1
Cabrillo College Governing Board
Monday, August 1, 2011
Cabrillo College Watsonville Center
318 Union Street
Watsonville, California 95076
OPEN SESSION (Room 4380)
1. Call to Order and Roll Call
2. Adoption of Agenda
3. Public Comments Regarding Closed Session Items (three minute
time limit per speaker)
Please notify clerk if you desire to speak to the Board.
4. Announcement of Closed Session
5. Adjourn to Closed Session
CLOSED SESSION (Room 4340)
1. Review student complaint(s), investigative report(s),
Administrative Determinations and student's appeal of
Administrative Determinations of complaints pursuant to AR 5040,
and California Education Code sections 72120 and 76243.
2. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: Victoria Lewis
Employee Organization: CCEU
3. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: Victoria Lewis
Employee Organization: CCFT
4. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: Brian King
Employee Organizations: Management and Confidential
Employees
5. Conference with Real Property Negotiators (Government Code
§54956.8)
Property: 104 Whispering Pines , Scotts Valley, California 95066
Agency Negotiator: Brian King
Negotiating Party: Matt Sheldon, JR Parrish
Under Negotiation: Terms of Payment, Conditions
6. Conference with Real Property Negotiators (Government Code
§54956.8)
Property: Health and Wellness Education Center (HW1), 350
building (west half) and parking structure A-B and surrounding
lots, 6500 Soquel Drive, Aptos, California 95003
Agency Negotiator: Brian King
Negotiating Parties and Possible Leaser: James Vegher,
Precision Physical Therapy and Susan McMillan, Dominican
Hospital; Michael Watkins, Santa Cruz County Office of Education
Under Negotiation: Terms of Payment, Conditions
PAGE
TIME
4:30
2
August 1, 2011
CLOSED SESSION (Room 4340) [continued]
7. Conference with District Counsel regarding anticipated litigation
pursuant to Government Code §54956.9(b)(3)(E) (McGuire and
Hester, Nibbi Brothers Construction, ISEC, J.W. McClenahan,
Collins Electrical Company, Brady Company, HGA Architects,
Bogard+Kitchell)
OPEN SESSION (Room 4380)

Call to Order and Roll Call

Report Out of Closed Session
6:00
A. Consent Items
1. Minutes and Consent Agenda (these items are approved when
the agenda is approved unless a Board member wishes to
discuss)
a) Minutes of June 13, 2011
2. Register of Warrants
6:01
7
15
It is recommended that the Governing Board ratify warrant
numbers 007543–008689 for the amount of $4,204,237.95.
3. Ratification: Construction Change Orders
49
It is recommended that the Governing Board ratify the
construction change orders provided.
4. ACCESS Grant Renewal: Baccalaureate Bridge to the
Biomedical Sciences Program
51
It is recommended that the Governing Board accept the $22,687
in ACCESS Grant funds from UCSC/NIH. It is further
recommended that the Board authorize the Vice President,
Administrative Services to execute and make all necessary
arrangements in relation to this agreement on behalf of the
college.
5. Cabrillo Extension Offerings Approval
53
It is recommended that the Governing Board approve the
Extension offerings as proposed for fall 2011, and authorize that
they be repeated as frequently as public interest warrants, in
accordance with Board Policies 7000-7080.
6. Human Resources Management Report
55
It is recommended that the Governing Board ratify and/or approve
the human resources management report.

