Minutes of Meeting
CABRILLO COLLEGE GOVERNING BOARD
August 1, 2011
REGULAR MEETING
The regular monthly meeting of the Cabrillo College Governing Board was held at
the Watsonville Center, 318 Union Street, Watsonville, California on Monday,
August 1, 2011. Chair Katy Stonebloom was absent. Vice Chair Al Smith acted as
Chair Pro Tem and opened the meeting in Open Session at 4:45 pm. Roll was taken;
present were Vice Chair Smith, Trustees Rebecca Garcia, Gary Reece, Rachael
Spencer, Susan True, and Donna Ziel. Vice Chair Smith asked for Public Comments
on Closed Session items. There were no public comments.
CALL TO ORDER
Closed Session items were announced and the meeting was adjourned to Closed
Session at 4:46 p.m. Trustee Smith declared conflict of interest on closed session
items #5 and #7; he excused himself and did not participate in the discussion.
Closed Session was adjourned at 6:10 pm.
ROLL CALL
Vice Chair Al Smith called the Open Session to order at 6:16 p.m. Other Trustees
present were Rebecca Garcia, Gary Reece, Rachael Spencer, Susan True and
Donna Ziel. Also present were members of the community, college faculty, staff
and students.
REPORT OUT OF CLOSED SESSION
Chair Smith reported the following out of Closed Session:
 Consent Item #1: The Board adopted the administrative determinations of
4/29/11 and 7/1/11 as the final District decision in the matter.
 Consent Items #2 and 3: no action taken on these items; however, the
Board gave direction to the Labor Negotiator.
 Action Item #10 will be dropped from the agenda. AB 515 is being
converted to a two year bill; no reason to deal with it tonight as it may
change.
PROCEDURAL ITEMS
It was moved and seconded (True/Spencer) to approve the consent agenda items,
including the minutes from the June 13, 2011 with a recommendation for staff to
research spelling of the names listed under oral communications, page 1 of 8 of
minutes.
ROLL CALL
REPORT OUT OF
CLOSED SESSION
APPROVAL OF
CONSENT AGENDA
AND MINUTES
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: none.
AYES: Garcia, Reece, Smith, Spencer, True, Ziel
NOES: None
ABSENT: None
ABSTAIN: None
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF
Isabel O’Connor, Dean of Human Arts and Social Sciences (HASS) and Georg
Romero, Interim Director of the Library were introduced. Dan Borges, the new
Director of Information Technology (IT), will be introduced at the September
Board meeting.
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INTRODUCTION OF
NEWLY APPOINTED
FACULTY AND STAFF
Minutes of Meeting
August 1, 2011
ORAL COMMUNICATIONS
Maria Vaz, student, asked if students may evaluate instructors in the Music
Department as they do in other departments. Al Smith replied that the Board cannot
discuss this topic, but will refer the question to staff who will get back to her.
ORAL REPORTS
Board Trustees’ Reports
Rebecca Garcia reported that she attended the following conferences:
 NALEO in San Antonio, in June. There were many valuable workshops on
higher education.
 ACCT retreat in Charleston, SC in July. She noted that her travel expenses
were not paid by Cabrillo.
Rebecca also noted the excellent data on student success from the summer Migrant
Program at Cabrillo. Al noted that he looks forward to a time when the Board can
get out to other colleges to share what we do and learn from others.
Student Trustee’s Report
None.
Superintendent’s Report
Brian thanked Joe Nugent, Director of Facilities Planning and Plant Operations
(FPPO) and Victoria Lewis, Vice President, Administrative Services for their work
to minimize the impact of Friday’s PG&E power outage at the Aptos Campus and
Tatiana Bachuretz for stepping up to assist with the August Board meeting.
ORAL
COMMUNICATIONS
ORAL REPORTS
BOARD TRUSTEE
REPORTS
STUDENT
TRUSTEE’S
REPORT
SUPERINTENDENT’S
REPORT
FACULTY SENATE
Faculty Senate
None.
CCEU
Stephanie stated that the classified staff has been here most of the summer, and that
the process of Round 1, 2 and Phase 1, 2 and 3 of budget reductions and layoffs have
been emotionally exhausting. She noted that the reductions update on pages 73-75
have been vetted through the shared governance process. She also expressed her
hope that future reductions to classified staff would be congruent with program
reductions.
