1
Cabrillo College Governing Board
Monday, May 2, 2011
Cabrillo College Sesnon House
6500 Soquel Drive
Aptos, California 95003
OPEN SESSION
1. Call to Order and Roll Call
PAGE
TIME
5:00
2. Adoption of Agenda
3. Public Comments Regarding Closed Session Items (three minute
time limit per speaker)
Please notify clerk if you desire to speak to the Board.
4. Announcement of Closed Session
5. Adjourn to Closed Session
CLOSED SESSION
1. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: Victoria Lewis
Employee Organization: CCEU
2. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: Victoria Lewis
Employee Organization: CCFT
3. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: Brian King
Employee Organizations: Management and Confidential
Employees
4. Conference with Real Property Negotiators (Government Code
§54956.8)
Property: 104 Whispering Pines , Scotts Valley, California 95066
Agency Negotiator: Brian King
Negotiating Parties and Possible Leaser: Sinda Merritt, Monterey
Coast Preparatory School negotiator
Under Negotiation: Terms of Payment, Conditions
5. Conference with Real Property Negotiators (Government Code
§54956.8)
Property: 318 Union Street, Watsonville, California 95076
Agency Negotiator: Brian King
Negotiating Parties and Possible Leaser: Tom Brown, Ceiba
Charter School and Michael Watkins, Santa Cruz County Office of
Education
Under Negotiation: Terms of Payment, Conditions
6. Conference with District Counsel regarding anticipated litigation
pursuant to Government Code §54956.9(b)(3)(E) (McGuire and
Hester, Nibbi Brothers Construction, ISEC, J.W. McClenahan,
Collins Electrical Company, Brady Company, HGA Architects,
Bogard+Kitchell)
OPEN SESSION

Call to Order and Roll Call

Report Out of Closed Session
6:00
2
May 2, 2011
A. Consent Items
1. Minutes and Consent Agenda (these items are approved when
the agenda is approved unless a Board member wishes to
discuss)
a) Minutes of April 11, 2011
2. Register of Warrants
6:01
5
11
It is recommended that the Governing Board ratify warrant
numbers 06001–06671 for the amount of $3,742,381.52 and
student refund and financial aid registers totaling $4,168,627.51.
3. Ratification: Construction Change Orders
31
It is recommended that the Governing Board ratify the
construction change orders as provided.
4. Budget Transfers by Resolution
It is recommended that the Governing Board approve resolution
numbers 028-11 through 031-11 for budget transfers 19176
through 19264.
33
5. Notice of Non-Reemployment of Designated Academic
Employees
39
The Superintendent/President recommends that the Governing
Board reaffirm its previous action and approve the
recommendations as set forth in the report.
6. Authorization to Dispose of Surplus Equipment
41
It is recommended that the Governing Board authorize the Vice
President, Administrative Services to dispose of the equipment
listed as surplus, according to the provisions of Board Policy
4160.
7. Career Technical Education Community Collaborative Grants
43
It is recommended that the Governing Board accept the grants
from the Chancellor’s Office for $530,000. It is further
recommended that the Board authorize the Vice President of
Administrative Services to execute and make all necessary
arrangements in relation to this agreement on behalf of the
college.
8. Cabrillo College EOPS/PVUSD Migrant Education
2011 Summer Program
45
It is recommended that the Governing Board authorize the Vice
President, Administrative Services, to sign an agreement
between Cabrillo College and the PVUSD Migrant Education
Program, and authorize the Vice President, Administrative
Services to execute and make all necessary arrangements in
relation to the contract on behalf of the college.
9. Human Resources Management Report
It is recommended that the Governing Board ratify and/or approve
the human resources management report.
47
3
May 2, 2011