Introduction of Newly Appointed Faculty and Staff

Oral Communications
Members of the audience may speak to non-agenda items
(three minute time limit per speaker)
B. Special Presentation
Watsonville Center Update
6:05
3
August 1, 2011
C. Oral Reports
1. Board Members’ Reports
6:10
2. Student Trustee’s Report
6:13
3. Superintendent’s Report
6:15
4. Faculty Senate
6:17
Comments on issues of interest to the Faculty Senate.
5. CCEU
6:19
Comments on issues of interest to the Cabrillo Classified
Employees Union.
6. CCFT
6:20
Comments on issues of interest to the Cabrillo College
Federation of Teachers.
D. Action Items
1. Resolution 040-11: Reduction or Discontinuance of Classified
Service
57
It is recommended that the Governing Board adopt resolution
040-11 as presented.
2. Framework for Evaluation of Private Donations for Course
Offerings
61
It is recommended that the Board approve the framework for
private donations to support credit course offerings.
3. Resolution 037-11: Santa Cruz County College Commitment
63
It is recommended that the Governing Board approve resolution
037-11 in support the Santa Cruz County College Commitment as
presented.
4. Resolution 038-11: Child Care Grant Agreements with California
Department of Education for Fiscal Year 2011-12
67
It is recommended that the Governing Board accept the three
grants totaling $467,976 from the California Department of
Education and authorize the Vice President, Administrative
Services to enter into Agreements CSPP-1589, CCTR-1331,
CFCC-1030 with the California Department of Education by
approving resolution 038-11.
5. Board Policy Revisions: Office of Instruction, Second Reading
69
It is recommended that the Governing Board approve the
revisions to the Board policies as presented to Off Campus
Programs, BP 3140: Evening and Weekend Programs, BP 3150,
College Calendar, BP 3500.
6. Budget Reduction Plans
It is recommended that the Governing Board approve the 201112 Phase I, Round II reductions as presented.
73
6:22
4
August 1, 2011
D. Action Items [continued]
7. Approval: Five Year Capital Construction Plan: 2013-17
77
It is recommended that the Governing Board authorize the Vice
President, Administrative Services to submit the 5-Year Capital
Construction Plan for 2013-2017.
8. Private Donation to Fund Chinese Language Credit Classes
79
It is recommended that the Governing Board approve the
framework for private donation to offer one Chinese language
course in the fall semester and one Chinese language course in
the spring semester.
9. Lease Agreement: 350 Building
81
It is recommended that the Governing Board authorize the Vice
President, Administrative Services to enter into a new one year
lease agreement with the Santa Cruz Office of Education for use
Monday through Friday at the Cabrillo College 350 building at
6500 Soquel Drive.
10. Resolution 035-11: In Opposition to Community College
Extension Programs for Credit Courses (Brownley AB 515)
83
It is recommended that the Governing Board adopt resolution
035-11 in opposition to Assembly Bill 515. This resolution was
prepared at the request of Board Chair Stonebloom and Trustee
Garcia.
11. Resolution 039-11: UPCCA Informal Bidding Resolution
85
It is recommended that the Governing Board adopt resolution
039-11 enacting the updated informal bidding procedures under
the UPCCA.
E. Information Items
6:40
1. 2011-12 Budget Update
89
The 2011-12 budget update is provided for Governing Board
information.
2. College Planning Council and Services and Program Reduction
Advisory Committee Update
97
The College Planning Council and Service and Program
Reduction Advisory Committee update is provided for Governing
Board information.
3. Facilities Master Plan Project Status
The Facilities Master Plan project status is provided for
Governing Board information.
99
4. Financial Reports
103
The financial reports are provided for Governing Board
information.
5. 2010-11 Cash Flow Update – 2010-11 4th Quarter
th
The cash flow update for the 2010-11 4 quarter is provided for
Governing Board information.
125
5
August 1, 2011
E. Information Items [continued]
6. Board Policy for Student Success, BP 1021
129
Trustee Garcia requested that the administration draft a board
policy reflecting the Cabrillo College Governing Board’s
commitment to student success.
7. Board Policy Revisions: Office of the President, First Reading
131
Board Policies are presented as a first reading for Governing
Board review and will return for action at the next Governing
Board meeting.
8. Cabrillo Legislative Policy
141
The Cabrillo legislative policy is provided for Governing Board
information.
9. Watsonville Center Annual Report
143
The Watsonville Center annual report is provided for Governing
Board information.
10. Santa Cruz County College Commitment Update
145
An update on the Santa Cruz County College Commitment is
provided for Governing Board information.
11. Recent Grant Applications Submitted by the Instruction Office
147
The recent grant applications submitted by the Instruction Office
is provided for Governing Board information.
12. Cabrillo College Monthly Calendar
149
The Cabrillo College activities calendar for the month of August is
provided for Governing Board information.
13. Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board may discuss items to be
placed on the agenda for the future Board meetings.
CLOSED SESSION
ADJOURN
7:00
For ADA related meeting accommodations, contact Dominique Hansen, Executive Assistant to the
President, at (831) 479-6306 at least 24 hours in advance of the meeting.
6
7
Minutes of Meeting
CABRILLO COLLEGE GOVERNING BOARD
June 13, 2011
REGULAR MEETING
The regular monthly meeting of the Cabrillo College Governing Board was held at
the Scotts Valley Center, 104 Whispering Pines Drive, Scotts Valley, California on
Monday, June 13, 2011. Chair Katy Stonebloom opened the meeting in Open
Session at 4:30 pm. Roll was taken; present were Chair Stonebloom, Trustees
Rebecca Garcia, Gary Reece, Rachael Spencer, Al Smith, Susan True, and Donna
Ziel. Chair Stonebloom asked for Public Comments on Closed Session items. There
were no public comments.
Closed Session items were announced and the meeting was adjourned to Closed
Session at 4:35 p.m. Closed Session was adjourned at 6:00 pm.
ROLL CALL
Chair Katy Stonebloom called the Open Session to order at 6:30 p.m. Other Trustees
present were Rebecca Garcia, Gary Reece, Al Smith, Rachael Spencer, Susan True
and Donna Ziel. Also present were members of the community, college faculty,
staff and students.
REPORT OUT OF CLOSED SESSION
Chair Stonebloom stated that there was nothing to report out of Closed Session.
PROCEDURAL ITEMS
It was moved and seconded (Spencer/Reece) to approve the consent agenda items,
including the minutes from the May 2, 2011.
CALL TO ORDER
ROLL CALL
REPORT OUT OF
CLOSED SESSION
APPROVAL OF
CONSENT AGENDA
AND MINUTES
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Watkins
AYES: Garcia, Reece, Smith, Spencer, Stonebloom, True and Ziel
NOES: None
ABSENT: None
ABSTAIN: None
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF
Vice President Kilmer introduced new Articulation and Honors Program Director
Carolyn Jackson and the new dean of Visual, Applied and Performing Arts, John
Graulty.
ORAL COMMUNICATIONS
Maria Vaz addressed the Board and invited the Board to a film that she produced
voice support for Mandarin classes.
Elaine Rohlfes addressed the Board about the landscape in parking lot L.
ORAL REPORTS
Board Trustees’ Reports
Trustee Garcia reported that on May 14 the Latina Celebration and said 39 students
participated. Trustee Garcia attended the American Dream and the classified staff
picnic. Trustee Garcia also reported on philosophy and literature classes that she
took during the spring semester. Trustee Garcia said they were challenging and the
standards were high. Trustee Garcia noted that Cabrillo is an institution of higher
1 of 8
INTRODUCTION OF
NEWLY APPOINTED
FACULTY AND STAFF
ORAL
COMMUNICATIONS
ORAL REPORTS
BOARD TRUSTEE
REPORTS
8
Minutes of Meeting
June 13, 2011
education and the better prepared students are before they get to Cabrillo the more
successful they will be.
Trustee Ziel reported that she attended her first Cabrillo graduation ceremony and
she was very impressed. She thought it was a wonderful ceremony and it made her
proud to be a part of the college.
Chair Stonebloom thanked Vice President Bailey-Fougnier, Student Services Dean
Escoto, the faculty Senate, and CCFT for organizing the graduation ceremony. Chair
Stoneboom said it was a wonderful celebration and she was pleased to see so many
faculty at the ceremony.
Student Trustee’s Report
Student Trustee Watkins reported the new student senators are training to be student
advocates.
Superintendent’s Report
President King reported on the Cisco Leadership Change Academy which a number
of Cabrillo faculty and staff attended. Consistent from the breakout groups is that
the college needs to think and focus on the long term, and keep track of the
destination.
The Santa Cruz County College Commitment is moving forward. The overarching
goal is to have students come in to the college more prepared and have more students
complete.
CCEU
CCEU President Stainback thanked Trustees Garcia and Ziel for attending the
Classified Staff Picnic and noted that classified staff morale is low.
CCEU
President Stainback extended an invitation to Chair Stonebloom to attend CCEU’s
July 26 meeting to hear about classified staff concerns. A particular concern is the
August 1 deadline for making cuts. CCEU President Stainback said SPRAC has
been hard pushed to deal with the Round I and Round II cuts and it has created
hardship in their work places. She added the biggest factor is that the state budget is
still unknown and CCEU does not want to cut support staff when the state’s budget
has not been finalized. CCEU President Stainback then passed out a handout with
her accounting of the budget cuts to date. CCEU President Stainback commented
that Service and Program Reduction Advisory Committee (SPRAC) has reviewed 24
positions that are up for elimination and concluded 8 are problematic and
unadvisable. CCEU President Stainback closed by saying in CCEU’s estimation it is
not feasible to demote or reclassify people while layoffs are happening. In the past
Cabrillo has been beloved in the community, and shall remain so.
Trustee True asked for more information on the positions President Stainback said
SPRAC declared problematic.
CCFT
CCFT President Harvell thanked the Board in advance for passing the State
Disability Insurance resolution which affects adjuncts. CCFT President Harvell also
reported that negotiations are ongoing.
Faculty Senate
Faculty Senate President Hodges said graduation was wonderful and thanked CCFT
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STUDENT
TRUSTEE’S
REPORT
SUPERINTENDENT’S
REPORT
CCEU
CCFT
CCFT
9
Minutes of Meeting
June 13, 2011
President Harvell for encouraging faculty to attend. The Faculty Senate just
completed their election and Michael Mangin is the president elect. The new Senate
president will take office January 1 and the outgoing president will continue on the
senate another year as vice president/past president.
Faculty Senate President Hodges also reported that an ad hoc task force will meet
this summer to develop a numeric matrix for eliminating programs.
Faculty Senate President Hodges closed by saying if CPC asks the Board to push
back the August 1 budget cut deadline that the Board please consider the request.
ACTION ITEMS
Mission and Vision Statements
It was recommended that the Governing Board approve the revised Cabrillo College
mission and vision statement statements.
ACTION ITEMS
MISSION AND VISION
STATEMENTS
Trustee Garcia thanked the committee who worked on the mission statement because
they really simplified it. Trustee Garcia appreciates the mention of diversity in the
statements.
It was moved and seconded (Spencer/True) to approve the mission and vision
statements as presented.
The motion carried.
2011-12 Budget Planning Parameters and Reduction Plan
It was recommended that the Governing Board approve the 2010-11 and 2011-12
Budget Planning Parameters as presented.
Vice President Lewis presented the planning parameters. Trustee Garcia asked
about the loss of the (Academy of College Excellence) ACE grant. Vice President
Kilmer responded that while the grant is ending the college program is continuing.
Trustee Garcia asked about layoffs and the bumping process. Vice President
Lewis said she will provide Trustee Garcia more information.
Trustee True asked if the reserves have been updated. Vice President Lewis said
the Business Office is working on updated numbers, and will continue to revise the
budget until the final budget goes to the Board in September. Trustee True
expressed confusion about the SPRAC process based on the information CCEU
President Stainback provided. Trustee True asked about the information in the
SPRAC reports and how the decision on the timing will be made. President King
said this is the first time the college has gone through this process, the volume of
work can be overwhelming and with filled positions the level of complexity
increases. President King also said that CPC regularly reviews the timeline and
processes to determine where improvements can be made. President King added
that SPRAC is an advisory committee to CPC, so SPRAC reports are provided to
CPC and managers for review. CPC then makes recommendations to the president
based on SPRAC’s reviews. Trustee True asked what happens if CPC does not
3 of 8
2011-12 BUDGET
PLANNING
PARAMTERS AND
REDUCTION PLAN
10
Minutes of Meeting
June 13, 2011
agree and President King said while CPC accepts SPRAC’s reports CPC does not
approve the reports.
Faculty Senate President Hodges added that CPC has
ongoing discussion about SPRAC’s reports even after CPC has accepted the
reports. CCFT President Harvell said ask a union president he cannot vote for
workforce reductions if there is a CPC vote.
Chair Stonebloom said she has heard that looking comprehensively across
divisions has been a positive outcome of SPRAC. SPRAC member Ben Ten Cate
commented that SPRAC’s main goals are to figure out impacts on workload and
students. SPRAC also makes sure affected units meet and receive feedback. Chair
Stonebloom said it is important the college is working on the reductions in a
comprehensive and a participatory sort of way. Trustee True asked if SPRAC
provides reports and SPRAC member Ten Cate said yes.
Trustee Reece asked Vice President Lewis to provide an update on the budget
numbers because the CCEU numbers are different.
It was moved and seconded (Reece/Garcia) to approve the 2010-11 and 2011-12
budget planning parameters.
The motion carried.
Resolution 034-11: Amend and Restate Measure D Citizens’ Oversight Committee
Bylaws
It was recommended that the Governing Board adopt Resolutions 034-11
amending and restating the Measure D Citizens’ Oversight Committee Bylaws.
RESOLUTION 034-11:
AMEND AND RESTATE
It was moved and seconded (Spencer/Reece) to approve resolution 034-11.
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Watkins
AYES: Garcia, Reece, Smith, Spencer, Stonebloom, True and Ziel
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried.
2011-12 Preliminary Budget
It was recommended that the Governing Board approve the 2011-12 preliminary
budget.
It was moved and seconded (Reece/Spencer) to approve the 2011-12 preliminary
budget.
Trustee Reece thanked the Business Office for all their work on the preliminary
budget.
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2011-12 PRELIMINARY
BUDGET
11
Minutes of Meeting
June 13, 2011
Trustee Garcia projected travel budget versus the actuals and said the projected
budget seems a lot higher. Vice President Lewis said there are some funds
allocated based on contractual obligations and there has been a spending freeze.
The motion carried.
Resolution 033-11: Reduction or Discontinuance of Classified Service
It was recommended that the Governing Board adopt Resolution 033-11 as presented.
It was moved and seconded (Garcia/Spencer) to approve resolution 033-11.
RESOLUTION 033-11:
REDUCTION OR
DISCONTINUANCE OF
CLASSIFIED SERVICE
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Watkins
AYES: Garcia, Reece, Smith, Spencer, Stonebloom, True, Ziel
NOES:
ABSENT:
ABSTAIN:
The motion carried.
Resolution 035-11: Part-Time Faculty SDI Application
It was recommended that the Governing Board adopt Resolution 035-11 to approve
the filing of the part-time faculty State Disability Insurance application for elective
coverage.
RESOLUTION 035-11:
PART-TIME FACULTY
SDI APPLICATION
It was moved and seconded (Reece/Spencer) to adopt Resolution 035-11.
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Watkins
AYES: Garcia, Reece, Smith, Spencer, Stonebloom, True and Ziel
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried.
Parking Citation Increase
It was recommended that the Board approve the proposed increases to be in effect
July 1, 2011.
It was moved and seconded (Reece/Garcia) to approve the proposed increases to be
in effect July 1, 2011.
Trustee Spencer spoke out against charging students for parking when faculty and
staff do not have to pay and said the college needs to consider changes to it parking
policy. President King noted that any changes to parking would have to be
negotiated and citations apply to everyone. Vice President Lewis said the college
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PARKING CITATION
INCREASE
12
Minutes of Meeting
June 13, 2011
reimburses the county for the fees they charge, and if the college does not keep pace
with the county’s citation fee increase the college will have to subsidize the program.
CCEU President Hodges said the free parking for faculty was a hard fought
compromise in lieu of a pay increase.
