Cabrillo College Governing Board

1

Cabrillo College Governing Board

Monday, September 12, 2011

Cabrillo College Sesnon House

6500 Soquel Drive

Aptos, California 95003

OPEN SESSION (McPherson Room)

1. Call to Order and Roll Call

2. Adoption of Agenda

3. Public Comments Regarding Closed Session Items (three minute time limit per speaker)

Please notify clerk if you desire to speak to the Board.

4. Announcement of Closed Session

5. Adjourn to Closed Session

CLOSED SESSION (Pino Alto Room)

1. Conference with Labor Negotiator (Government Code §54957.6)

District’s Designated Representative: Victoria Lewis

Employee Organization: CCEU


District’s Designated Representative: Victoria Lewis

Employee Organization: CCFT


District’s Designated Representative: Brian King

Employee Organizations: Management and Confidential

Employees

4. Conference with Real Property Negotiators (Government Code

§54956.8)

Property: 104 Whispering Pines , Scotts Valley, California 95066

Agency Negotiator: Brian King

Negotiating Party: Matt Sheldon, JR Parrish

Under Negotiation: Terms of Payment, Conditions

5. Conference with Real Property Negotiators (Government Code

§54956.8)

Property: Health and Wellness Education Center (HW1),

6500 Soquel Drive, Aptos, California 95003

Agency Negotiator: Brian King

Negotiating Parties and Possible Leaser: James Vegher,

Precision Physical Therapy and Susan McMillan, Dominican

Hospital ;

Under Negotiation: Terms of Payment, Conditions

OPEN SESSION (McPherson Room)



Call to Order and Roll Call



Report Out of Closed Session

A. Consent Items

1. Minutes and Consent Agenda (these items are approved when the agenda is approved unless a Board member wishes to discuss)

PAGE TIME

5:00

6:00

6:01

B. Consent Items (continued) a) Minutes of August 1, 2011

2. Register of Warrants

It is recommended that the Governing Board ratify warrant numbers 08690 –09359 for the amount of $5,708,156.94.

3. Ratification: Construction Change Orders

It is recommended that the Governing Board ratify the construction change orders as provided.

4. Quarterly Financial Status Report CCFT 311Q

It is recommended that the Governing Board accept the report,

CCFS 311Q Quarterly Financial Status Report, and order its inclusion on the official minutes of the College.

5. Resolution Number 042-112011-12 Appropriation Limit (Gann

Limit)

It is recommended that the Governing Board adopt the Resolution to establish the Appropriations Limit for 2011-12.

6. CEED Professional Services Contract

It is recommended that the Governing Board authorize the Vice

President of Administrative Services to execute professional service contracts with Alex Kramer, Audries Blake, Claire

Laughlin, and Kitty O’Doherty.

7. Acceptance of Grant for the Business and Entrepreneurship

Center for 2011-2012

It is recommended that the Governing Board accept the $205,000 grant from the California Community College’s Chancellor’s

Office. It is further recommended that the Board authorize the

Vice President, Administrative Services to execute and make all necessary arrangements in relation to this grant agreement and any future amendments on behalf of the college.

8. Small Business Development Center Grant

It is recommended that the Governing Board accept the $40,000 grant from the Santa Cruz Workforce Investment Board. It is further recommended that the Board authorize the Vice

President, Administrative Services to execute and make all necessary arrangements in relation to this grant agreement and any future amendments on behalf of the college.

9. Human Resources Management Report

It is recommended that the Governing Board ratify and/or approve the human resources management report.



Introduction of Newly Appointed Faculty and Staff

B. Special Presentation

Horticulture - There is something "fishy" going on at the horticulture center. Peter Shaw, Program Chair, and two students will present a short update on the program's alternative food production systems.

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September 12, 2011

5

13

35

39

45

49

51

53

55

6:05

C. Oral Reports

1. Board Members’ Reports

2. Student Trustee’s Report

3.

Superintendent’s Report

4. CCFT

Comments on issues of interest to the Cabrillo College

Federation of Teachers.

5. Faculty Senate

Comments on issues of interest to the Faculty Senate

6. CCEU

Comments on issues of interest to the Cabrillo Classified

Employees Union.

D. Action Items

1. Resolution 041-11: Reduction or Discontinuance of Classified

Service

It is recommended that the Governing Board adopt resolution

040-11 as presented.

2. Appointment of Members to the

Measure D Citizens’ Bond

Oversight Committee

It is recommended that the Governing Board appoint three members to the Measure D Citizens’ Bond Oversight Committee as recommended by the Superintendent/President.

3. 2011-12 Final Budget

It is recommended that the Governing Board approve the 2011-

12 Final Budget.

4. Facilities Master Plan (FMP) Semi-Annual Update, Revision and

Project Status

It is recommended that the Governing Board approve the

Facilities Master Plan as presented.

5. Board Policy for Student Success, BP 1021

It is recommended that the Governing Board approve the Board

Policy for Student Success, BP 2021 as presented.

6. Board Policy Revisions: Office of the President, Second Reading

It is recommended that the Governing Board approve the revisions to the Board policies as presented to BP 1020 – Duties and Responsibilities of the Board, BP 1030

– Board Membership and Eligibility, BP 1040 – Board Elections, BP 1090 – Conflict of

Interest, BP 1130 – Closed Session.

E. Information Items

1. Financial Reports

The financial reports are provided for Governing Board information.

2. Quarterly Investment Report (6/11)

57

59

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September 12, 2011

6:10

6:13

6:15

6:17

6:19

6:20

6:22

61

63

69

71

81

103

6:40

E. Information Items (continued)

The Quarterly Investment Report is provided for Governing Board information.

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September 12, 2011

3. Cabrillo AA-T and AS-T degrees: CCCCO Approval

The Cabrillo AA-T and AS-T degrees are provided for Governing

Board information.

4. Board Policy Revisions: Office of the President, First Reading

Board Policies are presented as a first reading for Governing

Board review and will return for action at the next Governing

109

111

Board meeting.

5. Increase in the Student Health Fee 119

The increase in the student health fee item is presented as a first reading for Governing Board review and will return for action at the next Governing Board meeting.

6. Santa Cruz County College Commitment Update

The Santa Cruz County College Commitment Update is provided

121 for Governing Board information.

7. Bookstore Update 123

The Cabrillo College Bookstore update is provided for Governing

Board information.

8. Cabrillo College Monthly Calendar

The Cabrillo College activities calendar for the month of

September is provided for Governing Board information.

9. Agenda for Next or Future Board Meetings

The Cabrillo College Governing Board may discuss items to be placed on the agenda for the future Board meetings.

CLOSED SESSION

ADJOURN 7:00

For ADA related meeting accommodations, contact Dominique Hansen, Executive Assistant to the

President, at (831) 479-6306 at least 24 hours in advance of the meeting.

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Minutes of Meeting

CABRILLO COLLEGE GOVERNING BOARD

August 1, 2011

REGULAR MEETING

The regular monthly meeting of the Cabrillo College Governing Board was held at the Watsonville Center, 318 Union Street, Watsonville, California on Monday,

August 1, 2011. Chair Katy Stonebloom was absent. Vice Chair Al Smith acted as

Chair Pro Tem and opened the meeting in Open Session at 4:45 pm. Roll was taken; present were Vice Chair Smith, Trustees Rebecca Garcia, Gary Reece, Rachael

Spencer, Susan True, and Donna Ziel. Vice Chair Smith asked for Public Comments on Closed Session items. There were no public comments.

Closed Session items were announced and the meeting was adjourned to Closed

Session at 4:46 p.m. Trustee Smith declared conflict of interest on closed session items #5 and #7; he excused himself and did not participate in the discussion.

Closed Session was adjourned at 6:10 pm.

ROLL CALL

Vice Chair Al Smith called the Open Session to order at 6:16 p.m. Other Trustees present were Rebecca Garcia, Gary Reece, Rachael Spencer, Susan True and

Donna Ziel. Also present were members of the community, college faculty, staff and students.

REPORT OUT OF CLOSED SESSION

Chair Smith reported the following out of Closed Session:



Consent Item #1: The Board adopted the administrative determinations of

4/29/11 and 7/1/11 as the final District decision in the matter.



Consent Items #2 and 3: no action taken on these items; however, the

Board gave direction to the Labor Negotiator.



Action Item #10 will be dropped from the agenda. AB 515 is being converted to a two year bill; no reason to deal with it tonight as it may change.

PROCEDURAL ITEMS

It was moved and seconded (True/Spencer) to approve the consent agenda items, including the minutes from the June 13, 2011 with a recommendation for staff to research spelling of the names listed under oral communications, page 1 of 8 of minutes.

The motion carried with the following roll call vote:

Student Trustee Advisory Vote: none.

AYES: Garcia, Reece, Smith, Spencer, True, Ziel

NOES: None

ABSENT: None

ABSTAIN: None

INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF

Isabel O’Connor, Dean of Human Arts and Social Sciences (HASS) and Georg

Romero, Interim Director of the Library were introduced. Dan Borges, the new

Director of Information Technology (IT), will be introduced at the September

Board meeting.

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CALL TO ORDER

ROLL CALL

REPORT OUT OF

CLOSED SESSION

APPROVAL OF

CONSENT AGENDA

AND MINUTES

INTRODUCTION OF

NEWLY APPOINTED

FACULTY AND STAFF

Minutes of Meeting

ORAL COMMUNICATIONS

Maria Vaz, student, asked if students may evaluate instructors in the Music

Department as they do in other departments. Al Smith replied that the Board cannot discuss this topic, but will refer the question to staff who will get back to her.

ORAL REPORTS

Board Trustees’ Reports

Rebecca Garcia reported that she attended the following conferences:



NALEO in San Antonio, in June. There were many valuable workshops on higher education.



ACCT retreat in Charleston, SC in July. She noted that her travel expenses were not paid by Cabrillo.

Rebecca also noted the excellent data on student success from the summer Migrant

Program at Cabrillo. Al noted that he looks forward to a time when the Board can get out to other colleges to share what we do and learn from others.

Student Trustee’s Report

None.

Superintendent’s Report

Brian thanked Joe Nugent, Director of Facilities Planning and Plant Operations

(FPPO) and Victoria Lewis, Vice President, Administrative Services for their work to minimize the impact of Friday’s PG&E power outage at the Aptos Campus and

Tatiana Bachuretz for stepping up to assist with the August Board meeting.

Faculty Senate

None.

CCEU

Stephanie stated that the classified staff has been here most of the summer, and that the process of Round 1, 2 and Phase 1, 2 and 3 of budget reductions and layoffs have been emotionally exhausting. She noted that the reductions update on pages 73-75 have been vetted through the shared governance process. She also expressed her hope that future reductions to classified staff would be congruent with program reductions.

She noted that on page 97 the latest SPRAC report reflects 3 reductions plans that have been pulled and need to be re-discussed; these three have not been passed on to the president.

Stephanie asked that we reexamine our core values, how individuals being laid off are treated, and what training is available if someone is indeed laid off. She noted the great reputation of the college in the community is in part because we treat people well.

Stephanie also noted the CCEU welcome back luncheon will be held Tuesday,

August 23, 2011 in Horticulture. Lunch is 12:00-1:00 and the meeting 1:00-2:00.

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August 1, 2011

ORAL

COMMUNICATIONS

ORAL REPORTS

BOARD TRUSTEE

REPORTS

STUDENT

TRUSTEE’S

REPORT

SUPERINTENDENT’S

REPORT

FACULTY SENATE

CCEU

Minutes of Meeting

CCFT

Debora Bone substituted for Paul Harvell. She noted that she served on SPRAC and while it was a painful process hopes the Board finds their reviews useful.

She noted that while striving for a balanced budget and protecting the future of the college, keeping the spirit of the college going, goodwill, creativity and flexibility are also important. It is important that those who make the ultimate sacrifice of letting go of their job get respect and acknowledgement of monetary and psycho social hardships. This is a time for support and assistance. Debora noted that Cabrillo is one of a small number of colleges laying off contract faculty this year. Our values are showing at this time, and the way we treat people reflects those values. Debroa then stated we are an upstanding moral place, we take care of our own students and faculty and staff. She thanked the Board for their efforts to make that come true, and it was noted that Interest Based Bargaining (IBB) is a good way for both sides to identify core shared values as they go into difficult decision making and a training for faculty, staff and the board was requested since participants have changed.

