Minutes of Meeting
October 4, 2010
REGULAR MEETING
The regular monthly meeting of the Cabrillo College Governing Board was held at the Sesnon House, 6500 Soquel Drive, Aptos, California on Monday, October 4,
2010. Chair Gary Reece opened the meeting in Open Session at 5:05 pm. Roll was taken; present were Chair Reece, Trustees Al Smith, Rachael Spencer, Katy
Stonebloom, Susan True, and Claudine Wildman. Chair Reece asked for Public
Comments on Closed Session items. There were no public comments.
Closed Session items were announced and the meeting was adjourned to Closed
Session at 5:11 pm. Closed Session was adjourned at 6:00 pm.
ROLL CALL
Chair Gary Reece called the Open Session to order at 6:00 pm. Other Board Trustees present were Trustees Rebecca Garcia, Al Smith, Rachael Spencer, Katy
Stonebloom, Susan True, and Claudine Wildman. Also present were members of the community, college faculty, staff and students.
REPORT OUT OF CLOSED SESSION
Chair Reece stated that there was nothing to report out of Closed Session.
CALL TO ORDER
ROLL CALL
PROCEDURAL ITEMS
It was moved and seconded (Garcia/Spencer) to approve the Consent Agenda as amended, including the minutes from the meeting of September 13, 2010. A typo was noted on page 1 in the roll call portion of the September 13, 2010 minutes. The sentence should read “Also present were members of the community, college faculty, staff and students”. The motion maker and second agreed to the change.
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: None
AYES: Garcia, Reece, Smith, Spencer, Stonebloom, True and Wildman
NOES: None
ABSENT: None
ABSTAIN: None
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF
None
ORAL COMMUNICATIONS
None
SPECIAL PRESENTATION
The Governing Board honored the 2009-10 Meritorious Service, Billie Paul, John D.
Hurd, and Flloyd L. Younger Award recipients.
ORAL REPORTS
Board Trustees’ Reports
Trustee Wildman reported on a recent Cabrillo Foundation meeting which she attended. Trustee Wildman noted there were three presentations by Academy for
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REPORT OUT OF
CLOSED SESSION
APPROVAL OF
CONSENT AGENDA
AND MINUTES
INTRODUCTION OF
NEWLY APPOINTED
FACULTY AND STAFF
ORAL
COMMUNICATIONS
SPECIAL
PRESENTATION
ORAL REPORTS
BOARD TRUSTEE
REPORTS

Minutes of Meeting
College Excellence (ACE) students and said the presentations were very informative.
Trustee Wildman also informed the board that upon her retirement a new trustee will have to be appointed to the Foundation.
Trustee Spencer reported on the Woman’s Educational Success (WES) luncheon, and said it was wonderful to meet some of the women who are supported by WES.
Trustee Stonebloom reported on the opening of the Health and Wellness complex and thanked everyone who worked on the event.
Student Trustee’s Report
Student Trustee Allenster reported Thursday, October 7, is a statewide community college day of action. The student Senate is preparing for two upcoming conferences and is contemplating having CALPIRG stay in the student Senate.
Superintendent’s Report
President King recognized Health, Athletics, Wellness & Kinesiology Dean Kathie
Welch, Facilities Planning and Plant Operations Director Joe Nugent, Marketing
Director Kristin Fabos, Foundation Director Melinda Silverstein, Facilities
Development Senior Project Manager Paul Anderson, Facilities, Planning and
Purchasing Director Doug Deaver, and Foundation Associate Director Eileen Hill for all their hard work on the grand opening of the Health and Wellness complex.
President King then asked VP Bailey-Fougnier to provide the board with update on some upcoming campus activities. VP Bailey-Fougnier reported October 11 is
National Coming Out Day and from 11:00 a.m. to 12:00 p.m. there will be speakers and music in the Cabrillo Gallery and the quad. Also, on October 19 there is a “Safe
Spaces” training. Attendees will learn how to create a safe space on campus for students (and staff) who are questioning their sexual orientation.
Next President King announced the number Cabrillo’s Transfer Agreement
Guarantee (TAG) applications are almost triple from what they were in 2009.
President King closed his remarks by thanking the board for their participation during the Board retreat.
CCFT
Paul Harvell, CCFT President, addressed the board. CCFT President Harvell said
CCFT’s contract is highly complicated and CCFT is reviewing the use of the word
“contingent” in the contract. CCFT President Harvell also reported there is a great concern by the faculty, over the appropriateness of the campus running a surplus during economic challenging times.
Faculty Senate
Steve Hodges, Faculty Senate President, addressed the board and said Cabrillo needs more full time faculty. The Senate has been going through the faculty prioritization process and will likely recommend the hiring of four new faculty.