Trustee Spencer reiterated that she is opposed to student paying for parking because
it is unequal. Chair Stonebloom clarified that the citations are equal.
The motion carried.
Blackboard 9.1 Contract and Hosting
It was recommended that the Governing Board approve the contract with Blackboard
in the amount of $67,890. It was further recommended that the Board authorize the
Vice President of Administrative Services to execute and make all necessary
arrangements in relation to this agreement on behalf of the college.
BLACKBOARD 9.1
CONTRACT AND
HOSTING
It was moved and seconded (Reece/Spencer) to approve the Blackboard 9.1 Contract
and Hosting.
The motion carried.
Curriculum Committee Actions
It was recommended that the proposed curriculum changes be approved for a Fall
2011 effective date.
CURRICULUM
COMMITTEE ACTIONS
It was moved and seconded (Spencer/True) to approve the curriculum committee
actions.
Trustee Garcia asked if the college offers a class that teaches Spanish medical terms.
Dean Welch said the college has never had a medical terminology Spanish class, but
did offer a Spanish class for medical assistants. It turned about to be similar to basic
Spanish, so the division is eliminating it and having students take basic Spanish.
The motion carried.
2011-14 Cabrillo College Master Plan Update and Renew
It was recommended that the Governing Board approve the 2011-2014 Cabrillo
College Master Update and Renewal.
2011-14 CABRILLO
COLLEGE MASTER
PLAN UPDATE AND
RENEW
It was moved and seconded (Garcia/Ziel) to approve the curriculum committee
actions.
Trustee True asked how long it will take to see the effect of the learning
communities. Dean of Planning and Research Craig Hayward said it is a six year
cohort.
The motion carried.
Lease Agreements: Watsonville Center
It was recommended that the Governing Board authorize the Vice President,
Administrative Services to enter into a new one year lease agreement with Ceiba
6 of 8
LEASE AGREEMENTS:
WATSONVILLE
CENTER
13
Minutes of Meeting
June 13, 2011
Charter School and the Santa Cruz County Office of Education for shared use
Monday through Friday at the Cabrillo College Watsonville Center at 318 Union
Street.
It was moved and seconded (True/Spencer) to approve the lease agreements.
The motion carried.
Tennis and Golf
It was recommended that the Governing Board re-instate the Cabrillo College
tennis teams effective 2011-12. It is further recommended that the Board
discontinue the golf team effective 2011-2012.
TENNIS AND GOLF
It was moved and seconded (Ziel/Reece) to approve the re-instatement the Cabrillo
College tennis team.
The motion carried.
INFORMATION ITEMS
2011-2012 Budget Update
The 2011-12 budget update was provided for Governing Board information.
Facilities Master Plan Project Status
The Facilities Master Plan project status is provided for Governing Board
information.
Quarterly Investment Report (March 11)
The Quarterly Investment report was provided for Governing Board information.
Financial Reports
The financial reports were provided for Governing Board information.
Spring 2011 ASCC Student Senate Election Results
The Spring 2011 ASCC Student Senate election results were provided for
Governing Board information.
Student Trustee Watkins commended the elections committee and said student
participation was really high.
Board Policy Revisions: Office of Instruction, First Reading
The Board Policies were presented as a first reading for Governing Board review
and will return for action at the next Governing Board meeting.
Priorities Resulting from Program Planning Processes
The priorities resulting from program planning processes were provided for
Governing Board information.
College Advocacy Efforts and Coordination
The college advocacy efforts and coordination were provided for Governing Board
information.
The Governing Board discussed the college’s advocacy efforts and coordination
efforts. Chair Stonebloom appointed a Trustees Garcia and Ziel to a subcommittee
to determine a systematic way to determine if advocacy efforts are consistent with
Board positions.
7 of 8
2011-2012 BUDGET
UPDATE
FACILITIES MASTER
PLAN PROJECT
STATUS
QUARTERLY
INVESTMENT REPORT
(MARCH 11)
FINANCIAL REPORTS
SPRING 2011 ASCC
STUDENT SENATE
ELECTION RESULTS
BOARD POLICY
REVISIONS: OFFICE OF
INSTRUCTION, FIRST
READING
PRIORITIES
RESULTING FROM
PROGRAM PLANNING
PROCESSES
COLLEGE ADVOCACY
EFFORTS AND
COORDINATION
14
Minutes of Meeting
June 13, 2011
Chair Stonebloom asked President King to bring a resolution against the AB 515
to the August Board meeting for action.
Title V Stem Grant Application
The Title V Stem Grant application was provided for Governing Board
information.
Accreditation Annual Report as Submitted to ACCJC
The Accreditation Annual Report was provided for Governing Board information.
Chinese Language Classes
The Governing Board had a lengthy discussion on Chinese Language classes. Vice
President Kilmer reported that Cabrillo students may take Chinese Language
classes at UCSC, and pay the Cabrillo rate. Community member Victor Kimura
interjected Cabrillo student receive the lowest priority and could be bumped out of
a class. Also, Cabrillo students have to pay other UCSC fees in addition to the $90
registration fee. Mr. Kimura also said community members have raised funds to
offer the course for credit at Cabrillo. Trustee True stated that if private donations
have been raised then the college should offer the course. Trustee Reece said it is
his understanding that there was a commitment to raise the funds, but he was not
aware that the funds are there and available. Vice President Kilmer said there are
program continuity issues that need to be addressed before the program is
reinstated.
President King will follow up with community members to discuss what their
commitment entails.
Cabrillo College Monthly Calendar
The Cabrillo College activities for the month of June were presented for
Governing Board information.
Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board discussed items to be placed on the agenda
for the future Board meetings.
Trustee Garcia asked for an update on redistricting efforts and for a Board policy
on student success. Chair Stonebloom said she would discuss the issue with
President King and Trustee Garcia. Trustee Ziel asked about the travel budget
policy.
ADJOURN
The open session of the Cabrillo College Governing Board was adjourned at 8:51
p.m.
Respectfully submitted,
Secretary
8 of 8
TITLE V STEM GRANT
APPLICATION
ACCREDITATION
ANNUAL REPORT AS
SUBMITTED TO ACCJC
CHINESE LANGUAGE
CLASSES
CABRILLO COLLEGE
MONTHLY CALENDAR
AGENDA FOR NEXT
BOARD MEETING
ADJOURNMENT
15
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
August 1, 2011
Register of Warrants
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 33
A.2
BACKGROUND:
The following warrants are submitted for Governing Board ratification:
REGISTER NO.
95
96
97
98
99
100
101
102
103
104
DATE
WARRANT NO.
05-25-11
05-26-11
06-01-11
06-02-11
06-09-11
06-16-11
06-30-11
06-23-11
06-29-11
06-30-11
07543-07579
07580-07765
07766-07771
07772-07929
07930-08117
08118-08317
08318-08345
08346-08499
08500-08500
08501-08689
TOTAL AMOUNT
238,172.27
1,168,173.35
2,606.15
206,637.24
1,178,670.30
400,617.11
64,568.21
364,944.10
2,768.96
577,080.26
$4,204,237.95
* NOTE: Student refund and financial-aid registers totaling $510,878.39 are available in the Business Office
for review.
RECOMMENDATION:
It is recommended that the Governing Board ratify warrant numbers 007543–008689 for the amount of
$4,204,237.95.
Administrator Initiating Item:
Roy Pirchio
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition
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34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 1, 2011
SUBJECT:
Ratification: Construction Change Orders
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 2
ACTION
BACKGROUND:
In accordance with Board Policy 4155, the attached change orders over $25,000 and less than 10% of the
original contract value are submitted for Governing Board ratification.
Continued on page 2
FISCAL IMPACT:
$26,028 from the project contingency fund for each project.
RECOMMENDATION: It is recommended that the Governing Board ratify the construction change
orders provided as an attachment.
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
50
Ratification: Construction Change Orders: cont.
Project
Green
Tech Center
Change order #
Contractor
Dilbeck
Amount
Description
PCO 016
786
PCO 030
589
PCO 029
PCO 023
8,582
659
10,615 Total Change Order
Green Technology Center
Project
Allied
Health Sidewalk
Reconfiguration
Change order #
PCO 001
PCO 007
Replace sewer line to existing building damaged during site work, not
shown on the plans.
Adding a roof vent where tile ends. This was not in the drawings and is
required.
The interior paint was changed to meet new indoor air quality
regulations which reduce the amount of off gassing allowed.
Welding detail was missing requiring the metal deck to be welded.
Contractor
CenCon
Amount
Description
The retaining wall specified in the plans would not be compliant with
unforeseen conditions around the footing for the existing stairs. We
need to have a larger retaining wall with a deeper and wider footing
14,041
with more steel reinforcement.
The ramp was orginally specified to be 3' wide. We increased the width
1,372
to 4' wide to allow for a beeter flow of foot traffic.
Allied Health
15,413 Total Change Order
TOTAL
26,028
Note: These change orders are reflected in the Facilities Master Plan (FMP) Status Report.
51
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 1, 2011
SUBJECT:
ACCESS Grant Renewal: Baccalaureate Bridge to the
Biomedical Sciences Program
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
A.4
Background:
Cabrillo College has been awarded an ACCESS grant of $22,687 for 2011-12, funded by National Institute of
Health (NIH) and managed by UCSC. Cabrillo has participated in this grant for the past 17 years. The primary
goal of this grant is to develop and strengthen the academic pipeline in biology and chemistry with a special
focus on increasing the number of underrepresented students who enter the field of biomedical research.
Underrepresented students in biology and chemistry are trained as “super tutors” and run special study sessions
that are open to all. Both tutors and students become better prepared to make the transition to the university in
the biomedical sciences. The program includes a summer research institute, mentoring activities, and guest
speakers. The grant runs from August 1, 2011 through July 31, 2012.
FISCAL IMPACT:
An increase in the amount of $22,687 in revenue and expenditures.
RECOMMENDATION:
It is recommended that the Governing Board accept the $22,687 in ACCESS Grant funds from UCSC/NIH.
It is further recommended that the Board authorize the Vice President of Administrative Services to execute
and make all necessary arrangements in relation to this agreement on behalf of the college.
Administrator Initiating Item:
Wanda L. Garner, NAS Division Dean
Renée M. Kilmer, VP Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes x No
 Yes  No
Final Disposition
52
53
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
August 1, 2011
Cabrillo Extension Offerings Approval
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
ACTION
Page 1 of 1
A.5
BACKGROUND:
The following new Cabrillo Extension fee-supported offerings are proposed for the fall 2011
program. Classes have been reviewed and endorsed by members of the appropriate Cabrillo
Division.
Accounting for Non-Profits
Rattlesnakes: Unique American Reptiles
Ballroom Dancing
Hiking: The Path Less Traveled
Supervisor Training Series
Effective Presentations with PowerPoint
MS Word for Writers
Become an Excel Power User
Nutrition for Caregivers
Educational Travel Programs:
1. Italian Countryside
2. Spain's Costa del Sol & the Portuguese Riviera
3. The Best of Eastern Canada
FISCAL IMPACT:
Extension classes are fee-supported.
RECOMMENDATION:
It is recommended that the Governing Board approve the Extension offerings as proposed for fall
2011, and authorize that they be repeated as frequently as public interest warrants, in accordance
with Board Policies 7000-7080.
Administrator Initiating Item:
Rock Pfotenhauer, Dean, CEED
Renée M. Kilmer, VP Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
54
55
AGENDA ITEM BACKGROUND
TO:
GOVERNING BOARD
FROM:
PRESIDENT
DATE
August 1, 2011
SUBJECT:
Human Resources Management Report
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
ACTION
ENCLOSURE(S)
Page 1 of 2
A.6
BACKGROUND:
Requesting ratification and/or approval of the following employment transactions:
FISCAL IMPACT: Within budgeted FTE’s.
RECOMMENDATION:
It is recommended that the Governing Board ratify and/or approve the transactions as described on
the attached page.
Administrator Initiating Item:
Loree McCawley/Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
56
Name
Department/Division
Position
Effective Date
Action
CHARD, Jennifer
Extension/CEED
*Program Specialist I
08/01/11
Appointment
DUKELOW, Stephen
FPPO/Administrative
Services
Asst. Dir. Facilities Planning &
Plant Ops.
08/06/11
Resignation
(DOH: 10/01/10)
GUERRERO, Frances
Instruction
Confidential Assistant (50%)
07/27/11
Promotion
MOODY, Nancy
CEED/Teacher’s Pipeline
*Program Specialist II
09/01/11
Resignation
(DOH: 01/02/08)
OSMER, Laureen
Business Office/Admin.
Services
*Accounting Specialist
08/01/11
Promotion
RIGG, Barbara
CESS/Student Services
*Administrative Assistant
07/05/11
Appointment
ROMERO, Georg
Library/Instruction
Interim Director of
Library/Learning Resources
07/01/11-06/30/12
Temporary Appointment
SHINGAI, Barbara
Human Resources/Admin.
Services
Assistant Director of Human
Resources
07/01/11-06/30/12
Pre-Retirement
SWEETMAN, Francis
Extension/CEED
*Program Specialist I
07/01/11
Appointment
TZIMBAL, Tootie
Financial Aid/Student
Services
Interim Assistant Director of
Financial Aid
07/01/11-06/30/12
Temporary Appointment
*Categorically-funded
Note: Appointments are subject to successful completion of all employment regulatory compliance requirements
August 2011
Page 2 of 2
57
AGENDA ITEM BACKGROUND
TO:
GOVERNING BOARD
DATE
FROM: PRESIDENT
August 1, 2011
SUBJECT:
Resolution 040-11: Reduction or Discontinuance of Classified Service
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
ACTION
Page 1 of 3
BACKGROUND:
The following resolution serves to reduce and discontinue classified positions, and authorizes the College
administration to initiate the layoff process. The procedure used for layoff follows the requirements of the
Education Code and applicable provisions of the Collective Bargaining Agreement between Cabrillo
College and C.C.E.U.
In summary, the resolution calls for the reduction and elimination of 3.85 full time equivalencies (FTEs),
which are comprised of 13 positions – including one vacant position and one classified management
position.
FISCAL IMPACT:
To be determined based on the outcome of the 2011-2012 budget.
RECOMMENDATION:
It is recommended that the Governing Board adopt Resolution 040-11 as presented.
58
CABRILLO COMMUNITY COLLEGE DISTRICT
GOVERNING BOARD
RESOLUTION NO. 040-11
IN THE MATTER OF THE REDUCTION/ELIMINATION OF CLASSIFIED SERVICES
WHEREAS, due to lack of work and/or lack of funds in the Cabrillo Community College District, the
Governing Board, under the authority of Education Code sections 88014, 88015, 88017, 88117, and 88127,
hereby finds it necessary and in the best interest of the District to eliminate positions (the full-time equivalents
(FTEs)) of the classified service as specified below:
Bookstore
1. Reduce Bookstore Assistant, Bookstore – totaling .42 FTE
2. Reduce Bookstore Manager, Bookstore – .20 FTE
3. Reduce Bookstore Operations Assistant, Bookstore - .20 FTE
4. Eliminate Bookstore Purchasing Specialist, Bookstore – 1.0 FTE
5. Reduce Merchandise Buyer, Bookstore - .20 FTE
6. Reduce Storekeeper, Bookstore - .20 FTE
7. Reduce Text Buyer, Bookstore - .20 FTE
Business Services
8. Senior Accounting Specialist - .10 FTE
Purchasing
9. Reduce Lead Reprographics Technician, Duplications – .33 FTE
10. Eliminate Mail Services Assistant – .50 FTE
President’s Office
11. Eliminate Confidential Assistant – .50 FTE
NOW, THEREFORE, BE IT RESOLVED that as of August 1, 2011, the foregoing vacant classified
position shall be discontinued to the extent set forth above. Incumbents in specially funded program positions
shall be given not less than 45 days notice prior to the effective date of layoff.
BE IT FURTHER RESOLVED that the Superintendent/President or his designee is authorized and
directed to give notices of layoff to all affected employees as set forth above as required by law.
PASSED AND ADOPTED THIS 1st day of August, 2011.
59
AYES:
NAYS:
ABSTAIN:
ABSENT:
_______________________________
Chairperson of the Board
ATTEST: _______________________________
Secretary to the Board
60
61
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 1, 2011
SUBJECT:
Framework for Evaluation of Private
Donations for Course Offerings
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
Page 1 of 1
ITEM NUMBER
D.2
BACKGROUND:
As a consequence of the greatly reduced support of Cabrillo from the state during the past three years, the college has
been forced to reduce hundreds of course sections. Tragically, the course reductions have impacted every area of the
college.
In response to certain course reductions, individuals and groups who have an interest in privately funding the
continuation of specific courses have contacted the college. For example, a group of community members has pledged
funds pursuant to a gift letter from the Cabrillo Foundation to allow Cabrillo to offer one Chinese credit course.
In developing to evaluate proposed donations to fund suspended courses, the administration recommends the Board
approve the following framework:






A course for which private funding is accepted must be a course already a part of the curriculum approved by
the Cabrillo Faculty Senate.
A course for which private funding is accepted must meet the same enrollment criteria as other Cabrillo
courses.
The process for selecting the faculty member to teach a course for which private funding is accepted must be
the same process as for other Cabrillo courses.
To offer a course with private funding, the amount of the donation must be sufficient to cover all direct costs
of providing the class and also sufficient to cover a reasonable administrative expense.
The funding must be secured within a timetable that does not expose the college to expenses in the event the
course is cancelled for low enrollment.
The donor must complete a gift letter through the Cabrillo Foundation before the college will consider
acceptance of the donation to offer a course that has been suspended or canceled.
It is possible that additional donors will be interested in private funding to offer classes that have been suspended or
canceled due to budget cuts. The recommended framework will allow the college to consistently evaluate any such
funding proposals.
FISCAL IMPACT:
Fiscal impact: Neutral, any donations accepted within this framework will cover direct costs and a reasonable
administrative allowance to offer courses.
RECOMMENDATION:
It is recommended that the Board approve the framework for private donations to support credit course
offerings.
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
62
63
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 1, 2011
SUBJECT:
Resolution 037-11: Santa Cruz County College Commitment
REASON FOR BOARD CONSIDERATION
Action
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 3
D.3
BACKGROUND:
Organizations participating in the Santa Cruz County College Commitment (S4C) are committed to
providing the opportunity of a college education and a network of support in order to promote the success of
every student in Santa Cruz County.
At meetings over Spring and Summer 2011, Santa Cruz County educational leaders discussed the potential to
adapt a successful Long Beach program to our local area. In what was named the "Long Beach Promise", a
14-year-old partnership among the Long Beach Unified School District, Long Beach City College, and
California State University, Long Beach was created to make higher education an attainable goal for every
student.
The Long Beach Promise results have been positive, so we agreed to move forward with a similar program in
Santa Cruz County. In order to meet this challenge, the Santa Cruz County Education Partnership initiated
the Santa Cruz County College Commitment (S4C).
Ten Year Goals
1. Improve the college readiness of Santa Cruz County high school graduates.
2. Increase success rates for Cabrillo College students earning degrees and certificates.
3. Prepare more qualified Cabrillo College students for transfer to CSUMB, SJSU, or UCSC.
4. Increase the percentage of CSUMB, SJSU, and UCSC students that graduate with a bachelor's or
advanced degree.
(Continued on next page)
FISCAL IMPACT:
None.
RECOMMENDATION:
It is recommended that the Governing Board approve Resolution 037-11 in support the Santa Cruz County
College Commitment as presented.
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
64
Our Commitments
The educational organizations participating in this program have committed to:
 provide information, services and resources to help Santa Cruz County students and their families
prepare for college.
 deliver a K-12 academic program with rigor and support for admission to post-secondary education.
 help students successfully transition to and succeed in college, on the career pathway they choose.
 reduce or eliminate financial barriers so that every student can afford a quality, post-secondary
education.
 work together to deliver these commitments for the young people, families, and employers of Santa
Cruz County.
Student Commitments
Students who participate in the program will pledge to:
 learn about college and careers, beginning in the fourth grade.
 prepare for college and careers by behaving like a scholar and making the most of the help provided.
 take challenging high school courses, including the College Entrance/A-G Requirements, career
technical education, internships, and service learning.
 apply for financial aid during their senior year of high school, through the Free Application for Federal
Student Aid (FAFSA) and the California Student Aid Commission.
 explore and pursue many different college and career opportunities, including those in Santa Cruz
County.
Resolution 037-11: Santa Cruz County College Commitment
We, Cabrillo College, are committed to providing the opportunity of a college education and a network of
support in order to promote the success of every student in Santa Cruz County. To accomplish this, the
Santa Cruz County Education Partnership commits to the following goals over the next ten years:
1.
2.
3.
4.
Improve the college readiness of Santa Cruz County high school graduates.
Increase success rates for Cabrillo College students earning degrees and certificates.
Prepare more qualified Cabrillo College students for transfer to CSUMB, SJSU, or UCSC.
Increase the percentage of CSUMB, SJSU, and UCSC students that graduate with a bachelor's or
advanced degree.
Whereas, we commit to provide information, services, and resources to help Santa Cruz County students and
their families prepare for college;
Whereas, we commit to deliver a K-12 academic program with rigor and support for admission to postsecondary education;
Whereas, we commit to help students successfully transition to and succeed in college, on the career pathway
they choose;
Whereas, we commit to reduce or eliminate financial barriers so that every student can afford a quality, postsecondary education; and
Whereas, we agree to work together to deliver these commitments for the young people and families of the
Santa Cruz County area.
65
Therefore, let it be resolved that Cabrillo College will work together with the Santa Cruz County Education
Partnership on all activities that comprise the Santa Cruz County College Commitment. We will work
together to support and encourage success for all students from preschool to graduate school. We will work
together to provide, assess, improve, and expand high quality, world-class educational opportunities in Santa
Cruz County.
Presented on this 1st day of August, 2011
_________________
Brian King
Board Secretary
___________________
Katie Stonebloom
Board President
66
67
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 1, 2011
SUBJECT:
Resolution #038-11: Child Care Grant Agreements with California
Department of Education for Fiscal Year 2011-2012
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 2
D.4
BACKGROUND:
Cabrillo College has received three grants totaling $467,976 from the California Department of
Education to subsidize childcare development services for low income Cabrillo students at Cabrillo’s
Children’s Center and at family day care homes.
The California Department of Education requires a resolution from the board authorizing designated
personnel to sign contract documents.
FISCAL IMPACT:
An increase in the amount of $467,976 in expenditures and revenues.
RECOMMENDATION:
It is recommended that the Governing Board accept the three grants totaling $467,976 from the
California Department of Education and authorize the Vice President of Administrative Services to enter
into Agreements CSPP-1589, CCTR-1331, CFCC-1030 with the California Department of Education by
approving Resolution 038-11.
Administrator Initiating Item:
Isabel O'Connor, Dean, HASS
Renée M. Kilmer, VP Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition
68
CHILDREN’S CENTER GRANT
RESOLUTION
#038-11
This resolution must be adopted in order to certify the approval of the Governing Board to enter into this
transaction with the California Department of Education for the purpose of providing child care and
development services and to authorize the designated personnel to sign contract documents for
Fiscal Year 2011-12.
RESOLUTION
Cabrillo College
BE IT RESOLVED that the Governing Board of _______________________
authorizes entering into
local agreement number/s CSPP-1589, CCTR-1331, and CFCC-1030 and that the person/s who is/are
listed below, is/are authorized to sign the transaction for the Governing Board.
NAME
TITLE
SIGNATURE
Brian King
____________________
President
__________________________
__________________________
Victoria Lewis
____________________
Vice President, Admin. Serv.
__________________________
__________________________
Graciano Mendoza
____________________
Director, Business Services
__________________________
__________________________
1st
August
PASSED AND ADOPTED THIS __________
day of ____________________
2011, by the
Cabrillo College
Santa Cruz
Governing Board of _____________________of
____________________
County, California.
Katy Stonebloom
Cabrillo College
I, _____________________
Chair of the Governing Board of _____________________________
of
Santa Cruz
___________________
County, California, certify that the foregoing is a full, true and correct copy of a
regular
resolution adopted by the said Board at a _________________ meeting thereof held at a regular public
place of meeting and the resolution is on file in the office of said Board.
(Chair’s signature)
(Date)
69
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 1, 2011
SUBJECT:
Board Policy Revisions: Office of Instruction, Second Reading
REASON FOR BOARD CONSIDERATION
Action
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 4
D.5
BACKGROUND:
The District is in the process of revising Board Policies utilizing the California Community College
League’s model policies as applicable. These Board Policies have been reviewed by the appropriate
committees on campus including Instruction Council, Student Services Council, Faculty Senate, and
Administrative Council.
Attached are revisions to some of the Board Policies in the Instruction component as listed below:
Board Policy
BP 3140 Off Campus Programs
BP 3150 Evening and Weekend Programs
BP 3500 College Calendar
Action
Update to reflect League language
Update to reflect League language
Update to reflect CCFT and District agreements
Board policies are presented as a second reading for Governing Board review for approval.
Fiscal Impact:
None
Recommendation:
It is recommended that the Governing Board approve the revised Board Policies 3140, 3150, and 3500.
Administrator Initiating Item:
Renée M. Kilmer, VP Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
70
OFF-CAMPUS PROGRAMS
BP 3140
Cabrillo College recognizes its responsibility to provide educational offerings in locations that will serve the
diverse needs of residents of the community. In addition to courses offered at the Watsonville Center
and the Scotts Valley Center, off-campus courses may be offered to reach students in district areas distant
from the college and its Centers, to reach underrepresented populations, or to overcome on-campus facility
limitations at the Aptos campus and the two Centers.
Off-campus courses are defined as those courses held at locations other than the main Aptos campus or the
Education Centers in Watsonville and Scotts Valley. Courses taught at these off-campus locations are
equivalent to courses taught at the main campus in every respect, that is, in requisites, course content,
number of total hours the course meets, and student responsibilities. This policy shall be consistent with the
curriculum development policy approved by the Governing Board.
Legal Reference: Education Code Sections 81524, 81529, 81530, 81531 and 81810.
See AR 3140
Adopted: April 4, 1988
Revised: August 1, 2011
Page 2 of 4
Cabrillo Community College District, 6500 Soquel Drive, Aptos, CA 95003
http://www.cabrillo.edu
71
EVENING AND WEEKEND PROGRAMS
BP 3150
Cabrillo College recognizes its responsibility to The District provides educational offerings during hours
which will serve the needs of residents of the community, particularly the needs of working students. For that
reason, the college will strive to offer a comprehensive offering of classes in the evening hours. Courses may be
scheduled on Saturday or Sunday.
Courses taught in the evening program or on weekends are equivalent to courses taught in the day program
in every respect, that is, in prerequisites, course content, number of total hours the course meets and student
responsibilities. This policy shall be consistent with the curriculum development policy approved by the
Governing Board.
Evening courses are defined as courses that begin at 5:00 p.m. or later.
Weekend courses are defined as those that begin at 5:00 p.m., or later, on Fridays, and/or are offered on
Saturdays or Sundays.
See AR 3150
Legal Reference: Education Code Sections 51944 through 51958.
Adopted: April 4, 1988
Revised: August 1, 2011
Page 3 of 4
Cabrillo Community College District, 6500 Soquel Drive, Aptos, CA 95003
http://www.cabrillo.edu
72
COLLEGE CALENDAR
BP 3500
The Cabrillo College Governing Board shall annually adopt the college calendar. The calendar shall show the
beginning and ending dates of instruction, legal and negotiated holidays, number of teaching days, vacation
periods, and other pertinent dates.
The Academic Calendar shall consist of 175 days of instruction. Within requirements of the California
Education Code, a specific number of instruction days can be designated as possible flexible calendar staff
development days. It is at the discretion of the Governing Board whether there will be any flexible calendar
staff development days.
The Superintendent/President shall submit to the Board for approval an annual academic calendar
which will reflect the results of the negotiated agreement between the District and the exclusive faculty
bargaining unit.
Legal Reference: Education Code Sections 70902(b)(12) 7900, 79001, 79020, 79021, 79022, 79023 through
79027.5, 79028 and 84890 through 84896.
See AR 3500
Adopted: April 4, 1988
Revised: August 1, 2011
Page 4 of 4
Cabrillo Community College District, 6500 Soquel Drive, Aptos, CA 95003
http://www.cabrillo.edu
73
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 1, 2011
SUBJECT:
2011-12 Budget Reduction Plans
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
Page 1 of 3
ITEM NUMBER
ACTION
D.6
BACKGROUND:
The Governing Board approved the 2011-12 Phase I, Round I budget reductions at the June Board
meeting as recommended by the President.
Phase I, Round I Reductions:
Base Budget, Unrestricted Fund Reductions
Restricted Fund Reductions
Bookstore Fund Reductions
Children’s Center Fund Reductions
$730,500
$268,565
$117,190
$45,203
The college has continued to develop Phase I, Round II budget reduction plans. The Service and
Program Review and Advisory Committee and the College Planning Council has reviewed all Phase I,
Round II plans. The College Planning Council recommended to the President that the reduction plans
listed on pages 74-75 be forwarded to the Governing Board for approval.
Phase I, Round II Reductions submitted for approval:
Based Budget, Unrestricted Fund
$97,653
Bookstore Fund Reductions
$135,433
The College Planning Council asked for more time to review three Round II plans. The plans involve
the reduction of an Admissions and Records Assistant II, a Marketing and Communications Program
Coordinator and a Science Lab Technician (biology/chemistry). See page 96 for a summary of
Round II reductions plans pending.
The approved reductions in Phase I, Round II recommendations will be included in the 2011-12 Final
Budget presented to the Governing Board on September 12, 2011.
FISCAL IMPACT:
Ongoing base budget, unrestricted fund reductions of $97,653 and bookstore fund reductions of
$135,433.
RECOMMENDATION:
It is recommended that the Governing Board approve the 2011-12 Phase I, Round II reductions as
presented.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
Board Meeting
August 1, 2011
Phase I
Round II
Budget
Criteria
74
2011-12 Budget Reductions- Phase I
50% Law Compliance
Base Budget
Description- Accepted by CPC on 7/6/11 (Take to August Board)
Mailroom- Mail Services Asst.
President's Office- Confidential Assistant
Impact
Eliminate filled position
Eliminate filled position
PCN # FTE % of Contract
302003 0.5
211003 0.5
Classroom
Non-Classroom
32,003
48,506
Exempt
Subtotal
80,509
Estimated Salary & Benefits for one Quarter (25%)
Duplications -Lead Reprographic Tech
Duplications- Reprographic Technician I/II
Eliminate- Retirement effective 7/29/11
Add 80%/10 month position
313002
1
100%
79,671
(42,400)
Estimated Reductions
O:\Board Items VP Admin folder\2011 Board items\8_Aug 2011\BudgetReductionsPhase I-RoundIIBoard8-1-11p2 Unrestricted General Fund
Total
Savings
32,003
48,506
(20,127)
79,671
(42,400)
97,653
75
2011-12 Budget Reductions
Phase I
Round II
Budget
Criteria
Bookstore Fund
Description- Accepted by
CPC on 7/6/11
Bookstore Purchasing
Specialist
Eliminate filled position
Bookstore- Mgmt and staff
Friday Closures-all remaining staff (including
manager) -sal/ben reduction
Impact
PCN #
361001
FTE
1
% of
Contract
100
Multiple
Total
Savings
63,292
104,140
Subtotal
167,432
Estimated Salary and Benefits for One Quarter
(41,858)
Subtotal
125,574
Not Yet Reviewed by SPRAC
or CPC
Business Office- Sr. Acct Spec.
bookstore
Reduce position to 90%
311017
Total Reductions Accepted and Pending
O:\Board Items VP Admin folder\2011 Board items\8_Aug 2011\BudgetReductionsPhase I-RoundIIBoard8-1-11p3Bookstore
0.1
10%
9,859
135,433
76
77
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 1, 2011
SUBJECT:
Approval: Five Year Capital Construction Plan 2013-17
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 2
D.7
BACKGROUND:
California Community College Districts are required to submit an updated 5-Year Capital Construction
Plan together with any District generated proposals for state funding for capital projects to the California
Community College Chancellor’s Office of each year. The 5-year period covered by the report is 20132017.
Capital Construction Bond Program:
The District has completed the majority of major capital construction projects outlined in the Measure C
and Measure D bond programs that received state funding. The Watsonville Green Technology buildings
are the last of the new projects currently under construction. The remaining major projects, Student
Activities Center, Arts Education Complex, Health and Wellness Project and the 300 Building
Renovation project are all in the final phases of close out with the Office of Regulation Services,
Division of State Architect (DSA).
Repairs, renovation and modernization of classrooms and other space will be included in the next phase
of the bond program and capital construction for the District. This work will commence upon completion
of the major projects, based upon need, and based on the potential for obtaining matching state funding.
State funding for capital construction continues to be limited; however, District staff will continue to
monitor availability and to prioritize projects in the space reallocation plan.
FISCAL IMPACT:
State funded projects require a District match that includes an equal amount of state and local funds:
Measures C and D.
RECOMMENDATION:
It is recommended that the Governing Board authorize the Vice-President, Administrative Services to
submit the 5-Year Capital Construction Plan for 2013-2017.
Administrator Initiating Item:
Victoria Lewis
Joe Nugent
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
78
CABRILLO COLLEGE FIVE YEAR CAPITAL CONSTRUCTION PLAN
2013-2017
PROJECT
Student Activities
Center (SAC)
including equipment
Arts Education
Classrooms (AEC)
Equipment AEC
Health & Wellness
(H&W)
Equipment H&W
AEC Secondary
Effects – bldg 300
AEC Secondary
Effects – bldg 300
Equipment
Watsonville Green
Technology Center
(GTC)
PROJECT
Equipment ITEC
Measure C and D
Unallocated
TOTAL
LOCAL
FUNDS
STATE
FUNDS
EDA
FUNDS
TOTAL
STATUS
In closeout
$29,388,670
$0
$29,388,670
58,572,841
20,357,000
78,929,841
1,135,000
1,136,000
2,271,000
17,614,996
10,490,000
28,104,996
1,209,977
1,185,000
2,394,977
2,166,000
1,051,000
3,217,000
931,000
931,000
1,862,000
7,600,000
LOCAL
FUNDS
0
STATE
FUNDS
5,028,836
$123,647,320
0
3,365,000
10,365,000
EDA
FUNDS
TOTAL
0
35,150,000
0
0
5,166,836
$3,365,000
$161,700,320
In closeout
Funded – being installed
In closeout
Funded
In closeout
In process of being specified
and ordered
EDA grant approved for
$3.365 million; project
currently under construction.
STATUS
Will be allocated based on
highest priorities in the Space
Reallocation Plan
* Note: All figures in the table above are allocated funds specific to the projects listed as of June 30, 2011.
2 of 2
79
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 1, 2011
SUBJECT:
Private Donation to Fund Chinese Language Credit Classes
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
D.8
Background:
Chinese language classes at Cabrillo have been one of the many course section casualties because of slashed
state support of Cabrillo in the past three years. We have received many expressions of disappointment that
the Chinese language classes have been suspended, and have developed a framework for donors to fund
course offerings within a very specific, consistent framework.
A coalition of community members has pledged funds pursuant to gift letters presented to the Cabrillo
Foundation to allow Cabrillo to offer one Chinese credit courses for the fall semester and one for the spring
semester. We have added the fall course to the online course schedule, and students have been enrolling in
the class. The gift to support Chinese language classes is consistent with the framework for private donations
to support credit course offerings developed by the administration.
Fiscal Impact:
Fiscal impact: Neutral, any donations accepted within this framework will cover direct costs and a reasonable
administrative allowance to offer courses.
Recommendation:
It is recommended that the Board approve the framework for private donation to offer one Chinese language
course in the fall semester and one Chinese language course in the spring semester.
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
80
81
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
August 1, 2011
Lease Agreement: 350 Building, Aptos Campus
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
Action
ENCLOSURE(S)
Page 1 of 1
D.9
Fiscal Impact:
$ 48,000 per year in new gross revenue.
Recommendation:
It is recommended that the Governing Board authorize the Vice President, Administrative Services to enter
into a new two year lease agreement with the Santa Cruz Office of Education for use Monday through Friday
at the 350 building at the Cabrillo College Aptos campus at 6500 Soquel Drive.
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
82
83
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 1, 2011
SUBJECT:
Resolution 035-11: In Opposition to Community College Extension
Programs for Credit Courses (Brownley AB 515)
REASON FOR BOARD CONSIDERATION
Action
ITEM NUMBER
D.10
ENCLOSURE(S)
Page 1 of 2
Background:
This resolution was prepared at the request of Board Chair Stonebloom and Trustee Garcia.
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
RESOLUTION 035-11: IN OPPOSITION TO
AB 515 (BROWNLEY)
Credit Bearing Extension Courses
84
WHEREAS: The Cabrillo College Community College District has as its core values equity, access and social
justice, and that those values inform and direct the policy, procedures and guiding principles in providing high
quality education to all our students, all of which are violated by AB 515 and,
WHEREAS: This bill is opposed by all three faculty union umbrella organizations representing 97% of
California’s 58,000 full time and part time Faculty– California Federation of Teachers(CFT), Community
College Council (CCC), California Teachers Association (CTA), Community College Association (CCA) and
the California Community College Independents (CCCI).
WHEREAS: AB 515 is also opposed by the Faculty Association of California Community Colleges (FACCC),
the Statewide Academic Senate (ASCCC), the California Labor Federation, California School Employees
Association (CSEA), California Nurses Association (CNA) and the Student Senate for the California
Community Colleges (SSCCC),
WHEREAS: AB 515 sets no limit on fees for students enrolled in extension classes which includes estimates
as high as $250.00 per unit per student and excludes the use of Board of Governors waivers and,
WHEREAS: AB 515 represents a step toward privatizing community colleges and then ultimately the
privatization of all of public education which undermines the priority of ensuring the availability of high quality
public education to all students and,
WHEREAS: AB 515 would trade real access to courses for all students and therefore allow more access for
those students who can afford to pay thereby limiting access to our public education to the highest bidder. This
could create a segregated public education system where those with resources move through education in a “toll
lane” while all other students are denied access and,
WHEREAS: AB 515 would create a system where community college students could pay $4,500 for 15 units,
whereas a CSU student pays $2,600 for 15 units. This would create a system of “haves and have-nots” in our
educational system so,
THEREFORE BE IT RESOLVED: That in order to defend access, equity to all students in public education
and to ensure social justice for the students in this district and beyond that the Cabrillo College Board of
Trustees officially and publicly state their strong opposition to AB 515 and,
BE IT FURTHER RESOLVED: That the Trustees directly communicate in writing to Assembly member Bill
Monning and all of the Assembly and Senate persons in the Monterey Bay area their strong opposition to AB
515, and urge a NO vote on this bill.
Presented on this 1st day of August, 2011
_________________
Brian King
Board Secretary
___________________
Katie Stonebloom
Board President
85
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 1, 2011
SUBJECT:
RESOLUTION 039-11: UNIFORM PUBLIC CONSTRUCTION COST
ACCOUNTING ACT (UPCCA) INFORMAL BID PROCEDURES
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 3
D.11
BACKGROUND:
On September 12, 2005, the Board of Trustees approved a resolution authorizing the District to
implement the uniform public construction cost accounting procedures set forth in the Uniform Public
Construction Cost Accounting Act (the “Act”) set forth at California Public Contract Code Section
22000 et seq.
Under the uniform public construction cost accounting procedures, the District is authorized to
implement alternative bidding procedures, including informal bidding procedures set forth in the Act
commencing at California Public Contract Code Section 22030 et seq.
The Act authorizes the California Controller’s Office to implement changes to monetary limits for
public works projects subject to the alternative bidding procedures permitted by the Act.
The California Controller’s Office has taken action pursuant to the Act to adjust the maximum value
of informally bid projects from $125,000 to $175,000, with such adjustment effective as of July 1,
2011.
FISCAL IMPACT: None.
RECOMMENDATION: It is recommended that the Governing Board adopt Resolution 039-11
enacting the updated informal bidding procedures under the UPCCA.
Administrator Initiating Item:
Serena Muindi
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
86
RESOLUTION 039-11
RESOLUTION OF THE GOVERNING BOARD OF CABRILLO COMMUNITY COLLEGE
DISTRICT REGARDING THE ENACTING OF INFORMAL BIDDING PROCEDURES
UNDER THE UNIFORM PUBLIC CONSTRUCTION COST ACCOUNTING ACT
WHEREAS, pursuant to Resolution # 051-05 adopted by the District’s Governing Board on
September 12, 2005, the District adopted the uniform public construction cost accounting
procedures set forth in the Uniform Public Construction Cost Accounting Act (the “Act”) set
forth at California Public Contract Code Section 22000 et seq.
WHEREAS, pursuant to the Act, upon adoption of the uniform public construction cost
accounting procedures, the District is authorized to implement alternative bidding procedures,
including informal bidding procedures set forth in the Act commencing at California Public
Contract Code Section 22030 et seq.
WHEREAS, the Act authorizes the California Controller’s Office has taken action pursuant to
the Act to adjust the maximum value of informally bid projects from $125,000 to $175,000, with
such adjustment effective as of July 1, 2011.
NOW, THEREFORE, BE IT RESOLVED that the Governing Board of Cabrillo Community
College District hereby adopts the following informal bidding procedures:
INFORMAL BID PROCEDURES
Public projects, as defined in the Act, of One Hundred Seventy-Five Thousand Dollars
($175,000) or less may be awarded pursuant to the informal bidding procedures as set forth in
Sections 22032 et seq., of the California Public Contract Code.
LIST OF CONTRACTORS
A list of contractors shall be developed and maintained in accordance with the provisions of
Section 22034 of the California Public Contract Code and criteria promulgated from time to time
by the California Uniform Cost Accounting Commission. The list shall set forth the different
categories of trade work that each listed contractor is qualified to perform on behalf of the
District.
NOTICE INVITING INFORMAL BIDS
Where a public project is to be performed which is subject to the provisions of this policy, a
notice inviting formal bids (which shall describe the project in general terms and how to obtain
more detailed information about the project, including the time and place for submissions of
bids) shall be mailed to: (1) all contractors for the category of work to be bid as shown in the list
of contractors developed pursuant to this Resolution above, or (2) all trade journals specified in
the California Uniform Cost Accounting Commission (Commission) for Santa Cruz County in
accordance with section 22036 of the California Public Contract Code, or (3) both such
contractors with such trade journals. All mailing of notices to the contractors and/or trade
87
journals described above shall be completed not less than 10 calendar days prior to the date that
the bids are due. Additional contractors and/or construction trade journals may be notified at the
discretion of the Vice President, Administrative Services; provided that;
(1)
(2)
If there is no list of qualified contractors maintained by the District for the
particular category of work to be performed, the notice inviting bids shall be sent
to the construction trade journals specified by the Commission and such other
contractors and trade journals as the Vice President, Administrative Services may
determine; and
If the product or service is proprietary in nature such that it can be obtained only
from a certain contractor or contractors, the notice inviting informal bids may be
sent exclusively to such contractor or contractors.
AWARD OF CONTRACTS
The Governing Board will award informal contracts pursuant to this policy.
The Vice-President of Administrative Services and/or the Director of Purchasing, Contracts &
Risk Management are each authorized, without further action or authorization of the Governing
Board, to award contracts bid pursuant to the informal bidding procedures adopted by these
resolutions (Public Contract Code Section 22034(e) allows the governing body of the public
agency to delegate the authority to award informal contracts).
Action to award contracts for projects bid under the informal bidding procedures which exceed
$175,000, but are less than $192,500 is vested in the Governing Board. Such contracts may be
awarded by the Board if the Board determines, by 4/5th vote, that the cost estimate for the project
was reasonable.
EFFECTIVE DATE
This resolution shall take effect and be in force as of the date of enactment.
PASSED AND ADOPTED by the Governing Board of the Cabrillo Community College District
in Aptos, California, this 1st day of August, 2011, by the following vote:
AYES:
NAYS:
ABSENT:
ABSTENTIONS:
IN WITNESS WHEREOF, this instrument has been duly signed and sealed as of the 1st day of
August, 2011.
_______________________
Chairperson of the Board
ATTEST: _________________________
Secretary to the Board
88
89
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 1, 2011
SUBJECT:
2011-12 Budget Update
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
Page 1 of 8
ITEM NUMBER
(
BACKGROUND:
The Legislature passed the 2011-12 Budget Act (SB 87) with a simple majority rather than the 2/3rds
vote that was previously required.
A summary of the state enacted bud get is included on pages 91 – 93 as provided by Dan Troy, the Vice
Chancellor of Fiscal Policy for the Chancellor’s Office. The budget includes an estimate of $10.6
billion in new revenue. There are significant concerns that the budget projections for increased revenues
are overly optimistic. The Budget Act anticipates scenar ios for potential mid-year cuts to the system of
$30 m illion and $72 million if certain statewide revenue estim ates are not met. It also shows an
unrealistic student fee revenue projection of $25 million.
The recently enacted 2011-12 Budget Act includes a provision authoizing the Chancellor to adjust
districts’ base workload measures commensurate with reductions in general apportionment revenues.
The purpose of this workload adjustment is to align FTES workload with the reduced revenues provided
to districts by the state in the 2011-12 Fiscal Y ear. The workload adjustment provision acknow ledges
that significant budget cuts will redu ce the capacity of community colleges to offer courses and reduces
workload expectations accordingly. Language in the budget states legislative intent that reductions in
course sections, to the greatest extent possible, be achieved in areas other than basic skills, workforce
training, and transfer.
The Chancellor’s Office ha s calculated preliminary reductions to each district’s revenue and base FTES
workload measures for the 2011-12 Fiscal Year. For 2011-12, the state’s total funding obligation for all
districts, as calculated pursuant to Education Code, equals $5.850 billion. The State Budget estimates
that the community colleges will receive a total of $5.537 billion from State General Fund Revenues,
Property Tax Revenues, Student Fee Revenues, and Oil & Mineral Revenues in 2011-12. The shortfall
in revenues compared to funding obligation equals $313 million.
The $313 million dollar reduction figure is derived fr om the $290 million identified in the budget and
the remaining $23 million stems from a structural deficit caused by the addition of new colleges, new
centers and restoration adjustments made in the 2009-10 and 2010-11 fiscal years.
The preliminary workload reduction calculated by the Chancellor' Office for 2011-12 is 6.2%.
Cabrillo's share of the 6.2% reduction is 723.84 FTES; $3.3 million.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
90
The budget planning parameters have been updated to reflect the information included in the 2011-12
state enacted budget, the Phase I, Round II reduction plans recommended to the Governing Board, and
an updated estim ate of the 66.67% of the operating reserves that will be applied to the 2011-12 deficit.
See page 95. The Business Office is currently updating revenue and expenditure projections for the
2011-12 Final Budget. Both CCEU and CCFT have signed off on side letters for a medical plan design
change that will result in a 4% medical benefit increase (instead of a 5.4% increase).
The 2012-13 and 2014-15 estimates for step and column and retiree benefits have also been updated.
Based in information contained in the state budget update attached, the state is projecting a deficit of $3
billion for 2012-13. As a result of this change, the planning parameters have been updated to reflect a
$1,000,000 revenue reduction in 2012-13. The projected medical plan increase is now projected at 10%.
Estimates will continue to change as more information becomes available. See page 94.
The operating reserve estimates have been updated to reflect the allocation of one-time funds included in
the 2011-12 Preliminary Budget and an allocation of $1,000,000 for 2011-12 mid-year cuts. The
operating reserves will be updated again after the Business Office closes the 2010-11 fiscal year in the
finance system in early August.
The 2011-12 Final Budget will reflect the college’s ending fund balances for 2010-11.
91
July 2011 Update: Enacted Budget The budget process began with a call for compromise and hope for an expedited agreement to allow the public to vote on tax extensions and other major reforms. It ended with a majority‐vote budget featuring deep program cuts, deferred payments, assumptions of higher revenues, and the threat of mid‐year trigger cuts. Using the authority provided by the voters through Proposition 25 (November, 2010), the Legislature passed the 2011‐12 Budget Act (SB 87) with a simple majority rather than the 2/3rds vote that had been required for the past several decades. The plan solves what was identified in January as a $26.6 billion gap through major program reductions, borrowing and transfers, and an assumption of major revenue gains beyond what had been estimated in January. The following represents the Legislative Analyst’s summary of the major solution categories: 