Introduction of Newly Appointed Faculty and Staff

Oral Communications
Members of the audience may speak to non-agenda items
(three minute time limit per speaker)
B. Special Presentation
Our Honors Transfer Program Director, Donna Mekis and three
honors students (1 previous and 2 current) will provide a review of
our growing Honors Transfer Program.
6:05
C. Oral Reports
1. Board Members’ Reports
6:15
2. Student Trustee’s Report
6:18
3. Superintendent’s Report
6:20
4. Faculty Senate
6:22
Comments on issues of interest to the Faculty Senate.
5. CCEU
6:24
Comments on issues of interest to the Cabrillo Classified
Employees Union.
6. CCFT
6:26
Comments on issues of interest to the Cabrillo College
Federation of Teachers.
D. Action Items
1. Resolution 024-11:Recognition of Cabrillo’s Classified Employees
49
It is recommended that the Governing Board adopt resolution
number 024-11 in observance of Classified School Employee
Week -- May 15 through May 21, 2011 -- to recognize the many
contributions of the Cabrillo College classified staff to Cabrillo’s
students and educational community.
2. Annual Business Office Resolutions
51
It is recommended that the Governing Board approve resolution
numbers 025-11, 026-11, and 027-11.
3. Storage Area Network (SAN) Project
55
It is recommended that the Governing Board authorize the Vice
President, Administrative Services to award a purchase order to
AMS.net for providing the equipment, software and maintenance
needed for the SAN Project. Pricing is based on the EMC
WSCA/NASPO Contract #B27161.
4. Board Policy Revisions: Office of Instruction, Second Reading
It is recommended that the Governing Board approve the
revisions to the Board policies as presented to BP 3020: General
Curriculum, BP 3025: Basic Skills Instruction, BP 3220: Grading
and Academic Symbols, BP 3250: Credit by Exam, BP 3260:
External Examinations, Advanced Placement and Special Credit.
57
6:28
4
May 2, 2011
D. Action Items (continued)
5. Resolution 032-11: Decision Not to Reemploy Certain
Certificated Employees for 2011-2012 School Year
65
It is recommended that the Governing Board approve resolution
number 032-11.
6:40
E. Information Items
1. 2011-12 Budget Update
69
A 2011-12 budget update is provided for Governing Board
information.
2. Facilities Master Plan Update
The Facilities Master Plan update is provided for Governing
Board information.
73
3. Cash Flow Update – 2010-11 Third Quarter
The cash flow update is provided for Governing Board
information.
77
4. Financial Reports
81
The financial reports are provided for Governing Board
information.
5. Honors Transfer Program
103
The Honors Transfer Program update is provided for Governing
Board information.
6. 2010 – 2011 Graduation and Year-End Recognition Activities
107
The 2010 - 2011 graduation and year-end recognition activities
are provided for Governing Board information.
7. College Master Plan Strategy Update Report
109
The College Master Plan Strategy update is provided for
Governing Board information.
8. Board Travel Budget and Priorities
111
The Governing Board will discuss its travel budget and assess
priorities.
9. Cabrillo College Monthly Calendar
113
The Cabrillo College activities calendar for the month of May is
provided for Governing Board information.
10. Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board may discuss items to be
placed on the agenda for the future Board meetings.
CLOSED SESSION
ADJOURN
7:00
For ADA related meeting accommodations, contact Dominique Hansen, Executive Assistant to the
President, at (831) 479-6306 at least 24 hours in advance of the meeting.
5
Minutes of Meeting
CABRILLO COLLEGE GOVERNING BOARD
April 11, 2011
REGULAR MEETING
The regular monthly meeting of the Cabrillo College Governing Board was held at
the Sesnon House, 6500 Soquel Drive, Aptos, California on Monday, April 11, 2011.
Chair Katy Stonebloom opened the meeting in Open Session at 4:30 pm. Roll was
taken; present were Chair Stonebloom, Trustees Rebecca Garcia, Gary Reece, Al
Smith, and Donna Ziel. Chair Stonebloom asked for Public Comments on Closed
Session items. There were no public comments.
Closed Session items were announced and the meeting was adjourned to Closed
Session at 4:31 p.m. Closed Session was adjourned at 6:00 pm.
ROLL CALL
Chair Katy Stonebloom called the Open Session to order at 6:09 pm. Other Trustees
present were Rebecca Garcia, Gary Reece, Al Smith, Rachael Spencer, and Donna
Ziel. Also present were members of the community, college faculty, staff and
students.
REPORT OUT OF CLOSED SESSION
Chair Stonebloom stated that there was nothing to report out of Closed Session.
PROCEDURAL ITEMS
It was moved and seconded (Smith/Reece) to approve the consent agenda items,
including the minutes from the March 7, 2011 meeting
CALL TO ORDER
ROLL CALL
REPORT OUT OF
CLOSED SESSION
APPROVAL OF
CONSENT AGENDA
AND MINUTES
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Allenser
AYES: Reece, Smith, Stonebloom, Ziel
NOES: None
ABSENT: Spencer and True
ABSTAIN: Garcia
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF
None.
ORAL COMMUNICATIONS
Ofelia Gomez addressed the Board about proving high blood pressure monitoring
and blood sugar monitoring health services at Cabrillo College.
INTRODUCTION OF
NEWLY APPOINTED
FACULTY AND STAFF
ORAL
COMMUNICATIONS
Tom Brown addressed the Board about the possibility of Ceiba College Prep leasing
space at Cabrillo’s Watsonville Center.
Charles Pope addressed the Board about the possibility of Monterey Coast Prep subleasing space at Cabrillo’s Scotts Valley space.
SPECIAL PRESENTATION
English Faculty member Joseph Carter and four students spoke about Cabrillo’s
REAL learning community. REAL students take both English and Reading classes
together which provides faculty the opportunity to integrate assignments and
1 of 6
SPECIAL
PRESENTATION
6
Minutes of Meeting
April 11, 2011
counseling. The students provided the following comments about the program:
 REAL gave me the support I needed to get familiar with Cabrillo and
academic learning.
 I was unable to pass English 100. Now I read a book in reading class then
write about it in English class.
 It seems like more gets done and I feel more prepared for the next level of
English.
 Being in two classes with the same theme has made it easy to stay focused
and complete the courses. All the course work stays together.
 The combined courses infuses the subject matter and makes it easier to focus
Trustee Reece asked about REAL’s high withdrawal rate. Vice President Kilmer
said the data shows there is lower retention but a higher success rate, and she is
investigating some of the various retention issues.
ORAL REPORTS
Board Trustees’ Reports
Trustee Garcia reported on a recent presentation she made at the annual Latino
leadership conference which focused on barriers to success for Latina students.
Trustee Garcia will conduct the presentation at the upcoming Social Justice
Conference.
ORAL REPORTS
BOARD TRUSTEE
REPORTS
Trustee Garcia also reported that she was invited to participate in an upcoming
regional White House Summit on education which will take place in San Diego.
Student Trustee’s Report
Student Trustee Allenser reported on: implementation planning efforts for the
student emergency loan fund, Earth Week activities, disaster fundraising, and a
college scholarship fundraiser called Hands Across California.
Superintendent’s Report
President King reported that the Santa Cruz County College Promise is being
coordinated by Cabrillo. The Promise is a county wide goal to improve the college
going culture, making the path from 6th grade to a college seamless.
President King said the possible leases of Watsonville and Scotts Valley college
facilities show the nimbleness of college staff in the effort to increase college
revenues.
Faculty Senate
Faculty Senate President Hodges said thanked Curriculum Committee Chair Jennifer
Cass for her Senate service. Faculty Senate President Hodges reported that the
Faculty Senate passed a resolution supporting CCEU’s request to reinstitute the
classified prioritization process.
CCFT
CCFT President Harvell said it is difficult to determine how to implement the cuts
when the college does not know what the legislature will require. The college has
already eliminated programs with low enrollment. How the college will gather input
and set priorities is the real question right now.
CCEU
CCEU President Stainback thanked the Student Senate for organizing the March on
2 of 6
STUDENT
TRUSTEE’S
REPORT
SUPERINTENDENT’S
REPORT
CCFT
FACULTY SENATE
CCEU
7
Minutes of Meeting
April 11, 2011
March. CCEU President Stainback said the CCEU has been in ongoing
conversations with President King about reinstituting the classified staffing
prioritization process in a new format. A process that recognizes there will not be
new classified staffing positions in the short term, but addressed current vacancies.
CCEU President Stainback said CPC has identified a process but in terms of shared
governance there is not a process. CCEU President Stainback closed her remarks by
saying she is happy to hear about revenue raising possibilities which may make the
Scotts Valley Center less of an issue.
ACTION ITEMS
2010-11 and 2011-12 Budget Planning Parameters
It was recommended that the Governing Board approve the 2010-11 and 2011-12
Budget Planning Parameters as presented for the 2011-12 Preliminary Budget. The
mid-range scenario was used to develop the preliminary budget.
It was moved and seconded (Garcia/Reece) to approve the 2010-11 and 2011-12
Budget Planning Parameters as presented for the 2011-12 Preliminary Budget.
Trustee Garcia said approval of the mid-range parameters is very optimistic, because
an all cuts state budget seems likely. She asked what process will be if the college
has to shift from the mid-range to the worst case scenario. Vice President Lewis said
CPC will work to develop college priorities and the administration will start to look
at worst case scenarios budget numbers.
Trustee Reece also fears the worst case scenario will be what the college is facing.
Trustee Reece is especially concerned about the 2012-13 budget numbers. He said
with that in mind the college really has to really rethink how things are done. The
Board does not have answers about the process, but want the process to be
collaborative. Also, the Board does not know what the outcome should be, but feels
everything is open for discussion. Trustee Reece said the Board is looking for the
college community to come up with what the college cannot do anymore, and added
that nothing is untouchable.
Student Trustee Allenser said every single program at Cabrillo has people it benefits,
but in times of crisis the college has to help the greatest number of people it can with
the resources it has. Whatever the administration, faculty and staff come up with the
Student Senate will support and work with them on. There are tough decisions to be
made, but if the college sticks with each other hopefully it will be easier.
Chair Stonebloom said she appreciates all the comments about developing a process,
because no process the college has had to date will be adequate. She also said every
day the college is not actively planning it loses the opportunity for flexibility. Chair
Stonebloom encourage the expedient set up of a process keeping in mind that none
of this is personal. This is about the institution and services the college provides and
safeguarding it for as long as possible.
Trustee Reece commented that the college does not have the luxury of time; the
college cannot take a three month hiatus on planning. The process needs to keep
3 of 6
ACTION ITEMS
2010-11 AND 2011-12
BUDGET PLANNING
PARAMETERS
8
Minutes of Meeting
April 11, 2011
working all year round. The Board does not want to lose momentum over the
summer. Trustee Reece said he hopes by the next Board meeting there is an outline
of a plan and timeline for 11-12 and 12-13 budget planning.
Chair Stonebloom reiterated the need to keep moving forward through the summer.
The motion carried unanimously.
2011-12 Tax and Revenue Anticipation Notes (TRANs)
It was recommended that the Governing Board adopt Resolution 023-11 delegating
to the Vice President of Administrative Services the authority to decide on
participation in the Community College League of California cash reserve program
at the time when interest, costs and reinvestment rates are unknown.
2011-12 TAX AND
REVENUE
ANTICIPATION NOTES
(TRANs)
It was moved and seconded (Reece/Ziel) to adopt Resolution 023-11.
The motion carried unanimously.
Curriculum Committee Actions
It was recommended that the Governing Board approve the proposed curriculum
changes for a Fall 2011 effective date.
CURRICULUM
COMMITTEE ACTIONS
It was moved and seconded (Ziel/Reece) to approve the proposed curriculum
changes.
The motion carried unanimously.
Cabrillo College and SJSU Global Studies Partnership
It was recommended that the Governing Board approve the partnership agreement
between Cabrillo College and SJSU. It was further recommended that the Vice
President, Instruction be authorized to make all necessary arrangements in relation to
this agreement.
CABRILLO COLLEGE
AND SJSU GLOBAL
STUDIES
PARTNERSHIP
It was moved and seconded (Reece/Ziel) to approve the partnership agreement
between Cabrillo College and SJSU.
The motion carried unanimously.
Resolution 018-11: In Support of the California Dream Act, AB 130 and AB 131 RESOLUTION 018-11: IN
SUPPORT OF THE
(Cedillo)
CALIFORNIA DREAM
It was recommended that the Governing Board approve Resolution 018-11 in
ACT, AB 130 AND AB
support of the California Dream Act as presented.
131 (CEDILLO)
It was moved and seconded (Garcia/Reece) to approve Resolution 018-11.
Trustee Garcia said a coauthor of AB 130 and AB 131 is Assemblyman Luis Allejo
and he is pleased Cabrillo is supporting the bill as it will be beneficial to Cabrillo
students.
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Allenser
4 of 6
9
Minutes of Meeting
April 11, 2011
AYES: Garcia, Reece, Smith, Stonebloom, Ziel
NOES: None
ABSENT: Spencer and True
ABSTAIN: None
CCCT Board of Directors Election – 2011
It was recommended that the Governing Board vote for up to eight candidates to
serve on the CCCT Board of Directors, and authorize the President to complete
and file the appropriate ballot.
CCCT BOARD OF
DIRECTORS ELECTION
– 2011
It was moved and seconded (Ziel/Garcia) to vote for the CCCT Board of Directors.
The motion carried unanimously.
Curriculum Committee Actions: AA-T and AS-T Degrees
It was recommended that the Governing Board approve the curriculum changes for
a Fall 2011 effective date.
CURRICULUM
COMMITTEE ACTIONS:
AA-T AND AS-T
Trustee Ziel asked if the new degrees will replace the existing ones. Vice
President Kilmer said they do not have to. Individual programs can look at
existing degrees and decide whether or not to eliminate.
It was moved and seconded (Ziel/Smith) to approve the curriculum changes.
The motion carried unanimously.
INFORMATION ITEMS
2011-12 Budget Update
An update on the 2011-12 budget was presented for Governing Board information.
Facilities Master Plan Update
The Facilities Master Plan update was provided for Governing Board information.
Critical Needs
The critical needs list was provided for Governing Board information. The Board
directed the college management to come up with some strategies to accomplish the
list. Vice President Lewis said the equipment for the Green Technology Center is
unfunded and President King is working with Foundation Director Silverstein on
fundraising for the equipment. Trustee Reece cautioned to not forget the list when
the college is discussing the overall budget.
Trustee Garcia commented that many of the critical needs are basic operational needs
and scheduled maintenance.
Financial Reports
The financial reports were provided for Governing Board information. Trustee
Reece stated concern about the bookstore’s ongoing deficit.
Board Policy Revisions: Office of Instruction, First Reading
The board policies were presented as a first reading for Governing Board review and
will return for action at the next Governing Board meeting.
Trustee Garcia is pleased the revisions are based on the Community College League
of California’s model policies.
5 of 6
2011-12 BUDGET
UPDATE
FACILITIES MASTER
PLAN UPDATE
CRITICAL NEEDS
FINANCIAL REPORTS
BOARD POLICY
REVISIONS: OFFICE OF
INSTRUCTION, FIRST
READING
10
Minutes of Meeting
April 11, 2011
Recent Grant Applications Submitted by the Instruction Office
The recent grant applications submitted by the Instruction Office were provided for
Governing Board information.
Learning Communities Update
The Learning Communities update was provided for Governing Board