ACTION ITEMS

Resolution 040-11: Reduction or Discontinuance of Classified Service

It was recommended that the Governing Board adopt resolution 040-11: reduction or discontinuance of classified service. It was noted that position #10 is vacant. It was moved and seconded (Reece/Spencer) to approve resolution 040-11.


Student Trustee Advisory Vote: none.


NOES: None

ABSENT: None

ABSTAIN: None

The motion carried.

Framework for Evaluation of Private Donations for Course Offerings

It was recommended that the Board approve the framework for private donations to support credit course offerings.

It was moved and seconded (Garcia/True) to approve the framework for evaluation of private donations for course offerings.

The motion carried.

Resolution 037-11: Santa Cruz County College Commitment

It was recommended that the Governing Board adopt resolution 037-11 in support the Santa Cruz County College Commitment as presented.

Trustee Garcia asked who participates in this program. Vice President Bailey-

Fougnier replied that the work actually starts in the 4 th

grade and that all parents and students will be informed of the county’s commitment. The initiative is modeled in part on the CAP program. Parents and students will be invited to tour

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August 1, 2011

CCFT

ACTION ITEMS

RESOLUTION 040-11:

REDUCTION OR

DISCONTINUANCE OF

CLASSIFIED SERVICE

FRAMEWORK FOR

EVALUATION OF

PRIVATE DONATIONS

FOR COURSE

OFFERINGS

RESOLUTION 037-11:

SANTA CRUZ COUNTY

COLLEGE

COMMITMENT

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Minutes of Meeting the campus--as resources allow--to help them believe college is a real possibility for them. The Board requested that:

 staff employ bilingual marketing outreach tools to the media (radio, television and print)

 that language be added to the College Master Plan expressing the goal to decrease the equity gap in education.

Brian made a brief presentation on higher education and ranking in the international and national arenas, as well as within California. He noted that Long

Beach is comprised of one school district while in Santa Cruz County there are twelve. Trustee Spencer expressed her excitement and support for sharing resources and working together in the community—we want this type of leadership. She recommended that the presentation be shared with the student senate. Trustee True shared the enthusiasm for the project and values the initiative to strengthen high quality learning opportunities in our county. She asked if the goals could be more measurable, such as a 20% increase. Trustee Reece and

Garcia noted how important it is to include the parents. Trustee Ziel stated that 43-

46% of freshmen do not meet minimum qualifications in English and Math; she noted how much she looks forward to this extremely important project going forward. It was noted that having the two California State University’s and UCSC on board is very important.

It was moved and seconded (Reece/Spencer) to approve resolution 037-11.


Student Trustee Advisory Vote: None.


NOES: None

ABSENT: None

ABSTAIN: None

The motion carried.

Resolution 038-11: Child Care Grant Agreements with California Department of

Education for Fiscal Year 2011-12

It was recommended that the Governing Board adopt resolution 038-11 and accept the three grants totaling $467,976 from the California Department of Education and authorize the Vice President, Administrative Services to enter into Agreements

CSPP-1589, CCTR-1331, CFCC-1030 with the California Department of

Education.

It was moved and seconded (Spencer/True) to approve resolution 038-11.




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August 1, 2011

RESOLUTION 038-11:

CHILD CARE GRANT

AGREEMENTS WITH

CALIFORNIA

DEPARTMENT OF

EDUCATION FOR

FISCAL YEAR 2011-12

Minutes of Meeting

NOES: None

ABSENT: None

ABSTAIN: None

The motion carried.

Board Policy Revisions: Office of Instruction, Second Reading

It was recommended that the Governing Board approve the revisions to the Board policies as presented to Off Campus Programs, BP 3140: Evening and Weekend

Programs, BP 3150, College Calendar, BP 3500.

It was moved and seconded (Reece/Spencer) to approve the Board policy revisions.

The motion carried.

Budget Reduction Plans

It is recommended that the Governing Board approve the 2011-12 Phase I, Round II reductions as presented.

It was moved and seconded (Garcia/Ziel) to approve the budget reduction plans.

The motion carried.

Approval Five Year Capital Construction Plan: 2013-17

It was recommended that the Governing Board authorize the Vice President,

Administrative Services to submit the 5-Year Capital Construction Plan for 2013-

2017.

It was moved and seconded (Reece/Spencer) to approve the Five Year Capital

Construction Plan.

The motion carried.

Private Donation to Fund Chinese Language Credit Classes

It was recommended that the Governing Board approve the framework for private donation to offer one Chinese language course in the fall semester and one Chinese language course in the spring semester.

Marlene Majewska, a member of the public, thanked the Board on behalf of the

Friends of Chinese Language at Cabrillo College for reinstating a Chinese language class. She hoped there could be two classes instead of one. Yaming Shen noted that the curriculum has been rewritten for transfer credit. Trustee Spencer noted that the recently developed procedure for privately funded courses should help reduce the confusion about the process.

It was moved and seconded (True/Ziel) to approve the framework for private donation to offer Chinese Language Credit Classes.

The motion carried.

Lease Agreement: 350 Building

It was recommended that the Governing Board authorize the Vice President,

Administrative Services to enter into a new one year lease agreement with the Santa

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August 1, 2011

BOARD POLICY

REVISIONS: OFFICE OF

INSTRUCTION,

SECOND READING

BUDGET REDUCTION

PLANS

APPROVAL: FIVE YEAR

CAPITAL

CONSTRUCTION PLAN:

2013-17

PRIVATE DONATION

TO FUND CHINESE

LANGUAGE CREDIT

CLASSES

LEASE AGREEMENT:

350 BUILDING

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Minutes of Meeting

Cruz Office of Education for use Monday through Friday at the Cabrillo College 350 building at 6500 Soquel Drive.

It was moved and seconded (Garcia/Spencer) to approve the 350 building lease agreement.

The motion carried.

Resolution 035-11: In Opposition to Community College Extension Programs for

Credit Courses (Brownley AB 515)

It was recommended that the Governing Board adopt resolution 035-11 in opposition to Assembly Bill 515. This resolution was prepared at the request of Board Chair

Stonebloom and Trustee Garcia.

This item was removed from Agenda.

Resolution 039-11: UPCCA Informal Bidding Resolution

It was recommended that the Governing Board adopt resolution 039-11 enacting the updated informal bidding procedures under the UPCCA.

It was moved and seconded (True/Reece) to approve resolution 039-11.




NOES: None

ABSENT: None

ABSTAIN: None

The motion carried.

INFORMATION ITEMS

2011-2012 Budget Update

The 2011-12 budget update was provided for Governing Board information.

Vice President Lewis reviewed highlights of the 2011-12 budget and noted that the

College Planning Council (CPC) and Service and Program Reduction Advisory

Committee (SPRAC) reviewed and discussed the recommendations in depth.

Trustee Reece noted that while congratulations are in order for the 2011-12 budget, the worry is now the 2012-13 and 2013-14 budgets. Even if all the reserves are applied the deficit numbers are still huge. The challenge is for CPC and SPRAC to come up with a solution and there is not much time to get this done.

Trustee Spencer stated that from the national arena we know how not to do it, to divide and disagree; we need to do this together.

Trustee True noted that the budget picture is more understandable.

College Planning Council and Services and Program Reduction Advisory

Committee Update

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August 1, 2011

RESOLUTION 035-11: IN

OPPOSITION TO

COMMUNITY

COLLEGE EXTENSION

PROGRAM FOR CREDIT

COURSES (BROWNLEY

AB 515)

RESOLUTION 039-11:

UPCCA INFORMAL

BIDDING RESOLUTION

2011-2012 BUDGET

UPDATE

COLLEGE PLANNING

COUNCIL AND

SERVICE AND

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Minutes of Meeting

Trustee Reece asked what is the process once accepted by CPC, what happens?

Brian replied that many of the recommendations as revised during the shared governance process are substantially different from the initial ones. He noted that

CPC’s review was complete and recommendations came forward, but three Round

1 recommendations were still in process. Through good budget planning we are close but we have also been good at recognizing that the numbers have changed significantly. Staff will go back to CPC and through the process. Whatever pause we are able to take will be temporary.

Trustee Reece noted that he hopes that the SPRAC recommendations go through

CPC and that CPC comes up with a recommendation. If there are disagreements with how to move forward, he requested to have a mechanism for that info to be passed on to the Board.

Facilities Master Plan Project Status

The Facilities Master Plan project status was provided for Governing Board information.

Financial Reports

The financial reports were provided for Governing Board information.

2010-11 Cash Flow Update – 2010-11 4th Quarter

The cash flow update for the 2010-11 4th quarter was provided for Governing

Board information.

Board Policy for Student Success, BP 1021

Trustee Garcia requested that the administration draft a board policy reflecting the

Cabrillo College Governing Board’s commitment to student success. She noted that making the resolution a Board Policy institutionalizes it.

Board Policy Revisions: Office of the President, First Reading

Board Policies were presented as a first reading for Governing Board review and will return for action at the next Governing Board meeting.

Trustee Garcia asked about BP 1040, the boundaries and the redistricting process, and noted that there is no mention of the subcommittee (Al, Rachel, Katy). It was noted that it is not necessary to have a standing subcommittee that meets once every ten years, but it can be mentioned. If it is a standing committee staff time is required to agendize the meeting. Add Live Oak, District 3 on page 135.

Cabrillo Legislative Policy

The Cabrillo legislative policy was provided for Governing Board information.

Trustees Garcia and Ziel were appointed to this committee to develop the process.

The Board will continue the discussion at the Governing Board’s annual retreat on

October 29, 2011.

Watsonville Center Annual Report

The Watsonville Center annual report was provided for Governing Board information.

Santa Cruz County College Commitment Update

An update on the Santa Cruz County College Commitment was provided for

Governing Board information.

Recent Grant Applications Submitted by the Instruction Office

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August 1, 2011

PROGRAM REDUCTION

ADVISORY

COMMITTEE UPDATE

FACILITIES MASTER

PLAN PROJECT

STATUS

FINANCIAL REPORTS

2010-11 CASH FLOW

UPDATE- 2010-11 4

TH

QUARTER

BOARD POLICY FOR

STUDENT SUCCESS, BP

1021

BOARD POLICY

REVISIONS: OFFICE OF

THE PRESIDENT, FIRST

READING

CABRILLO

LEGISLATIVE POLICY

WATSONVILLE

CENTER ANNUAL

REPORT

SANTA CRUZ COUNTY

COLLEGE

COMMITMENT

UPDATE

RECENT GRANT

Minutes of Meeting

The recent grant applications submitted by the Instruction Office was provided for


Cabrillo College Monthly Calendar

The Cabrillo College activities for the month of August were presented for


Agenda for Next or Future Board Meetings

The Cabrillo College Governing Board discussed items to be placed on the agenda for the future Board meetings.

Trustee Spencer would like to participate in Interest Based Bargaining Training.

Trustee Garcia thanked Brian for gathering data on redistricting and noted that we may need a consultant for voting rights act to ensure that provision in Section 5 and 2 are being met to avoid lawsuits. Match from SC County breakdown by district.

ADJOURN

The open session of the Cabrillo College Governing Board was adjourned at 8:15 p.m.

Respectfully submitted,

Secretary

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August 1, 2011

APPLICATIONS

SUBMITTED BY THE

INSTRUCTION OFFICE

CABRILLO COLLEGE

MONTHLY CALENDAR

AGENDA FOR NEXT

BOARD MEETING

ADJOURNMENT

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AGENDA ITEM BACKGROUND

TO: GOVERNING BOARD

FROM: PRESIDENT

SUBJECT:

Register of Warrants

REASON FOR BOARD CONSIDERATION

ACTION

ITEM NUMBER

A.2

DATE

September 12, 2011

ENCLOSURE(S)

Page 1 of 22

BACKGROUND:

The following warrants are submitted for Governing Board ratification:

REGISTER NO.

1

2

3

4

5

6

7

8

9

10

DATE

07-01-11

07-07-11

07-14-11

07-21-11

07-21-11

07-28-11

08-02-11

08-04-11

08-11-11

08-18-11

WARRANT NO.