$11.1 billion in expenditure reductions $11.8 billion in baseline revenue adjustments $2.9 billion in borrowing, shifts, and fund transfers $1 billion in new revenue changes (e.g., new and extended fees, revenue collections) $0.5 billion in local realignment revenue impacts The final budget assumes General Fund expenditures of $85.9 billion, a decrease of $5.5 billion from the 2010‐11 fiscal year. Even with all of these actions, the Department of Finance preliminarily anticipates a 2012‐13 deficit of $3.1 billion, though there are many moving pieces to account for in this estimate. Higher Revenues and Trigger Cuts On top of $6.6 billion in new revenue estimated by the Department of Finance at the May Revise, the final budget assumes an additional $4 billion in revenue to help close the gap. This optimism is based in part on the fact that tax receipts for May and June were running about $1 billion higher than estimates, giving rise to hopes of an economy improving faster than anticipated, though primarily through gains made by high income earners. To allay concerns that the revenues will not match assumptions, the budget includes a control section giving the Director of Finance authority to reduce appropriations as specified below upon a finding by December 15th that revenues are not keeping pace with budget assumptions. 


Tier 0 – There will be no midyear cuts if at least $3 billion of the $4 billion of the higher revenues materialize. Tier 1 – If only $2 billion to $3 billion of the revenues materialize, up to $601 million in midyear cuts could be enacted. These actions would include an additional $100 million reduction to each of UC and CSU and a $30 million General Fund reduction to the California Community Colleges offset by an increase in fees to $46 per unit. Tier 2 – If less than $2 billion of the revenues, over $1.8 billion in cuts could be meted out to K‐
14. Specifically, K‐12 could see the elimination of transportation funding ($248 million) and a 92
reduction of funding equivalent of 7 school days ($1.5 billion). The California Community Colleges could receive a reduction to apportionments of up to $72 million beyond the Tier 1 cuts. These reductions would be proportionate to revenue estimates. Education Highlights Proposition 98 ‐ The budget funds Proposition 98 at $48.6 billion. Total funding for programs generally included within Proposition 98 remained relatively flat year‐over‐year ($49.7 billion was provided in the 2010‐11 fiscal year), but over a billion in funding for child care programs is provided outside of Proposition 98 in the 2011 Budget Act. The budget also reflects other major changes to the Proposition 98 minimum guarantee, including a $222 million increase to reflect the shift of mental health services to school districts, a $578 million increase to ensure the minimum guarantee is not impacted by the shift in motor vehicle fuel revenues, and a decrease of $1.7 billion to reflect Redevelopment Agency remittances. K‐12 ‐ The major funding adjustment for K‐12 was a new deferral of $2.1 billion and the shift in funding for mental health services from counties to local education agencies, as referenced above. The budget also eliminated the Office of the Secretary of Education and funding (federal) for the CALTIDES data system. Trailer legislation extended recent flexibility related to categorical program spending, class size reduction penalties, deferred maintenance, and sale of surplus property, and some other areas. Provisions adopted as part of the final budget agreement created controversy by requiring districts to project the same level of revenue in 2011‐12 as in 2010‐11 and to maintain staffing and program levels commensurate with the 2010‐11 fiscal year. Higher Education ‐ Higher education did not fare well in the budget. A total of $1.7 billion was cut from higher education, including $650 million each from UC and CSU, as well as $400 million from the California Community Colleges (more detail on the CCCs below). The budget reflects savings of $100 million related to annual CSAC verification that Cal Grant renewal recipients do not exceed income and asset ceilings, and an additional $10.7 million is eliminated to reflect the prohibition of Cal Grant participation by institutions that fail to meet specified student loan default rates. Additionally, the Governor eliminated General Fund support for the California Postsecondary Education Commission. California Community Colleges The major changes to the CCC budget are as follows: 


$400 million cut to base apportionments. $110 million in increased fee revenue owing to an increase in fees from $26 to $36 per unit. This revenue mitigates the base cut for a net apportionment reduction of $290 million (about 4.9%). $129 million in new deferrals, bringing the total deferrals for CCCs to $961 million (about 17% of the budget). 93
July 2011 Budget Update 