information. Trustee Garcia asked for data tracking the success of REAL students
as they go back to English 100 and 1A. Vice President Kilmer responded that
Planning and Research is tracking the data and it will be provided to the Board.
SBDC Annual Report
The SBDC Annual Report was provided for Governing Board information. SPDC
Director Thomae thanked the Board for its continuing support and also thanked her
staff and CEED Director Pfotenhauer for their continued support.
RECENT GRANT
APPLICATIONS
SUBMITTED BY THE
INSTRUCTION OFFICE
LEARNING
COMMUNITIES
UPDATE
SBDC ANNUAL
REPORT
Trustee Garcia asked for more information on the SBDC advisors. SBDC Director
Thomae said the SBDC has 19 contract business advisors. The advisors help with
everything from the startup of a retail store to writing a business plan. There are
specialty advisors in childcare, agriculture, hospitality, intellectual property.
Trustee Garcia asked if clients take college courses and SBDC Director Thomae
said they do through the youth entrepreneurship program.
Cabrillo College 2011 Spring Census Report
The Spring 2011 Census Report was presented for Governing Board information.
Trustee Garcia expressed concern about the Distance Education Program meeting
the needs of students. Vice President Kilmer responded that there is a Distance
Education committee that continually reviews the program and looks for areas of
improvement.
Information Technology Update
The Information Technology update was provided for Governing Board
information.
Cabrillo College Monthly Calendar
The Cabrillo College activities for the month of April were presented for
Governing Board information.
Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board discussed items to be placed on the agenda
for the future Board meetings.
Chair Stonebloom requested an information item regarding the Board’s travel
budget. The Board also asked for an information items on the process for
discussing the budget cuts.
ADJOURN
The open session of the Cabrillo College Governing Board was adjourned at 7:59
p.m.
Respectfully submitted,
Secretary
6 of 6
CABRILO COLLEGE
2011 SPRING CENSUS
REPORT
INFORMATION
TECHNOLOGY
UPDATE
CABRILLO COLLEGE
MONTHLY CALENDAR
AGENDA FOR NEXT
BOARD MEETING
ADJOURNMENT
11
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
May 2, 2011
Register of Warrants
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 20
A.2
BACKGROUND:
The following warrants are submitted for Governing Board ratification:
REGISTER NO.
*
81
82
83
84
85
86
87
DATE
WARRANT NO.
03-24-11
03-24-11
03-30-11
03-30-11
04-06-11
04-06-11
04-14-11
06001-06190
06191-06227
06228-06338
06339-06341
06342-06343
06344-06485
06486-06671
TOTAL AMOUNT
765,436.88
237,667.17
576,198.61
1,328.55
8,465.00
392,961.53
1,760,323.78
$3,742,381.52
* NOTE: Student refund and financial-aid registers totaling $4,168,627.51 are available in the Business Office
for review.
RECOMMENDATION:
It is recommended that the Governing Board ratify warrant numbers 06001–06671 for the amount of
$3,742,381.52 and student refund and financial aid registers totaling $4,168,627.51.
Administrator Initiating Item:
Roy Pirchio
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
May 2, 2011
Ratification: Construction Change Orders
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 2
A.3
BACKGROUND:
In accordance with Board Policy 4155, the attached change orders over $25,000 and less than 10% of the
original contract value are submitted for Governing Board ratification.
Continued on page 2
FISCAL IMPACT:
None this month
RECOMMENDATION: It is recommended that the Governing Board ratify the construction change
orders provided as an attachment.
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
32
Ratification: Construction Change Orders: cont.
Project
Green
Tech Center
Change order #
None this month
Green Technology Center
Contractor
Dilbeck
Amount
Description
0 Total Change Order
Note: These change orders are reflected in the Facilities Master Plan (FMP) Semi-Annual Update, Revision and Project
Status Report.
33
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
May 2, 2011
Budget Transfers by Resolution
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 5
A.4
BACKGROUND:
The following resolutions are submitted for Governing Board approval:
Resolution Number
028-11
General Fund transfers between expenditure classifications
Resolution Number
029-11
General Fund augmentations: CEED/Calworks, CEED/CORP TRNG,
CEED/Driscoll, CEED/FTTW-ARRA, CEED/Gates Foundation,
CEED/WIA, Dominican Foundation, HAWK/APE, NAS/BiologyACCESS, SBDC/CCCCO-YEP
Resolution Number
030-11
Child Development Funds transfers from reserves
Resolution Number
031-11
Building Funds transfers from reserves
FISCAL IMPACT:
Budget augmentations and adjustments of expenditures in the General Fund in the amount of $404,812.00.
RECOMMENDATION:
It is recommended that the Governing Board approve Resolution Numbers 028-11 through 031-11 for
Budget Transfers 19176 through 19264.
Administrator Initiating Item:
Graciano Mendoza
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition
34
GENERAL FUND
RESOLUTION NUMBER
028-11
WHEREAS, budget changes based on the developing needs of programs are
often required, and
WHEREAS, the following transfers do not result in an increase in the total
amount of the adopted budget;
ACCOUNT
NUMBER
DESCRIPTION
DECREASE
1000
Certificated Salaries
2000
Classified Salaries
3000
Fringe Benefits
4000
Supplies
5000
Other Expenses
6000
Capital Outlay/Site
7000
Other Outgo
$
INCREASE
$
154,690
15,276
1,705
7,216
199,023
25,817
2,271
TOTAL
$
202,999
$
202,999
NOW, THEREFORE, BE IT HEREBY RESOLVED that the Cabrillo College
Governing Board approves the General Fund budget transfers.
I certify that the foregoing resolution was adopted at the regular meeting of
the Cabrillo College Governing Board held on May 2, 2011.
DATE: ________________________
______________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 2
35
GENERAL FUND AUGMENTATIONS
RESOLUTION NUMBER
029-11
WHEREAS, Cabrillo College will receive funds not included in the 2010-11
budget, and
WHEREAS, Cabrillo College will receive budget adjustments for special federal
and state programs that develop during the school year, and
WHEREAS, the following budget adjustments are necessary in externally funded
programs:
ACCOUNT NUMBER
DESCRIPTION
INCREASE/DECREASE
Income
8000
Program Funds
$
404,812
Total
$
404,812
Expenditures
1000
Certificated Salaries
83,541
2000
Classified Salaries
72,020
3000
Fringe Benefits
21,635
4000
Supplies
5000
Operating Expenses
6000
Capital Outlay/Site
7000
Other Outgo
(925)
Total
24,535
204,006
$
404,812
NOW, THEREFORE, BE IT HEREBY RESOLVED THAT the Cabrillo College
Governing Board authorizes that the 2010-11 budget of income and expenditures be
increased by $404,812.
I certify that the foregoing resolution was adopted at the regular meeting of
the Cabrillo College Governing Board held on May 2, 2011.
DATE:_______________________
AYES:
NOES:
ABSTAIN:
ABSENT:
___________________________________
Secretary
Page 3
36
CHILD DEVELOPMENT FUND
RESOLUTION NUMBER
030-11
WHEREAS, budget changes based on the developing needs of programs are
often required, and
WHEREAS, the following transfers do not result in an increase in the total
amount of the adopted budget;
ACCOUNT
NUMBER
DESCRIPTION
1000
Certificated Salaries
2000
Classified Salaries
3000
Fringe Benefits
4000
Supplies
5000
Other Expenses
6000
Capital Outlay/Site
7000
Other Outgo
DECREASE
INCREASE
$
$
15,000
14,961
1,500
TOTAL
1,539
$
16,500
$
16,500
NOW, THEREFORE, BE IT HEREBY RESOLVED that the Cabrillo College
Governing Board approves the Child Development Fund budget transfers.
I certify that the foregoing resolution was adopted at the regular meeting of the
Cabrillo College Governing Board held on May 2, 2011.
DATE:
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 4
37
BUILDING FUND
RESOLUTION NUMBER
031-11
WHEREAS, budget changes based on the developing needs of programs are
often required, and
WHEREAS, the following transfers do not result in an increase in the total
amount of the adopted budget;
EXPENDITURES
ACCOUNT
NUMBER
DESCRIPTION
1000
Certificated Salaries
2000
Classified Salaries
3000
Fringe Benefits
4000
Supplies
5000
Other Expenses
6000
Capital Outlay/Site
7000
Other Outgo
DECREASE
INCREASE
$
$
626
65
TOTAL
950
259
$
950
$
950
NOW, THEREFORE, BE IT HEREBY RESOLVED that the Cabrillo College Governing
Board approves the Building Fund budget transfers.
I certify that the foregoing resolution was adopted at the regular meeting of the Cabrillo
College Governing Board held on May 2, 2011.
DATE: ________________
AYES:
NOES:
ABSTAIN:
ABSENT:
_____________________________
Secretary
Page 5
38
39
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
May 2, 2011
SUBJECT:
Notice of Non-Reemployment of Designated Academic Employees
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 2
A.5
Background:
On March 7, 2011, the Governing Board took action not to reemploy certain academic employees as
specified in accordance with appropriate provisions of the California Education Code. Notices of nonreemployment were issued to these employees prior to March 15, 2011. In addition, the Governing Board
may exercise the option of a final determination not to reemploy certain designated academic employees
prior to May 15, 2011.
Recommendation:
The Superintendent/President recommends that the Governing Board reaffirm its previous action and approve
the recommendations as set forth in this report.
Administrator Initiating Item:
Brian King, President
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
40
TO:
Governing Board – May 2, 2011
FROM:
Dr. Brian King, President
SUBJECT:
Notices of Non-Reemployment of Contract Academic Staff
It is recommended that the following temporary faculty employed under Education Code Section 87470
(categorical funds) receive notices of non-reemployment on or before March 15, 2011 with a final
determination to be made prior to May 15, 2011.
Grabiel, Eric
Helms, Deborah
Kern-Jones, Sheryl
Title V Grant Position
Foster Kinship Care
Title V Grant Position
100% (08/23/10 – 06/04/11)
100% (07/01/10 – 06/30/11)
100% (08/23/10 – 06/04/11)
It is recommended the following temporary faculty employed under Education Code Section 87481/87482
receive notices of non-reemployment on or before March 15, 2011 with a final determination to be made prior
to May 15, 2011.
DeSmet, Mark
Ducote, Keith
Mathematics
Geography/Meteorology
100% (AY 10-11)
100% (AY 10-11)
It is recommended the following temporary faculty employed under Education Code Section 87481/87482 and
Education Code 8366 receive notice of non-reemployment on or before March 15, 2011 with a final
determination to be made prior to May 15, 2011.
Elrick Forbes, Heather
Children’s Center
100% (09/27/10 – 06/14/11)
It is recommended that the following educational administrators employed under Education Code Section
87470 (categorical funds) and Education Code 8366 receive notices of non-reemployment on or before March
15, 2011 with a final determination to be made prior to May 15, 2011.
Marshall, James
Children’s Center Director
100% (07/01/10 – 06/30/11)
It is recommended that the following faculty working an additional categorically-funded percentage over and
above their regular assignment receive notice of non-reemployment for the additional percentage noted on or
before March 15, 2011 with a final determination to be made prior to May 15, 2011.
Mekis, Donna
Honors Transfer Program
Director/Counselor
7% (AY 10-11)
It is recommended that the following educational administrator working additional days over and above his
195-day assignment receive notice of non-reemployment for the additional work days noted below on or before
March 15, 2011 with a final determination to be made prior to May 15, 2011.
Marshall, James
Children’s Center Director
30 extra days (07/01/10–06/30/11)
It is recommended that the following administrator receive notice of non-reemployment for his current interim
administrative assignment on or before March 15, 2011 with a final determination to be made prior to May 15,
2011.
Craig Hayward
Interim Dean of Information Technology,
Planning, Research & Knowledge Systems
(04/05/10 to 06/30/11)
41
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
May 2, 2011
Authorization to Dispose of Surplus Equipment
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 2
A.6
BACKGROUND:
It has been determined that the following equipment is no longer useful for District purposes and is
considered surplus.
Fitness Equipment (19 pieces), HAWK Division:
2-Recumbent Stationary Bikes, Lifecycle 9500 HR
2-Upright Stationary Bikes, Lifecycle 9500 HR
2-EFX 544 Precor
3-Lifecycle 9100 Treadmills
1- Stairmaster Climbing System, 4400 PT
1-Life Fitness Seated Leg Press
1-Life Fitness Seated Leg Curl
1-Life Fitness Arm Curl
1-Life Fitness Seated Triceps Extension
1-Hoist Abdominals Crunch, CL 2601
4-Precor USA Strength Trainer Stretch Chairs
Facilities, Planning & Plant Operations:
1992 Ford Ranger, doesn't run
1995 Ford Ranger, poor condition
1-Toro Riding Lawn Mower, partially parted out, poor condition
1-Hustle 400 Riding Lawn Mower, fair condition
1-Piano, Chickering Brothers, fair condition
Continued next page
FISCAL IMPACT:
Any funds received from the sale of personal property shall be credited to the department which made the
original purchase.
RECOMMENDATION:
It is recommended that the Governing Board authorize the Vice President, Administrative Services to
dispose of the equipment listed as surplus, according to the provisions of Board Policy 4160.
Administrator Initiating Item:
Serena Muindi
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
42
Facilities, Planning & Plant Operations, cont:
1-Windsor Scrubber, Walk Behind
1-Betco Floor Scrubber, Walk Behind, Watchman 20 - 2001, poor condition
1-Clarke Floor Scrubber, Walk Behind, Vision 21 I, poor condition
1-EDIC Carpet Extractor, Two-way, 1200 QSN, poor condition
1-Windsor Carpet Extractor, Admiral ADM, poor condition
43
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
May 2, 2011
SUBJECT:
Career Technical Education Community Collaborative Grants
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
A.7
BACKGROUND:
Cabrillo College has received a set of two Career Technical Education (CTE) Community Collaborative
grants from the Chancellor’s Office for a total of $530,000. The intent of the grants is the continued
development and strengthening of an educational pipeline that starts in middle school, extends to high
school and college, and leads to rewarding careers with local employers. The objectives of the project
include:
 Strengthening the existing Santa Cruz County CTE Community Collaborative, which brings together
middle and high schools, the County’s ROP, the college, existing industry/education career
partnerships, labor and local employers.
 Extending existing partnerships and CTE articulation agreements in four sectors where the
Collaborative’s CTE efforts are already underway: Industrial Technology (including green technology),
Public Safety, Health and Horticulture/Agriculture.
 Raising awareness of CTE’s potential within the education pipeline and among guidance and
counseling staff.
 Extending CTE career exploration to local middle schools so that younger students can pursue these
interests in high school and in post secondary opportunities.
 Creating more opportunities for teachers and faculty at the middle school, high school, and college
levels to learn about local CTE employers and the industries they represent – as well as ways they can
contextualize CTE skills into other coursework.
 Providing opportunities for professional development for CTE faculty as well as general education
faculty.
The performance period for the grants is April 1, 2011 to and including March 31, 2013.
FISCAL IMPACT:
An increase of $530,000 in revenue and expenditures.
RECOMMENDATIONS:
It is recommended that the Governing Board accept the grants from the Chancellor’s Office for $530,000. It
is further recommended that the Board authorize the Vice President of Administrative Services to execute
and make all necessary arrangements in relation to this agreement on behalf of the college.
Administrator Initiating Item:
Rock Pfotenhauer, Dean CEED
Renée M. Kilmer, VP Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
44
45
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
May 2, 2011
Cabrillo College EOPS/PVUSD Migrant Education
2011 Summer Program
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE (S)
Page 1 of 1
A.8
BACKGROUND:
For the last twenty-one years, the Pájaro Valley Unified School District (PVUSD) Migrant Education
