1
Cabrillo College Governing Board
Monday, January 10, 2011
Cabrillo College Sesnon House
6500 Soquel Drive
Aptos, California 95003
OPEN SESSION
PAGE
1. Call to Order and Roll Call
TIME
5:00
2. Adoption of Agenda
3. Public Comments Regarding Closed Session Items (three minute
time limit per speaker)
Please notify clerk if you desire to speak to the Board.
4. Announcement of Closed Session
5. Adjourn to Closed Session
CLOSED SESSION
1. Conference with Real Property Negotiators (Government Code
§54956.8)
Property: 251 Kings Village Road, Scotts Valley, California 95066
Agency Negotiator: Brian King
Negotiating Parties: Scotts Valley City Manager
Under Negotiation: Terms of Payment, Conditions
2. Conference with District Counsel regarding anticipated litigation
pursuant to Government Code §54956.9(b)(3)(E) (8 cases)
3. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: Victoria Lewis
Employee Organization: CCFT
4. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: Victoria Lewis
Employee Organization: CCEU
5. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: Brian King
Employee Organizations: Management and Confidential
Employees
OPEN SESSION

Call to Order and Roll Call

Report Out of Closed Session
6:00
A. Consent Items
1. Minutes and Consent Agenda (these items are approved when
the agenda is approved unless a Board member wishes to
discuss)
a) Minutes of December 6, 2010
2. Register of Warrants
It is recommended that the Governing Board ratify warrant
numbers 01620–03265 for the amount of $4,169,556.76.
5
11
6:01
2
January 10, 2011
A. Consent Items (continued)
3. Ratification: Construction Change Orders
PAGE
TIME
33
It is recommended that the Governing Board ratify the
construction change orders as presented.
4. Budget Transfers by Resolution
It is recommended that the Governing Board approve resolution
numbers 001-11 through 003-11 for budget transfers 18865
through 18943.
37
5. Bay Area Knowledge Exchange for Developmental Mathematics
41
It is recommended that the Governing Board accept the $5,000
grant funds from CRMSE. It is further recommended that the
Governing Board authorize the vice president of administrative
services to execute and make all necessary arrangements in
relation to this agreement on behalf of the college.
6. Human Resources Management Report
43
It is recommended that the Governing Board ratify and/or approve
the human resources management report.

Introduction of Newly Appointed Faculty and Staff

Oral Communications
Members of the audience may speak to non-agenda items
(three minute time limit per speaker)
B. Special Presentation
Northern California Champions - Cabrillo Woman’s Volleyball Team
6:05
C. Oral Reports
1. Board Members’ Reports
6:10
2. Student Trustee’s Report
6:13
3. Superintendent’s Report
6:15
4. CCFT
6:17
Comments on issues of interest to the Cabrillo College
Federation of Teachers.
5. Faculty Senate
6:19
Comments on issues of interest to the Faculty Senate.
6. CCEU
6:21
Comments on issues of interest to the Cabrillo Classified
Employees Union.
D. Action Items
1. Fall Faculty Grant Awards
It is recommended that the Governing Board accept the donation
of $19,065.22 from the Cabrillo College Foundation.
45
6:23
3
January 10, 2011
D. Action Items (continued)
PAGE
2. Daily Parking Fees
47
TIME
It is recommended that the Governing Board approve the
proposed increase in daily parking permits from $2.00 to $4.00 a
day effective January 15th, 2011.
3. Award of Contract: Special Inspection Services for Green
Technology Center
49
It is recommended that the Governing Board authorize the vice
president of administrative services to execute a contract with HP
Inspections of San Jose in the amount of $175,000 for Special
Inspection Services for Green Technology Center Project.
4. Recommended Extension to the Contract of the
Superintendent/President
51
Based on the evaluation of the Superintendent/President in
closed session, it is recommended that the
Superintendent/President’s contract be extended one year (until
June 30, 2015).
5. Professional Development Leaves, 2011 - 2012
53
It is recommended that the Governing Board approve the content
and authorize the vice president of instruction, to make the final
determination of the 2011-2012 faculty professional development
leaves within the expenditure limit authorized through CCFT
negotiations.
6. EduStream Contract
59
It is recommended that the Governing Board authorize the vice
president of administrative services to execute and make all
necessary arrangements in relation to this agreement on behalf of
the college.
7. Academy for College Excellence Professional Services Contract
61
It is recommended that the Governing Board authorize the vice
president of administrative services to execute a professional
service contract with Institute for Evidence Based Change.
PUBLIC HEARING
Public Hearing: Categorical Flexibility
63
6:30
D. Action Items (continued)
8. Categorical Flexibility
65
It is recommended that the Governing Board take testimony from
the public, discuss and approve the proposed transfer of funds.
E. Information Items
1. Budget Update
67
It is anticipated that the District will submit a budget update to the
Governing Board at the January, 2011 meeting.
2. Facilities Master Plan Project Status
69
6:40
4
January 10, 2011
E. Information Items (continued)
PAGE
TIME
The facilities master plan project status is presented to the
Governing Board for information.
3. Financial Reports
73
The financial reports are presented to the Governing Board for
information.
4. Spring 2011 Flex Week Activities
95
The Spring 2011 Flex Week activities are presented to the
Governing Board for information.
5. HSI Eligibility - Intent to Submit Application for Basic Title V
Eligibility
113
The HSI Eligibility is presented to the Governing Board for
information.
6. Information Technology Update
115
An update on college technology is provided for Governing Board
information.
7. Cabrillo College Fact Book, 2010
123
The Cabrillo College Fact Book 2010 contains important resource
and reference information for planning, grant development,
marketing, accreditation, and outreach and is presented for
Governing Board information.
8. SB 1440 Update
125
The SB 1440 update is presented to the Governing Board for
information.
9. Cabrillo College Monthly Calendar
127
The Cabrillo College activities calendar for the month of January
is presented for Governing Board information.
10. Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board may discuss items to be
placed on the agenda for the future Board meetings.
CLOSED SESSION
ADJOURN
7:00
For ADA related meeting accommodations, contact Dominique Hansen, Executive Assistant to the
President, at (831) 479-6306 at least 24 hours in advance of the meeting.
5
Minutes of Meeting
CABRILLO COLLEGE GOVERNING BOARD
December 6, 2010
REGULAR MEETING
The regular monthly meeting of the Cabrillo College Governing Board was held at
the Sesnon House, 6500 Soquel Drive, Aptos, California on Monday, December 6,
2010. Chair Gary Reece opened the meeting in Open Session at 5:00 pm. Roll was
taken; present were Chair Reece, Trustees Rebecca Garcia, Al Smith, Rachael
Spencer, Katy Stonebloom, Susan True, and Donna Ziel. Chair Reece asked for
Public Comments on Closed Session items. There were no public comments.
Closed Session items were announced and the meeting was adjourned to Closed
Session at 5:01 pm. Closed Session was adjourned at 6:00 pm.
ROLL CALL
Chair Gary Reece called the Open Session to order at 6:05 pm. Other Board Trustees
present were Trustees Rebecca Garcia, Al Smith, Rachael Spencer, Katy
Stonebloom, Susan True, and Donna Ziel. Also present were members of the
community, college faculty, staff and students.
REPORT OUT OF CLOSED SESSION
Chair Reece stated that there was nothing to report out of Closed Session.
SWEARING IN OF NEW AND RETURNING BOARD MEMBERS
Judge Bill Kelsey swore in Trustees Gary Reece, Alan Smith, and Donna Ziel.
PROCEDURAL ITEMS
It was moved and seconded (Garcia/True) to approve the consent agenda as
amended, including the minutes from the November 1, 2010 and November 15, 2010
meetings with one correction. The November 1, 2010 minutes should read “Trustee
Garcia attended the ACCT Congress…”
CALL TO ORDER
ROLL CALL
REPORT OUT OF
CLOSED SESSION
SWEARING IN OF NEW
AND RETURNING
BOARD MEMBERS
APPROVAL OF
CONSENT AGENDA
AND MINUTES
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Allenser
AYES: Garcia, True, Stonebloom, Reece, Smith, Spencer, Ziel
NOES: None
ABSENT: None
ABSTAIN: Ziel abstained on item #1.
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF
None
ORAL COMMUNICATIONS
Marilyn Garrett addressed the Board and distributed information regarding the
alleged health hazards of Wi-Fi, cell tower radiation, and smart meters.
Ryan Kaplan addressed the Board about the student bus pass subsidy.
1 of 6
INTRODUCTION OF
NEWLY APPOINTED
FACULTY AND STAFF
ORAL
COMMUNICATIONS
6
Minutes of Meeting
December 6, 2010
SPECIAL PRESENTATION
None
SPECIAL
PRESENTATION
ORAL REPORTS
Board Trustees’ Reports
Trustee Garcia reported on the annual Community College League of California
convention which she attended. Trustee Garcia said she was proud of Cabrillo’s
representation at the conference. Cabrillo’s Marketing Director Kristin Fabos, Dean
Rock Pfotenhauer, and Bookstore Director Robin Ellis all presented at the
convention. Trustee Garcia is anticipating the Board of Governor’s decision on Title
V and would like to know the faculty position on the issue.
ORAL REPORTS
BOARD TRUSTEE
REPORTS
Trustee Garcia also served at the Student Senate’s Thanksgiving dinner in
Watsonville and said it was a wonderful event.
Trustee Smith thanked everyone for helping him get re-elected.
Trustee True thanked the Cabrillo College Foundation for their holiday party. Trustee
True reported that she has had a couple of study sessions with President King and
Vice President Lewis to learn more about the budget. Trustee True would like to
everyone to keep focused on productive solutions and how students can be successful.
Trustee Ziel thanked all the faculty and staff who were helpful in preparing her for the
election.
Chair Reece thanked the people who encouraged him to run again and everyone who
supported him as Board chair.
Student Trustee’s Report
Student Trustee Allenser thanked the Board for the November 15 budget study
session. Student Trustee Allenser also thanked everyone for their support of the
Student Senate’s Thanksgiving dinner and reported that the Student Senate is
currently holding a Second Harvest Food Bank fundraiser.
Superintendent’s Report
President King began by reporting on the Cabrillo College Foundation’s holiday
party. President King said community support for Cabrillo is quite obvious and
thanked Foundation Director Silverstein and the Foundation staff for all their hard
work throughout the year.
STUDENT
TRUSTEE’S
REPORT
SUPERINTENDENT’S
REPORT
President King informed the Board that a Watsonville Green Technology Center
ribbon cutting is scheduled for Monday, December 13.
President King also reported on a recent faculty Senate meeting he attende where
Faculty Senate had a very good discussion on student success.
CCFT
CCFT President Harvell discussed the college’s budget and CPC. He reported that
CPC members are still not in agreement on the process and need further dialog before
moving forward on the budget.
Faculty Senate
2 of 6
CCFT
7
Minutes of Meeting
December 6, 2010
Faculty Senate President Hodges thanked the Board for the budget study session. He
reported that the Faculty Senate has additional questions about the budget and
highlighted the critical shortage of faculty.
FACULTY SENATE
Faculty Senate President Hodges said the Faculty Senate is taking the lead in the
student success discussions to ensure the college is always following and setting best
practices.
CCEU
CCEU President Stainback said CPC members are still significantly far apart on the
numbers and the philosophy of the budget. She said it is unclear how to proceed in
terms of determining the process.
CCEU
CCEU President Stainback said classified staff at times does not get to participate in
faculty development because their workload is such that they don’t feel they can
participate. Due to this there is a ripple effect where that people begin to feel very
stuck and it affects moral. CCEU President Stainback said the issue can be addressed
by creating meaningful involvement in staff development.
CCEU President Stainback also reported on CCEU elections. Alta Northcutt was
elected 1st Vice President and Rick Fillman 2nd Vice President.
ACTION ITEMS
ACTION ITEMS
Trustee True moved to approved items C1 – 6.
The motion carried unanimously.
Resolution 038-10: In Recognition of EDA Representative Dianne Church’s
Contributions to Cabrillo College
It was recommended that the Governing Board adopt Resolution 038-10 in
recognition of Dianne Church’s contributions to the Cabrillo College.
RESOLUTION 038-10:
IN RECOGNITION OF
EDA REPRESENTATIVE
DIANNE CHURCH’S
CONTRIBUTIONS TO
CABRILLO COLLEGE
It was moved and seconded (Spencer/Ziel) to approve Resolution 038-10.
Student Trustee Advisory Vote: Allenser
AYES: Garcia, Reece, Smith, Spencer, Stonebloom, True, and Ziel
NOES: None
ABSENT: None
ABSTAIN: None
EDA Representative Church said it was a wonderful experience working with
Cabrillo for so many years and thanked President King and Dean Pfotenhauer for all
their help and support.
