1
Cabrillo College Governing Board
Monday, October 3, 2011
Cabrillo College Sesnon House
6500 Soquel Drive
Aptos, California 95003
OPEN SESSION (McPherson Room)
1. Call to Order and Roll Call
2. Adoption of Agenda
3. Public Comments Regarding Closed Session Items (three minute
time limit per speaker)
Please notify clerk if you desire to speak to the Board.
4. Announcement of Closed Session
5. Adjourn to Closed Session
CLOSED SESSION (Pino Alto Room)
1. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: Victoria Lewis
Employee Organization: CCEU
2. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: Victoria Lewis
Employee Organization: CCFT
3. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: Brian King
Employee Organizations: Management and Confidential
Employees
4. Conference with District Counsel regarding anticipated litigation
(Government Code §54956.9(b)(3)(E)) (McGuire and Hester,
Nibbi Brothers Construction, ISEC, J.W. McClenahan, Collins
Electrical Company, Brady Company, HGA Architects,
Bogard+Kitchell)
5. Conference with Real Property Negotiators (Government Code
§54956.8)
Property: 104 Whispering Pines , Scotts Valley, California 95066
Agency Negotiator: Brian King
Negotiating Party: Matt Sheldon, JR Parrish
Owner: Whispering Pines Association
Under Negotiation: Terms of Payment, Conditions
6. Conference with Real Property Negotiators (Government Code
§54956.8)
Property: Health and Wellness Education Center (HW1),
6500 Soquel Drive, Aptos, California 95003
Agency Negotiator: Brian King
Negotiating Parties and Possible Leaser: James Vegher,
Precision Physical Therapy and Susan McMillan, Dominican
Hospital;
Under Negotiation: Terms of Payment, Conditions
PAGE
TIME
5:00
2
October 3, 2011
OPEN SESSION (McPherson Room)

Call to Order and Roll Call

Report Out of Closed Session
6:00
A. Consent Items
1. Minutes and Consent Agenda (these items are approved when
the agenda is approved unless a Board member wishes to
discuss)
a) Minutes of September 12, 2011
2. Register of Warrants
6:01
5
11
It is recommended that the Governing Board ratify warrant
numbers 09360–10015 for the amount of $3,167,106.05.
3. Ratification: Construction Change Orders
31
It is recommended that the Governing Board ratify the
construction change orders as provided.
4. Donations from the Cabrillo College Foundation
33
It is recommended that the Governing Board accept the
donations to the above named programs from the Cabrillo
College Foundation.
5. CTE Professional Services Contract for Regional Occupational
Program (ROP)
35
It is recommended that the Governing Board authorize the Vice
President of Administrative Services to execute a professional
service contract with ROP.
6. Human Resources Management Report
37
It is recommended that the Governing Board ratify and/or approve
the human resources management report.

Introduction of Newly Appointed Faculty and Staff

Oral Communications
Members of the audience may speak to non-agenda items
(three minute time limit per speaker)
B. Special Presentation
2011 Meritorious Service Award Recipients
6:06
C. Oral Reports
1. Board Members’ Reports
6:16
2. Student Trustee’s Report
6:21
3. Superintendent’s Report
6:24
4. CCEU
6:27
Comments on issues of interest to the Cabrillo Classified
Employees Union.
3
October 3, 2011
C. Oral Reports (continued)
5. CCFT
6:30
Comments on issues of interest to the Cabrillo College
Federation of Teachers.
6. Faculty Senate
6:33
Comments on issues of interest to the Faculty Senate
D. Action Items
1. Increase in the Student Health Fee
39
6:36
It is recommended that the Governing Board approve an increase
of $1.00, from $17.00 to $18.00, in the Student Health Fee
beginning with spring semester 2012.
2. Board Policy Revisions: Office of the President, Second Reading
41
It is recommended that the Governing Board approve the
revisions to the Board policies as presented to BP 1060 - Election
of Student Member, BP 1070 - Board Vacancies, BP 1080 Board Member Travel, and BP 1100 - Officers of the Board and
Duties of the Officers.
3. U.S. Department of Education Title V Grant
49
It is recommended that the Governing Board accept the five year
$4,339,878 grant from the United States Department of
Education. It is further recommended that the Board authorize the
Vice President of Business Services to execute and make all
necessary arrangements in relation to this agreement on behalf of
the college.
6:50
E. Information Items
1. Financial Reports
51
The financial reports are provided for Governing Board
information.
2. Facilities Master Plan Update
73
The Facilities Master Plan update is provided for Governing
Board information.
3. 2012 – 13 Budget Update
77
The 2012 - 13 Budget update is presented for Governing Board
information.
4. Fall 2011 Flex Report (Post Flex)
79
The Fall 2011 Flex Report is provided for Governing Board
information.
5. Board Policies, President’s Office, First Reading
Board Policies are presented as a first reading for Governing
Board review and will return for action at the next Governing
Board meeting.
81
4
October 3, 2011
E. Information Items (continued)
6. Cabrillo College Monthly Calendar
91
The Cabrillo College activities calendar for the month of October
is provided for Governing Board information.
7. Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board may discuss items to be
placed on the agenda for the future Board meetings.
CLOSED SESSION
ADJOURN
7:15
For ADA related meeting accommodations, contact Dominique Hansen, Executive Assistant to the
President, at (831) 479-6306 at least 24 hours in advance of the meeting.
5
Minutes of Meeting
CABRILLO COLLEGE GOVERNING BOARD
September 12, 2011
REGULAR MEETING
The regular monthly meeting of the Cabrillo College Governing Board was held at
the Sesnon House, 6500 Soquel Drive, Aptos, California on Monday, September 12,
2011. Chair Katy Stonebloom opened the meeting in Open Session at 5:09 pm. Roll
was taken; present were Chair Stonebloom, Trustees Rebecca Garcia, Gary Reece,
Rachael Spencer, Al Smith, Susan True, and Donna Ziel. Chair Stonebloom asked
for Public Comments on Closed Session items. There were no public comments.
Closed Session items were announced and the meeting was adjourned to Closed
Session at 5:10 p.m. Closed Session was adjourned at 6:00 pm.
ROLL CALL
Chair Katy Stonebloom called the Open Session to order at 6:07 p.m. Other Trustees
present were Rebecca Garcia, Gary Reece, Al Smith, Rachael Spencer, Susan True
and Donna Ziel. Also present were members of the community, college faculty,
staff and students.
REPORT OUT OF CLOSED SESSION
Chair Stonebloom stated that there was nothing to report out of Closed Session.
Trustee Smith declared conflict of interest on closed session item #4; he excused
himself and did not participate in the discussion.
PROCEDURAL ITEMS
It was moved and seconded (Garcia/Spencer) to approve the consent agenda items,
including the minutes from the August 1, 2011.
CALL TO ORDER
ROLL CALL
REPORT OUT OF
CLOSED SESSION
APPROVAL OF
CONSENT AGENDA
AND MINUTES
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Watkins
AYES: Garcia, Reece, Smith, Spencer, Stonebloom, True and Ziel
NOES: None
ABSENT: None
ABSTAIN: None
SPECIAL PRESENTION
Horticulture Program Chair Peter Shaw and two Horticulture students discussed the
Horticulture program.
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF
Vice President Lewis introduced new IT Director Dan Borges.
ORAL COMMUNICATIONS
Marilyn Garrett addressed the Board about the alleged hazards of wi-fi.