Program, in conjunction with the Cabrillo College Extended Opportunity Program and Services (EOPS), has
provided an early start summer session for PVUSD migrant education students who are interested in attending
Cabrillo.
This year we intend to enroll approximately 80 students. We estimate that 40 will be current high school
juniors and 40 will be current high school seniors, soon to be June 2011 high school graduates. Students will
be enrolled in English, Reading, and Counseling and Guidance courses.
The purpose of this project is to provide an early start for these students. Past experience has shown that most
of the high school graduates in this program will enroll at Cabrillo College in the fall. The juniors will
continue in high school as seniors, but will have a head start opportunity to experience the college
environment.
FISCAL IMPACT:
Estimated income of $43,000.
RECOMMENDATION:
It is recommended that the Governing Board authorize the Vice President, Administrative Services, to sign an
agreement between Cabrillo College and the PVUSD Migrant Education Program, and authorize the Vice
President, Administrative Services to execute and make all necessary arrangements in relation to the contract
on behalf of the college.
Administrator Initiating Item:
Sesario R. Escoto
Dennis Bailey-Fougnier
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
46
47
AGENDA ITEM BACKGROUND
TO:
GOVERNING BOARD
FROM:
PRESIDENT
DATE
May 2, 2011
SUBJECT:
Human Resources Management Report
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
ACTION
ENCLOSURE(S)
Page 1 of 2
A.9
BACKGROUND:
Requesting ratification and/or approval of the following employment transactions:
FISCAL IMPACT: Within budgeted FTE’s.
RECOMMENDATION: It is recommended that the Governing Board ratify and/or approve the
transactions as described on the attached page.
Administrator Initiating Item:
Loree McCawley/Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
48
Name
Department/Division
Position
Effective Date
Action
BAER, Winifred
English/BELA
English Instructor
2011-12 AY Only
Pre-Retirement (100% to 80%)
CAROTHERS, John
Biology/NAS
Biology Instructor
2011-12 AY Only
Pre-Retirement (100% to 50%)
CHIMAL, Claudia
Admin. Svcs./Facilities
Planning & Plant Ops
Custodian
05/02/11
Appointment
DOUB, Sarah
NAS/Instruction
Division Coordinator
05/01/11
Promotion
DYER, Suzanne
CEED/Instruction
Community Education
Coordinator (87.5%)
07/25/11
Retirement
(DOH: 09/03/96)
FLORES-MUNOZ, Shirley
Women’s Studies/HASS
Women’s Studies
Instructor
2011-12 AY Only
Pre-Retirement (100% to 60%)
GROSS, Derek
Admin. Svcs./Facilities
Planning & Plant Ops
Custodian
05/02/11
Appointment
HALE, Britta
Math/NAS
LIA
09/30/2011-10/01/2012
Unpaid Leave of Absence
NIVEN, Katherine
CAHM/HASS
CAHM Instructor
2011-12 AY Only
Pre-Retirement (100% to 60%)
PONCE, Francisco
Counseling/Student
Services
Counselor
2011-12 AY Only
Pre-Retirement (100% to 90%)
ROSS, Graydon
Spanish/BELA
Spanish Instructor
2011-12 AY Only
Pre-Retirement (100% to 60%)
SMALLEY, Topsy
Library/Student Services
Librarian
06/04/2011
Retirement
(DOH: 05/15/88)
SMITH, Charles
Anthropology/HASS
Anthropology Instructor
06/04/2011
Retirement
(DOH: 08/21/00)
SORIA, Deborah
Financial Aid/Student
Services
Director of Financial Aid
07/01/11
Retirement
(DOH: 03/01/94)
Note: Appointments are subject to successful completion of all employment regulatory compliance requirements
May 2011
Page 2 of 2
49
AGENDA ITEM BACKGROUND
TO:
GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
May 2, 2011
Resolution #024-11:
Recognition of Cabrillo’s Classified Employees
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 2
D.1
BACKGROUND:
Resolution #024-11 recognizes that the California Education Code designates the third full week of May
as Classified School Employee Week.
FISCAL IMPACT:
None
RECOMMENDATION:
It is recommended that the Governing Board adopt Resolution #024-11 in observance of Classified
School Employee Week -- May 15 through May 21, 2011 -- to recognize the many contributions of the
Cabrillo College classified staff to Cabrillo’s students and educational community.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
50
CABRILLO COMMUNITY COLLEGE DISTRICT
GOVERNING BOARD
RESOLUTION #024-11
RESOLUTION IN RECOGNITION OF CABRILLO’S
CLASSIFIED EMPLOYEES
WHEREAS, the California Education Code designates the third full week in May as Classified School
Employee Week; and
WHEREAS, Classified School Employee Week is observed in recognition of the contributions classified
employees make to the educational community; and
WHEREAS, the District recognizes the tremendous work and significant contribution Cabrillo’s classified
employees provide our students and educational community;
THEREFORE, let it be resolved that the Board of Trustees of the Cabrillo Community College District hereby
designates May 15 through May 21, 2011 as Classified School Employee Week.
PASSED AND ADOPTED by the Board of Trustees of the Cabrillo Community College District, County of
Santa Cruz, State of California, on this 2nd day of May, 2011 by the following vote:
AYES:
NAYS:
ABSTAIN:
ABSENT:
___________________________________
Chairperson of the Board
ATTEST:
______________________________
Secretary to the Board
2
51
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
May 2, 2011
SUBJECT:
Annual Business Office Resolutions
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 4
D.2
BACKGROUND:
The following resolutions are submitted for Governing Board approval:
Resolution Number
025-11
Authorizes official payroll and expenditure warrant signatures for
the period July 1, 2011 through June 30, 2012.
Resolution Number
026-11
Provides authorization to solicit bids for goods or services for the
period July 1, 2011 through June 30, 2012.
Resolution Number
027-11
Authorizes the Vice President, Administrative Services to transfer
funds as necessary at the close of the fiscal year.
FISCAL IMPACT:
None
RECOMMENDATION:
It is recommended that the Governing Board approve Resolution Numbers 025-11, 026-11, and 027-11.
Administrator Initiating Item:
Graciano Mendoza
Victoria A. Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
52
CABRILLO COLLEGE
RESOLUTION NUMBER 025-11
WHEREAS, Education Code 85233 requires the Governing Board of each
community college district to file with the County Superintendent of Schools the verified
signature of each person authorized to sign orders in its name, and
WHEREAS, the authorization is for the period of July 1, 2011 through June 30,
2012.
NOW, BE IT THEREFORE RESOLVED AND ORDERED that the payroll orders
and the expenditure warrants drawn against the funds of this district shall be signed as
follows with only one signature required:
________________________________
Brian King
________________________________
Victoria Lewis
________________________________
Graciano Mendoza
I certify that the foregoing resolution was adopted at the regular meeting of the Cabrillo
College Governing Board held on May 2, 2011.
_________________________
Date
________________________________
Secretary
AYES:
NOES:
ABSENT:
-2-
53
CABRILLO COLLEGE
RESOLUTION NUMBER 026-11
WHEREAS, Education Code 81655 authorizes the Governing Board of the
Community College district to delegate to its district superintendent, or to such persons as
he/she may designate, a blanket authorization to secure bids for the purpose of services,
equipment, materials and/or for supplies which require bids, and
WHEREAS, such an action in no way restricts or diminishes the Governing Board's
authority to make the actual decision to purchase any item based on the bids submitted to it
for consideration, and
WHEREAS, contracts resulting from any bids received as a result of this
authorization will be awarded based on the majority vote of the Governing Board, and
WHEREAS, the authorization is for the period of July 1, 2011 through June 30,
2012.
NOW BE IT THEREFORE RESOLVED AND ORDERED that the Governing
Board delegates the authority to solicit and call for bids for services, equipment, materials
and/or supplies requiring such bids to Brian King, President/Superintendent, Victoria Lewis,
Vice-President/Assistant Superintendent, and Graciano Mendoza, Director of Business
Services. The Governing Board further delegates the authority to sign contracts awarded by
the Board pursuant to its established procedures to the above named administrators of the
College.
I certify that the foregoing resolution was adopted at the regular meeting of the
Cabrillo College Governing Board held on May 2, 2011.
______________________
Date
__________________________________
Secretary
AYES:
NOES;
ABSENT:
-3-
54
CABRILLO COLLEGE
RESOLUTION NUMBER 027-11
YEAR-END TRANSFER OF FUNDS
WHEREAS, there may be deficits in certain classifications of the 2010-11
budget of the Cabrillo College District, and
WHEREAS, at the close of any school year the Vice President,
Administrative Services may, with the consent of the Governing Board previously given,
make such transfers between the undistributed reserve and any expenditure classifications of
the budget of the District for such school year as are necessary to permit the payment of
obligations of the District incurred during such school year.
NOW, THEREFORE, BE IT HEREBY RESOLVED that the Vice President,
Administrative Services be authorized to transfer funds from the undistributed reserve or
between categories of the Cabrillo Community College District Budget for 2010-11 as
necessary.
PASSED AND ADOPTED BY THE Governing Board of the Cabrillo
Community College School District of Santa Cruz County, California, this 2nd day of May,
2011 by the following vote:
AYES:
NOES:
ABSENT:
I certify that the foregoing resolution was adopted at the regular meeting of the
Cabrillo College Governing Board held on May 2, 2011.
____________________________
Date
______________________________
Secretary
-4-
55
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
May 2, 2011
Storage Area Network (SAN) Project
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
ACTION
ENCLOSURE(S)
Page 1 of 1
D.3
Background:
The Storage Area Network Project (SAN) supports Datatel, the campus network drives, email storage,
numerous virtual servers, and several college databases. The SAN Project has also been identified as a
campus-wide critical need. The manufacture EMC has worked with IT Staff to develop and design a
replacement SAN for the college that will allow short term growth and potential future growth.
The parts list was sent to three different vendors; AMS.net, CDW-G, Systems Technology Associates, Inc
(STA), authorized dealers of EMC Manufacturing, through the WSCA/NASPO Contract #B27161
Piggybackable Bid. Cabrillo received two responses:
AMS.net
STA
$387,990
$406,194
FISCAL IMPACT:
$100,000—Information Technology, Carry Over
$ 70,000—Student Services, Carry Over
$217,990—District Reserves
$387,990
RECOMMENDATION:
It is recommended that the Governing Board authorize the Vice President, Administrative Services to award
a purchase order to AMS.net for providing the equipment, software and maintenance needed for the SAN
Project. Pricing is based on the EMC WSCA/NASPO Contract #B27161.
Administrator Initiating Item:
Serena Muindi
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
56
57
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
May 2, 2011
SUBJECT:
Board Policy Revisions: Office of Instruction, Second Reading
REASON FOR BOARD CONSIDERATION
Page 1 of 8
ITEM NUMBER
D.4
Action
ENCLOSURE(S)
BACKGROUND:
The District is in the process of revising Board Policies utilizing the California Community College
League’s model policies as applicable. These Board Policies have been reviewed by the appropriate
committees on campus including Instruction Council, Student Services Council, Faculty Senate, and
Administrative Council.
Attached are revisions to some of the Board Policies in the Instruction component as listed below:
Board Policy
Action
BP 3020 General Curriculum
BP 3025 Basic Skills Instruction
BP 3220 Grading and Academic Symbols
BP 3250 Credit by Exam
BP 3260 External Examinations, advanced
placement & Special credit
Updated language to reflect the League language
and removed procedural language.
Updated the language to reflect the League
language and removed procedural language.
Added language related to state regulations
regarding passing grades.
Updated the language to reflect the League
language.
Updated the language to reflect the League
language and removed procedural language.
Board policies are presented as a second reading for Governing Board review for approval.
Fiscal Impact: none
Recommendation: It is recommended that the Governing Board approve the revised Board
Policies 3020, 3025, 3220, 3250 and 3260.
Administrator Initiating Item:
Renée M. Kilmer, VP Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
58
GENERAL CURRICULUM
BP 3020
To fulfill essential components of the mission of Cabrillo College, the Governing Board
The District recognizes and supports the offering of courses which meet the needs of the
residents of the District. The college shall, therefore, develop curriculum for those who wish
to transfer to four-year institutions; those who wish occupational training; those who need to
make up for basic skills deficiencies; those who seek to overcome learning accommodate
disabilities; and those who wish to pursue lifelong learning.
Transfer
The college shall offer courses and programs fulfilling requirements for admission to
advanced standing in the University of California, California State University system, and
many other public and private four-year institutions.
Occupational
The college shall strive to offer each student in an occupational program the opportunity to
acquire the required job skills that will lead to employment. A student planning to enter an
occupation or desiring to upgrade job skills shall enroll in one of the occupational curricula
as described in the college catalog.
General Education
The college shall offer general education courses designed to give breadth and coherence to
the student’s educational experience. General Education is that part of a student’s
educational program which encompasses the common knowledge, appreciations, attitudes
and skills needed to become effective as an educated person in our society. Thus, general
education is complementary to, but different in emphasis and design from, specialized
training for a job, for a profession, or for advanced study in a specific field of knowledge.
Basic Skills
The college shall offer remediation necessary for student success and retention. Basic skills
courses shall be designed for students who are nearly college ready but exhibit skill
deficiencies more than one level below freshman level English and/or math or reading skill.
Developmental Studies
The college shall offer courses designed to serve students with specific learning disabilities
in order to assist them in succeeding in programs of study offered by the college. Placement
in these classes shall be preceded by individual diagnostic testing and an Individual
Education Plan shall be developed for each student.
Noncredit
The college may offer noncredit classes in subject areas that qualify for state funding and
meet the requirements of Title 5 of the California Administrative Code. Courses may
provide instruction in the following areas:
1.
Parenting
2.
Elementary and secondary basic skills
3.
English as a second language
4.
Citizenship for immigrants
59
5.
Education programs for substantially handicapped persons
6.
Short-term vocational programs with high employment potential
7.
Home economics
8.
Health and Safety
9.
Courses for older adults
Course Numbering Systems
The course numbering system shall reflect the transfer status of courses and applicability
towards the associate degree in conformity with Title 5 course standards classification.
See AR 3020
Legal Reference:
Education Code Sections 72801, 78201 and 84711 70901(b), 78016; and Ca. Adm.
Code,Title 5, Sections 51956, 51957, 51958, 55001 and 44002, 51022, 55002, 55100,
55130, 55150.
Adopted: April 4, 1988
Revised: January 9, 1995
Revised: May 2, 2011
60
PRECOLLEGIATE BASIC SKILLS INSTRUCTION
BP 3025
In order to promote student success, the Cabrillo College Governing Board The District recognizes
remedial (precollegiate pre-transfer and basic skills as an essential and important mission,
Precollegiate Basic skills courses are defined as courses in reading, writing, computation, learning
skills, study skills and English as a Second Language offered for non-degree credit. These courses
are specifically designed to prepare students for successful completion of an associate degree,
transfer, and certificate courses, and to meet the needs of underprepared students, so that the quality