INFORMATION ITEMS
Student Success and Professional Development
STUDENT SUCCESS
AND PROFESSIONAL
3 of 6
8
Minutes of Meeting
December 6, 2010
DEVELOPMENT
Vice President Kilmer thanked the Board for the opportunity to discuss student
success. Vice President Kilmer and Teaching and Learning Center (TLC) Director
Van Meter provided a background and framework for professional development.
Members of the staff development committee introduced themselves to the Board.
Following the presentation the Board discussed student success topics for future
Board meeting. Trustee Garcia commented that the achievement gap discussion
should come first. VP Kilmer responded that the topic is such a large one that the
administration is hoping for sufficient time to gather the information. President King
added that some of the student success discussion items are regularly scheduled
Board items and Cabinet came up with the others. Trustee Garcia reiterated that she
would like to discuss the achievement gap soon. Trustee Stonebloom said a number
of the student success topics cover the achievement gap so there will be discussion
throughout the spring. Trustee True said as much aggregated data the Board can start
with is helpful.
Trustee Garcia then asked about professional development accreditation standards.
Trustee Garcia would like to know if the professional development workshops fall
under categories such as curriculum development and instruction. TLC Director Van
Meter responded that they do not, that it is difficult to draw a direct line between the
workshops and accreditation standards.
President King said that for the Staff Development Committee this is a large time
commitment. The whole committee is very engaged in the planning and preparation.
Trustee Stonebloom asked who provides adjuncts with course curriculum. VP
Kilmer said there is an official course outline of record. Adjuncts are given the
course outlines and from that, and their expertise, the adjuncts develop the syllabus.
There are a number of places where adjuncts can receive assistance in developing
their syllabi. Trustee Stonebloom also asked how student learning goals and
priorities are communicated to adjuncts. VP Kilmer said through the course outlines.
There is an evaluation process for new faculty. Natural Sciences Dean Garner said
that for courses where there are multiple sections, the program chair will keep a
binder of resource material for that course. The program chair will also pair an
adjunct with a full time faculty mentor.
Trustee Stonebloom commented that the Board has noticed that there seems to be a
wide variability in the student success rate. Natural Sciences Dean Garner said the
math faculty is always interesting in developing their teaching techniques and are
involved in discipline specific activities. In addition there are a variety of more local
events that faculty attend, not just national conferences. Faculty looks at what is
successful, at best practices, and how to be successful at the transfer level. Then they
experiment in their classroom and then share with their fellow faculty what is
successful.
Trustee Garcia asked the Staff Development Committee to link student learning
outcomes to the workshops, so the Board can know which student learning outcomes
4 of 6
9
Minutes of Meeting
December 6, 2010
are being addressed. Trustee Garcia would like student learning outcome descriptions
in the flex calendar. Trustee Garcia is concerned because she does not know how
each session is contributing to student success. TLC Director Van Meter responded
that it is difficult to quantify flex week activities with student learning outcomes. VP
Kilmer added that a number of sessions are about teaching strategies. TLC Director
Van Meter said the outcome is how the instructor uses what they take away from flex
week in their classroom.
Trustee Spencer said she can clearly see how professional development contributes to
student success but would like to learn more about the barriers to student success.
The student population is changing faster than the institution and Trustee Spencer
would like to know how to deal with that on a professional development level.
Trustee Spencer noted the Spring 2011 Flex Calendar was the best she has seen in her
years on the Board.
Trustee True stated she is struck by the amount of research and data supporting our
work and asked how faculty gets a chance to learn that information. Trustee True
would like to know if and how it is actually getting incorporated in the classroom.
VP Kilmer said the staff development committee evaluates all the sessions but does
not follow up on how the information is incorporated. VP Kilmer said faculty
development occurs among professionals and most faculty stay abreast of their field.
The Board thanked the staff development committee.
Review of Student Success Topics for Future Board Meetings
Chair Reece requested the League’s 2020 vision report. He would like to know if the
college agrees with its findings.
Trustee Garcia asked for the development of a Board policy on student success.
Quarterly Investment Report
The Quarterly Investment Report for the quarter ending September 30, 2010 was
presented to the Governing Board for information.
Facilities Master Plan Project Status
The monthly status report regarding current Facilities Master Plan projects was
provided to the Governing Board for information.
Financial Reports
The financial reports were presented for the information of the Governing Board.
Budget Update: Recap of Board Study Session on November 15, 2010
The District presented a recap of the November 15, 2010 Board Session to the
Governing Board.
Cabrillo College Monthly Calendar
The Cabrillo College activities for the month of December were presented for
Governing Board information.
Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board discussed items to be placed on the agenda
for the future Board meetings.
5 of 6
REVIEW OF STUDENT
SUCCESS TOPICS FOR
FUTURE BOARD
MEETINGS
QUARTERLY
INVESTMENT REPORT
FACILITIES MASTER
PLAN PROJECT
STATUS
FINANCIAL REPORTS
BUDGET UPDATE:
RECAP OF BOARD
STUDY SESSION ON
NOVEMBER 15, 2010
CABRILLO COLLEGE
MONTHLY CALENDAR
AGENDA FOR NEXT
BOARD MEETING
10
Minutes of Meeting
December 6, 2010
Trustee Spencer asked her fellow board members for support in her request for
information on other college’s orientations, specifically Los Angeles Technical
College. Trustee Spencer asked for a Board report on the subject.
Trustee Garcia would like to adopt a resolution in support of Senate Bill 1440.
Trustee True would like to learn about how Senate Bill 1440 will affect the college.
Senate President Hodges said the Faculty Senate is considering bringing forward a
resolution in support of Senate Bill 1440.
ACTION ITEM
Board Organization Meeting
It was moved and seconded (Reece/Garcia) to nominate and approve for 2011 Katy
Stonebloom as Chair; Al Smith as Vice Chair; Rachael Spencer as Clerk; Rebecca
Garcia as the Board representative to the EOPS Advisory Committee; and Katy
Stonebloom as the Board representative to the Transfer Center Advisory Committee.
The motion carried unanimously.
BOARD
ORGANIZATION
MEETING
The Governing Board also adopted the proposed schedule of Governing Board
meetings and meeting locations for 2011.
ADJOURN
The open session of the Cabrillo College Governing Board was adjourned at 8:21
p.m.
ACTION ITEM
Public Meeting of the Cabrillo College Financing Corporation
The Governing Board reconvened as the Cabrillo College Financing Corporation to
conduct business. No actions were taken.
Respectfully submitted,
Secretary
6 of 6
ADJOURNMENT
PUBLIC MEETING OF
THE CABRILLO
COLLEGE FINANCING
CORPORATION
11
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
January 10, 2011
SUBJECT:
ENCLOSURE(S)
Register of Warrants
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
ACTION
Page 1 of 21
A.2
BACKGROUND:
The following warrants are submitted for Governing Board ratification:
REGISTER NO.
*
*
*
47
48
49
50
51
52
53
54
55
DATE
WARRANT NO.
11-11-10
11-17-10
11-18-10
11-19-10
12-01-10
12-02-10
12-02-10
12-08-10
12-09-10
01601-01619
01620-01991
01992-02216
02217-02255
02256-02623
02624-02875
02876-02879
02880-03099
03100-03265
TOTAL AMOUNT
20.00
638,617.73
1,360,869.15
212,722.03
617,337.76
631,099.27
1,337.37
330,517.68
377,035.77
$4,169,556.76
* NOTE: Student refund and financial-aid registers are available in the Business Office for review.
RECOMMENDATION:
It is recommended that the Governing Board ratify warrant numbers 01620–03265 for the amount of
$4,169,556.76.
Administrator Initiating Item:
Roy Pirchio
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
January 10, 2011
Ratification: Construction Change Orders
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 3
A.3
BACKGROUND:
In accordance with Board Policy 4155, the attached change orders over $25,000 and less than 10% of the
original contract value are submitted for Governing Board ratification.
Continued on page 2
FISCAL IMPACT:
$100,420
RECOMMENDATION:
It is recommended that the Governing Board ratify the construction change orders provided as an
attachment.
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
34
Ratification: Construction Change Orders: cont.
Project
Arts
Education
Classrooms
Contractor
C/O #
Building 300
$0.00 Total Change Order
Contractor
Tombleson
None this month
Change order
#
Allied Health
Allied Health
Page 2 of 3
Amount
Description
$0.00 Total Change Order
Building 300
Project
Description
None this month
Arts Education Classrooms
Project
Amount
Sub-Contractor
Change order
#
Amount
Description
None this month
$0.00 Total Change Order
Cabrillo Community College District, 6500 Soquel Drive, Aptos, CA 95003
http://www.cabrillo.edu
35
Ratification: Construction Change Orders: cont.
These items were previously removed from the scope of the project. The District has received a generous donation
of $100,000.00 for construction of the Watsonville Green Technology Project allowing these items to be added
back into the project
Watsonville
Project
Reason
Proposed Change
Amount
Description
order #
Value Engineering
Value Engineering
Value Engineering
PCO #021
PCO #022
PCO #023
Value Engineering
Value Engineering
Value Engineering
PCO #024
PCO #025
PCO #015
Cast-In-Place Concrete Seating: Remove seating and replacing with
typical straight decorative metal fence between buildings
4,500
Trellis: Add trellis
34,195
25,000
Free Standing Trellis Fence: Add free standing trellis fence
Cement Plaster Finish Coat: Change Bionice Technology finish coat
by Sto Corporation to a standard painted portland cement finish
4,125
coat.
Palm Tree: Relocate palm tree
5,600
Light Fixtures: Add LED Change light fixture types
27,000
Watsonville
100,420 Total Change Order
Total Of All
100,420
Note: These change orders are reflected in the results of the Facilities Master Plan monthly update under
separate cover.
Page 3 of 3
Cabrillo Community College District, 6500 Soquel Drive, Aptos, CA 95003
http://www.cabrillo.edu
36
37
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
January 10, 2011
SUBJECT:
Budget Transfers by Resolution
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
ACTION
Page 1 of 4
A.4
BACKGROUND:
The following resolutions are submitted for Governing Board approval:
Resolution Number
001-11
General Fund transfers between expenditure classifications
Resolution Number
002-11
General Fund transfers from reserves
Resolution Number
003-11
General Fund augmentations: CEED/Career Technical Education,
CEED/Corps Training, CEED/Workforce Innovation Partnership,
Community Education, Foundation Faculty Grants 2010-11,
HAWK/Nursing, SBDC/SBA-HSU
FISCAL IMPACT:
A budget augmentation of expenditures in the General Fund in the amount of $658,436.00.
RECOMMENDATION:
It is recommended that the Governing Board approve Resolution Numbers 001-11 through 003-11 for
Budget Transfers 18865 through 18943.
Administrator Initiating Item:
Graciano Mendoza
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition
38
39
40
41
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
January 10, 2011
SUBJECT:
Bay Area Knowledge Exchange for Developmental Mathematics
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
A.5
Background:
The Center for Research in Mathematics and Science Education (CRMSE) at San Diego State
University has invited Cabrillo College’s mathematics department to continue their participation,
which began last year, in a project of collaboration with several Bay Area community colleges to
share knowledge of best practices to enhance the learning experience and student success in
developmental mathematics. A member of Cabrillo’s mathematics faculty will participate by
recommending, adapting, and testing promising teaching techniques for inclusion in a regional
Teaching Resource and Knowledge Exchange collection. CRMSE, with support from the National
Science Foundation, is developing parallel knowledge exchange collection projects in three
regions, Los Angeles, San Diego, and the San Francisco Bay Area.
Cabrillo College will receive a sub award of $5,000 during the second half of the 2010-11 fiscal
year to provide reassigned time.
Fiscal Impact:
An increase in the amount of $5,000 in revenue and expenditures during the 2010-11 fiscal year.
Recommendation:
It is recommended that the Governing Board accept the $5,000 grant funds from CRMSE. It is
further recommended that the Board authorize the Vice President of Administrative Services to
execute and make all necessary arrangements in relation to this agreement on behalf of the
college.
Administrator Initiating Item:
Wanda L. Garner, Dean, NAS
Renée M. Kilmer, Vice President, Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
42
43
AGENDA ITEM BACKGROUND
TO:
GOVERNING BOARD
FROM:
PRESIDENT
DATE
January 10, 2011
SUBJECT:
Human Resources Management Report
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 2
A.6
ACTION
BACKGROUND:
Requesting ratification and/or approval of the following employment transactions:
FISCAL IMPACT: Within budgeted FTE’s.
RECOMMENDATION: It is recommended that the Governing Board ratify and/or approve the
transactions as described on the attached page.
Administrator Initiating Item:
Loree McCawley/Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
44
Name
Department/Division
Position
Effective Date
Action
ALAYA, Jose
Facilities Planning & Plant
Operations/Admin. Svcs.
Custodian
01/03/11
Appointment
BROWN, Nancy A.
HASS/Instruction
Division Dean
06/30/11
Retirement (DOH: 08/17/87)
GOMEZ, Pedro
Facilities Planning & Plant
Operations/Admin. Svcs.
