Minutes of Meeting CABRILLO COLLEGE GOVERNING BOARD May 02, 2011 REGULAR MEETING The regular monthly meeting of the Cabrillo College Governing Board was held at the Sesnon House, 6500 Soquel Drive, Aptos, California on Monday, May 2, 2011. Chair Katy Stonebloom opened the meeting in Open Session at 5:00 pm. Roll was taken; present were Chair Stonebloom, Trustees Rebecca Garcia, Gary Reece, Al Smith, and Donna Ziel. Chair Stonebloom asked for Public Comments on Closed Session items. There were no public comments. Closed Session items were announced and the meeting was adjourned to Closed Session at 5:05 p.m. Closed Session was adjourned at 6:00 pm. ROLL CALL Chair Katy Stonebloom called the Open Session to order at 6:14 pm. Other Trustees present were Rebecca Garcia, Gary Reece, Al Smith, Rachael Spencer, and Donna Ziel. Also present were members of the community, college faculty, staff and students. REPORT OUT OF CLOSED SESSION Chair Stonebloom stated that there was nothing to report out of Closed Session. PROCEDURAL ITEMS It was moved and seconded (Spencer/Garcia) to approve the consent agenda items, including the minutes from the April 11, 2011 meeting with one correction. The April 11, 2011 minutes should read “Latino/Latina Leadership Network.” CALL TO ORDER ROLL CALL REPORT OUT OF CLOSED SESSION APPROVAL OF CONSENT AGENDA AND MINUTES The motion carried with the following roll call vote: Student Trustee Advisory Vote: Allenser AYES: Garcia, Reece, Smith, Spencer, Stonebloom, True and Ziel NOES: None ABSENT: None ABSTAIN: None INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF None. ORAL COMMUNICATIONS Mas and Marcia Hashimoto addressed the Board about the reinstatement of Mandarin language classes for the fall semester. Trustee Garcia asked if the college has a procedure on private funding for classes. Chair Stonebloom asked President King to follow up on the issue. SPECIAL PRESENTATION Honors Transfer Program Director, Donna Mekis and three honors students provided a review of the college’s growing Honors Transfer Program. The program expects to have 250 students in the fall. Honors Transfer Program students challenged by UC approved honors classes. Trustee Spencer said she has heard a lot positive comments from the community 1 of 6 INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF ORAL COMMUNICATIONS SPECIAL PRESENTATION Minutes of Meeting May 2, 2011 about the program. ORAL REPORTS Board Trustees’ Reports Trustee Reece brought up the reinstatement of the Mandarin language classes and said he hopes for input from the faculty Senate. Trustee Reece would like the legitimacy of the academic program validated by the Senate. ORAL REPORTS BOARD TRUSTEE REPORTS Trustee Garcia reported on the White House Community College Summit which she attended. An area of focus at the summit was service to veterans and Trustee Garcia attended a breakout group on completion goals. Trustee Garcia shared Cabrillo College’s ACE program successes with the group. Trustee Garcia thanked Dr. Adela Najarro for organizing the recent Social Justice Conference. During the conference Trustee Garcia facilitated workshop on Latina success. Trustee Garcia found it interesting to learn students are not aware of the role of the college administration and how the administration supports students. Trustee Garcia asked the college administration to publicize its “open door” policy. Finally Trustee Garcia reported on the Trustees conference which was held in Monterey. There were a number of presenters from Cabrillo and Trustee Garcia said many of her fellow trustees told her they learned a lot from the Cabrillo presenters. Student Trustee’s Report Student Trustee Allenser reported that the Student Senate passed their 2011-12 budget which included giving all carry forward funds to the student emergency loan program. Superintendent’s Report President King thanked Dean Rachel Mayo for coordinating all the work with the Watsonville and Scotts Valley centers and potential leases and subleases. He said there may be formal proposals in June. President King then thanked Marketing Director Kristin Fabos and Sesnon Coordinator Margitta Dietrich-Welsh for their coordinating of the Sesnon House digital archives and Vice President BaileyFougnier for representing Cabrillo at the recent Social Justice Conference. Finally President King thanked the constituent leaders for their hard work. President King closed his remarks with comments on the initiative to build the college going culture in Santa Cruz County. He said the college is still working on the greater good of working for the students, even in these difficult budget times. Faculty Senate Senate President Hodges said the Senate is continuing to have painful discussions about developing a process and criteria for eliminating programs. He doesn’t know what form the recommendations will take but expects work will continue through the summer so results go to the Faculty Senate in early fall. He also reported on the Jack Kent Cooke undergraduate scholarship. 