Minutes of Meeting
CABRILLO COLLEGE GOVERNING BOARD
June 13, 2011
REGULAR MEETING
The regular monthly meeting of the Cabrillo College Governing Board was held at
the Scotts Valley Center, 104 Whispering Pines Drive, Scotts Valley, California on
Monday, June 13, 2011. Chair Katy Stonebloom opened the meeting in Open
Session at 4:30 pm. Roll was taken; present were Chair Stonebloom, Trustees
Rebecca Garcia, Gary Reece, Rachael Spencer, Al Smith, Susan True, and Donna
Ziel. Chair Stonebloom asked for Public Comments on Closed Session items. There
were no public comments.
Closed Session items were announced and the meeting was adjourned to Closed
Session at 4:35 p.m. Closed Session was adjourned at 6:00 pm.
ROLL CALL
Chair Katy Stonebloom called the Open Session to order at 6:30 p.m. Other Trustees
present were Rebecca Garcia, Gary Reece, Al Smith, Rachael Spencer, Susan True
and Donna Ziel. Also present were members of the community, college faculty,
staff and students.
REPORT OUT OF CLOSED SESSION
Chair Stonebloom stated that there was nothing to report out of Closed Session.
PROCEDURAL ITEMS
It was moved and seconded (Spencer/Reece) to approve the consent agenda items,
including the minutes from the May 2, 2011.
CALL TO ORDER
ROLL CALL
REPORT OUT OF
CLOSED SESSION
APPROVAL OF
CONSENT AGENDA
AND MINUTES
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Watkins
AYES: Garcia, Reece, Smith, Spencer, Stonebloom, True and Ziel
NOES: None
ABSENT: None
ABSTAIN: None
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF
Vice President Kilmer introduced new Articulation and Honors Program Director
Carolyn Jackson and the new dean of Visual, Applied and Performing Arts, John
Graulty.
ORAL COMMUNICATIONS
Maria Vaz addressed the Board and invited the Board to a film that she produced
voice support for Mandarin classes.
Elaine Rohlfes addressed the Board about the landscape in parking lot L.
ORAL REPORTS
Board Trustees’ Reports
Trustee Garcia reported that on May 14 the Latina Celebration and said 39 students
participated. Trustee Garcia attended the American Dream and the classified staff
picnic. Trustee Garcia also reported on philosophy and literature classes that she
took during the spring semester. Trustee Garcia said they were challenging and the
standards were high. Trustee Garcia noted that Cabrillo is an institution of higher
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INTRODUCTION OF
NEWLY APPOINTED
FACULTY AND STAFF
ORAL
COMMUNICATIONS
ORAL REPORTS
BOARD TRUSTEE
REPORTS
Minutes of Meeting
June 13, 2011
education and the better prepared students are before they get to Cabrillo the more
successful they will be.
Trustee Ziel reported that she attended her first Cabrillo graduation ceremony and
she was very impressed. She thought it was a wonderful ceremony and it made her
proud to be a part of the college.
Chair Stonebloom thanked Vice President Bailey-Fougnier, Student Services Dean
Escoto, the faculty Senate, and CCFT for organizing the graduation ceremony. Chair
Stoneboom said it was a wonderful celebration and she was pleased to see so many
faculty at the ceremony.
Student Trustee’s Report
Student Trustee Watkins reported the new student senators are training to be student
advocates.
Superintendent’s Report
President King reported on the Cisco Leadership Change Academy which a number
of Cabrillo faculty and staff attended. Consistent from the breakout groups is that
the college needs to think and focus on the long term, and keep track of the
destination.
The Santa Cruz County College Commitment is moving forward. The overarching
goal is to have students come in to the college more prepared and have more students
complete.
CCEU
CCEU President Stainback thanked Trustees Garcia and Ziel for attending the
Classified Staff Picnic and noted that classified staff morale is low.
CCEU
President Stainback extended an invitation to Chair Stonebloom to attend CCEU’s
July 26 meeting to hear about classified staff concerns. A particular concern is the
August 1 deadline for making cuts. CCEU President Stainback said SPRAC has
been hard pushed to deal with the Round I and Round II cuts and it has created
hardship in their work places. She added the biggest factor is that the state budget is
still unknown and CCEU does not want to cut support staff when the state’s budget
has not been finalized. CCEU President Stainback then passed out a handout with
her accounting of the budget cuts to date. CCEU President Stainback commented
that Service and Program Reduction Advisory Committee (SPRAC) has reviewed 24
positions that are up for elimination and concluded 8 are problematic and
unadvisable. CCEU President Stainback closed by saying in CCEU’s estimation it is
not feasible to demote or reclassify people while layoffs are happening. In the past
Cabrillo has been beloved in the community, and shall remain so.