Custodian
01/03/11
Appointment
HAAS, Susan
Information
Technology/President
Manager, Technology Applications
07/01/11
Retirement (DOH: 02/01/85)
HAGLER, Mary
Rad. Tech./HAWK
Clinical Coordinator
12/18/10
Retirement (DOH: 01/17/95)
SALAS, Juan
Facilities Planning & Plant
Operations/Admin. Svcs.
Grounds Maintenance Worker
01/03/11
Appointment
Note: Appointments are subject to successful completion of all employment regulatory compliance requirements
January 2011
Page 2 of 2
45
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
January 10, 2011
SUBJECT:
Fall 2010 Faculty Grant Awards
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
ACTION
ENCLOSURE(S)
Page 1 of 2
D.1
BACKGROUND:
In the fall of 2010, the Cabrillo College Foundation awarded $19,065.22 to faculty members with which
to purchase materials and equipment.
The Governing Board is asked to accept the donation.
FISCAL IMPACT:
$19,065.22 in revenue and expense.
RECOMMENDATION:
It is recommended that the Governing Board accept the donation of $19,065.22 from the Cabrillo
College Foundation.
Administrator Initiating Item:
Graciano Mendoza
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition
46
Foundation Faculty Grant Awards – Fall 2010
Susan Brown
Gerry Brown
William Epperson &
Marcel Tjioe
Carol Hoffman
Susan Hoisington &
Gordon Hammer
Calais Ingel
Music
Welding
Mater Locks for new storage lockers and strings
Power supply for TIG welder
654.26
1,471.00
Theatre Arts
Cantilever Rack
1,000.00
Biology
Zoom MP3 Recording Device
160.01
Art Photography
Nikon FM or FE cameras and lens
655.57
CABT Dept.
4GB Echo Smartpens and Notebooks
750.00
Denise Lim
Michael Mangin
Gary Marcoccia
Joseph McCullough
Dawn Nakanishi
Richard Nolthenius
Jon Nordgren
Sandra Paiva
Vera Pulido
Mark Ramsey
Biology
History
Engineering
Physics
Metals/Jewelry
Astronomy
Music/Theatre
ECE
Kinesiology
Kinesiology
17 Electronic Stethoscopes, BP cuff
World History and Continent Maps
Engineering Tech Conference, San Diego
2 Presentation Easels ( & supplies)
25 Task Lamps
Filter System for Imaging Camera
MacBook Pro Laptop Computer
2 Logan Mat Cutters
First Aid Equipment
Therapeutic Modality Device
1,300.00
139.98
1,000.00
208.48
780.25
1,544.00
1,356.15
436.90
412.79
1,000.00
Michele Rivard
Stan Rushworth
Music
English
2 Sony Digital Camcorders
Native American Guest Speakers
566.78
1,444.77
Jim Stewart
Yves Tan
Sue Tappero
Music
Biology
MESA
Software for Music Tech & Recording Arts
Thermo Scientific Precision Incubator
Digital Pens
1,333.71
638.59
750.00
Sharon Took-Zozaya
Joanne Wylie
Dance
Dental Hygiene
3 Portable Ballet bars
DVD “Precision in Periodontal Instrumentation
1,302.00
159.98
19,065.22
47
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
January 10, 2011
SUBJECT:
Daily Parking Fees
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
ACTION
Page 1 of 1
D.2
BACKGROUND:
The daily parking fee at the Aptos campus is currently $2.00. The cost of maintaining, servicing and
providing security for the parking lots has increased but the parking and citation fees have not increased
proportionately. The District proposes increasing the daily parking fee from $2.00 to $4.00. The revenue
will be used to repair and maintain the parking lots.
FISCAL IMPACT:
If enacted, the proposed fee may generate an additional estimated $64,000 a year in daily parking
permit revenue.
RECOMMENDATION:
It is recommended that the Board approve the proposed increase in daily parking permits from $2.00
to $4.00 a day effective January 15th, 2011.
Administrator Initiating Item:
Graciano Mendoza
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
Yes  No
Yes
No
Final Disposition
48
49
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
January 10, 2011
SUBJECT:
Award of Contract: Special Inspection Services for
Green Technology Center Project
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
D.3
ACTION
BACKGROUND:
The Division of the State Architect (DSA) requires that an approved special inspection and testing services
firm be assigned to each capital construction project. HP Inspections of San Jose was selected for the Green
Technology Center Project.
Special Inspection and Testing services are performed on an hourly billing basis. HP Inspections estimates
that their total fee for this project will be $175,000 and a contract for that amount has been prepared. A
schedule of hourly fees for each professional category type as well as reimbursable expenses is a part of the
contract and all billing will be based upon this schedule.
FISCAL IMPACT:
Funded by Project funds allocated from Measure D
$175,000
RECOMMENDATION:
It is recommended that the Governing Board authorize the Vice President, Business Services to execute a
contract with HP Inspections of San Jose in the amount of $175,000 for Special Inspection Services for
Green Technology Center Project.
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
50
51
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
January 10, 2011
Recommended Extension to the Contract of the
Superintendent/President
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
Page 1 of 1
ITEM NUMBER
A.4
BACKGROUND:
According to Board Policy and the terms of the employment contract between the Cabrillo
Community College District and the Superintendent/President, the Board may consider renewal of
this agreement.
RECOMMENDATION:
Based on the evaluation of the Superintendent/President in closed session, it is recommended that
the Superintendent/President’s contract be extended one year (until June 30, 2015).
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
52
53
AGENDA ITEM BACKGROUND
TO:
GOVERNING BOARD
FROM:
PRESIDENT
DATE
January 10, 2011
SUBJECT:
ENCLOSURE(S)
Professional Development Leaves, 2011 - 2012
REASON FOR BOARD CONSIDERATION
Page 1 of 5
ITEM NUMBER
ACTION
D.5
BACKGROUND:
The following faculty applied for professional development (sabbatical) leaves for the 2011-2012 academic
year. Their proposals were carefully reviewed by the Sabbatical Leave Review Board (SLRB) and, when
appropriate, were resubmitted with clarification or modification. Each was approved as satisfying the
requirements of the CCFT Contract agreement. The following is a list of faculty whose proposals are
approved and for whom funding is available.
Rebecca Arnesty
Megan Caspers
Geneffa Jonker
Denise Lim
Dental Hygiene
Mathematics
English
Biology
SP Semester 2012
One Year
One Year
FA Semester 2011
FISCAL IMPACT:
Professional development leaves are required to be within budget parameters as established by the CCFT
Contract.
RECOMMENDATION:
It is recommended that the Governing Board approve the content and authorize the Vice President,
Instruction, to make the final determination of the 2011-2012 faculty professional development leaves within
the expenditure limit authorized through CCFT negotiations.
Administrator Initiating Item:
Renée M. Kilmer, Vice President, Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes
 Yes
No
No
Final Disposition
54
55
56
57
58
59
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
January 10, 2011
FROM: PRESIDENT
SUBJECT:
EduStream Contract
REASON FOR BOARD CONSIDERATION
Action
ENCLOSURE(S)
Page 1 of 1
ITEM NUMBER
D.6
BACKGROUND:
EduStream is a free, centralized resource for providing participating institutions with video-on-demand capabilities.
Funded by a 5-year grant from the California Community Colleges Chancellor’s Office, the project is sponsored by the
San Bernardino Community College District and currently 70 California Community Colleges are EduStream
members. EduStream is not only a hosting service for college videos, it also provides a searchable repository of
educational videos that can be retrieved by faculty and embedded into their online content. For example, if a biology
professor wanted students to review the process of cell division, a short 2-7 minute video could be retrieved by simply
copy/pasting the link from an EduStream playlist.
Video on-demand is also useful for expanding staff and professional development programs, and community outreach.
As a partner of EduStream, Cabrillo media, learning objects, collections, images, videos, animations and text will be
accessible to faculty and staff through the EduStream Digital Repository.
Management of Cabrillo’s uploaded video assets will be administrated through the Teaching & Learning Center,
Marketing and Communications, and the Library.
FISCAL IMPACT:
None
RECOMMENDATION:
It is recommended that the Governing Board authorize the Vice President of Administrative Services to
execute and make all necessary arrangements in relation to this agreement on behalf of the college.
Administrator Initiating Item:
Renée M. Kilmer, Vice President, Instruction
Academic and Professional Matter
 Yes  No
If yes, Faculty Senate Agreement
Senate President Signature
Yes
 No
Final Disposition
60
61
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
January 10, 2011
SUBJECT:
Academy for College Excellence Professional Services Contract
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
D.7
Background:
The Academy for College Excellence (formerly Digital Bridge Academy) is working in partnership
with Cabrillo’s Planning and Research Office to collect and analyze student outcome and retention
data from multi-state partner colleges. The scope of this project requires the services of consultants
with skills that are not normally required at the college.
Service: Technical Support for Project Evaluation


Development of data sharing agreements and partnerships
Assistance in developing a centralized database for multi-state partner colleges
Vendor: Institute for Evidence Based Change (IEBC)
Amount: $129,992
Duration: December 2010-September 2015
Fiscal Impact:
Expenditures of $129,992 funded by grants from the Bill and Melinda Gates Foundation.
Recommendation:
It is recommended that the Governing Board authorize the Vice President of Administrative
Services to execute a professional service contract with Institute for Evidence Based Change.
Administrator Initiating Item:
Rock Pfotenhauer, Dean, CEED
Renée M. Kilmer, Vice President, Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
62
63
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
January 10, 2011
SUBJECT:
Categorical Flexibility
REASON FOR BOARD CONSIDERATION
PUBLIC HEARING
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 1
BACKGROUND:
The District will take testimony from the public at a hearing regarding Categorical Flexibility at the
January 1, 2010 Board meeting at 6:30 pm.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
64
65
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
January 10, 2011
2010-11 Categorical Flexibility
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
ACTION
Page 1 of 2
D.8
BACKGROUND:
The education trailer bill for the 2009-10 Budget Act; AB X2 (Education Code section 84043) provides for
categorical flexibility for Districts for the categorical programs listed below:
Program
Equal Employment
Economic Development
Apprenticeship
Part Time Faculty Office Hours
Part Time Faculty Compensation
Part Time Faculty Health Insurance
Transfer/Articulation
Matriculation
Financial Aid Administration
Student Success
CalWORKS
Basic Skills
Nursing Support
Disabled Students
Extended Opportunity Programs and Services
EOPS/CARE
Telecommunications
Scheduled Maintenance
Instructional Equipment
Career Technical Education
Transfer From
X
X
X
X
X
X
X
X
Transfer To
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
FISCAL IMPACT:
Part Time Faculty Compensation revenue will be reduced by $1,000, Matriculation revenue will be
increased by $1,000.
RECOMMENDATION:
It is recommended that the Governing Board take testimony from the public, discuss and approve the
proposed transfer of funds.
Administrator Initiating Item:
Graciano Mendoza/
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
66
Under the flexibility provision, Districts are allowed to redirect funds from any categorical program listed
in the left or “From” column above to any program included in the “To” column on the right side of the
table. Categorical programs under flexibility rules lock in 2008-09 District allocation levels, less the
2009-10 reductions, through 2012-13. Community colleges that elect to use funding in the manner
authorized under the flexibility provision are deemed to be in compliance with the program state and
local funding requirements contained in the statutory, regulatory and provisional language associated
with the programs. It should be noted that the state cannot waive federal compliance requirements. The
District is required to transfer at least $1 from one of the flexible programs in the left column to a
program in the right column to trigger flexibility for all programs in the left column. Districts have the
flexibility to continue to process transfers between programs through 2012-13 upon approval by the
Governing Board. The District will continue to evaluate categorical program flexibility options to best
meet the needs of the college.
The trailer bill was written to provide colleges with an opportunity to review their priorities given the
significant budget reductions sustained in both the unrestricted general fund and categorical programs.
If a college elects to trigger the flexibility provision, the Governing Board of the District shall, at a
regularly scheduled open public hearing, take testimony from the public, discuss and approve or
disapprove the proposed use of funding.
The District does not plan to make significant changes to the original categorical allocations received
from the state for 2010-11.
The District is seeking approval to trigger categorical flexibility to gain relief from statutory, regulatory
and compliance requirements for these programs for 2010-11. The transfer listed below is sufficient to
trigger flexibility per Education Code section 84043.
