Minutes of Meeting
CABRILLO COLLEGE GOVERNING BOARD
February 7, 2011
REGULAR MEETING
The regular monthly meeting of the Cabrillo College Governing Board was held at
the Sesnon House, 6500 Soquel Drive, Aptos, California on Monday, February 7,
2011. Chair Katy Stonebloom opened the meeting in Open Session at 5:00 pm. Roll
was taken; present were Chair Stonebloom, Trustees Rebecca Garcia, Gary Reece, Al
Smith, Rachael Spencer, Susan True, and Donna Ziel. Chair Stonebloom asked for
Public Comments on Closed Session items. There were no public comments.
Closed Session items were announced and the meeting was adjourned to Closed
Session at 5:01 pm. Closed Session was adjourned at 6:07 pm.
ROLL CALL
Chair Katy Stonebloom called the Open Session to order at 6:14 pm. Other Board
Trustees present were Trustees Rebecca Garcia, Gary Reece, Al Smith, Rachael
Spencer, Susan True, and Donna Ziel. Also present were members of the
community, college faculty, staff and students.
REPORT OUT OF CLOSED SESSION
Chair Stonebloom stated that there was nothing to report out of Closed Session.
PROCEDURAL ITEMS
Consent item A.7 was pulled from the agenda to allow for questions about the HR
Report
It was then moved and seconded (Spencer/Reece) to approve the consent agenda
items A.1 – A.6 as amended, including the minutes from the January 10, 2011
meeting
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Allenser
AYES: Garcia, Reece, Smith, Spencer, Stonebloom, True and Ziel
NOES: None
ABSENT: None
ABSTAIN: None
HR Management Report
Trustee Garcia asked why the Board was approving a leave that already took place.
Vice President Bailey-Fougnier responded that this was a previously approved leave
where the employee came back early, so Board approval is for a return to work.
It was moved and seconded (Garcia/Ziel) to approved consent item A.7. The motion
carried with the following roll call vote:
Student Trustee Advisory Vote: Allenser
AYES: Garcia, Reece, Smith, Spencer, Stonebloom, True and Ziel
NOES: None
1 of 7
CALL TO ORDER
ROLL CALL
REPORT OUT OF
CLOSED SESSION
APPROVAL OF
CONSENT AGENDA
AND MINUTES
Minutes of Meeting
February 7, 2011
ABSENT: None
ABSTAIN: None
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF
None.
ORAL COMMUNICATIONS
Marilyn Garrett and Karen Nevis addressed the Board and distributed information
regarding the alleged health hazards of Wi-Fi.
SPECIAL PRESENTATION
Dean of Education Rachel Mayo presented an update on the Student Transitioning in
Academics: Reaching Success (STARS) project which is part of the Title V grant.
Dean Mayo introduced two STARS students who discussed their experience with
STARS.
INTRODUCTION OF
NEWLY APPOINTED
FACULTY AND STAFF
ORAL
COMMUNICATIONS
SPECIAL
PRESENTATION
Trustee Spencer thanked the students for taking the time to come and share their
stories. She asked Dean Mayo what is being institutionalized and Dean Mayo said
Title V is working on learning communities, making registration easier, and the
summer bridge program with STARS. They are looking at different models within
the summer bridge program.
Trustee True asked the students how they found out about STARS program. One
student found out through their counselor and said she liked how STARS helped
throughout in the first year. The other student heard it from his high school counselor
and he thought the program sounded interesting. He liked how the program taught
him to register and get through college.
Trustee Garcia asked what method is used to keep track of data and evidence for
success. Dean Mayo said data goes into the faculty inquiry system and the threads of
the discussions stay on line for faculty to go back and refer to.
ORAL REPORTS
Board Trustees’ Reports
Trustee Reece reported that he participated in a Flex week workshop with Faculty
Senate President Steve Hodges.
Trustees Spencer, Ziel and Garcia reported on the League’s legislative conference.
Trustee Ziel said she attended the new trustee workshop and came away from the
conference feeling like Cabrillo is doing so many things right compared to other
community colleges. Trustee Spencer said she was especially impressed by the
Lumina Foundation presentation. Trustee Garcia said it was the best legislative
conference she has attended in her 18 years as a trustee.
Trustee Garcia reported that the Little Hoover Commission plans to focus on
community colleges and student success. The commission plans to visit a number of
community colleges in the coming year and Trustee Garcia hopes that Cabrillo is one
of the sites that the commission visits.
2 of 7
ORAL REPORTS
BOARD TRUSTEE
REPORTS
Minutes of Meeting
February 7, 2011
Trustee Garcia also reported that she signed up for a philosophy class, but does not
need the units and plans to offer her seat to a student who needs the class to transfer.
Chair Stonebloom thanked Dean Escoto and the Student Senate for their work at the
legislative conference. Chair Stonebloom also thanked everyone who participated in
the Board budget study session and reported that she attended the opening of the
children’s peace library hosted by Early Childhood Education
Student Trustee’s Report
Student Trustee Allenser said that she supports the search for solutions to wait lists,
and is will to help with the issue. Student Trustee Allenser reported on the upcoming
student welcome week which is hosted by the student Senate.
