AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
May 2, 2011
SUBJECT:
2011-12 Budget Update
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
Page 1 of 3
ITEM NUMBER
E.1
BACKGROUND:
The Governing Board approved the 2010-11 and 2011-12 Budget Planning Parameters on April 11,
2011. The Governing Board directed the President to bring $3 million in base budget reduction for
fiscal year 2011-12 to the August 1, 2011 Board meeting. The college is preparing to bring an
additional $4 to $6 million in base operating reductions to the Governing Board in February, 2011 for
the fiscal year beginning July 1, 2012.
The timeline for the reductions was developed and reviewed by the College Planning Council on April
13. The timeline is attached for the Governing Board’s information.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
CABRILLO COLLEGE
Budget Development Timeline Draft
FY 2011-12 and 2012-13
CPC April 13, 2011
January 10, 2011
January, 2011
February 4, 2011
February 7, 2011
February 14, 2011
March, 2011
April, 2011
April 11, 2011
April/May 2011
2011-12 GOVERNOR'S STATE BUDGET
STATE BUDGET WORKSHOP
- Budget Town Hall Meetings (10:30-12:00; 2:00-3:30)
BOARD MEETING
Information Items:
- Update Budget Parameters FY 2010-11 and FY 2011-12
- Budget Development Timeline- FY 2011-12
- FY 2010-11 Mid Year Report (Projected Ending Balance)
- FY 2010-11 and FY 2011-12 Budget Update
BOARD MEETING
Action Items:
- 2011-12 through 2013-14 Budget Reduction Process, Commitments, Criteria and Strategies
- Allocation of One-Time Operating Reserves to FY 2011-12
Information Items:
- 2010-11 and 2011-12 Budget Planning Parameters Update
First Principal Apportionment 2010-11 Received
Continue to Evaluate/Revise Planning Parameters
BOARD MEETING
Action Items:
- 2010-11 and 2011-12 Budget Planning Parameters
Information Items:
- Collegewide Critical Needs List for 2011-12 and 2012 through 2014
Negotiations- All employee groups
Begin Program & Service Reduction Review- $3 million for 2011-12/$4 to $6 million for 2012-13
May 2, 2011
Second Principal Apportionment 2010-11 Received
BOARD MEETING
Action Items:
- Final Notices to Faculty- Reduction or Discontinuance of Services
May 25, 2011
June 13, 2011
Governor's May Revise for 2011-12 released
BOARD MEETING
Action Items:
- 2011-12 Preliminary Budget
- 2011-12 Preliminary Budget Reduction Plan
- Resolution- Reduction or Discontinuance of Classified/Confidential/Management Service
July, 2011
BOARD MEETING
Continue to Evaluate/Revise Planning Parameters
Action Item:
- 2011-12 Budget Planning Parameters Update
August 1, 2011
BOARD MEETING
Action Items:
- 2011-12 Final Budget Reduction Plan
- Resolution- Reduction or Discontinuance of Classified/Confidential/Management Service
September 12, 2011
BOARD MEETING
Action Items:
- 2011-12 Final Budget
October/November, 2011 Faculty Prioritization Process/ Determine FON requirements for Fall 2012
CPC, Administrative Council, Manager's Meeting dates to be added later
CABRILLO COLLEGE
Budget Development Timeline Draft
FY 2011-12 and 2012-13
CPC April 13, 2011
October 3, 2011
November 7, 2011
December 5, 2011
January 9, 2012
January 10, 2012
January, 2012
February 6, 2012
March 5, 2012
March, 2012
April, 2012
April 2, 2012
BOARD MEETING
Information Items:
- Budget Planning Parameters for 2012-13
- Budget Reduction Goals for 2012-13 (Base, Categorical Budgets & Other funds)
- Update Budget Reduction Timeline for 2012-13 (Base, Categorical Budgets & Other funds)
- Update on Program and Service Reduction Reviews for 2012-13
- FTES Projections for FY 2012-13
BOARD MEETING
Action Items:
- Budget Planning Parameters for 2012-13
- Budget Reduction Goals for 2012-12 (Base, Categorical Budgets & Other funds)
- Update Budget Reduction Timeline for 2012-13 (Base, Categorical Budgets & Other funds)
BOARD MEETING
Information Items:
- Update on Program and Service Reduction Reviews for 2012-13
BOARD MEETING
Information Items:
- Budget Update- 2012-13
2012-13 GOVERNOR'S STATE BUDGET
STATE BUDGET WORKSHOP
BOARD MEETING
Information Items:
- Update Budget Parameters FY 2012-13
- Budget Development Timeline- FY 2012-13
- FY 2011-12 Mid Year Report (Projected Ending Balance)
- FY 2012-13 Budget Update
Action Items:
- Program and Service Reductions or 2012-13
BOARD MEETING
Action Items:
- Resolution Faculty- Reduction or Discontinuance of Services
- Resolution Classified, Confidential and Management Discontinuance of Services
First Principal Apportionment 2011-12 Received
Continue to Evaluate/Revise Planning Parameters
BOARD MEETING
Action Items:
- 2011-12 and 2012-13 Budget Planning Parameters
Information Items:
- Update on the Status of Collegewide Critical Needs List for 2011-12 and 2012 through 2014
April/May 2012
Negotiations- All employee groups
Second Principal Apportionment 2011-12 Received
May 7, 2012
BOARD MEETING
Action Items:
- Final Notices to Faculty- Reduction or Discontinuance of Services
May 25, 2012
June 11, 2012
Governor's May Revise for 2012-13 released
BOARD MEETING
Action Items:
- 2012-13 Preliminary Budget
CPC, Administrative Council, Manager's Meeting dates to be added later