 6, 2010
SUBJECT:
Academic Staffing: Non-classroom Instruction Recommendation
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
C.3
Background:
Academic specialists are faculty whose primary responsibilities lie outside the classroom. As such, when
retirements occur, they do not go through the academic prioritization process, which uses metrics designed to
compare enrollment statistics. Instead, academic specialist positions are reviewed on a case-by-case basis.
There are two replacement academic specialist positions that are recommended:
Articulation & Honors: At the end of spring 2010, the long-time articulation officer retired and she has been
replaced this year with an adjunct faculty member. Articulation is a critical function of the college and
necessitates a replacement. At the end of 2011, the honors program coordinator will also retire. Cabrillo’s
honors program, which has proven very successful and grown rapidly, has recently been accepted into the
UCLA TAP honors program. The UCLA Tap program also requires that someone be appointed to coordinate
the honors program. The honors program coordinator and articulation officer have worked closely since we
initiated the honors program, so it is recommended that we fill one tenure-track academic specialist as a
combined articulation officer and honors coordinator. This position will be funded from the General Fund.
Tech Prep: The Tech Prep coordinator retired two years ago and since that time, we have backfilled her
workload. Tech Prep is a special program through which we coordinate with the high schools and articulate
high school CTE curriculum. This position is critical in order to continue providing smooth pathways for
high school CTE students to the college. It is recommended that we fill one categorically-funded academic
specialist position for the Tech Prep program. This position will be funded by federal funds and will be
subject to Ed Code Section 87470.
Fiscal Impact:
Within budget parameters.
Recommendation:
It is recommended that the Governing Board authorize the District to fill the positions as noted above.
Administrator Initiating Item:
Renée M. Kilmer, VP Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
64
65
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
December 6, 2010
FROM: PRESIDENT
SUBJECT:
Award of Contract: Troxell Communications – Building 300
Smart Classroom Equipment
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 1
C.4
BACKGROUND:
As referenced in the Facilities Master Plan update building 300 is currently being renovated, and
will be completed in time to hold classes (BELA and HASS) in the building February 2011. The
building is 12,523 square feet and will consist of 10 general purpose classrooms and 2 larger
meeting/class rooms. Each of the 12 rooms is being equipped with smart classroom technology.
Staff recommends that the governing board approve awarding a contract to Troxell
Communications in the amount of $98,220.98 to provide and install the projection and smart box
equipment in the 12 rooms. The District will piggy-back off of the PEPPM 2008 Technology bid
- California #520866, amended November 19, 2009 awarded by Kern County superintendent of
Schools.
FISCAL IMPACT:
$98,220.98 from Measure D and State funds for the Building 300 project.
RECOMMENDATION:
It is recommended that the Governing Board authorize the Vice President of Business Services to
award a contract to Troxell Communications, Inc. for projection and smart box equipment for the
Building 300 renovation project.
Administrator Initiating Item:
Doug Deaver
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
66
67
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
December 6, 2010
FROM: PRESIDENT
SUBJECT:
Award of Contract: HON Company – Building 300
Classroom Furniture
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
Page 1 of 1
ITEM NUMBER
C.5
BACKGROUND:
As referenced in the Facilities Master Plan update building 300 is currently being renovated, and
will be completed in time to hold classes (BELA and HASS) in the building February 2011. The
building is 12,523 square feet and will consist of 10 general purpose classrooms and 2 larger
meeting/class rooms. Staff recommends that the governing board approve awarding a contract to
the Hon Company in the amount of $117,155.81 to provide and install the classroom furniture in
the 12 rooms. The District will piggy-back off of the TCPN (originally named the Texas
Cooperative Purchasing Network) contract R4892.
FISCAL IMPACT:
$117,155.81 from Measure D and State funds for the Building 300 project.
RECOMMENDATION:
It is recommended that the Governing Board authorize the Vice President of Business Services to
award a contract to the HON Company for classroom furniture for the Building 300 renovation
project.