Account Number
Income
8000
8000
Description
Program Funds
Matriculation
PT Faculty Office Hours
2 of 2
Increase/Decrease
$1,000
($1,000)
67
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
January 10, 2011
Budget Update
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 1
E.1
BACKGROUND:
It is anticipated that the District will submit a Budget Update to the Board at the January, 2011
meeting.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
68
69
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
January 10, 2011
FROM: PRESIDENT
SUBJECT:
Facilities Master Plan Project Status
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
INFORMATION
ENCLOSURE(S)
Page 1 of 3
E.2
BACKGROUND:
Major Projects under Construction
Financial Overview for
Major Projects
AEC
Current Budget
Total Paid to Date
(thru 11/30/10)
Encumbered
(thru 11/30/10)
Changes Under Review-including change orders
not encumbered
Anticipated Future
Expenses
Subtotal Committed
Construction
(Over)/Under Budget
Financial Overview for
Major Equipment
Projects
Current Budget
Total Paid to Date
(thru 11/30/10)
Encumbered
(thru 11/30/10)
Changes Under Review-including change orders
not encumbered
Anticipated Future
Expenses
Subtotal Committed
Construction
(Over)/Under Budget
Allied Health
Classrooms
SAC
Building 300
Watsonville
Renovation Green Tech Center
$78,929,841
$29,136,797
$28,104,996
$3,217,033
$10,940,000
77,811,684
29,045,468
24,970,509
1,770,757
3,735,660
436,483
24,278
478,257
381,855
211,181
587,184
60,472
454,100
109,757
6,080,406
22,537
78,857,888
0
29,130,218
25,902,866
152,000
2,414,369
608,041
10,635,288
71,953
6,579
2,202,130
802,664
304,712
AEC
Equipment
SAC
Equipment
Allied Health
Equipment
Note#1
Building 300
Equipment
$2,271,000
$263,873
$2,394,977
1,862,000
2,258,157
263,873
1,039,453
1,581
0
71,219
227,122
0
0
0
0
0
2,258,157
0
263,873
1,284,305
2,394,977
1,633,297
1,862,000
12,843
0
0
0
Note #1 Regarding Bldg 300 reconstruction, due to the favorable bid opening, $1,006,000 in State funds was reverted.
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
70
Major Projects under Construction
Arts Education Classrooms Project
Buildings 4 (Theater) and 5 (Music) continue to be in the closeout and punch list process. In addition to
these activities staff is working to resolve acoustic concerns in 2-D and 3-D Art and the Music Building
and water leaks in the Theater and Music buildings. Thirteen of the nineteen contractors have either been
closed out or will be closed shortly. Mediation with the remaining contractors, architect, and construction
manager is scheduled for December 6.
Health and Wellness Project
The Allied Health project consists of two buildings totaling 57,000 square feet, and is the new home for
programs such as Nursing, Radiology Technology, Medical Assisting, Dental Hygiene, Health and
Wellness, and the Stroke Center. RMW is the architect and Soltek Pacific is the contractor.
Construction began in May 2008 and the buildings are 100% complete. Staff is in the process of closing
out the project. All remaining issues have been resolved with the contractor. Anticipated future changes
are an estimate of potential additional work, not part of initial bid. The District received approval to
encumber state funds for the equipment and has started to place orders and bid large equipment
purchases.
Building 300 Renovation
On February 1, 2010 the Governing Board approved awarding a bid in the amount of $1,560,136 to
Tombleson Construction of Salinas for the renovation of the 300 building. The project will
remodel/reconstruct 12,523 assignable square feet of space to provide needed instructional space for ten
general purpose classrooms, two large assembly/class rooms and nine BELA division offices. The
construction began in spring 2010 and is 98% complete. Substantial completion will occur in December
2010. Release request for state equipment funds was submitted to the Chancellor’s Office the week of
October 4, 2010. Approval of the list was received on October 14, 2010. Staff has been placing orders
for long lead time items to prepare the space for classes starting in the building in the spring semester
2011.
Watsonville Green Technology Center
The District and the City of Watsonville closed escrow on the purchase of the Watsonville Library on
July 15, 2008. Since then, the college has demolished the building in order to construct a 14,000 square
foot Industrial Training Education Center (ITEC). The District received a grant for $2.5 million from
Economic Development Agency for the project, and the grant was augmented by $865,000 this past
summer to help fund an upgrade to a Platinum Level LEED certified “green” building. The project
name has been changed to the Green Technology Center to reflect the new focus. The Division of State
Architect (DSA) approved the plans in June of 2010 and EDA approved the plans and specifications in
July. The project went to bid in August 2010. In October, the Board approved Dilbeck and Sons as well
as an augmentation to the budget of $517,000, which will appear in December’s Facilities Master Plan
Project Status report. Dilbeck and Sons were issued a notice to proceed and construction has begun. A
deductive change order for the value engineering items discussed at the October Board meeting was
approved at the November Board Meeting. The District has received a generous donation of
$100,000.00 for construction which allows us to add back some of the items that were value engineered
out.
2 of 3
71
Awards of Informal Bids under the Uniform Construction Cost Accounting System (UCC):
At the September 2005 Governing Board meeting, the Uniform Public Construction Cost Accounting
System was adopted to enable the District to increase the formal bid limits from $15,000 to $125,000.
By adopting the Uniform Public Construction Cost Accounting System, the Board authorized the
President or his/her designee to enter into agreements with low bidders using the informal bidding
process with the provision that the successful awards would be presented to the Board as an information
item. This system enables the District to 1) informally bid projects under $125,000 to pre-qualified
contractors, 2) more efficiently and effectively manage small to medium sized projects, and 3) contract
with local contractors who are deemed “qualified” bidders.
No bids were awarded in November.
3 of 3
72
73
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
January 10, 2011
SUBJECT:
ENCLOSURE(S)
Financial Reports
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
Page 1 of 22
E.3
INFORMATION
BACKGROUND:
The following financial reports are presented for the information of the Governing Board:
Report
Period Ending
Trial Balance
11/30/10
Page
2
Year-to-Date Budget Reports
11/30/10
General Fund
Child Development Fund
Building Fund
Revenue Bond 1998 Construction Fund
Revenue Bond 2004 (Series A) Construction Fund
Revenue Bond 2004 (Series B) Construction Fund
Debt Service Fund
Retiree Benefit Fund
3-4
5-6
7
8
9
10
11
12
Clearing and Revolving
11/30/10
13
Bookstore
11/30/10
14-15
Cafeteria
11/30/10
16-17
Associated Students
11/30/10
18
Scholarships/Loans
11/30/10
19
Student Center Fee
11/30/10
20
Student Representation Fee
11/30/10
21
Trust and Agency
11/30/10
22
Administrator Initiating Item:
Roy Pirchio
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
January 10, 2011
FROM: PRESIDENT
SUBJECT:
Spring 2011 Flex Week Activities
REASON FOR BOARD CONSIDERATION
INFORMATION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
Flex booklet
E.4
BACKGROUND:
The Staff Development Committee has organized five days of workshops and activities to take place from
Monday, January 31 through Friday, February 4, 2011. Faculty can choose to attend workshops, perform
individual projects, or assist in student advising during registration. Forty-eight workshops are planned
between Monday and Thursday of that week. On Friday, February 4, College divisions and departments will
meet.
Scheduled events include a kick-off Breakfast with Brian on Monday morning, January 31, featuring an
informal dialog on college issues. Faculty are invited to participate in a number of workshops focused on
student learning outcomes and promoting student achievement. Cabrillo’s basic skills learning communities
will provide faculty and staff a look at programs that increase success and student persistence rates. Career
and Technical Education (CTE) leaders will host a tour for Cabrillo CTE faculty of South County high
schools to learn about training in business, construction technology, green careers, digital media, and health
careers. Science instruction for under-prepared students will be the main topic of discussion led by faculty
from ACE, Biology, Physics, and Chemistry. Slicing and Filtering—Interacting with Data, will provide
participants strategies for working interactively with datasets to align curriculum by analyzing trends in
enrollment, success, retention, and more. The following workshops, Knowing When to Call 911, Safe Spaces
Training and Breaking Chains, Building Dreams, address the campus environment and well being of our
students. Several sessions are provided to help instructors further develop student learning outcomes in their
curriculum.
Additional professional development events include a 3-day intensive workshop called On Course, which
teaches strategies to improve student success, and a 2-day workshop on the new Blackboard learning
management system, scheduled the week before flex week. The Faculty Experiential Learning Institute will
also hold two 5-day workshops, one in winter, and one in summer, that teaches the Academy for College
Excellence (ACE) curriculum.
The Spring 2011 Flex Calendar was approved by the Staff Development Committee on November 18, 2010
and approved by Faculty Senate on November 30, 2010.
The Spring 2011 Flex Calendar is also available on the Cabrillo website at:
http://www.cabrillo.edu/services/tlc/spring2011flex.
Members of the Governing Board are invited and encouraged to participate in these staff development
activities.
Administrator Initiating Item:
Renée M. Kilmer, Vice President, Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
96
97
Cabrillo College Staff Development
SPRING 2011 FLEXIBLE CALENDAR
january 31 – february 4, 2011
www.cabrillo.edu/services/tlc/spring2011flex
98
WORKSHOPS FOR ALL
The following list of Flex Calendar activities are highlighted to indicate they may be of particular interest to both staff and faculty. Join your friends and colleagues this Flex Week to learn about
student support strategies, best practices for retention, building a learning community, instructional
programs successful with our diverse student population, and smarter ways to use technology in teaching and learning. Dotted descriptions indicate workshops after 4pm. The calendar website is located at
www.cabrillo.edu/services/tlc/spring2011flex.
MONDAY, JANUARY 31, 2011
Breakfast with Brian
Achieving Cabrillo’s Mission
Safe Spaces Training
Staff and Faculty Emergency Preparedness Training
Make Sustainability a Reality at Cabrillo
Computing in the Cloud
TUESDAY, FEBRUARY 1, 2011
Using the New Cabrillo Web Templates
Break Chains, Building Dreams: Conversations about Drug and Alcohol Abuse
WEDNESDAY, FEBRUARY 2, 2011
The Faculty Senate and the Governing Board: Partners in Student Success
I’ve Always Wanted to...Know When to Call 911?
THURSDAY, FEBRUARY 3, 2011
Slicing and Filtering—Interacting with Data
FRIDAY, FEBRUARY 1, 2011
Division/Department Day
SATURDAY, JANUARY 29, 2011
Our Gang (Coyote Hills)
99
MULTI-DAY EVENTS, spring 2011
Eileen Zamora
Certified On Course Facilitator
Professor, Southwestern College
MON – WED, JAN 31 – FEB 2, SESNON HOUSE
8:30-4:30 Mon, Tues, & Wed
The workbook and a light breakfast and lunch
will be provided.
Optional session 6:00-9:00 Tuesday evening
The On Course I Workshop offers…
• A highly experiential professional development event
• Dozens of innovative teaching strategies
• Curriculum supporting skills for success in college coursework
• Teaching methods that encourage students to be actively involved in their learning
• Ideas for helping students take responsibility and pave their own path to success
• Ways to empower your students to become active, responsible and successful learners
• An opportunity to have fun with your colleagues and leave with excitement about new teaching
strategies you will have ready for your classroom
These learner-centered strategies—representing best practices from innovators in higher education, business,
psychology, sports and personal effectiveness—help students become full and active partners in their own
education. Strategies presented in this workshop improve both student academic success and retention.
View data from a number of college and universities at www.OnCourseWorkshop.com (click on DATA). Join
your colleagues for this fun event. Gain teaching strategies that you can take directly into your classroom. Learn
proven methods for empowering your students to achieve their greatest potential in college…and beyond.
Participants are expected to attend all 3 days. Open to all Cabrillo faculty. Priority given to faculty teaching Basic
Skills and those teaching in Learning Communities. Workshop funded by Title V.
Advance registration is required by Jan. 5. Contact: Sheryl Kern-Jones, ext. 3292, shkernjo@cabrillo.edu
About Eileen Zamora, Certified On Course Facilitator
As an On Course facilitator, Eileen Zamora is fulfilling her dream of providing educators with learner-centered
strategies for empowering students to become active, responsible learners. Eileen is an experienced, enthusiastic
educator and workshop facilitator. For over 25 years, Professor Zamora has been dividing her time between
teaching English courses and facilitating experiential workshops for educators from across the country. Her
experience includes working with developmental learners, students who are at-risk, and second language learners.
Since 1990, she has been an English and College Success Skills professor at Southwestern College in San Diego,
California.
Professor Zamora has had extensive training in cooperative learning strategies, teaching to diverse learning styles, classroom assessment techniques, leadership development, and critical thinking. She holds a Bachelor’s
Degree in English and a Master’s in Linguistics from San Diego State University. In addition to her teaching
duties, Professor Zamora has been contracted as the On Course Faculty Training Coordinator at Southwestern
College. She recently received the Professional Leadership Award for her work providing faculty from across the
disciplines with principles and strategies for actively engaging their students in the learning process. She also
received a Teaching Excellence Award from the National Institute for Staff and Organizational Development
(NISOD).