The new suspension of two mandates: 1) Sexual Assault Response Procedures and 2) Student Records. An extension of categorical funding flexibility through the 2014‐15 fiscal year. No funding was provided for either growth or COLA. No restoration of the categorical program reductions that were enacted in the 2009 Budget Act. Similar to language included in the Budget Act of 2009, the $290 million net reduction will be allocated as a workload reduction and with the Legislature expressing intent that community college districts will prioritize courses relating to transfer, career technical education, and basic skills. Risks The Budget contains several risks for the California Community Colleges: Midyear Triggers – The largest risk is the threat of midyear trigger actions if revenues do not materialize at the levels assumed in the budget. While midyear cuts cause hardship under any circumstances, the Chancellor’s Office is especially concerned about the possibility of a fee increase that would occur just prior to the spring term. This would impose a last minute unexpected cost for students and would be extremely difficult for districts to administer. We are working with the Legislature on alternatives to this potential trigger action. Fee shortage – Based on preliminary figures for the 2010‐11 fiscal year, we believe there has been an increase in the percentage of waivers granted to students. The fee collections estimated by the Department of Finance do not appear to adequately account for this growth as they rely upon actual figures from the 2009‐10 fiscal year. We believe a conservative estimate of the shortage is approximately $25 million. This would represent a deficit in the apportionments unless mitigated by other factors (e.g., higher than estimated property tax). Recovery? – The budget assumed a whopping $11.8 billion in revenues in excess of what was estimated in January. While a large chunk of this is based on actual current year tax receipts, it is difficult to square these figures with other troubling economic indicators, such as slow job growth. We can hope the worst is over, but we can’t assume that is the case. Conclusion The Governor and the Legislature were faced with few good choices to close a $26.6 billion fiscal gap. While Proposition 25 gave the majority Democrats the opportunity to pass a budget without Republican support, it did not give them the same authority to raise revenues. Given that, they saw few better options other than to cut and to employ some smoke and mirrors. While it may be easy to deride some of the choices made in the budget, it should be noted that the changes implemented in budget have reduced the estimated 2012‐13 shortfall from $19 billion to about $3 billion. We may not like all of the choices made, but it’s certainly the case that progress was made toward putting the budget back into balance. Hopefully, the revenue growth seen during the first part of this year will carry forward into the future, so we can begin to reinvest in higher education. Board Meeting
August 1, 2011
Difference between ongoing Revenues &
Expenses (Structural Deficit)
Increase in State Revenue Anticipated
2010-11 Student Fee Revenue Shortfall
2.21% Growth
Negative .39% COLA Restored
General Apportionment adjustment
Part-time faculty compensation
Gen. Apportionment reduction- $400 million net of
student
Increasefee
in Student Fees $110 mil to offset
apportionment reduction
2011-12 Student Fee Revenue Shortfall
Lottery
Net change in revenue
94
2010-11 through 2013-14
Base Budget
Planning Parameters
2010-11
Budget Update
2011-12 State
Enacted Budget
2012-13
Projected
2013-14
Projected
(1,886,000)
(145,000)
(3,444,347)
(6,415,347)
(300,000)
1,300,000
216,000
425,000
100,000
(1,000,000)
(4,111,000)
1,097,000
(300,000)
1,741,000
(3,314,000)
(1,000,000)
0
150,000
(395,000)
0
(230,000)
0
(66,000)
(150,000)
(395,000)
(112,500)
(395,000)
(646,000)
?
(85,000)
(395,000)
?
?
?
(100,000)
(200,000)
(646,000)
?
(145,000)
(175,000)
?
?
?
(100,000)
(225,000)
?
?
?
?
(1,971,000)
(1,798,500)
Net Increases in Ongoing Expenses
Full-time Faculty Position changes (-3, +4, +3) (net of adjunct backfill)
Step, Column, Longevity Increases, etc.
Classified Positions
Medical Plan Rate Increase-- 4%, 10%, 10%
Management Positions
Retiree Benefit Increase
PERS Rate Increase
STRS Rate Increas
Worker's Comp, Unemployment Insurance
New Facilities Supplies & Operating, Staff
Utilities
Net Operating Increases
District Contribution- Bus Pass Program
Retiree Benefits- New Employees
Labor agreements
Reduction in Indirect Reimbursements from grants
Total Expenditure Increases
0
(80,000)
0
0
(157,500)
100,000
?
?
(135,000)
(813,500)
Budget Reductions Phase I, Round I
Budget Reductions Phase I, Round II
730,500
97,653
?
?
(3,444,347)
(6,415,347)
(8,213,847)
Ongoing Shortfall*
(145,000)
Allocation of 66 2/3% of operating reserves
Deficit net of One-time funds
*Estimates will change as more information becomes available
3,400,000
(44,347)
95
CABRILLO COLLEGE
GENERAL FUND BALANCE
August 1, 2011
Projected Operating Reserves
OPERATING RESERVES
Beginning Balance (Mid Year-Bridge Fund Reserves, Final Budget)
ADD:
Estimated Carryover/One-Time Contributions
Projected Ending balance
2011-12 One-Time Subfund allocations (Preliminary Budget)
LESS:
2011-12 Mid Year Cuts
Allocation of reserves for 2011-12
Other Allocations (FTES Reserve)
Projected Ending Operating Reserves
Projected
FY 2010-11
4,568,000
450,000
1,000,000
(955,000)
5,063,000
Projected
@ 66.67%
FY 2011-12
5,063,000
1,000,000
(1,000,000)
(3,400,000)
(500,000)
1,163,000
The $3,400,000 allocation applied to the 2011-12 base budget deficit is based on approximately 66.67% of the operating reserve balance.
96
Board Meeting
August 1, 2011
Phase I
Round II
Budget
Criteria
2011-12 Budget Reductions- Phase I Pending
50% Law Compliance
Base Budget
Description- Pending CPC Acceptance
Admissions and Records- AR Asst II
Marketing and Communications-Integrated Program Coordinator
Instruction- Science Lab Tech (Bio/Chem)
Impact
Eliminate filled position
Eliminate filled position
Eliminate filled position (10 mo. Position)
O:\Board Items VP Admin folder\2011 Board items\8_Aug 2011\BudgetReductionsPhase I-RoundIIPending8-1-11 Unrestricted General Fund
PCN # FTE % of Contract
821008
212005
412006
Classroom
1
1
0.8
Non-Classroom
Exempt
66,485
95,347
56,339
Total
Savings
66,485
95,347
56,339
Subtotal
218,171
Estimated Salary & Benefits for one Quarter (25%)
(54,543)
Total Reductions Accepted and Pending
163,628
97
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
August 1, 2011
College Planning Council and Services and Program
Reduction Advisory Committee Update
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
Page 1 of 2
ITEM NUMBER
E.2
Background:
In responding to unprecedented levels in reduction of support from the State in the last three years, Cabrillo
has focused on collaborative, inclusive processes to develop difficult but necessary plans for reducing the
operating budget of the college.
The College Planning Council (CPC) is the primary vehicle for shared governance at Cabrillo. CPC has been
an integral part of shared governance at Cabrillo for almost two decades. The membership of CPC includes
leaders from every area of the college, including the presidents of the Faculty Senate, CCEU, CCFT, other
leaders from each of those groups and also representatives from the ranks of administrators and confidentials.
The members of CPC have been meeting regularly throughout the summer to provide helpful advisory
recommendations to the college president concerning plans that come to the Board for approval.
CPC develops subcommittees as appropriate to provide additional input and analysis and to involve
additional colleagues. The Services and Program Reduction Advisory Committee (SPRAC) was established
by CPC this spring to provide another level of collaborative input to evaluate the impact of the budget
reduction plans developed by the college administration that involve classified staffing. The seven members
of SPRAC are Jeff Hancock (Chair, CCEU), Deborah Bone (CCFT representative), Dan Rothwell (Faculty
Senate representative), Ben Ten Cate (CCEU representative), Marci Wieland (CCEU representative), and the
two managers involved in the development of each specific plan. [For instance, for a plan involving the
president’s component, the president becomes a member of SPRAC along with the line manager involved in
development of a specific plan]. SPRAC provides an opportunity for feedback and input from a committee
that includes classified, faculty and administrative members. At each CPC meeting with reduction plans on
the agenda, SPRAC Chair Hancock has presented reports on the impacts on classified staff of the first two
rounds of plans for budget reduction. The primary goal of SPRAC is to provide suggestions and analysis to
improve the reduction plans. SPRAC has diligently avoided advocating for specific positions, and publicly
noted that advocacy is not an appropriate role for the subcommittee.
Since SPRAC is a new subcommittee of CPC, the development of the process of SPRAC review has been
collaborative and iterative. The five permanent members of SPRAC and the rotating administrator members
have spent countless hours meeting with those potentially impacted by reduction plans. SPRAC has also met
with the managers involved in the development of reduction plans to discuss ways to improve and streamline
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
98
SPRAC review with a shared goal of making recommendations that allow for the best decisions possible
among unpleasant alternatives. As a result of the ongoing dialog, SPRAC has developed a cover sheet and
Check List to make the SPRAC review as uniform and consistent as possible. The SPRAC process, including
the discussions at CPC and regular communications with managers, has been very thorough and extremely
thoughtful.
Before the Round I of reduction plans came to the Governing Board at the June 13, 2011 meeting, SPRAC
presented final summary reports to the affected managers and CPC. For the first round of plans, the action
taken by CPC was to receive the summary reports and the plans as revised. It is important to note that many
important concerns presented by SPRAC and CPC were addressed in the revised plans that the Board
approved on June 13.
A second round of reduction plans is working through the shared governance process. SPRAC completed its
review of all but one of the Round II plans before the July 6, 2011, CPC meeting. As reflected in a formal
vote, CPC recommended to the president to move forward with several of the Round II plans at the August 1
Board Meeting. The SPRAC review is nearing completion for one final Round II position. The dialog at CPC
continues on some of the positions included in the Round II plans.
All of the participants in the ongoing process are committed to continuing the review and improvement. The
development of new processes is time-consuming and difficult, but the college benefits from the thoughtful
and collaborative approach embodies by CPC and the SPRAC subcommittee.
99
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
August 1, 2011
FROM: PRESIDENT
SUBJECT:
ENCLOSURE(S)
Facilities Master Plan Project Status
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
INFORMATION
Page 1 of 3
E.3
BACKGROUND:
Major Projects under Construction
Financial Overview for
Major Projects
Current Budget
Total Paid to Date
(thru 06/30/11)
Encumbered
(thru 06/30/11)
Changes Under Review-including change orders
not encumbered
Anticipated Future
Expenses
Subtotal Committed
Construction
(Over)/Under Budget
Watsonville
Allied Health Allied Health Building 300
Community
Classrooms
Equipment
Equipment
Education
$10,965,000
$28,104,996
$2,394,977
1,862,000
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
5,434,833
25,435,095
1,859,465
599,822
3,700,650
172,186
75,389
0
38,045
304,100
0
0
608,040
9,781,568
25,911,381
460,124
2,394,977
1,262,178
1,862,000
1,183,432
2,193,615
0
0
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
100
Major Projects under Construction
Arts Education Classrooms Project
This project is in the final closeout process with DSA. One change order remains to be approved by DSA.
Staff will submit the complete closeout package to DSA for final certification upon receipt of final change
order.
Current Status Update:
Awaiting final certification from DSA as well as final closure on the mediation process
Student Activities Center
The Student Activity Center consists of two phases of work and therefore two separate DSA (Division of
State Architect) projects. The first project, called the “Soil Nail Wall,” was the first of its kind in the state
community college system. A mandate from DSA required a monitoring agreement that assured the wall
was built to specifications.
The Soil Nail Wall project was certified by DSA as complete on April 20, 2011 and has been removed
from reporting.
The second project, the Student Activities Center (SAC), consists of approximately 50,000 square feet and
includes the Bookstore, Student Services Administration, Student Activities, Student Clubs, Puente,
Testing/Assessment, Instructional Development, Outreach & Recruitment and a vacant undeveloped space
on the first floor (initially reserved as a café). Development of the vacant first floor space could not occur
without DSA Certification of the entire building. The utilization of this space is under review at this time.
As previously reported, DSA has certified the completion of this portion of the project effective March 22,
2011.
Current Status Update:
This Project is now complete and has been removed from reporting.
Health and Wellness Project
The Allied Health project consists of two buildings totaling 57,000 square feet, and is the new home for
programs such as Nursing, Radiology Technology, Medical Assisting, Dental Hygiene, Health and
Wellness, and the Stroke Center. RMW is the architect and Soltek Pacific is the contractor.
Construction began in May 2008 and the buildings are 100% complete. Staff is in the process of
closing out the project. All remaining issues have been resolved with the contractor.
Current Status Update:
Equipment for the building has been purchased and installed, with the exception of few items.
Construction of an ADA ramp and sidewalk from parking lot J to the center of the two buildings
is under way and will be completed over the summer.
Building 300 Renovation
On February 1, 2010 the Governing Board approved awarding a bid in the amount of $1,560,136 to
Tombleson Construction of Salinas for the renovation of the 300 building. The project will
remodel/reconstruct 12,523 assignable square feet of space to provide needed instructional space for ten
general purpose classrooms, two large assembly/class rooms and nine BELA division offices. The
construction began in spring 2010 and is substantially complete. Release request for state equipment
2 of 3
101
funds was submitted to the Chancellor’s Office the week of October 4, 2010. Approval of the list was
received on October 14, 2010.
Current Status Update:
The building has been occupied for an entire semester with minor adjustments to the operating
systems. The project currently remains under budget by approximately $850,000. Staff is
waiting on an Invoice from DSA to complete the closeout package to DSA for project closeout
with certification. DSA is currently processing requests for project closeout they received in the
month of February 2011. Some of the equipment has been purchased and installed.
Watsonville Community Education Center (Formally called ITEC, GTC, among others)
The District and the City of Watsonville closed escrow on the purchase of the Watsonville Library on July
15, 2008. Since then, the college has demolished the building in order to construct a 14,000 square foot
Community Education Center. The District received a grant for $2.5 million from Economic
Development Agency for the project, and the grant was augmented by $865,000 to help fund an upgrade
to a Platinum Level LEED certified “green” building. The project name has been changed to the Green
Technology Center to reflect the new focus. The Division of State Architect (DSA) approved the plans in
June of 2010 and EDA approved the plans and specifications in July 2010. The project went to bid in
August 2010. In October, the Board approved Dilbeck and Sons as well as an augmentation to the budget
of $517,000. A deductive change order for the value engineering items discussed at the October Board
meeting was approved at the November Board Meeting. The District has received a generous donation
from the Ley Family of $100,000 for construction which allows us to add back some of the items that
were value engineered out.
Current Status Update:
The project continues to progress. Building A (the main classroom building) exterior of the
building is nearing completion. Roofing has been started, windows are being installed, the paper
and wire are being installed for the stucco. Building “B” (shop building) exterior of the building
is nearing completion. Roofing has been started, windows are being installed and the metal
siding has been started. By mid August all PG&E connections including new 21KV service will
be complete and Building A will have power.
Awards of Informal Bids under the Uniform Construction Cost Accounting System (UCC):
At the September 2005 Governing Board meeting, the Uniform Public Construction Cost Accounting
System was adopted to enable the District to increase the formal bid limits from $15,000 to $125,000.
By adopting the Uniform Public Construction Cost Accounting System, the Board authorized the
President or his/her designee to enter into agreements with low bidders using the informal bidding
process with the provision that the successful awards would be presented to the Board as an
information item. This system enables the District to 1) informally bid projects under $125,000 to prequalified contractors, 2) more efficiently and effectively manage small to medium sized projects, and 3)
contract with local contractors who are deemed “qualified” bidders.
Awarded Bid: South Perimeter Road Paving Project
There was one non-bond related bid awarded in July in the amount of $96,000 to Earthworks, Inc. of
Santa Cruz. South Perimeter Road Paving Project is the road from Soquel Drive just past the Sesnon
House. Five contractors bid on the project: Earthworks with a bid of $96,000; Don Chapin, Inc. with a bid
of $100,200; Granite Construction DBA Pavex with a bid of $113,294; Duran & Venables with a bid of
125,400; and Staples Construction with a bid of $277,256. This project is scheduled to start in late July
and is scheduled to be completed by late August 2011.
3 of 3
102
103
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
August 1, 2011
Financial Reports
ENCLOSURE(S)
REASON FOR BOARD CONSIDERATION
INFORMATION
ITEM NUMBER
Page 1 of 22
E.4
BACKGROUND:
The following financial reports are presented for the information of the Governing Board:
Report
Period Ending
Trial Balance
5/31/11
Page
2
Year-to-Date Budget Reports
5/31/11
General Fund
Child Development Fund
Building Fund
Revenue Bond 1998 Construction Fund
Revenue Bond 2004 (Series A) Construction Fund
Revenue Bond 2004 (Series B) Construction Fund
Debt Service Fund
Retiree Benefit Fund
3-4
5-6
7
8
9
10
11
12
Clearing and Revolving
5/31/11
13
Bookstore
5/31/11
14-15
Cafeteria
5/31/11
16-17
Associated Students
5/31/11
18
Scholarships/Loans
5/31/11
19
Student Center Fee
5/31/11
20
Student Representation Fee
5/31/11
21
Trust and Agency
5/31/11
22
Administrator Initiating Item:
Roy Pirchio
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
104
105
106
107
108
109
110
111
112
113
114
115
116
117
118
119
120
121
122
123
124
125
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 1, 2011
SUBJECT:
2010-11 Cash Flow Update – Fourth Quarter
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 3
E.5
BACKGROUND:
In fiscal year 2004-05, the state initiated the practice of deferring a portion of the expected June allocation
to the next fiscal year (July). Statewide, this amounts to $200 million dollars; for Cabrillo College this
roughly equates to a $2 million dollar reduction in cash received at the end of the fiscal year. Subsequent
years have seen a dramatic increase in cash deferrals:
2008-09
2009-10
2010-11
$3.4 Million deferred from January-April monthly allocations, to 2009-10.
$7.5 Million deferral from January-June monthly allocations, to 2010-11.
Approximately $1.5 Million in additional deferrals to 2011-12
The college relies primarily on monthly state apportionment payments to meet monthly expenditure
commitments such as payroll and general operating. The District has developed the attached cash flow
projection tools to aid in planning day to day cash management. Cash flow projections are updated based
