Minutes of Meeting CABRILLO COLLEGE GOVERNING BOARD April 11, 2011 REGULAR MEETING The regular monthly meeting of the Cabrillo College Governing Board was held at the Sesnon House, 6500 Soquel Drive, Aptos, California on Monday, April 11, 2011. Chair Katy Stonebloom opened the meeting in Open Session at 4:30 pm. Roll was taken; present were Chair Stonebloom, Trustees Rebecca Garcia, Gary Reece, Al Smith, and Donna Ziel. Chair Stonebloom asked for Public Comments on Closed Session items. There were no public comments. Closed Session items were announced and the meeting was adjourned to Closed Session at 4:31 p.m. Closed Session was adjourned at 6:00 pm. ROLL CALL Chair Katy Stonebloom called the Open Session to order at 6:09 pm. Other Trustees present were Rebecca Garcia, Gary Reece, Al Smith, Rachael Spencer, and Donna Ziel. Also present were members of the community, college faculty, staff and students. REPORT OUT OF CLOSED SESSION Chair Stonebloom stated that there was nothing to report out of Closed Session. PROCEDURAL ITEMS It was moved and seconded (Smith/Reece) to approve the consent agenda items, including the minutes from the March 7, 2011 meeting CALL TO ORDER ROLL CALL REPORT OUT OF CLOSED SESSION APPROVAL OF CONSENT AGENDA AND MINUTES The motion carried with the following roll call vote: Student Trustee Advisory Vote: Allenser AYES: Reece, Smith, Stonebloom, Ziel NOES: None ABSENT: Spencer and True ABSTAIN: Garcia INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF None. ORAL COMMUNICATIONS Ofelia Gomez addressed the Board about proving high blood pressure monitoring and blood sugar monitoring health services at Cabrillo College. INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF ORAL COMMUNICATIONS Tom Brown addressed the Board about the possibility of Ceiba College Prep leasing space at Cabrillo’s Watsonville Center. Charles Pope addressed the Board about the possibility of Monterey Coast Prep subleasing space at Cabrillo’s Scotts Valley space. SPECIAL PRESENTATION English Faculty member Joseph Carter and four students spoke about Cabrillo’s REAL learning community. REAL students take both English and Reading classes together which provides faculty the opportunity to integrate assignments and 1 of 6 SPECIAL PRESENTATION Minutes of Meeting April 11, 2011 counseling. The students provided the following comments about the program: REAL gave me the support I needed to get familiar with Cabrillo and academic learning. I was unable to pass English 100. Now I read a book in reading class then write about it in English class. It seems like more gets done and I feel more prepared for the next level of English. Being in two classes with the same theme has made it easy to stay focused and complete the courses. All the course work stays together. The combined courses infuses the subject matter and makes it easier to focus Trustee Reece asked about REAL’s high withdrawal rate. Vice President Kilmer said the data shows there is lower retention but a higher success rate, and she is investigating some of the various retention issues. ORAL REPORTS Board Trustees’ Reports Trustee Garcia reported on a recent presentation she made at the annual Latino/Latina Leadership Network which focused on barriers to success for Latina students. Trustee Garcia will conduct the presentation at the upcoming Social Justice Conference. ORAL REPORTS BOARD TRUSTEE REPORTS Trustee Garcia also reported that she was invited to participate in an upcoming regional White House Summit on education which will take place in San Diego. Student Trustee’s Report Student Trustee Allenser reported on: implementation planning efforts for the student emergency loan fund, Earth Week activities, disaster fundraising, and a college scholarship fundraiser called Hands Across California. Superintendent’s Report President King reported that the Santa Cruz County College Promise is being coordinated by Cabrillo. The Promise is a county wide goal to improve the college going culture, making the path from 6th grade to a college seamless. President King said the possible leases of Watsonville and Scotts Valley college facilities show the nimbleness of college staff in the effort to increase college revenues. Faculty Senate Faculty Senate President Hodges said thanked Curriculum Committee Chair Jennifer Cass for her Senate service. Faculty Senate President Hodges reported that the Faculty Senate passed a resolution supporting CCEU’s request to reinstitute the classified prioritization process. CCFT CCFT President Harvell said it is difficult to determine how to implement the cuts when the college does not know what the legislature will require. The college has already eliminated programs with low enrollment. How the college will gather input and set priorities is the real question right now. CCEU CCEU President Stainback thanked the Student Senate for organizing the March on 2 of 6 STUDENT TRUSTEE’S REPORT SUPERINTENDENT’S REPORT CCFT FACULTY SENATE CCEU Minutes of Meeting April 11, 2011 March. CCEU President Stainback said the CCEU has been in ongoing conversations with President King about reinstituting the