1
Cabrillo College Governing Board
Monday, December 5, 2011
Cabrillo College Sesnon House
6500 Soquel Drive
Aptos, California 95003
OPEN SESSION (McPherson Room)
1. Call to Order and Roll Call
PAGE
TIME
4:30
2. Adoption of Agenda
3. Public Comments Regarding Closed Session Items (three minute
time limit per speaker)
Please notify clerk if you desire to speak to the Board.
4. Interest Based Bargaining Presentation
5. Announcement of Closed Session
6. Adjourn to Closed Session
CLOSED SESSION (Pino Alto Room)
1. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: Victoria Lewis
Employee Organization: CCEU
5:30
2. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: Victoria Lewis
Employee Organization: CCFT
3. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: Brian King
Employee Organizations: Management and Confidential
Employees
4. Conference with Real Property Negotiators (Government Code
§54956.8)
Property: 104 Whispering Pines , Scotts Valley, California 95066
Agency Negotiator: Brian King
Negotiating Party: Matt Sheldon, JR Parrish
Owner: Whispering Pines Association
Under Negotiation: Terms of Payment, Conditions
5. Conference with Real Property Negotiators (Government Code
§54956.8)
Property: Health and Wellness Education Center (HW1),
6500 Soquel Drive, Aptos, California 95003
Agency Negotiator: Brian King
Negotiating Parties and Possible Lessor: James Vegher,
Precision Physical Therapy and Susan McMillan, Dominican
Hospital
Under Negotiation: Terms of Payment, Conditions
6. Superintendent/President’s Annual Evaluation
OPEN SESSION (McPherson Room)

Call to Order and Roll Call

Report Out of Closed Session
6:00
2
December 5, 2011
A. Consent Items
1. Minutes and Consent Agenda (these items are approved when
the agenda is approved unless a Board member wishes to
discuss)
a) Minutes of November 7, 2011
2. Register of Warrants
6:01
7
15
It is recommended that the Governing Board ratify warrant
numbers 10682–11338 for the amount of $2,107,979.10.
3. Ratification: Construction Change Orders
35
It is recommended that the Governing Board ratify the
construction change orders as provided.
4. New Extension Classes
37
It is recommended that the Governing Board approve the
Extension classes as proposed for winter 2012, and authorize
these classes to be repeated as frequently as public interest
warrants, in accordance with Board Policies 7000-7080.
5. Budget Transfers by Resolution
39
It is recommended that the Governing Board approve Resolution
Numbers 043-11 through 045-11 for Budget Transfers 19747
through 19890.
6. Quarterly Financial Status Report, CCFS 311Q
43
It is recommended that the Governing Board accept the report,
CCFS 311Q Quarterly Financial Status Report, and order its
inclusion on the official minutes of the College.
7. Human Resources Management Report
49
It is recommended that the Governing Board ratify and/or approve
the human resources management report.

Introduction of Newly Appointed Faculty and Staff

Oral Communications
Members of the audience may speak to non-agenda items
(three minute time limit per speaker)
Special Presentation
VAPA Presentation: Spotlight on Cabrillo Stage - Celebrating 30
Years of Student Success!
6:10
B. Oral Reports
1. Board Members’ Reports
6:20
2. Student Trustee’s Report
6:25
3. Superintendent’s Report
6:28
4. Faculty Senate
6:31
Comments on issues of interest to the Faculty Senate
3
December 5, 2011
B. Oral Reports (continued)
5. CCEU
6:34
Comments on issues of interest to the Cabrillo Classified
Employees Union.
6. CCFT
6:37
Comments on issues of interest to the Cabrillo College
Federation of Teachers.
C. Action Items
1. Board Policy Revisions: Office of the President, Second Reading
51
It is recommended that the Governing Board approve the
revisions to the Board policies as presented.
2. Authorization to Dispose of Surplus Equipment
61
It is recommended that the Governing Board authorize the Vice
President, Administrative Services to dispose of the equipment
listed as surplus, according to the provisions of the Board Policy
4160.
3. Purchase of Replacement Computers: Building 300
63
It is recommended that the Governing Board authorize the Vice
President, Administrative Services to award a purchase order to
the vendor with the pricing based on the listed contract.