Administrator Initiating Item:
Doug Deaver
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
68
69
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
December 6, 2010
FROM: PRESIDENT
SUBJECT:
Award of Bid: Health & Wellness Fitness Equipment
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 1
C.6
BACKGROUND:
The Health & Wellness Project contains a 7,800 square foot wellness center which is scheduled
for classes spring semester 2011. The District issued a formal bid for equipment for the new
center to include items such as treadmills, arc trainers, exercise bicycles, elliptical trainers, weight
training equipment, etc. The District received two bids for the equipment, one from Club One
and one from Cybex. Cybex bid on the majority, but not all, of the equipment; however, Club
One did bid all items and was low on all items. Staff recommends that the Governing Board
authorize the award of bid to Club One in the amount of $471,369 to procure this equipment. The
contract amount is within the budget established by the division for this program.
FISCAL IMPACT:
$471,369 from State funds for Allied Health Equipment.
RECOMMENDATION:
It is recommended that the Governing Board authorize the Vice President of Business Services to
award the bid to Club One, San Francisco for providing fitness equipment for the new Health &
Wellness complex.
Administrator Initiating Item:
Doug Deaver
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
70
71
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 6, 2010
SUBJECT:
Resolution 038-10: In Recognition of Dianne Church’s
Contributions to Cabrillo College
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 2
C.7
Background:
This Board item and Resolution 038-10 is in support of Economic Development Representative for
Northern California Dianne Church, who is retiring December 31.
Fiscal Impact:
None.
Recommendation:
It is recommended that the Governing Board adopt Resolution 038-10 in recognition of Dianne
Church’s contributions to the Cabrillo College.
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
72
CABRILLO COMMUNITY COLLEGE DISTRICT
GOVERNING BOARD
RESOLUTION 038-10
On the motion of Trustee
Duly seconded by Trustee
The following Resolution is adopted:
RESOLUTION IN RECOGNITATION OF DIANE CHURCH’S
CONTRIBUTIONS TO CABRILLO COLLEGE
WHEREAS, Dianne Church has been the U. S. Department of Commerce Economic Development
Administration's Representative for our region for over 14 years; and
WHEREAS, Dianne Church has been an advocate for investments in education as en effective
economic development strategy, and
WHEREAS, Dianne Church was instrumental in assisting Cabrillo College in obtaining federal grants
to support development of the Watsonville Center; and
WHEREAS, Dianne Church was instrumental in assisting Cabrillo College to obtain a federal grant to
support the development of the Green Technology Center, and an unprecedented second grant to
enable the Center to be built to the LEED Platinum standard; and
WHEREAS, the Watsonville Center and the Green Technology Center will enable the college to
provide education and career preparation that will provide pathways to greater prosperity for
thousands of students and provide local and regional employers with a well-prepared workforce:
THEREFORE, let it be resolved that the Board of Trustees of the Cabrillo Community College District
hereby recognizes and extends its appreciation to Dianne Church for her visionary understanding of
the college’s role in economic development and her highly effective support for the development of
Cabrillo College facilities.
PASSED AND ADOPTED by the Board of Trustees of the Cabrillo Community College District,
County of Santa Cruz, State of California, on this 6st day of December 2010, by the following vote:
AYES:
NAYS:
ABSTAIN:
ABSENT:
ATTEST:
Chairperson of the Board
Secretary to the Board
73
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
December 6, 2010
Student Success: Professional Development
REASON FOR BOARD CONSIDERATION
INFORMATION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 3
D.1
Background:
Professional Development of faculty and staff is one important aspect of the student success initiative.
Cabrillo has a robust faculty and staff development program housed in the Teaching and Learning Center
(TLC), with a coordinator of staff development who plans and organizes on campus staff development
activities. These include two flex weeks each year, held at the beginning of each primary semester; many
scheduled or drop in individual and small group trainings in the TLC throughout the year; and additional oncampus workshops. The staff development coordinator chairs the Staff Development Committee, a shared
governance committee with 13 members, including faculty, classified staff, a confidential and managers.
This committee assists in the development of the flex week calendars and oversees the distribution of staff
development funds for conference attendance or guest speakers.
All colleges are required to certify their flex activities. Failure to obtain approval for the Flexible Calendar
Program by July 1 may impact apportionment colleges receive for that fiscal year. The Flexible Calendar
Program provides in-lieu-of regular instruction time for faculty and staff to participate in development
activities that are related to faculty, staff, student, and instructional improvement. Cabrillo monitors all
faculty attendance at flex week activities and other workshops, conferences and trainings that they undertake
as part of their professional development.
Attached is a truncated version of the Chancellor’s Office guidelines for the implementation of the flexible
calendar program, focusing on the kinds of acceptable flex week activities and their formats.