MULTI-DAY EVENTS, spring 2011
100
Academy for College Excellence’s
FACULTY E XPERIENTIAL L EARNING INSTITUTE
(FELI)
Winter dates: January 10-14, 2011
Summer dates: June 13-17, 2011
The FELI is a 5-day institute that teaches core ACE curriculum around communication,
reflection, working styles, and leadership techniques. Participants can learn new skills,
renew themselves professionally and experience an educational approach similar to the
methods used to teach students in the ACE program. The FELI is the first step in becoming an ACE instructor.
For more information and registration, please go to:
http://academyforcollegeexcellence.org/wi11-feli-aptos-ca/ or contact
Fran Guerrero, 477-3343
BLACKBOARD 9.1 TRAINING
A 2-day workshop series for distance education faculty.
January 26 through Jan 27, 9-4pm, Room 507
Micah Orloff, Educational Project Coordinator, @ONE Project, Mt. San Jacinto College
This workshop offers Cabrillo faculty hands-on experience with:
• the new navigation/editing features.
• content creation tools to effectively design online course navigation
• communication/collaboration tools to maintain regular effective contact and
establish community
• assessment and evaluation tools to efficiently monitor student performance
Call or email the Teaching & Learning Center to reserve a spot. 831-479-5030 or
tlc@cabrillo.edu
– page 2 –
MONDAY, JANUARY 31,1012011
Breakfast with Brian
Kick off the Spring Semester with an informal dialog with Cabrillo President Brian King. We will discuss Cabrillo’s commitment to increasing student success, the latest on the budget outlook and planning, and other topics of interest.
8:30–10am
Hort 5005
Brian King
On Course I Workshop: Professional Development for Promoting Student Success
STARS Title V invites you to join us for a professional development event, On Course Workshop I, for promoting student
success. Join your colleagues for this fun event. Gain teaching strategies that you can take directly into your classroom. Learn
proven methods for empowering your students to achieve their greatest potential in college and beyond. See the full description for On Course I in the front of the flex calendar.
Mon–Wed, Jan 31–Feb 2
Sesnon House
Eileen Zamora, Southwestern College
Achieving Cabrillo’s Mission
How does Cabrillo’s mission help students achieve their dreams? Its wording should articulate our purpose and goals, but
be written so that students can understand how our college meets their academic needs. Last flex, a group met to review
Cabrillo’s mission and to recommend whether or not it should be revised. Their analysis revealed that our current mission
statement is attempting to serve a dual purpose. It is acting as both a vision and mission statement, which may not make it
as effective as it could be. This flex we invite that group to meet again, and invite you to join us to brainstorm two different
statements: mission and vision. We will be attempting to answer the question: Who we are? How do we help our students
to succeed? Given that, what is our mission?
10am–12noon
Hort 5005
Rory O’Brien, Marcy Alancraig, Renee Kilmer
Books That Make a Difference—Authentic Conversations: Moving From Manipulation to Truth and
Commitment
“Talk Does Matter!” Can we alter the way we have conversations with colleagues about teaching and learning? Can we model
a more genuine and empowering way of talking with our students in class and in the office? I believe we can, so come join
in “a conversation about conversation” that touches on topics like: “Revolutionary Conversations for Adults,” “The Myth of
Holding Others Accountable,” “Moving from Manipulation to Engagement,” and “Stop Courting the Cynic.” Copies are
on reserve in the Library for check-out, but frankly, I think you’ll want to buy your own.
10am-12noon
SAC 226
Vicki Fabbri
Cabrillo’s Basic Skills Learning Communities: PUENTE, ACE, STARS, REAL, SMP
Want to refer basic skills students to supportive “learning community” programs that increase student success and persistence
rates, but don’t know much about these programs? Come to this session to learn more about The Puente Project (PUENTE),
Students Transitioning in Academics and Reaching Success (STARS), DBA’s Academy for College Excellence (ACE),
Reading and English Academic Learning (REAL), and EOPS/CARE Summer Migrant Program (SMP). In this session,
we will watch a short video, as well as discover what a learning community is and what the advantages are for (basic skills)
students. Hear testimonials from former/current learning community students and get a current update on each program.
10am–12noon
SAC 225
Adela Najarro, Rachel Mayo, Victoria Banales, and Joseph Carter
Safe Spaces Training
Create a safe and welcoming environment for LGBT students. This training focuses on basic LGBT concepts and theories,
strategies on how to create a safe classroom environment for LGBT students, and developing skills to confront homophobia,
heterosexism, biphobia and transphobia. Upon completion of the training each participant will receive a Safe Space emblem
that can be displayed in one’s office or classroom. The emblem represents a safe environment that is supportive and affirming
of lesbian, gay, bisexual, and transgendered persons. Note: This training is for those who are committed and ready to be allies
to the LGBT community. It is not meant as a forum for debating LGBT issues.
1–3pm
SAC 202
Dennis Bailey-Fougnier
– page 3 –
MONDAY, JANUARY 31, 2011
102
Basic Skills and Learning Communities Advisory Council (formerly ACES)
Born out of the California Basic Skills Initiative, BSLCAC was created at Cabrillo as a way for faculty and staff to meet and
discuss best ways to serve our basic skills (pre-transfer level) students. Recently, our committee evolved into a formal council
with a dual focus on both basic skills and learning communities. This meeting is divided into two parts: the first hour will
focus on our basic skills students and programs; the second hour will be devoted to our learning communities.
1–3pm
SAC 225
Victoria Bañales
Staff and Faculty Emergenc y Preparedness Training
State and federal mandates require all colleges to prepare and train employees what to do in the event of an emergency. Public
employees are disaster service workers and are required to receive training. Learn how to be more prepared in the event of a
campus emergency.
1–3pm
Room 450
Paul Ramos, Sheriff’s Office and Harry Bidleman, Public Safety
Program Chair Meeting
Program Chairs will discuss college issues related to curriculum and instruction.
3–4:30pm
Room 5137
Michelle Rivard
Make Sustainability a Reality at Cabrillo
Some of our students are saying they’ve always wanted to do something meaningful to help the world while in college. This
includes getting hands-on experience relevant to future careers, going to school in a place that embodies the best of what it
teaches, or getting paid for working on campus to help improve the school. Recent developments at Cabrillo can help students achieve their dreams while faculty stipends support instructors in teaching students to learn about sustainability. Realize
Cabrillo’s Climate Action Plan, and take advantage of our connections and student competitions for developing regional carbon reduction solutions. Learn about our recent NSF grant. For more information, visit our website at cabrillogreensteps.org.
3–5pm
Room 508
Climate Initiative Task Force
Computing in the Cloud
Join TLC staff for a demonstration and hands-on practice using the collaboration tools Google docs to create and store
shared documents, shared calendaring, and blog tools. Learn how these tools can be used by you and students for collaborative projects.
3–5pm
Room 1096
Francine Van Meter
What’s up with CHAC?
CHAC, the Cabrillo Hispanic Affairs Council, invites everyone to a presentation about our organization, Latinidad on
campus, Latino/a serving students groups, We’ll talk about Latino/a issues on campus, and a general brainstorming session
about where to go next.
3–5pm
Room 406
Cabrillo Hispanic Affairs Council
Orientation for New Adjunct Faculty
This workshop is designed for new adjunct faculty to introduce them to the college and familiarize them with college processes and procedures. How do you handle a waitlist and add codes? What about disruptive students? What accommodations
might a student with a learning disability request of you? What is WebAdvisor, and how are you expected to use it? Get
answers to these and other questions and handouts vital to a successful first semester at Cabrillo.
5:30–7:30pm
SAC 225
Rock Pfotenhauer
– page 4 –
TUESDAY, FEBRUARY 1,1032011
Part Timers’ Breakfast Meeting
Join us for a discussion of the changes in re-employment preference and process, retirement issues, state disability insurance,
and any business you would like to bring to the table. We hope to have some Cabrillo College Board members present. As
always, a full and delicious breakfast will be provided.
8–10am
Hort 5005
Maya Bendotoff, John Govsky, and Michael McCarthy
I’ve Always Wanted to See How High School Students in Career and Technical Education (CTE) Courses Prepare
for College
This 3-hour tour will take you to South County high schools to see how students are using CTE to prepare for Cabrillo
courses. We will meet for a quick overview of the programs before boarding a van for the South County Tour. Your tour
guides will include leaders from the Regional Occupational Program and the CTE Community Collaborative. Classes you
will see include: Business Management/International Business; Computer Art in Video/Video Productions/Web Design;
Construction Technology; Fabrication/Metals; Green Careers; Health Careers/Medical Technology; and if time permits,
Athletic Training. We will be back on campus by noon. Limited to 20 participants. RSVP http://go.cabrillo.edu/tourRSVP
8-11:30am
Meet in Room 1604
Frank Lynch, Audries Blake, Shawn Ogimachi, and ROP Staff
Title V Grant —State of the STARS Project
Find out the latest on our Title V grant STARS, now in its second year. See the improvements made around campus, hear
how the first semester went of our First Year Experience pilot, get an overview of the new curriculum developed, find out how
our Faculty Inquiry system is progressing, and get a glimpse of what’s coming over the next few years.
9–10am
SAC 202
Rachel Mayo
Using the New Cabrillo Web Templates
Learn how to style your homepage or department page using the new Cabrillo web templates. This workshop will be taught
using Dreamweaver.
9am–12noon
Room 1096
John Mauceri and Francine Van Meter
Instructional Program Planning
Programs beginning the instructional planning process this spring will meet to review the process and obtain planning data
specific to your department. There is a mandatory meeting for faculty whose programs are beginning the instructional planning process in spring 2011: Political Science, Sociology, Women’s Studies, Human Services, Kinesiology, Medical Assistant,
Library, Horticulture, Physics, Art History, Theatre Arts.
10am–12noon
Room 454
Renée Kilmer
Dream, Dream, Dream: Music and Teaching in Non-Music Classrooms
Popular music expresses many contemporary dreams, hopes and fears. Students and their instructors can explore how our
history and politics speak to our dreams of success (and our nightmares of failure). Analyzing music helps students figure out
how their dreams of success compare with others. How exactly does music (on a CD or at YouTube) work in a non-music
classroom? It can jump-start a class, drive home major points, and make connections between ideas. Music may also enhance
student retention of concepts (some evidence suggests) or at least receptivity (we believe). Songs, YouTube clips and instrumental music put the audio back into “audio-visual” and add an artistic and emotional component to the learning process.
Be a part of several demonstrations; we will even present musical ideas for chemistry, math, and dental hygiene classrooms.
10am–12noon
Room 425
Michael Pebworth and T.Craig Mosher
CCEU Spring Luncheon
The Cabrillo Classified Employees Union welcomes you to our annual spring flex activity. We will discuss current challenges
that are in front of us and hope to see you all together in one place. Lunch will be provided.
12noon–2pm
Hort 5005
Stephanie Stainback
– page 5 –
TUESDAY, FEBRUARY 1, 2011
104
Breaking Chains, Building Dreams: Conversations about Drug and Alcohol Abuse
Drug and alcohol abuse can stifle a student’s dreams. How can we talk to students when we suspect they have a drug or
alcohol problem? What actual statements might make a difference? This workshop will help faculty and staff to develop
intervention skills with students whom they suspect are are struggling with drug and alcohol issues.
1–3pm
SAC226
Patrick Meyer, Dianne Avelar, Vicki Fabbri, and Jan Tice
SLO’s and Program Planning: Be Prepared!
This workshop is designed especially for Instructional programs two years away from presenting their program plans to the
Council for Instructional Planning: Business, ESL, Culinary Arts, ECE, Dental Hygiene, Stroke Center, Engineering, Music,
Photography. We will review strategies for completing SLO Assessment tasks required for Instructional Program Planning,
for establishing a regular process of assessment and dialogue within a program, and for making the process worthwhile. In
addition, you’ll learn about how you can modify the student survey so your department can find out exactly what it needs to
know from students and also learn what data requests you can make of the PRO office. Though designed especially for these
departments, the workshop is open to all.
1–3pm
508
Marcy Alancraig and Rick Fillman
Social Justice Conference Year Five
When the Social Justice Conference (SJC), began five years ago, it came along with a verbal commitment and personal challenge to reach year five. Accomplished! The SJC continues this spring semester. Join our workshop and learn how to support
the conference and participate. This may be your last opportunity and it would be great to end with a firework explosion of
support and participation—but we need you! Come celebrate, learn and participate.
1–3pm
Room 406
Adela Najarro
Faculty Senate
Come to the first Faculty Senate meeting of 2011 at the Watsonville Center. Take advantage of this opportunity to catch up
on the latest news affecting faculty and get a chance to visit Watsonville. At this meeting you’ll learn about how the senate
functions as an integral part of the shared governance process on campus. Help plan our future adventures and find out how
to participate in senate activities.
3–5pm
Watsonville Center
Steve Hodges
Live Stories of Success: How to Use Them in Your Classroom.