and rigor of the associate degree curriculum is protected.
The college will provide the full range of precollegiate basic skills instruction needed and sufficient
sections thereof for students who demonstrate a need for such instruction and who intend to
complete degree and certificate courses and/or programs. Identification of students in need of
courses in these subjects will occur through the college assessment process. A student may
challenge the requirement of any basic skills course which is not available to the student on a
regular basis.
Students can be required to enroll in basic skills courses if/when all of the following conditions are
met:
a. The student has been comprehensively assessed using multiple measures and validated
instruments
b. Local validation studies demonstrate that the instruction is related to success in a
subsequent course
c. Sufficient sections of the course are available
A student cannot be required to pass a college or department exit test subsequent to completing
basic skills courses and prior to enrollment in associate degree, transfer, or certificate courses.
Enrollment in precollegiate basic skills coursework is limited to 30 semester units of instruction,
except for students enrolled in English as a Second Language courses, or who are identified as
having a learning qualifying disability. The 30-unit limit may be waived if students show
significant, measurable progress toward the development of skills appropriate to their enrollment in
college-level courses. Students needing additional remediation shall be referred to appropriate adult
basic education programs or to appropriate community services. Students may be reinstated upon
successful completion of appropriate remedial coursework or upon demonstration of skill levels
which will reasonably assure success in college courses.
The college will publish procedures for appeal and/or waiver, developed in consultation with the
Faculty Senate, of the unit limitation on enrollment in precollegiate basic skills courses.
See AR 3025
Legal References: Board of Governors Policies adopted January 1987, Matriculation
Regulations Section 55502, and Course Standards Regulations Title 5 Section 55002 (b).
Adopted: July 6, 1992
Revised: May 2, 2011
61
CREDIT/NO CREDIT
GRADING AND ACADEMIC RECORD SYMBOLS
BP 3220
Courses shall be graded using the grading system established by Title 5. The
grading system shall be published in the college catalog and made available to the
students.
Some courses may allow for a grade of pass/no pass.
The purpose of credit/no credit pass/no pass grading is to provide an appropriate
method of evaluating those courses that are taught for the purpose of establishing
a minimum level of proficiency in a subject area, to evaluate skill or
performance subjects where fine gradations of achievement are not meaningful, or
to accommodate the student whose purpose in taking a class would be better
served by this grading procedure. This system is not intended to be used by
students in their major courses unless courses are only offered in the credit/no credit pass
/no pass mode.
Courses may be offered in either or both of the following categories:
 Courses in which all students are evaluated on a “pass/no pass” basis
 Courses in which each student may elect, upon registration or within the
established time limit, to take the course on a “pass/no pass” basis
A student electing to be evaluated on the “pass/no pass” basis will receive both
course credit and unit credit upon satisfactory completion of the course. In
computing a student’s grade point average, grades of “pass/no pass” are omitted.
A pass grade is granted for performance that is equivalent to the letter grade of “C”
or better. A student who fails to perform satisfactorily will be assigned a “no pass”
grade.
The student is held responsible for all assignments and examinations required in the
course. The standards of evaluation are identical for all students in the course.
See AR 3220
Legal Reference: Ca. Adm. Code, Title 5, Section 55751. 55752.
Adopted: April 4, 1988
Revised: May 2, 2011
62
CREDIT BY EXAMINATION
BP 3250
The Cabrillo College Governing Board recognizes the merit in awarding credit by
examination to those students who present evidence of equivalent experiences that
can be validated and meet
the course requirements set by the department where the credit is requested.
Credit may be ne earned by students who satisfactorily pass authorized
examinations. The Superintendent/President shall establish administrative
procedures to implement this policy.
See AR 3250
Legal Reference: Ca. Adm. Code, Title 5, Section 55753 55050
Adopted: April 4, 1988
Revised: Fall, 2003
Revised: May 2, 2011
63
ADVANCED PLACEMENT CREDIT
EXTERNAL EXAMINATIONS:
BP3260
ADVANCED PLACEMENT (AP) - INTERNATIONAL
BACCALAUREATE(IB) - COLLEGE-LEVEL EXAMINATION
PROGRAM (CLEP)
Cabrillo College The District will grant college credit toward an AA/AS degree to
students who earn scores of 3, 4, or 5 on advanced placement examinations given by the
College Entrance Examination Board. College credit for International Baccalaureate and
College-Level Examination program scores will also be granted to students who follow
the established Cabrillo College procedures. Students must send an official copy of the
AP result to Cabrillo if it is not posted on their official high school transcript. It is the
responsibility of the student to see a counselor and petition for the AP result to be posted
to their Cabrillo College transcript. AP exams, the date taken and scores will be listed on
the student’s transcript.
To use AP results for completion of GE areas for transfer using either the IGETC or SCU
GE, the student must request GE Certification from Cabrillo upon transfer. To determine
how AP credits will be used at the 4-year school for major preparation, please consult the
catalog of the transfer school or see the Cabrillo College Articulation Officer or the
Transfer Center Director.
Duplicated credit will not be granted to students who have AP external examination
scores and take the equivalent college course. Credit will be granted for general education
certification according to the following list.
TEST TAKEN
CSU/CABRILLO UNITS
AREA
IGETC AREA
3A—(AH 11)
*5B—(Bio 11A)
*5B—(Chem 2)
4B—(Econ 1A)
4B—(Econ 1B)
**1A—(Engl 1A)
**1A—(Engl 1A)
3B—(Fren 3 or 4)
3B—(Fren 25 or 39C)
3B—(German 3 or 4)
4H—(PS 1)
4F—(Hist 4B)
4F—(Hist 17B)
N/A—not taught @
Cabrillo
N/A—not taught @
Cabrillo
Art (History)
Biology
Chemistry
Economics: Macro
Economics: Micro
English:Lang/Comp
English:Lit/Comp
French: Language
French: Literature
German Language
Gov’t & Politics: U.S.
History: European
History: U.S.
Latin: Vergil
3 SEM
3 SEM
6 SEM
3 SEM
3 SEM
3 SEM
6 SEM
6 SEM
6 SEM
6 SEM
3 SEM
3 SEM
3 SEM
3 SEM
C1
B2
B1 & B3
D2
D2
A2
A2 & C2
C2
C2
C2
D8
D6
D6
C2
Latin: Literature
3 SEM
C2
64
Mathematics: Calc AB
Mathematics: Calc BC
Music Theory
Physics B
Physics C (M)
Physics C (EM)
Psychology
Spanish: Language
Spanish: Literature
Statistics
3 SEM
3 SEM
3 SEM
6 SEM
3 SEM
3 SEM
3 SEM
6 SEM
6 SEM
3 SEM
B4
B4
C1
B1 & B3
B1 & B3
B1 & B3
D9
C2
C2
B4
2A—(Math 5A)
*2A—(Math 5B)
3A—(Mus 6)
*5A—(Phys 2A)
*5A—(Phys 11)
*5A—(Phys 11)
41—(Psych 1A)
3B—(Span 3 or 4)
3B—(Span 25 or 26)
2A—(Math 12)
The following restrictions apply:
1. **Students may use only one AP exam in English to satisfy one IGETC requirement.
2. *Students who have AP scores in Biology, Chemistry, Math (BC exam) or Physics must see the
Articulation Officer or the Transfer Center Director to determine prerequisite satisfaction. All Physics
exams combined receive a maximum of 5.33 units of credit at UC.
3. The Critical Thinking area (Area 1B-IGETC & Area A3-CSU-GE) cannot be met by AP exams.
4. The receiving institution may grant more credit than indicated above. For information on unit credit
and how AP credit is used for major preparation, please consult a counselor.
5. For use in transfer to private institutions, students must refer to the catalog of the school to which they
plan to transfer.
See AR 3260
Legal Reference: Title 5 section 55753
5/4/98
Revised: 3/03/03
Revised: May 2, 2011
65
AGENDA ITEM BACKGROUND
TO:
GOVERNING BOARD
DATE
FROM: PRESIDENT
May 2, 2011
SUBJECT:
Resolution #032-11: Decision Not to Reemploy Certain
Certificated Employees for 2011-2012 School Year
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 3
D.5
BACKGROUND:
Resolution #032-11 is the final action to reduce particular kinds of academic services in accordance with
the Education Code. On March 7, 2011, the Governing Board took action to preliminarily reduce
particular kinds of services. That action involved the reduction or discontinuance of four (4) positions of
0.75 FTE each. Based on current information, it is anticipated that the Governing Board need only take
action on one of these positions and that the other three be reinstated. The attached resolution contains
specific information related to the positions.
FISCAL IMPACT:
To be determined based on the outcome of the 2011-2012 budget.
RECOMMENDATION:
It is recommended that the Governing Board approve Resolution #032-11 as attached.
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
66
BEFORE THE GOVERNING BOARD OF THE
CABRILLO COMMUNITY COLLEGE DISTRICT
SANTA CRUZ COUNTY, CALIFORNIA
Resolution and Decision Not to
)
Reemploy Certain Certificated Employees
)
______________________________________)
RESOLUTION NO. 032-11
WHEREAS, the Governing Board of CABRILLO COMMUNITY COLLEGE DISTRICT (“District”) adopted a
Resolution in the Matter of the Reduction or Discontinuance of Certain Particular Kinds of Services (“Resolution”) on or before
March 15, 2011, authorizing and directing the District Superintendent/President or designee, to initiate and pursue procedures
necessary not to reemploy the equivalent of a total of 3.0 FTE certificated employees of the District pursuant to Education
Code sections 87740 and 87743 because of a reduction and/or discontinuance of particular kinds of services; and
WHEREAS, the Superintendent/President or designee, duly and properly served a Notice of Reduction or Discontinuance
of Particular Kinds of Service (“Notice”) on the certificated employees listed on Attachment “A” on or before March 15, 2011,
indicating that the Governing Board did not intend to reemploy them to the extent in the Resolution and Notice for the 20112012 school year; and
WHEREAS, the certificated employees listed on Attachment “A” were informed of their right to request a hearing and
that failure to do so in writing by the date specified in the aforementioned Notice would constitute a waiver of the right to a
hearing; and
WHEREAS, the certificated employees listed in Attachment “A” did not request a hearing; and
WHEREAS, the Superintendent/President now recommends that the following three positions be retained by the District:
0.75 FTE Stroke Center Counselor Services
0.75 FTE Stroke Center Mobility Instructional Services
0.75 FTE Stroke Center Speech and Language Instructional Services
NOW, THEREFORE, BE IT RESOLVED AND ORDERED that considering the certificated staff requirements of the
District for the 2011-2012 school year, as well as the seniority and qualifications of each of the certificated employees of the
District, the services of the certificated employee listed on Attachment “B” will not be required for the ensuing school year to
the extent indicated in the Resolution and Notice to the employee listed in Attachment “B.” By taking such action, the Board is
taking final action to eliminate 0.75 FTE Stroke Center Independent Living Skills instructional services.
BE IT FURTHER RESOLVED that the Superintendent/President or designee is authorized and directed to give Final
Notice to the certificated employee listed on the Attachment “B” that these services will not be required by this District for the
ensuing 2011-2012 school year. Said Notice shall be given by serving upon said person a true copy of this Resolution and
Decision Not to Reemploy Certain Certificated Employees for the 2011-12 School Year.
BE IT FURTHER RESOLVED that this decision is effective immediately. Duly and regularly adopted this 2nd day of
May, 2011, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_____
_____
_____
_____
_____________________________________________
Chairperson of the Board
ATTEST:
_____________________________________________
Secretary to the Board
2
67
ATTACHMENT A
CABRILLO COMMUNITY COLLEGE DISTRICT
LIST OF CERTIFICATED EMPLOYEES SENT
INITIAL LAYOFF NOTICE
1.
2.
3.
4.
Janet Hiley
Merry (Beth) McKinnon
Leonard Norton
Merritt Tucker
ATTACHMENT B
CABRILLO COMMUNITY COLLEGE DISTRICT
LIST OF CERTIFICATED EMPLOYEE TO RECEIVE
FINAL LAYOFF NOTICE
1. Janet Hiley
3
68
69
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
May 2, 2011
2011-12 Budget Update
REASON FOR BOARD CONSIDERATION
INFORMATION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 3
E.1
BACKGROUND:
The Governing Board approved the 2010-11 and 2011-12 Budget Planning Parameters on April 11,
2011. The Governing Board directed the President to bring $3 million in base budget reduction for
fiscal year 2011-12 to the August 1, 2011 Board meeting. The college is preparing to bring an
additional $4 to $6 million in base operating reductions to the Governing Board in February, 2011 for
the fiscal year beginning July 1, 2012.
The timeline for the reductions was developed and reviewed by the College Planning Council on April
13. The timeline is attached for the Governing Board’s information.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
CABRILLO COLLEGE
Budget Development Timeline Draft
FY 2011-12 and 2012-13
CPC April 13, 2011
January 10, 2011
January, 2011
February 4, 2011
February 7, 2011
February 14, 2011
March, 2011
April, 2011
April 11, 2011
April/May 2011
2011-12 GOVERNOR'S STATE BUDGET
STATE BUDGET WORKSHOP
- Budget Town Hall Meetings (10:30-12:00; 2:00-3:30)
BOARD MEETING
Information Items:
- Update Budget Parameters FY 2010-11 and FY 2011-12
- Budget Development Timeline- FY 2011-12
- FY 2010-11 Mid Year Report (Projected Ending Balance)
- FY 2010-11 and FY 2011-12 Budget Update
BOARD MEETING
Action Items:
- 2011-12 through 2013-14 Budget Reduction Process, Commitments, Criteria and Strategies
- Allocation of One-Time Operating Reserves to FY 2011-12
Information Items:
- 2010-11 and 2011-12 Budget Planning Parameters Update
First Principal Apportionment 2010-11 Received
Continue to Evaluate/Revise Planning Parameters
BOARD MEETING
Action Items:
- 2010-11 and 2011-12 Budget Planning Parameters
Information Items:
- Collegewide Critical Needs List for 2011-12 and 2012 through 2014
Negotiations- All employee groups
Begin Program & Service Reduction Review- $3 million for 2011-12/$4 to $6 million for 2012-13
May 2, 2011
Second Principal Apportionment 2010-11 Received
BOARD MEETING
Action Items:
- Final Notices to Faculty- Reduction or Discontinuance of Services
May 25, 2011
June 13, 2011
Governor's May Revise for 2011-12 released
BOARD MEETING
Action Items:
- 2011-12 Preliminary Budget
- 2011-12 Preliminary Budget Reduction Plan
- Resolution- Reduction or Discontinuance of Classified/Confidential/Management Service
July, 2011
BOARD MEETING
Continue to Evaluate/Revise Planning Parameters
Action Item:
- 2011-12 Budget Planning Parameters Update
August 1, 2011
BOARD MEETING
Action Items:
- 2011-12 Final Budget Reduction Plan
- Resolution- Reduction or Discontinuance of Classified/Confidential/Management Service
September 12, 2011
BOARD MEETING
Action Items:
- 2011-12 Final Budget
October/November, 2011 Faculty Prioritization Process/ Determine FON requirements for Fall 2012
CPC, Administrative Council, Manager's Meeting dates to be added later
70
CABRILLO COLLEGE
Budget Development Timeline Draft
FY 2011-12 and 2012-13
CPC April 13, 2011
October 3, 2011
November 7, 2011
December 5, 2011
January 9, 2012
January 10, 2012
January, 2012
February 6, 2012
March 5, 2012
March, 2012
April, 2012
April 2, 2012
BOARD MEETING
Information Items:
- Budget Planning Parameters for 2012-13
- Budget Reduction Goals for 2012-13 (Base, Categorical Budgets & Other funds)
- Update Budget Reduction Timeline for 2012-13 (Base, Categorical Budgets & Other funds)
- Update on Program and Service Reduction Reviews for 2012-13
- FTES Projections for FY 2012-13
BOARD MEETING
Action Items:
- Budget Planning Parameters for 2012-13
- Budget Reduction Goals for 2012-12 (Base, Categorical Budgets & Other funds)
- Update Budget Reduction Timeline for 2012-13 (Base, Categorical Budgets & Other funds)
BOARD MEETING
Information Items:
- Update on Program and Service Reduction Reviews for 2012-13
BOARD MEETING
Information Items:
- Budget Update- 2012-13