CCEU
In the absence of CCEU President Stephanie Stainback, CCEU Acting President Alta
Northcutt addressed the board. CCEU Acting President Northcutt stated that CCEU
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October 4, 2010
STUDENT
TRUSTEE’S
REPORT
SUPERINTENDENT’S
REPORT
CCFT
FACULTY SENATE
CCEU

Minutes of Meeting has a vested income in the financial status of the college. CCEU encourages the support of faculty and staff and asks that the needs of the students drive the budget train. CCEU Acting President Northcutt said a unified work place creates a health working environment. CCEU appreciates the board and the board’s commitment to serve Cabrillo.
ACTION ITEMS
2010-11 Retirement Incentive: Confidential Employees
It was recommended that the Governing Board approve the retirement incentive for
Confidential employees effective 2010-11.
It was moved and seconded (Wildman/Stonebloom) to approve the 2010-11
Retirement Incentive: Confidential Employees.
The motion carried unanimously.
2010-11Retirement Incentive: Management Employees
It was recommended that the Governing Board approve the retirement incentive for
Management employees effective 2010-11.
It was moved and seconded (Wildman/Stonebloom) to approve the 2010-11
Retirement Incentive: Management Employees.
The motion carried unanimously.
Ratification of Student Trustee Nomination
It was recommended that the Governing Board approve Katherine “Kitt” Allenser to fill the remaining term of office of the Cabrillo College Student Trustee.
It was moved and seconded (Garcia/True) to approve the ratification of student trustee nomination.
The motion carried unanimously.
Resolution 034-10: Authorization of Temporary Transfer of Available Funds from the Santa Cruz County Treasurer
It was recommended that the Governing Board approve Resolution 034-10 and authorize the temporary transfer of available funds from the Santa Cruz County
Treasurer.
It was moved and seconded (True/Stonebloom) to approve Resolution 034-10.
The motion carried with the following roll call vote:
AYES: Garcia, Reece, Smith, Spencer, Stonebloom, True, and Wildman
NOES: None
ABSENT: None
ABSTAIN: None
ACCJC Mid Term Report
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October 4, 2010
ACTION ITEMS
2010-11 RETIREMENT
INCENTIVE:
CONFIDENTIAL
EMPLOYEES
2010-11RETIREMENT
INCENTIVE:
MANAGEMENT
EMPLOYEES
RATIFICATION OF
STUDENT TRUSTEE
NOMINATION
RESOLUTION 034-10:
AUTHORIZATION OF
TEMPORARY
TRANSFER OF
AVAILABLE FUNDS
FROM THE SANTA
CRUZ COUNTY
TREASURER

Minutes of Meeting
It was recommended that the Governing Board approve the Accreditation Mid
Term Report to ACCJC.
It was moved and seconded (Wildman/Stonebloom) to approve the ACCJC Mid
Term Report.
Chair Reece recognized the amount of information that is in the report and noted that it is very impressive and gratifying to see the campus self-identifying what it wants to do.
Trustee Garcia had a number of questions about Student Learning Outcomes
(SLO’s) and the current focus on the Cabrillo Hispanic Affairs Council. Presdient
King and Vice President Kilmer and said they will provide information on those topics in a board update.
Trustee True asked about the WebAdvisor tool for students. VP Bailey-Fougnier responded that WebAdvisor is similar to an education plan that can be manipulated.
Students do not have complete access to the tool at this point because not all the data has been entered into the system. Data will be added over the coming months and then students will have complete access.
The motion carried unanimously.
Award of Bid: Watsonville Green Technology Center
It was recommended that the Governing Board approve the Green Technology
Center bid, which was presented under separate cover.
It was moved and seconded (Garcia/Spencer) to approve the Watsonville Green
Technology Center bid.
Trustee Garcia asked for reduction examples. Facilities Development Senior
Project Manager Paul Anderson said he met with the stakeholder group and the architect came up with some items that would not adversely affect the project.
Trustee True asked if the changes affect the LEED Platinum certification and
Facilities Development Senior Project Manager Anderson said no changes were made to the LEED Platinum aspects of the project.
The motion carried unanimously.
Academic Calendar 2011-2012
It was recommended that the Governing Board approve the 2011-2012 Academic
Calendar.
It was moved and seconded (True/Wildman) to approve the Academic Calendar
2011-12, as presented.
The motion carried unanimously.
INFORMATION ITEMS
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October 4, 2010
ACCJC MID TERM
REPORT
AWARD OF BID:
WATSONVILLE
GREEN TECHNOLOGY
CENTER
ACADEMIC
CALENDAR 2011-2012
2010-11 BUDGET

Minutes of Meeting
2010-11 & 2011-12 Budget Update
A Budget Update was provided for Governing Board information under separate cover.
VP Lewis provided an update on the state budget, which was expected to pass later in the week. Chair Garcia asked if the district is competent that the reserves will cover mid-year cuts. VP Lewis said the district has planned well as it possibly could.
Financial Reports
The financial reports through July 31, 2010, of all funds maintained by the District were presented for Governing Board information.
Sunshine CCEU 2010-11 Negotiated Agreement Reopeners
The District’s initial proposal to Sunshine CCEU 2010-11 Negotiated Agreement
Reopeners was presented to the Governing Board for information.