Cabrillo College students will share their success stories. Learn how every teacher can host a successful former student guest
speaker in their class. Find out how these former students inspire, motivate and encourage current students to dream big, and
keep coming back. Discussion will focus on steps to select and contact successful former students, the best format for your
class, and follow up activities. This will be an interactive and inspiring workshop.
3–5pm
SAC 225
Cathy Diaz
On Course: WALKING THE TALK
This optional session is designed for On Course participants who want the opportunity to improve their own lives, personally
as well as professionally. Many participants report this session to be extraordinarily valuable in helping them discover their
next steps for creating the rich, full life they want.
6–9pm
Sesnon House
Eileen Zamora, Southwestern College
– page 6 –
WEDNESDAY, FEBRUARY 2,1052011
Got Cheaters? Let’s Talk.
Across the disciplines, we assign research papers and some include plagiarized passages. Why do students plagiarize, and what
can we do to minimize this problem? Come share your experience with members of the English department and discuss
how you’ve always wanted a set of class papers where each student has cited sources correctly while presenting cutting edge
thought and engaging prose. Let’s work together to foster a supportive and effective writing climate across campus that builds
student success.
8–10am
Room 406
English Department
Individual Creativity in Math Teaching—What Successes Do You Have That Help Student Achieve?
Participants will discuss techniques they have developed to help students understand and utilize difficult math concepts.
Participants should bring specific examples of these techniques to demonstrate and discuss.
8–10am
Room 708
Dave Viglienzoni
The Faculty Senate and the Governing Board: Partners in Student Success
Join us for a presentation and discussion on the role the Faculty Senate and the Governing Board each play in student success,
and how they can and will work together in the future.
10–11:30am
Room 5001
Steve Hodges, Faculty Senate President and Gary Reece, Governing Board
How Can Science Literac y Be Taught to Under-prepared Students?
Science and technology are the basis for the future of our economy and understanding our changing environment. A large
percentage of current and future jobs will require knowledge and skills in science and technology. Yet many of our students
are not prepared to succeed in transfer-level science classes, and Cabrillo does not offer courses in science that are below
transfer-level. How do we prepare students with weak backgrounds in science for educational and career pathways that are
built on a foundation of science literacy?
10am–12noon
Room 825
Nicole Crane, Carlos Figueroa, Diego Navarro, and Harry Ungar
Assessing SLO’s in Math
Members of the math department will discuss their individual assessments of SLO’s from Fall 2010. We will identify which
techniques and approaches are helping students achieve math success.
10am–12noon
Room 711
Dan Morgali
The Academic Hand-Off: Fall to Spring Semester in the First Year Experience
Reading and English instructors from STARS First Year Experience courses (offered in fall) would like to invite History
instructors for STARS spring 2011 courses to join them in a discussion of the challenges and strengths of STARS students.
Topics will include reading and writing organization strategies, and ways History instructors may reinforce and revisit these
strategies in their spring courses.
12noon-1:30pm
Room 406
Eric Grabiel
CCFT Luncheon
Our semiannual luncheon includes an intermingling of colleagues, a brief update on the proposed budget for next year, and
Zocolli’s Italian food. (Bring your own plate to get moved to the front of the food line.)
12noon–1pm
Hort 5005
Paul Harvell
CCFT All Faculty Meeting
How has the state budget scene changed over the past couple of months and how will the current budget climate effect contract negotiations? Join us for an update and discussion of relevant topics.
1–3pm
Hort 5005
Paul Harvell
– page 7 –
WEDNESDAY, FEBRUARY 2, 2011
106
Technology Literac y and the 21st Century Learner
This workshop explores how instructors can communicate effectively online with students who wonder about the meaning and the relevance of the topics we teach. We will discuss how to engage a diverse student population so they can learn
concepts and procedures that will open doors of opportunity. Distance instructors and those using online technology will be
encouraged to share their stories. We will also talk about new web resources—an online video database, and ways to use social
media tools for student engagement.
1–3pm
Room 1096
Ray Kaupp and Francine Van Meter
I’ve Always Wanted to...Know When to Call 911!
In this workshop, clinicians from Student Health Services (SHS) will talk about what constitutes a medical or psychiatric
emergency. They will help you to better understand when a student has a medical or psychological issue that may be handled
by SHS versus one that requires emergency services. The presentation will feature a slide set entitled “I’ve called 911...now
what??!” and will look at how to proceed once you have assessed the situation an emergency that requires additional support.
2–3:30pm
Room 831
Dianne Avelar, Marion Brodkey, Katie Dowling, Susan Lavelle, and Martha Orr
Instructional Planning Curriculum 411
This workshop is for anyone facing Instructional Planning/Program Review. We will go through elements you need to consider and offer suggestions from those in departments who have recently taken their courses through the curriculum process.
The second hour will be devoted to Curriculum business and Curriculum Committee members should plan to attend.
3–5pm
SAC 202
Jennifer Cass and Dale Attias
Watsonville Center Faculty Meeting & Orientation
Meet other faculty over dinner and get information on procedures and resources at the Watsonville Center, including office
assignments, alarm codes, keys, and an orientation to the smart technology in classrooms. Learn about support services for
students, and hear an update on construction of the Green Technology Center.
5:30–8:30pm
Wats 4330
Rachel Mayo, Tera Martin and Marcelo Nogueira
– page 8 –
107
THURSDAY, FEBRUARY 3, 2011
Dental Hygiene Clinical Calibration
This three-hour group session will provide a unique opportunity for dental hygiene faculty to conquer calibration issues and
focus on common solutions. A combination session will focus on the calibration of instrumentation techniques, for example,
use of the explorer and ultrasonic scaler.
9–12noon
HW 2113
Toni Alderson and Leanne Albers
ADAA and 504: The Laws and their Effects on Disabled Students at Cabrillo
Designed for faculty and staff in DSPS, this session, based on the 2010 CAPED workshop, will emphasize how Section 504
and the new ADA (ADAA) can be implemented at Cabrillo.
10–11:30am
SAC 225
Deborah Shulman and Patti Tomnitz
Creating and Integrating DVD’s into Your College Curriculum
Learn how DVD’s and books provide a visual/auditory tool for students. Discussion will focus on the following books
and DVD resources: Farewell to Manzanar, Life and Times of Frederick Douglass, The Lightning Thief, and Moby Dick.
Resources developed while on my sabbatical are the result of field trips to Manzanar and New Bedford, along with supplemental materials on Greek mythology and my sabbatical journey following the 1845 biographies of Frederick Douglass.
10am–12noon
Room 1064
Julie Hanks
Slicing and Filtering—Interacting with Data
Learn some of the basics of slicing, filtering, and summarizing data from a prepared dataset (or from raw data), using the pivot
table feature of Excel. This session will focus on using the “Curriculum Alignment Tool” (CAT) – a collection of pivot tables
and charts prepared for the Office of Instruction, and subsequently made available to interested staff and faculty. The backend
dataset consists of some 16,000 rows—four years of data for all sections taught at the college. Included are data regarding the
section’s term, department, division, location, enrollment, success, WSCH, FTES, and placement in the curriculum (Basic
Skills, CTE, Transfer, IGETC, CSU GE). The first hour will consist of a discussion about working interactively with datasets, followed by a detailed look at this particular dataset. Along the way we will cover specifics such as how to add/remove
fields from the pivot table output, and how to drill down (to get more detail) or up (to summarize). During the second hour
participants will be unleashed to try out interactive data manipulation on their own.
10am–12noon
1096
Rick Fillman
Learning Skills Program (LSP) Meeting
The annual Spring LSP lunch for LSP faculty and staff will be held at Deborah’s house following the ADAA & 504 session
on campus.
12noon–2pm
Deborah Shulman’s Home
Enhancing Excellence Through Peer Review
The purpose of the evaluation procedure is to provide faculty members with information that contributes to their professional
development and is intended to support continuing professional growth and academic excellence. How can we maximize our
current evaluation process to help faculty help students achieve their dreams? What are the best practices for being honest
with colleagues about recommendations while incorporating commendations? What support do newer faculty members need
from their colleagues? Please join this discussion to share your experience and suggestions for the peer review process.
1–3pm
SAC 226
Panel hosted by CCFT
Visual Arts Scholarship Committee—Building Success
The Visual Arts Scholarship Committee will verify and set dates for the 2011 scholarship schedule and location; review the
2010 scholarship process, application policies, directions and materials for clarity and ease of student use; discuss strategies
of student advisement and/or mentoring; update available scholarship information and amounts; and discuss current funding
sources, needs and areas for growth.
1–3pm
Room 2022
Susan Hoisington
– page 9 –
THURSDAY, FEBRUARY 3, 2011
108
Great Student Writing: English Writing Awards
All English and ESL faculty are invited, and full-time English faculty may be solicited to assist with reading entries. Come and
participate in the selection of award-winning critical essays, narratives, and short stories. Participants work in small groups,
reading and discussing entries to select a first and second place winner for each genre category. We will conclude with a discussion of how the evaluation process worked and what makes for exemplary writing in various genres.
1–3:30pm
Room 406
Writing Awards Committee
SATURDAY, JANUARY 29, 2011
(BEFORE FLEX WEEK)
Our Gang
Research has shown that field trips are a critical component of standards-based instruction, providing instructional opportunities and content not available in the classroom, opening students’ eyes to the real world connections of material they are
learning, as well as providing connections to the community and natural environment. In addition, field trips provide renewal
for teachers, allowing us to learn along with our students and closely observe their learning strengths.
Our Gang invites you to participate in a field trip to Coyote Hills Regional Park on Saturday, January 29, from 9:00am
to 1:00pm. The Coyote Hills’ field trip will expose participants to a wide variety of instructional possibilities, including local
and regional history, especially that of California Indians, geology, wetlands management, wildlife conservation, creative
writing, art, agro-economy, urban planning, botany, and bay-and-estuary biology. Group size is limited so pre-registration is
necessary. Please email Chuck Smith (crsmith@cabrillo.edu) for transportation details and to reserve your spot.
9am–1pm
Coyote Hills Regional Park
Chuck Smith
– page 10 –
109
FRIDAY, FEBRUARY 4, 2011 :: DIVISION/DEPARTMENT
DAY
DIVISION/DEPARTMENT
TIME
ROOM
507
Library Meeting*
509
510
ESL lab
407
1063
1093
9AM–1PM
SAC225
9AM–12NOON
SACW202
Health Athletics Wellness and Kinesiology Division Meeting
Adaptive PE
Dental Hygiene
Health Science
Human Services
Medical Assistant
Nursing
Physical Education/Athletics
Radiologic Technology
Stroke Center
9–11AM
12NOON–2PM
12NOON–4PM
12NOON–2PM
12NOON–2PM
12NOON–3PM
11:30AM–2PM
9:30–11:30AM*
12NOON–2PM*
12NOON–2PM *
* Thursday, February 3
ROOM
Instructional Development
9–10:30AM
SACW202
Disabled Students Programs and Services
10:30AM–12NOON SACW202
Career Education and Economic Development (CEED)
Counseling Division Meeting
TIME
332
506
Business, English, and Language Arts Division Meeting
8:30–10:30AM
BARE
11AM–12:30PM
Business, Accounting and Finance, Real Estate
Computer Applications and Business Technology
11AM–12:30PM
Digital Management Career Preparation
2–5PM
English
11AM–12:30PM
ESL
11AM–12:30PM
Journalism
11AM–12:30PM
Reading
4–6PM
World Languages
11AM–12:30PM
DIVISION/DEPARTMENT
HW2214
1107
HW2113
831
831
HW2210
HW2212
1118
HW2105
HW1110
Human Arts and Social Sciences Division Meeting
8:30–10:30AM
1804
Anthropology
11AM–1PM
431
Archaeological Tech
11AM–1PM
431
Communication Studies
11AM–1PM
834
Culinary Arts & Hospitality
11AM–1PM
1803
Early Childhood Education
5:30–8:30PM
1508
Global Studies
11–11:30AM
425
Global Studies Dept Mtgs
11:30AM–1PM
425
Economics, Education, History, Geography/
Meteorology, Political Science, Womens’ Studies
Philosophy
11AM–1PM
403
Psychology
11AM–1PM
401
Public Safety
11AM–1PM
1605
Sociology
11AM–1PM
431
– page 11 –
Department
Reference/Instruction
Potluck
9–10AM
10AM–12NOON
12NOON–1PM
* Thursday, February 3
1040
1040
1040
Natural and Applied Sciences Division Meeting
9–11AM
Astronomy
2–4PM
Biology
11:30AM–1:30PM
Chemistry
11:30AM–1:30PM
CS & CIS
1–3PM
Construction and Energy Management
12NOON–2PM
Engineering
12NOON–2PM
Engineering Technology
11AM–7PM
Geology/Ocean
12NOON–1:30PM
Horticulture
12NOON–2:30PM
Math
12NOON–1:30PM
MESA
2–3PM
Physics
12NOON–1:30PM
Welding
10AM–5PM
5005
Obsrv
616
614
2502
1301
715B
1306
705
5015
711
714
830
1306
Visual Applied and Performing Arts Division Meeting
Art History
Art Photography
Art Studio
Dance
Digital Media
Music
Theatre Arts
9–11AM
11AM–1PM
11AM–1PM
11AM–1PM
11AM–1PM
11AM–1PM
11AM–1PM
11AM–1PM
VAPA 1001
VAPA 1014
VAPA 2022
VAPA 2005
1117
1303
VAPA 5148
VAPA 4116
110
Guidelines for Flex
The flex calendar affords faculty the time and format
in which to examine instructional concerns outside
the traditional classroom setting. It offers an appropriate prelude to the school year as well as a checkpoint
between semesters to refresh our sense of educational
mission. This publication is your guide to the principles and process of staff development flex days at
Cabrillo College. If you have any questions after
reading it, please consult with your Dean or the Staff
Development Coordinator.
