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Minutes of Meeting
CABRILLO COLLEGE GOVERNING BOARD
November 7, 2011
REGULAR MEETING
The regular monthly meeting of the Cabrillo College Governing Board was held at
the Sesnon House, 6500 Soquel Drive, Aptos, California on Monday, November 7,
2011. Chair Katy Stonebloom opened the meeting in Open Session at 5:00 pm. Roll
was taken; present were Chair Stonebloom, Trustees Rebecca Garcia, Gary Reece,
Rachael Spencer, Al Smith, and Donna Ziel. Chair Stonebloom asked for Public
Comments on Closed Session items. There were no public comments.
Closed Session items were announced and the meeting was adjourned to Closed
Session at 5:01 p.m. Closed Session was adjourned at 6:10 pm.
ROLL CALL
Chair Katy Stonebloom called the Open Session to order at 6:15 p.m. Other Trustees
present were Rebecca Garcia, Gary Reece, Al Smith, Rachael Spencer, and Donna
Ziel. Also present were members of the community, college faculty, staff and
students.
REPORT OUT OF CLOSED SESSION
Chair Stonebloom stated that there was nothing to report out of Closed Session.
Trustee Smith declared conflict of interest on closed session items #4; he excused
himself and did not participate in the discussion.
PROCEDURAL ITEMS
It was moved and seconded (Spencer/Ziel) to approve the consent agenda items,
including the minutes from the October 3, 2011 meeting.
CALL TO ORDER
ROLL CALL
REPORT OUT OF
CLOSED SESSION
APPROVAL OF
CONSENT AGENDA
AND MINUTES
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Watkins
AYES: Garcia, Reece, Smith, Spencer, Stonebloom, and Ziel
NOES: None
ABSENT: True
ABSTAIN: None
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF
None
ORAL COMMUNICATIONS
Marilyn Garrett addressed the Board about the alleged hazards of wi-fi.
ORAL REPORTS
Board Trustees’ Reports
Trustee Spencer reported on a recent Student Health Center Advisory Committee
meeting. Trustee Spencer said the people who run the center spend a lot of time
trying to inform student about health center services. The Health Center is working
with marketing and hoping to move to a more visible spot on campus. Trustee
Spencer said everyone’s job to spread the word about Student Health Services to
students.
Trustee Garcia reported on the Association of Community College Trustees (ACCT)
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INTRODUCTION OF
NEWLY APPOINTED
FACULTY AND STAFF
ORAL
COMMUNICATIONS
ORAL REPORTS
BOARD TRUSTEE
REPORTS
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Minutes of Meeting
November 7, 2011
Congress which she recently attended. Trustee Garcia said one of the highlights was
a two day summit on student completion and as Trustee Garcia reviewed the ten
foundational steps she was pleased to see Cabrillo does a lot already. There were
two areas however where Trustee Garcia feel the college can do better, the first is
preparing students to succeed in the workplace and the second is developing Board
policies. Trustee Garcia thanked President King for attending all the ACCT events
where Trustee Garcia was honored for her leadership and service.
Trustee Ziel reported that she attended the Cabrillo Stroke Center Advisory
Committee meeting which was followed by an interesting presentation on STEM cell
research. Trustee Ziel also attended the Veterans Center grand opening, Trustee Ziel
serves as a member of the Veterans Services Advisory Committee, and said the
grand opening was a wonderful event.
Chair Stonebloom reported on a recent archaeology presentation and said it was
fascinating. Chair Stonebloom thanked President King and members of the
Governing Board for a productive annual retreat and announced that the 6th annual
Social Justice Conference is scheduled for April 21, 2011.
Student Trustee’s Report
Student Trustee Watkins attended the fall Student Senate for California Community
College’s General Assembly. Student Trustee Watkins said it was an interesting
event where hundreds of students took stances and passed resolutions, which he will
share with the Board. Student Trustee Watkins said it was also interesting to learn
about the Student Success Task Force report and the report’s recommendations. The
Student Senate is reviewing the document and preparing a response.