2012-13 GOVERNOR'S STATE BUDGET
STATE BUDGET WORKSHOP
BOARD MEETING
Information Items:
- Update Budget Parameters FY 2012-13
- Budget Development Timeline- FY 2012-13
- FY 2011-12 Mid Year Report (Projected Ending Balance)
- FY 2012-13 Budget Update
Action Items:
- Program and Service Reductions or 2012-13
BOARD MEETING
Action Items:
- Resolution Faculty- Reduction or Discontinuance of Services
- Resolution Classified, Confidential and Management Discontinuance of Services
First Principal Apportionment 2011-12 Received
Continue to Evaluate/Revise Planning Parameters
BOARD MEETING
Action Items:
- 2011-12 and 2012-13 Budget Planning Parameters
Information Items:
- Update on the Status of Collegewide Critical Needs List for 2011-12 and 2012 through 2014
April/May 2012
Negotiations- All employee groups
Second Principal Apportionment 2011-12 Received
May 7, 2012
BOARD MEETING
Action Items:
- Final Notices to Faculty- Reduction or Discontinuance of Services
May 25, 2012
June 11, 2012
Governor's May Revise for 2012-13 released
BOARD MEETING
Action Items:
- 2012-13 Preliminary Budget
CPC, Administrative Council, Manager's Meeting dates to be added later
71
72
73
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
Facilities Master Plan Project Status
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
INFORMATION
May 2, 2011
ENCLOSURE(S)
Page 1 of 3
E.2
BACKGROUND:
Major Projects under Construction
Financial Overview for
Major Projects
Current Budget
Total Paid to Date
(thru 03/31/11)
Encumbered
(thru 03/31/11)
Changes Under Review-including change orders
not encumbered
Anticipated Future
Expenses
Subtotal Committed
Construction
(Over)/Under Budget
AEC
Allied Health
Classrooms
SAC
Building 300
Watsonville
Renovation Green Tech Center
$78,929,841
$29,137,797
$28,104,996
$3,217,033
$10,940,000
78,322,195
29,105,040
25,334,276
2,155,676
4,764,976
0
15,960
187,187
90,202
5,089,480
583,784
0
404,100
0
81,043
22,537
78,928,516
-25,186
29,095,814
25,925,563
117,000
2,362,878
546,043
10,481,542
1,325
41,983
2,179,433
854,155
458,458
Note#1
Financial Overview for
AEC
SAC
Allied Health Building 300
Major Equipment
Equipment
Equipment
Equipment
Equipment
Projects
Current Budget
$2,258,157
$263,873
$2,394,977
1,862,000
Total Paid to Date
(thru 03/31/11)
2,258,157
263,873
1,642,571
357,754
Encumbered
(thru 03/31/11)
0
0
11,211
43,776
Changes Under Review-including change orders
not encumbered
0
0
0
0
Anticipated Future
Expenses
0
0
741,195
1,460,470
Subtotal Committed
2,258,157
263,873
2,394,977
1,862,000
Construction
(Over)/Under Budget
0
0
0
0
Note #1 Regarding Bldg 300 reconstruction, due to the favorable bid opening, $1,006,000 in State funds was reverted.
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
74
Major Projects under Construction
Arts Education Classrooms Project
Buildings 4 (Theater) and 5 (Music) continue to be in the closeout and punch list process. In addition to
these activities, staff is working to resolve acoustic concerns in 2-D and 3-D Art and the Music Building
and water leaks in the Theater and Music buildings. Thirteen of the nineteen contractors have either been
closed out or will be closed shortly. Mediation with the remaining contractors, architect, and construction
manager is in process.
Student Activities Center
The Student Activity Center consists of two phases of work and therefore two separate DSA (Division of
State Architect) projects. The first project, called the “Soil Nail Wall,” was the first of its kind in the state
community college system. A mandate from DSA required a monitoring agreement that assured the wall
was built to specifications.
The Soil Nail Wall project was certified by DSA as complete on April 20, 2011 and the project will be
closed.
The second project, the Student Activities Center (SAC), consists of approximately 50,000 square feet and
includes the Bookstore, Student Services Administration, Student Activities, Student Clubs, Puente,
Testing/Assessment, Instructional Development, Outreach & Recruitment and a vacant undeveloped space
on the first floor (initially reserved as a café). Development of the vacant first floor space could not occur
without DSA Certification of the entire building. The utilization of this space is under review at this time.
As previously reported, DSA has certified the completion of this portion of the project effective March 22,
2011.
Health and Wellness Project
The Allied Health project consists of two buildings totaling 57,000 square feet, and is the new home for
programs such as Nursing, Radiology Technology, Medical Assisting, Dental Hygiene, Health and
Wellness, and the Stroke Center. RMW is the architect and Soltek Pacific is the contractor.
Construction began in May 2008 and the buildings are 100% complete. Staff is in the process of
closing out the project. All remaining issues have been resolved with the contractor.
Current Status Update:
Equipment for the building has been purchased and installed, with the exception of few items.
The punch list is nearly complete with only touch up type work remaining. Some HVAC
(Heating, Ventilation & Air Conditioning) noise mitigation work is complete in largest
classroom with one room underway in building 2, and Building 1 has sound panels that have
been installed. Teaching staff has reported remarkable improvements in completed areas.
Construction of an ADA ramp and sidewalk from parking lot J to the center of the two buildings
is scheduled to have commenced in late April and be completed over the summer. Further
details are provided below.
Building 300 Renovation
On February 1, 2010 the Governing Board approved awarding a bid in the amount of $1,560,136 to
Tombleson Construction of Salinas for the renovation of the 300 building. The project will
remodel/reconstruct 12,523 assignable square feet of space to provide needed instructional space for ten
general purpose classrooms, two large assembly/class rooms and nine BELA division offices. The
2 of 3
75
construction began in spring 2010 and is substantially complete. Release request for state equipment
funds was submitted to the Chancellor’s Office the week of October 4, 2010. Approval of the list was
received on October 14, 2010.
Current Status Update:
Beneficial occupancy of the building has been accomplished with all punch list items complete.
The project is currently under budget by approximately $850,000 and is expected to reach final
completion in this fiscal year with the closing of project with DSA and state funding
reconciliation. The majority of equipment has been purchased and installed.
Watsonville Green Technology Center
The District and the City of Watsonville closed escrow on the purchase of the Watsonville Library on July
15, 2008. Since then, the college has demolished the building in order to construct a 14,000 square foot
Industrial Training Education Center (ITEC). The District received a grant for $2.5 million from
Economic Development Agency for the project, and the grant was augmented by $865,000 to help fund an
upgrade to a Platinum Level LEED certified “green” building. The project name has been changed to the
Green Technology Center to reflect the new focus. The Division of State Architect (DSA) approved the
plans in June of 2010 and EDA approved the plans and specifications in July 2010. The project went to
bid in August 2010. In October, the Board approved Dilbeck and Sons as well as an augmentation to the
budget of $517,000. A deductive change order for the value engineering items discussed at the October
Board meeting was approved at the November Board Meeting. The District has received a generous
donation from the Ley Family of $100,000 for construction which allows us to add back some of the items
that were value engineered out.
Current Status Update:
The project is under construction. Building A (the main classroom building) has underground
utilities, foundation, slab on grade, and installation of steel and wood framing are all complete.
Building “B” (shop building) has underground utilities, foundation, and slab on grade are all
complete. Installation of steel has begun and is scheduled to be complete by the end of April.
Awards of Informal Bids under the Uniform Construction Cost Accounting System (UCC):
At the September 2005 Governing Board meeting, the Uniform Public Construction Cost Accounting
System was adopted to enable the District to increase the formal bid limits from $15,000 to $125,000.
By adopting the Uniform Public Construction Cost Accounting System, the Board authorized the
President or his/her designee to enter into agreements with low bidders using the informal bidding
process with the provision that the successful awards would be presented to the Board as an
information item. This system enables the District to 1) informally bid projects under $125,000 to prequalified contractors, 2) more efficiently and effectively manage small to medium sized projects, and 3)
contract with local contractors who are deemed “qualified” bidders.
Awarded Bid: Allied Health Sidewalk and ADA Ramp Project
There was one bond related bid awarded in April in the amount of $117,120 to Cen-Con, Inc. of Santa
Cruz. The Allied Health sidewalk and ADA ramp in front of the Dental Hygiene Clinic was a bid alternate
and not part of the original base bid. There were significant savings in this completed project which allow
this alternate to now be constructed. Three contractors bid on the project: Wolcott Construction with a
bid of $122,030 (includes alternates 2 & 3); Cen-Con, Inc. with a bid of $117,120 (includes alternates 2 &
3); Earthworks with an unresponsive bid (withdrawn due to clerical error). This project is scheduled to
start in late April and is scheduled to be completed over the summer, 2011.
3 of 3
76
77
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
May 2, 2011
Cash Flow Update – 2010-11 Third Quarter
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 3
E.3
BACKGROUND:
In fiscal year 2004-05, the state initiated the practice of deferring a portion of the expected June allocation
to the next fiscal year (July). Statewide, this amounts to $200 million dollars; for Cabrillo College this
roughly equates to a $2 million dollar reduction in cash received at the end of the fiscal year. Subsequent
years have seen a dramatic increase in cash deferrals:
2008-09
2009-10
2010-11
$3.4 Million deferred from January-April monthly allocations, to 2009-10.
$7.5 Million deferral from January-June monthly allocations, to 2010-11.
Approximately $1.5 Million in additional deferrals to 2011-12
The college relies primarily on monthly state apportionment payments to meet monthly expenditure
commitments such as payroll and general operating. The District has developed the attached cash flow
projection tools to aid in planning day to day cash management. Cash flow projections are updated based
on the latest state budget information. These reports track projected and actual cash activities, and balances
and identifies significant variances. The Quarterly Cash Flow Statement shows projected and actual cash
in and cash out. Variances between projected and actual cash flows are identified and explained on the
report as well as assumptions used to develop the projections.
The volatility of the state budget continues to make cash management a challenge for the District.
Cash flow updates will be provided to the Governing Board on a quarterly basis. The Projected Cash
Balance worksheet will include a rolling 12 month period.
Administrator Initiating Item:
Roy Pirchio
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition
Cabrillo College 2010-11 Cashflow Statement
January
Projected
Actual
78
February
Actual minus
Projection
Actual
Projected
March
Actual minus
Projection
Projected
Actual
Actual minus
Projection
Cashflow In
Apportionment
Other/Xfers
1,707,263.00
1,259,747.92
1,707,263.00
1,866,701.49
606,953.57
1,460,714.30
3,211,951.91
2,182,991.00
4,364,432.58
722,276.70
1,152,480.67
1,350,576.00
1,156,527.65
1,350,576.00
3,092,525.64
1,935,997.99
2,967,010.92
3,573,964.49
606,953.57
4,672,666.21
6,547,423.58
1,874,757.37
2,507,103.65
4,443,101.64
1,935,997.99
Payroll
Accts Payable
Other/Xfers
(4,948,576.00)
(2,222,462.00)
(200,000.00)
(4,977,005.00)
(2,441,274.75)
(206,507.00)
(28,429.00)
(218,812.75)
(6,507.00)
(4,343,120.18)
(4,146,319.00)
85,000.00
(4,035,395.46)
(5,156,058.07)
85,306.00
307,724.72
(1,009,739.07)
306.00
(4,611,720.37)
(2,965,194.03)
33,342.36
(4,907,956.36)
(6,902,342.00)
(328,777.58)
(296,235.99)
(3,937,147.97)
(362,119.94)
Total Cash Out
(7,371,038.00)
(7,624,786.75)
(253,748.75)
(8,404,439.18)
(9,106,147.53)
(701,708.35)
(7,543,572.04)
(12,139,075.94)
(4,595,503.90)
Surplus/(Deficit)
(4,404,027.08)
(4,050,822.26)
353,204.82
(3,731,772.97)
(2,558,723.95)
(5,036,468.39)
(7,695,974.30)
(2,659,505.91)
Total Cash In
Cashflow Out
Variance Reconciliation
1,173,049.02
Assumptions
January
Cash In:
Cash Out:
Mandated Cost Reimb
Prop Tx Higher than Anticipated
Student Loans Higher than
Anticipated
429,695.00
42,000.00
200,000.00
February
Cash In:
Cash Out:
Prior Yr Apportionment Adjust
Prop Tx Higher Lower Anticipated
Financial Aid Higher Than
Anticipated
Feb STRS Paid in March
Financial Aid Higher Than
Anticipated
700,000.00
(50,000.00)
1,000,000.00
(321,000.00)
1,000,000.00
March
Cash In:
Property Tax Revenue Higher
than Anticipated
Financial Aid Higher Than
Anticipated
Cash Out:
Feb STRS paid in March
Financial Aid Disbrused End
of Month, Reimbursed Beg
of April
19,000.00
1,800,000.00
321,000.00
3,400,000.00
*
Quarterly Statement will be issued on a rolling quarter basis
*
Projected Apportionment includes deferrals of $9,699,713
*
Assumes no deferrals in categorical programs
*
Cash In and Cash Out Projections include all Financial Aid Activity
79
Cabrillo College 2010-11 Projected Cash Balance
July
Beginning Cash Balance
Cashflow In:
Projected
Actual
TRAN Borrowing
Internal Borrowing
Variance (Actual-Projection)
Cashflow Out
Projected
Actual
TRAN Repayment
Variance (Actual-Projection)
Projected Ending Cash Balance
Actual Ending Cash Balance
August
September
9,224,786.00
9,407,066.00
1,177,825.00
1,524,229.00
*
November
December
January
February
March
April
May
June
3,535,943.00
3,914,154.76
19,070,165.15
16,573,177.76
5,189,414.62
7,791,556.79
11,412,919.88
15,335,030.72
2,967,010.92
3,573,964.49
4,672,666.21
6,547,423.58
2,507,103.65
4,443,101.64
16,293,094.22
5,041,361.99
2,397,803.63
(11,848,046.58)
(6,885,759.35)
(5,771,437.79)
5,000,000.00
182,280.00
(4,727,600.00)
(4,564,652.00)
162,948.00
346,404.00
378,211.76
(2,496,987.39)
2,602,142.17
3,922,110.84
606,953.57
1,874,757.37
1,935,997.99
(6,645,919.00)
(6,693,842.00)
(5,713,585.00)
(7,748,691.00)
(8,785,852.44)
(9,928,688.44)
(6,053,464.82)
(6,584,788.16)
(4,727,510.42)
(6,515,521.81)
(7,371,038.00)
(7,624,786.75)
(8,404,439.18)
(9,106,147.53)
(7,543,572.04)
(12,139,075.94)
(47,923.00)
(2,035,106.00)
(1,142,836.00)
(531,323.34)
(1,788,011.39)
(253,748.75)
(701,708.35)
(4,595,503.90)
9,223,011.94
3,754,917.94
1,577,275.94
11,861,588.65
10,997,538.45
17,682,947.91
13,278,920.83
9,547,147.86
4,510,679.47
13,955,727.11
12,111,329.76
8,737,695.59
11,220,423.50
6,050,810.50
2,216,274.26
8,860,763.58
10,067,532.21
18,887,041.12
14,836,218.86
12,277,494.91
4,581,520.61
4,581,520.61
4,581,520.61
4,581,520.61
Assumptions:
*
October
6,378,009.50
Apportionment and deferrals based on 2010-11 Chancellor's Office Schedule
and includes addition of proposed deferral of $1.29 million dollars, for a total of
$9,699,713
Assumes no deferrals in categorical programs
80
81
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
May 2, 2011
Financial Reports
ENCLOSURE(S)
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
INFORMATION
Page 1 of 22
E.4
BACKGROUND:
The following financial reports are presented for the information of the Governing Board:
Report
Period Ending
Trial Balance
3/31/11
Page
2
Year-to-Date Budget Reports
3/31/11
General Fund
Child Development Fund
Building Fund
Revenue Bond 1998 Construction Fund
Revenue Bond 2004 (Series A) Construction Fund
Revenue Bond 2004 (Series B) Construction Fund
Debt Service Fund
Retiree Benefit Fund
3-4
5-6
7
8
9
10
11
12
Clearing and Revolving
3/31/11
13
Bookstore
3/31/11
14-15
Cafeteria
3/31/11
16-17
Associated Students
3/31/11
18
Scholarships/Loans
3/31/11
19
Student Center Fee
3/31/11
20
Student Representation Fee
3/31/11
21
Trust and Agency
3/31/11
22
Administrator Initiating Item:
Roy Pirchio
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100
101
102
103
AGENDA ITEM BACKGROUND
DATE
TO: GOVERNING BOARD
FROM:
PRESIDENT
SUBJECT:
May 2, 2011
Honors Transfer Program
REASON FOR BOARD CONSIDERATION
INFORMATION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 4
E.5
BACKGROUND:

The Honors Transfer Program is now three years old. In this short time Cabrillo has built a
program that has grown from 60 to 240 students, and has attracted new students to Cabrillo
who may not have previously planned to attend a community college. Through enhanced
curriculum and additional outside activities, a growing number of students have been provided
an enriched intellectual and cultural learning experience here at Cabrillo. For our transferfocused, continuing students, this program provides a competitive edge in the university
admissions process – any Cabrillo student with a 3.3 GPA is eligible to join the program. Each
year since the start of the program, Cabrillo’s honors students have been selected to present
their research papers at the annual California Community College Honors Research
Symposium which alternates each year between Stanford University and UC Berkeley.

Our program is part of a reciprocal relationship with some of the finest baccalaureate-granting
universities in the country. Universities are looking for outstanding students who have
completed more than the minimum transfer requirements. As a result, competitive universities
actively pursue our honors students.

Last fall Cabrillo’s Honors Transfer Program was admitted to UCLA’s prestigious Transfer
Alliance Program (TAP) – the 48th California Community College to do so. Membership in this
program provides our honors students with an increased opportunity to transfer into UCLA’s
College of Letters and Sciences. In addition, being a member of UCLA’s TAP is an indicator to
students, families, and four-year universities that Cabrillo’s Honors Transfer Program has met
the rigorous standards set by UCLA’s program. It is the “gold standard” of honors programs.

The Honors Transfer Program is guided by an advisory committee composed of the program’s
director, key instructional deans, instructional faculty, counseling faculty, and students.
Outreach has continued both here at Cabrillo, and at comprehensive public, private, and
charter high schools in the county. Close ties have been developed with south county high
schools to develop pipelines into this program for students who have been historically
underrepresented in higher education. Those from Pajaro Valley and Watsonville High Schools
are applying in large numbers.
(continued)
Administrator Initiating Item:
Donna Mekis
Renée M. Kilmer, VP Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
Yes
No
No
Final Disposition
104
Current Statistics
 200 students are currently participating in the program this spring 2011
 60 new high school seniors are expected to join the program in fall 2011
 35% of the students in the program as of fall 2010 have come from populations
underrepresented in higher education
 54% entered directly from a county high school
 45% were continuing Cabrillo students
 18 UC-approved honors courses are now part of Cabrillo’s curriculum
 20 Cabrillo faculty members have taught, or plan to teach, an honors course in the coming
year
Changes for 2011-12
The developer and director of the program, Donna Mekis, is retiring at the end of spring 2011 after 20
years at Cabrillo. This change required the college to review and revise the next stages in the
program’s development. The program goals that were established in the three-year start-up plan have
been completed. The next steps include:

Hiring a new Director for the Honors Program. A decision was made to combine the
Articulation Coordinator and the Honors Transfer Program Director into one full-time faculty
position. The work involved in articulation and honors are very closely related, and have been
since the program’s inception.

Designating an Honors Transfer Program Lead Faculty position. Applications were accepted
and Michael Mangin was recommended by the Honors Transfer Program Advisory Committee.

Identifying three counselors to serve as “designated honors counselors” – a requirement of the
UCLA Transfer Alliance Program. Counselors Jay Jackson, Rudy Puente and Marcy Wald
have volunteered to serve in this capacity.

Realign the Director’s responsibilities so that ongoing counseling is provided by the designated
counselors, an additional counselor assumes some of the outreach, and the Director provides
continued leadership and the admission of incoming students.