October 4, 2010
UPDATE
FINANCIAL REPORTS
Sunshine CCFT 2010-13 Negotiated Agreement Reopeners
The District’s initial proposal to Sunshine CCFT 2010-11 Negotiated Agreement
Reopeners was presented to the Governing Board for information.
Sunshine District’s Initial Proposal: CCEU/District 2011-12 Negotiations
The District’s initial proposal for negotiations with the Cabrillo Classified
Employees Union (CCEU) was listed as Item E.5. A public hearing will be held, as required by law, at the next Board meeting.
Facilities Master Plan Project Status
The monthly status report regarding current Facilities Master Plan projects was provided to the Governing Board for information.
SUNSHINE CCEU
2010/11 NEGOTIATED
AGREEMENT
REOPENERS
SUNSHINE CCFT 2010-
13 NEGOTIATED
AGREEMENT
REOPENERS
SUNSHINE DISTRICT’S
INITIAL PROPOSAL:
CCEU/DISTRICT 2011-
12 NEGOTIATIONS
FACILITIES MASTER
PLAN PROJECT
STATUS
GOVERNING BOARD
SELF-EVALUATION
Governing Board Self-Evaluation Process
In accordance with Board Policy and Administrative Regulation 1310, the
Governing Board reviewed and discussed its performance.
Chair Reece said the board discussed the results of the survey at its recent board retreat. For next year’s survey the board will review the survey timing; the survey is currently conducted during the first week of the Fall semester, and will form a survey subcommittee to determine if the survey questions are still relevant.
Chair Reece also said the board will make a concerted effort to respect people’s time when it comes to the agenda and closed session. The board discussed the meeting agendas and refining agenda items. The board asked the President and
Cabinet members to move some of the pro forma items off the board agenda and into board updates, so the board has more time to discuss substantive issues during board meetings.
Trustee True added that board would like a better understanding of when items are presented to the board annually, so board members do not create extra work by asking faculty/staff for information when a report may be coming in a few months.
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Minutes of Meeting
WD 2.0 Objectives and Indicators
The WD 2.0 Objectives and Indicators were provided for Governing Board information.
Trustee Spencer stated it is important to look at how the district trains workforce and how it remains current with the needs of the county. Trustee Spencer asked if
Cabrillo surveys past students to see how well they believe they were trained.
VP Kilmer responded that Career Technical Education (CTE) faculty remain active in their fields and continually modify the curriculum. Dean Pfotenhauer added there is an advisory committee which bring employers together to discuss the county’s needs. There is also a health careers partnership which has brought together a number of groups and led to the district’s expansion into public safety and industrial technology.
Chair Reece mentioned President Obama’s recent speech on economic development which specifically mentioned community colleges and funding. Chair
Reece asked if there resources available to district and Dean Pfotenhauer said there are funds available through the National Fund for Workforce Solutions.
Chair Reece asked how the district responds when so much of our local large businesses have left the county. David Lundberg, Director of the Workforce
Investment Board, said the Workforce Investment Board has relationships with local redevelopment agencies which provide intelligence on the comings and goings of local businesses and the Workforce Investment Board can align resources towards current county needs.
Trustee Stonebloom commented that she is happy to see the portions of the WD 2.0 plan that have to do with connecting with K-12 and finds the scope of this project fascinating.
Trustee Wildman said she is part of WD 2.0 through her job and thinks that it is great that Cabrillo has taken on a leadership role. It is an opportunity for Cabrillo to be innovative in how it approaches work life development.
Children’s Center Re-Accreditation Application
The Children’s Center Re-Accreditation Application was provided for Governing
Board information.
Board Policy Revisions: Instruction, First Reading
Board Policies were presented as a first reading for Governing Board review and will return for action at the next Governing Board meeting.
Fall 2010 Flex Week Activities
A report on Fall 2010 Flex Week Activities was provided for Governing Board information.
October 4, 2010
WD 2.0 OBJECTIVES
AND INDICATORS
CHILDREN’S CENTER
RE-ACCREDITATION
APPLICATION
BOARD POLICY
REVISIONS:
INSTRUCTION, FIRST
READING
FALL 2010 FLEX WEEK
ACTIVITIES
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Minutes of Meeting
Trustee Garcia commented that at the board retreat there was a consensus that student success is a priority for the board. An ongoing question for the board is how Flex Week fits into student success.
Cabrillo College Monthly Calendar
The Cabrillo College activities calendar for the month of October was presented for
Governing Board information.
Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board discussed items to be placed on the agenda for the future Board meetings.
Trustee Garcia requested a report or matrix that illustrating the achievement gaps.
President King responded that the information will be included in an future Board update
The board decided to hold a study session on student success and staff development on November 15.
ADJOURNMENT
The open session of the Cabrillo College Governing Board was adjourned at 7:33 pm.
Respectfully submitted,
Secretary
October 4, 2010
CABRILLO COLLEGE
MONTHLY CALENDAR
AGENDA FOR NEXT
BOARD MEETING
ADJOURNMENT
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