Superintendent’s Report
President King thanked the members of the Governing Board for attending the
retreat and providing a framework for college planning.
STUDENT
TRUSTEE’S
REPORT
SUPERINTENDENT’S
REPORT
President King reported that STEM grant planning is moving forward. President
King said he appreciates everyone’s continued flexibility and some compromises
will have to be made.
President King also reported on a recent meeting with Assemblyman Bill Monning
and said there are still a lot of unknowns concerning the state budget and there is a
concern that rather than enacting mid year cuts the cuts will be rolled over into the
following year making the 2012-14 cuts extremely large.
Faculty Senate
Faculty Senate President Steve Hodges said he attended the fall Academic Senate for
California Community Colleges’ (ASCCC)conference. Conference topics included
the Student Success Task Force draft report, course repeatability, and content review.
ASCCC has expressed concern about the Student Success Task Force
recommendations which indicate trading of access for student success.
Faculty Senate President Hodges reported on recent Senate activities and said the
Senate recently completed the faculty prioritization process. Ten departments came
forward with proposals and the Senate will look to the Board for support in hiring a
minimum of four new faculty. Faculty Senate President Hodges also said the
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CCFT
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Minutes of Meeting
November 7, 2011
program elimination and task force matrix is moving through the Senate approval
process.
Trustee Reece asked President Hodges to distribute the ASCCC’s comments on the
Student Success Task Force to the Board prior to the next Board meeting.
CCEU
Terri Cesari addressed the Board as a member of CCEU. Ms. Cesari reported the
CCEU is concerned about the discussion about the college transferring $50k to the
foundation for student loans. CCEU recognizes that students are struggling
financially however CCEU cannot support of the use of college funds during this
time of layoffs and cuts that could jeopardize student success.
Ms. Cesari also advocated for the classified prioritization process. She said the
previous process was created through a thoroughly vetted shared governance process.
The current process lacks the necessary feedback loop from classified staff. CCEU
appreciates the Board’s commitment to shared governance and look forward to
continuing the dialog.
CCFT
CCFT President Harvell said the Veterans Center is very nice and it was good to see
the project completed so quickly. CCFT President Harvell said the California
Federation of Teachers (CCFT’s parent organization) will announce preparing for a
tax increase initiative. CCFT President Harvell said supports the initiative and
thinks it is necessary because of the state’s lack of financial support for education
and continued budget cuts to education.
ACTION ITEMS
Curriculum Committee Actions
It was recommended that the proposed curriculum changes be approved to become
effective in Spring 2012.
FACULTY SENATE
CCEU
ACTION ITEMS
CURRICULUM
COMMITTEE ACTIONS
A motion was made (Ziel/Spencer) to approve the Curriculum Committee actions.
The motion carried.
Board Policy Revisions: Office of the President, Second Reading
It was recommended that the Governing Board approve the revisions to the Board
policies as presented to BP 1110 – Board Education, BP 1140- Regular Meetings
of the Board, BP 1150 – Quorum and Voting, BP 1260- Recordings of Regular
Board Meetings.
BOARD POLICY
REVISIONS: OFFICE OF
THE PRESIDENT
A motion was made (Reece/Spencer) to approve the Board policy revisions.
The motion carried.
Ratification of Settlement: Arts Education Complex (AEC)
Bond Project Litigation—Escrow Account
It was recommended that the Governing Board accept the terms and ratify the Art
Education Complex settlement as presented.
President King asked Vice President Lewis to share the names of the parties
involved in the settlement. After Vice President Lewis read the names Trustee
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RATIFICATION OF
SETTLMENT: ARTS
EDUCATION COMPLEX
(AEC) BOND PROJECT
LITIGATION – ESCROW
ACCOUNT
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Minutes of Meeting
November 7, 2011
Smith reported that he had a conflict and left the room while the Board discussed
and voted on the settlement of the escrow account.