ORAL REPORTS
Board Trustees’ Reports
Trustee Spencer reported on the recent Santa Cruz County College Commitment
(S4C) press conference. Trustee Spencer said it was a very joyous presentation that
many Santa Cruz educational leaders attended. Trustee Spencer commended
President King for organizing the event.
1 of 5
SPECIAL
PRESENTATION
INTRODUCTION OF
NEWLY APPOINTED
FACULTY AND STAFF
ORAL
COMMUNICATIONS
ORAL REPORTS
BOARD TRUSTEE
REPORTS
6
Minutes of Meeting
September 12, 2011
Trustee Garcia reported that she attended an Excelencia in Education briefing where
she learned that almost half of all California K-12 students are Latinos and there is
an equity gap. The largest equity gap is in the transfer rates for Latino students.
Trustee Garcia said asked Vice President Kilmer to contact Evergreen College to
learn more about their Enclace program at Evergreen which addresses the equity gap.
Chair Stonebloom thanked everyone who was involved in fall Flex week. Chair
Stonebloom especially thanked IT Manager of Tech Services Ray Rider, Marketing
Director Kristin Fabos and Chair of the Staff Development Committee Francine Van
Meter.
Chair Stonebloom thanked the Student Senate for inviting her to their recent retreat
and said it was a wonderful event.
Student Trustee’s Report
Student Trustee Watkins commended President King and Marketing Director Fabos
on the S4C press conference. The Student Senate has voted to support the S4c
efforts and is looking forward to the 4th grade student tours.
The Student Senate formed a textbook committee, which Student Trustee Watkins
chairs.
Superintendent’s Report
President King thanked the students for all the wonderful work they have going on,
especially working with faculty to address course material cost issues.
CCFT
CCFT President Harvell discussed the growing difference between the college’s
revenues and expenses. CCFT President Harvell said this difficult issue must be
dealt with quickly.
Faculty Senate
No presentation.
CCEU
CCEU Board Member Olga Diaz addressed the Board. Ms. Diaz thanked the
Governing Board for attending All College Day and said it means a lot to have the
Governing Board’s support and presence. Ms. Diaz also thank President King for a
positive leadership presentation.
STUDENT
TRUSTEE’S
REPORT
SUPERINTENDENT’S
REPORT
CCFT
FACULTY SENATE
CCEU
Ms. Diaz said the tone of negotiations has changed to a more relaxed and productive
atmosphere. CCEU values working in a more cooperative way with the district and
is interested in Interest Based Bargaining Training (IBBT). The CCEU leaderships
believe this may be a more productive way to negotiate.
Ms. Diaz acknowledged the departing bookstore manager Robin Ellis’ dedication
and commitment. She said CCEU supports the interim management plan, but in the
long terms wants local control of the bookstore to make it a place of the college
community.
ACTION ITEMS
Resolution 041-11: Reduction or Discontinuance of Classified Service
It was recommended that the Governing Board adopt resolution 040-11 as presented.
2 of 5
ACTION ITEMS
RESOLUTION 041-11:
REDUCATION OR
DISCONTINUANCE OF
7
Minutes of Meeting
September 12, 2011
CLASSIFIED SERVICE
It was moved and seconded (Spencer/Reece ) to approve resolution 041-11.
Trustee True asked if the Service and Program Reduction Advisory Committee
(SPRAC) reviewed the proposal and Vice President Kilmer responded SPRAC had.
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Watkins
AYES: Garcia, Reece, Smith, Spencer, Stonebloom, True, and Ziel
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried.
Appointment of Members to the Measure D Citizens’ Bond Oversight Committee
It was recommended that the Governing Board appoint three members to the
Measure D Citizens’ Bond Oversight Committee as recommended by the
Superintendent/President.
APPOINTMENT OF
MEMBERS TO THE
MEASURE D CITIZENS’
BOND OVERSIGHT
COMMITTEE
Trustee Reece asked President King to sending the exciting committee members
thank you letters.
It was moved and seconded (Reece/Ziel) to appoint three members to the Measure
D Citizens’ Bond Oversight Committee.
The motion carried.
2011-12 Final Budget
It was recommended that the Governing Board approve the 2011-12 Final Budget.
Vice President Lewis thanked the Business Office for all their hard work, and also
thanked CPC and SPRAC for their work.
Trustee True thanked Director of Business Services Graciano Mendoza, Vice
President Lewis and President King for reviewing the budget with her. Trustee
True said the approval of the budget presents the Board and the college with a
moment where everyone can take a deep breath and work on actual education.
Trustee Reece thanked Vice President Lewis for her leadership and said the budget
will continue to be a challenge in the coming years.
It was moved and seconded (Reece/Spencer) to approve the 2011-12 final budget.
Trustee Garcia asked about the mid-year student fee increase. Vice President
Lewis said the next $10 fee increase trigger date is mid-December, but the fee
increase will not be implemented until the summer.
Chair Stonebloom asked about the implications of the additional deferrals. Vice
3 of 5
2011-12 FINAL BUDGET
8
Minutes of Meeting
September 12, 2011
President Lewis said the total of the deferrals is now about $9.6 million. The
college is participating in a loan program which will provide $5 million, and will
pay about $80,000 in interest.
The motion carried.
Facilities Master Plan (FMP) Semi-Annual Update, Revision and Project Status
It was recommended that the Governing Board approve the Facilities Master Plan
as presented.
It was moved and seconded (True/Ziel) to approve the FMP Semi-Annual Update.
FACILITIES MASTER
PLAN (FMP) SEMIANNUAL UPDATE,
REVISION AND
PROJECT STATUS
The motion carried.
BOARD POLICY FOR
Board Policy for Student Success, BP 1021
STUDENT
SUCCESS, BP
It was recommended that the Governing Board approve the Board Policy for Student
1021
Success, BP 2021 as presented.
It was moved and seconded (True/Garcia) the board policy for Student Success.
Chair Stonebloom suggested adding the words “all local public education
institutions” to the policy. Trustee True accepted this as a friendly amended.
The motion carried.
BOARD POLICY
Board Policy Revisions: Office of the President, Second Reading
REVISIONS:
OFFICE OF
It was recommended that the Governing Board approve the revisions to the Board
THE PRESIDENT,
policies as presented to BP 1020 – Duties and Responsibilities of the Board, BP 1030
SECOND READING
– Board Membership and Eligibility, BP 1040 – Board Elections, BP 1090 – Conflict
of Interest, BP 1130 – Closed Session.
It was moved and seconded (Garcia/Ziel) to approve the board policies.
The motion carried.
INFORMATION ITEMS
Financial Reports
The financial reports were provided for Governing Board information.
Quarterly Investment Report (6/11)
The Quarterly Investment Report was provided for Governing Board information.
Cabrillo AA-T and AS-T Degrees: CCCCO Approval
The Cabrillo AA-T and AS-T degrees were provided for Governing Board
information.
Board Policy Revisions: Office of the President, First Reading
Board Policies were presented as a first reading for Governing Board review and
will return for action at the next Governing Board meeting.
Increase in the Student Health Fee
The increase in the student health fee item was presented as a first reading for
Governing Board review and will return for action at the next Governing Board
meeting.
4 of 5
FINANCIAL REPORTS
QUARTERLY
INVESTMENT REPORT
(6/11)
CABRILLO AA-T AND
AS-T DEGREES: CCCCO
APPROVAL
BOARD POLICY
REVISIONS: OFFICE OF
THE PRESIDENT, FIRST
READING
INCREASE IN STUDENT
HEALTH FEE
9
Minutes of Meeting
September 12, 2011
Trustee Spencer said the student health center is meeting a tremendous need, and
this dollar increase is more than reasonable.