(continued)
Administrator Initiating Item:
Renée M. Kilmer, VP Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
74
FLEXIBLE CALENDAR PROGRAM ACTIVITIES:
A. ACTIVITY FORMATS
The time allowed for faculty to obtain flexible calendar credit is limited to those activities designed to improve
a college's staff, student, and instructional program (Title 5, section 55724 (a) (4)). Professional development
activities intended for instructional improvement can be delivered in many formats including:
a. in-service training
b. workshops
c. conferences
d. seminars
e. individual or small group planned projects
f. institutionally planned activities
B. KINDS OF ACTIVITIES
The following list of development and instructional improvement activities are intended as a guide and not
intended to be limited to these activities. It should be noted that some activities can address more than one
category.
1. STAFF IMPROVEMENT
a. Developing new programs (e.g., a workshop on designing curriculum/ programs)
b. Faculty and counselor meetings to address areas of concern (e.g., academic advising, prerequisites,
referring students for services)
c. Faculty and staff (e.g., tutors, lab assistants) meetings to improve learning resource support services to
students
d. Workshops on how to mentor students or how to mentor faculty
e. Orientation/education (e.g., new faculty; role of the academic senates; training students, staff, and
faculty to serve on committees; changing role of technology in education)
f. Student, faculty, and staff diversity (e.g., sexual harassment workshops, affirmative action conferences,
cultural diversity seminars, multicultural activities)
g. Meetings designed to improve a cohesive working relationship among members of the group (e.g.,
departments, divisions, committees, mixture of college constituencies)
h. Workshops on how to write grants
i. Workshops or individually designed activities to improve or enhance a person's skills or knowledge in
his/her own discipline
j. Wellness activities that assist individuals to be physically and mentally better able to perform their jobs
(e.g., humor in the workplace, stress reduction, self-defense, nutrition, exercise, weight reduction)
k. Learning a second language to better communicate with the diverse student population
l. Disaster preparedness (e.g., district procedures, first aid, review of facilities to determine areas of need)
m. Improving or learning how to deal with computers and technology
2. STUDENT IMPROVEMENT
a.
b.
c.
d.
Teaching a class in shortened format during a flex period
Developing a new program to meet changing student needs
Faculty and staff (e.g., tutors, lab assistants) meetings to improve services to students
Review of learning resource materials to eliminate out-dated items and make recommendations for
additions
e. Creating self-study modules and/or computer-assisted instruction
f. Student advising (e.g., academic advising of students by faculty)
2
75
g. Mentoring of students
h. Faculty participation in student orientation programs
i. Matriculation services (e.g., special orientation for ESL students, workshops in specific disciplines for
students with undecided majors)
j. Meetings (department/division/college-wide) specifically to discuss strategies for improving service to
students
k. Institutional research focused on meeting the needs of the students (e.g., job market surveys, transfer
ratios, ethnicity data on students, gender equity, campus climate)
l. Writing grants aimed to improve services to students
m. Articulation to improve transfer processes
n. Outreach for special projects (e.g., Math, Engineering, and Science Achievement [MESA] program)
o. Conducting special workshops for students (e.g., understanding the college schedule, transfer
requirements, setting academic goals)
3. INSTRUCTIONAL IMPROVEMENT
a. Attending workshops on teaching methods or techniques (e.g., classroom-based research training;
Instructional Skills Workshops (ISW); local, regional, national Great Teachers Seminars)
b. Development or revision of programs, course curriculum, learning resources and evaluation.
c. Developing a new course
d. Modifying an existing course to comply with changing institutional or discipline requirements (e.g.,
changing theories in a discipline, articulation with transfer institutions, critical thinking, multiculturalism,
writing across the curriculum)
e. Significant modification of a course to address the learning needs of diverse students (e.g., creating selfpaced learning modules)
f. Developing student readiness programs specific to course disciplines
g. Faculty and counselor meetings to address areas of curriculum
h. Review of learning resource materials to eliminate outdated items and recommend additions
i. Creating self-study modules and computer-assisted instruction modules
j. Student, faculty, and staff diversity (e.g., sexual harassment workshops, affirmative action conferences,
cultural diversity seminars, multicultural activities)
k. Departmental or division meetings to discuss overall curriculum and program review
l. Institutional research (e.g., job skill requirements, research on transfer ratios, ethnicity data on students and
staff. gender equity, campus climate)
m. Grant writing to secure funds for improvement of instruction
3
76
77
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 6, 2010
SUBJECT:
Review of Student Success Topics for Future Board Meetings
REASON FOR BOARD CONSIDERATION
INFORMATION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
D.2
Background:
The Board will discuss possible topics for future Board meetings addressing student success.
