Minutes of Meeting
CABRILLO COLLEGE GOVERNING BOARD
March 7, 2011
REGULAR MEETING
The regular monthly meeting of the Cabrillo College Governing Board was held at
the Sesnon House, 6500 Soquel Drive, Aptos, California on Monday, March 7, 2011.
Chair Katy Stonebloom opened the meeting in Open Session at 5:00 pm. Roll was
taken; present were Chair Stonebloom, Trustees Gary Reece, Al Smith, Rachael
Spencer, and Donna Ziel. Chair Stonebloom asked for Public Comments on Closed
Session items. There were no public comments.
Closed Session items were announced and the meeting was adjourned to Closed
Session at 5:01 pm. Closed Session was adjourned at 6:00 pm.
ROLL CALL
Chair Katy Stonebloom called the Open Session to order at 6:09 pm. Other Trustees
present were Gary Reece, Al Smith, Rachael Spencer, and Donna Ziel. Also
present were members of the community, college faculty, staff and students.
REPORT OUT OF CLOSED SESSION
Chair Stonebloom stated that there was nothing to report out of Closed Session.
PROCEDURAL ITEMS
It was moved and seconded (Spencer/Reece) to approve the consent agenda items,
including the minutes from the February 7, 2011 meeting
CALL TO ORDER
ROLL CALL
REPORT OUT OF
CLOSED SESSION
APPROVAL OF
CONSENT AGENDA
AND MINUTES
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Allenser
AYES: Reece, Smith, Spencer, Stonebloom, and Ziel
NOES: None
ABSENT: Garcia and True
ABSTAIN: None
ACTION ITEMS
It was moved and seconded (Spencer Reece) to move Action items C.2, C.5, and C.6
to the top of the agenda.
The motion carried unanimously.
Citizens’ Oversight Committee: Measure D 2010 Annual Report
It was recommended that the Governing Board receive the Measure D 2010 Annual
Report from the Citizens’ Oversight Committee. Citizens’ Oversight Committee
Vice President Lewis thanked Citizens Oversight Committee (COC) Chair Michael
Bethke for his and the committee’s hard work. Trustee Spencer also thanked the
committee for their time and work. COC Chair Bethke said the committee will
continue its work until the Green Technology Center is completed.
It was moved and seconded (Reece/Ziel) to receive the Measure D 2010 Annual
Report from the Citizens’ Oversight Committee.
The motion carried unanimously.
1 of 7
CITIZENS’ OVERSIGHT
COMMITTEE:
MEASURE D 2010
ANNUAL REPORT
Minutes of Meeting
March 7, 2011
2009-10 District Audit Report
It was recommended that the Governing Board accept the 2009-10 audit report of
all funds of Cabrillo Community College District as prepared by Vavrinek, Trine,
Day & Co., LLP.
2009-10 DISTRICT
AUDIT REPORT
Terry Montgomery from Vavrinek, Trine, Day & Co., LLP provided a brief
overview of the district audit. The Board discussed the college’s inventory system,
which is continually highlighted by the auditor, and Vice President Lewis said a
plan will be brought forward to address the issue.
It was moved and seconded (Smith/Ziel) to accept the 2009-10 audit report of all
funds of the Cabrillo College District.
The motion carried unanimously.
2009-10 Measure D Audit Report
It was recommended that the Governing Board accept the audit report of Measure
D Bond Funds for June 2010 as prepared by Vavrinek, Trine, Day & Co., LLP.
2009-10 MEASURE D
AUDIT REPORT
It was moved and seconded (Smith/Ziel) to accept the audit report of Measure D
Bond Funds for June 2010.
The motion carried unanimously.
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF
None.
ORAL COMMUNICATIONS
None
SPECIAL PRESENTATION
Faculty Members Marcy Alancraig and Joe McCullough provided sabbatical reports.
Trustee Spencer said the heart of Cabrillo is teaching, and she thanked the faculty
members for their reports.
ORAL REPORTS
Board Trustees’ Reports
Trustee Ziel reported on the Brain Rules presentation, and said she is grateful that
Cabrillo partnered with the County Office of Education and Gateway School to host
the event.
Student Trustee’s Report
Student Trustee Allenster said the Student Senate is already working on next
semester’s election. The Student Senate is also working on leadership and social
justice conferences. The Social Justice Conference is scheduled for April 30.
Superintendent’s Report
President King reported on Financial Aid Day and thanked Vice President BaileyFougnier and his staff for organizing the event. President King said budget advocacy
efforts, encouraging legislators to let voters make the decision about extending the
tax increases, are underway.
CCFT
CCFT President Harvell passed out data on benefits and administrators. The data
2 of 7
INTRODUCTION OF
NEWLY APPOINTED
FACULTY AND STAFF
ORAL
COMMUNICATIONS
SPECIAL
PRESENTATION
ORAL REPORTS
BOARD TRUSTEE
REPORTS
STUDENT
TRUSTEE’S
REPORT
SUPERINTENDENT’S
REPORT
CCFT
Minutes of Meeting
March 7, 2011
compared Cabrillo to other California Community Colleges. CCFT President
Harvell said the real question is what kind of administration promotes student
success and how many administrators probably is not as important as what they do.