Continuing to provide clerical and administrative support through the Office of Instruction in an
increased capacity.
The Creation and implementation of an Honors Transfer Program at Cabrillo has been a dream of
many faculty members for years. It has come to fruition with a strong foundation and exemplary
leadership; a program of which we can be proud. The word-of-mouth about the program in the
community is extremely positive and the response from faculty wanting to teach these courses has
been exciting. We look forward to the next chapter in another Cabrillo success story.
2
105
Cabrillo College
UC Approved Honors Courses
Course Number
Units Course Title
Sem. Offered Enrollment
1.
ANTHRO1H
3
Honors Intro to Anthro: Biological
F09
34
2.
ART HISTORY 11H
3
Honors Ancient Art
SP11
39
3.
COMMUNICATIONS 1H
3
Honors Public Speaking
F10
24
4.
ENGL 1AH
3
Honors College Composition
F08
17
F09
20
F10
27
SP10
23
SP11
25
5.
ENGL 1AMCH
3
Honors College Composition MC
6.
ENGL 2H
3
Honors Comp & Critical Think
7.
ENGL 2MCH
3
Honors Comp & Critical Think MC
SP09
24
8.
HIST 17AH
3
Honors U.S. History to 1865
SP09
12
9.
HIST 17BH
3
Honors U.S. History since 1865
F10
23
3
Honors Western Civ to 1648
F08
25
F09
23
SP09
22
SP10
18
10. HIST 4AH
11. HIST 4BH
3
th
Honors Western Civ 1648 to Late 20 Century
12. HIST 21AH
3
Honors Chicano History to 1865
13. HIST 21BH
3
Honors Chicano History since 1865
14. MATH 12H
4
Honors Elementary Statistics
SP11
14
15. PHIL 10H
3
Honors Ethics
F09
24
F10
30
F08
19
SP11
22
SP10
18
16. PS 1H
3
Honors Intro to Government
17. SOC1H
3
Honors Intro to Sociology
18. SOC 2H
3
Honors Contemporary Social Problems
Courses allowed for Honors Scholar designation (a maximum of 6 units of the following coursework may be used
toward the 15 unit requirement)
Course Number
Units Course Title
ENGL 46A
3
Major British Writers
ENGL 46B
3
Major British Writers
MATH 6
3
Intro to Linear Algebra
MATH 7
3
Intro to Differential Equations
ENGR 15 or 35
4/3
Circuits/Statics
PHYS 4B
5
Physics for Scientists & Engineers
PHYS 4C
5
Physics for Scientists & Engineers
CHEM 12A/AL
5
Organic Chemistry w/Lab
CHEM 12B/ BL
5
Organic Chemistry w/Lab
3
106
Cabrillo College Honors Transfer Program
www.cabrillohonors.org
Honors Transfer Program courses planned for 2010-2011, 2011-2012 and 2012-2013
Fall 2010
Spring 2011
Philosophy 10H (N. Brown)
Honors Ethics
M-W 11:10-12:30
Art History 11H (B. Legakis)
Honors Ancient Art
M-W 11:10-12:30
History 17BH (R. Brogan)
Honors U.S. History since 1865
T-Th 9:30-10:50
Math 12H (D. Viglienzoni)
Honors Elementary Statistics
M-T-W-TH 8:00-9:10
Communications 1H (S. Gentile)
Honors Public Speaking
M-W 9:30-10:50
Political Science 1H (R. O’Brien)
Honors Introduction to Government
T-Th 11:10-12:30
Fall 2011
Spring 2012
History 4AH (M. Mangin)
Honors Survey of Western
Civilization to 1648
M-W 11:10-12:30
History 4BH (M. Mangin)
Honors Survey of Western Civilization
1648 to Late 20th Century
M-W 11:10-12:30
Anthropology 1H (K. Wilson)
Honors Introduction to Anthropology:
Biological
T-Th 11:10-12:30
Anthropology 2H (K. Wilson)
Honors Introduction to Anthropology:
Cultural
T-Th 11:10-12:30
History 21AH (E. Buelna)
Honors Chicano History
T-Th 12:40-2:00
Political Science 1H (R. O’Brien)
Honors Introduction to Government
T-Th 12:40-2:10
Fall 2012
Spring 2013
Philosophy 10H (N. Brown)
Honors Ethics
Art History 11H (B. Legakis)
Honors Ancient Art
History 17AH
Honors U.S. History to 1865
History 17BH
Honors U.S. History since 1865
Communications 1H (S. Gentile)
Honors Public Speaking
Psychology 1H (D. Douglas)
Honors General Psychology
English 1AH (M. Alancraig)
Honors College Composition
W 2:20-5:25
English 1AH (J. Carter)
Honors College Composition
M-W 12:40-2:00
English 1AH or 1AMCH
Honors College Composition
English 2H (M. Alancraig)
Honors Composition and Critical Thinking
W 2:20-5:25
English 2H (L. Scott-Curtis)
Honors Composition and Critical Thinking
English 2H or 2MCH (M. Alancraig)
Honors Composition and Critical Thinking
4
107
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
May 2, 2011
SUBJECT:
2010 – 2011 Graduation and Year-End Recognition Activities
REASON FOR BOARD CONSIDERATION
ENCLOSURE (S)
ITEM NUMBER
Information
Page 1 of 1
E.6
BACKGROUND:
Plans for the 2011 College Graduation are in process. The ceremony will be held in the Carl Conelly
Stadium. The College Gymnasium will be the rain alternative facility.
This year’s ceremony is scheduled for Friday, June 3rd at 6:00 p.m. The event will consist of brief
comments from various college constituencies including the Governing Board, President, Faculty Senate
and Instruction Office. Included in this year’s ceremony will be the recognition of graduates receiving
Associate Degrees and recognition of students receiving Certificates of Proficiency.
The following is a schedule of additional year-end recognition activities:
Latino Graduation Celebration
Saturday
May 14
4:00 pm
Crocker Theater
Stroke Center Honors Day/
Recognition Ceremony
Wednesday
June 1
1:00 pm
Horticulture
RT Pinning/Awards Ceremony
Friday
June 3
1:00 pm
Horticulture
DH Pinning Ceremony
Friday
June 3
1:00 pm
VAPA 5000
Recital Hall
Nursing Pinning Ceremony
Saturday
June 4
11:00 am
Horticulture
College Graduation Ceremony
Friday
June 3
6:00 pm
Conelly Stadium
Fast Track to Work
Graduation Recognition*
Friday
June 3
7:30 pm*
Conelly Stadium
*Immediately following College Graduation Ceremony
Administrator Initiating Item:
Sesario R. Escoto
Dennis Bailey-Fougnier
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
Final Disposition
Yes
No
108
109
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
May 2, 2011
College Master Plan Strategy Update Report
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 2
E.7
BACKGROUND:
This year marks the final year of the 2008-2011 College Master Plan. Input from the Board of Trustees and
initial planning meetings among the Goal Area Implementation Team (GAIT) Chairs indicated that the
current high level goals are still valid, so the focus this spring has been on refreshing the plan at the level of
objectives and strategies. The GAIT Chairs decided to reconvene the Goal Area Implementation Teams
(GAITs) to re-examine the existing objectives and determine if any needed to be modified, deleted, or
replaced. The five goals and the five GAIT Chairs and the Goal Area Implementation Team members are
presented below.





Goal A (Dennis Bailey-Fougnier): Increase effectiveness of student outreach and enhance enrollment
Goal B (Renée Kilmer): Enhance excellence in the classroom and student support services to support
student success
Goal C (Rock Pfotenhauer): Provide pathways to prosperity through Career Technical Education
(CTE)
Goal D (Brian King): Enhance college effectiveness through measurement and evaluation of key
areas such as shared governance, departmental effectiveness and student learning
Goal E (Victoria Lewis): Enhance Cabrillo’s resource development and connections with the
community
Key Performance Indicators (KPIs) and deliverables relate to the CMP as follows: each of the five
overarching goals of the College Master Plan has either four or five major objectives. These goals and
objectives are laid out in the College Master Plan Workbook (available at http://pro.cabrillo.edu/cmp/). Each
objective is supported by one or more strategies. Progress advancing each objective is measured by at least
one KPI or one deliverable. Last year’s report is available, as well, at the same website.
(Continued on next page)
Administrator Initiating Item:
Brian King
Craig Hayward
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
110
The annual College Master Plan Strategy Update Report includes information on each strategy that was
developed to support the goals and objectives of the College Master Plan. Strategy updates were gathered in
spring 2010 and spring 2011. Project leaders provided the following information on each strategy:



An assessment of the strategy’s progress
An assessment of the likelihood that the strategy will be successfully completed
An indication of whether the strategy has established a timeline and whether that timeline is being
followed.
Additionally, project leaders provide a narrative description of the current status of the strategy including a
project summary, potential obstacles, and next steps.
A current draft of the 2011 College Master Plan Strategy Update Report is available on the College Master
Plan web site (http://pro.cabrillo.edu/cmp/). The full 2011 College Master Plan Strategy Update Report will
come to the Board in June 2011.
-2-
111
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
May 2, 2011
Board Travel Budget and Priorities
REASON FOR BOARD CONSIDERATION
INFORMATION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
E.8
Background:
Board Chair Stonebloom requested inclusion of an information item on the Board travel budget and assessing
priorities in difficult budget times.
Administrator Initiating Item:
Bring King, President
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
112
113
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
May 2, 2011
SUBJECT:
Cabrillo College Monthly Calendar
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 2
E.9
BACKGROUND:
The following calendar presents information about selected events and significant dates for the month of
May. Dates given are accurate as of April 18, 2011.
Administrator Initiating Item:
Kristin Fabos, Director of Marketing
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
114
May 2011
Marketing and Communications Department • 831/479-5744
Sunday
Monday
1
2
Picasso Ensemble,
3:00 PM, Sesnon
House
Student Exhibition
5, Cabrillo Gallery
through May 27
“Marriage of Figaro,”
2:00 PM, Black Box
Theater
Governing Board
Meeting, 5:00 PM
Tuesday
3
Wednesday
4
Additional Listings
8
Thursday
5
Cinco de Mayo
Celebration, 9 AM 3 PM, Quad
Friday
6
“Marriage of Figaro,”
8:00 PM, Black Box
Theater
Spring Festival of
Bands, 3:00 PM,
Cabrillo Crocker
Theater
Cantiamo! with
Monterey Chamber
Orchestra, 7:00 PM,
First Congregational
Church, SC
22
14
10
11
12
16
17
18
19
24
13
20
25
26
Theatre Arts Improv
Follies, 7:00 PM,
Black Box Theater
“Music from the New
World” - Cabrillo
Orchestra, 7:30 PM,
Music Recital Hall
Theatre Arts Improv
Follies, 7:00 PM,
Black Box Theater
30
29
Spring Dance
Concert, 3:00 PM,
Crocker Theater
Memorial Day
Holiday
“Marriage of Figaro,”
2:00 & 8:00 PM, Black
Box Theater
Mother’s Day Plant
Sale, 9:00-5:00 PM,
Hort Center
9
23
7
Cabrillo Jazz Series:
Mother’s Day Plant
Big Band Jazz & Jazz Sale, 3:00-7:00 PM,
Combos, 7:30 PM,
Hort Center
Crocker Theater
Additional Listings
Cabrillo Jazz Series: A
Night of Vocal Jazz,
7:30 PM, Crocker
Theater
Mother’s Day Plant
Sale, 10:00 - 2:00 PM,
Hort Center
Additional Listings
15
Saturday
Additional Listings
Latino Graduation
Ceremony, 4:00 PM,
Crocker Theater
21
Cabrillo Strings
Chamber Concert,
7:30 PM, Music
Recital Hall
Running Start Early
Registration, 9:00 3:00 p.m., Quad
27
28
Cabrillo Latin Music
Ensembles,
8:00 PM, Crocker
Theater
Closing: Student
Cabrillo Chorale, 7:00
Exhibition 5, Cabrillo PM, Music Recital
Gallery
Hall
Spring Dance
Spring Dance
Concert, 7:30 PM,
Concert, 7:30 PM,
Crocker Theater
Crocker Theater
31
Final Exams through
June 4
Theatre Arts Actors’
Showcase, 7:00 PM,
Crocker Theater
Coming in Early June
June 1-4 Final Exams
Additional Listings
June 1
Stroke Center Honors Day/Ceremony, 1:00 PM. Hort Center
June 1
Opera/Voice Masters Class Recital, 7:00 PM, Music Recital Hall
June 2
Classical Guitar Ensemble, 7:00 p.m., Music Recital Hall
June 3
RT Pinning/Awards Ceremony 1:00 PM, Hort Center
June 3 DH Pinning Ceremony, 1:00 PM, Music Recital Hall
June 3
College Graduation Ceremony, 6:00 PM, Conelly Stadium
June 3
FTW Graduation Recognition, 7:30PM, Conelly Stadium
May 1
Reception: Student Exhibition 5, 4:00 PM, Cabrillo Gallery
May 1
Cabrillo Symphonic Chorus & SC Symphony, 2:00 PM, Mello Center
May 6
May 7
Cabrillo Jazz Series Big Band Jazz & Jazz Combos, 7:30 PM, Crocker Theater
Deadline to withdraw from full-term course/Faculty to withdraw students online
May 8
“Marriage of Figaro,” 2:00 PM, Black Box Theater
June 4
Nursing Pinning Ceremony, 11:00 AM, Music Recital Hall
May 8
Sats:
Cabrillo Women’s Chorus “Songs of Spring,” 3:00 PM, Recital Hall
Cabrillo Insider, radio show 5:00- 6:00 PM, KSCO 1080 AM
June 4
Semester Ends
June 13
Governing Board Meeting, 5:00 PM, Sesnon House