4. Award of Contract: Building 800 STEM GRANT Renovation
Architects
65
It is recommended that the Governing Board authorize the Vice
President, Administrative Services to sign the contract with RMW
Architecture in the amount of $223,292 for design work related to
the STEM Grant project.
5. 2011-12 thru 2014-15 Budget Planning Parameters
67
It is recommended that the Governing Board approve the 201112 thru 2014-15 budget planning parameters.
6. Board Policy Revisions, Second Reading, Administrative Services
73
It is recommended that the Governing Board adopt the Board
Policies as revised.
7. Adjustments in Cabrillo College Trustee Areas; Resolution 046-11
75
It is recommended that the Governing Board adopt the following
Resolution, 046-11, regarding adjustments to the trustee area
boundaries.
8. Academic Staffing Priorities
79
It is recommended that the Governing Board authorize the
college to fill the following 4 academic positions: Radiologic
Technology, Biology, Medical Assistant, and Political Science.
9. Governing Board Goals for 2011-2012
It is recommended that the Governing Board approve the 20112012 Board Goals as presented.
83
6:40
4
December 5, 2011
D. Information Items
1. 2011-12 and 2012-13 Budget Planning
85
7:10
The 2011-12 and 2012-13 budget planning is provided for
Governing Board information.
2. Quarterly Investment Report
87
The Quarterly Investment Report is provided for Governing Board
information.
3. Facilities Master Plan Project Status
93
The Facilities Master Plan project status is provided for
Governing Board information.
4. Financial Reports
97
The financial reports are provided for Governing Board
information.
5. Cabrillo College Fact Book, 2011
119
The Cabrillo College Fact Book, 2011 is provided for Governing
Board information.
6. Board Policies, President’s Office, First Reading
121
Board Policies are presented as a first reading for Governing
Board review and will return for action at the next Governing
Board meeting.
7. Legislative Priorities
125
The legislative priorities are provided for Governing Board
information.
8. Board Professional Development
127
The Board professional development update is provided for
Governing Board information.
9. Collaborative Efforts to Evaluate Classified Staffing
129
The Cabrillo College activities calendar for the month of
December is provided for Governing Board information.
10. Cabrillo College Monthly Calendar
131
The Cabrillo College activities calendar for the month of
December is provided for Governing Board information.
11. Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board may discuss items to be
placed on the agenda for the future Board meetings.
C. ACTION ITEM
10. Board Organization Meeting
It is recommended that the Governing Board select officers and
representatives for 2012. It is also recommended that the
Governing Board adopt the proposed schedule of Governing
Board meetings and meeting locations for 2012.
CLOSED SESSION
TIME
133
7:40
5
December 5, 2011
ADJOURN
At the conclusion of the regular session of the Cabrillo College Governing Board, a
special meeting of the Cabrillo College Financing Corporation will convene.
ACTION ITEM
11.
Public Meeting of the Cabrillo College Financing Corporation
PAGE
TIME
135
7:50
At this time, the regular meeting of the Governing Board will
adjourn, and the Board will reconvene as the Cabrillo College
Financing Corporation to conduct business.
CLOSED SESSION
ADJOURN
8:00
For ADA related meeting accommodations, contact Dominique Hansen, Executive Assistant to the
President, at (831) 479-6306 at least 24 hours in advance of the meeting.
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7
Minutes of Meeting
CABRILLO COLLEGE GOVERNING BOARD
November 7, 2011
REGULAR MEETING
The regular monthly meeting of the Cabrillo College Governing Board was held at
the Sesnon House, 6500 Soquel Drive, Aptos, California on Monday, November 7,
2011. Chair Katy Stonebloom opened the meeting in Open Session at 5:00 pm. Roll
was taken; present were Chair Stonebloom, Trustees Rebecca Garcia, Gary Reece,
Rachael Spencer, Al Smith, and Donna Ziel. Chair Stonebloom asked for Public
Comments on Closed Session items. There were no public comments.
Closed Session items were announced and the meeting was adjourned to Closed
Session at 5:01 p.m. Closed Session was adjourned at 6:10 pm.
ROLL CALL
Chair Katy Stonebloom called the Open Session to order at 6:15 p.m. Other Trustees
present were Rebecca Garcia, Gary Reece, Al Smith, Rachael Spencer, and Donna
Ziel. Also present were members of the community, college faculty, staff and
students.