on the latest state budget information. These reports track projected and actual cash activities, and balances
and identifies significant variances. The Quarterly Cash Flow Statement shows projected and actual cash
in and cash out. Variances between projected and actual cash flows are identified and explained on the
report as well as assumptions used to develop the projections.
The volatility of the state budget continues to make cash management a challenge for the District.
Cash flow updates will be provided to the Governing Board on a quarterly basis. The Projected Cash
Balance worksheet will include a rolling 12 month period.
The Cash Balance Projection includes approximately $5 million dollars borrowed from the TRAN, 85%
will be repaid by August 15, 2011 and the remaining 15% will be repaid by November 15, 2011.
Administrator Initiating Item:
Roy Pirchio
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
Yes  No
Yes
No
Final Disposition
Cabrillo College 2010-11 Cashflow Statement
April
Projected
Actual
126
May
Actual minus
Projection
Projected
Actual
June
Actual minus
Projection
Projected
Actual
Actual minus
Projection
Cashflow In
1,502,446.00
14,790,648.22
1,502,446.00
13,640,565.64
(1,150,082.58)
3,047,819.00
7,010,941.66
3,047,819.00
7,083,984.28
73,042.62
854,996.30
2,800,807.33
1,637,162.00
2,923,978.21
782,165.70
123,170.88
16,293,094.22
15,143,011.64
(1,150,082.58)
10,058,760.66
10,131,803.28
73,042.62
3,655,803.63
4,561,140.21
905,336.58
Payroll
Accts Payable
Other/Xfers
4,647,746.59
5,869,300.00
4,547,977.33
2,468,129.38
290,412.40
(99,769.26)
(3,401,170.62)
290,412.40
4,591,010.35
2,294,749.00
1,431,000.00
4,532,187.38
2,616,287.15
1,377,893.99
(58,822.97)
321,538.15
(53,106.01)
2,203,770.21
2,965,238.00
2,417,498.50
2,127,522.14
213,728.29
(837,715.86)
-
Total Cash Out
10,517,046.59
7,306,519.11
(3,210,527.48)
8,316,759.35
8,526,368.52
209,609.17
5,169,008.21
4,545,020.64
(623,987.57)
5,776,047.63
7,836,492.53
2,060,444.90
1,742,001.31
1,605,434.76
(136,566.55)
(1,513,204.58)
Apportionment
Other/Xfers
Total Cash In
Cashflow Out
Surplus/(Deficit)
Variance Reconciliation
16,119.57
Assumptions
April
Cash In:
Financial Aid Disbursement
Projected in April, split between
March & April
1,200,000.00
Cash Out:
Main Financial Aid Disbursement
Projected in April, occurred in Mar
3,400,000.00
Quarterly Statement will be issued on a rolling quarter basis
*
Projected Apportionment includes deferrals of $9,699,713
*
Assumes no deferrals in categorical programs
*
Cash In and Cash Out Projections include all Financial Aid Activity
*
May
Cash In:
Cash Out:
*
NCCCP paid in May, Projected
in July
268,272.00
Cash In:
Unexpected Career Tech, not on P1
690,000.00
Cash Out:
A/P Projection based on PY actuals
which included CTE, EOPS/CARE
disbursements not repeated in CY
377,000.00
June
PY Softdocs disbursment
80,000.00
Cashflow In for May includes approx. $5 million dollars from TRAN,
85% to be repaid by August 15, 2011 and the remaining 15% to
be repaid by November 15, 2011.
1,529,324.15
127
Cabrillo College 2010-11 Projected Cash Balance
July
Beginning Cash Balance
Cashflow In:
Projected
Actual
TRAN Borrowing
Internal Borrowing
Variance (Actual-Projection)
August
September
October
Actual Ending Cash Balance
December
January
February
9,224,786.00
9,407,065.00
1,177,825.00
1,524,230.67
3,535,943.00
3,914,154.76
19,070,165.15
16,573,177.76
5,189,414.62
7,791,556.79
11,412,919.88
15,335,030.72
2,967,010.92
3,573,964.49
4,672,666.21
6,550,239.54
182,279.00
346,405.67
378,211.76
(2,496,987.39)
2,602,142.17
3,922,110.84
606,953.57
1,877,573.33
(8,785,852.44)
(9,928,688.44)
(6,053,464.82)
(6,530,198.99)
(4,727,510.42)
(6,515,521.81)
(7,371,038.00)
(7,624,787.33)
(1,142,836.00)
(476,734.17)
(1,788,011.39)
(253,749.33)
March
April
May
June
2,507,103.65
4,443,101.64
16,293,094.22
15,143,011.64
10,058,760.66
5,114,404.61
5,017,398.67
3,655,803.63
4,561,140.21
1,935,997.99
(1,150,082.58)
73,042.62
905,336.58
6,378,009.50
Cashflow Out
Projected
(4,727,600.00) (6,645,919.00) (5,713,585.00)
Actual
(4,564,652.40) (6,693,842.11) (7,748,691.64)
TRAN Repayment
Variance (Actual-Projection)
162,947.60
(47,923.11) (2,035,106.64)
Projected Ending Cash Balance
November
(8,404,439.18) (7,543,572.04) (10,517,046.59)
(9,106,156.31) (12,105,733.08) (7,306,519.11)
(701,717.13)
(4,562,161.04)
3,210,527.48
(8,316,759.00)
(8,526,368.52)
(209,609.52)
(5,169,008.00)
(4,545,020.64)
623,987.36
9,223,011.94
3,754,917.94
1,577,275.94
11,861,588.65
10,997,538.45
17,682,947.91
13,278,920.83
9,547,147.86
4,510,679.47
10,286,727.10
12,028,728.76
10,515,524.39
11,220,422.10
6,050,810.66
2,216,273.78
8,860,763.10
10,122,120.90
18,941,629.81
14,890,806.97
12,334,890.20
4,672,258.76
12,508,751.29
14,114,186.05
14,130,305.62
Assumptions:
*
Apportionment and deferrals based on 2010-11 Chancellor's Office Schedule
and includes addition of proposed deferral of $1.29 million dollars, for a total of $9,699,713
*
*
*
Projection based on 10-11 Final Budget
Assumes no deferrals in categorical programs
May revenues include money borrowed from the TRAN,
85% to be repaid by August 15, 2011 and the remaining 15% to be repaid
by November 15, 2011.
Total Projected to Actual Cash Variance:
Prop Txs Higher than Anticipated
Lottery Higher than Anticipated
Cert Salaries < budget
Classified Salaries < budget
Benefits < budget
PY CTE not included in Proj
3,614,781.23
795,491.00
132,701.00
767,618.00
1,005,496.00
296,710.00
530,000.00
3,528,016.00
128
129
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
August 1, 2011
Board Policy for Student Success, BP 1021
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
Information
ENCLOSURE(S)
Page 1 of 2
E.6
Background:
Board member Garcia has requested that the administration draft a board policy reflecting the Cabrillo
College Governing Board’s commitment to student success. The Community College League of California
does not have a model board policy for student success. BP 1021 is modeled on an earlier resolution
approved by the Cabrillo Governing Board.
BOARD POLICY FOR STUDENT SUCCESS
BP 1021
California’s community colleges system is the nation’s largest in total numbers and a constant leader in the
nation in the percentage of the adult population in attendance;
There has been a general decline in United States higher education attainment compared to other large
industrialized nations. In 1960, California ranked eighth in the nation in the percentage of adults between the
ages 25- to 34-year-olds holding at least a bachelor’s degree. By 2006, California ranked 23rd in its share of
25- to 34-year-olds holding at least that degree and 43rd among states in the ratio of bachelor’s degrees
awarded compared to high school diplomas awarded five years earlier.
President Barack Obama has proposed that the United States reclaim the lead in the percentage of adults
earning associates’ degrees or higher among developed nations which would require increasing the
percentage of 25– to 34-year-olds with associate degrees or higher from 40.4% to 60% by 2020.
The Public Policy Institute of California (PPIC) estimates that California needs one million more
baccalaureate degree holders above the state’s baseline projection in 2025 to meet the workforce needs of
California employers. California’s community colleges are uniquely positioned to make a major contribution
to increasing the success and achievement of their students which will, in turn, help California to reclaim its
former level of excellence in education and economic well-being.
The Cabrillo College Governing Board recognizes the need for setting ambitious goals to enable students to
increase completions – of both certificates and associate degrees and successful transfer -- which will lead to
a significant increase in the number and percentage of Californians who hold an associate’s degree or higher
and once again exceed the national average by 2020.
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
130
1.
The Board of Trustees of the Cabrillo Community College District is committed to the
implementation of the “2020 Vision for Student Success” report published by the Community College
League of California and its “Commission on the Future” in 2010.
2.
The Board of Trustees of the Cabrillo Community College District pledges to engage its local
college(s) in efforts aimed at improving the access and success of its students while also increasing
equity by closing the achievement gap among various racial groups of students.
2
131
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 1, 2011
SUBJECT:
Board Policy Revisions: Office of the President, First Reading
REASON FOR BOARD CONSIDERATION
INFORMATION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 10
E.7
Background:
The District is in the process of revising Board Policies utilizing the California Community College
League’s model policies as applicable.
Attached are revisions to some of the Board Policies in the Instruction component as listed below:
Board Policy
BP 1020 – Duties and Responsibilities of the Board
BP 1030 – Board Membership and Eligibility
BP 1040 – Board Elections
BP 1090 – Conflict of Interest
BP 1130 – Closed Session
Action
Update to reflect League Language
Update to reflect League Language
Update to reflect League Language
Update to reflect League Language
Update to reflect League Language
Board policies are presented as a first reading for Governing Board review and will return for action
at the next Governing Board meeting.
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
132
Chapter One: Bylaws of the Governing Board
BP 1020
Duties and Responsibilities of the Board
(League BP 2200)
The Board may initiate and carry on any program, activity, or may otherwise act in any manner
which is not in conflict with the purposes for which community college districts are established.
Examples of Board duties and responsibilities include, but are not limited to the following:
1.
Select, appoint, and evaluate, and delegate power and authority to effectively lead the
District to the Superintendent of the District.
2.
Determine the broad general policies which will govern the operation of the District and
define the institutional mission and set prudent ethical and legal standards for
college operations, and review them periodically.
3.
Review and adopt the annual budget.
4.
Approve the expenditure of all funds.
5.
Appoint or dismiss employees upon the recommendation of the Superintendent.
6.
Fix the rate of compensation for all employees and review all salary schedules annually
subject to employee contracts.
7.
Act upon recommendations of the Superintendent regarding site utilization and physical
plant development.
8.
Act upon recommendations of the Superintendent regarding major repairs and
maintenance of the buildings, grounds, and equipment.
9.
Consider reports from the Superintendent concerning the program, and condition, and
educational quality of the college.
10.
Act upon recommendations of the Superintendent concerning curricular offerings, annual
calendar, and other phases of the college program.
11.
Establish the necessary procedures to assure proper accounting of receipts and
disbursements of district funds and other funds under the supervision of the District.
12.
Provide for the annual audit of all funds of the District and other funds under the
supervision of the District.
13.
Consider communications and requests from citizens or organizations on matters of
policy and administration.
14.
Establish citizen advisory committees and approve the membership of such committees.
15.
Serve as the board of final appeal for students, employees, and citizens of the Cabrillo
District. The Board shall serve in its appellate role for students and employees only after
a decision on the matter in contention has been made by administrative action, and then
upon the basis of a request for reconsideration of the matter by the Board. (Appeals by
_____________________________________________________________________________________________
BP 1020
Page 1 of 1
Duties and Responsibilities of the Board
133
Chapter One: Bylaws of the Governing Board
employees must be in concert with negotiated agreements). Appeals by citizens of the
District may be made to the Board.
16.
Notify the Chair or Secretary of the Board when a member shall be absent from a Board
meeting. Such notification shall be given as far in advance of the meeting as possible.
17.
Evaluate annually the Superintendent/President’s performance as specified in the
Superintendent/President’s contract.
18.
Represent the public interest.
19.
Advocate and protect the college.
Legal Reference: Education Code Sections 7700 and 72233 70902
Accreditation Standard IVB. 1.d
Adopted: February 1, 1988
Revised: September 12, 2011
_____________________________________________________________________________________________
BP 1020
Page 1 of 2
Duties and Responsibilities of the Board
134
Chapter One: Bylaws of the Governing Board
BP 1030
Board Membership and Eligibility
(League BP 2010)
The Board shall consist of eight members. Seven shall be regular voting members elected atlarge by trustee area as defined in BP 2100 titled Board Elections, and one shall be an
advisory voting student member elected by the students at large.
Each Board member must be a resident of the District, 18 years of age or older, a registered
voter, and not be disqualified from holding office under state law.
Any person who meets the criteria contained in law is eligible to be elected or appointed a
member of the Board.
An employee of the District may not be sworn into office as an elected or appointed
member of the Governing Board unless he or she resigns as an employee.
No member of the Governing Board shall, during the term for which he or she is elected,
hold an incompatible office.
Legal Reference: Education Code Sections 72023, 72103, and 72104
Adopted: February 1, 1988
Revised: September 12, 2011
_____________________________________________________________________________________________
BP 1030
Page 1 of 1
Board Membership and Eligibility
135
Chapter One: Bylaws of the Governing Board
BP 1040
Election by District Regular Voting for Board Members and Term of Office
Board Elections
(League BP 2100)
The Governing Board consists of seven regular voting members elected from trustee areas by the
registered voters of the particular trustee area. The terms are four years, commencing on
[specific date] with elections held in even numbered years. Terms are staggered to provide
continuity of membership. Elections are held in accordance with the provisions of the Education
Code.
The seven trustee areas are:
I
San Lorenzo Valley, Scotts Valley
II
Santa Cruz City (East side)
III
Soquel, Capitola (part)
IV
Santa Cruz City (West side), North Coast of Santa Cruz County
V
Watsonville
VI
Aptos, Corralitos
VII
South Santa Cruz County, east of Brown’s Valley and Amesti roads and north of
Holohan and College Roads. Also includes the area of south Santa Cruz County east of
Lakeview Road, and a portion of northern Monterey County and a portion of San Benito County.
The election of a Board member residing in and registered to vote in the trustee area he or
she seeks to represent shall be only by the registered voters of the same trustee areas.
Detailed trustee area boundary maps shall be maintained and available at the Cabrillo College
Superintendent/President’s Office and the Santa Cruz County Elections Office.
The
Superintendent/President shall submit recommendations to the Board regarding
adjustments to be made to the boundaries of each trustee area, if any adjustment is
necessary, after each decennial federal census. The Superintendent/President shall submit
the recommendation in time for the Board to act as required by law.
In the event of a tie in Governing Board member elections, the winner of the election shall be
determined by lot. The Board Chair shall notify each candidate who has received the tie vote to
appear before the Board either in person or by representative at a time and place determined by
the Board. The Board shall, at that time and place, determine the winner by lot. Each candidate’s
name shall be printed on an identical 3" x 5" card and be placed in a container by the Secretary to
the Board.
The Board Chair (or another member designated by the Chair if the Chair is one of the tie
candidates) shall draw a card from the container. The candidate listed on the first card drawn
shall be declared the winner of the election and the Secretary to the Board shall certify the result.
_____________________________________________________________________________________________
BP 1040
Page 1 of 1
Board Elections
136
Chapter One: Bylaws of the Governing Board
Except as specified in the initial election and as provided in the Education Code to replace
vacancies, elected Board members shall serve four-year terms (December to November).
Legal Reference: Education Code Sections 5304 and 72022 5000 et seq.
Adopted: February 1, 1988
Revised: November 6, 1995
Revised: September 12, 2011
_____________________________________________________________________________________________
BP 1040
Page 1 of 2
Board Elections
137
Chapter One: Bylaws of the Governing Board
BP 1090
Conflict of Interest
(League BP 2710)
No member of the Board of Trustees shall have any financial interest in any contract or purchase
order made by the Board or in any contract they make in their capacity as Board member. A
Board member shall not be deemed considered to be financially interested in a contract if
his/her interest is limited to those interests if the member’s interests is remote as defined as
remote under by the Government Code 1091 or is limited to interests defined by
Government Code Section 1091.5., the interest is disclosed to the Board, and the Board ratifies
such interested transaction without the vote of the interested members.
A Board member who has a remote interest in any contract considered by the Board shall
disclose his/her interest during a Board meeting and have the disclosure noted in the
official Board minutes. The Board member shall not vote or debate on the matter or
attempt to influence any other Board member to enter into the contract.
A Board member shall not engage in any employment or activity that is inconsistent with,
incompatible with, in conflict with or inimical to his/her duties as an officer of the District.
In compliance with law and regulation, the Superintendent/President shall establish
administrative procedures to provide for disclosure of assets of income of Board members
who may be affected by the official actions, and prevent members from making or
participating the making of Board decisions which may foreseeably have a material effect
on their financial interest.
Board members shall file statements of economic interest with the filing officer identified
by the administrative procedures.
Board members are encouraged to seek counsel from the District’s legal advisor in every
case where any question arises.
Relevant provisions of the Government Code, including Sections 87300, et seq., Sections 1090 et
seq. and the regulations and related appendices set forth in the California Code of Regulations
and California Code of Regulations Sections 18730 et seq., are incorporated by reference and
constitute the Conflict of Interest Code of the Cabrillo Community College District.
Persons holding designated positions shall file statements of economic interest (Form 7030)
pursuant to Section 4(b) of the Conflict of Interest Code with the office of the
Superintendent/President of the Cabrillo Community College District.
See Administrative Procedure AR 1090
Legal Reference: Education Code Section 72533; Government Code Sections 1090 et seq.,
82041, 87300 et seq.; and 2 California Code of Regulations Sections 18730 et seq. Government
Code Sections 1090 et seq.; 1126; and 87200 et seq.; Title 2 Section 18730 et seq.
_____________________________________________________________________________________________
BP 1090
Page 1 of 1
Conflict of Interest
138
Chapter One: Bylaws of the Governing Board
Adopted: February 1, 1988
Revised: November 7, 1994
Revised: September 12, 2011
_____________________________________________________________________________________________
BP 1090
Page 1 of 2
Conflict of Interest
139
Chapter One: Bylaws of the Governing Board
BP 1130
Closed Session
(League BP 2315)
Closed sessions of the Board shall only be held as permitted by applicable legal provisions
including but not limited to the Brown Act, California Government Code and California
Education Code. Matters discussed in closed session may include: only for discussion of
personnel matters; pending, proposed, or anticipated litigation; for instruction to agents relative
to negotiation processes; or to meet with its negotiator prior to the purchase, sale, exchange or
lease of real property.