Santa Cruz County College Commitment Update
The Santa Cruz County College Commitment Update was provided for Governing
Board information.
Trustee Garcia said she has been asked to speak to the Santa Cruz County school
association about S4C and encourage districts who have not passed the resolution
to pass the resolution.
Bookstore Update
The Cabrillo College Bookstore update was provided for Governing Board
information. Chair Stonebloom asked about the process that was used to supply
books to Watsonville Center students and if it would be repeated at the beginning
of every semester. Vice President Lewis said they will review the process moving
forward and how it fits in with the bookstore plan.
Trustee Garcia asked about partnering with the Crossroads Books in Watsonville.
President King said he did contact the store and they are willing to stock
commercially available books but cannot stock textbooks. Textbooks are too
expensive and cannot be returned.
Cabrillo College Monthly Calendar
The Cabrillo College activities for the month of September were presented for
Governing Board information.
Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board discussed items to be placed on the agenda
for the future Board meetings.
ADJOURN
The open session of the Cabrillo College Governing Board was adjourned at 7:23
p.m.
Respectfully submitted,
Secretary
5 of 5
SANTA CRUZ COUNTY
COLLEGE
COMMITMENT
UPDATE
BOOKSTORE UPDATE
CABRILLO COLLEGE
MONTHLY CALENDAR
AGENDA FOR NEXT
BOARD MEETING
ADJOURNMENT
10
11
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 3, 2011
SUBJECT:
ENCLOSURE(S)
Register of Warrants
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
Page 1 of 20
A.2
BACKGROUND:
The following warrants are submitted for Governing Board ratification:
REGISTER NO.
11
12
13
14
15
16
DATE
WARRANT NO.
08-24-11
08-25-11
09-02-11
09-07-11
09-08-11
09-15-11
09360-09395
09396-09574
09575-09577
09578-09706
09707-09807
09808-10015
TOTAL AMOUNT
218,811.56
413,201.18
1,364.25
1,285,462.66
301,826.76
946,439.64
$3,167,106.05
* NOTE: Student refund and financial-aid registers totaling $2,302,039.08 are available in the Business Office
for review.
RECOMMENDATION:
It is recommended that the Governing Board ratify warrant numbers 09360–10015 for the amount of
$3,167,106.05.
Administrator Initiating Item:
Roy Pirchio
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 3, 2011
SUBJECT:
Ratification: Construction Change Orders
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 2
A.3
BACKGROUND:
In accordance with Board Policy 4155, the attached change orders over $25,000 and less than 10% of the
original contract value are submitted for Governing Board ratification.
Continued on page 2
FISCAL IMPACT:
None this month.
RECOMMENDATION:
It is recommended that the Governing Board ratify the construction change orders provided as an
attachment.
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
32
Ratification: Construction Change Orders: cont.
Project
Green
Tech Center
Change order #
Contractor
Dilbeck
Amount
Description
None this month
0 Total Change Order
Green Technology Center
Project
Allied
Health Sidewalk
Reconfiguration
Change order #
Contractor
Cen Con
Amount
Description
None this month
0 Total Change Order
Allied Health
Project
Sesnon
Road Repaving
Change order #
Contractor
Earthworks
Amount
Description
None this month
Sesnon Road
Total All Change Orders
0 Total Change Order
0
Note: These change orders are reflected in the Facilities Master Plan (FMP) Status Report.
33
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 3, 2011
SUBJECT:
ENCLOSURE(S)
Donations from Cabrillo College Foundation
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
Page 1 of 1
A.4
BACKGROUND:
The Cabrillo College Foundation accepted the following in-kind gift donations on behalf of the college
since March, 2011:
Donation
Photograph enlarger and accessories
Landscape wall materials
ICD-9 Coding Books
Wurlitzer Upright piano
Donor
California College of the Arts
David Lane
Palo Alto Medical Foundation
Dale Scoggins
Program
VAPA/Photography
Horticulture
Medical Assisting
Music
FISCAL IMPACT:
None.
RECOMMENDATION:
It is recommended that the Governing Board accept the donations to the above named programs from
the Cabrillo College Foundation.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
34
35
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 3, 2011
SUBJECT:
CTE Professional Services Contract for
Regional Occupational Program (ROP)
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
Page 1 of 1
ITEM NUMBER
A.5
Background:
The college is the fiscal agent for the Career Technical Education Community Collaborative funded
through the Chancellor’s Office. The Collaborative is funded to develop and strengthen the Career
Technical Education pathway that starts in middle school, extends to high school and college, and
leads to rewarding careers with local employers. Our partner in this effort, the Santa Cruz County
Regional Occupational Program is taking primary responsibility for many of the middle school and
high school activities.
In accordance with the grant, ROP will receive $170,852 for the 2011/2012 year to support their
role in providing CTE leadership across the county’s high schools and middle schools and in
delivering CTE services to students in grades 7 to 12.
Fiscal Impact:
Expenditures of $170,852 offset by revenues already received through the Chancellor’s Office CTE
Community Collaborative grants.
Recommendation:
It is recommended that the Governing Board authorize the Vice President of Administrative
Services to execute a professional service contract with ROP.
Administrator Initiating Item:
Rock Pfotenhauer, Dean, CEED
Renée M. Kilmer, VP Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
36
37
AGENDA ITEM BACKGROUND
TO:
GOVERNING BOARD
FROM:
PRESIDENT
DATE
October 3, 2011
SUBJECT:
Human Resources Management Report
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
ACTION
Page 1 of 2
A.6
BACKGROUND:
Requesting ratification and/or approval of the following employment transactions:
FISCAL IMPACT: Within budgeted FTE’s.
RECOMMENDATION: It is recommended that the Governing Board ratify and/or approve the
transactions as described on the attached page.
Administrator Initiating Item:
Loree McCawley/Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
38
Name
Department/Division
Position
Effective Date
Action
GRIFFIN, James
CIS/NAS
CIS Instructor
06/03/12
Retirement
(DOH: 08/27/01)
HASSAN, Pavla
CEED/Instruction
Office Specialist
09/14/11
Resignation
(DOH: 09/01/05)
NIVEN, Katherine
CAHM/HASS
CAHM Instructor
06/03/12
Retirement
(DOH: 08/15/88)
SHULMAN, Deborah
Learning Skills/CESS
Learning Skills Instructor
06/03/12
Retirement
(DOH: 01/19/93)
TOMNITZ, Pattie
DSPS Counselor/CESS
DSPS Counselor
06/03/12
Retirement
(DOH: 08/29/83)
VICTORY, Wilson
FP&PO/Admin. Svcs.
Custodian
09/07/11
* Re-employment
*Ed Code §88195
October 2011
Page 2 of 2
39
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 3, 2011
SUBJECT:
Increase in the Student Health Fee
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 1
D.1
BACKGROUND:
Education Code Section 76355 provides the governing board of a community college district the option of
increasing the student health services fee by the same percentage as the increase in the Implicit Price
Deflator for State and Local Government Purchase of Goods and Services. Whenever that calculation
produces an increase of one dollar above the existing fee, the fee may be increased by one dollar.
Based on calculations by the Financial, Economic, and Demographic Unit in the Department of Finance,
the Implicit Price Deflator Index has now increased enough since the last fee increase of March 2007 to
support a one dollar increase in the student health fees. Effective with the summer semester of 2012,
districts may begin charging a maximum fee of $18.00 per semester, $15.00 for summer session, $15.00 for
each intersession of at least four weeks.