08690-08692

08693-08803

08804-08951

08952-08980

08981-09076

09077-09194

09195-09197

09198-09212

09213-09246

09247-09359

TOTAL AMOUNT

652.21

1,422,270.07

564,234.82

80,403.57

1,346,871.95

847,560.82

971.34

40,390.80

1,112,538.03

292,263.33

$5,708,156.94

* NOTE: Student refund and financial-aid registers totaling $359,060.08 are available in the Business Office

for review.

RECOMMENDATION:

It is recommended that the Governing Board ratify warrant numbers 08690–09359 for the amount of

$5,708,156.94

.

Administrator Initiating Item:

Roy Pirchio

Victoria Lewis

Academic and Professional Matter

If yes, Faculty Senate Agreement

Senate President Signature

 No Final Disposition

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

31

32

33

34

35


TO: GOVERNING BOARD DATE

FROM: PRESIDENT

SUBJECT:

Ratification: Construction Change Orders


ENCLOSURE(S)


ACTION

ITEM NUMBER

A.3

Page 1 of 3

BACKGROUND:

In accordance with Board Policy 4155, the attached change orders over $25,000 and less than 10% of the original contract value are submitted for Governing Board ratification.

Continued on page 2

FISCAL IMPACT

:

$17,118 from the project contingency funds for each project.

RECOMMENDATION

:

It is recommended that the Governing Board ratify the construction change orders provided as an attachment.


Joe Nugent

Victoria Lewis

Academic and Professional Matter  Yes  No Final Disposition



 Yes  No

Ratification: Construction Change Orders: cont.

36

Project Green

Tech Center

Change order #

PCO 001

PCO 007

PCO 024

PCO 027

PCO 031

PCO 033

PCO 034

Green Technology Center

Contractor

Dilbeck

Amount Description

-1,686

Staff was able to obtain four light fixtures from the City of Watsonville.

This is the credit for not purchasing the base bid light fixture.

2,230

The infiltration chamber (a filtering system to remove dirt, solid particals, grease and oil from rain water runoff in the parking lot) was required to be installed lower than originally planned to allow proper slope for all catch basins.

-4,649

Staff and the architect changed some of the door hardware to new products not available at original bid time to significantly reduce installation cost.

727

Extra charges for gas line trenching from the building to the meter not in the original scope of work.

1,765

Additional charges for unforeseen conditions with lime treating the site.

In three locations the existing shallow utilities needed to be handworked and required extra pavement.

879

During value engineering, the roof material on the upper roof and the eyebrows of Building A was changed to composite shingles from tile.

In reviewing the look of the building while roofing materials were being added, staff recommend replacing the eyebrow composite shingles with tile.

15,125

During value engineering, the brick pavers in the sidewalk along Union

Street were removed from the project. These pavers would match the streetscape that is in front of our existing building. Staff recommends putting these back in the project to keep the streetscape consistant. The

City of Watsonville requested we reconsider keeping them in the project as well.

14,390

Total Change Order

Ratification: Construction Change Orders: cont.

Project Allied

Health Sidewalk

Reconfiguration

Change order #

Contractor

Cen Con

Amount

PCO 003

37

Description

3,580

We changed the top of the ramp area to allow better access to the court yard between the buildings for service vehicles.

PCO 004 1,863

Additional equipment and labor to remove an unforseen condition-excessive cement--during the required relocation of a storm drain. Included in this is authorization for over time to pour the retaining walls prior to the holiday weekend. The stair footing would have been exposed for 5 days in an unsafe condition had we not done this.

PCO 008

PCO 009

Allied Health

1,499

-12,904

Due to unforeseen conditions with the sidewalk, the forms required last minute adjustments just prior to pouring the cement to be compliant.

The District received a large change order for adjusting 4 manhole covers and related demolition for paving the ADA accessible parking spaces and the ramps servicing the parking spaces. We removed this work from the contractor's scope of work after receiving a quote from another paving contractor to complete the work saving over $15,677 (the amount of the change order).

-5,962 Total Change Order

Project

Sesnon Road Repaving

Change order #

PCO 001

Sesnon Road

Total All Change Orders

Contractor

Earthworks

Amount Description

8,690

The original plan specified two different processes to be used for the road resurfacing. We simplified this to be a 6" section in all traffic areas and a 2" section in all parking areas.

8,690 Total Change Order

17,118

Note: These change orders are reflected in the Facilities Master Plan (FMP) Status Report.

38

39


FROM: PRESIDENT

SUBJECT:


Quarterly Financial Status Report CCFS 311Q


ACTION

ITEM NUMBER

A.4

DATE


ENCLOSURE(S)

Page 1 of 5

BACKGROUND :

AB2910, Chapter 1486, Statutes of 1986, requires California Community College Districts to report quarterly on their financial condition. The process is as follows:

After the end of each quarter, each District will prepare the quarterly report form, CCFS 311Q.

The District chief executive officer and chief business officer certify the accuracy of the data and present the report to the Governing Board. The District Governing Board is to review the report at a regularly scheduled meeting and enter it into the minutes of the meeting.

District staff submits the report to the Chancellor’s Office 45 calendar days following the end of the quarter.

The financial status of the District, as of the fourth quarter of the fiscal year, is according to budget expectations.

FISCAL IMPACT:

None

RECOMMENDATION:

It is recommended that the Governing Board accept the report, CCFS 311Q Quarterly Financial

Status Report, and order its inclusion on the official minutes of the College.


Graciano Mendoza

Victoria Lewis

Academic and Professional Matter  Yes  No Final Disposition

If yes, Faculty Senate Agreement  Yes  No


40

41

42

43

44

45


TO: GOVERNING BOARD

FROM: PRESIDENT

SUBJECT:

Resolution Number 042-11

2011-12 Appropriation Limit (Gann Limit)


ACTION

ITEM NUMBER

A.5

DATE


ENCLOSURE(S)

Page 1 of 3

BACKGROUND :

The Governing Board is required to adopt an annual resolution to establish the appropriation limit. This may be done at a regularly scheduled meeting or noticed special meeting. As also required, documentation used in determination of the limit has been available to the public for 15 days.

Limitation information will be reported to the Chancellor’s Office on the Annual Financial and Budget

Report, CCFS-311.

RECOMMENDATION:

It is recommended that the Governing Board adopt the Resolution to establish the Appropriations Limit for 2011-12.



Victoria A. Lewis




46

CABRILLO COLLEGE

RESOLUTION NUMBER 042-11

WHEREAS

,

in compliance with the Government Code, the Appropriation Limitation in compliance with the Government Code, documentation used in

BE IT THEREFORE RESOLVED that the attached Appropriation Limitation for 2011-

12 is herewith adopted.

I certify that the foregoing resolution was adopted at the regular meeting of the Cabrillo

College Governing Board held on September 12, 2011.

DATE:____________________________ _________________________________________

Secretary

AYES:

NOES:

ABSENT:

, calculation has been completed as prescribed by the Chancellor’s Office and

WHEREAS determination of the limit has been available to the public for fifteen days, then

47

CALIFORNIA COMMUNITY COLLEGES

GANN LIMIT WORKSHEET

2011-2012

DISTRICT NAME:_Cabrillo Community College District________

DATE:____8/24/11___

I. 2011-12 APPROPRIATIONS LIMIT:

A. 2010-11 Appropriations Limit

B. 2011-12 Price Factor: 1.0251

C. Population factor:

$ 70,831,711

1. 2009/2010 Second Period Actual FTES 12,799___

2. 2010/2011 Second Period Actual FTES 12,023____

3. 2011/2012 Population change factor 0.94___

(line C.2. divided by line C.1.)

D. 2010-2011 Limit adjusted by inflation and population factors

(line A multiplied by line B and line C.3.)

E. Adjustments to increase limit:

1. Transfers in of financial responsibility

2. Temporary voter approved increases

3. Total adjustments - increase

Sub-Total

F. Adjustments to decrease limit:

$…68,253,012…

$ ......................

____________

____________

$.......................

1. Transfers out of financial responsibility

2. Lapses of voter approved increases

3. Total adjustments - decrease

G. 2011-2012 Appropriations Limit

$ ......................

___________

< >

$ 68,253,012

II. 2011-2012 APPROPRIATIONS SUBJECT TO LIMIT:

A. State Aid (General Apportionment, Apprenticeship

Allowance, Basic Skills, and Partnership for Excellence)

B. State Subventions (Home Owners Property Tax Relief,

Timber Yield tax, etc.)

C. Local Property taxes

D. Estimated excess Debt Service taxes

E. Estimated Parcel taxes, Square Foot taxes, etc.

F. Interest on proceeds of taxes

G. Local appropriations from taxes for unreimbursed State, court, and federal mandates

H. 2011-2012 Appropriations Subject to Limit

$ 36,116,310

____160,465

18,431,340

0_

0_

20,234

< 0 >

$ 54,728,349

48

49



FROM: PRESIDENT

SUBJECT:

CEED Professional Service Contracts


ENCLOSURE(S)


ACTION

ITEM NUMBER

A.6

Page 1 of 1

Background

:

Career Education and Economic Development (CEED) carries out a number of projects that are externally funded and which we do not have the internal capacity to staff. We wish to renew contracts with the following for the 2011-12 fiscal year:

 Alex Kramer serves as Coordinator and provides program development, marketing and implementation for the South Bay Business & Entrepreneurship Center (BEC) and the Youth

Entrepreneurship Program (YEP) for the 17 south Bay Area community colleges. The contract amount is for $80,424.

 Audries Blake, CTE Partnerships Director, provides expertise in facilitating and managing CTE program alignment and coordination among the area high schools, the ROP program, and the college. The contract amount is for $87,888.

 Claire Laughlin provides community outreach, curriculum development and program management for the Contract Education Program to serve the needs of the community and generate income for the

College. She also provides coordination for our partnership activities with other workforce development stakeholders. The contract amount is for $101,700.

 Kitty O’Doherty facilitates and coordinates regional industry and education partnerships and provides project management for the Bay Area Community College Consortium. The contract amount is for $111,228.

Fiscal Impact

:

Expenditures of $381,240 funded by various revenue sources including Chancellor’s Office grants and

Contract Education fees.

Recommendation

:

It is recommended that the Governing Board authorize the Vice President of Administrative Services to execute professional service contracts with Alex Kramer, Audries Blake, Claire Laughlin, and Kitty

O’Doherty.


Rock Pfotenhauer, Dean, CEED

Renée M. Kilmer, VP Instruction




50

51



FROM: PRESIDENT

SUBJECT:

Acceptance of Grant for the Business and Entrepreneurship

Center for 2011-2012


ACTION

ITEM NUMBER

A.7


ENCLOSURE(S)

Page 1 of 1

Background

:

In 2010 Cabrillo College was awarded a highly competitive grant to operate the Business and

Entrepreneurship Center (BEC), serving the Community Colleges of the greater San Francisco Bay region.

We have recently received notice from the Chancellor’s Office that the funding to operate the Business and

Entrepreneurship Center has been renewed. This center will work in alignment with our Small Business

Development Center and will also provide services to foster instruction in entrepreneurship in the colleges of the greater Bay Area and will develop entrepreneurial pathways to small business owners served by collaborating agencies. This funding will support program operations for fiscal years 2011-2012.

Fiscal Impact

:

An increase of $205,000 in revenue and expenditures.

Recommendation

:

It is recommended that the Governing Board accept the $205,000 grant from the California Community

College’s Chancellor’s Office. It is further recommended that the Board authorize the Vice President,

Administrative Services to execute and make all necessary arrangements in relation to this grant agreement and any future amendments on behalf of the college.







52

53



FROM: PRESIDENT

SUBJECT:

Small Business Development Center Grant


ENCLOSURE(S)


ACTION

ITEM NUMBER

A.8

Page 1 of 1

Background

The Central Coast Small Business Development Center (SBDC) has successfully provided layoff aversion technical assistance and Rapid Response referrals since 2009 for the federal Rapid Response Program. The

SBDC submitted a new grant proposal to the Workforce Investment Board of Santa Cruz (WIB) to continue to assist Santa Cruz County employers.

Cabrillo’s Central Coast Small Business Development Center will be awarded a $40,000 grant from the

Santa Cruz County WIB. This funding will support continuing layoff aversion programs for the 2011-2012 fiscal year.