Faculty Senate
Faculty Senate Hodges reported that the Senate is having ongoing conversations
around student success. Other recent conversations have included talking about
technology tools and data analysis.
CCEU
CCEU President Stainback thanked the Board and Vice President Lewis for
withdrawing the district’s request to negotiate this year and thanked the Foundation
for fundraising for the short term student loans. CCEU President Stainback said the
college needs to think about how it can provide social services for students.
FACULTY SENATE
CCEU
CCEU President Stainback also said CCEU is encouraging classified to take a
vacation day to go to Sacramento for the March on March. CCEU members are
sending letters to Senator Blakeslee encouraging him to vote to put the tax
extensions on a June ballot.
Public Hearing
2011-12 CCEU Initial Proposal to District
There were no comments.
ACTION ITEMS
ACTION ITEMS
Receive 2011-12 CCEU Initial Proposal to District
It was recommended that the Governing Board receive CCEU’s initial proposal for
negotiations with the District.
REVCEIVE 2011-12
CCEU INITIAL
PROPOSAL TO
DISTRICT
It was moved and seconded (Reece/Ziel) to receive CCEU’s initial proposal for
negotiations with the District.
The motion carried unanimously.
Resolution No. 009-11 – Reduction or Discontinuance of Certain Particular Kinds
of Academic Services for the 2011-2012 School Year
It was recommended that the Governing Board approve Resolution 009-11 –
Reduction or Discontinuance of Certain Particular Kinds of Academic Services for
the 2011-2012 School Year.
Chair Stonebloom asked about the implications for the Stroke Center.
Vice
President Kilmer responded that the Stroke Center will serve the same number of
students but services will decrease.
It was moved and seconded (Reece/Spencer) to approve Resolution 009-11Reduction or Discontinuance of Certain Particular Kinds of Academic Services for
2011-2012 School Year.
The motion carried with the following roll call vote:
3 of 7
RESOLUTION NO. 00911 – REDUCTION OR
DISCONTINUANCE OF
CERTAIN PARTICULAR
KINDS OF ACADEMIC
SERVICES FOR THE
2011-2012 SCHOOL
YEAR
Minutes of Meeting
March 7, 2011
Student Trustee Advisory Vote: Allenser
AYES: Reece, Smith, Spencer, Stonebloom, Ziel
NOES: None
ABSENT: Garcia and True
ABSTAIN: None
NOTICE OF
Notice of Reemployment/Non-Reemployment of Designated Academic Employees
REEMPLOYMENT/NONIt
was
recommended
that
the
Governing
Board
accept
the
REEMPLOYMENT OF
Superintendent/President’s recommendations.
It was moved and seconded (Ziel/Reece) to accept the Superintendent/President’s
recommendations.
DESIGNATED
ACADEMIC
EMPLOYEES
The motion carried unanimously.
FMP SEMI-ANNUAL
FMP Semi-Annual Update, Revision and Project Status
UPDATE, REVISION
It was recommended that the Governing Board approve the Facilities Master Plan as
AND PROJECT STATUS
presented.
It was moved and seconded (Spencer/Ziel) to approve the facilities master plan as
presented.
The motion carried unanimously.
Contract Extension: Taher, Inc.
It was recommended that the Governing Board authorize the Vice President,
Administrative Services to execute a one year extension to the existing agreement.
CONTRACT
EXTENSION: TAHER,
INC.
Trustee Reece noted the need to plan adequate time for a RFP and said the limitations
the college puts on the foodservice provider makes it very difficult to make a profit.
The Trustees discussed putting fewer parameters around the next RFP.
It was moved and seconded (Reece/Spencer) to approve the one year contract
extension with to the existing agreement.
The motion carried unanimously.
Contract Extension: District Audit, 2011
It was recommended that the Governing Board authorize the Vice President,
Administrative Services to execute a one year extension to the existing agreement.
CONTRACT
EXTENSION: DISTRICT
AUDIT, 2011
It was moved and seconded (Reece/Ziel) to approve the one year contract extension
to the existing agreement.
The motion carried unanimously.
Cabrillo College and SJSU Global Studies Partnership
The Board item was tabled until the April Board meeting.
Resolution 016-11: In Support of a 2020 Vision for Student Success for California
Community Colleges
It was recommended that the Governing Board approve resolution 016-11 in support
4 of 7
CABRILLO COLLEGE
AND SJSU GLOBAL
STUDIES
PARTNERSHIP
RESOLUTION 016-11: IN
SUPPORT OF A 2020
VISION FOR STUDENT
Minutes of Meeting
March 7, 2011
of a 2020 Vision for Student Success for California Community Colleges as
presented.
It was moved and seconded (Spencer/Reece) to approve resolution 016-11 in support
of a 2020 Vision for Student Success for California Community Colleges as
presented.