Previously enacted Board policies waive Health Fees for Students who depend exclusively upon prayer for
healing in accordance with the teachings of a bona fide religious sect, denomination, or organization, and
students who are attending a community college under an approved apprenticeship training program. This
fee increase would not affect any of the above waived students.
Fiscal Impact:
Will increase restricted revenues that are used to operate Student Health Service (SHS).
Recommendation:
It is recommended that the Governing Board approve an increase of $1.00, from $17.00 to $18.00, in the
Student Health Fee beginning with spring semester 2012.
Administrator Initiating Item:
Dennis Bailey-Fougnier
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
40
41
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 3, 2011
SUBJECT:
Board Policy Revisions: Office of the President, Second Reading
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
Action
ENCLOSURE(S)
Page 1 of 7
D.2
Background:
The District is in the process of revising Board Policies utilizing the California Community College
League’s model policies as applicable.
Attached are revisions to some of the Board Policies in the Office of the President as listed below:
Board Policy
BP 1060 - Election of Student Member
BP 1070 - Board Vacancies
BP 1080 - Board Member Travel
BP 1100 - Officers of the Board and Duties of the
Officers
Action
Update to reflect League Language
Update to reflect League Language
Update to reflect League Language
Update to reflect League Language
Board policies are presented as a second reading for Governing Board review for approval.
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
42
Chapter One: Bylaws of the Governing Board
BP 1060
Election of Student Member
(League BP 2105)
In accordance with the requirements of Education Code Section 72023.5 the Cabrillo College
Governing Board shall include in its membership one (1) non-voting student. Such member shall be
chosen by currently enrolled students at the annual spring student elections, the results of which
shall be made public no later than May 31 of each academic year., so that the office is filled by
June 1.
The student member so elected shall be a resident of the Cabrillo College District and a
currently-enrolled student of the District. Upon election, the student member shall also become a
qualified member of the Student Senate. The member shall maintain all qualifications as set forth
in the Associated Students of Cabrillo College (A.S.C.C.) Constitution, revised.
The student member shall be seated with the members of the Governing Board and shall be
recognized as an actively participating member of the Board at its regular and special meetings
including receiving all materials presented to the Board members and participating in the
questioning of witnesses and the discussion of issues, except that the student member shall not
have the right or be afforded the opportunity to attend executive sessions.
The student member may make and second motions pursuant to Education Code Section
72023.57. The student member shall have a vote in open session which is advisory in nature,
however this vote shall not be included in determining the vote required to carry any measure
before the Board.
The term of the student member shall be one year, commencing on July 1 of each year. In the
event of a tie vote in the annual student election, the winner shall be determined by lot consistent
with the procedure for at-large regular voting board members, as described in Board Policy 1040.
In the event the student member is unable to fill out his/her term of office, the Student Senate
shall nominate one or more of its members to fill out the remaining term of office, and such
nomination is subject to ratification by the Governing Board.
A vacancy shall also occur if the student Board member misses three (3) consecutive Board
meetings without authorization by the Board Chair.
The student member shall be subject to recall upon presentation of a petition signed by the
students of the District equal in number to at least 20 percent of the Cabrillo Community College
District as of the time of filing the petition for verification of signatures.
Legal Reference: Education Code Sections 72023 and 72103 .5 - 72023.7; Elections Code Sections
_____________________________________________________________________________________________
BP 1060
Page 1 of 1
Student Member of the Governing Board
43
27211 and 27344; and (Also see A.S.C.C. Constitution).
Adopted: February 1, 1988
Revised: December 5, 1988
Revised: October 3, 2011
_____________________________________________________________________________________________
BP 1060
Page 1 of 2
Student Member of the Governing Board
44
Chapter One: Bylaws of the Governing Board
BP 1070
Board Vacancies
(League BP 2110)
Vacancies on the Board may be caused by any of the events specified in Government Code
Section 1770 or any applicable provision in the Elections Code, or by a failure to elect.
Resignations from the Board shall be governed by Education Code Section 5090.
Vacancies on the Board are filled in accordance with the Education Code Sections 5090, 5091,
5092, and Government Code Section 1170.
A vacancy in the student Board member’s seat shall be filled by the Governing Board upon the Student Senate’s
recommendation of a qualified student. A vacancy exists in the student Board position when the student Board
member resigns from the Board or because of a successful recall (See BP 1060). A vacancy shall also occur if
the student Board member misses three (3) consecutive Board meetings without authorization by
the Board Chair.
Within 60 days of the vacancy or filing of a deferred resignation, the Board shall either order
an election or make a provisional appointment to fill the vacancy.
If an election is ordered, it shall be held on the next regular election date not less than 130
days after the occurrence of the vacancy.
If a provisional appointment is made, it shall be subject to the conditions in Education Code
Section 5091. The person appointed to the position shall hold office only until the next
regularly scheduled election for district governing board members, when the election shall be
held to fill the vacancy for the remainder of the unexpired term.
The provisional appointment will be made by a majority public vote of the Board members at
a public meeting.
Legal Reference: Education Code Sections 5090 et seq., 5091 and 5092; and Government Code
Section 1770 1170.
Adopted: February 1, 1988
Revised: October 3, 2011
_____________________________________________________________________________________________
BP 1070
Page 1 of 1
Board Vacancies
45
Chapter One: Bylaws of the Governing Board
BP 1080
Remuneration, Payment of Expenses, and Benefits
Board Member Travel
(League BP 2735)
Members of the Board shall have travel expenses paid whenever they travel as representatives
of and perform services directed by the Board.
Elected Regular voting Board members’ expenses incurred in carrying out the duties and
responsibilities of the Board may be paid by the District. Approval by the Board Chair or the
Superintendent/President is necessary for all such expenditures.
Board members are not reimbursed for traveling to or attending Board meetings.
Legal Reference: Education Code Sections 72233, 72423 and 72425.
Adopted: February 1, 1988
Revised: October 3, 2011
_____________________________________________________________________________________________
BP 1080
Page 1 of 1
Board Member Travel
46
Chapter One: Bylaws of the Governing Board
BP 1100
Officers of the Board and Duties of the Officers
(League BP 2210)
At the annual organizational meeting, the Board shall elect from among its members a
President of the Board, Vice Chair and Clerk.
The officers elected by members of the Board are as follows:
1. Chair
2. Vice Chair
3. Clerk
4. Secretary
The duties of the Chair, Vice Chair, Clerk and Secretary are as follows:
Chair
1. To preside at meetings of the Board.
2. To appoint or provide for the election of all committees.
3. To call special meetings as required.
4. To perform such other duties as may be prescribed by law or by action of the Board.
5. To sign legal documents except those specifically authorized by the Board to be signed by
an officer, agent, or employee of the District.
6. Communicate with individual Board members about their responsibilities.
7. Participate in the orientation process for new Board members.
8. Assure Board compliance with policies on board education, self-evaluation and CEO
evaluation.
9. Represent the Board at official events or ensure board representation.
The Chair has the right to vote on all issues and to participate in the discussions. (Note: This is an
exception to Robert’s Rules of Order.)
Vice Chair
1. To perform in the absence of the Chair.
2. To attest the signature of the Chair or other members of the Board on all other documents
of the District when an attest is a legal requirement.
3. To certify copies of records of the District as required.
Clerk
1. Sign all official documents in the absence of secretary.
_____________________________________________________________________________________________
BP 1100
Page 1 of 1
Officers of the Board and Duties of the Officers
47
2. Attest to the signature of the Chair or other members of the Board on all documents of the
District when an attest is a legal requirement.