REPORT OUT OF CLOSED SESSION
Chair Stonebloom stated that there was nothing to report out of Closed Session.
Trustee Smith declared conflict of interest on closed session items #4; he excused
himself and did not participate in the discussion.
PROCEDURAL ITEMS
It was moved and seconded (Spencer/Ziel) to approve the consent agenda items,
including the minutes from the October 3, 2011 meeting.
CALL TO ORDER
ROLL CALL
REPORT OUT OF
CLOSED SESSION
APPROVAL OF
CONSENT AGENDA
AND MINUTES
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Watkins
AYES: Garcia, Reece, Smith, Spencer, Stonebloom, and Ziel
NOES: None
ABSENT: True
ABSTAIN: None
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF
None
ORAL COMMUNICATIONS
Marilyn Garrett addressed the Board about the alleged hazards of wi-fi.
ORAL REPORTS
Board Trustees’ Reports
Trustee Spencer reported on a recent Student Health Center Advisory Committee
meeting. Trustee Spencer said the people who run the center spend a lot of time
trying to inform student about health center services. The Health Center is working
with marketing and hoping to move to a more visible spot on campus. Trustee
Spencer said everyone’s job to spread the word about Student Health Services to
students.
Trustee Garcia reported on the Association of Community College Trustees (ACCT)
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INTRODUCTION OF
NEWLY APPOINTED
FACULTY AND STAFF
ORAL
COMMUNICATIONS
ORAL REPORTS
BOARD TRUSTEE
REPORTS
8
Minutes of Meeting
November 7, 2011
Congress which she recently attended. Trustee Garcia said one of the highlights was
a two day summit on student completion and as Trustee Garcia reviewed the ten
foundational steps she was pleased to see Cabrillo does a lot already. There were
two areas however where Trustee Garcia feel the college can do better, the first is
preparing students to succeed in the workplace and the second is developing Board
policies. Trustee Garcia thanked President King for attending all the ACCT events
where Trustee Garcia was honored for her leadership and service.
Trustee Ziel reported that she attended the Cabrillo Stroke Center Advisory
Committee meeting which was followed by an interesting presentation on STEM cell
research. Trustee Ziel also attended the Veterans Center grand opening, Trustee Ziel
serves as a member of the Veterans Services Advisory Committee, and said the
grand opening was a wonderful event.
Chair Stonebloom reported on a recent archaeology presentation and said it was
fascinating. Chair Stonebloom thanked President King and members of the
Governing Board for a productive annual retreat and announced that the 6th annual
Social Justice Conference is scheduled for April 21, 2011.
Student Trustee’s Report
Student Trustee Watkins attended the fall Student Senate for California Community
College’s General Assembly. Student Trustee Watkins said it was an interesting
event where hundreds of students took stances and passed resolutions, which he will
share with the Board. Student Trustee Watkins said it was also interesting to learn
about the Student Success Task Force report and the report’s recommendations. The
Student Senate is reviewing the document and preparing a response.
Superintendent’s Report
President King thanked the members of the Governing Board for attending the
retreat and providing a framework for college planning.
STUDENT
TRUSTEE’S
REPORT
SUPERINTENDENT’S
REPORT
President King reported that STEM grant planning is moving forward. President
King said he appreciates everyone’s continued flexibility and some compromises
will have to be made.
President King also reported on a recent meeting with Assemblyman Bill Monning
and said there are still a lot of unknowns concerning the state budget and there is a
concern that rather than enacting mid year cuts the cuts will be rolled over into the
following year making the 2012-14 cuts extremely large.
Faculty Senate
Faculty Senate President Steve Hodges said he attended the fall Academic Senate for
California Community Colleges’ (ASCCC)conference. Conference topics included
the Student Success Task Force draft report, course repeatability, and content review.
ASCCC has expressed concern about the Student Success Task Force
recommendations which indicate trading of access for student success.
Faculty Senate President Hodges reported on recent Senate activities and said the
Senate recently completed the faculty prioritization process. Ten departments came
forward with proposals and the Senate will look to the Board for support in hiring a
minimum of four new faculty. Faculty Senate President Hodges also said the
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CCFT
9
Minutes of Meeting
November 7, 2011
program elimination and task force matrix is moving through the Senate approval
process.