Fiscal Impact

An increase of $40,000 in revenue and expenditures.

Recommendation

It is recommended that the Governing Board accept the $40,000 grant from the Santa Cruz Workforce

Investment Board. It is further recommended that the Board authorize the Vice President, Administrative

Services to execute and make all necessary arrangements in relation to this grant agreement and any future amendments on behalf of the college.







54

55



FROM: PRESIDENT

SUBJECT:

Human Resources Management Report


ACTION

ITEM NUMBER

A.9

BACKGROUND:

Requesting ratification and/or approval of the following employment transactions:


ENCLOSURE(S)

Page 1 of 2

FISCAL IMPACT:

Within budgeted FTE’s.

RECOMMENDATION:

It is recommended that the Governing Board ratify and/or approve the transactions as described on the attached page.


Loree McCawley/Victoria Lewis






Yes



No



Yes



No

Final Disposition

Name Department/Division Position

ELLIS, Robin MacDonald Bookstore/Administrative

Services

LEMON, Grant FP&PO / Administrative

Services

LIPSCOMB, Paul

MORAN, Pablo

PEREZ, Agustin

TACKITT, Jason

VALOFF, John

FP&PO/Administrative

Services


Services


Services


Services

FP&PO / Administrative

Services

Bookstore Manager

Lead Maintenance Technician

Custodian

Custodian

Custodian

Custodian

Custodian

Note: Appointments are subject to successful completion of all employment regulatory compliance requirements

09/01/11

09/12/11

09/06/11

09/06/11

09/06/11

08/15/11

Effective Date

09/12/11

Action

Resignation

(DOH: 02/19/08)

Promotion

Appointment

Appointment

Appointment

Appointment

Retirement

(DOH: 01/03/89)

56

September 2011

Page 2 of 2

57


TO: GOVERNING BOARD

FROM: PRESIDENT

DATE


SUBJECT:

Resolution 041-11: Reduction or Discontinuance of Classified

Service


ACTION

ITEM NUMBER

D.1

ENCLOSURE(S)

Page 1 of 2

BACKGROUND:

The following resolution serves to reduce and discontinue a classified position, and authorizes the College administration to initiate the layoff process. The procedure used for layoff follows the requirements of the

Education Code and applicable provisions of the Collective Bargaining Agreement between Cabrillo

College and C.C.E.U.

In summary, the resolution calls for the elimination of one .71 full time equivalent (FTE) position.

FISCAL IMPACT:

To be determined based on the outcome of the 2011-2012 budget.

RECOMMENDATION:

It is recommended that the Governing Board adopt Resolution 040-11 as presented.

Administrator Initiating Item: Academic and Professional Matter




Yes



No



Yes



No


Brian King Senate President Signature

58

CABRILLO COMMUNITY COLLEGE DISTRICT

GOVERNING BOARD

RESOLUTION NO. 041-11

IN THE MATTER OF THE

REDUCTION/ELIMINATION OF CLASSIFIED SERVICE

WHEREAS, due to lack of work and/or lack of funds in the Cabrillo Community College

District, the Governing Board, under the authority of Education Code sections 88014, 88015, 88017,

88117, and 88127, hereby finds it necessary and in the best interest of the District to eliminate a position

(the full-time equivalent (FTE)) of the classified service as specified below:

Library/Learning Resources Center

1.

Eliminate Laboratory Instructional Assistant, Tutorials – .71 FTE

NOW, THEREFORE, BE IT RESOLVED that as of September 12, 2011, the incumbent in this specially funded program position shall be given not less than 45 days notice prior to the effective date of layoff.

BE IT FURTHER RESOLVED that the Superintendent/President or his designee is authorized and directed to give notice of layoff to the affected employee as set forth above as required by law.

PASSED AND ADOPTED THIS 12 th day of September, 2011.

AYES:

NAYS:

ABSTAIN:

ABSENT:

_______________________________

Chairperson of the Board

ATTEST: _______________________________

Secretary to the Board

59



FROM: PRESIDENT


SUBJECT:

Appointment of Members to the

Measure D Citizens’ Bond Oversight Committee

ENCLOSURE(S)

Page 1 of 1

REASON FOR BOARD CONSIDERATION ITEM NUMBER

ACTION D.2

BACKGROUND :

Following the successful passage of Measure D in the March 2004 election, the Governing Board established and appointed members to an independent Citizens’ Oversight Committee, COC, as required by the Education Code.

The current representatives on the COC are:

Category

Business Representative

Member of Taxpayer Organization

At-large Community Member

At-large Community Member

Member

John Fry

Michael Bethke

Bob Dills

Location

Watsonville

Santa Cruz

Kathy Blackwood Santa Cruz

Santa Cruz

Term

1 st

2 nd x x x x

Cabrillo Student Organization/Club Leigh Ann Lively Ben Lomond x

Active Member of Senior Citizen Group Bud Winslow Capitola x

Member of College Support Org. Diane Craddock Santa Cruz x

Term expires

August 2012

August 2012

August 2012

August 2012

August 2011

August 2011

August 2011

The District took several steps to inform the community that applications for open seats were available, and that the

President would recommend the appointment of new representatives at the September Board meeting. The District issued a press release in June 2011 and posted an announcement on the Cabrillo College website with a link to the application. Press coverage ran in the Santa Cruz Sentinel on June 30, 2011. According to the Committee Bylaws, representatives may serve up to two consecutive terms. The term for three representatives to the Citizens’ Oversight

Committee expired at the end of August. After careful review of the prospective candidates’ qualifications, we recommend the following candidates for appointment to the Measure D Citizens’ Bond Oversight Committee:

Category

Member of Senior Citizen Group

Member

Sharon Gray

Location

Aptos

Term Expires

August 2013

Member of College Support Organization

Cabrillo Student Organization/Club

FISCAL IMPACT :

Blaine Brokaw

Oleksii Chuiko

Santa Cruz

Aptos

August 2013

August 2013

None.

RECOMMENDATION :

It is recommended that the Governing Board appoint three members to the Measure D Citizens’ Bond Oversight

Committee as recommended by the Superintendent/President.


Victoria Lewis/

Brian King






Yes



No Final Disposition



Yes



No

60

61


TO: GOVERNING BOARD

FROM: PRESIDENT

SUBJECT:

2011-12 Final Budget

DATE


ENCLOSURE(S)


ACTION

ITEM NUMBER

D.3

Page 1 of 1

BACKGROUND:

The 2011-12 Final Budget is presented to the Governing Board under separate cover. The 2011-12

Final Budget is also accessible at the Business Office website at: http://www.cabrillo.edu/internal/businessoffice/

RECOMMENDATION:

It is recommended that the Governing Board approve the 2011-12 Final Budget.



Victoria Lewis




 Yes  No Final Disposition

 Yes  No

62

63


TO: GOVERNING BOARD

FROM: PRESIDENT

SUBJECT:

Facilities Master Plan (FMP)

Semi-Annual Update, Revision and Project Status

REASON FOR BOARD CONSIDERATION ITEM NUMBER

DATE


ENCLOSURE(S)

Page 1 of 6

ACTION D.4

Background:

This report provides a detailed summary of Facilities Master Plan (FMP) projects recently completed, projects under construction or active planning, projects approved for future construction as well as recommendations for changes to FMP projects, scope, budget or schedule. The FMP is officially revised in the spring and fall each year and was last presented in March 2011, with the latest revisions of

June 2011.

The following schedules are included with this report:

A. Summary of Revisions to the March 2011 FMP and New Activities

B. Projects Completed Since January 2011

C. Projects in Progress or Active Planning

D. Remaining and Future Projects

E. FMP Funding / Cost Summary

RECOMMENDATION:

It is recommended that the Governing Board approve the Facilities Master Plan as presented in this report.


Joe Nugent

Victoria Lewis




Yes







Yes



No


64

June, 2011 – Cabrillo College Facilities Master Plan

A.

Summary of Revisions to the Approved March 2011 FMP and New Activities

Arts Education Classrooms Project

As reported in March 2011, the VAPA Complex continues to be fully occupied and operational not withstanding construction deficiencies. The project has been submitted to DSA for final approval and is expected to receive final certification. Staff is working to identify alternative corrective measures in order to resolve deficiencies such as HVAC (Heating, Ventilation & Air Conditioning) throughout the five buildings and water leaks in the Theater and Music buildings.

Health and Wellness Project

Nursing, Radiology Technology, Medical Assisting, Dental Hygiene, Health and Wellness, and the Stroke Center are fully operational with the exception of the accessible path and sidewalk project. The ADA ramp and sidewalk project was informally bid in May 2011 and is expected to be completed at the end of the summer. Once the sidewalk is complete this project will be submitted to DSA for final certification and close out.

Building 300 Renovation

With renovations to the building complete, the twelve classrooms and eight offices have been occupied for an entire semester with minor adjustments to operating systems. Some of the equipment has been purchased and installed. Staff is working with DSA to complete the project closeout. DSA is currently processing project closeout requests received in February

2011.

Watsonville Community Education Center (Formally called ITEC, GTC, among others)

This project was developed in collaboration with staff and faculty in order to construct a 14,000 square foot Platinum Level LEED certified “green” community education center. The District received a grant for $2.5 million from Economic Development Agency for the project, and the grant was augmented by $865,000 to help fund the upgrade to a Platinum Level LEED certified “green” building. The project name has been changed to the Watsonville Community Center to reflect the new focus.

The Division of State Architect (DSA) approved the plans in June of 2010 and EDA approved the plans and specifications in July 2010. The project went to bid in August 2010. In October, the

Board approved Dilbeck and Sons as well as an augmentation to the budget of $517,000. A deductive change order for the value engineering items discussed at the October Board meeting was approved at the November Board Meeting. The District has received a generous donation from the

Ley Family of $100,000 for construction which allows us to add back some of the items that were value engineered out. Staff is working with the Architect, Contractor and Faculty to add back items as necessary throughout the course of the project.

As of June 2011, Building A (the main classroom building) has underground utilities, foundation, slab on grade, and installation of steel and wood framing are all complete. Building

“B” (shop building) has underground utilities, foundation, and steel erection and slab on grade are also all complete. Site utilities and roofing on both buildings are the next priority. While the contractor remains behind schedule by approximately two weeks, the project is expected to be back on track by mid August.

Page 2 of 6

65

June 2011 – Cabrillo College Facilities Master Plan

A.

Summary of Revisions to the Approved March 2011 FMP and New Activities, con’t

Measure D Funded Projects

As of 6/30/2011

Starting Balance-Measure D Bond $118,743,795

Description

1 Arts Education Classrooms

(Not Including Equipment)

2 Student Activities Center

3 Allied Health Classrooms

4 ADA Access and Safety

5 Road Resurfacing and Utilities

6 Upgrade Buildings/Classrooms

7 Equipment - General

8 Watsonville Green Technology Center

9 Interest

Total Currently Unallocated

Current Budget Spent or Allocated

53,040,894

20,866,640

28,500,556

2,171,027

1,150,000

9,719,184

4,489,000

7,500,000

127,437,301

53,040,894

20,866,640

28,500,556

1,871,286

1,100,053

5,711,545

4,186,221

7,500,000

122,777,195

Current Balance

Unallocated

0

299,741

49,947

4,007,639

302,779

0

0

0

545,680

5,205,786

Totals include Interest available

(thru June 30 2011) 9,172,868 8,627,188 545,680

Spreadsheet general notes: a.

Spreadsheet reflects Measure D only and does not include funding from other sources (state bond, state scheduled maintenance, Federal or Measure C). b.

Building 300 renovation is part of Upgrade Buildings/Classrooms (Item 6). c.

Allied Health Classrooms includes $17,493,255 (construction), $10,715,000 (parking structure now closed), $353,404 (relocation of the Sheriff’s office to clear the site now closed) (Item 3) d.

The Watsonville Green Technology Center budget includes the library acquisition for $2,911,942.

(Item 8) e.

The Bond Origination fee of $258,565 allocated from Measure D interest. f.

SAC budget includes an augmentation of $1,766,855 of Measure D interest income. (Item 2) g.

AEC budget includes an augmentation of $6,660,187 of Measure D interest income. (Item 1) h.

All figures are as of June 30, 2011 and are un-audited. i.