The duties of the Secretary are as follows:
Secretary
1. To notify members of the Board of all regular, special and adjourned meetings.
2. To attend all Board meetings or to appoint a designee.
3. To furnish Board members with an agenda of principal items of business, including backup material, and to furnish an agenda which may include back-up material to others as
determined by the Superintendent/President in advance of Board meetings.
4. To cause to be recorded the minutes of the meetings of the Board and, if possible, to
transmit a copy of the minutes of the previous meeting to each member of the Board
before each ensuing meeting.
5. To have charge of all records, proceedings, and documents of the Board.
6. To file and post copies of financial and other reports as required by law.
7. To conduct under the direction of the Board the official correspondence of the Board.
8. To sign and execute all employee contracts, inter-district agreements, and any other
official documents authorized by the Board.
Legal Reference: Education Code Sections 72025, 72410, 72413, 72400, 72200 and 72233.72000
Adopted: February 1, 1988
Revised: October 3, 2011
_____________________________________________________________________________________________
BP 1100
Page 1 of 2
Officers of the Board and Duties of the Officers
48
49
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 3, 2011
SUBJECT:
ENCLOSURE(S)
U.S. Department of Education Title V Grant
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
Page 1 of 1
D.3
Background:
The college has received a United States Department of Education Title V, Developing Hispanic-Serving
Institutions (HSI) Program grant in the amount of $4,339,878 over five years. The grant will help the college
implement several innovative initiatives aligned with our focus on increasing student success.
The 2011 budget period amount is $868,509, and the full award of the grant is contingent upon the college
demonstrating that the project has made substantial progress in meeting the approved goals and objectives
and on Congressional appropriation of funds for the program. The overall purpose of this grant is to
improve institutional capacity to increase student success. The key activities include:
1. A STEM Summer Bridge Program highlighting different industries that hire STEM majors each year,
hands-on lab experiences and opportunities to develop an individual STEM degree/transfer plan.
2. A new STEM Center with increased academic support (peer led supplemental instruction and tutoring in
math and science) and proactive academic and transfer advising.
3. Expanded Engineering and Computer Science laboratory spaces and resources to promote projectbased/total engagement experience for STEM students.
4. A model articulation/transfer initiative, involving northern California regional cross-institutions
faculties, to align Cabrillo College Engineering and Computer Science majors.
5. A comprehensive STEM database accessible at the administrative, program and instructor level for
timely use of STEM student outcomes to assess effectiveness of STEM services and activities and to
make evidence-based improvements.
Fiscal Impact: An increase in revenue and expenditures of $4,339,878 over five years.
Recommendation:
It is recommended that the Governing Board accept the $4,339,878 grant from the United States Department
of Education, and authorize the expenditure of the first year allocation of $868,509. It is further
recommended that the Board authorize the Vice President of Business Services to execute and make all
necessary arrangements in relation to this agreement on behalf of the college.
Administrator Initiating Item:
Renée M. Kilmer, VP Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
50
51
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 3, 2011
SUBJECT:
ENCLOSURE(S)
Financial Reports
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
INFORMATION
Page 1 of 22
E.1
BACKGROUND:
The following financial reports are presented for the information of the Governing Board:
Report
Period Ending
Trial Balance
8/31/11
Page
2
Year-to-Date Budget Reports
8/31/11
General Fund
Child Development Fund
Building Fund
Revenue Bond 1998 Construction Fund
Revenue Bond 2004 (Series A) Construction Fund
Revenue Bond 2004 (Series B) Construction Fund
Debt Service Fund
Retiree Benefit Fund
3-4
5-6
7
8
9
11
11
12
Clearing and Revolving
8/31/11
13
Bookstore
8/31/11
14-15
Cafeteria
8/31/11
16-17
Associated Students
8/31/11
18
Scholarships/Loans
8/31/11
19
Student Center Fee
8/31/11
20
Student Representation Fee
8/31/11
21
Trust and Agency
8/31/11
22
Administrator Initiating Item:
Roy Pirchio
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
October 3, 2011
FROM: PRESIDENT
SUBJECT:
ENCLOSURE(S)
Facilities Master Plan Project Status
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
INFORMATION
Page 1 of 3
E.2
BACKGROUND:
Major Projects under Construction
Financial Overview for
Major Projects
Current Budget
Total Paid to Date
(thru 06/30/11)
Encumbered
(thru 06/30/11)
Changes Under Review-including change orders
not encumbered
Anticipated Future
Expenses
Subtotal Committed
Construction
(Over)/Under Budget
Watsonville
Allied Health Allied Health Building 300
Community
Classrooms
Equipment
Equipment
Education
$10,965,000
$27,278,875
$2,290,493
1,862,000
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
5,673,971
25,518,532
1,773,595
599,822
3,230,494
115,655
131,437
30,587
53,588
304,100
0
0
732,512
9,690,565
25,938,287
385,461
2,290,493
1,231,591
1,862,000
1,274,435
1,340,588
0
0
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
74
Major Projects under Construction
Arts Education Classrooms Project
This project is in the final closeout process with DSA. One change order remains to be approved by DSA.
Staff will submit the complete closeout package to DSA for final certification upon receipt of final change
order.
Current Status Update:
Awaiting final certification from DSA.
Health and Wellness Project
The Allied Health project consists of two buildings totaling 57,000 square feet, and is the new home for
programs such as Nursing, Radiology Technology, Medical Assisting, Dental Hygiene, Health and
Wellness, and the Stroke Center. RMW is the architect and Soltek Pacific is the contractor.
Construction began in May 2008 and the buildings are 100% complete. Staff is in the process of
closing out the project. All remaining issues have been resolved with the contractor.
Current Status Update:
The majority of the equipment for the building has been purchased and installed. There are
additional items to be purchased. Construction of an ADA ramp and sidewalk from parking lot
J to the center of the two buildings is complete. Two ADA accessible parking spaces and
adjoining ramp will be completed by the end of October. The project is being closed out and
unused funding is reverting back to the bond fund. To date $826,121 has been moved back to
the bond fund.
Building 300 Renovation
On February 1, 2010 the Governing Board approved an award of bid to Tombleson Construction of
Salinas in the amount of $1,560,136 to renovate the 300 building. 12,523 square feet was remodeled
and reconstructed to provide ten general purpose classrooms, two large assembly/classrooms and nine
BELA division offices in spring 2010. The renovation is substantially complete.
Current Status Update:
The building has been occupied beginning spring semester 2011. The project currently remains
under budget by approximately $900,000. DSA is currently processing requests for project
closeout they received in the month of February 2011. The District is awaiting final closeout
and certification from DSA. Some of the equipment has been purchased and installed.
2 of 3
75
Watsonville Green Technology Center
The District and the City of Watsonville closed escrow on the purchase of the Watsonville Library on July
15, 2008. Since then, the college has demolished the building in order to construct a 14,000 square foot
Community Education Center. The District received a grant for $2.5 million from Economic
Development Agency for the project, and the grant was augmented by $865,000 to help fund an upgrade
to a Platinum Level LEED certified “green” building. The Division of State Architect (DSA) approved
the plans in June of 2010 and EDA approved the plans and specifications in July 2010. The project went
to bid in August 2010. In October, the Board approved Dilbeck and Sons as well as an augmentation to
the budget of $517,000. A deductive change order for the value engineering items discussed at the
October Board meeting was approved at the November Board Meeting. The District has received a
generous donation from the Ley Family of $100,000 for construction to add back some of the items that
were placed on hold.