The appointment, employment, evaluation of performance, discipline or dismissal of
a public employee;

Charges or complaints brought against a public employee by another person or
employee, unless the accused public employee requests that the complaints or
charges be heard in open session. The employee shall be given at least 24 hours
written notice of the closed session.

Advice of counsel on pending litigation, as defined by law;

Consideration of tort liability claims as part of the District’s membership in any
joint power agency formed for purposes of insurance pooling;

Real property transactions;

Threats to public safety;

Review of the District’s position regarding labor negotiations and giving
instructions to the District’s designated negotiator;

Discussion of student disciplinary action, with final action taken in public;

Conferring of honorary degrees;

Consideration of gifts from a donor who wishes to remain anonymous;

To consider its response to a confidential final draft audit report from the Bureau of
State Audits.
The agenda for each regular or special meeting shall contain information regarding
whether a closed session will be held and shall identify the topics to be discussed in any
closed session in the manner required by law.
After any closed session, the Board shall reconvene in open session before adjourning and
shall announce any actions taken in closed session and the vote of every member present.
All matters discussed or disclosed during a lawfully held closed session and all notes,
minutes, records or recordings made of such a closed session are confidential and shall
remain confidential unless and until required to be disclosed by action of the Board or law.
_____________________________________________________________________________________________
BP 1130
Page 1 of 1
Closed Session
140
Chapter One: Bylaws of the Governing Board
Closed Sessions may be conducted as required subject to applicable Education Code and
Government Code provision. The agenda for closed session shall also be made available and
contain sufficient detail to comply with Government Code section 54954.5. Minutes may be
kept; however, such minutes shall be available only to the extent allowed by the Government
Code. Official action taken in closed session shall be reported out as required by the Government
Code.
If any person requests an opportunity to present complaints to the Board about a specific
employee, such complaints shall first be presented to the Superintendent/President. Notice
shall be given to the employee against whom the charges or complaints are directed. If the
complaint is not resolved at the administrative level, the matter shall be scheduled for a
closed session of the Board. The employee shall be given at least 24 hours written notice of
the closed session, and shall be given the opportunity to request that the complaints be
heard in an open meeting of the Board.
The student Board member shall not attend closed sessions.
Legal Reference: Education Code Sections 72122 72112 and 72023.5; and Government Code
Sections 54956.8, 54956.9, 54957, 54957.2, and 54957.6., and 11125.4.
Adopted: February 1, 1988
Revised: May 2, 1994
September 12, 2011
_____________________________________________________________________________________________
BP 1130
Page 1 of 2
Closed Session
141
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
August 1, 2011
Cabrillo Legislative Policy
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
INFORMATION
ENCLOSURE(S)
Page 1 of 2
E.8
Background:
As a single college community college district, Cabrillo has very limited resources for legislative advocacy.
At the June 13 Board Meeting, Board Chair Stonebloom appointed an ad hoc Legislative Committee
composed of Board members Rebecca Garcia and Donna Ziel. The Committee has met to discuss
development of a Board legislative policy overview, and also met with the college president on July 15 to
work together to prepare a Board Information Item. The Legislative Committee recommends the following
criteria and legislative priorities for Board input and discussion:
Criteria for Legislative Involvement:
A.
B.
C.
The Board will take positions only on issues directly affecting the Cabrillo Community College District.
Letters of Support or Opposition
1. Cabrillo will send letters in support of or opposition to a local, state and federal legislative issues only
when the issue is one that has been approved by the Board and/or the Chair of the Board with input from
the President of the college.
2. Cabrillo’s support or opposition to local, state and federal legislative issues and letters in support of or
in opposition to those issues will be based on Board approved legislative priorities.
Resolutions
1. The Board will consider a resolution only if it is desirable for the Board to take an official position on
a matter which is necessary to promote and/or protect the best interest of Cabrillo College.
Cabrillo College Legislative Priorities:
(2011-12)
A.
State Priorities
1. Support stable, predictable funding for community colleges
2. Support a stable and predictable student enrollment fee policy
3. Support access and flexible approaches to Financial Aid for all students
4. Support ongoing funding and resources for instructional and student services programs to assure
student success and completion
5. Support legislative goals for implementation of the League’s 2020 Vision for Student Success
6. Support the continuing authority of local control
7. Other?
(Continued on next page)
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
142
B.
Federal Priorities
1. Support increased access and funding for community colleges
 Carl D. Perkins Vocational and Technical Education Act
 Higher Education Act
 Pell Grants
 DREAM Act/Student Adjustment Act
2. Support the Reauthorization of the Workforce Investment Act
2
143
AGENDA ITEM BACKGROUND
TO:
GOVERNING BOARD
FROM:
PRESIDENT
DATE:
August 1, 2011
SUBJECT:
Watsonville Center Annual Report
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
INFORMATION
E.9
ENCLOSURE(S)
Page 1 of 2
BACKGROUND
The Watsonville Center continues to offer access to higher education in a venue particularly
accessible to residents of the Pajaro Valley and the tri-county location in Cabrillo’s service area.
In spring 2011, over 2,200 students enrolled at the Center, with 41% taking classes exclusively
on site.
Since the expansion with a three-story facility in 2001 (Building A), the Center has often served
educational, governmental and nonprofit organizations in the Watsonville community by
providing space for meetings, events and presentations. Starting on July 1st of this year,
collaboration with community partners entered a new phase with two new educational partners
through a formal lease for daytime use of Building B. Ceiba College Preparatory Academy will
start its ninth grade program in the first floor classrooms of the original two-story facility
(Building B), and the SOS (Second Opportunity for Students) program will go through a
redesign to use the rest of the building and continue its 9-year relationship with the college at this
site. SOS is a partnership with the County Office of Education’s Alternative Education program
and Watsonville/Aptos Adult Education. Both Ceiba and SOS have goals of preparing students
to succeed in college and education beyond high school, and both enroll youth from the
Watsonville community who are traditionally underserved in higher education.
Instruction and educational support services
Students at the Watsonville Center are still able to complete general education requirements for
AA/AS degrees and course preparation for majors in certain degrees and certificates. When the
Green Technology Center (Buildings C & D) is completed at the end of 2011, students will also
have access to the most up-to-date information and training in the area of sustainable energy and
technologies in construction and other trades. In developments within instructional support, the
Supplemental Instruction (SI) model of peer-facilitated tutoring was piloted at the Integrated
Learning Center (ILC) for math students as part of the STARS First Year Experience pilot with
the Title V grant. SI has successfully engaged students in a tutoring model that complements the
traditional tutoring services and has the potential to grow to other math classes and subject areas.
The integration of library services has also continued to grow within the ILC, as has the selection
of electronic and online resources for students working on labs in English and ESL.
Administrator Initiating Item:
Rachel Mayo, Dean Education Centers
Renée M. Kilmer, VP Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
144
Student Services
The lease of Building B during the day prompted a move for the Admissions and Records (A&R)
office from that building to the space inside the front door of Building A where the bookstore
was formerly located. Due to budgetary considerations, the bookstore operation closed at the end
of the spring semester, and students will need to procure texts at the Aptos store or online
through the bookstore's website. The A&R relocation puts all of the student services on the first
floor of the same building, which will serve students well. The following table shows some
demographic and enrollment information highlighting the differences between the Watsonville
and Aptos student populations, which are taken into account by the college when planning for
services. For example, the hours of operation for Admissions and Records, counseling and
financial aid extend to 6:00 p.m. in Watsonville to better serve the larger evening population.
Extra support is provided for online registration and financial aid applications, addressing the
higher percentage of first time students, lower numbers of those with a college background, and
a much smaller percentage of those who enroll in online classes.
Overview of enrollment patterns
The following table shows that 44% of Watsonville Center students are co-enrolled in classes at
the Aptos campus and 30% are enrolled full-time when college-wide enrollment is taken into
account, which is close to the full-time enrollment rate across the college. However, in sharp
contrast to Aptos students and the college as a whole, only 5% of those enrolled exclusively in
classes on site are attending full time. This corresponds to the profile of the working student
population, along with the higher enrollment rate in evening classes noted earlier.
WATSONVILLE CENTER ENROLLMENT COMPARED TO APTOS CAMPUS
SPRING 2011
FTES
Hispanic/Latino
WATSONVILLE
2,232 (15.8% of college)
413.62 (7.6% of college)
1,746 (78.2% of Center)
APTOS
12,362 (87.6% of college)
4,201.69 (77.4% of college)
3,466 (28% of campus)
COLLEGE-WIDE
14,108
5,427.72
4,440 (31.5% of total)
White
Concurrent High School
Foreign HS completion
Completed BA or higher
First time students
Enrolled at this site only
333 (14.9% of Center)
39 (1.7%)
99 (4.4%)
76 (3.4%)
217 (9.7%)
917 (41.1%)
7,213 (58.3% of campus)
441 (3.6%)
209 (1.7%)
1,393 (11.3%)
664 (5.4%)
8,447 (68.3%)
7,837 (55.6% of total)
493 (3.5%)
281 (2.0%)
1,569 (11.1%)
860 (6.1%)
14,108 (100%)
Enrolled in classes at this site
and online
Enrolled at both sites
80 (3.6%)
2,431 (19.7%)
3,481 (24.6%)
978 (43.8%)
978 (7.9%)
Enrolled in day classes
Enrolled in evening classes
Enrolled in both day &
evening classes
Full time enrollment on site
Full time enrollment in
classes college-wide
578 (25.9%)
606 (27.2%)
1,006 (45.1%)
6,357 (51.4%)
1,829 (14.8%)
4,072 (32.9%)
6,747 (47.8%)
2,506 (17.8%)
4,225 (29.9%)
99 (4.5%)
677 (30.3%)
2,889 (23.4%)
4,250 (34.4%)
4,393 (31.1%)
Enrollment (unduplicated)
2
145
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
August 1, 2011
Santa Cruz County College Commitment Update
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 1
E.10
Background:
It is anticipated that President King will provide an update on the Santa Cruz County College Commitment at
the June 1, 2011 Board meeting.
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
146
147
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 1, 2011
SUBJECT:
Recent Grant Applications Submitted by the Instruction Office
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 1
E.11
Background:
Resolution 039-11: UPCCA Informal Bidding Resolution
Application to EDD in Partnership with WIB
The college partnered with the Workforce Investment Board (WIB) in submitting a $1,064,941 proposal to
the Employment Development Department (EDD) for a Workforce Investment Act (WIA) Youth Career
Technical Education grant. Grant funds will support developing a pathway in our Culinary Arts and
Hospitality Management (CAHM) Program that focuses on providing short-term training in culinary arts
basics, entrée, baking and appetizer preparation and service; sanitation and hygiene and advanced culinary
arts skills, culminating in a Cabrillo College Entry Level Cook Certification. This grant would support
development of the program and intern partnerships offered through the CAHM Program along with
providing WIA eligible students with needed educational support (i.e., books, tools). It would also help build
feeder programs with the Regional Occupation Program (ROP) and WIA's Youth Program, which serves
out-of-school, high risk students.
BACCC Application to BAWFC for Healthcare Initiative
Bay Region Healthcare Sector Strategy Grant Application -- Cabrillo College, via the Bay Area
Community College Consortium (BACCC), submitted a $100,000 proposal to the Bay Area Workforce
Funding Collaborative (BAWFC) in July 2011. The funds would allow BACCC to:
 Form and convene a Bay Region Health Careers Partnership comprised of Industry, Education and
Workforce Development stakeholders across the Bay Region using a marketplace model to assess interests
related to insuring the best qualified healthcare workforce, providing an adequate supply to meet industry
demand, and to undertake efforts to achieve this goal where interests align.
 Build system capacity to track Career Technical Education (CTE) student outcomes by convening
interested colleges across the state to plan and participate in a CTE Employment Outcomes Survey,
replicating Cabrillo’s annual CTE Completer/Leaver survey at scale, including a data sample comprised of
Bay Region Allied Health students.
Administrator Initiating Item:
Rock Pfotenhauer, Dean, CEED
Renée M. Kilmer, VP Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
148
149
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 1, 2011
SUBJECT:
Cabrillo College Monthly Calendar
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 2
E.12
BACKGROUND:
The following calendar presents information about selected events and significant dates for the month of
August. Dates given are accurate as of July 15, 2011.
Administrator Initiating Item:
Kristin Fabos, Director of Marketing
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
150
August 2011
Marketing and Communications Department • 831/479-5744
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Governing Board
Closed Session,
5:00 p.m.
Meeting, 6:00 p.m.
Watsonville Center
Ongoing:
WebAdvisor
Registration
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
1
Cabrillo Stage
Hairspray, 2:00 PM
Crocker Theater
The Last Five Years,
3:00 PM, Black Box
Cabrillo Stage
Hairspray, 2:00 PM
Crocker Theater
The Last Five Years,
3:00 PM, Black Box
Flex Week begins -->
Breakfast with Brian,
8:30 - 10:00 AM
Cafeteria
Fall semester begins
Men’s Soccer vs.
Cañada, 7:00 PM
Cabrillo Gallery
presents, “Sea States: TA Auditions for
Linda Simmel,”
fall production,
through Sept. 23
7:00 PM, Crocker
Theater
Additional Listings
Cabrillo Stage
Hairspray,
Children’s Matinee,
10 AM, Crocker
Theater
TA Auditions for fall
production, 7:00
PM, Crocker Theater
.
Coming in Early September
Aug. 30
Volleyball Scrimmage vs. UCSC, TBA
Sept. 1
TA Auditions for fall production, 7:00 PM, Crocker Theater
Sept. 2
Volleyball Classic - 3-Way Tournament vs. Sacramento City & Fresno City, TBA
Sept. 2
Women’s Soccer vs. San Francisco City College, 2:00 PM
Sept. 5
Labor Day
Sept. 9-11 Tandy Beal & Company: HereAfterHere, 7:30 PM, Crocker Theater
Sept. 12 Governing Board Meeting, 5:00 PM, Sesnon House
Cabrillo Stage
Hairspray, 7:30 PM
Crocker Theater
The Last Five Years,
8:00 PM, Black Box
Cabrillo Stage
Hairspray, 7:30 PM
Crocker Theater
The Last Five Years,
8:00 PM, Black Box
Cabrillo Stage
Hairspray, 7:30 PM
Crocker Theater
The Last Five Years,
8:00 PM, Black Box
Cabrillo Stage
Hairspray, 7:30 PM
Crocker Theater
The Last Five Years,
8:00 PM, Black Boxr
<-- Flex Week ends
All College Day,
8:00 AM, Crocker
Theater
Cabrillo Stage
Hairspray, 7:30 PM
Crocker Theater
The Last Five Years,
8:00 PM, Black Box
Cabrillo Stage
Hairspray, 2:00 PM
Hairspray, 7:30 PM
Crocker Theater
The Last Five Years,
8:00 PM, Black Box