Current Balance Unallocated is not reserved for any specific project or for any specific category. j.

Interest does not include deduction for arbitrage not yet taken.

Page 3 of 6

66


A.

Summary of Revisions to the Approved March 2011 FMP and New Activities—con’t

MEASURE C FUNDED PROJECTS

As of 6/30/11

Description

North County

AEC

DSA closeout of previously completed projects

Track and Field Improvements

Campus Master Plan document updates

Current Allocated

1,590,742

186,833

28,618

63,459

18,437

Amount Allocated

Amount Unallocated as of 6-30-11

Total

1,888,088

51,519

$1,939,608

B.

FMP Projects Closed Since January 2011

Student Activities Center (SAC)

The Student Activities Center was occupied in October 2007. The Office of General Services, a

Division of the State Architect’s Office (DSA), required compliance on a variety of processes, including the monitoring of the soil nail wall, before closing and final certification of the building could occur. The building received final certification on March 22, 2011 and is effectively closed as of June 30, 2011.

Page 4 of 6

67


C. FMP Projects in Progress or Active Planning

This section includes projects under construction as well as those in active planning as of June 30,

2011.

Project & Planned Paid to Date

Completion Date Project Budget Funding Source (thru 6/30/10) Status / Comment

Arts Education Classrooms

(AEC)

Total Construction

AEC Equipment

Total Equipment

State Capital

20,357,000

Outlay Funds

5,531,947 Measure C

53,040,894 Measure D

78,929,841

State Capital

1,136,000

Outlay Funds

Measure D

1,122,157

Equipment

2,258,157

Total Project 81,187,998

State Capital

10,490,000

Outlay Funds

Allied Health Classrooms

121,741 Measure C

Total Construction

17,493,255 Measure D

28,104,996

Measure D

1,209,977

Allied Health Equipment

Equipment

State Capital

1,185,000

Outlay Funds

Total Equipment 2,394,977

20,357,000

5,345,114

51,899,527

77,601,641

Project in closeout

1,136,000

1,122,157

2,258,157

79,859,798

10,490,000 Substantially complete.

Classes being conducted in the

121,741 buildings effective Summer

14,859,136

2010.

25,470,877

1,038,700

State equipment funds have

716,281 been approved.

1,754,981

30,499,973 27,225,858 Total Project

Watsonville Green

Technology Center

Watsonville Green

Technology Center

Watsonville Green

Technology Center

Total Project

Total this Page

7,500,000 Measure D

100,000 Foundation

3,365,000 Federal Grant

10,965,000

122,652,971

5,337,352

0

1,636,390 EDD Grant

6,973,742

114,059,398

Page 5 of 6

68


C. FMP Projects in Progress or Active Planning, con’t

Project & Planned

Completion Date

DSA Project Close Out

Building 300 Renovation



Building 300- Equipment

Building 300- Equipment

Total Project

Campus Master Plan

Campus Wide Signage

Total This Page

Project Budget Funding Source

Paid to Date

(thru 6/30/10) Status / Comment

This is an ongoing project to close out projects completed in prior years (curently 12) with

61,337 Measure C 32,719 DSA.

Measure D

Building State has reduced their portion

2,166,000

1,051,000

Upgrades 1,108,298 from $2,167,000 to $1,051,000 due to bids being below

33 Measure C

Measure D

33 budget. State Equipment

931,000 Equipment 304,764 unchanged

931,000 State Funds

5,079,033 2,755,892 allocation will remain

70,400 51,963 Ongoing updates.

323,291

5,534,061

Measure C

Measure D

Accessibility 261,854

3,102,428

From Page Five $122,652,971

Total FMP Projects

In-Progress $128,187,032

$114,059,398

$117,161,826

Page 6 of 6

69


TO: GOVERNING BOARD

FROM: PRESIDENT

SUBJECT:

Board Policy for Student Success, BP 1021


Action

Background

:

ITEM NUMBER

D.5

DATE


ENCLOSURE(S)

Page 1 of 2

Board policies are presented as a second reading for Governing Board review for approval. BP 1021 is located in Chapter One of Cabrillo’s Board Policies, Bylaws of the Governing Board.

BOARD POLICY FOR STUDENT SUCCESS BP 1021

California’s community colleges system is the nation’s largest in total numbers and a constant leader in the nation in the percentage of the adult population in attendance;

There has been a general decline in United States higher education attainment compared to other large industrialized nations. In 1960, California ranked eighth in the nation in the percentage of adults between the ages 25- to 34-year-olds holding at least a bachelor’s degree. By 2006, California ranked 23rd in its share of

25- to 34-year-olds holding at least that degree and 43rd among states in the ratio of bachelor’s degrees awarded compared to high school diplomas awarded five years earlier.

President Barack Obama has proposed that the United States reclaim the lead in the percentage of adults earning associates’ degrees or higher among developed nations which would require increasing the percentage of 25– to 34-year-olds with associate degrees or higher from 40.4% to 60% by 2020.

The Public Policy Institute of California (PPIC) estimates that California needs one million more baccalaureate degree holders above the state’s baseline projection in 2025 to meet the workforce needs of

California employers. California’s community colleges are uniquely positioned to make a major contribution to increasing the success and achievement of their students which will, in turn, help California to reclaim its former level of excellence in education and economic well-being.

The Cabrillo College Governing Board recognizes the need for setting ambitious goals to enable students to increase completions – of both certificates and associate degrees and successful transfer -- which will lead to a significant increase in the number and percentage of Californians who hold an associate’s degree or higher and once again exceed the national average by 2020.

1. The Board of Trustees of the Cabrillo Community College District is committed to the implementation of the “2020 Vision for Student Success” report published by the Community College

League of California and its “Commission on the Future” in 2010.


Brian King




 Yes  No

2.

70

The Board of Trustees of the Cabrillo Community College District pledges to engage its local college(s) in efforts aimed at improving the access and success of its students while also increasing equity by closing the achievement gap among various racial groups of students.

2

71



FROM: PRESIDENT


SUBJECT:

Board Policy Revisions: Office of the President, Second Reading

ENCLOSURE(S)


Action

ITEM NUMBER

D.6

Page 1 of 1

Background

:

The District is in the process of revising Board Policies utilizing the California Community College

League’s model policies as applicable.

Attached are revisions to some of the Board Policies in the Office of the President as listed below:

0

Board Policy Action

BP 1020 – Duties and Responsibilities of the Board Update to reflect League Language

BP 1030 – Board Membership and Eligibility

BP 1040 – Board Elections

BP 1090 – Conflict of Interest

BP 1130 – Closed Session

Update to reflect League Language




Board policies are presented as a second reading for Governing Board review for approval.


Brian King




72

Chapter One: Bylaws of the Governing Board

BP 1020

Duties and Responsibilities of the Board

(League BP 2200)

The Board may initiate and carry on any program, activity, or may otherwise act in any manner which is not in conflict with the purposes for which community college districts are established.

3.

4.

5.

6.

2.

Examples of Board duties and responsibilities include, but are not limited to the following:

1. Select, appoint, and evaluate

, and delegate power and authority to effectively lead the

District to the Superintendent of the District.

Determine the broad general policies which will govern the operation of the District and define the institutional mission and set prudent ethical and legal standards for college operations,

and review them periodically.

Review and adopt the annual budget.

Approve the expenditure of all funds.

Appoint or dismiss employees upon the recommendation of the Superintendent.

Fix the rate of compensation for all employees and review all salary schedules annually subject to employee contracts.

7.

8.

Act upon recommendations of the Superintendent regarding site utilization and physical plant development.

Act upon recommendations of the Superintendent regarding major repairs and maintenance of the buildings, grounds, and equipment.

9. Consider reports from the Superintendent concerning the program

,

and condition

, and educational quality

of the college.

10. Act upon recommendations of the Superintendent concerning curricular offerings, annual calendar, and other phases of the college program.

11. Establish the necessary procedures to assure proper accounting of receipts and disbursements of district funds and other funds under the supervision of the District.

12. Provide for the annual audit of all funds of the District and other funds under the supervision of the District.

13. Consider communications and requests from citizens or organizations on matters of policy and administration.

14. Establish citizen advisory committees and approve the membership of such committees.

15. Serve as the board of final appeal for students, employees, and citizens of the Cabrillo

District. The Board shall serve in its appellate role for students and employees only after a decision on the matter in contention has been made by administrative action, and then upon the basis of a request for reconsideration of the matter by the Board. (Appeals by

_____________________________________________________________________________________________

BP 1020 Page 1 of 1


73

Chapter One: Bylaws of the Governing Board employees must be in concert with negotiated agreements). Appeals by citizens of the

District may be made to the Board.

16. Notify the Chair or Secretary of the Board when a member shall be absent from a Board meeting. Such notification shall be given as far in advance of the meeting as possible.

17. Evaluate annually the Superintendent/President’s performance as specified in the

Superintendent/President’s contract.

18. Represent the public interest.

19. Advocate and protect the college.

Legal Reference: Education Code Sections 7700 and 72233

70902

Accreditation Standard IVB. 1.d

Adopted: February 1, 1988

Revised: September 12, 2011

_____________________________________________________________________________________________

BP 1020 Page 1 of 2


74


BP 1030

Board Membership and Eligibility

(League BP 2010)

The Board shall consist of eight members. Seven shall be regular voting members elected atlarge by trustee area as defined in BP 2100 titled Board Elections

, and one shall be an advisory voting student member elected by the students at large.

Each Board member must be a resident of the District, 18 years of age or older, a registered voter, and not be disqualified from holding office under state law.

Any person who meets the criteria contained in law is eligible to be elected or appointed a member of the Board.

An employee of the District may not be sworn into office as an elected or appointed member of the Governing Board unless he or she resigns as an employee.

No member of the Governing Board shall, during the term for which he or she is elected, hold an incompatible office.

Legal Reference: Education Code Sections 72023, 72103, and 72104



_____________________________________________________________________________________________

BP 1030 Page 1 of 1

Board Membership and Eligibility

75


BP 1040

Election by District Regular Voting for Board Members and Term of Office

Board Elections

(League BP 2100)

The Governing Board consists of seven regular voting members elected from trustee areas by the registered voters of the particular trustee area. The terms are four years, commencing on

[specific date]

with elections held in even numbered years. Terms are staggered to provide continuity of membership. Elections are held in accordance with the provisions of the Education

Code.

The seven trustee areas are:

I

II

San Lorenzo Valley, Scotts Valley

Santa Cruz City (East side)

III Soquel, Capitola (part), Live Oak

IV Santa Cruz City (West side), North Coast of Santa Cruz County

V Watsonville

VI Aptos, Corralitos

VII South Santa Cruz County, east of Brown’s Valley and Amesti roads and north of

Holohan and College Roads. Also includes the area of south Santa Cruz County east of

Lakeview Road, and a portion of northern Monterey County and a portion of San Benito County.

The election of a Board member residing in and registered to vote in the trustee area he or she seeks to represent shall be only by the registered voters of the same trustee areas.

Detailed trustee area boundary maps shall be maintained and available at the Cabrillo College

Superintendent/President’s Office and the Santa Cruz County Elections Office.

The

Superintendent/President shall submit recommendations to the Board regarding adjustments to be made to the boundaries of each trustee area, if any adjustment is necessary, after each decennial federal census. The Superintendent/President shall submit the recommendation in time for the Board to act as required by law.

In the event of a tie in Governing Board member elections, the winner of the election shall be determined by lot. The Board Chair shall notify each candidate who has received the tie vote to appear before the Board either in person or by representative at a time and place determined by the Board. The Board shall, at that time and place, determine the winner by lot. Each candidate’s name shall be printed on an identical 3" x 5" card and be placed in a container by the Secretary to the Board.

The Board Chair (or another member designated by the Chair if the Chair is one of the tie candidates) shall draw a card from the container. The candidate listed on the first card drawn shall be declared the winner of the election and the Secretary to the Board shall certify the result.

_____________________________________________________________________________________________

BP 1040 Page 1 of 1

Board Elections

76


Except as specified in the initial election and as provided in the Education Code to replace vacancies, elected Board members shall serve four-year terms (December to November).

Legal Reference: Education Code Sections 5304 and 72022

5000 et seq.


