Minutes of Meeting
CABRILLO COLLEGE GOVERNING BOARD
May 02, 2011
REGULAR MEETING
The regular monthly meeting of the Cabrillo College Governing Board was held at
the Sesnon House, 6500 Soquel Drive, Aptos, California on Monday, May 2, 2011.
Chair Katy Stonebloom opened the meeting in Open Session at 5:00 pm. Roll was
taken; present were Chair Stonebloom, Trustees Rebecca Garcia, Gary Reece, Al
Smith, and Donna Ziel. Chair Stonebloom asked for Public Comments on Closed
Session items. There were no public comments.
Closed Session items were announced and the meeting was adjourned to Closed
Session at 5:05 p.m. Closed Session was adjourned at 6:00 pm.
ROLL CALL
Chair Katy Stonebloom called the Open Session to order at 6:14 pm. Other Trustees
present were Rebecca Garcia, Gary Reece, Al Smith, Rachael Spencer, and Donna
Ziel. Also present were members of the community, college faculty, staff and
students.
REPORT OUT OF CLOSED SESSION
Chair Stonebloom stated that there was nothing to report out of Closed Session.
PROCEDURAL ITEMS
It was moved and seconded (Spencer/Garcia) to approve the consent agenda items,
including the minutes from the April 11, 2011 meeting with one correction. The
April 11, 2011 minutes should read “Latino/Latina Leadership Network.”
CALL TO ORDER
ROLL CALL
REPORT OUT OF
CLOSED SESSION
APPROVAL OF
CONSENT AGENDA
AND MINUTES
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Allenser
AYES: Garcia, Reece, Smith, Spencer, Stonebloom, True and Ziel
NOES: None
ABSENT: None
ABSTAIN: None
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF
None.
ORAL COMMUNICATIONS
Mas and Marcia Hashimoto addressed the Board about the reinstatement of
Mandarin language classes for the fall semester.
Trustee Garcia asked if the college has a procedure on private funding for classes.
Chair Stonebloom asked President King to follow up on the issue.
SPECIAL PRESENTATION
Honors Transfer Program Director, Donna Mekis and three honors students provided
a review of the college’s growing Honors Transfer Program. The program expects to
have 250 students in the fall. Honors Transfer Program students challenged by UC
approved honors classes.
Trustee Spencer said she has heard a lot positive comments from the community
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INTRODUCTION OF
NEWLY APPOINTED
FACULTY AND STAFF
ORAL
COMMUNICATIONS
SPECIAL
PRESENTATION
Minutes of Meeting
May 2, 2011
about the program.
ORAL REPORTS
Board Trustees’ Reports
Trustee Reece brought up the reinstatement of the Mandarin language classes and
said he hopes for input from the faculty Senate. Trustee Reece would like the
legitimacy of the academic program validated by the Senate.
ORAL REPORTS
BOARD TRUSTEE
REPORTS
Trustee Garcia reported on the White House Community College Summit which she
attended. An area of focus at the summit was service to veterans and Trustee Garcia
attended a breakout group on completion goals. Trustee Garcia shared Cabrillo
College’s ACE program successes with the group.
Trustee Garcia thanked Dr. Adela Najarro for organizing the recent Social Justice
Conference. During the conference Trustee Garcia facilitated workshop on Latina
success. Trustee Garcia found it interesting to learn students are not aware of the
role of the college administration and how the administration supports students.
Trustee Garcia asked the college administration to publicize its “open door” policy.
Finally Trustee Garcia reported on the Trustees conference which was held in
Monterey. There were a number of presenters from Cabrillo and Trustee Garcia said
many of her fellow trustees told her they learned a lot from the Cabrillo presenters.
Student Trustee’s Report
Student Trustee Allenser reported that the Student Senate passed their 2011-12
budget which included giving all carry forward funds to the student emergency loan
program.
Superintendent’s Report
President King thanked Dean Rachel Mayo for coordinating all the work with the
Watsonville and Scotts Valley centers and potential leases and subleases. He said
there may be formal proposals in June. President King then thanked Marketing
Director Kristin Fabos and Sesnon Coordinator Margitta Dietrich-Welsh for their
coordinating of the Sesnon House digital archives and Vice President BaileyFougnier for representing Cabrillo at the recent Social Justice Conference. Finally
President King thanked the constituent leaders for their hard work.
President King closed his remarks with comments on the initiative to build the
college going culture in Santa Cruz County. He said the college is still working on
the greater good of working for the students, even in these difficult budget times.
