Minutes of Meeting
CABRILLO COLLEGE GOVERNING BOARD
April 11, 2011
REGULAR MEETING
The regular monthly meeting of the Cabrillo College Governing Board was held at
the Sesnon House, 6500 Soquel Drive, Aptos, California on Monday, April 11, 2011.
Chair Katy Stonebloom opened the meeting in Open Session at 4:30 pm. Roll was
taken; present were Chair Stonebloom, Trustees Rebecca Garcia, Gary Reece, Al
Smith, and Donna Ziel. Chair Stonebloom asked for Public Comments on Closed
Session items. There were no public comments.
Closed Session items were announced and the meeting was adjourned to Closed
Session at 4:31 p.m. Closed Session was adjourned at 6:00 pm.
ROLL CALL
Chair Katy Stonebloom called the Open Session to order at 6:09 pm. Other Trustees
present were Rebecca Garcia, Gary Reece, Al Smith, Rachael Spencer, and Donna
Ziel. Also present were members of the community, college faculty, staff and
students.
REPORT OUT OF CLOSED SESSION
Chair Stonebloom stated that there was nothing to report out of Closed Session.
PROCEDURAL ITEMS
It was moved and seconded (Smith/Reece) to approve the consent agenda items,
including the minutes from the March 7, 2011 meeting
CALL TO ORDER
ROLL CALL
REPORT OUT OF
CLOSED SESSION
APPROVAL OF
CONSENT AGENDA
AND MINUTES
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Allenser
AYES: Reece, Smith, Stonebloom, Ziel
NOES: None
ABSENT: Spencer and True
ABSTAIN: Garcia
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF
None.
ORAL COMMUNICATIONS
Ofelia Gomez addressed the Board about proving high blood pressure monitoring
and blood sugar monitoring health services at Cabrillo College.
INTRODUCTION OF
NEWLY APPOINTED
FACULTY AND STAFF
ORAL
COMMUNICATIONS
Tom Brown addressed the Board about the possibility of Ceiba College Prep leasing
space at Cabrillo’s Watsonville Center.
Charles Pope addressed the Board about the possibility of Monterey Coast Prep subleasing space at Cabrillo’s Scotts Valley space.
SPECIAL PRESENTATION
English Faculty member Joseph Carter and four students spoke about Cabrillo’s
REAL learning community. REAL students take both English and Reading classes
together which provides faculty the opportunity to integrate assignments and
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SPECIAL
PRESENTATION
Minutes of Meeting
April 11, 2011
counseling. The students provided the following comments about the program:
 REAL gave me the support I needed to get familiar with Cabrillo and
academic learning.
 I was unable to pass English 100. Now I read a book in reading class then
write about it in English class.
 It seems like more gets done and I feel more prepared for the next level of
English.
 Being in two classes with the same theme has made it easy to stay focused
and complete the courses. All the course work stays together.
 The combined courses infuses the subject matter and makes it easier to focus
Trustee Reece asked about REAL’s high withdrawal rate. Vice President Kilmer
said the data shows there is lower retention but a higher success rate, and she is
investigating some of the various retention issues.
ORAL REPORTS
Board Trustees’ Reports
Trustee Garcia reported on a recent presentation she made at the annual
Latino/Latina Leadership Network which focused on barriers to success for Latina
students. Trustee Garcia will conduct the presentation at the upcoming Social
Justice Conference.
ORAL REPORTS
BOARD TRUSTEE
REPORTS
Trustee Garcia also reported that she was invited to participate in an upcoming
regional White House Summit on education which will take place in San Diego.
Student Trustee’s Report
Student Trustee Allenser reported on: implementation planning efforts for the
student emergency loan fund, Earth Week activities, disaster fundraising, and a
college scholarship fundraiser called Hands Across California.
Superintendent’s Report
President King reported that the Santa Cruz County College Promise is being
coordinated by Cabrillo. The Promise is a county wide goal to improve the college
going culture, making the path from 6th grade to a college seamless.
President King said the possible leases of Watsonville and Scotts Valley college
facilities show the nimbleness of college staff in the effort to increase college
revenues.
Faculty Senate
Faculty Senate President Hodges said thanked Curriculum Committee Chair Jennifer
Cass for her Senate service. Faculty Senate President Hodges reported that the
Faculty Senate passed a resolution supporting CCEU’s request to reinstitute the
classified prioritization process.
CCFT
CCFT President Harvell said it is difficult to determine how to implement the cuts
when the college does not know what the legislature will require. The college has
already eliminated programs with low enrollment. How the college will gather input
and set priorities is the real question right now.