Revised: November 6, 1995


_____________________________________________________________________________________________

BP 1040 Page 1 of 2

Board Elections

77


BP 1090

Conflict of Interest

(League BP 2710)

No member of the Board of Trustees shall have any financial interest in any contract or purchase order made by the Board or in any contract they make in their capacity as Board member

. A

Board member shall not be deemed considered to be financially

interested in a contract if his/her interest is limited to those interests

if the member’s interests is remote as defined as remote under

by the Government Code

1091 or is limited to interests defined by

Government Code Section 1091.5.

, the interest is disclosed to the Board, and the Board ratifies such interested transaction without the vote of the interested members.

A Board member who has a remote interest in any contract considered by the Board shall disclose his/her interest during a Board meeting and have the disclosure noted in the official Board minutes. The Board member shall not vote or debate on the matter or attempt to influence any other Board member to enter into the contract.

A Board member shall not engage in any employment or activity that is inconsistent with, incompatible with, in conflict with or inimical to his/her duties as an officer of the District.

In compliance with law and regulation, the Superintendent/President shall establish administrative procedures to provide for disclosure of assets of income of Board members who may be affected by the official actions, and prevent members from making or participating the making of Board decisions which may foreseeably have a material effect on their financial interest.

Board members shall file statements of economic interest with the filing officer identified by the administrative procedures.

Board members are encouraged to seek counsel from the District’s legal advisor in every case where any question arises.

Relevant provisions of the Government Code, including Sections 87300, et seq., Sections 1090 et seq. and the regulations and related appendices set forth in the California Code of Regulations and California Code of Regulations Sections 18730 et seq., are incorporated by reference and constitute the Conflict of Interest Code of the Cabrillo Community College District.

Persons holding designated positions shall file statements of economic interest (Form 7

0

30) pursuant to Section 4(b) of the Conflict of Interest Code with the office of the

Superintendent/President of the Cabrillo Community College District.

See Administrative Procedure AR 1090

Legal Reference: Education Code Section 72533; Government Code Sections 1090 et seq.,

82041, 87300 et seq.; and 2 California Code of Regulations Sections 18730 et seq. Government

Code Sections 1090 et seq.; 1126; and 87200 et seq.; Title 2 Section 18730 et seq.

_____________________________________________________________________________________________

BP 1090 Page 1 of 1




Revised: November 7, 1994


78

_____________________________________________________________________________________________

BP 1090 Page 1 of 2


79


BP 1130

Closed Session

(League BP 2315)

Closed sessions of the Board shall only

be held as permitted by applicable legal provisions including but not limited to the Brown Act, California Government Code and California

Education Code. Matters discussed in closed session may include: only for discussion of personnel matters; pending, proposed, or anticipated litigation; for instruction to agents relative to negotiation processes; or to meet with its negotiator prior to the purchase, sale, exchange or lease of real property.



The appointment, employment, evaluation of performance, discipline or dismissal of a public employee;



Charges or complaints brought against a public employee by another person or employee, unless the accused public employee requests that the complaints or charges be heard in open session. The employee shall be given at least 24 hours written notice of the closed session.



Advice of counsel on pending litigation, as defined by law;



Consideration of tort liability claims as part of the District’s membership in any joint power agency formed for purposes of insurance pooling;



Real property transactions;



Threats to public safety;

 Review of the District’s position regarding labor negotiations and giving instructions to the District’s designated negotiator;



Discussion of student disciplinary action, with final action taken in public;



Conferring of honorary degrees;



Consideration of gifts from a donor who wishes to remain anonymous;



To consider its response to a confidential final draft audit report from the Bureau of

State Audits.

The agenda for each regular or special meeting shall contain information regarding whether a closed session will be held and shall identify the topics to be discussed in any closed session in the manner required by law.

After any closed session, the Board shall reconvene in open session before adjourning and shall announce any actions taken in closed session and the vote of every member present.

All matters discussed or disclosed during a lawfully held closed session and all notes, minutes, records or recordings made of such a closed session are confidential and shall remain confidential unless and until required to be disclosed by action of the Board or law.

_____________________________________________________________________________________________

BP 1130 Page 1 of 1

Closed Session

80


Closed Sessions may be conducted as required subject to applicable Education Code and

Government Code provision. The agenda for closed session shall also be made available and contain sufficient detail to comply with Government Code section 54954.5. Minutes may be kept; however, such minutes shall be available only to the extent allowed by the Government

Code. Official action taken in closed session shall be reported out as required by the Government

Code.

If any person requests an opportunity to present complaints to the Board about a specific employee, such complaints shall first be presented to the Superintendent/President. Notice shall be given to the employee against whom the charges or complaints are directed. If the complaint is not resolved at the administrative level, the matter shall be scheduled for a closed session of the Board. The employee shall be given at least 24 hours written notice of the closed session, and shall be given the opportunity to request that the complaints be heard in an open meeting of the Board.

The student Board member shall not attend closed sessions.

Legal Reference: Education Code Sections

72122

72112 and 72023.5; and Government Code

Sections 54956.8, 54956.9, 54957, 54957.2, and 54957.6.

, and 11125.4.


Revised: May 2, 1994


_____________________________________________________________________________________________

BP 1130 Page 1 of 2

Closed Session

81



FROM: PRESIDENT

SUBJECT:

Financial Reports


INFORMATION

ITEM NUMBER

E.1


ENCLOSURE(S)

Page 1 of 22

BACKGROUND:

The following financial reports are presented for the information of the Governing Board:

Report Period Ending Page

Trial Balance 6/30/11 2

Year-to-Date Budget Reports

General Fund

Child Development Fund

Building Fund

Revenue Bond 1998 Construction Fund

Revenue Bond 2004 (Series A) Construction Fund

Revenue Bond 2004 (Series B) Construction Fund

Debt Service Fund

Retiree Benefit Fund

Clearing and Revolving

6/30/11

6/30/11

3-4

5-6

7

8

9

11

11

12

13

Bookstore

Cafeteria

6/30/11

6/30/11

14-15

16-17

Associated Students

Scholarships/Loans

Student Center Fee

Student Representation Fee

Trust and Agency

6/30/11

6/30/11

6/30/11

6/30/11

6/30/11

18

19

20

21

22


Roy Pirchio

Victoria Lewis

Academic and Professional Matter  Yes  No Final Disposition

If yes, Faculty Senate Agreement  Yes  No


82

83

84

85

86

87

88

89

90

91

92

93

94

95

96

97

98

99

100

101

102

103



FROM: PRESIDENT

SUBJECT:

Quarterly Investment Report


INFORMATION

ITEM NUMBER

E.2

DATE


ENCLOSURE(S)

Page 1 of 6

BACKGROUND :

The Quarterly Investment Report for the quarter ending June 30, 2011 is now presented to the Governing

Board.

The majority of Cabrillo’s cash is deposited with the Santa Cruz County Treasurer’s Office. A statement of the Treasurer’s portfolio is attached.

The financial institution acting as trustee for the proceeds of Certificates of Participation bonds is the US

Bank. A summary of Cabrillo’s holdings there is attached.

Statements from two term-share (certificate) accounts purchased with Bay Federal Credit Union by the

Associated Students of Cabrillo (ASC) College fund are summarized and attached. A report of the ASC savings account is also included.

The Cabrillo College Stage and the Cabrillo College Bookstore have money-market accounts with Bank of

America. A summary of their accounts is attached.


Roy Pirchio

Victoria Lewis




ISSUER

U.S. Treasuries

US Treasury

US Treasury

US Treasury

US Treasury

US Treasury

US Treasury

US Treasury

US Treasury

US Treasury

US Treasury

US Treasury

US Treasury

US Treasury

US Treasury

US Treasury

US Treasury

US Treasury

US Treasury

US Treasury

US Treasury

US Treasury

BOOK VALUE

10,002,726.74

12,995,829.17

15,008,047.02

9,995,043.06

13,005,186.26

15,008,512.64

10,988,320.12

14,979,820.85

15,063,139.87

11,994,728.32

9,495,233.00

19,068,818.01

13,191,470.29

14,016,027.03

15,029,516.34

17,972,532.24

13,974,353.70

15,161,162.32

15,000,509.51

13,061,562.88

10,965,830.43

Total US Treasuries

U.S. Government Agencies

Federal Farm Credit Bank

Federal Home Loan Mortgage Corp.





Federal Home Loan Bank





Federal National Mortgage Association







$ 285,978,369.80

10,999,811.43

8,997,180.00

10,994,118.06

9,992,777.78

12,992,664.29

12,000,813.33

12,990,162.07

13,000,000.00

9,993,263.31

9,979,822.22

11,805,339.41

14,012,740.95

14,987,000.00

14,991,487.50

14,234,149.54

16,993,255.09

14,020,486.67

12,000,000.00

Total Government Agencies

Medium Term Notes

General Electric

Total Medium Term Notes

Bank of the West

Bank of the West Checking

Total Bank of the West

Money Market Mutual Funds (3)

Fidelity Institutional Cash

Bank of the West Money Market

Total Money Market Mutual Funds

Miscellaneous Investments

LAIF

Teeter Loan / Santa Cruz Auditor

Total Miscellaneous Investments

$ 224,985,071.65

12,088,031.88

$ 12,088,031.88

7,830,493.75

$ 7,830,493.75

-

7,000,000.00

$ 7,000,000.00

5,053,579.12

17,000,000.00

.

$ 22,053,579.12

YIELD

Santa Cruz County Treasurer's Portfolio

As of June 30, 2011

PAR VALUE MARKET VALUE (1)