Trustee True asked for more information on the positions President Stainback said
SPRAC declared problematic.
CCFT
CCFT President Harvell thanked the Board in advance for passing the State
Disability Insurance resolution which affects adjuncts. CCFT President Harvell also
reported that negotiations are ongoing.
Faculty Senate
Faculty Senate President Hodges said graduation was wonderful and thanked CCFT
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STUDENT
TRUSTEE’S
REPORT
SUPERINTENDENT’S
REPORT
CCEU
CCFT
CCFT
Minutes of Meeting
June 13, 2011
President Harvell for encouraging faculty to attend. The Faculty Senate just
completed their election and Michael Mangin is the president elect. The new Senate
president will take office January 1 and the outgoing president will continue on the
senate another year as vice president/past president.
Faculty Senate President Hodges also reported that an ad hoc task force will meet
this summer to develop a numeric matrix for eliminating programs.
Faculty Senate President Hodges closed by saying if CPC asks the Board to push
back the August 1 budget cut deadline that the Board please consider the request.
ACTION ITEMS
Mission and Vision Statements
It was recommended that the Governing Board approve the revised Cabrillo College
mission and vision statement statements.
ACTION ITEMS
MISSION AND VISION
STATEMENTS
Trustee Garcia thanked the committee who worked on the mission statement because
they really simplified it. Trustee Garcia appreciates the mention of diversity in the
statements.
It was moved and seconded (Spencer/True) to approve the mission and vision
statements as presented.
The motion carried.
2011-12 Budget Planning Parameters and Reduction Plan
It was recommended that the Governing Board approve the 2010-11 and 2011-12
Budget Planning Parameters as presented.
Vice President Lewis presented the planning parameters. Trustee Garcia asked
about the loss of the (Academy of College Excellence) ACE grant. Vice President
Kilmer responded that while the grant is ending the college program is continuing.
Trustee Garcia asked about layoffs and the bumping process. Vice President
Lewis said she will provide Trustee Garcia more information.
Trustee True asked if the reserves have been updated. Vice President Lewis said
the Business Office is working on updated numbers, and will continue to revise the
budget until the final budget goes to the Board in September. Trustee True
expressed confusion about the SPRAC process based on the information CCEU
President Stainback provided. Trustee True asked about the information in the
SPRAC reports and how the decision on the timing will be made. President King
said this is the first time the college has gone through this process, the volume of
work can be overwhelming and with filled positions the level of complexity
increases. President King also said that CPC regularly reviews the timeline and
processes to determine where improvements can be made. President King added
that SPRAC is an advisory committee to CPC, so SPRAC reports are provided to
CPC and managers for review. CPC then makes recommendations to the president
based on SPRAC’s reviews. Trustee True asked what happens if CPC does not
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2011-12 BUDGET
PLANNING
PARAMTERS AND
REDUCTION PLAN
Minutes of Meeting
June 13, 2011
agree and President King said while CPC accepts SPRAC’s reports CPC does not
approve the reports.
Faculty Senate President Hodges added that CPC has
ongoing discussion about SPRAC’s reports even after CPC has accepted the
reports. CCFT President Harvell said ask a union president he cannot vote for
workforce reductions if there is a CPC vote.
Chair Stonebloom said she has heard that looking comprehensively across
divisions has been a positive outcome of SPRAC. SPRAC member Ben Ten Cate
commented that SPRAC’s main goals are to figure out impacts on workload and
students. SPRAC also makes sure affected units meet and receive feedback. Chair
Stonebloom said it is important the college is working on the reductions in a
comprehensive and a participatory sort of way. Trustee True asked if SPRAC
provides reports and SPRAC member Ten Cate said yes.
Trustee Reece asked Vice President Lewis to provide an update on the budget
numbers because the CCEU numbers are different.
It was moved and seconded (Reece/Garcia) to approve the 2010-11 and 2011-12
budget planning parameters.
The motion carried.
Resolution 034-11: Amend and Restate Measure D Citizens’ Oversight Committee
Bylaws
It was recommended that the Governing Board adopt Resolutions 034-11
amending and restating the Measure D Citizens’ Oversight Committee Bylaws.