Administrator Initiating Item:
Brian King, President
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
78
79
AGENDA ITEM BACKGROUND TO: GOVERNING BOARD DATE FROM: PRESIDENT December 6, 2010 SUBJECT: Quarterly Investment Report REASON FOR BOARD CONSIDERATION INFORMATION ENCLOSURE(S) ITEM NUMBER
Page 1 of 7 D.3 BACKGROUND: The Quarterly Investment Report for the quarter ending September 30, 2010 is now presented to the Governing Board. The majority of Cabrillo’s cash is deposited with the Santa Cruz County Treasurer’s Office. A statement of the Treasurer’s portfolio is attached. The financial institution acting as trustee for the proceeds of Certificates of Participation bonds is the US Bank. A summary of Cabrillo’s holdings there is attached. Statements from two term-share (certificate) accounts purchased with Bay Federal Credit Union by the Associated Students of Cabrillo (ASC) College fund are summarized and attached. A report of the ASC savings account is also included.
Administrator Initiating Item: Roy Pirchio Victoria Lewis Academic and Professional Matter If yes, Faculty Senate Agreement Senate President Signature ¨ Yes þ No ¨ Yes ¨ No Final Disposition 80
81
82
83
84
85
86
87
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
December 6, 2010
FROM: PRESIDENT
SUBJECT:
Facilities Master Plan Project Status
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
INFORMATION
Page 1 of 3
D.4
BACKGROUND:
Major Projects under Construction
Financial Overview for
Major Projects
AEC
Current Budget
Total Paid to Date
(thru 10/31/10)
Encumbered
(thru 10/31/10)
Changes Under Review-including change orders
not encumbered
Anticipated Future
Expenses
Subtotal Committed
Construction
(Over)/Under Budget
Financial Overview for
Major Equipment
Projects
Current Budget
Total Paid to Date
(thru 10/31/10)
Encumbered
(thru 10/31/10)
Changes Under Review-including change orders
not encumbered
Anticipated Future
Expenses
Subtotal Committed
Construction
(Over)/Under Budget
Allied Health
Classrooms
SAC
Building 300
Watsonville
Renovation Green Tech Center
$78,929,841
$29,136,797
$28,104,996
$3,217,033
$10,940,000
77,772,518
29,041,812
24,950,095
1,494,523
3,723,118
472,769
34,513
482,224
649,275
185,374
587,184
60,472
454,100
98,764
6080406
22,537
78,855,008
0
29,136,797
25,886,419
152,000
2,394,562
608,041
10,596,938
74,833
0
2,218,577
822,471
343,062
AEC
Equipment
SAC
Equipment
Note#1
Allied Health
Equipment
Building 300
Equipment
1,862,000
$2,271,000
$263,873
$2,394,977
2,257,344
263,873
1,039,289
1,581
0
71,113
0
0
0
0
0
0
2,257,344
0
263,873
1,284,575
2,394,977
1,860,419
1,862,000
13,656
0
0
0
Note #1 Regarding Bldg 300 reconstruction, due to the favorable bid opening, $1,006,000 in State funds was reverted.
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
88
Major Projects under Construction
Arts Education Classrooms Project
Buildings 4 (Theater) and 5 (Music) continue to be in the closeout and punch list process. In addition to
these activities staff is working to resolve acoustic concerns in 2-D and 3-D Art and the Music Building
and water leaks in the Theater and Music buildings. Thirteen of the nineteen contractors have either been
closed out or will be closed shortly. Mediation with the remaining contractors, architect, and construction
manager is scheduled for December 6.
Health and Wellness Project
The Allied Health project consists of two buildings totaling 57,000 square feet, and is the new home for
programs such as Nursing, Radiology Technology, Medical Assisting, Dental Hygiene, Health and
Wellness, and the Stroke Center. RMW is the architect and Soltek Pacific is the contractor.