% of

PORTFOLIO % ALLOWED

1.18%

0.60%

0.60%

0.20%

0.35%

0.35%

0.48%

0.25%

0.30%

0.45%

0.33%

0.77%

0.73%

0.75%

0.73%

0.76%

1.02%

0.99%

1.15%

1.25%

0.25%

0.26%

0.26%

1.01%

0.94%

1.21%

0.50%

0.77%

1.18%

0.35%

0.95%

0.95%

0.35%

0.33%

0.51%

0.44%

0.51%

0.67%

0.22%

0.68%

0.22%

0.84%

0.83%

0.28%

0.30%

0.53%

0.54%

0.63%

0.62%

0.89%

0.54%

10,000,000.00

13,000,000.00

15,000,000.00

10,000,000.00

13,000,000.00

15,000,000.00

11,000,000.00

15,000,000.00

15,000,000.00

12,000,000.00

9,500,000.00

19,000,000.00

13,000,000.00

14,000,000.00

15,000,000.00

18,000,000.00

14,000,000.00

15,000,000.00

15,000,000.00

13,000,000.00

11,000,000.00

10,007,800.00

12,999,740.00

15,023,400.00

9,999,400.00

13,030,420.00

15,045,750.00

10,997,690.00

14,994,450.00

15,080,850.00

12,052,560.00

9,545,980.00

19,091,960.00

13,203,580.00

14,054,740.00

15,061,500.00

18,025,223.97

14,016,967.54

15,206,250.00

15,054,359.51

13,095,694.36

11,052,470.00

$ 285,500,000.00

$ 286,640,785.38

11,000,000.00

9,000,000.00

11,000,000.00

10,000,000.00

13,000,000.00

12,000,000.00

13,000,000.00

13,000,000.00

10,000,000.00

10,000,000.00

11,810,000.00

14,000,000.00

15,000,000.00

15,000,000.00

14,000,000.00

17,000,000.00

14,000,000.00

12,000,000.00

11,003,630.00

8,999,730.00

10,999,340.00

9,998,800.00

13,042,900.00

12,053,400.00

13,092,430.00

13,003,380.00

10,002,000.00

9,992,400.00

11,868,695.70

14,080,546.67

15,060,300.00

14,992,350.00

14,302,680.00

17,021,080.00

14,023,240.00

12,057,960.00

$ 224,810,000.00

$ 225,594,862.37

12,000,000.00

12,172,440.00

$ 12,000,000.00

$ 12,172,440.00

7,830,493.75

7,830,493.75

$ 7,830,493.75

$ 7,830,493.75

-

7,000,000.00

-

7,000,000.00

$ 7,000,000.00

$ 7,000,000.00

5,053,579.12

17,000,000.00

5,053,579.12

17,000,000.00

$ 22,053,579.12

$ 22,053,579.12

30%

-

10%

10%

10%

25%

25%

25%

25%

25%

25%

25%

25%

25%

25%

25%

25%

25%

25%

25%

25%

25%

25%

100%

10%

2.16%

1.40%

1.40%

0.00%

1.25%

1.25%

0.90%

3.04%

3.94%

1.78%

1.78%

2.11%

2.50%

2.68%

2.68%

2.54%

3.03%

2.50%

2.14%

1.96%

1.61%

1.96%

1.78%

2.32%

2.14%

2.32%

2.32%

40.18%

2.16%

2.69%

2.14%

1.70%

3.41%

2.36%

2.50%

2.68%

3.21%

1.79%

2.32%

2.68%

1.79%

2.32%

2.68%

1.96%

2.68%

2.50%

2.71%

2.68%

2.33%

1.96%

51.07%

100%

100%

100%

100%

100%

100%

100%

100%

100%

100%

100%

100%

100%

100%

100%

100%

100%

100%

100%

100%

100%

PURCHASE

DATE

08/03/09

12/23/10

11/18/10

10/14/10

12/15/09

03/05/10

04/14/10

10/29/10

11/08/10

02/17/11

01/24/11

03/24/11

03/25/11

11/22/10

04/29/11

11/18/10

06/09/11

05/12/11

01/14/10

11/18/10

03/16/10

10/28/10

11/04/09

01/14/10

11/18/10

12/16/10

01/07/11

04/05/10

04/19/10

03/10/11

04/15/11

12/30/10

01/12/11

03/07/11

04/08/11

04/08/11

05/02/11

05/25/11

09/15/10

11/24/09

07/13/11

08/17/11

09/16/11

10/13/11

12/09/11

03/05/12

05/18/12

10/29/12

11/02/12

02/13/12

02/19/13

02/26/13

03/25/13

05/22/13

06/14/13

11/18/13

12/09/13

05/12/14

MATURITY

DATE

07/31/11

08/25/11

08/31/11

09/22/11

09/30/11

10/31/11

11/17/11

12/15/11

01/15/12

01/31/12

02/29/12

05/31/12

06/15/12

06/30/12

07/31/12

08/31/12

09/30/12

10/15/12

04/30/13

08/15/13

09/15/13

CREDIT

RATING (2)

AAA

AAA

AAA

AAA

AAA

AAA

AAA

AAA

AAA

AAA

AAA

AAA

AAA

AAA

AAA

AAA

AAA

AAA

AAA

AAA

AAA

03/12/12

-

AAA

AAA

AAA

AAA

AAA

AAA

AAA

AAA

AAA

AAA

AAA

AAA

AAA

AAA

AAA

AAA

AAA

AAA

AAA

NR

NR

NR

NR

GRAND TOTAL 559,935,546.20

0.64% 559,194,072.87

561,292,160.62

(1) Market Value pricing derived from Union Bank safekeeper (custodial bank).

(2) Split ratings reflected (S&P / Moodys). If only one rating is posted for a security it is from both Moodys and Standard and Poors.

(3) Money Market Mutual Fund balances do not include current month interest.

100%

104

1.20%

1.00%

0.80%

0.60%

0.40%

0.20%

0.00%

County of Santa Cruz Investment Pool

Portfolio Net Yield

As of June 30, 2011

Month

Jul-09

Aug-09

Sep-09

Oct-09

Nov-09

Dec-09

Jan-10

Feb-10

Mar-10

Apr-10

May-10

Jun-10

Jul-10

Aug-10

Sep-10

Oct-10

Nov-10

Dec-10

Jan-11

Feb-11

Mar-11

Apr-11

May-11

Jun-11

Apportionment Rate

County LAIF

0.850%

0.930%

0.980%

0.844%

0.863%

0.782%

0.760%

0.806%

0.739%

0.721%

0.721%

0.773%

0.684%

0.643%

0.688%

0.661%

0.644%

0.544%

0.507%

0.523%

0.505%

0.497%

0.538%

0.583%

0.900%

0.900%

0.900%

0.600%

0.600%

0.600%

0.560%

0.560%

0.560%

0.560%

0.560%

0.560%

0.510%

0.510%

0.510%

0.460%

0.460%

0.460%

0.510%

0.510%

0.510%

0.480%

0.480%

0.480%

Difference

0.18%

0.16%

0.16%

0.21%

0.17%

0.13%

0.18%

0.20%

-0.05%

0.03%

0.08%

0.24%

0.26%

0.18%

0.20%

0.25%

0.18%

0.08%

0.00%

0.01%

-0.01%

0.02%

0.06%

0.10%

Net Yield Trend

County LAIF

105

106

CABRILLO COLLEGE ASSET VALUATION FOR 1998 COP BONDS

As of June 30, 2011

US BANK

633 West Fifth Street, 24 th Floor

Los Angeles, California 90071

Description

Reserve Fund

100883-010

Lease Payment

100883-001

TOTAL ACCOUNTS

Cost Market Value Yield on

Market

346,500.00

3.48

$346,503.48

346,500.00

3.48

$346,503.48

0

0

0

Accrued

Income

0

0

0

Estimated

Income

0

0

0

ASSOCIATED STUDENT CABRILLO COLLEGE FUND

Term Share (Certificate) Accounts with Bay Federal Credit Union

As of June 30, 2011

Term Share Certificate Account Number 11034295

Issued on May 25, 2008

Dividend Rate 0.539%

Matures on May 24, 2012

Prinicpal Amount $6,000

Term Share Certificate Account Number 11028081

Issued on March 18, 2008

Dividend Rate 0.400%

Matures on March 21, 2012

Principal Amount $10,020.24

Savings Account 10641744 with Bay Federal Credit Union

Dividend Rate for Quarter Ending .100%

Beginning Balance April 1, 2011

Deposits

Interest Transferred from 11028081



Ending Balance June 30, 2011

$29,854.12

$0.00

9.98

8.04

7.45

$29,879.59

107

108

BANK OF AMERICA ACCOUNTS

Cabrillo College Student Center

Time Deposit Account 01765-55173


Withdrawals

Additions to Investment

Interest Reinvested


Cabrillo College Student Center

Business Checking Account 01765-01733


Withdrawals

Additions to Investment

Interest Reinvested


117,954.87

0

0

117.69

118,072.56

675,446.42

0

0.00

0

675,446.42

109


TO: GOVERNING BOARD

FROM : PRESIDENT

SUBJECT:

Cabrillo AA-T and AS-T degrees: CCCCO Approval


Information

ITEM NUMBER

E.3

DATE


ENCLOSURE(S)

Page 1 of 1

BACKGROUND:

In response to California Education Code 66745-49, requiring all California Community Colleges to offer a minimum of two associate degrees for transfer by Fall 2011, faculty in two disciplines have revised their program requirements. The following degrees were approved by the Curriculum Council in March 2011:

 Associate of Arts in Sociology for Transfer

 Associate of Science in Math for Transfer

Faculty in these disciplines worked with the state-level Discipline Input Groups (DIG), which developed the Transfer Model Curriculum (TMC) for these degrees, and revised their program degree requirements to match the statewide model.

After the Curriculum Committee approval in spring 2011, the degrees were submitted to the

Chancellor’s Office for system-wide approval, which was awarded to Cabrillo in July 2011:

The Chancellor's Office hereby approves Cabrillo College's

AS-T Degree (transfer) in

Mathematics as listed below. It has been entered into the Curriculum Inventory under T.O.P. code

170100 with

TRANSFER status.

•

AS-T Degree (transfer) in

Mathematics with program control number

30754

.

The Chancellor's Office hereby approves Cabrillo College's

Associate in Arts in

Sociology for Transfer as listed below. It has been entered into the Curriculum Inventory under T.O.P. code

220800 with

TRANSFER status.

•

Associate in Arts in

Sociology for Transfer with program control number

30756

.

The faculty in these two disciplines are also revising the course outline of record for each course in these programs to ensure that they receive the system-wide CI-D numbers, which will identify the courses as meeting the course curriculum requirements for all CSUs. The Articulation Director has shepherded the degrees through the system and has worked closely with the faculty on both the program revisions and the course revisions necessary for approval.



Academic and Professional Matter  Yes No Final Disposition

If yes, Faculty Senate Agreement  Yes No


110

111



FROM: PRESIDENT

SUBJECT:

Board Policy Revisions: Office of the President, First Reading


ENCLOSURE(S)


INFORMATION

ITEM NUMBER

E.4

Page 1 of 7

Background :

The District is in the process of revising Board Policies utilizing the California Community College

League’s model policies as applicable.

Attached are revisions to some of the Board Policies in the Instruction component as listed below:

Board Policy

BP 1060 - Election of Student Member

BP 1070 - Board Vacancies

BP 1080 - Board Member Travel

BP 1100 - Officers of the Board and Duties of the

Officers

Action





Board policies are presented as a first reading for Governing Board review and will return for action at the next Governing Board meeting.


Brian King




112


BP 1060

Election of Student Member

(League BP 2105)

In accordance with the requirements of Education Code Section 72023.5 the Cabrillo College

Governing Board shall include in its membership one (1) non-voting student. Such member shall be chosen by currently enrolled students at the annual spring student elections, the results of which shall be made public no later than May 31 of each academic year.

, so that the office is filled by

June 1.

The student member so elected shall be a resident of the Cabrillo College District and a currently-enrolled student of the District. Upon election, the student member shall also become a qualified member of the Student Senate. The member shall maintain all qualifications as set forth in the Associated Students of Cabrillo College (A.S.C.C.) Constitution, revised.

The student member shall be seated with the members of the Governing Board and shall be recognized as an actively participating member of the Board at its regular and special meetings including receiving all materials presented to the Board members and participating in the questioning of witnesses and the discussion of issues, except that the student member shall not have the right or be afforded the opportunity to attend executive sessions.

The student member may make and second motions pursuant to Education Code Section

72023.

5 7. The student member shall have a vote in open session which is advisory in nature, however this vote shall not be included in determining the vote required to carry any measure before the Board.

The term of the student member shall be one year, commencing on July 1 of each year. In the event of a tie vote in the annual student election, the winner shall be determined by lot consistent with the procedure for at-large regular voting board members, as described in Board Policy 1040.

In the event the student member is unable to fill out his/her term of office, the Student Senate shall nominate one or more of its members to fill out the remaining term of office, and such nomination is subject to ratification by the Governing Board.

A vacancy shall also occur if the student Board member misses three (3) consecutive Board meetings without authorization by the Board Chair.

The student member shall be subject to recall upon presentation of a petition signed by the students of the District equal in number to at least 20 percent of the Cabrillo Community College

District as of the time of filing the petition for verification of signatures.

Legal Reference: Education Code Sections 72023 and 72103 .5 - 72023.7; Elections Code Sections

_____________________________________________________________________________________________

BP 1060 Page 1 of 1

Student Member of the Governing Board

27211 and 27344; and (Also see A.S.C.C. Constitution).


Revised: December 5, 1988

Revised: October 3, 2011

113

_____________________________________________________________________________________________

BP 1060 Page 1 of 2

Student Member of the Governing Board

114


BP 1070

Board Vacancies

(League BP 2110)

Vacancies on the Board may be caused by any of the events specified in Government Code

Section 1770 or any applicable provision in the Elections Code, or by a failure to elect.

Resignations from the Board shall be governed by Education Code Section 5090.

Vacancies on the Board are filled in accordance with the Education Code Sections 5090, 5091,

5092, and Government Code Section 1170.

A vacancy in the student Board member’s seat shall be filled by the Governing Board upon the Student Senate’s recommendation of a qualified student. A vacancy exists in the student Board position when the student Board member resigns from the Board or because of a successful recall (See BP 1060). A vacancy shall also occur if the student Board member misses three (3) consecutive Board meetings without authorization by the Board Chair.

Within 60 days of the vacancy or filing of a deferred resignation, the Board shall either order an election or make a provisional appointment to fill the vacancy.

If an election is ordered, it shall be held on the next regular election date not less than 130 days after the occurrence of the vacancy.

If a provisional appointment is made, it shall be subject to the conditions in Education Code

Section 5091. The person appointed to the position shall hold office only until the next regularly scheduled election for district governing board members, when the election shall be held to fill the vacancy for the remainder of the unexpired term.