Current Status Update:
The project continues to progress. Building A (the main classroom building) exterior is
complete. Roofing is complete, windows are installed and stucco is complete. Interior space has
all sheetrock installed, tape, mud and texture is in process. Building “B” (shop building) exterior
is nearly complete. Roofing is complete, windows are installed and metal siding is nearly
complete. PG&E has made all connections including new 21KV service.
Awards of Informal Bids under the Uniform Construction Cost Accounting System (UCC):
At the August 2011 Governing Board meeting, the Uniform Public Construction Cost Accounting
System was adopted to enable the District to increase the formal bid limits from $125,000 to $175,000.
By adopting the Uniform Public Construction Cost Accounting System, the Board authorized the
President or his/her designee to enter into agreements with low bidders using the informal bidding
process with the provision that the successful awards would be presented to the Board as an
information item. This system enables the District to 1) informally bid projects under $125,000 to prequalified contractors, 2) more efficiently and effectively manage small to medium sized projects, and 3)
contract with local contractors who are deemed “qualified” bidders.
Award of Bid: Building 1300 Server Room HVAC Upgrade Project
There was one non-bond related bid awarded in July in the amount of $94,820 to Geo. Wilson, Inc. of
Santa Cruz. This server room will house the main IT equipment on the Aptos campus. Four contractors
bid on the project: Geo. Wilson with a bid of $94,820; Bogner Sheet Metal with a bid of $101,475;
AirTech Service with a bid of $95,488; and Della Mora with a bid of 122,200. This project is scheduled
to start in October and is scheduled to be completed by late December 2011.
3 of 3
76
77
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 3, 2011
SUBJECT:
ENCLOSURE(S)
2012-13 Budget Update
REASON FOR BOARD CONSIDERATION
INFORMATION
ITEM NUMBER
Page 1 of 1
E.3
BACKGROUND:
An update on the 2012-13 budget will be presented at the board meeting.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
78
79
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
October 3, 2011
FROM: PRESIDENT
SUBJECT:
ENCLOSURE(S)
Fall 2011 Flex Week Activities
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
INFORMATION
Page 1 of 1
E.4
BACKGROUND:
The Staff Development Committee organized five days of workshops and activities that took place from
Monday, August 22 through Friday, August 26, 2011. On these days faculty were released from their
classroom assignments in order to participate in staff development activities. (Title 5, Section 55722)
Allowable activities included:






Staff development, in-service training and instructional improvement;
Program and course curriculum or learning resource development and evaluation;
Student personnel service;
Related activities, such as student advising, guidance and orientation, departmental or division
meetings, conferences and workshops, and institutional research;
Other duties as assigned by the district.
The necessary supporting activities for the above (Title 5, Section 55724 and 55726)
Fifty-two workshops were offered between Monday and Thursday of that week. Also on Thursday, August
25, divisions and departments met for discipline specific professional development activities and program
planning. On Friday, August 26, All College Day kicked off with a welcome of new hires, the presentation of
service and teaching awards and a presentation by President Brian King focusing on “Cabrillo Stories.”
Evaluations indicated attendees were particularly inspired by their colleague’s stories. The full text is
available at: cabrillostories.blogspot.com
Fall Flex workshop attendance increased again over last year. Attendees state they enjoy the variety of topics
covered in workshops and typically extend their flex participation beyond what is required. Workshop
evaluations asked participants what they liked best about the event they attended.
“Interesting discussion with lots of relevant data on Mexican/Latino education.” “Highly engaging, motivating,
and validating.” We’re an Hispanic Serving Institution…Now What?
“Clear presentation of a complicated process.” “Lots of useful information.” The Mystique of the Transfer Model
Curriculum
“Really enjoyed hearing student testimonials.” “Good overview of learning communities and the student
experience.” “How can this concept be implemented in the larger curriculum?” Sharing Student Stories: Healing
and Leadership through Learning Communities
“I like the way in which all participants clearly convey a true commitment to students’ success.” Basic Skills and
Learning Communities Advisory Council Meeting
Administrator Initiating Item:
Renée M. Kilmer, VP Instruction
Academic and Professional Matter
 Yes ❑ No
If yes, Faculty Senate Agreement
Yes
Senate President Signature
❑ No
Final Disposition
80
81
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 3, 2011
SUBJECT:
Board Policy Revisions: Office of the President, First Reading
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
INFORMATION
ENCLOSURE(S)
Page 1 of 10
E.5
Background:
The District is in the process of revising Board Policies utilizing the California Community College
League’s model policies as applicable.
Attached are revisions to some of the Board Policies in the Office of the President as listed below:
Board Policy
BP 1110 – Board Education
BP 1140 – Regular Meetings of the Board
BP 1150 – Quorum and Voting
BP 1260 – Tape Recordings of Regular Meetings
BP 1280 - Gifts
Action
Update to reflect League Language
Update to reflect League Language
Update to reflect League Language
Update to reflect League Language
Update to reflect League Language
Board policies are presented as a first reading for Governing Board review and will return for action
at the next Governing Board meeting.
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
82
Chapter One: Bylaws of the Governing Board
BP 1110
Orientation for New Board Members
Board Education
(League BP 2740)
The Board is committed to its ongoing development as a Board and to a trustee education
program that includes new trustee orientation.
The Superintendent/President and the Board shall assist each new member-elect to understand
the Board’s functions, policies, and procedures before he/she assumes office. Such assistance
shall include, but shall not be limited to providing written materials and invitations to attend
Board meetings and/or conferences with the Superintendent/President. New board members
shall be encouraged to attend meetings on a regional and/or statewide basis held as
training/information sessions by other organizations.
Accreditation Standard IV.B.1.f
Adopted: February 1, 1988
Revised: November 7, 2011
_____________________________________________________________________________________________
BP 1110
Page 1 of 1
Board Education
83
Chapter One: Bylaws of the Governing Board
BP 1140
Meetings Open to the Public
Regular Meetings of the Board
(League BP 2310, 2300, 2340, 2345, 2350)
Regular meetings of the Board shall be held on the first or second Monday of the month.
Regular meetings of the Board shall normally be held at the Cabrillo College Sesnon
House, 6500 Soquel Drive, Aptos, CA.
A notice identifying the location, date, and time of each regular meeting of the Board shall
be posted at least ten days prior to the meeting and shall remain posted until the day and
time of the meeting. All regular meetings of the Board shall be held within the boundaries
of the District except in cases where the Board is meeting with another local agency or is
meeting with its attorney to discuss pending litigation if the attorney’s office is outside the
District.
All regular and special meetings of the Board shall be open to the public, be accessible to
persons with disabilities, and otherwise comply with Brown Act provisions, except as
required or permitted by law.
Agenda and Public Notice
An agenda shall be posted adjacent to the place of meeting at least 72 hours prior to the
meeting time for regular meetings. The agenda shall include a brief description of each item
of business to be transacted or discussed at the meeting. If requested, the agenda shall be
provided in appropriate alternative formats so as to be accessible to persons with a disability.
No business may be acted on or discussed which is not on the agenda, except when one or
more of the following apply:
•
•
•
a majority decides there is an “emergency situation” as defined for emergency
meetings;
two-thirds of the members (or all members if less than two-thirds are present)
determine there is a need for immediate action and the need to take action came to
the attention of the Board subsequent to the agenda being posted;
an item appeared on the agenda of and was continued from a meeting held not more
than five days earlier.
The order of business may be changed by consent of the Board.
The Superintendent/President shall establish administrative procedures that provide for
public access to agenda information and reasonable annual fees for the service.