A motion was made (Reece/Spencer) to accept the Arts Education Complex
settlement.
The motion carried.
Ratification of Settlement: Arts Education Complex (AEC)
Bond Project Litigation—Contractors, Architects and Construction Management
It was recommended that the Governing Board accept the terms and ratify the Art
Education Complex settlement as presented.
Trustee Smith conflicted out of item and remained out of the room while the Board
discussed and voted on the settlement with the contractors, architects and
construction management.
RATIFICATION OF
SETTLEMNT: ARTS
EDUCATION COMPLEX
(AEC) BOND PROJECT
LITIGATION –
CONTRACTORS,
ARCHITECTS AND
CONSTRUCTION
MANGEMENT
A motion was made (Reece/Spencer) to accept the Arts Education Complex Bond
project litigation.
The motion carried.
Aptos Campus Network and Data Center Remodel Phase II
It was recommended that the Governing Board authorize the Vice President,
Administrative Services to award a purchase order to the four vendors with the
pricing based on the contracts that are listed to complete the phase II of the Aptos
Campus Network and Data Center Remodel.
APTOS CAMPUS
NETWORK AND DATA
CENTER REMODEL
PHASE II
A motion was made (Spencer/Ziel) to accept the Aptos Campus Network and Data
Center Remodel Phase II.
Information Technology Manager Ray Rider provided background on the item.
The motion carried.
Virtual Lab Initiative, Infrastructure, Training and Support
It was recommended that the Governing Board authorize the Vice President,
Administrative Services to award a purchase order to the three vendors with the
pricing based on the contracts that are listed.
VIRTUAL LAB
INITIATIVE,
INFRASTRUCTURE,
TRAINING AND
SUPPORT
A motion was made (Reece/Ziel) to accept the Virtual Lab Initiative,
Infrastructure, Training and Support proposal.
Information Technology Director Dan Borges explained what the project entails
and the benefits of the project.
The motion carried.
Academic Calendar 2012-13
It was recommended that the Governing Board approve the 2012-2013 Academic
Calendar.
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ACADEMIC CALENDAR
2012-13
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Minutes of Meeting
November 7, 2011
Vice President Kilmer asked the Board to accept two corrections to the Academic
Calendar 2012-13. The first was a spelling error and the second was a date
correction.
A motion was made (Reece/Spencer) to accept the 2012-13 Academic Calendar
with the proposed corrections.
The motion carried.
Cabrillo College Participation in the Monterey Regional Climate Action Compact
(MBRCAC)
It was recommended that Cabrillo College join the Monterey Regional Climate
Action Compact, and allow and support participation of Cabrillo representatives in
periodic Working Group meetings to coordinate and implement regional climate
change mitigation and adaptation initiatives.
CABRILLO COLLEGE
PARTICIPATOIN IN
THE MONTEREY
REGIONAL CLIMATE
ACTION COMPACT
(MBRCAC)
A motion was made (Spencer/Ziel) to join the Monterey Regional Climate Action
Compact.
The Board thanked Judy and other who participate in climate action initiatives.
President King introduced the Santa Cruz County Treasurer Fred Keely, one of the
founders of the compact, who thanked the Board and acknowledged all the work
being done by people at Cabrillo. Treasurer Keely said the climate action compact
is being expanded to a number of other partner organizations, including Cabrillo,
and municipal governments. The idea of this is not to celebrate what organizations
would have been doing anyway, but do more than what would be done naturally.
The motion carried.
INFORMATION ITEMS
2011-12 and 2012-13 Budget Planning
The 2011-12 and 2012-13 budget planning was provided for Governing Board
information.
Board Policy Revision: Administrative Services, First Reading
Board Policies were presented as a first reading for Governing Board review and
will return for action at the next Governing Board meeting.
2011-12 Cash Flow Update – First Quarter
The cash flow update was provided for Governing Board information.
Facilities Master Plan Project Status
The Facilities Master Plan project status was provided for Governing Board
information.