CCEU
CCEU President Stainback thanked the Student Senate for organizing the March on
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STUDENT
TRUSTEE’S
REPORT
SUPERINTENDENT’S
REPORT
CCFT
FACULTY SENATE
CCEU
Minutes of Meeting
April 11, 2011
March. CCEU President Stainback said the CCEU has been in ongoing
conversations with President King about reinstituting the classified staffing
prioritization process in a new format. A process that recognizes there will not be
new classified staffing positions in the short term, but addressed current vacancies.
CCEU President Stainback said CPC has identified a process but in terms of shared
governance there is not a process. CCEU President Stainback closed her remarks by
saying she is happy to hear about revenue raising possibilities which may make the
Scotts Valley Center less of an issue.
ACTION ITEMS
2010-11 and 2011-12 Budget Planning Parameters
It was recommended that the Governing Board approve the 2010-11 and 2011-12
Budget Planning Parameters as presented for the 2011-12 Preliminary Budget. The
mid-range scenario was used to develop the preliminary budget.
It was moved and seconded (Garcia/Reece) to approve the 2010-11 and 2011-12
Budget Planning Parameters as presented for the 2011-12 Preliminary Budget.
Trustee Garcia said approval of the mid-range parameters is very optimistic, because
an all cuts state budget seems likely. She asked what process will be if the college
has to shift from the mid-range to the worst case scenario. Vice President Lewis said
CPC will work to develop college priorities and the administration will start to look
at worst case scenarios budget numbers.
Trustee Reece also fears the worst case scenario will be what the college is facing.
Trustee Reece is especially concerned about the 2012-13 budget numbers. He said
with that in mind the college really has to really rethink how things are done. The
Board does not have answers about the process, but want the process to be
collaborative. Also, the Board does not know what the outcome should be, but feels
everything is open for discussion. Trustee Reece said the Board is looking for the
college community to come up with what the college cannot do anymore, and added
that nothing is untouchable.
Student Trustee Allenser said every single program at Cabrillo has people it benefits,
but in times of crisis the college has to help the greatest number of people it can with
the resources it has. Whatever the administration, faculty and staff come up with the
Student Senate will support and work with them on. There are tough decisions to be
made, but if the college sticks with each other hopefully it will be easier.
Chair Stonebloom said she appreciates all the comments about developing a process,
because no process the college has had to date will be adequate. She also said every
day the college is not actively planning it loses the opportunity for flexibility. Chair
Stonebloom encourage the expedient set up of a process keeping in mind that none
of this is personal. This is about the institution and services the college provides and
safeguarding it for as long as possible.
Trustee Reece commented that the college does not have the luxury of time; the
college cannot take a three month hiatus on planning. The process needs to keep
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ACTION ITEMS
2010-11 AND 2011-12
BUDGET PLANNING
PARAMETERS
Minutes of Meeting
April 11, 2011
working all year round. The Board does not want to lose momentum over the
summer. Trustee Reece said he hopes by the next Board meeting there is an outline
of a plan and timeline for 11-12 and 12-13 budget planning.
Chair Stonebloom reiterated the need to keep moving forward through the summer.
The motion carried unanimously.
2011-12 Tax and Revenue Anticipation Notes (TRANs)
It was recommended that the Governing Board adopt Resolution 023-11 delegating
to the Vice President of Administrative Services the authority to decide on
participation in the Community College League of California cash reserve program
at the time when interest, costs and reinvestment rates are unknown.
2011-12 TAX AND
REVENUE
ANTICIPATION NOTES
(TRANs)
It was moved and seconded (Reece/Ziel) to adopt Resolution 023-11.
The motion carried unanimously.
Curriculum Committee Actions
It was recommended that the Governing Board approve the proposed curriculum
changes for a Fall 2011 effective date.
CURRICULUM
COMMITTEE ACTIONS
It was moved and seconded (Ziel/Reece) to approve the proposed curriculum
changes.
The motion carried unanimously.
Cabrillo College and SJSU Global Studies Partnership
It was recommended that the Governing Board approve the partnership agreement
between Cabrillo College and SJSU. It was further recommended that the Vice
President, Instruction be authorized to make all necessary arrangements in relation to
this agreement.
CABRILLO COLLEGE
AND SJSU GLOBAL
STUDIES
PARTNERSHIP
It was moved and seconded (Reece/Ziel) to approve the partnership agreement
between Cabrillo College and SJSU.
The motion carried unanimously.
Resolution 018-11: In Support of the California Dream Act, AB 130 and AB 131 RESOLUTION 018-11: IN
SUPPORT OF THE
(Cedillo)
CALIFORNIA DREAM
It was recommended that the Governing Board approve Resolution 018-11 in
ACT, AB 130 AND AB
support of the California Dream Act as presented.
131 (CEDILLO)
It was moved and seconded (Garcia/Reece) to approve Resolution 018-11.
Trustee Garcia said a coauthor of AB 130 and AB 131 is Assemblyman Luis Allejo
and he is pleased Cabrillo is supporting the bill as it will be beneficial to Cabrillo
students.