SUCCESS FOR
CALIFORNIA
COMMUNITY
COLLEGES
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Allenser
AYES: Reece, Smith, Spencer, Stonebloom, and Ziel
NOES: None
ABSENT: Garcia and True
ABSTAIN: None
Resolution 017-11: In Support of California Community Colleges Budget Priorities RESOLUTION 017-11: IN
SUPPORT OF
and Principles
CALIFORNIA
It was recommended that the Governing Board approve resolution 017-11 in support
COMMUNITY
of California Community Colleges Budget Priorities and Principles.
COLLEGES BUDGET
Trustee Spencer asked the President’s office to send a copy of the approved
resolution to Scott Lay at the Community College League of California.
PRIORITIES AND
PRINCIPLES
It was moved and seconded (Spencer/Reece) to approve resolution 017-11 in support
of California Community Colleges Budget Priorities and Principles.
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Allenser
AYES: Reece, Smith, Spencer, Stonebloom, and Ziel
NOES: None
ABSENT: Garcia and True
ABSTAIN: None
STUDENT
Student Emergency Support Program
It was recommended that the Governing Board allocate $50,000 for a student EMERGENCY SUPPORT
PROGRAM
emergency support program from operating reserves.
Student Trustee Allenser thanked the Board for approving the item and said it is a
really great program. Trustee Reece thanked Vice President Bailey-Fougnier and
Foundation Director Silverstein for their work on the program.
It was moved and seconded (Ziel/Reece) to allocate $50,000 for a student emergency
support program from operating reserves.
The motion carried unanimously.
5 of 7
Minutes of Meeting
March 7, 2011
Board Policy Revisions: Student Services, Second Reading
It was recommended that the Governing Board adopt the board policy as presented.
It was moved and seconded (Reece/Spencer) to adopt the board policy as presented.
The motion carried unanimously.
California Connects Grant for MESA
It was recommended that the Governing Board accept this grant on behalf of
Cabrillo’s MESA program. It was further recommended that the Governing Board
authorize the Vice President of Administrative Services to execute and make all
necessary arrangements in relation to this agreement on behalf of the college.
BOARD POLICY
REVISIONS: STUDENT
SERVICES, SECOND
READING
CALIFORNIA
CONNECTS GRANT
FOR MESA
Vice President Kilmer said that as a result of the grant the MESA program will
receive 300 laptops for students over the next three years.
It was moved and seconded (Spencer/Ziel) to accept the grant on behalf of Cabrillo’s
MESA program.
The motion carried unanimously.
INFORMATION ITEMS
CCEU 2010-11 Negotiated Agreement Reopeners
The item was provided for Governing Board information.
CCEU 2010-11
NEGOITATED
AGREEMENT
REOPENERS
2011-12 BUDGET
UPDATE
2011-12 Budget Update
An update on the 2011-12 budget was presented for Governing Board information.
Vice President Lewis said the college is focusing on advocacy and will bring action
items to the Board in the coming months.
2009-10 FOUNDATION
2009-10 Foundation Audit
AUDIT
The Cabrillo College Foundation’s annual audit for the fiscal year 2009-10 was
provided for Governing Board information.
QUARTERLY
Quarterly Investment Report (Dec 10)
INVESTMENT
REPORT
The quarterly investment report for the quarter ending December 31, 2010 was
(DEC 10)
provided for Governing Board information.
FINANCIAL REPORTS
Financial Reports
The financial reports were provided for Governing Board information
2009-10 PROFESSIONAL
2009-10 Professional Development Leave Reports
The professional development leave reports for the 2009-2010 academic year were DEVELOPMENT LEAVE
REPORTS
provided under separate cover for Governing Board information.
SPRING 2011 FLEX
Spring 2011 Flex Week Activities
WEEK
ACTIVITIES
A report on the 2011 Flex Week Activities were provided for Governing Board
information.
Trustee Spencer asked how the college knows Flex week is worthwhile. Vice
President Kilmer said faculty pick up particular strategies during Flex week, and
committee post the Flex week evaluations on their web site, but there is not a
specific rubric or matrix that tracks who incorporates what into their curriculum.
The committee hears things anecdotally and that helps them plan future Flex week
activities.
6 of 7
Minutes of Meeting
March 7, 2011
Resolution 018-11: In Support of the California Dream Act, AB 130 and AB 131
(Cedillo)
Resolution 018-11 in support of the California Dream Act was provided for
Governing Board information.
The Board agreed the resolution should come back as an action item in April.
Interpreters Update
An update on interpreters is provided for Governing Board information. Vice
President Kilmer said the interpreting costs have doubled in the last year. The
college will need one time funds to cover the mandated services for the spring
semester.
Cabrillo College Monthly Calendar
The Cabrillo College activities for the month of March were presented for
Governing Board information.
Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board discussed items to be placed on the agenda
for the future Board meetings.
ADJOURN
The open session of the Cabrillo College Governing Board was adjourned at 7:38
p.m.
Respectfully submitted,
Secretary
7 of 7
RESOLUTION 018-11: IN
SUPPORT OF THE
CALIFORNIA DREAM
ACT
INTERPRETERS
UPDATE
CABRILLO COLLEGE
MONTHLY CALENDAR
AGENDA FOR NEXT
BOARD MEETING
ADJOURNMENT