Members of the public may place matters directly related to the business of the District on an
agenda for a board meeting by submitting a written summary of the item to the
_____________________________________________________________________________________________
BP 1140
Page 1 of 1
Regular Meetings of the Board
84
Chapter One: Bylaws of the Governing Board
Superintendent/President. The written summary must be signed by the initiator. The Board
reserves the right to consider and take action in closed session on items submitted by
members of the public as permitted or required by law.
Agenda items submitted by members of the public must be received by the office of the
President two weeks prior to the regularly scheduled board meeting.
Agenda items initiated by members of the public shall be placed on the Board’s agenda
following the items of business initiated by the Board and by staff. Any agenda item
submitted by a member of the public and heard at a public meeting cannot be resubmitted
before the expiration of a 90 day period following the initial submission.
Public Comment
The Board shall provide opportunities for members of the general public to participate in the
business of the Board.
Members of the public may bring matters directly related to the business of the District to the
attention of the Board in one of two ways:
1. There will be a time at each regularly scheduled board meeting for the general
public to discuss items not on the agenda.
Members wishing to present such items shall submit a written request at the beginning of the
meeting to the Superintendent/President that summarizes the item and provides his or her
name and organizational affiliation, if any. No action may be taken may be taken by the
Board on such items.
2. Members of the public may place items on the prepared agenda in accordance with
the section above titled agendas.
Members of the public also may submit written communications to the Board on items on the
agenda and/or speak to agenda items at the Board meeting. Written communication
regarding items on the Board's agenda should reach the office of the President not later than
five working days prior to the meeting at which the matter concerned is to be before the
Board. All such written communications shall be dated and signed by the author, and shall
contain the residence or business address of the author and the author's organizational
affiliation, if any.
If requested, writings that are public records shall be made available in appropriate
alternative formats so as to be accessible to persons with a disability.
Claims for damages are not considered communications to the Board under this rule, but
shall be submitted to the District.
_____________________________________________________________________________________________
BP 1140
Page 1 of 2
Regular Meetings of the Board
85
Chapter One: Bylaws of the Governing Board
Public Comment
Persons may speak to the Board either on an agenda item or on other matters of interest to
the public that are within the subject matter jurisdiction of the Board.
Oral presentations relating to a matter on the agenda, including those on the consent agenda,
shall be heard before a vote is called on the item.
Persons wishing to speak to matters not on the agenda shall do so at the time designated at the
meeting for public comment.
Those wishing to speak to the Board are subject to the following:
 The President of the Board may rule members of the public out of order if their
remarks do not pertain to matters that are within the subject matter jurisdiction of
the Board or if their remarks are unduly repetitive.
 Non-scheduled substitutes may not speak in place of scheduled speakers unless
alternates have been submitted on the original request.
 Employees who are members of a bargaining unit represented by an exclusive
bargaining agent may address the Board under this policy, but may not attempt to
negotiate terms and conditions of their employment. This policy does not prohibit any
employee from addressing a collective bargaining proposal pursuant to the public
notice requirements of Government Code Section 3547 and the policies of this Board
implementing that section.
Regular meetings of the Governing Board are meetings of the elected Board members assisted by
staff personnel, conducted in public, for the purpose of carrying out District business.
Agenda and Public Notice
An agenda for each meeting shall be prepared and posed as prescribed by law by the
Superintendent/President at least seventy-two (72) hours in advance of the meeting.
The agenda for closed session shall also be made available and contain sufficient detail to
comply with Government Code section 54954.5.
The agenda shall be mailed or delivered to the Board within the foregoing time limits and shall
be accompanied by such other materials as the Superintendent/President believes will assist the
Board in arriving at decisions. The Chair of the Board, however, may rearrange the agenda
during the meeting of the Board if there is no objection from a majority of Board members
present. The agenda for regular meetings shall contain a brief, general description of each item of
business to be transacted or discussed at the meeting. The agenda shall specify the time and
location of the regular meeting and be posted in a location freely accessible to members of the
public and employees.
No action shall be taken on any item not appearing on the agenda except under any of these
conditions:
_____________________________________________________________________________________________
BP 1140
Page 1 of 3
Regular Meetings of the Board
86
Chapter One: Bylaws of the Governing Board
1) Upon a determination by majority vote of the Board that an emergency situation exists;
an emergency situation means:
a) work stoppage or other activity which severely impairs public health, safety, or both,
as determined by a majority of members of the Board, or
b) crippling disaster which severely impairs public health, safety, or both, as determined
by a majority of the members of the Board;
2) upon a determination by a two-thirds vote of the Board, or, if less than two-thirds of the
members are present, a unanimous vote of those members present, that the need to take
action arose subsequent to the agenda being posted;
3) the item was posted for a prior meeting of the Board occurring not more than five
calendar days prior to the date action is taken on the item, and at the prior meeting the
item continued to the meeting at which action is being taken.
Every agenda for regular meetings shall provide an opportunity for the public to directly
address the Board on items of interest to the public that are within the subject matter jurisdiction
of the District. No action shall be taken on any item not appearing on the agenda when raised by
the public unless the action is otherwise authorized under one or more of the three conditions
listed above. The public may also address the Board on items on the agenda as the items are
taken up.
A Board member may, on their own initiative, or in response to questions posed by the public,
ask for clarification, provide a reference to staff or other resources for factual information, or
request staff to report back, at a subsequent meeting concerning the matter.
Requests by the public to place matters on the agenda directly related to District business may
be made by submitting in writing to the Superintendent/President such requests no later than
10:00 a.m., six (6) working days preceding the meeting. The public may at any meeting,
however, request that items be placed on future agendas if related to District business.
Although the agenda of any regular meeting shall include an opportunity for the public to
address the Board on any item of business or other issue related to District business, the Board
does not oblige itself to act upon any request unless submitted in writing to the
Superintendent/President at least six (6) working days prior to the scheduled date of the meeting,
and such item is included on the agenda.
Participation by Employees
Employees of the District are encouraged to participate in Board deliberations as presenters,
reactors, or general commentators. Employee participation is in some instances determined by state
regulations, statutes, Board policy, or negotiated agreements.
Participation By Students
Student participation in Board deliberations is encouraged through student organizations or by
individuals.
Rules of Procedure for Conduct of Meeting
Robert’s Rules of Order shall govern the proceedings and conduct of Board meetings, except when
the Board’s own policies or state regulations or statues provide otherwise.
_____________________________________________________________________________________________
BP 1140
Page 1 of 4
Regular Meetings of the Board
87
Chapter One: Bylaws of the Governing Board
Order of Business and Procedure
The Governing Board shall act by majority vote of the regular voting membership constituting the
Governing Board.
The agenda of the meetings will be prepared and presented by the Superintendent/President.
The order of business at a regular meeting will be:
• Closed Session
• Call to Order
• Minutes of the Previous Meeting and Consent Agenda
• Oral Communications
• Board Members’ Report
• Oral Reports
• Action Items
• Information Reports
• Closed Session (if necessary)
Legal Reference: Education Code Sections 72000 (d), 72121 and 72121.5; and Government Code
Sections 54950, et seq and 6250 et seq.
Adopted: February 1, 1988
Revised: May 2, 1994
Revised: November 7, 2011
_____________________________________________________________________________________________
BP 1140
Page 1 of 5
Regular Meetings of the Board
88
Chapter One: Bylaws of the Governing Board
BP 1150 (formerly BPs 1150 and 1160)
Quorum and Board Action Voting
(League BP 2330)
A quorum of the Governing Board shall consist of four regular voting members.
The Board shall act by majority vote of all of the membership of the Board, except as noted
below.