60 fellowships were granted across the nation and two students from Cabrillo received fellowships. Senate President Hodges closed by thanking VP Kilmer for all she does to facilitate painful conversations. CCEU CCEU 2nd President Rick Fillman addressed the Board and discussed the proposed 2 of 6 STUDENT TRUSTEE’S REPORT SUPERINTENDENT’S REPORT FACULTY SENATE CCEU Minutes of Meeting May 2, 2011 Services and Program Reduction Advisory Committee (SPRAC). He said CCEU was hoping for an inclusive process and with CPC input CCEU figured out what they wanted to put into place. Essentially what the advisory committee is doing is giving CCEU a place in the process to insert a workers perspective. Chair Stonebloom expressed her gratitude to CCEU for developing the process. CCFT CCFT President Harvell said provided an update on negotiations. He also provided the Board with a handout on comparing the faculty to student ratio at Cabrillo and 72 other districts. ACTION ITEMS Resolution 024-11: Recognition of Cabrillo’s Classified Employees It was recommended that the Governing Board adopt resolution number 024-11 in observance of Classified School Employee Week – May 15 through May 21, 2011 – to recognize the many contributions of the Cabrillo classified staff to Cabrillo’s students and educational community. CCFT ACTION ITEMS RESOLUTION 024-11: RECOGNITION OF CABRILLO’S CLASSIFIED EMPLOYEES Chair Stonebloom said the Board values and appreciates classified employees. It was moved and seconded (Ziel/Reece) to approve Resolution 024-11. The motion carried with the following roll call vote: Student Trustee Advisory Vote: Allenser AYES: Garcia, Reece, Smith, Spencer, Stonebloom, True, and Ziel NOES: None ABSENT: None ABSTAIN: None The motion carried. Annual Business Office Resolutions It was recommended that the Governing Board approve resolutions 025-11, 02611, and 027-11. It was moved and seconded (Spencer/Garcia) to approve resolutions 025-11, 02611, and 027-11. The motion carried with the following roll call vote: Student Trustee Advisory Vote: Allenser AYES: Garcia, Reece, Smith, Spencer, Stonebloom, True, and Ziel NOES: None ABSENT: None ABSTAIN: None 3 of 6 ANNUAL BUSINESS OFFICE RESOLUTIONS Minutes of Meeting May 2, 2011 The motion carried. Storage Area Network (SAN) Project It was recommended that the Governing Board authorize the Vice President, Administrative Services to award a purchase order to AMS.net for providing the equipment, software and maintenance needed for the SAN Project. STORAGE AREA NETWORK (SAN) PROJECT It was moved and seconded (Reece/True) to award a purchase order to AMS.net. The motion carried. BOARD POLICY Board Policy Revisions: Office of Instruction, Second Reading It was recommended that the Governing Board approve the revisions to the Board REVISIONS: OFFICE OF INSTRUCTION, policies as presented to BP 3020: General Curriculum, BP 3025: Basic Skills SECOND READING Instruction, BP 3220: Grading and Academic Symbols, BP 3250: Credit by Exam, BP 3260: External Examinations, Advanced Placement and Special Credit. It was moved and seconded (Reece/Spencer) to approve the revisions to the Board policies as presented. The motion carried. Resolution 032-11: Decision Not to Reemploy Certain Certificated Employees for 2011-2012 School Year It was recommended that the Governing Board approve resolution 032-11: decision not to reemploy certain certificated employees for 2011-2012 school year. Reece/Spencer – Approval of Board policies. RESOLUTION 032-11: DECISION NOT TO REEMPLOYEE CERTAIN CERTIFICATED EMPLOYEES FOR 20112012 SCHOOL YEAR It was moved and seconded (Garcia/Reece) to approve resolution 032-11. The motion carried with the following roll call vote: Student Trustee Advisory Vote: Allenser AYES: Garcia, Reece, Smith, Spencer, Stonebloom, True, and Ziel NOES: None ABSENT: None ABSTAIN: None The motion carried. INFORMATION ITEMS 2011-12 Budget Update An update on the 2011-12 budget was presented for Governing Board information. President King presented the proposed timetable which included three phases of specific proposals. The timeline allows for one month of input and feedback before recommendations go to the Board on August 1. Trustee Reece thanked CCEU for the SPRAC draft proposal and said managers should be thinking of the criteria while they are making their plans. 