Trustee Reece asked President Hodges to distribute the ASCCC’s comments on the
Student Success Task Force to the Board prior to the next Board meeting.
CCEU
Terri Cesari addressed the Board as a member of CCEU. Ms. Cesari reported the
CCEU is concerned about the discussion about the college transferring $50k to the
foundation for student loans. CCEU recognizes that students are struggling
financially however CCEU cannot support of the use of college funds during this
time of layoffs and cuts that could jeopardize student success.
Ms. Cesari also advocated for the classified prioritization process. She said the
previous process was created through a thoroughly vetted shared governance process.
The current process lacks the necessary feedback loop from classified staff. CCEU
appreciates the Board’s commitment to shared governance and look forward to
continuing the dialog.
CCFT
CCFT President Harvell said the Veterans Center is very nice and it was good to see
the project completed so quickly. CCFT President Harvell said the California
Federation of Teachers (CCFT’s parent organization) will announce preparing for a
tax increase initiative. CCFT President Harvell said supports the initiative and
thinks it is necessary because of the state’s lack of financial support for education
and continued budget cuts to education.
ACTION ITEMS
Curriculum Committee Actions
It was recommended that the proposed curriculum changes be approved to become
effective in Spring 2012.
FACULTY SENATE
CCEU
ACTION ITEMS
CURRICULUM
COMMITTEE ACTIONS
A motion was made (Ziel/Spencer) to approve the Curriculum Committee actions.
The motion carried.
Board Policy Revisions: Office of the President, Second Reading
It was recommended that the Governing Board approve the revisions to the Board
policies as presented to BP 1110 – Board Education, BP 1140- Regular Meetings
of the Board, BP 1150 – Quorum and Voting, BP 1260- Recordings of Regular
Board Meetings.
BOARD POLICY
REVISIONS: OFFICE OF
THE PRESIDENT
A motion was made (Reece/Spencer) to approve the Board policy revisions.
The motion carried.
Ratification of Settlement: Arts Education Complex (AEC)
Bond Project Litigation—Escrow Account
It was recommended that the Governing Board accept the terms and ratify the Art
Education Complex settlement as presented.
President King asked Vice President Lewis to share the names of the parties
involved in the settlement. After Vice President Lewis read the names Trustee
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RATIFICATION OF
SETTLMENT: ARTS
EDUCATION COMPLEX
(AEC) BOND PROJECT
LITIGATION – ESCROW
ACCOUNT
10
Minutes of Meeting
November 7, 2011
Smith reported that he had a conflict and left the room while the Board discussed
and voted on the settlement of the escrow account.
A motion was made (Reece/Spencer) to accept the Arts Education Complex
settlement.
The motion carried.
Ratification of Settlement: Arts Education Complex (AEC)
Bond Project Litigation—Contractors, Architects and Construction Management
It was recommended that the Governing Board accept the terms and ratify the Art
Education Complex settlement as presented.
Trustee Smith conflicted out of item and remained out of the room while the Board
discussed and voted on the settlement with the contractors, architects and
construction management.
RATIFICATION OF
SETTLEMNT: ARTS
EDUCATION COMPLEX
(AEC) BOND PROJECT
LITIGATION –
CONTRACTORS,
ARCHITECTS AND
CONSTRUCTION
MANGEMENT
A motion was made (Reece/Spencer) to accept the Arts Education Complex Bond
project litigation.
The motion carried.
Aptos Campus Network and Data Center Remodel Phase II
It was recommended that the Governing Board authorize the Vice President,
Administrative Services to award a purchase order to the four vendors with the
pricing based on the contracts that are listed to complete the phase II of the Aptos
Campus Network and Data Center Remodel.
APTOS CAMPUS
NETWORK AND DATA
CENTER REMODEL
PHASE II
A motion was made (Spencer/Ziel) to accept the Aptos Campus Network and Data
Center Remodel Phase II.
Information Technology Manager Ray Rider provided background on the item.
The motion carried.
Virtual Lab Initiative, Infrastructure, Training and Support
It was recommended that the Governing Board authorize the Vice President,
Administrative Services to award a purchase order to the three vendors with the
pricing based on the contracts that are listed.