Superintendent’s Report
President King reported on a number of recent meetings and events he participated in,
including: the Digital Bridge Academy Faculty Experiential Learning Institute
(FELI), the League Trustee Effective Trustee Workshop and Legislative Conference,
a Lumina Foundation meeting, a Santa Cruz Metro meeting, the Board special study
session on student success, FLEX week, budget town hall meetings, and presentations
to Leadership Santa Cruz, and the Aptos Chamber. President King also met with the
CCEU Board and will meet with them again in the coming week. Finally President
King reported that the Accrediting Commission for Community and Junior Colleges
(ACCJC) accepted Cabrillo’s midterm report.
CCFT
CCFT President Harvell noted that if voters fail to postpone tax cuts it will be
horrible for community colleges, and hundreds of students will lose access. Also, if
the college gets through this crisis still having reserves that would be a mistake.
Faculty Senate
Faculty Senate President Hodges thanked the staff development committee and
Trustee Reece for their work and participation during Flex week. This semester the
faculty Senate is working on a number of issues related to SB 1440. Faculty Senate
President Hodges reported on proposed changes to the way course prerequisites are
handled. There was a statewide task force with a mission to guide reform and the
discussion culminated in a proposed change that went to the Board of Governors. If
the changes are approved it will allow the Faculty Senate to establish prerequisites
based on content review.
CCEU
CCEU President Stainback discussed Cabrillo classified employee salary rankings
compared to other California community colleges. CCEU President provided data
from the chancellor’s office with comparative salary information. CCEU President
Stainback stated that CCEU is not seeing any compelling reason to reopen
negotiations for the current fiscal year.
CCEU President Stainback said that it has become clear that the college needs to use
the net ending balance as a barometer. The reserves are there to be used and it is
really important to focus on keeping college programs and personnel in place for as
long as possible.
3 of 7
STUDENT
TRUSTEE’S
REPORT
SUPERINTENDENT’S
REPORT
CCFT
FACULTY SENATE
CCEU
Minutes of Meeting
February 7, 2011
ACTION ITEMS
ACTION ITEMS
2011-12 through 2013-14 Budget Reduction Process Commitments, Criteria and
Strategies
The 2011-12 through 2013-14 Budget Reduction Process Commitments, Criteria and
Strategies were tabled until the February 14 Board meeting, so language could be
added about the use of reserves.
2011-12 Non-Resident Tuition Fee
It is recommended that the Governing Board approve the 2011-12 Non-Resident
Tuition Fee.
It was moved and seconded (Reece/Spencer) to approve the 2011-12 Non-Resident
Tuition Fee.
2011-12 THROUGH
2013-14 BUDGET
REDUCTION PROCESS
COMMITMENTS,
CRITERIA AND
STRATEGIES
2011-12 NONRESIDENT TUITION
FEE
Trustee Garcia asked how many students are paying nonresident fees. Interim Dean,
IT, Planning, Research and Knowledge Systems Hayward responded that a little over
200 students pay nonresident fees. Trustee Ziel proposed clarifying the distinction
between the out of state students and non-residents from another country. Trustee
Spencer accepted the propose change as a friendly amendment.
The motion carried unanimously.
Resolution 005-11: 2010-11 Mid-Year Tax and Revenue Anticipation Notes
RESOLUTION 005-11:
(TRANS)
2010-11MID-YEAR TAX
It was recommended that the Governing Board approve Resolution 005-11: 2010AND REVENUE
11 Mid-Year Tax and Revenue Anticipation Notes (TRANS).
ANTICIPATION NOTES
(TRANS)
It was moved and seconded (Garcia/Spencer) to approve Resolution 005-11: 2010-11
Mid-Year Tax and Revenue Anticipation Notes (TRANS)
The motion carried unanimously.
Redistricting of Cabrillo College Trustee Areas
It was recommended that a Governing Board subcommittee of three members be
appointed to prepare and present to the full Board a proposed districting plan
including proposed changes, if any, at the April 11, 2011 Board meeting. It was
further recommended that the Superintendent/President and appropriate college
staff provide support for this effort.
REDISTRICTING OF
CABRILLO COLLEGE
TRUSTEE AREAS
It was moved and seconded (Garcia/True) to appoint a Governing Board
subcommittee of three members to prepare and present to the full Board a proposed
districting plan.
The motion carried unanimously.
Chair Stonebloom then appointed the following subcommittee: Trustee Spencer,
Trustee Smith, and Chair Stonebloom.
Cabrillo College and CSU Monterey Bay Partnership
It was recommended that the Governing Board approve the agreement with
4 of 7
CABRILLO COLLEGE
AND CSU MONTEREY
Minutes of Meeting
February 7, 2011
CSUMB and authorize the President to sign the memorandum of understanding.