General Guidelines:
1. Required flex time:
Faculty may fulfill their flex requirement by attending
workshops on flex days, participating in advisement at
registration, or performing individual projects on designated flex days. Any exceptions to this policy must be
approved by your Dean.
Full-time faculty have a minimum time commitment
of 24 flexible hours per year plus two fall semester
mandatory days and one spring semester mandatory day.
Partial contract faculty are required to participate in a
specific number of days, which is prorated on a percentage
basis of an individual’s contract. Adjunct faculty are
required to participate in at least one hour of flex activity per
teaching unit each semester.
2. Special exception:
You may perform flex activities on days other than the
scheduled flex days, as long as they are not your regular
teaching days. Weekends and holidays are permissible as are
days when you are only teaching in the evening, or evenings
when you are only teaching during the day. You must obtain
approval of your Dean.
3. Deadlines:
The deadline for submitting your flex agreement is the end of
flex week. This contract needs to be signed by you and your
Dean. The deadline for submitting your individual activity
is the end of flex week. This contract needs to be signed by
you and your Dean.
4. Nonparticipation:
Should you decide to refuse to participate in the flex week,
you will have your pay reduced by the number of days of
nonparticipation (maximum of five days fall semester and
four days spring semester). All flex activities must be completed within the academic calendar.
Cabrillo Staff Development Committee
Renée Kilmer, Marcy Alancraig, Mark Hopkins, Chuck Smith, Patrick Meyer, Nancy Brown, Beatriz Perez, Sue Slater,
Francine Van Meter, John Govsky, Sesario Escoto, Loree McCawley, Sylvia Winder
Acknowledgements
Special thanks to Cheryl Chaffin, English Instructor, for assistance with editing, Dani Boscarelli, Duplications, for printing
our calendar and Darlene Hastings, Francis Sweetman, Margitta Dietrick-Welsh, Sandi Moore, and Barbara Rigg for room
scheduling.
– page 12 –
111
N
5100
Labs
5300
P
P
5000
Hortic
ulture
P F/G
P
P e ri m
FS
440
P H
500
E
E
400
450
E
P D
P
100
Enrollment
Services
300
350
P C
B
P I
P E
E
e te r R
oad
600
1090
1074
1097
E
1000
Library
700
E
T
Amphi
theater
T
200
Theater
P A/B
E
Student Activities
Center (SAC)
West
B
B B
P J
P
P P
E
E
Future
Allied Health
Cafeteria
E
E
ATM
900
800
DSPS
E
East
E
P
Pedestrian Bridge
Bookstore
Soquel Drive
B
P N
VAPA 1000
Forum
E
Sesnon
House
2600
1200
VAPA
5000
Music
Recital
Hall
2550
2500
2100
ABC
P
VAPA 3000
3D Art
T
Cabrillo College Drive
1800
VAPA 2000
2D Art
1300
T
1600
1400
CTC
VAPA
4000
Crocker
Theater
1170
P K
P
E
Pool
P L
Stadium
1550
1700
1500
P
E
Elevator
T
Telephone
P
Student Permit Parking
P
Designated Parking
Tennis
Courts
P M
P R
LEGEND
B
Receiving/
Maintenance
1100
Gym
1185
Sheriff
P S
Track
1190
Bus Stop
Accessible Path
Disabled Parking is available at all lots.
Multi
Purpose
Field
Athletic
Fields
Automatic Emergency Defibrillators
Santa Cruz
Highway 1
– page 14 –
Watsonville
Facilities
Development/
Purchasing
112
113
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
January 11, 2011
SUBJECT:
HSI Eligibility - Intent to Submit Application for Basic Title V Eligibility
REASON FOR BOARD CONSIDERATION
INFORMATION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
E.5
BACKGROUND:
The college intends to submit an application for designation in fiscal year 2011 as an eligible institution
to receive funding from Title V under the Higher Education Act of 1965 through the U.S. Department of
Education. This designation is required each year that an institution applies for a new grant, and the
college intends to apply for a Title V STEM grant (Science, Technology, Engineering and Mathematics)
through the Strengthening Hispanic-Serving Institutions (HSI) Program in 2011. College staff is
currently preparing material for the application in anticipation of the official Request for Proposals
which is expected early in the year.
Administrator Initiating Item:
Rachel Mayo, Dean of Educational Centers
Renée M. Kilmer, Vice President, Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes X No
 Yes  No
Final Disposition
114
115
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
January 10, 2011
Information Technology Update
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
INFORMATION
Page 1 of 8
E.6
This update takes a look back at the accomplishments of 2010 as well as a look forward to
Cabrillo‟s developing Technology picture for 2011.
Project Management
In Fall 2010, IT staff evaluated over a dozen potential project management tools, including popular
options such as Basecamp and Manymoon. We have now committed to using Smartsheet for at
least the next year, at which time we will evaluate our satisfaction. Smartsheet provides a way to
manage tasks, timelines, project documentation and communication in a streamlined, shareable
and web-enabled format. In addition to strong functionality, this software tool has the additional
benefit of being used by staff in the Career Education and Economic Development (CEED) division
as well as by Title V staff (STARS), opening the door to sharing knowledge, training and project
management across departments and divisions.
Data Center Upgrade and Server Consolidation
On November 29, 2010 the computer room AC unit for the 1300 building data center failed. While a
plan to consolidate data centers and provide redundant cooling for the 1300 data center was
already under development, the AC failure clearly increased the importance of moving quickly from
planning to implementation.
IT staff have worked with M&O staff and an air conditioning engineer to develop a plan that will
provide a stable, adequately cooled environment that safeguards our mission critical servers,
switches and data. The plan involves some modifications to the 1300 building to improve energy
efficiency and to allow for the inclusion of the servers currently housed in the 1200 building. The
use of green technology to allow cool outside air to be utilized will result in the savings of
approximately $3,000 per year in electricity usage. The decommissioning of the AC unit being used
to cool the 1200 building data center will result in a similar savings in money and energy.
The plan calls for the installation of two enterprise-level data center air conditioners to provide
failover protection in the eventuality that one unit fails. Improved ducting, enforcement of hot/cold
zones, and the utilization of outside air economizer are expected to provide improved cooling and a
50% reduction in energy usage over the former system.
(Continued on next page…)
Administrator Initiating Item:
Brian King
Craig Hayward
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
116
Web site migration
In fall 2010 the Cabrillo College website underwent a total overhaul. While a project of this scope is
bound to result in some broken links and growing pains, the overall process went remarkably
smoothly and with exceptional results. Cabrillo now has a more student-centric, modern website
with improved organization and intuitive navigation.
The new website is designed to bypass the bottleneck created by having a single web master by
creating a distributed system and process of maintaining pages by those individuals who are most
intimately familiar with their pages‟ contents. IT would like to give many thanks to Francine Van
Meter and Kip Nead of the Teaching and Learning Center for their support of this process. Also,
many thanks are due to Kristin Fabos, Evelyn Hirsch, and Jana Marcus in the Marketing &
Communications Department for their leadership on the development of the new look and feel and
also for their work with numerous focus groups to create the new, streamlined navigation system.
Finally, John Mauceri, our lone web master, truly deserves recognition for the skill, integrity and
devotion he brought to the development and implementation of the new web site.
Technology plan
The next iteration of the college‟s technology plan began its development in fall 2010. Major
milestones include:





IT Retreat
Datatel Action Planning
Establishment of Tech Plan Development Committee
Technology Project Prioritization meetings with each component
Establishing an outline of the next technology plan
Additionally, the Tech Plan Development Committee has identified themes that will run throughout
the next tech plan, including Virtualization, Security, and Green Computing. Next milestones
include a first draft of the plan to be completed in January and the gathering of input and feedback
at various venues during spring 2011, with the final report ready for the Board meeting in June
2011.
Computer Technology Center (CTC) – 2010 Highlights
CTC staff assessed over 1,000 personal computers in Cabrillo‟s labs and deployed Windows 7 on
those computers which could benefit from the upgrade.
In fall 2010, the CTC served 2,714 students who logged in for a combined 53,282 hours in the CTC
– about 20 hours per student, on average.
The CISCO lab moved into new facilities in the CTC in fall 2010.
CTC staff salvaged memory modules from older systems to upgrade Transfer Center computers to
1 GB RAM.
Assessment lab computers were configured to accommodate distance education test proctoring
(Continued on next page…)
-2-
117
Additionally, CTC staff also collaborated with other IT staff on the following projects of note in 2010:








Assisted with the Stroke Center and Radiology computer move and setup
Assisted with switch installations in the new Health and Wellness buildings
Evaluated alternative anti-virus & anti-malware security applications
Researched virtualization of computer lab PCs
New nursing simulation lab and new nursing computer lab installed
New Medical Assisting laptops configured
New cart and laptops for room 515 installed and configured
Upgraded student domain controllers to Windows Server 2008
CommVault data backup enhancement
IT purchased data deduplication software that removes redundant files from server and network
drive backups thereby improving the efficiency and stability of critical backup processes, allowing
our existing hardware to keep pace with growing data demands without sacrificing reliability. Our
network administrators have received training in the use of the new deduplication capabilities from
CommVault personnel and are already seeing enormous benefits from this deployment.
Datatel/Technical Applications update
Regulatory
Custom Title 5 course repetition changes were in place for Wintersession Registration 2010. This
limits a student to 4 funded W‟s in a course.
Collaborated with the Instruction Office on the CB21 project to define levels below transfer in
English, Math, Read & ESL was completed. Added additional levels for CB21-Levels-BelowTransfer and also new Taxonomy of Program (TOP) codes. IT sent the changes to the
Chancellor‟s Office CO via the CB00 MasterCourse File update process.
MIS requirement to report Migrant Worker Status, Major is complete. The WebAdvisor Verify My
Student Info form collects CTE and Matric MIS data required by term.
The state has rewritten all MIS programs and error reports based on their SQL implementation.
Hopefully this is a work in progress as the error reports are not helpful and we used an Excel
spreadsheet developed by College of the Canyons in order to identify the errors and submit 2010
Fall MIS.
Software
Software upgrades completed:
WebAdvisor 3.15 – in house
Java 6 – Datatel consultant
SaValet 2.4 - Datatel consultant
Datatel Daemon 1.5.1 – Datatel consultant
(Continued on next page…)
-3-
118
Unidata 7.2 upgrade requested; approved; and downloaded
Programming support ends 12/31/10
Full tech support ends 3/31/11
Limited tech support ends 6/30/11
Schedule for January or spring break with Datatel Services?
eCommerce 4.0 upgrade plus Payment Gateway installation and training are to be scheduled. With
this release Colleague no longer supports the entry, storage, or transmission of sensitive credit
card information. The objective of this release is to support institutions in their pursuit of PCI
compliance.
Switched support for the Sun server that runs Datatel (aka Brain) to Oracle.
Training
Purchased Datatel‟s UI 4.0 Learning Services Package and have held training sessions with major
offices.
Analysts are training and becoming proficient in working with Colleague Studio, Datatel‟s new
programming tool. Analysts participated in a Colleague Studio training webinar on 8/26 from 10am
to 1pm.
Staff members participated in Dreamweaver training in order to support the departments that will
be building their own forms for the document imaging project.
Three staff members attended the DUG conference from March 28 through March 31.
Participated in several discussions with Datatel and other vendors regarding the creation of a new
SQL warehouse to support integrated reporting and research. Also outlined the pathway for moving
moving Datatel Colleague from Unidata to a SQL database backend.
Three staff members attended the 3CDUG meeting held at Ohlone College on Wednesday, July 28
focusing on sessions covering MIS, SQL, virtualization, Disaster Recovery, and FERPA rules.
Core Team
The Core Team has been reconvened and meetings are now being scheduled for four times a
year. Meetings were held on June 23, September 29, and December 15. After the first meeting, a
subcommittee was formed to review procedures for changing addresses in Datatel.
Administrative Services projects
Completed 4 classes for Business Office on Excel and Datatel reporting.