No action shall be taken by secret ballot.
The following actions require a two-thirds majority of all members of the Board:
•
Resolution of intention to sell or lease real property (except where a unanimous vote is
required);
•
Resolution of intention to dedicate or convey an easement;
•
Resolution authorizing and directing the execution and delivery of a deed;
Action to declare the District exempt from the approval requirements of a planning
•
commission or other local land use body;
•
Appropriation of funds from an undistributed reserve;
•
Resolution to condemn real property.
The following actions require a unanimous vote of all members of the Board:
•
Resolution authorizing a sale or lease of District real property to the state, any county,
city, or to any other school or community college district;
•
Resolution authorizing lease of District property under a lease for the production of gas.
No official Board action may be taken in the absence of a quorum. A quorum shall consist of no
less than four regular voting members of the Governing Board.
The Governing Board shall act by majority vote of all the membership constituting the
Governing Board. If no more than two vacancies occur, the vacant position(s) shall not be
counted for purposes of how many members constitute a majority. When a unanimous vote is
required by law, the vacant position(s) shall be excluded.
Legal Reference: Education Code Section 772203 and 72204 72000(d)(3), 81310 et seq., 81365,
81511, and 81432: Government Code Section 53094; Code of Civil Procedure Section
1245.240
Adopted: February 1, 1988
Revised: November 7, 2011
_____________________________________________________________________________________________
BP 1150
Page 1 of 1
Quorum and Voting
89
Chapter One: Bylaws of the Governing Board
BP 1260
Tape Recordings of Regular Board Meetings
(League BP 2365)
Regular meetings of the Governing Board shall be tape recorded. The recording shall be
subject to inspection by members of the public in accordance with the California Public
Records Act, Government Code Sections 6250 et seq. The Superintendent/President is
directed to ensure that any such recordings are maintained for at least thirty days
following the recording. and copies of the tape made available to members of the Board and to
the Superintendent/President of the District upon request. Other release of these tapes shall be
allowed only by Board Action and, if approved, at the expense of the requesting party. Meeting
tapes will be retained by the Secretary of the Board for a period of six months after the approval
of the minutes of the meeting being recorded.
Tape recording devices by regular meeting attendees may be used provided such use does not
require special or extraordinary arrangements or result in a disruption of the proceedings.
Persons attending an open and public meeting of the Board may, at their own expense,
record the proceedings with an audio or video recording or a still or motion picture camera
or may broadcast the proceedings. However, if the Board finds by a majority vote that the
recording or broadcast cannot continue without noise, illumination, or obstruction of view
that constitutes or would constitute a persistent disruption of the proceedings, any such
person shall be directed by the President of the Board to stop.
Legal Reference: Education Code Section 72121(a) 72233; and Government Code Section
54953.5 and 54953.36.
Adopted: February 1, 1988
Revised: November 7, 2011
_____________________________________________________________________________________________
BP 1260
Page 1 of 1
Recordings of Regular Board Meetings
90
Chapter One: Bylaws of the Governing Board
BP 1280
Gifts
(League BP 3820)
The Board shall consider all gifts, donations and bequests made to the District. The Board
reserves the right to refuse to accept any gift which does not contribute toward the goals of
the college, or the ownership of which would have the potential to deplete resources of
Cabrillo College.
The District shall assume no responsibility for appraising the value of gifts made to the
District.
Acceptance of a gift shall not be considered endorsement by the District of a product,
enterprise or entity.
In no event shall the District accept a donation from any donor who engages in practices or
policies which discriminate against any person on the basis of race, sex (i.e., gender), color,
religion, national origin, age, disability, or sexual preference; or when the stated purposes
of the donation are to facilitate such discrimination in providing educational opportunity.
The Board, at its discretion, may accept on behalf of, and in the name of the District, such gifts,
donations, bequests and devises as are made to the District for community college purposes or to
or for the benefit of Cabrillo College.
The Superintendent/President shall be designated to receive any gifts, donations, bequests, and
devises offered to the District, student organizations, or any other affiliate organization of the
District.
The Superintendent/President shall deliver to the donor an acknowledgment of acceptance from
the Governing Board.
Legal Reference: Education Code Section 72122 72241.
Adopted: February 1, 1988
Revised: November 7 2011
_____________________________________________________________________________________________
BP 1280
Page 1 of 1
Gifts
91
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 3, 2011
SUBJECT:
Cabrillo College Monthly Calendar
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 2
E.6
BACKGROUND:
The following calendar presents information about selected events and significant dates for the month of
October. Dates given are accurate as of September 19, 2011.
Administrator Initiating Item:
Kristin Fabos, Director of Marketing
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
92
October 2011
Marketing and Communications Department • 831/479-5744
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
1
ONGOING:
Art Exhibit Tasty,
Cabrillo Gallery,
through 11/4
Lile Cruse’s 1970s Jazz
Ensemble Reunion,
Kuumbwa Jazz
Center, 7:00 PM
Art Exhibit Reception:
Tasty, Cabrillo Gallery,
5:00 - 7:00 PM
Additional listings
2
3
Governing Board
Meeting, 5:00 PM,
Sesnon House
4
5
Women’s Soccer vs.
DeAnza, 2:00 PM
Deadline for pass/no
pass option
9
10
11
12
Women’s Soccer vs.
Cañada, 2:00 PM
Men’s Water Polo vs.
West Valley, 3:00 PM
Men’s Soccer vs. Las
Positas, 7:00 PM
Women’s Water Polo
vs. West Valley, 4:15
PM
6
7
DACLS presents
pianist Soheil
Nasseri, 3:00 PM,
Music Recital Hall
Women’s Water Polo
vs. Foothill, 3:00 PM
13
14
8
Football vs. DeAnza,
7:00 PM
Cabrillo Insider radio
show, 5:00 PM, KSCO
1080 AM
Men’s Soccer vs.
Hartnell, 6:30 PM
15
Football vs. Hartnell,
7:00 PM
Cabrillo Insider radio
show, 5:00 PM, KSCO
1080 AM
Volleyball vs. West
Valley, 6:30 PM
16
17
18
19
20
21
22
27
28
29
Men’s Water Polo vs.
Merced, 3:00 PM
Men’s Soccer vs.
Gavilan, 6:30 PM
Cabrillo Insider radio
show, 5:00 PM, KSCO
1080 AM
Women’s Water Polo
vs. Merced, 4:15 PM
Volleyball vs. Hartnell,
6:30 PM
23
Picasso Ensemble,
3:00 PM, Sesnon
House
24
25
Women’s Soccer vs.
Evergreen, 2:00 PM
26
Women’s Water Polo
vs. Foothill, 3:30 PM
Volleyball vs.
Monterey Peninsula,
6:30 PM
30
31
Cabrillo Youth Strings, Football vs. San Jose
7:00 PM, Music
City College, 7:00 PM
Recital Hall
Cabrillo Insider radio
Volleyball vs. Gavilan, show, 5:00 PM, KSCO
6:30 PM
1080 AM
Women’s Soccer vs,
Monterey, 7:00 PM
Additional Listings
Oct. 1
Cabrillo Insider radio show, 5:00 PM, KSCO 1080 AM
Coming In Early November
Nov 1 Women’s Soccer vs, Foothill, 2;00 PM
Men’s Soccer vs. Monterey, 7:00 PM
Nov. 4
Theatre Arts presents “Three Sisters”, 8:00 PM, through Nov. 19
Nov. 7
College & Career Night, 6:00 - 8:00 PM
Nov. 7
Governing Board Meeting, 5:00 PM, Sesnon House