The provisional appointment will be made by a majority public vote of the Board members at a public meeting.

Legal Reference: Education Code Sections 5090 et seq.

, 5091 and 5092; and Government Code

Section

1770

1170.



_____________________________________________________________________________________________

BP 1070 Page 1 of 1

Board Vacancies

115


BP 1080

Remuneration, Payment of Expenses, and Benefits

Board Member Travel

(League BP 2735)

Members of the Board shall have travel expenses paid whenever they travel as representatives of and perform services directed by the Board.

Elected Regular voting Board members’ expenses incurred in carrying out the duties and responsibilities of the Board may be paid by the District. Approval by the Board Chair or the

Superintendent/President is necessary for all such expenditures.

Board members are not reimbursed for traveling to or attending Board meetings.

Legal Reference: Education Code Sections 72233, 72423 and 72425.



_____________________________________________________________________________________________

BP 1080 Page 1 of 1

Board Member Travel

116


BP 1100

Officers of the Board and Duties of the Officers

(League BP 2210)

At the annual organizational meeting, the Board shall elect from among its members a

President of the Board, Vice Chair and Clerk.

The officers elected by members of the Board are as follows:

1. Chair

2. Vice Chair

3. Clerk

4. Secretary

The duties of the Chair, Vice Chair, Clerk and Secretary are as follows:

Chair

1. To preside at meetings of the Board.

2. To appoint or provide for the election of all committees.

3. To call special meetings as required.

4. To perform such other duties as may be prescribed by law or by action of the Board.

5. To sign legal documents except those specifically authorized by the Board to be signed by an officer, agent, or employee of the District.

6. Communicate with individual Board members about their responsibilities.

7. Participate in the orientation process for new Board members.

8. Assure Board compliance with policies on board education, self-evaluation and CEO

evaluation.

9. Represent the Board at official events or ensure board representation.

The Chair has the right to vote on all issues and to participate in the discussions. (Note: This is an exception to Robert’s Rules of Order.)

Vice Chair

1. To perform in the absence of the Chair.

2. To attest the signature of the Chair or other members of the Board on all other documents of the District when an attest is a legal requirement.

3. To certify copies of records of the District as required.

Clerk

1. Sign all official documents in the absence of secretary.

_____________________________________________________________________________________________

BP 1100 Page 1 of 1


117

2. Attest to the signature of the Chair or other members of the Board on all documents of the

District when an attest is a legal requirement.

The duties of the Secretary are as follows:

Secretary

1. To notify members of the Board of all regular, special and adjourned meetings.

2. To attend all Board meetings or to appoint a designee.

3. To furnish Board members with an agenda of principal items of business, including backup material, and to furnish an agenda which may include back-up material to others as determined by the Superintendent/President in advance of Board meetings.

4. To cause to be recorded the minutes of the meetings of the Board and, if possible, to transmit a copy of the minutes of the previous meeting to each member of the Board before each ensuing meeting.

5. To have charge of all records, proceedings, and documents of the Board.

6. To file and post copies of financial and other reports as required by law.

7. To conduct under the direction of the Board the official correspondence of the Board.

8. To sign and execute all employee contracts, inter-district agreements, and any other official documents authorized by the Board.

Legal Reference: Education Code Sections 72025, 72410, 72413, 72400, 72200 and 72233.

72000


Revised: October 3, 2011

_____________________________________________________________________________________________

BP 1100 Page 1 of 2


118

119


TO: GOVERNING BOARD

FROM: PRESIDENT

SUBJECT:

Increase in the Student Health Fee


INFORMATION

ITEM NUMBER

E.5

BACKGROUND:

DATE


ENCLOSURE(S)

Page 1 of 1

Education Code Section 76355 provides the governing board of a community college district the option of increasing the student health services fee by the same percentage as the increase in the Implicit Price

Deflator for State and Local Government Purchase of Goods and Services. Whenever that calculation produces an increase of one dollar above the existing fee, the fee may be increased by one dollar.

Based on calculations by the Financial, Economic, and Demographic Unit in the Department of Finance, the Implicit Price Deflator Index has now increased enough since the last fee increase of March 2007 to support a one dollar increase in the student health fees. Effective with the summer semester of 2011, districts may begin charging a maximum fee of $18.00 per semester, $15.00 for summer session, $15.00 for each intersession of at least four weeks.

Previously enacted Board policies waive Health Fees for Students who depend exclusively upon prayer for healing in accordance with the teachings of a bona fide religious sect, denomination, or organization, and students who are attending a community college under an approved apprenticeship training program. This fee increase would not affect any of the above waived students.


Dennis Bailey-Fougnier




120

121



FROM: PRESIDENT

SUBJECT:

Santa Cruz County College Commitment Update


ENCLOSURE(S)


INFORMATION

ITEM NUMBER

E.6

Page 1 of 1

Background

:

It is anticipated that President King will provide an update on the Santa Cruz County College Commitment at the September 12, 2011 Board meeting.


Brian King




122

123


TO:

GOVERNING BOARD

DATE

FROM:

PRESIDENT

SUBJECT:

Student Course Materials/Bookstore Update


ENCLOSURE(S)


INFORMATION

ITEM NUMBER

E.7

Page 1 of 1

BACKGROUND:

One of the biggest challenges facing our students today is the high cost of course materials. A recent article in the Chronicle of Higher Education noted that a nation-wide survey revealed that more than seven out of ten students have skipped buying a textbook because of its cost. In addition to the challenge of the rising costs of textbooks for students, college bookstores are also facing a tremendous reduction in textbook sales as more and more students turn to online providers like Amazon.com. In response to increased expenses and declining revenues, the Board has approved expense reduction plans for the Cabrillo bookstore including the elimination of two vacant positions, closure of the bookstore on Fridays, and the elimination of service in Watsonville.

During recent Flex Week activities before the first week of classes, faculty expressed concerns about the elimination of services in Watsonville. The Vice President of Administrative Services attended the orientation session for faculty and staff at Watsonville during Flex Week, and worked directly with faculty to develop a plan to deliver bookstore services to Watsonville students during the first two weeks of the fall semester. The plan included reallocating resources to provide a bookstore staff member to be available to take book orders and deliver books to students from 8:30-11:00 and 4:00- 7:00, Monday through Wednesday of the first week of classes and Tuesday through Thursday the second week of classes. Exemplifying collaboration and leadership, the bookstore staff, admissions and records staff, and Watsonville staff and faculty worked together as a team to make it possible to provide bookstore services to Watsonville students. We will continue to evaluate how best to meet the needs of our students in Watsonville as we address the overall challenges the bookstore faces.

College bookstores around the nation are in the midst of a volatile period of transition in the coming months with respect to on-campus processes to deliver course materials including textbooks. Another element of transition at the Cabrillo bookstore involves the recent resignation of Cabrillo’s bookstore manager, effective

September 12, 2011. The college’s administration is currently in discussion with locally owned bookstores to explore the possibility of securing interim bookstore management services as quickly as possible to avoid a disruption of services for students.


Victoria Lewis




Yes







Yes



No


124

125


TO: GOVERNING BOARD

FROM: PRESIDENT

SUBJECT:

Cabrillo College Monthly Calendar


INFORMATION

ITEM NUMBER

E.8

DATE


ENCLOSURE(S)

Page 1 of 2

BACKGROUND:

The following calendar presents information about selected events and significant dates for the month of

September. Dates given are accurate as of August 30, 2011.


Kristin Fabos, Director of Marketing

Academic and Professional Matter  Yes  No




126

Sunday

4

11

Tandy Beal:

HereAfterHere , 3:00

PM, Crocker Theater

Women’s Soccer vs.

Cypress, 1:30 PM

12

Census Day

Governing Board

Meeting, 5:00 PM,

Sesnon House

18

Cabrillo Insider radio show, 5:00 - 6:00 PM,

KSCO 1080 AM

19

September 2011

Marketing and Communications Department • 831/479-5744

Monday Tuesday Wednesday

5

Labor Day Holiday

6

ONGOING:

Art Exhibit Sea

States: Linda Simmel ,

Cabrillo Gallery, through 9/23

7

1

Thursday

8

Art Exhibit Reception:

Sea States: Linda

Simmel , 5:00 - 7:00

PM, Artist’s Talk: 7:00

PM, Cabrillo Gallery

Men’s Water Polo vs.

Modesto, 5:00 PM

Friday

2

Volleyball Classic -

3-Way Tournament vs. Sacramento City

& Fresno City, TBA


San Francisco City

College, 2:00 PM

Saturday

3


KSCO 1080 AM

9

Tandy Beal:

HereAfterHere , 7:30

PM, Crocker Theater

10

Deadline to add/ register for full-term course

Deadline to drop full-term course for refund

Additional Listings

13

Men’s Soccer vs.

Evergreen, 7:00 PM

14

20

Men’s Soccer vs.

Foothill, 2:00 PM

21

15

22

16


West Valley, 7:00 PM

17

Volleyball 4-Way

Tournament vs.

Porterville, American

River, UCSC, TBA


KSCO 1080 AM

23

Women’s Water Polo

Tournament, TBA

24

Deadline to drop fullterm course w/o “W”

Women’s Water Polo

Tournament, TBA


KSCO 1080 AM

25 26 27

Men’s Soccer vs.

Skyline, 2:00 PM

28 29 30


Hartnell, 2:00 PM

Women’s Water Polo vs. San Mateo, 3;30

PM

Additional Listings

Additional Listings

Sept. 10 Cabrillo Insider radio show, 5:00 - 6:00 PM, KSCO 1080 AM

Sept. 11 Tandy Beal: HereAfterHere , 3:00 PM, Crocker Theater

Sept. 24 Stage Door: Theatre Arts High School Workshops, 9:00 AM -

4:00 PM, Crocker Theater Building

Sept. 30 Men’s Soccer vs. Chabot, 6:30 PM

Volleyball vs. Chabot, 6:30 PM

Coming in Early October

Oct. 1 Lile Cruse & the 1970s Jazz Ensemble Reunion, Kuumbwa Jazz Center,

Santa Cruz, 7:00 PM

Oct. 1 Art Exhibit Opening: Tasty , Cabrillo Gallery, 5:00 - 7:00 PM

Oct. 3 Deadline for pass/no pass option

Oct. 3 Governing Board Meeting, 5:00 PM, Sesnon House

Oct. 4 Women’s Soccer vs. DeAnza, 2:00 PM

Cabrillo College Governing Board

Cabrillo College Governing Board

CABRILLO COLLEGE GOVERNING BOARD

BACKGROUND:

June, 2011 – Cabrillo College Facilities Master Plan

A.

Summary of Revisions to the Approved March 2011 FMP and New Activities

June 2011 – Cabrillo College Facilities Master Plan

A.

Summary of Revisions to the Approved March 2011 FMP and New Activities, con’t

June, 2011 – Cabrillo College Facilities Master Plan

A.

Summary of Revisions to the Approved March 2011 FMP and New Activities—con’t

B.

FMP Projects Closed Since January 2011

June, 2011 – Cabrillo College Facilities Master Plan

C. FMP Projects in Progress or Active Planning

June, 2011 – Cabrillo College Facilities Master Plan

C. FMP Projects in Progress or Active Planning, con’t

County of Santa Cruz Investment Pool

Portfolio Net Yield

September 2011

Related documents

Products

Support

Cabrillo College Governing Board

Cabrillo College Governing Board

CABRILLO COLLEGE GOVERNING BOARD

BACKGROUND:

June, 2011 – Cabrillo College Facilities Master Plan

A.

Summary of Revisions to the Approved March 2011 FMP and New Activities

June 2011 – Cabrillo College Facilities Master Plan

A.

Summary of Revisions to the Approved March 2011 FMP and New Activities, con’t

June, 2011 – Cabrillo College Facilities Master Plan

A.

Summary of Revisions to the Approved March 2011 FMP and New Activities—con’t

B.

FMP Projects Closed Since January 2011

June, 2011 – Cabrillo College Facilities Master Plan

C. FMP Projects in Progress or Active Planning

June, 2011 – Cabrillo College Facilities Master Plan

C. FMP Projects in Progress or Active Planning, con’t

County of Santa Cruz Investment Pool

Portfolio Net Yield

September 2011

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