Construction began in May 2008 and the buildings are 100% complete. Staff is in the process of closing
out the project. All remaining issues have been resolved with the contractor. Anticipated future changes
are an estimate of potential additional work, not part of initial bid. A formal request for release of the
state equipment funds was submitted to the Chancellor’s Office the week of October 11, 2010. This
request could not be submitted until a final state budget was approved. The District received approval
for the equipment funds and has started to place orders and bid large equipment purchases.
Building 300 Renovation
On February 1, 2010 the Governing Board approved awarding a bid in the amount of $1,560,136 to
Tombleson Construction of Salinas for the renovation of the 300 building. The project will
remodel/reconstruct 12,523 assignable square feet of space to provide needed instructional space for ten
general purpose classrooms, two large meeting/class rooms and eight BELA division offices. The
construction began in spring 2010 and is 68% complete. Scheduled substantial completion is still on
target for November 2010. Release request for state equipment funds was submitted to the Chancellor’s
Office the week of October 4, 2010. Approval of the list was received on October 14, 2010. Staff will
be placing orders for long lead time items to prepare the space for classes starting in the building in the
spring semester 2011.
Watsonville Green Technology Center
The District and the City of Watsonville closed escrow on the purchase of the Watsonville Library on
July 15, 2008. Since then, the college has demolished the building in order to construct a 14,000 square
foot Industrial Training Education Center (ITEC). The District received a grant for $2.5 million from
Economic Development Agency for the project, and the grant was augmented by $865,000 this past
summer to help fund an upgrade to a Platinum Level LEED certified “green” building. The project
name has been changed to the Green Technology Center to reflect the new focus. The Division of State
Architect (DSA) approved the plans in June of 2010 and EDA approved the plans and specifications in
July. The project went to bid in August 2010. In October, the Board approved Dilbeck and Sons as well
as an augmentation to the budget of $517,000, which will appear in December’s Facilities Master Plan
Project Status report. Dilbeck and Sons were issued a notice to proceed and construction has begun. A
deductive change order for the value engineering items discussed at the October Board meeting was
approved at the November Board Meeting. The District has received a generous donation on
$100,000.00 for construction which allows us to add back some of the items that were value engineered
out.
2 of 3
89
Awards of Informal Bids under the Uniform Construction Cost Accounting System (UCC):
At the September 2005 Governing Board meeting, the Uniform Public Construction Cost Accounting
System was adopted to enable the District to increase the formal bid limits from $15,000 to $125,000.
By adopting the Uniform Public Construction Cost Accounting System, the Board authorized the
President or his/her designee to enter into agreements with low bidders using the informal bidding
process with the provision that the successful awards would be presented to the Board as an information
item. This system enables the District to 1) informally bid projects under $125,000 to pre-qualified
contractors, 2) more efficiently and effectively manage small to medium sized projects, and 3) contract
with local contractors who are deemed “qualified” bidders.
No bids were awarded in November.
3 of 3
90
91
AGENDA ITEM BACKGROUND TO: GOVERNING BOARD DATE FROM: PRESIDENT December 6, 2010 SUBJECT: ENCLOSURE(S) Financial Reports REASON FOR BOARD CONSIDERATION ITEM NUMBER
Page 1 of 22 D.5 INFORMATION BACKGROUND: The following financial reports are presented for the information of the Governing Board: Report Period Ending Trial Balance 10/31/10 Page 2 Year-to-Date Budget Reports 10/31/10 General Fund Child Development Fund Building Fund Revenue Bond 1998 Construction Fund Revenue Bond 2004 (Series A) Construction Fund Revenue Bond 2004 (Series B) Construction Fund Debt Service Fund Retiree Benefit Fund 3-4 5-6 7 8 9 10 11 12 Clearing and Revolving 10/31/10 13 Bookstore 10/31/10 14-15 Cafeteria 10/31/10 16-17 Associated Students 10/31/10 18 Scholarships/Loans 10/31/10 19 Student Center Fee 10/31/10 20 Student Representation Fee 10/31/10 21 Trust and Agency 10/31/10 22
Administrator Initiating Item: Roy Pirchio Victoria Lewis Academic and Professional Matter If yes, Faculty Senate Agreement Senate President Signature ÿ Yes x No ÿ Yes ÿ No Final Disposition 92
93
94
95
96
97
98
99
100
101
102
103
104
105
106
107
108
109
110
111
112
113
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 6, 2010
SUBJECT:
Budget Update: Recap of Board Study Session on November 15, 2010
REASON FOR BOARD CONSIDERATION
INFORMATION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
D.6
BACKGROUND:
It is anticipated that the District will present a Recap of the November 15, 2010 Board Study
Session to the Board at the December 6, 2010 meeting.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
114
115
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 6, 2010
SUBJECT:
Cabrillo College Monthly Calendar
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 2
D.7
BACKGROUND:
The following calendar presents information about selected events and significant dates for the month of
December. Dates given are accurate as of November 19, 2010.