She noted that on page 97 the latest SPRAC report reflects 3 reductions plans that
have been pulled and need to be re-discussed; these three have not been passed on to
the president.
Stephanie asked that we reexamine our core values, how individuals being laid off
are treated, and what training is available if someone is indeed laid off. She noted
the great reputation of the college in the community is in part because we treat
people well.
Stephanie also noted the CCEU welcome back luncheon will be held Tuesday,
August 23, 2011 in Horticulture. Lunch is 12:00-1:00 and the meeting 1:00-2:00.
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CCEU
Minutes of Meeting
August 1, 2011
CCFT
Debora Bone substituted for Paul Harvell. She noted that she served on SPRAC and
while it was a painful process hopes the Board finds their reviews useful.
She noted that while striving for a balanced budget and protecting the future of the
college, keeping the spirit of the college going, goodwill, creativity and flexibility are
also important. It is important that those who make the ultimate sacrifice of letting
go of their job get respect and acknowledgement of monetary and psycho social
hardships. This is a time for support and assistance. Debora noted that Cabrillo is
one of a small number of colleges laying off contract faculty this year. Our values
are showing at this time, and the way we treat people reflects those values. Debroa
then stated we are an upstanding moral place, we take care of our own students and
faculty and staff. She thanked the Board for their efforts to make that come true, and
it was noted that Interest Based Bargaining (IBB) is a good way for both sides to
identify core shared values as they go into difficult decision making and a training
for faculty, staff and the board was requested since participants have changed.
ACTION ITEMS
Resolution 040-11: Reduction or Discontinuance of Classified Service
It was recommended that the Governing Board adopt resolution 040-11: reduction or
discontinuance of classified service. It was noted that position #10 is vacant. It was
moved and seconded (Reece/Spencer) to approve resolution 040-11.
CCFT
ACTION ITEMS
RESOLUTION 040-11:
REDUCTION OR
DISCONTINUANCE OF
CLASSIFIED SERVICE
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: none.
AYES: Garcia, Reece, Smith, Spencer, True, Ziel
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried.
Framework for Evaluation of Private Donations for Course Offerings
It was recommended that the Board approve the framework for private donations
to support credit course offerings.
It was moved and seconded (Garcia/True) to approve the framework for evaluation
of private donations for course offerings.
The motion carried.
Resolution 037-11: Santa Cruz County College Commitment
It was recommended that the Governing Board adopt resolution 037-11 in support
the Santa Cruz County College Commitment as presented.
Trustee Garcia asked who participates in this program. Vice President BaileyFougnier replied that the work actually starts in the 4th grade and that all parents
and students will be informed of the county’s commitment. The initiative is
modeled in part on the CAP program. Parents and students will be invited to tour
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FRAMEWORK FOR
EVALUATION OF
PRIVATE DONATIONS
FOR COURSE
OFFERINGS
RESOLUTION 037-11:
SANTA CRUZ COUNTY
COLLEGE
COMMITMENT
Minutes of Meeting
August 1, 2011
the campus--as resources allow--to help them believe college is a real possibility
for them. The Board requested that:
 staff employ bilingual marketing outreach tools to the media (radio,
television and print)
 that language be added to the College Master Plan expressing the goal to
decrease the equity gap in education.
Brian made a brief presentation on higher education and ranking in the
international and national arenas, as well as within California. He noted that Long
Beach is comprised of one school district while in Santa Cruz County there are
twelve. Trustee Spencer expressed her excitement and support for sharing
resources and working together in the community—we want this type of
leadership. She recommended that the presentation be shared with the student
senate. Trustee True shared the enthusiasm for the project and values the initiative
to strengthen high quality learning opportunities in our county. She asked if the
goals could be more measurable, such as a 20% increase. Trustee Reece and
Garcia noted how important it is to include the parents. Trustee Ziel stated that 4346% of freshmen do not meet minimum qualifications in English and Math; she
noted how much she looks forward to this extremely important project going
forward. It was noted that having the two California State University’s and UCSC
on board is very important.
It was moved and seconded (Reece/Spencer) to approve resolution 037-11.
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: None.
AYES: Garcia, Reece, Smith, Spencer, True, Ziel
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried.
Resolution 038-11: Child Care Grant Agreements with California Department of
Education for Fiscal Year 2011-12
It was recommended that the Governing Board adopt resolution 038-11 and accept
the three grants totaling $467,976 from the California Department of Education
and authorize the Vice President, Administrative Services to enter into Agreements
CSPP-1589, CCTR-1331, CFCC-1030 with the California Department of
Education.
