AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
April 11, 2011
SUBJECT:
Critical Needs
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
Page 1 of 5
ITEM NUMBER
E.3
INFORMATION
BACKGROUND:
The College Planning Council and the Governing Board have had several discussions about the need
to develop a critical needs list for the college. The college has worked over the past several months
to compile a list of critical needs for fiscal year 2011-12 and one for fiscal years 2012-13 through
2013-14.
Each item on the lists includes a summary of the project, an estimate of the cost of the project and a
possible funding source.
Bond/RDA
One-time
Lottery
2011-12
$2,365,000
$902,000
$83,000
2012-14
$6,336,000
$370,000
Total
$8,701,000
$1,272,000
$83,000
$10,056,000
It should be noted that none of the allocations above are reflected in the budget planning documents.
The Bond/RDA amounts listed about exceed the amounts currently available in the Bond/RDA funds.
Projects that are not funded out of the Bond/RDA funds will be funded out of one-time funds.
It should be noted that item #30 on the 2011-12 critical needs list, the equipment for the Green
Technology Center in Watsonville, is not currently funded. The equipment needs for the new building
are approximately $500,000.
This information is provided for CPC and the Governing Board’s information.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
CPC/Board Meeting
April 11, 2011
Department
Collegewide Critical Needs for 2011-12
Fund Source
Timeline
Current Projects
Door/Key Access Management System
Status
In Process - Rough estimate – Scope will need to be developed as
well
1 FP &PO
Bond
2011
2 FP &PO
Bond
2012
M & O support for department moves to new Anticipated help needed to accommodate occupants
facilities.
2012
Re-coat Bldg. 2000 & Storage Bldgs. w/
Urethane coating
3 FP &PO
4 FP &PO
5 FP &PO
6 FP &PO
7 FP &PO
8 FP &PO
9 FP &PO
Bond
Bond
Bond
Bond
Bond
Bond
Bond
2011
2012
2012
2012
2012
HVAC controls & equipment
repair/replacement 1550 Bldg.
HVAC controls & equipment
repair/replacement 1500 Bldg.
HVAC controls & equipment
repair/replacement 1300 Bldg.
Replace Lighting/Ballasts Watsonville
Center
Repair/Replace HVAC Systems Bldg. 1400
300,000 gal. Water Tank and Water System
Repair/Replacement
Funds needed
$45,000
$15,000
If this work is not completed in the target year further damage to the
substrate will cause additional damage and cost to replace
$70,000
The boiler that operates this building and the associated
components are over 30 years old and require a complete overhaul
$80,000
The equipment in this building is on its last leg and requires
complete overhaul.
The equipment in this building is in poor shape and requires
complete overhaul.
This work is an essential function of the space and reduces energy
consumption
The equipment in this building dates back to the 70's and requires a
major overhaul
The existing water tank and water system - well/pumps/chlorination
all require repair & replacement
2012
Spring 2011 - Fall Replace Datatel server (Sol) /SQL Migration Fulfills Title V grant project to provide faculty access to analytics;
increases analytic capabilities; allows Datatel to run on virtual
2012
/SQL data warehouse
$400,000
$300,000
$100,000
$200,000
$500,000
$75,000
hardware resulting in significant hardware cost savings; Many SQL
standardization benefits.
10 IT
11 IT
Bond
Bond
12 IT
Bond
13 Student Services
14 FTTW
Bond
Bond
15 Instruction
16 Student Services
Bond
Bond
Spring 2011 construction;
Summer 2011 consolidation
1300 Server room consolidation/AC upgrade Required to safeguard investment in servers and mission critical
equip. Will provide major energy savings. IT is funding $50,000
project
Winter 2012
Watsonville server room AC upgrade
2011-12
Move A & R/Financial Aid to SAC
2011-12
Move FTTW to the 900 building
Room renovations: 601 for chemistry/ 1606
for DM
TBD
Veteran space
Cost TBD
2011
$80,000
from carryover funds
Watsonville server room needs upgraded to enhance stability and
capacity due to age of system and new demands due to the Green
Tech Center
TBD
$100,000
$350,000
$50,000
Cost TBD
2011
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Page 1
CPC/Board Meeting
April 11, 2011
Department
Collegewide Critical Needs for 2011-12
Fund Source
Timeline
$67000 first year (includes all conversion/installation,
implementation, and hosting fees the first year, reduces to $60,357
annually for hosting.
E-Tech Equipment
$16,000
Virtual Labs
$120,000
Spring 2011
Spring 2011
Cabrillo College has over 1,000 student lab computers. The upkeep
and replacement of these PC is costly and labor-intensive. Virtual
Labs allows Cabrillo to: extend the life of aging systems; replace
failed PCs with cheaper thin clients; significantly lower energy
usage; provide a cooler lab environment; respond quickly to
requests for software in rooms; streamline and centralize lab
maintenance; extend workstation replacement cycles to a s long as
eight years; improve productivity with fast boot times and
responsive systems.