Provided QueryBuilder and Datatel file/element structure training for Business Office.
(Continued on next page…)
-4-
119
Prepared training material for importing Budget Workbook RTReports into Excel and Advanced
Filtering. Updated the Budget Workbook How-To.
Rebuilt the Leave Report as not all balances were not summing correctly.
Created a RTReport for Contract Leave.
In progress with the Higher One project which was approved late September for a January
implementation.
Includes: Refund to debit/credit card or bank direct deposit
Spring 2011 Fin Aid pilot
If Fin Aid, any balance will go through H1
Mailing to students when group is identified (complete)
ATM‟s to be setup with phone line (to bank); students can use any ATM
Will send file with transaction detail to Higher One.
Instruction projects
Incorporated new „Web Advisor Email the Whole Class‟ functionality into custom online rosters.
Custom Late Add codes were successfully piloted with online students only for the Spring 2010
semester.
Worked with Instruction and Student Services for rollout of Add Codes for all sections beginning
with summer classes.
Implemented Datatel‟s Cohort module for Learning Community registration in Fall 2010. This
included research, testing, training, setup, and monitoring.
Student Services projects
Completed Phase 2 of online grading modifications which included:
Stamping the section as completed.
Modifying the form to show faculty which of their sections are completed.
Modifying the program with the logic to know it's completed.
Create a printable Excel version of the WA form that shows who was graded.
Create report of Incompletes for Paula.
Create automatic emailing that Paula can send.
Create report for Paula of outstanding grades.
Financial Aid 2010-2011 file suite building, rollover, rule table build in the test account and then in
the production environment. Updated all computed columns to point to new file suite once built.
Created and tested new rules and parameters for student evaluation.
All grant funded classes were initially coded with an NA attendance type so these classes would be
auto-excluded from the 320 report. We recoded to create an NA type code for each attendance
type as we also use attendance types for programs like short term date calculation.
(Continued on next page…)
-5-
120
Developing plan to assist A&R with cleanup of outstanding issues that have built up over the last 5
years. For example: Addresses, Institutions (e.g., High School of origin), SB11-Ed Status/SB15Enroll Status, Repeats, Duplicates, Deceased, and Documentation.
The Manager of Technical Applications modified the Research Data Warehouse to accommodate
new MIS fields, adding: First-Name-Partial; Multi-Ethnicity; Basic-Skills-Waiver-Status; and CourseControl-Number.
Document Imaging Update
The document imaging team selected Softdocs as our vendor. Contracts were signed. Hardware
and software has been installed.
Phase I of the Document Imaging Project (Financial Aid) is nearing successful completion.
Software requirements for Softdocs implementation:
Files were created and are provided nightly for Active Directory authentication.
A dynamic file of demographic data for auto fill of student info on eforms has been provided.
Automatic update of Comm Mgmt files as eforms are received from students is in progress.
Communication pathways among servers have been established and tested.
Phase 2 of Softdocs project for A&R and Counseling is on hold until a new Storage Arena Network
(SAN) is installed.
New Health and Wellness Building
Network wiring in Building 2 was completed in June. IT Staff played a large role in getting the
network switches installed, and connecting users. The staff computers and phones for Dental
Hygiene and Radiology are up and running.
In July, the network wiring for building 2 was completed and the users from the stroke center were
assisted in connecting their computer and lab resources. Connection of the wireless network, the
HVAC network, and the Fire Alarm network were also completed. Fine-tuning of multimedia carts
and classrooms will continue with additional wiring and switches being added.
Smart Classrooms and Multimedia
During the summer, staff initiated a full maintenance review of smart classrooms. This room-byroom review included cleaning of projector filters, lenses and assessment of remaining bulb life.
The ability to network the ceiling mounted projectors is planned as a project for the 2010/11 year.
Lee Schulz has been revisiting older smart classrooms and improving how things are strapped
down and secured in the Smart Panels. A number of classrooms are being reviewed for the cost
and ability to upgrade or replaced equipment that in many cases is over seven years old.
(Continued on next page…)
-6-
121
Phone System
Removal of the phone connections that were used for HawkTalk resulted in reduced phone
charges for the campus. Our voice mail system was updated and ongoing updates of the system
continue. A new “Fax online” feature was rolled out to the entire campus. This new feature allows
staff and faculty to send faxes via a web interface. The intuitive process starts by entering the word
FAX into any web browser window at Cabrillo and logging in with your regular login and password
Network Administration
The SARS Grid and SARS track (for Counseling Schedules and Tracking) software packages were
updated and upgraded. The Bookstore received assistance with an upgrade of their Server and
Cash Registers. New security certificates that help our computer users to receive a trusted and
stable network were updated. Two virtual servers that provide automatic security updates were
brought on line. The new Doc-e-Scan software servers were installed and configured. A new
additional log-on and access group was deployed to allow new students to access the new
Financial Aid document server software.
Help Desk and Computer Systems Maintenance
While our computer technicians often work in the background to provide a smoothly functioning
work environment, sometimes their actions border on the heroic. While there are many instances
that could be provided in a list, the following email provides a better sense of how these everyday
heroics play out.
Craig and Ray,
When IT does its job well, no one knows you're there. Sadly, that means you are often the unsung heroes.
However, when technology fails us, the IT support staff takes on mythical, super-hero proportions. Today
was one of those days when I needed a rescue and I wanted to write and let you know how fabulous your
team is.
We had two webinars scheduled, today - one at 8:30am and one at 4:30pm, for Nursing students who will be
using a new online system to demonstrate compliance with all of our program requirements. Successful
navigation of this system is an absolute necessity for the program. Without these webinars the students really
were at a stand still. To pull off the webinars we needed a special blend of technology all working
simultaneously and in unison, all in a room we have never used for an activity like this. We have rescheduled
three times due to challenges we faced with the vendor, and were originally scheduled in a different building.
We only confirmed this date and location last week. To make things even more challenging, I was out sick
yesterday and could not set-up or trouble-shoot all of the equipment.
Enter the super-heroes: Wade, Holly, Lee and Ann came up to the classroom yesterday and spent quite a
while trouble shooting problems and finally got everything to work. Then, when I came in at 7:30 this
morning, more problems were here to greet me. Cheryl and Ann responded to my SOS call almost
immediately and were here by five after 8:00 and had everything back in working order by 8:20, ten minutes
before our scheduled webinar. YAY TEAM! Not only was everyone extremely responsive time wise, totally
resourceful problem-solving wise, but as usual, so good humored and patient with us in the midst of our
technology crisis.
(Continued on next page…)
-7-
122
On behalf of the students who now have time-critical, necessary resources, a thousand thank you's. On
behalf of all of us in Nursing who know we have the support we need to run our programs, a thousand more.
And from me, baked goods are on the way, and my eternal gratitude because I literally cannot do my job
without all of you!
Happy, happy holidays to you all!
-Jill Gallo
Nursing and Allied Health Programs Coordinator
-8-
123
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
January 10, 2011
Cabrillo College Fact Book, 2010
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 1
E.7
BACKGROUND:
The Cabrillo College Fact Book 2010 contains important resource and reference information for
planning, grant development, marketing, accreditation, and outreach.
Staff, faculty and community members are encouraged to access the contents of the Fact Book
online at: http://pro.cabrillo.edu/pro/factbook
Administrator Initiating Item:
Brian King
Craig Hayward
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
124
125
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
January 10, 2011
SB 1440 Update
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 2
D.8
Background:
Senate Bill 1440 was signed by the governor on September 29, 2010, and it requires the California
community colleges to develop new associate degrees, “associate degrees for transfer,” for implementation in
the 2011-2012 academic year. It also requires the California State Universities to accept students who
complete these degrees. The following summarizes the key provisions of the bill:





A 60-unit transferable associate degree based on the IGETC or CSU GE Breadth pattern for transfer that
guarantees admission with junior standing to the CSU system.
A degree including 18 units in a major or area of emphasis.
Priority admission for students to their local CSU campus and to a program or major that is similar to
their major or area of emphasis at the community college.
Prohibition against the CSU requiring students to repeat courses that are similar to courses completed as
part of the associate degree for transfer at the community college.
Prohibition against the CSU from requiring students to take more than 60 units to complete a 120-unit
baccalaureate degree.
If a student completes an “associate degree for transfer” with a minimum GPA of 2.0, the CSU shall
guarantee admission with junior status. The CSU campus receiving the student may require a transferring
student to take additional courses at the CSU so long as the student is not required to take any more than 60
additional semester units or 90 quarter units at the CSU for majors requiring 120 semester units or 180
quarter units.”
The benefit to the students is that the CSUs will recognize the associate degree as a measure of preparation
and readiness for transfer to upper-division course work at their institutions. As a result, students will not be
forced to take additional courses at the lower division level after transferring to the university. This should
shorten their time to degree completion and consequently reduce their educational costs at all levels. In
addition, it will eliminate the confusion currently caused by different major preparation requirements for
each CSU campus.
Administrator Initiating Item:
Renée M. Kilmer, Vice President, Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
x Yes  No
x Yes  No
Final Disposition
126
There are still some issues to be resolved prior to full implementation of SB 1440. They include:




How “similar majors” will be defined
What “local CSU campus” will mean
The details of the priority admissions process
The list of “high unit” majors and how they will be handled
There is a plan at the state level for implementing these new SB 1440 degrees statewide. Because the content of
degrees is an academic matter, the responsibility for addressing these issues lies with the Academic Senate for
California Community Colleges (ASCCC) in conjunction with the CSU Academic Senate. Within a month of
the approval of the legislation, they jointly recommended a concerted, statewide response in the form of a
“transfer model curriculum” (TMC), which will define the major component of a degree and will consist of a
common “core” for the major of at least 6 units and then delineate options that colleges can select from as they
design a degree that meets local needs. The goal is to effectively establish common major preparation, while
also allowing for some local flexibility. In this way, students will know what is expected in each major, and
CSU faculty can be confident that incoming transfer students who receive priority admission have a certain
minimum level of preparation for the major.
To date there are a number of Transfer Model Curricula that are in the process of being drafted and vetted. It is
anticipated that most of the disciplines on this list will have a TMC available for local adoption by early spring.
The TMCs in the process of being drafted include: Accounting, Art History, Biology, Chemistry,
Communication Studies, Criminal Justice/Administration of Justice, Early Childhood Education, Economics,
Geology, Kinesiology, Math, Physics, Political Science, Psychology, Sociology, and Theatre.
Faculty, counselors, and the articulation officers from all 112 colleges in the system have been encouraged to
visit the website pages for their discipline listserv to remain informed regarding any progress made in their
discipline. At Cabrillo the Vice President, Instruction has made a presentation on this topic to Instruction
Council and will make a presentation to the Curriculum Committee during spring flex. This topic is also on the
Faculty Senate agenda for further discussion in spring 2011.
2
127
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
January 10, 2011
SUBJECT:
Cabrillo College Monthly Calendar
REASON FOR BOARD CONSIDERATION
INFORMATION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 2
E.9
BACKGROUND:
The following calendar presents information about selected events and significant dates for the month of
January. Dates given are accurate as of December 16, 2010.
Administrator Initiating Item:
Kristin Fabos, Director of Marketing
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
128
January 2011
Marketing and Communications Department • 831/479-5744
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
1
New Year’s Day
2
3
4
5
6
7
8
11
12
13
14
15
Campus re-opens
9
10
Governing Board
Meeting, 5:00 PM,
Sesnon House
Men’s Basketball vs.
Hartnell, 5:30 PM
Women’s Basketball
vs. Hartnell, 7:30 PM
High school
registration begins
16
23
Community College
League of California
Legislative
Conference,
Sacramento
30
17
Martin Luther King,
Jr. Day - Campus
Holiday
24
18
19
Women’s Basketball
vs. San Jose City,
5:30 PM
26
20
21
Women’s Basketball
vs. Mission, 5:30 PM
27
28
Women’s Basketball
vs. Ohlone, 5:30 PM
Men’s Basketball vs.
Gavilan, 7:30 PM
31
Flex Week Begins
Cabrillo Insider, radio
show. 5:00- 6:00 PM,
KSCO 1080 AM
Men’s Basketball vs.
San Jose City, 7:30
PM
Men’s Basketball vs.
West Valley, 7:30 PM
25
Cabrillo Insider, radio
show. 5:00- 6:00 PM,
KSCO 1080 AM
Coming in Early February
Feb 1 - 4 Flex Days; Feb 4 - Division/Dept. Meetings
Feb 2
Men’s Basketball vs. Monterey Peninsula, 5:30 PM
Women’s Basketball vs. Monterey Peninsula, 7:30 PM
Feb 7
Spring semester begins
22
Cabrillo Insider, radio
show. 5:00- 6:00 PM,
KSCO 1080 AM
29
Cabrillo Insider, radio
show. 5:00- 6:00 PM,
KSCO 1080 AM