4 of 6 2011-12 BUDGET UPDATE Minutes of Meeting May 2, 2011 Trustee Spencer thanked anyone who is willing to serve on SPRAC because it is going to review layoffs and people they know. Trustee Spencer added whoever serves on the committee will have an incredible responsibility and this has to be done in a timely fashion. Chair Stonebloom asked if faculty is putting together a similar program. Vice President Kilmer said the faculty process is different. There process is for program discontinuation and still in early draft form. Chair Stonebloom asked how the information flows together in a cohesive way. Faculty President Hodges said he is confident that all groups will come together to sythnsizie the information. Chair Stonebloom said the Board hopes what comes to them is the best that can be done under the circumstances. Facilities Master Plan Update The Facilities Master Plan update was provided for Governing Board information. Cash Flow Update The cash flow update was provided for Governing Board information. Financial Reports The financial reports were provided for Governing Board information. Honors Transfer Program The Honors Transfer Program update was provided for Governing Board information. 2010-2011 Graduation and Year-End Recognition Activities The 2010-2011 graduation and year-end recognition activities were provided for Governing Board information. Vice President Bailey-Fougnier said over 1,000 students have applied for graduation which is about 200 more than last year. College Master Plan Strategy Update Report The College Master Plan Strategy Update was provided for Governing Board information. FACILITIES MASTER PLAN UPDATE CASH FLOW UPDATE FINANCIAL REPORTS HONORS TRANSFER PROGRAM 2010-2011 GRADUATION AND YEAR-END RECOGNITION ACTIVIES COLLEGE MASTER PLAN STRATEGY UPDATE REPORT President King said the college is continuing to focus on a smaller number of key performance indicators. Trustee Garcia commented that she applied for the CSU Monterey Bay’s master’s program and as soon as she applied Trustee Garcia received two emails reminding her of financial aid options and scholarships. Trustee Garcia asked Vice President Bailey-Fougnier if Cabrillo has a similar system. VP Bailey-Fougnier said Admissions and Records is working on an electronic communications system which should be in place within the next six months. Trustee Garcia noted transfer and retention rates are low and asked the administration to keep that at the forefront of their thinking. Chair Stonebloom said she is happy to see the three strategies regarding career technical education. Board Travel Budget and Priorities The Governing Board discussed its travel budged and assessed priorities. Trustee 5 of 6 BOARD TRAVEL BUDGET AND PRIORITES Minutes of Meeting May 2, 2011 Garcia announced that she choose not to submit papers for the Association of Community College Trustees (ACCT) re-election in part because of the cost related to conference travel. Trustee Garcia said she could not justify the money being spent on travel. In addition Trustee Garcia said she talked to a lot of other trustees about their Board travel budgets. Many Boards have cut their budgets or have a limited amount of funding allotted to each trustee. If a trustee has exhausted their allotted about they have to go to the Board chair for permission to go over budget. Chair Stonebloom suggested President King look into some options and come up with a proposal. President King said there is an appreciation that the college’s trustees are not paid but also an acknowledgment of every dollar the college spends has to be spent well. Cabrillo College Monthly Calendar The Cabrillo College activities for the month of May were presented for Governing Board information. Agenda for Next or Future Board Meetings The Cabrillo College Governing Board discussed items to be placed on the agenda for the future Board meetings. CABRILLO COLLEGE MONTHLY CALENDAR AGENDA FOR NEXT BOARD MEETING Trustee Garcia brought up the resolution on Student Success that the Board recently passed. She said the Board really needs a policy on student success to institutionalize student success and direct funding to student success. Trustee Garcia said she would like the Board to work with the Faculty Senate on a policy. Chair Stonebloom said she hesitates to load anything else on the faculty Senate given the breadth of the work they are doing right now. Chair Stonebloom also wants to make sure what they are examining is not redundant. Trustee Smith added that the work has already been done when the Board developed the resolution on student success. The Board asked President King to research the issue further, and provide the Board with more information via a Board update. ADJOURN The open session of the Cabrillo College Governing Board was adjourned at 7:53 p.m. Respectfully submitted, Secretary 6 of 6 ADJOURNMENT