Administrator Initiating Item:
Kristin Fabos, Director of Marketing
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
116
December 2010
Marketing and Communications Department • 831/479-5744
Sunday
Monday
Tuesday
ONGOING:
Fragile Strength,
through Dec.10,
Cabrillo Gallery
5
Cabrillo Jazz Series:
Jazz Singers, 7:30
PM, Black Box
Theater
6
7
Governing Board
Symphonic Winds
Meeting, 5:00 PM,
Holiday Festival
Watsonville Campus of Bands, 7:30 PM,
Music Recital Hall
Winter Dance
Concert, 3:00 PM,
Crocker Theater
Wednesday
1
Thursday
2
Cabrillo Jazz Series:
Bookstore Staff &
Jazz Ensembles w/
Faculty Holiday
Party, 11:00- 4:00 PM Trombonist Dave
Eshelman, 7:30 PM,
Black Box Theater
Friday
3
Saturday
4
Winter Dance
Concert, 7:30 PM,
Crocker Theater
Winter Dance Concert,
7:30 PM, Crocker
Theater
Symphonic Chorus’
Feast of Xmas, 8:00
PM, Holy Cross
Church, SC
Additional Listings
Additional Listings
Cabrillo Jazz Series:
Jazz Combos, 7:30
PM, Music Recital
Hall
8
9
10
11
15
16
17
18
Cabrillo Orchestra
7:30 PM, Music
Recital Hall
Cabrillo Chamber/
Strings Ensemble,
7:30 PM, Music
Recital Hall
Cabrillo Insider Radio
Show. 5:00-6:00 PM,
KSCO 1080 AM
Additional Listings
Additional listings
12
Women’s Chorus
Songs of Winter,
3:00 PM, Music
Recital Hall
13
Final Exams
14
Final Exams
Westside Folk &
Gospel Choir,
8:00 PM, Music
Recital Hall
Final Exams
Cabrillo Piano
Ensemble, 7:00 PM,
Music Recital Hall
Theatre Arts Actors’
Showcase, 7:00 PM,
Black Box Theater
19
Cabrillo Stage
presents Scrooge,
2:00 PM & 7:30 PM,
Crocker Theater
20
21
Cabrillo Stage
presents Scrooge,
7:30 PM, Crocker
Theater
22
Cabrillo Stage
presents Scrooge,
7:30 PM, Crocker
Theater
Final Exams
Final Exams
Cabrillo Stage’s
Staff Preview: Cabrillo Scrooge, 7:30 PM,
Stage’s Scrooge, 7:30 Crocker Theater
PM, Crocker Theater
Cantiamo’s Concert
Classical Guitar
For A Winter’s Eve,
Ensemble, 7:00 PM,
8:00 PM, Holy Cross
Music Recital Hall
Church, SC
23
Cabrillo Stage
presents Scrooge,
2:00 & 7:30 PM,
Crocker Theater
Men’s Basketball vs.