classified staffing prioritization process in a new format. A process that recognizes there will not be new classified staffing positions in the short term, but addressed current vacancies. CCEU President Stainback said CPC has identified a process but in terms of shared governance there is not a process. CCEU President Stainback closed her remarks by saying she is happy to hear about revenue raising possibilities which may make the Scotts Valley Center less of an issue. ACTION ITEMS 2010-11 and 2011-12 Budget Planning Parameters It was recommended that the Governing Board approve the 2010-11 and 2011-12 Budget Planning Parameters as presented for the 2011-12 Preliminary Budget. The mid-range scenario was used to develop the preliminary budget. It was moved and seconded (Garcia/Reece) to approve the 2010-11 and 2011-12 Budget Planning Parameters as presented for the 2011-12 Preliminary Budget. Trustee Garcia said approval of the mid-range parameters is very optimistic, because an all cuts state budget seems likely. She asked what process will be if the college has to shift from the mid-range to the worst case scenario. Vice President Lewis said CPC will work to develop college priorities and the administration will start to look at worst case scenarios budget numbers. Trustee Reece also fears the worst case scenario will be what the college is facing. Trustee Reece is especially concerned about the 2012-13 budget numbers. He said with that in mind the college really has to really rethink how things are done. The Board does not have answers about the process, but want the process to be collaborative. Also, the Board does not know what the outcome should be, but feels everything is open for discussion. Trustee Reece said the Board is looking for the college community to come up with what the college cannot do anymore, and added that nothing is untouchable. Student Trustee Allenser said every single program at Cabrillo has people it benefits, but in times of crisis the college has to help the greatest number of people it can with the resources it has. Whatever the administration, faculty and staff come up with the Student Senate will support and work with them on. There are tough decisions to be made, but if the college sticks with each other hopefully it will be easier. Chair Stonebloom said she appreciates all the comments about developing a process, because no process the college has had to date will be adequate. She also said every day the college is not actively planning it loses the opportunity for flexibility. Chair Stonebloom encourage the expedient set up of a process keeping in mind that none of this is personal. This is about the institution and services the college provides and safeguarding it for as long as possible. Trustee Reece commented that the college does not have the luxury of time; the college cannot take a three month hiatus on planning. The process needs to keep 3 of 6 ACTION ITEMS 2010-11 AND 2011-12 BUDGET PLANNING PARAMETERS Minutes of Meeting April 11, 2011 working all year round. The Board does not want to lose momentum over the summer. Trustee Reece said he hopes by the next Board meeting there is an outline of a plan and timeline for 11-12 and 12-13 budget planning. Chair Stonebloom reiterated the need to keep moving forward through the summer. The motion carried unanimously. 2011-12 Tax and Revenue Anticipation Notes (TRANs) It was recommended that the Governing Board adopt Resolution 023-11 delegating to the Vice President of Administrative Services the authority to decide on participation in the Community College League of California cash reserve program at the time when interest, costs and reinvestment rates are unknown. 2011-12 TAX AND REVENUE ANTICIPATION NOTES (TRANs) It was moved and seconded (Reece/Ziel) to adopt Resolution 023-11. The motion carried unanimously. Curriculum Committee Actions It was recommended that the Governing Board approve the proposed curriculum changes for a Fall 2011 effective date. CURRICULUM COMMITTEE ACTIONS It was moved and seconded (Ziel/Reece) to approve the proposed curriculum changes. The motion carried unanimously. Cabrillo College and SJSU Global Studies Partnership It was recommended that the Governing Board approve the partnership agreement between Cabrillo College and SJSU. It was further recommended that the Vice President, Instruction be authorized to make all necessary arrangements in relation to this agreement. CABRILLO COLLEGE AND SJSU GLOBAL STUDIES PARTNERSHIP It was moved and seconded (Reece/Ziel) to approve the partnership agreement between Cabrillo College and SJSU. The motion carried unanimously. Resolution 018-11: In Support of the California Dream Act, AB 130 and AB 131 RESOLUTION 018-11: IN SUPPORT OF THE (Cedillo) CALIFORNIA DREAM It was recommended that the Governing Board approve Resolution 018-11 in ACT, AB 130 AND AB support of the California Dream Act as presented. 