VIRTUAL LAB
INITIATIVE,
INFRASTRUCTURE,
TRAINING AND
SUPPORT
A motion was made (Reece/Ziel) to accept the Virtual Lab Initiative,
Infrastructure, Training and Support proposal.
Information Technology Director Dan Borges explained what the project entails
and the benefits of the project.
The motion carried.
Academic Calendar 2012-13
It was recommended that the Governing Board approve the 2012-2013 Academic
Calendar.
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ACADEMIC CALENDAR
2012-13
11
Minutes of Meeting
November 7, 2011
Vice President Kilmer asked the Board to accept two corrections to the Academic
Calendar 2012-13. The first was a spelling error and the second was a date
correction.
A motion was made (Reece/Spencer) to accept the 2012-13 Academic Calendar
with the proposed corrections.
The motion carried.
Cabrillo College Participation in the Monterey Regional Climate Action Compact
(MBRCAC)
It was recommended that Cabrillo College join the Monterey Regional Climate
Action Compact, and allow and support participation of Cabrillo representatives in
periodic Working Group meetings to coordinate and implement regional climate
change mitigation and adaptation initiatives.
CABRILLO COLLEGE
PARTICIPATOIN IN
THE MONTEREY
REGIONAL CLIMATE
ACTION COMPACT
(MBRCAC)
A motion was made (Spencer/Ziel) to join the Monterey Regional Climate Action
Compact.
The Board thanked Judy and other who participate in climate action initiatives.
President King introduced the Santa Cruz County Treasurer Fred Keely, one of the
founders of the compact, who thanked the Board and acknowledged all the work
being done by people at Cabrillo. Treasurer Keely said the climate action compact
is being expanded to a number of other partner organizations, including Cabrillo,
and municipal governments. The idea of this is not to celebrate what organizations
would have been doing anyway, but do more than what would be done naturally.
The motion carried.
INFORMATION ITEMS
2011-12 and 2012-13 Budget Planning
The 2011-12 and 2012-13 budget planning was provided for Governing Board
information.
Board Policy Revision: Administrative Services, First Reading
Board Policies were presented as a first reading for Governing Board review and
will return for action at the next Governing Board meeting.
2011-12 Cash Flow Update – First Quarter
The cash flow update was provided for Governing Board information.
Facilities Master Plan Project Status
The Facilities Master Plan project status was provided for Governing Board
information.
Financial Reports
The financial reports were provided for Governing Board information.
Cabrillo College 2011 Fall Census Report
The 2011 Fall Census report was provided for Governing Board information.
Distance Education Annual Report
The Distance Education Annual Report was provided for Governing Board
information.
5 of 7
2011-12 AND 2012-13
BUDGET PLANNING
BOARD POLICY
REVISION:
ADMINISTRATIVE
SERVICES, FIRST
READING
2011-12 CASH FLOW
UPDATE – FIRST
QUARTER
FACILITIES MASTER
PLAN PROJECT
STATUS
FINANCIAL REPORTS
CABRILLO COLLEGE
2011 FALL CENSUS
REPORT
DISTANCE EDUCTION
ANNUAL REPORT
12
Minutes of Meeting
November 7, 2011
Distance Education Director Francine Van Meter reported that the college
participated in a Chancellor’s office student survey where students were contacted
and asked why they dropped their Distance Education classes. The students
reported the reasons why they signed up for the classes mirrored why they dropped
out. The demand is there but students are looking for convenience.
Trustee Garcia asked about instructor training and how the program deals with
basic skill students. Director Van Meter said the Distance Education committee is
looking at national standards for online training but there is not a formal program
at this point. Director Van Meter also said there is an achievement gap and the
Distance Education committee is looking at strategies to address the gap.
Redistricting Update
The redistricting update was provided for Governing Board information.
President King thanked the members of the Board redistricting subcommittee.
Redistricting subcommittee member Al Smith explained the rational and goals
around the redistricting. The subcommittee tried to make as few mechanical
changes as possible and tried not to divide communities and neighborhoods. The
subcommittee looked at natural features, political boundaries, and matched census
tracks so Cabrillo’s numbers matched the counties’ precinct numbers.