Faculty Senate
Senate President Hodges said the Senate is continuing to have painful discussions
about developing a process and criteria for eliminating programs. He doesn’t know
what form the recommendations will take but expects work will continue through the
summer so results go to the Faculty Senate in early fall. He also reported on the Jack
Kent Cooke undergraduate scholarship. 60 fellowships were granted across the
nation and two students from Cabrillo received fellowships. Senate President
Hodges closed by thanking VP Kilmer for all she does to facilitate painful
conversations.
CCEU
CCEU 2nd President Rick Fillman addressed the Board and discussed the proposed
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STUDENT
TRUSTEE’S
REPORT
SUPERINTENDENT’S
REPORT
FACULTY SENATE
CCEU
Minutes of Meeting
May 2, 2011
Services and Program Reduction Advisory Committee (SPRAC). He said CCEU
was hoping for an inclusive process and with CPC input CCEU figured out what
they wanted to put into place. Essentially what the advisory committee is doing is
giving CCEU a place in the process to insert a workers perspective.
Chair Stonebloom expressed her gratitude to CCEU for developing the process.
CCFT
CCFT President Harvell said provided an update on negotiations. He also provided
the Board with a handout on comparing the faculty to student ratio at Cabrillo and 72
other districts.
ACTION ITEMS
Resolution 024-11: Recognition of Cabrillo’s Classified Employees
It was recommended that the Governing Board adopt resolution number 024-11 in
observance of Classified School Employee Week – May 15 through May 21, 2011 –
to recognize the many contributions of the Cabrillo classified staff to Cabrillo’s
students and educational community.
CCFT
ACTION ITEMS
RESOLUTION 024-11:
RECOGNITION OF
CABRILLO’S
CLASSIFIED
EMPLOYEES
Chair Stonebloom said the Board values and appreciates classified employees.
It was moved and seconded (Ziel/Reece) to approve Resolution 024-11.
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Allenser
AYES: Garcia, Reece, Smith, Spencer, Stonebloom, True, and Ziel
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried.
Annual Business Office Resolutions
It was recommended that the Governing Board approve resolutions 025-11, 02611, and 027-11.
It was moved and seconded (Spencer/Garcia) to approve resolutions 025-11, 02611, and 027-11.
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Allenser
AYES: Garcia, Reece, Smith, Spencer, Stonebloom, True, and Ziel
NOES: None
ABSENT: None
ABSTAIN: None
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ANNUAL BUSINESS
OFFICE RESOLUTIONS
Minutes of Meeting
May 2, 2011
The motion carried.
Storage Area Network (SAN) Project
It was recommended that the Governing Board authorize the Vice President,
Administrative Services to award a purchase order to AMS.net for providing the
equipment, software and maintenance needed for the SAN Project.
STORAGE AREA
NETWORK (SAN)
PROJECT
It was moved and seconded (Reece/True) to award a purchase order to AMS.net.
The motion carried.
BOARD POLICY
Board Policy Revisions: Office of Instruction, Second Reading
It was recommended that the Governing Board approve the revisions to the Board REVISIONS: OFFICE OF
INSTRUCTION,
policies as presented to BP 3020: General Curriculum, BP 3025: Basic Skills
SECOND READING
Instruction, BP 3220: Grading and Academic Symbols, BP 3250: Credit by Exam,
BP 3260: External Examinations, Advanced Placement and Special Credit.
It was moved and seconded (Reece/Spencer) to approve the revisions to the Board
policies as presented.
The motion carried.
Resolution 032-11: Decision Not to Reemploy Certain Certificated Employees for
2011-2012 School Year
It was recommended that the Governing Board approve resolution 032-11: decision
not to reemploy certain certificated employees for 2011-2012 school year.
Reece/Spencer – Approval of Board policies.
RESOLUTION 032-11:
DECISION NOT TO
REEMPLOYEE
CERTAIN
CERTIFICATED
EMPLOYEES FOR 20112012 SCHOOL YEAR
It was moved and seconded (Garcia/Reece) to approve resolution 032-11.
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Allenser
AYES: Garcia, Reece, Smith, Spencer, Stonebloom, True, and Ziel
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried.
INFORMATION ITEMS
2011-12 Budget Update
An update on the 2011-12 budget was presented for Governing Board information.
President King presented the proposed timetable which included three phases of
specific proposals. The timeline allows for one month of input and feedback before
recommendations go to the Board on August 1.