131 (CEDILLO) It was moved and seconded (Garcia/Reece) to approve Resolution 018-11. Trustee Garcia said a coauthor of AB 130 and AB 131 is Assemblyman Luis Allejo and he is pleased Cabrillo is supporting the bill as it will be beneficial to Cabrillo students. The motion carried with the following roll call vote: Student Trustee Advisory Vote: Allenser 4 of 6 Minutes of Meeting April 11, 2011 AYES: Garcia, Reece, Smith, Stonebloom, Ziel NOES: None ABSENT: Spencer and True ABSTAIN: None CCCT Board of Directors Election – 2011 It was recommended that the Governing Board vote for up to eight candidates to serve on the CCCT Board of Directors, and authorize the President to complete and file the appropriate ballot. CCCT BOARD OF DIRECTORS ELECTION – 2011 It was moved and seconded (Ziel/Garcia) to vote for the CCCT Board of Directors. The motion carried unanimously. Curriculum Committee Actions: AA-T and AS-T Degrees It was recommended that the Governing Board approve the curriculum changes for a Fall 2011 effective date. CURRICULUM COMMITTEE ACTIONS: AA-T AND AS-T Trustee Ziel asked if the new degrees will replace the existing ones. Vice President Kilmer said they do not have to. Individual programs can look at existing degrees and decide whether or not to eliminate. It was moved and seconded (Ziel/Smith) to approve the curriculum changes. The motion carried unanimously. INFORMATION ITEMS 2011-12 Budget Update An update on the 2011-12 budget was presented for Governing Board information. Facilities Master Plan Update The Facilities Master Plan update was provided for Governing Board information. Critical Needs The critical needs list was provided for Governing Board information. The Board directed the college management to come up with some strategies to accomplish the list. Vice President Lewis said the equipment for the Green Technology Center is unfunded and President King is working with Foundation Director Silverstein on fundraising for the equipment. Trustee Reece cautioned to not forget the list when the college is discussing the overall budget. Trustee Garcia commented that many of the critical needs are basic operational needs and scheduled maintenance. Financial Reports The financial reports were provided for Governing Board information. Trustee Reece stated concern about the bookstore’s ongoing deficit. Board Policy Revisions: Office of Instruction, First Reading The board policies were presented as a first reading for Governing Board review and will return for action at the next Governing Board meeting. Trustee Garcia is pleased the revisions are based on the Community College League of California’s model policies. 5 of 6 2011-12 BUDGET UPDATE FACILITIES MASTER PLAN UPDATE CRITICAL NEEDS FINANCIAL REPORTS BOARD POLICY REVISIONS: OFFICE OF INSTRUCTION, FIRST READING Minutes of Meeting April 11, 2011 Recent Grant Applications Submitted by the Instruction Office The recent grant applications submitted by the Instruction Office were provided for Governing Board information. Learning Communities Update The Learning Communities update was provided for Governing Board information. Trustee Garcia asked for data tracking the success of REAL students as they go back to English 100 and 1A. Vice President Kilmer responded that Planning and Research is tracking the data and it will be provided to the Board. SBDC Annual Report The SBDC Annual Report was provided for Governing Board information. SPDC Director Thomae thanked the Board for its continuing support and also thanked her staff and CEED Director Pfotenhauer for their continued support. RECENT GRANT APPLICATIONS SUBMITTED BY THE INSTRUCTION OFFICE LEARNING COMMUNITIES UPDATE SBDC ANNUAL REPORT Trustee Garcia asked for more information on the SBDC advisors. SBDC Director Thomae said the SBDC has 19 contract business advisors. The advisors help with everything from the startup of a retail store to writing a business plan. There are specialty advisors in childcare, agriculture, hospitality, intellectual property. Trustee Garcia asked if clients take college courses and SBDC Director Thomae said they do through the youth entrepreneurship program. Cabrillo College 2011 Spring Census Report The Spring 2011 Census Report was presented for Governing Board information. Trustee Garcia expressed concern about the Distance Education Program meeting the needs of students. Vice President Kilmer responded that there is a Distance Education committee that continually reviews the program and looks for areas of improvement. Information Technology Update The Information Technology update was provided for Governing Board information. Cabrillo College Monthly Calendar The Cabrillo College activities for the month of April were presented for Governing Board information. Agenda for Next or Future Board Meetings The Cabrillo College Governing Board discussed items to be placed on the agenda for the future Board meetings. Chair Stonebloom requested an information item regarding the Board’s travel budget. The Board also asked for an information items on the process for discussing the budget cuts. ADJOURN The open session of the Cabrillo College Governing Board was adjourned at 7:59 p.m. Respectfully submitted, Secretary 6 of 6 CABRILO COLLEGE 2011 SPRING CENSUS REPORT INFORMATION TECHNOLOGY UPDATE CABRILLO COLLEGE MONTHLY CALENDAR AGENDA FOR NEXT BOARD MEETING ADJOURNMENT