RESOLUTION 034-11:
AMEND AND RESTATE
It was moved and seconded (Spencer/Reece) to approve resolution 034-11.
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Watkins
AYES: Garcia, Reece, Smith, Spencer, Stonebloom, True and Ziel
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried.
2011-12 Preliminary Budget
It was recommended that the Governing Board approve the 2011-12 preliminary
budget.
It was moved and seconded (Reece/Spencer) to approve the 2011-12 preliminary
budget.
Trustee Reece thanked the Business Office for all their work on the preliminary
budget.
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2011-12 PRELIMINARY
BUDGET
Minutes of Meeting
June 13, 2011
Trustee Garcia projected travel budget versus the actuals and said the projected
budget seems a lot higher. Vice President Lewis said there are some funds
allocated based on contractual obligations and there has been a spending freeze.
The motion carried.
Resolution 033-11: Reduction or Discontinuance of Classified Service
It was recommended that the Governing Board adopt Resolution 033-11 as presented.
It was moved and seconded (Garcia/Spencer) to approve resolution 033-11.
RESOLUTION 033-11:
REDUCTION OR
DISCONTINUANCE OF
CLASSIFIED SERVICE
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Watkins
AYES: Garcia, Reece, Smith, Spencer, Stonebloom, True, Ziel
NOES:
ABSENT:
ABSTAIN:
The motion carried.
Resolution 035-11: Part-Time Faculty SDI Application
It was recommended that the Governing Board adopt Resolution 035-11 to approve
the filing of the part-time faculty State Disability Insurance application for elective
coverage.
RESOLUTION 035-11:
PART-TIME FACULTY
SDI APPLICATION
It was moved and seconded (Reece/Spencer) to adopt Resolution 035-11.
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Watkins
AYES: Garcia, Reece, Smith, Spencer, Stonebloom, True and Ziel
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried.
Parking Citation Increase
It was recommended that the Board approve the proposed increases to be in effect
July 1, 2011.
It was moved and seconded (Reece/Garcia) to approve the proposed increases to be
in effect July 1, 2011.
Trustee Spencer spoke out against charging students for parking when faculty and
staff do not have to pay and said the college needs to consider changes to it parking
policy. President King noted that any changes to parking would have to be
negotiated and citations apply to everyone. Vice President Lewis said the college
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PARKING CITATION
INCREASE
Minutes of Meeting
June 13, 2011
reimburses the county for the fees they charge, and if the college does not keep pace
with the county’s citation fee increase the college will have to subsidize the program.
CCEU President Hodges said the free parking for faculty was a hard fought
compromise in lieu of a pay increase.
Trustee Spencer reiterated that she is opposed to student paying for parking because
it is unequal. Chair Stonebloom clarified that the citations are equal.
The motion carried.
Blackboard 9.1 Contract and Hosting
It was recommended that the Governing Board approve the contract with Blackboard
in the amount of $67,890. It was further recommended that the Board authorize the
Vice President of Administrative Services to execute and make all necessary
arrangements in relation to this agreement on behalf of the college.
BLACKBOARD 9.1
CONTRACT AND
HOSTING
It was moved and seconded (Reece/Spencer) to approve the Blackboard 9.1 Contract
and Hosting.
The motion carried.
Curriculum Committee Actions
It was recommended that the proposed curriculum changes be approved for a Fall
2011 effective date.
CURRICULUM
COMMITTEE ACTIONS
It was moved and seconded (Spencer/True) to approve the curriculum committee
actions.
Trustee Garcia asked if the college offers a class that teaches Spanish medical terms.
Dean Welch said the college has never had a medical terminology Spanish class, but
did offer a Spanish class for medical assistants. It turned about to be similar to basic
Spanish, so the division is eliminating it and having students take basic Spanish.
The motion carried.
2011-14 Cabrillo College Master Plan Update and Renew
It was recommended that the Governing Board approve the 2011-2014 Cabrillo
College Master Update and Renewal.
2011-14 CABRILLO
COLLEGE MASTER
PLAN UPDATE AND
RENEW
It was moved and seconded (Garcia/Ziel) to approve the curriculum committee
actions.
Trustee True asked how long it will take to see the effect of the learning
communities. Dean of Planning and Research Craig Hayward said it is a six year
cohort.
The motion carried.