Trustee Reece thanked CCEU for the SPRAC draft proposal and said managers
should be thinking of the criteria while they are making their plans.
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2011-12 BUDGET
UPDATE
Minutes of Meeting
May 2, 2011
Trustee Spencer thanked anyone who is willing to serve on SPRAC because it is
going to review layoffs and people they know. Trustee Spencer added whoever
serves on the committee will have an incredible responsibility and this has to be done
in a timely fashion.
Chair Stonebloom asked if faculty is putting together a similar program. Vice
President Kilmer said the faculty process is different. There process is for program
discontinuation and still in early draft form. Chair Stonebloom asked how the
information flows together in a cohesive way. Faculty President Hodges said he is
confident that all groups will come together to sythnsizie the information.
Chair Stonebloom said the Board hopes what comes to them is the best that can be
done under the circumstances.
Facilities Master Plan Update
The Facilities Master Plan update was provided for Governing Board information.
Cash Flow Update
The cash flow update was provided for Governing Board information.
Financial Reports
The financial reports were provided for Governing Board information.
Honors Transfer Program
The Honors Transfer Program update was provided for Governing Board
information.
2010-2011 Graduation and Year-End Recognition Activities
The 2010-2011 graduation and year-end recognition activities were provided for
Governing Board information.
Vice President Bailey-Fougnier said over 1,000 students have applied for
graduation which is about 200 more than last year.
College Master Plan Strategy Update Report
The College Master Plan Strategy Update was provided for Governing Board
information.
FACILITIES MASTER
PLAN UPDATE
CASH FLOW UPDATE
FINANCIAL REPORTS
HONORS TRANSFER
PROGRAM
2010-2011
GRADUATION AND
YEAR-END
RECOGNITION
ACTIVIES
COLLEGE MASTER
PLAN STRATEGY
UPDATE REPORT
President King said the college is continuing to focus on a smaller number of key
performance indicators.
Trustee Garcia commented that she applied for the CSU Monterey Bay’s master’s
program and as soon as she applied Trustee Garcia received two emails reminding
her of financial aid options and scholarships. Trustee Garcia asked Vice President
Bailey-Fougnier if Cabrillo has a similar system. VP Bailey-Fougnier said
Admissions and Records is working on an electronic communications system
which should be in place within the next six months. Trustee Garcia noted transfer
and retention rates are low and asked the administration to keep that at the
forefront of their thinking.
Chair Stonebloom said she is happy to see the three strategies regarding career
technical education.
Board Travel Budget and Priorities
The Governing Board discussed its travel budged and assessed priorities. Trustee
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BOARD TRAVEL
BUDGET AND
PRIORITES
Minutes of Meeting
May 2, 2011
Garcia announced that she choose not to submit papers for the Association of
Community College Trustees (ACCT) re-election in part because of the cost
related to conference travel. Trustee Garcia said she could not justify the money
being spent on travel. In addition Trustee Garcia said she talked to a lot of other
trustees about their Board travel budgets. Many Boards have cut their budgets or
have a limited amount of funding allotted to each trustee. If a trustee has
exhausted their allotted about they have to go to the Board chair for permission to
go over budget.
Chair Stonebloom suggested President King look into some options and come up
with a proposal. President King said there is an appreciation that the college’s
trustees are not paid but also an acknowledgment of every dollar the college
spends has to be spent well.
Cabrillo College Monthly Calendar
The Cabrillo College activities for the month of May were presented for Governing
Board information.
Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board discussed items to be placed on the agenda
for the future Board meetings.
CABRILLO COLLEGE
MONTHLY CALENDAR
AGENDA FOR NEXT
BOARD MEETING
Trustee Garcia brought up the resolution on Student Success that the Board
recently passed. She said the Board really needs a policy on student success to
institutionalize student success and direct funding to student success. Trustee
Garcia said she would like the Board to work with the Faculty Senate on a policy.
Chair Stonebloom said she hesitates to load anything else on the faculty Senate
given the breadth of the work they are doing right now. Chair Stonebloom also
wants to make sure what they are examining is not redundant. Trustee Smith
added that the work has already been done when the Board developed the
resolution on student success. The Board asked President King to research the
issue further, and provide the Board with more information via a Board update.
ADJOURN
The open session of the Cabrillo College Governing Board was adjourned at 7:53
p.m.
Respectfully submitted,
Secretary
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ADJOURNMENT