It was moved and seconded (Spencer/True) to approve resolution 038-11.
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: None.
AYES: Garcia, Reece, Smith, Spencer, True, Ziel
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RESOLUTION 038-11:
CHILD CARE GRANT
AGREEMENTS WITH
CALIFORNIA
DEPARTMENT OF
EDUCATION FOR
FISCAL YEAR 2011-12
Minutes of Meeting
August 1, 2011
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried.
BOARD POLICY
Board Policy Revisions: Office of Instruction, Second Reading
REVISIONS:
OFFICE OF
It was recommended that the Governing Board approve the revisions to the Board
INSTRUCTION,
policies as presented to Off Campus Programs, BP 3140: Evening and Weekend
SECOND READING
Programs, BP 3150, College Calendar, BP 3500.
It was moved and seconded (Reece/Spencer) to approve the Board policy revisions.
The motion carried.
Budget Reduction Plans
It is recommended that the Governing Board approve the 2011-12 Phase I, Round II
reductions as presented.
BUDGET REDUCTION
PLANS
It was moved and seconded (Garcia/Ziel) to approve the budget reduction plans.
The motion carried.
APPROVAL: FIVE YEAR
Approval Five Year Capital Construction Plan: 2013-17
CAPITAL
It was recommended that the Governing Board authorize the Vice President,
CONSTRUCTION PLAN:
Administrative Services to submit the 5-Year Capital Construction Plan for 20132013-17
2017.
It was moved and seconded (Reece/Spencer) to approve the Five Year Capital
Construction Plan.
The motion carried.
Private Donation to Fund Chinese Language Credit Classes
It was recommended that the Governing Board approve the framework for private
donation to offer one Chinese language course in the fall semester and one Chinese
language course in the spring semester.
PRIVATE DONATION
TO FUND CHINESE
LANGUAGE CREDIT
CLASSES
Marlene Majewska, a member of the public, thanked the Board on behalf of the
Friends of Chinese Language at Cabrillo College for reinstating a Chinese language
class. She hoped there could be two classes instead of one. Yaming Shen noted that
the curriculum has been rewritten for transfer credit. Trustee Spencer noted that the
recently developed procedure for privately funded courses should help reduce the
confusion about the process.
It was moved and seconded (True/Ziel) to approve the framework for private
donation to offer Chinese Language Credit Classes.
The motion carried.
Lease Agreement: 350 Building
It was recommended that the Governing Board authorize the Vice President,
Administrative Services to enter into a new one year lease agreement with the Santa
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LEASE AGREEMENT:
350 BUILDING
Minutes of Meeting
August 1, 2011
Cruz Office of Education for use Monday through Friday at the Cabrillo College 350
building at 6500 Soquel Drive.
It was moved and seconded (Garcia/Spencer) to approve the 350 building lease
agreement.
The motion carried.
Resolution 035-11: In Opposition to Community College Extension Programs for RESOLUTION 035-11: IN
OPPOSITION TO
Credit Courses (Brownley AB 515)
COMMUNITY
It was recommended that the Governing Board adopt resolution 035-11 in opposition
COLLEGE EXTENSION
to Assembly Bill 515. This resolution was prepared at the request of Board Chair PROGRAM FOR CREDIT
Stonebloom and Trustee Garcia.
COURSES (BROWNLEY
AB 515)
This item was removed from Agenda.
Resolution 039-11: UPCCA Informal Bidding Resolution
It was recommended that the Governing Board adopt resolution 039-11 enacting
the updated informal bidding procedures under the UPCCA.
RESOLUTION 039-11:
UPCCA INFORMAL
BIDDING RESOLUTION
It was moved and seconded (True/Reece) to approve resolution 039-11.
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: None.
AYES: Garcia, Reece, Smith, Spencer, True, Ziel
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried.
INFORMATION ITEMS
2011-2012 Budget Update
The 2011-12 budget update was provided for Governing Board information.
2011-2012 BUDGET
UPDATE
Vice President Lewis reviewed highlights of the 2011-12 budget and noted that the
College Planning Council (CPC) and Service and Program Reduction Advisory
Committee (SPRAC) reviewed and discussed the recommendations in depth.