Lease Agreements: Watsonville Center
It was recommended that the Governing Board authorize the Vice President,
Administrative Services to enter into a new one year lease agreement with Ceiba
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LEASE AGREEMENTS:
WATSONVILLE
CENTER
Minutes of Meeting
June 13, 2011
Charter School and the Santa Cruz County Office of Education for shared use
Monday through Friday at the Cabrillo College Watsonville Center at 318 Union
Street.
It was moved and seconded (True/Spencer) to approve the lease agreements.
The motion carried.
Tennis and Golf
It was recommended that the Governing Board re-instate the Cabrillo College
tennis teams effective 2011-12. It is further recommended that the Board
discontinue the golf team effective 2011-2012.
TENNIS AND GOLF
It was moved and seconded (Ziel/Reece) to approve the re-instatement the Cabrillo
College tennis team.
The motion carried.
INFORMATION ITEMS
2011-2012 Budget Update
The 2011-12 budget update was provided for Governing Board information.
Facilities Master Plan Project Status
The Facilities Master Plan project status is provided for Governing Board
information.
Quarterly Investment Report (March 11)
The Quarterly Investment report was provided for Governing Board information.
Financial Reports
The financial reports were provided for Governing Board information.
Spring 2011 ASCC Student Senate Election Results
The Spring 2011 ASCC Student Senate election results were provided for
Governing Board information.
Student Trustee Watkins commended the elections committee and said student
participation was really high.
Board Policy Revisions: Office of Instruction, First Reading
The Board Policies were presented as a first reading for Governing Board review
and will return for action at the next Governing Board meeting.
Priorities Resulting from Program Planning Processes
The priorities resulting from program planning processes were provided for
Governing Board information.
College Advocacy Efforts and Coordination
The college advocacy efforts and coordination were provided for Governing Board
information.
The Governing Board discussed the college’s advocacy efforts and coordination
efforts. Chair Stonebloom appointed a Trustees Garcia and Ziel to a subcommittee
to determine a systematic way to determine if advocacy efforts are consistent with
Board positions.
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2011-2012 BUDGET
UPDATE
FACILITIES MASTER
PLAN PROJECT
STATUS
QUARTERLY
INVESTMENT REPORT
(MARCH 11)
FINANCIAL REPORTS
SPRING 2011 ASCC
STUDENT SENATE
ELECTION RESULTS
BOARD POLICY
REVISIONS: OFFICE OF
INSTRUCTION, FIRST
READING
PRIORITIES
RESULTING FROM
PROGRAM PLANNING
PROCESSES
COLLEGE ADVOCACY
EFFORTS AND
COORDINATION
Minutes of Meeting
June 13, 2011
Chair Stonebloom asked President King to bring a resolution against the AB 515
to the August Board meeting for action.
Title V Stem Grant Application
The Title V Stem Grant application was provided for Governing Board
information.
Accreditation Annual Report as Submitted to ACCJC
The Accreditation Annual Report was provided for Governing Board information.
Chinese Language Classes
The Governing Board had a lengthy discussion on Chinese Language classes. Vice
President Kilmer reported that Cabrillo students may take Chinese Language
classes at UCSC, and pay the Cabrillo rate. Community member Victor Kimura
interjected Cabrillo student receive the lowest priority and could be bumped out of
a class. Also, Cabrillo students have to pay other UCSC fees in addition to the $90
registration fee. Mr. Kimura also said community members have raised funds to
offer the course for credit at Cabrillo. Trustee True stated that if private donations
have been raised then the college should offer the course. Trustee Reece said it is
his understanding that there was a commitment to raise the funds, but he was not
aware that the funds are there and available. Vice President Kilmer said there are
program continuity issues that need to be addressed before the program is
reinstated.
President King will follow up with community members to discuss what their
commitment entails.
Cabrillo College Monthly Calendar
The Cabrillo College activities for the month of June were presented for
Governing Board information.
Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board discussed items to be placed on the agenda
for the future Board meetings.
Trustee Garcia asked for an update on redistricting efforts and for a Board policy
on student success. Chair Stonebloom said she would discuss the issue with
President King and Trustee Garcia. Trustee Ziel asked about the travel budget
policy.
ADJOURN
The open session of the Cabrillo College Governing Board was adjourned at 8:51
p.m.
Respectfully submitted,
Secretary
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TITLE V STEM GRANT
APPLICATION
ACCREDITATION
ANNUAL REPORT AS
SUBMITTED TO ACCJC
CHINESE LANGUAGE
CLASSES
CABRILLO COLLEGE
MONTHLY CALENDAR
AGENDA FOR NEXT
BOARD MEETING
ADJOURNMENT