Storage Area Network (SAN) upgrade
More storage is needed to implement phase 2 of the Document
Imaging Project and to create virtual labs in Bldg 300. Current SAN
is out of space and near end of life. IT will fund $100,000 of this
project, Student Services will fund $70,000 of this $390,000
project
$220,000
2011-12
Educational Masterplan Update
More storage is needed to implement phase 2 of the Document
Imaging Project and to create virtual labs in Bldg 300. Current SAN
is out of space and near end of life. IT will fund $100,000 of this
project, Student Services will fund $70,000 of this $390,000
project
$50,000
2011-12
Duplications- replace Fred (large copier)
$80,000 needed - one-time funds of $45,000 available
$35,000
Labs and faculty computers
136 computers for labs and faculty computers- $136,000
College Emergency funds for plumbing,
mechanical, other emergencies on campus
$120,000 set aside for unplanned emergencies on campus. May
need more resources.
Retiree Benefit contribution
$150,000 one-time as part of the funding plan established in 200607. Additional $100,000 for new employees.
Operating budget shortfall
17 Instruction
Lottery
2011
18 Instruction
Lottery
2011
19 IT/ Instruction
20 IT
One-time funds
Status
Current Projects
Distance Ed-Blackboard software
conversion, implementation and on-going
services
Funds needed
$67,000
$16,000
One-time funds
Collegewide
21 Planning
One-time funds
22 Purchasing
One-time funds
23 Instruction
One-time funds
$136,000
2011
24 M & O
Collegewide
25 Planning
One-time funds
2011
One-time funds
2011
26 Student Services
One-time funds
2011-12
27 Instruction
One-time funds
2011-12
Collegewide
28 Planning
One-time JPA
funds
2011
29 Admin. Services
One-time Funds
2011-12
Matriculation
Classroom remodels
Emergency Preparedness
Inventory Tracking System- Purchasing
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$250,000
$91,000
Smart classrooms, replace furniture, painting, repairs in three
classrooms@ $40,000 each.
$75,615 Restricted funds from JPA for Emergency Prep. Planning,
infrastructure & training. Will need more funds in subsequent
years.
Implement Inventory Tracking system to address 200910 Audit Finding- Cost TBD
Page 2
CPC/Board Meeting
April 11, 2011
Department
Collegewide
30 Planning
Collegewide Critical Needs for 2011-12
Fund Source
TBD
Timeline
Current Projects
Green Technology Center
2011-12
Status
Funds needed
TBD
A list of equipment needs has been prepared for the
GTC- $500,000
Total:
$3,350,000
Summary by
Fund Source:
Bond
$2,365,000
Lottery
$83,000
One-time
$902,000
Subtotal
$3,350,000
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CPC/Board Meeting
April 11, 2011
Department
1 FP & PO
2 FP & PO
3 FP & PO
Collegewide Critical Needs for 2012-14
Fund Source
Bond
Bond
Bond
Timeline
Current Projects
2014
HVAC Controls & equipment
repair/replacement 200 Bldg.
HVAC Controls & equipment
repair/replacement 900 Bldg.
2013
repair/replace existing 21kv/480v step down
transformers campuswide
2014
Status
Funds Needed
This building is scheduled to be offline spring of 2011 but will eventually need to be overhauled
$900,000
This system has been reconfigured several times in order to satisfy various office clusters but will need a
complete overhaul
$1,000,000
Maintenance of existing system will prolong the life of the equipment and reduce overall costs
$56,000
the existing gutter systems on many of the buildings have reached the end of their useful life and require
replacement.
4 FP & PO
5 FP & PO
6 FP & PO
7 FP & PO
8 FP & PO
9 FP & PO
10 FP & PO
11 FP & PO
12 FP & PO
13 FP & PO
14 FP & PO
Instruction
Collegewide
16 Planning
15
2013
Gutter repair/replace campus wide
2013
Replace/repair lighting fixtures campus wiide
Phase II
2012
HVAC controls & equipment
repair/replacement 1550 Bldg.
Support Services, Age 30 years
2012
HVAC controls & equipment
repair/replacement 1500 Bldg.
Classroom/Lab Age 33 years
$400,000
2012
HVAC controls & equipment
repair/replacement 1300 Bldg.
Classroom/Lab Age 33 years
$300,000
2012
HVAC controls & equipment
repair/replcaement 100 Bldg.
Support Services Age 50 years
$300,000
2013
HVAC controls & equipment
repair/replacement 1600 Bldg.
Classroom/Lab Age 33 years
$250,000
2013
HVAC controls & equipment
repair/replacement 1000 Bldg
Library/Support Services/Classroom/Lab Age 14 years
$350,000
2014
HVAC Controls & equipment
repair/replacement 200 Bldg.
Classroom/lab Age 46 years
$900,000
2014
HVAC Controls & equipment
repair/replacement 900 Bldg.
Support Services Age 44 years
Bond
One-time
2015
2013-14
HVAC Controls & equipment
repair/replacement 2600
Classroom Remodels
Support Services Age 12 years
Smart classrooms, replace furniture, painting, repairs@ $40,000 per classroom
One-time
2013-14
Retiree Benefit contribution
$150,0000 plus $100,000 for new employees
Bond
Bond
Bond
Bond
Bond
Bond
Bond
Bond
Bond
Bond
$400,000
Lamp replacement will be needed in order to keep up with use.
$200,000
$80,000
$1,000,000
Total
$200,000
$120,000
$250,000
$6,706,000
Summary by Fund Source
Bond
One-time
Total
$6,336,000
$370,000
$6,706,000
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