Trustee Reece noted that while congratulations are in order for the 2011-12 budget,
the worry is now the 2012-13 and 2013-14 budgets. Even if all the reserves are
applied the deficit numbers are still huge. The challenge is for CPC and SPRAC
to come up with a solution and there is not much time to get this done.
Trustee Spencer stated that from the national arena we know how not to do it, to
divide and disagree; we need to do this together.
Trustee True noted that the budget picture is more understandable.
College Planning Council and Services and Program Reduction Advisory
Committee Update
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COLLEGE PLANNING
COUNCIL AND
SERVICE AND
Minutes of Meeting
August 1, 2011
Trustee Reece asked what is the process once accepted by CPC, what happens?
Brian replied that many of the recommendations as revised during the shared
governance process are substantially different from the initial ones. He noted that
CPC’s review was complete and recommendations came forward, but three Round
1 recommendations were still in process. Through good budget planning we are
close but we have also been good at recognizing that the numbers have changed
significantly. Staff will go back to CPC and through the process. Whatever pause
we are able to take will be temporary.
PROGRAM REDUCTION
ADVISORY
COMMITTEE UPDATE
Trustee Reece noted that he hopes that the SPRAC recommendations go through
CPC and that CPC comes up with a recommendation. If there are disagreements
with how to move forward, he requested to have a mechanism for that info to be
passed on to the Board.
Facilities Master Plan Project Status
The Facilities Master Plan project status was provided for Governing Board
information.
Financial Reports
The financial reports were provided for Governing Board information.
2010-11 Cash Flow Update – 2010-11 4th Quarter
The cash flow update for the 2010-11 4th quarter was provided for Governing
Board information.
Board Policy for Student Success, BP 1021
Trustee Garcia requested that the administration draft a board policy reflecting the
Cabrillo College Governing Board’s commitment to student success. She noted
that making the resolution a Board Policy institutionalizes it.
Board Policy Revisions: Office of the President, First Reading
Board Policies were presented as a first reading for Governing Board review and
will return for action at the next Governing Board meeting.
Trustee Garcia asked about BP 1040, the boundaries and the redistricting process,
and noted that there is no mention of the subcommittee (Al, Rachel, Katy). It was
noted that it is not necessary to have a standing subcommittee that meets once
every ten years, but it can be mentioned. If it is a standing committee staff time is
required to agendize the meeting. Add Live Oak, District 3 on page 135.
Cabrillo Legislative Policy
The Cabrillo legislative policy was provided for Governing Board information.
Trustees Garcia and Ziel were appointed to this committee to develop the process.
The Board will continue the discussion at the Governing Board’s annual retreat on
October 29, 2011.
Watsonville Center Annual Report
The Watsonville Center annual report was provided for Governing Board
information.
Santa Cruz County College Commitment Update
An update on the Santa Cruz County College Commitment was provided for
Governing Board information.
Recent Grant Applications Submitted by the Instruction Office
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FACILITIES MASTER
PLAN PROJECT
STATUS
FINANCIAL REPORTS
2010-11 CASH FLOW
UPDATE- 2010-11 4TH
QUARTER
BOARD POLICY FOR
STUDENT SUCCESS, BP
1021
BOARD POLICY
REVISIONS: OFFICE OF
THE PRESIDENT, FIRST
READING
CABRILLO
LEGISLATIVE POLICY
WATSONVILLE
CENTER ANNUAL
REPORT
SANTA CRUZ COUNTY
COLLEGE
COMMITMENT
UPDATE
RECENT GRANT
Minutes of Meeting
August 1, 2011
The recent grant applications submitted by the Instruction Office was provided for
Governing Board information.
Cabrillo College Monthly Calendar
The Cabrillo College activities for the month of August were presented for
Governing Board information.
Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board discussed items to be placed on the agenda
for the future Board meetings.
APPLICATIONS
SUBMITTED BY THE
INSTRUCTION OFFICE
CABRILLO COLLEGE
MONTHLY CALENDAR
AGENDA FOR NEXT
BOARD MEETING
Trustee Spencer would like to participate in Interest Based Bargaining Training.
Trustee Garcia thanked Brian for gathering data on redistricting and noted that we
may need a consultant for voting rights act to ensure that provision in Section 5
and 2 are being met to avoid lawsuits. Match from SC County breakdown by
district.
ADJOURN
The open session of the Cabrillo College Governing Board was adjourned at 8:15
p.m.
Respectfully submitted,
Secretary
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ADJOURNMENT