BAY PARTNERSHIP
It was moved and seconded (Reece/Spencer) to approve the agreement with
CSUMB.
The motion carried unanimously.
Cabrillo College and SJSU Global Studies Partnership
It was recommended that the Governing Board approve the partnership agreement
between Cabrillo College and SJSU. It was further recommended that the Vice
President, Instruction be authorized to make all necessary arrangements in relation
to this agreement.
CABRILLO COLLEGE
AND SJSU GLOBAL
STUDIES
PARTNERSHIP
Trustee Ziel noted this is a special session program, which is a self-supported
therefore the fees are higher. Trustee Ziel asked to include the exact amount of the
fees in the partnership agreement. The item was tabled so the language could be
reworked.
Cabrillo College and CUNY Partnership
It was recommended that the Governing Board approve the letter of agreement
between Cabrillo College and City University of New York. It was further
recommended that the Vice President, Instruction be authorized to make all necessary
arrangements in relation to this agreement.
CABRILLO COLLEGE
AND CUNY
PARTNERSHIP
Trustee True asked how soon the course work will be agreed upon. Vice President
Kilmer responded that will take place as soon as the partnership is finalized.
It was moved and seconded (Garcia/Spencer) to approve the letter of agreement
between Cabrillo College and City University of New York.
The motion carried unanimously.
INFORMATION ITEMS
Sunshine CCEU Response to 2010-11 Negotiations Reopeners
CCEU’s response to the District’s proposal for negotiations reopeners was provided
for Governing Board information.
Sunshine 2011-12 CCEU Initial Proposal to District
CCEU’s initial proposal for 2011-12 negotiations was presented to the Governing
Board for information.
Trustee Spencer requested the total benefit package for all employment groups for the
Board to review at the next Board meeting.
2010-11 and 2011-12 Budget Planning Parameters Update
A budget planning update was provided for Governing Board information.
2010-11 Cash Flow Update
A cash flow update for the second quarter of the fiscal year was presented to the
5 of 7
SUNSHINE CCEU
RESPONSE TO 2010-11
NEGOTIATIONS
REOPENERS
SUNSHINE 2011-12
CCEU INITIAL
PROPOSAL TO
DISTRICT
2010-11 AND 2011-12
BUDGET PLANNING
PARAMETERS
UPDATE
2010-11 CASH FLOW
Minutes of Meeting
February 7, 2011
UPDATE
Governing Board for information.
Chair Stonebloom asked how much the TRANS loans will it cost the college and
Vice President Lewis responded from one to four percent.
Facilities Master Plan Update
The monthly status report regarding current Facilities Master Plan projects was
provided to the Governing Board for information.
Financial Reports
The monthly financial reports were provided for Governing Board information.
Watsonville Redevelopment Update
An update on Watsonville Redevelopment projects was pulled from the agenda.
Cabrillo College Fact Book Presentation & Discussion
The Board discussed the Cabrillo College Fact Book 2010 with Interim Dean, IT,
Planning, Research and Knowledge Systems Hayward. Trustee Garcia said student
success needs to be based on data and evidence, and the addressing the
achievement gap.
FACILITIES MASTER
PLAN UPDATE
FINANCIAL REPORTS
WATSONVILLE
REDEVELOPMENT
UPDATE
CABRILLO COLLEGE
FACT BOOK
PRESENTATION AND
DISCUSSION
Trustee True asked if counselors have seen the data and Interim Dean Hayward said
the information has not been distributed yet. Trustee Spencer said data shows that
students who go full time are more successful than those who go part time and
asked if there is any data showing the correlation between increased financial aid
and student success. Interim Dean Hayward responded that there is not a lot of
research on the topic.
Trustee True asked about the key performance indicators and said the college is
consistently below its peer group with regard to CSU transfers. Interim Dean
Hayward said restrictions at the college’s main transfer partner, San Jose State
University, significantly hindered the college.
Trustee Spencer stated concern about the fact book’s crime page and asked if the
college has a weapons policy in place. President King responded that BP and AR
4325 address weapons on campus.
STARS Title V Update
A STARS Title V update was presented to the Governing Board for information.
Board Policy Revisions: Student Services, First Reading
The Board policy revisions were presented as a first reading for Governing Board
review and will return for action at the next Governing Board meeting.
Cabrillo College Monthly Calendar
The Cabrillo College activities for the month of February were presented for
Governing Board information.
6 of 7
STARS TITLE V
UPDATE
BOARD POLICY
REVISIONS: STUDENT
SERVICES, FIRST
READING
CABRILLO COLLEGE
MONTHLY CALENDAR
Minutes of Meeting
February 7, 2011
Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board discussed items to be placed on the agenda
for the future Board meetings.
AGENDA FOR NEXT
BOARD MEETING
The Board discussed the California League of Community College’s resolution on
student success and that the college bring the resolution to the Board in March.
ADJOURN
The open session of the Cabrillo College Governing Board was adjourned at 9 p.m.
Respectfully submitted,
Secretary
7 of 7
ADJOURNMENT