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Allenser
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Minutes of Meeting
April 11, 2011
AYES: Garcia, Reece, Smith, Stonebloom, Ziel
NOES: None
ABSENT: Spencer and True
ABSTAIN: None
CCCT Board of Directors Election – 2011
It was recommended that the Governing Board vote for up to eight candidates to
serve on the CCCT Board of Directors, and authorize the President to complete
and file the appropriate ballot.
CCCT BOARD OF
DIRECTORS ELECTION
– 2011
It was moved and seconded (Ziel/Garcia) to vote for the CCCT Board of Directors.
The motion carried unanimously.
Curriculum Committee Actions: AA-T and AS-T Degrees
It was recommended that the Governing Board approve the curriculum changes for
a Fall 2011 effective date.
CURRICULUM
COMMITTEE ACTIONS:
AA-T AND AS-T
Trustee Ziel asked if the new degrees will replace the existing ones. Vice
President Kilmer said they do not have to. Individual programs can look at
existing degrees and decide whether or not to eliminate.
It was moved and seconded (Ziel/Smith) to approve the curriculum changes.
The motion carried unanimously.
INFORMATION ITEMS
2011-12 Budget Update
An update on the 2011-12 budget was presented for Governing Board information.
Facilities Master Plan Update
The Facilities Master Plan update was provided for Governing Board information.
Critical Needs
The critical needs list was provided for Governing Board information. The Board
directed the college management to come up with some strategies to accomplish the
list. Vice President Lewis said the equipment for the Green Technology Center is
unfunded and President King is working with Foundation Director Silverstein on
fundraising for the equipment. Trustee Reece cautioned to not forget the list when
the college is discussing the overall budget.
Trustee Garcia commented that many of the critical needs are basic operational needs
and scheduled maintenance.
Financial Reports
The financial reports were provided for Governing Board information. Trustee
Reece stated concern about the bookstore’s ongoing deficit.
Board Policy Revisions: Office of Instruction, First Reading
The board policies were presented as a first reading for Governing Board review and
will return for action at the next Governing Board meeting.
Trustee Garcia is pleased the revisions are based on the Community College League
of California’s model policies.
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2011-12 BUDGET
UPDATE
FACILITIES MASTER
PLAN UPDATE
CRITICAL NEEDS
FINANCIAL REPORTS
BOARD POLICY
REVISIONS: OFFICE OF
INSTRUCTION, FIRST
READING
Minutes of Meeting
April 11, 2011
Recent Grant Applications Submitted by the Instruction Office
The recent grant applications submitted by the Instruction Office were provided for
Governing Board information.
Learning Communities Update
The Learning Communities update was provided for Governing Board
information. Trustee Garcia asked for data tracking the success of REAL students
as they go back to English 100 and 1A. Vice President Kilmer responded that
Planning and Research is tracking the data and it will be provided to the Board.
SBDC Annual Report
The SBDC Annual Report was provided for Governing Board information. SPDC
Director Thomae thanked the Board for its continuing support and also thanked her
staff and CEED Director Pfotenhauer for their continued support.
RECENT GRANT
APPLICATIONS
SUBMITTED BY THE
INSTRUCTION OFFICE
LEARNING
COMMUNITIES
UPDATE
SBDC ANNUAL
REPORT
Trustee Garcia asked for more information on the SBDC advisors. SBDC Director
Thomae said the SBDC has 19 contract business advisors. The advisors help with
everything from the startup of a retail store to writing a business plan. There are
specialty advisors in childcare, agriculture, hospitality, intellectual property.
Trustee Garcia asked if clients take college courses and SBDC Director Thomae
said they do through the youth entrepreneurship program.
Cabrillo College 2011 Spring Census Report
The Spring 2011 Census Report was presented for Governing Board information.
Trustee Garcia expressed concern about the Distance Education Program meeting
the needs of students. Vice President Kilmer responded that there is a Distance
Education committee that continually reviews the program and looks for areas of
improvement.
Information Technology Update
The Information Technology update was provided for Governing Board
information.
Cabrillo College Monthly Calendar
The Cabrillo College activities for the month of April were presented for
Governing Board information.
Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board discussed items to be placed on the agenda
for the future Board meetings.
Chair Stonebloom requested an information item regarding the Board’s travel
budget. The Board also asked for an information items on the process for
discussing the budget cuts.
ADJOURN
The open session of the Cabrillo College Governing Board was adjourned at 7:59
p.m.
Respectfully submitted,
Secretary
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CABRILO COLLEGE
2011 SPRING CENSUS
REPORT
INFORMATION
TECHNOLOGY
UPDATE
CABRILLO COLLEGE
MONTHLY CALENDAR
AGENDA FOR NEXT
BOARD MEETING
ADJOURNMENT