Financial Reports
The financial reports were provided for Governing Board information.
Cabrillo College 2011 Fall Census Report
The 2011 Fall Census report was provided for Governing Board information.
Distance Education Annual Report
The Distance Education Annual Report was provided for Governing Board
information.
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2011-12 AND 2012-13
BUDGET PLANNING
BOARD POLICY
REVISION:
ADMINISTRATIVE
SERVICES, FIRST
READING
2011-12 CASH FLOW
UPDATE – FIRST
QUARTER
FACILITIES MASTER
PLAN PROJECT
STATUS
FINANCIAL REPORTS
CABRILLO COLLEGE
2011 FALL CENSUS
REPORT
DISTANCE EDUCTION
ANNUAL REPORT
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Minutes of Meeting
November 7, 2011
Distance Education Director Francine Van Meter reported that the college
participated in a Chancellor’s office student survey where students were contacted
and asked why they dropped their Distance Education classes. The students
reported the reasons why they signed up for the classes mirrored why they dropped
out. The demand is there but students are looking for convenience.
Trustee Garcia asked about instructor training and how the program deals with
basic skill students. Director Van Meter said the Distance Education committee is
looking at national standards for online training but there is not a formal program
at this point. Director Van Meter also said there is an achievement gap and the
Distance Education committee is looking at strategies to address the gap.
Redistricting Update
The redistricting update was provided for Governing Board information.
President King thanked the members of the Board redistricting subcommittee.
Redistricting subcommittee member Al Smith explained the rational and goals
around the redistricting. The subcommittee tried to make as few mechanical
changes as possible and tried not to divide communities and neighborhoods. The
subcommittee looked at natural features, political boundaries, and matched census
tracks so Cabrillo’s numbers matched the counties’ precinct numbers.
2012 Governing Board Goals
The 2012 Governing Board Goals were provided for Governing Board
information.
REDISTRICTING
UPDATE
2012 GOVERNING
BOARD GOALS
Trustee Garcia said she was unable to attend the retreat however she is very
pleased with the draft Board goals. Trustee Garcia then proposed another Board
goal concerning disaggregated data and student’s who complete three college
courses in a specific area. Trustee Garcia passed out a report on the topic which
she received at the ACCCT congress
Chair Stonebloom thanked Trustee Garcia for the information and said that at the
retreat said the Board discussed innovation and determined it is not the Board’s
role to say what innovation looks like but to support faculty and staff in the
creation of innovation.
Chair Stonebloom added that the Board also discussed how to minimize their
impact on faculty and staff time and the amount of college’s resources that the
Board consumes. The Board agreed that requests for information (from Trustees)
will be sent to the Board chair and who will bring the request up for discussion at
the next public meeting. The Board will then determine if the information request
will benefit the majority of the Board. If so the Board chair will then direct the
President to allocate staff time and resources to respond to the request.
Board Policies, President’s Office, First Reading
Board Policies were presented as a first reading for Governing Board review and
will return for action at the next Governing Board meeting.
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BOARD POLICIES,
PRESIDENT’S OFFICE,
FIRST READING
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Minutes of Meeting
November 7, 2011
Cabrillo College Monthly Calendar
The Cabrillo College activities for the month of November were presented for
Governing Board information.
Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board discussed items to be placed on the agenda
for the future Board meetings.
CABRILLO COLLEGE
MONTHLY CALENDAR
AGENDA FOR NEXT
BOARD MEETING
Trustee Garcia asked for a report on the Extended Opportunity Program &
Services Program, and would like data included on students in the migrant summer
program who went through English 100 classes and were able to transfer into
English 1A.
Trustee Spencer asked for a Board update on the SBDC’s Entrepreneur Program.
The Board agreed both requests can be sent in the form of Board updates.
ADJOURN
The open session of the Cabrillo College Governing Board was adjourned at 7:54
p.m.
Respectfully submitted,
Secretary
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ADJOURNMENT