Foothill, 7:00 PM
26
27
28
Cabrillo Stage
presents Scrooge,
2:00 & 7:30 PM,
Crocker Theater
Holiday
Holiday
Cabrillo Stage
presents Scrooge,
7:30 PM, Crocker
Theater
29
30
Holiday
Holiday
Cabrillo Stage
presents Scrooge,
7:30 PM, Crocker
Theater
Women’s Basketball
vs. Skyline 5:30 PM
Additional Listings
Dec. 3
Symphonic Chorus’ Music For Feast of Xmas, 8:00 PM, Holy Cross Church, Santa Cruz
Dec. 4 & 5 Men’s Basketball Tournament, TBA
Dec. 4 Cabrillo Insider RadioShow. 5:00-6:00 PM, KSCO 1080 AM
Dec. 4
Latin Music Ensembles, 7:30 PM, Black Box Theater
Dec. 5
Symphonic Chorus’ Feast of Xmas, 4:00 PM, Holy Cross Church, SC
Dec. 5
Youth Strings/Chamber Ensemble, 3:00 PM, Music Recital Hall
Dec. 7
TA’s Improv Follies, 7:00 PM, Black Box Theater
24
Christmas Holiday
Cabrillo Stage
presents Scrooge,
2:00 PM, Crocker
Theater
31
Holiday
Cabrillo Stage
presents Scrooge,
7:30 PM, Crocker
Theater
Coming in Early January
Jan. 3
Campus re-opens
Semester Ends
Cantiamo’s Concert
For A Winter’s Eve,
8:00 PM, Holy Cross
Church, SC
Cabrillo Stage’s
Scrooge, 7:30 PM,
Crocker Theater
25
Christmas Day
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 6, 2010
SUBJECT:
Board Organization Meeting
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 2
C.8
BACKGROUND:
In December of each year the annual Organization Meeting is held, at which the Board elects
officers and representatives, and adopts a meeting schedule for the new calendar year. The
attached page lists current officers and Board representatives, as well as a proposed Governing
Board meeting schedule for 2011.
FISCAL IMPACT:
None.
RECOMMENDATION:
It is recommended that the Governing Board select officers and representatives for 2011. It is also
recommended that the Governing Board adopt the proposed schedule of Governing Board
meetings and meeting locations for 2011.
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
GOVERNING BOARD
ORGANIZATION MEETING
December 6, 2010
Officers
2010
Chair
Gary Reece
Vice Chair
Katy Stonebloom
Clerk
Alan Smith
Secretary
Brian King
2011
Representatives
EOPS Advisory
Rebecca Garcia
Transfer Center Advisory
Katy Stonebloom
2011 Board Meeting Dates
* January
February
March
April
May
** June
*
**
***
****
10
7
7
4
2
13
2nd Monday
1st Monday
1st Monday
1st Monday
1st Monday
2nd Monday
*** July
August
* September
October
**** November
December
11
1
12
3
7
5
2nd Monday
1st Monday
2nd Monday
1st Monday
1st Monday
1st Monday
Due to a holiday, this meeting is scheduled for the second Monday.
To provide more time for budget preparation, this meeting is scheduled for the second/third Monday.
This meeting is subject to cancellation if it is determined that no Board action is required.
If this date conflicts with College and Career Night, the agenda will be kept to a minimum to allow
both Board members and staff to attend the event. Regular speakers will be asked to waive their
presentations unless the need is urgent.
Closed Sessions begin at 5:00 pm unless otherwise noted.
Regular Sessions begin at either 5:30 pm or 6:00 pm, depending on the length of Closed Session
meetings, unless otherwise noted.
Regular meetings of the Governing Board will be held at the Sesnon House, with the exception of the
June meeting, which will be held at the Scotts Valley Center, and the August meeting, which will be held
at the Watsonville Center.
Page 2 of 2
AGENDA ITEM BACKGROUND TO: GOVERNING BOARD DATE FROM: PRESIDENT December 6, 2010 SUBJECT: Public Meeting of the Cabrillo College Financing Corporation REASON FOR BOARD CONSIDERATION ITEM NUMBER
ENCLOSURE(S) Page 1 of 1 ACTION
BACKGROUND: On January 12, 1998, the Cabrillo College District Board passed Resolution 006-98. This resolution authorized the formation of the Cabrillo College Financing Corporation for the purpose of selling Certificates of Participation (COPS). It is stated in the Bylaws of the Financing Corporation that periodic public meetings shall be conducted. At this time, the Cabrillo College Board of Trustees shall adjourn the Cabrillo College Board of Directors Meeting, and shall conduct the meeting of the Cabrillo College Financing Corporation. FISCAL IMPACT: None RECOMMENDATION: It is recommended that the Board adjourn as the Cabrillo College District Board, and reconvene as the Cabrillo College Financing Corporation to conduct business.
Administrator Initiating Item: Graciano Mendoza Victoria Lewis Academic and Professional Matter If yes, Faculty Senate Agreement Senate President Signature Yes þ No Yes No Final Disposition