2012 Governing Board Goals
The 2012 Governing Board Goals were provided for Governing Board
information.
REDISTRICTING
UPDATE
2012 GOVERNING
BOARD GOALS
Trustee Garcia said she was unable to attend the retreat however she is very
pleased with the draft Board goals. Trustee Garcia then proposed another Board
goal concerning disaggregated data and student’s who complete three college
courses in a specific area. Trustee Garcia passed out a report on the topic which
she received at the ACCCT congress
Chair Stonebloom thanked Trustee Garcia for the information and said that at the
retreat said the Board discussed innovation and determined it is not the Board’s
role to say what innovation looks like but to support faculty and staff in the
creation of innovation.
Chair Stonebloom added that the Board also discussed how to minimize their
impact on faculty and staff time and the amount of college’s resources that the
Board consumes. The Board agreed that requests for information (from Trustees)
will be sent to the Board chair and who will bring the request up for discussion at
the next public meeting. The Board will then determine if the information request
will benefit the majority of the Board. If so the Board chair will then direct the
President to allocate staff time and resources to respond to the request.
Board Policies, President’s Office, First Reading
Board Policies were presented as a first reading for Governing Board review and
will return for action at the next Governing Board meeting.
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BOARD POLICIES,
PRESIDENT’S OFFICE,
FIRST READING
13
Minutes of Meeting
November 7, 2011
Cabrillo College Monthly Calendar
The Cabrillo College activities for the month of November were presented for
Governing Board information.
Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board discussed items to be placed on the agenda
for the future Board meetings.
CABRILLO COLLEGE
MONTHLY CALENDAR
AGENDA FOR NEXT
BOARD MEETING
Trustee Garcia asked for a report on the Extended Opportunity Program &
Services Program, and would like data included on students in the migrant summer
program who went through English 100 classes and were able to transfer into
English 1A.
Trustee Spencer asked for a Board update on the SBDC’s Entrepreneur Program.
The Board agreed both requests can be sent in the form of Board updates.
ADJOURN
The open session of the Cabrillo College Governing Board was adjourned at 7:54
p.m.
Respectfully submitted,
Secretary
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ADJOURNMENT
14
15
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
December 5, 2011
Register of Warrants
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 19
A.2
BACKGROUND:
The following warrants are submitted for Governing Board ratification:
REGISTER NO.
23
24
25
26
27
28
29
DATE
WARRANT NO.
10-20-11
10-20-11
10-25-11
10-26-11
10-27-11
11-03-11
11-09-11
10682-10870
10871-10904
10905-10909
10910-10910
10912-11075
11076-11183
11184-11338
TOTAL AMOUNT
720,688.26
219,253.66
1,880.54
12,539.10
813,648.63
164,628.04
175,340.87
$2,107,979.10
* NOTE: Student refund and financial-aid registers totaling $4,348,878.66 are available in the Business Office
for review.
RECOMMENDATION:
It is recommended that the Governing Board ratify warrant numbers 10682–11338 for the amount of
$2,107,979.10.
Administrator Initiating Item:
Roy Pirchio
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
December 5, 2011
Ratification: Construction Change Orders
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 2
A.3
BACKGROUND:
In accordance with Board Policy 4155, the attached change orders over $25,000 and less than 10% of the
original contract value are submitted for Governing Board ratification.
Continued on page 2
FISCAL IMPACT:
$11,069.78 from project contingency.
RECOMMENDATION: It is recommended that the Governing Board ratify the construction change
orders provided as an attachment.
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
36
Ratification: Construction Change Orders: cont.
Project
Green
Tech Center
Change order #
Contractor
Dilbeck
Amount
Description
PCO #037R1
6,380 DSA required additional Skylight supports due to their size and weight.
PCO #038R1
PCO #043
PCO #044
1,650 DSA required additional Window supports due to their size and weight.
Delete sound strobe at overhead door, not needed
-776
Delete type R fixtures, not required
-3,256
Change Outside light fixtures to solid color to match the outside
building color
821
Unforeseen condition Remove & Offhaul concrete cap over old utilities
in Trafton Street too allow for lime treatment
1,912
The plans did not call for Waterproof membrane at shower walls &
floor.
532
There are ceiling cord reels in the shop which did not have conduits or
circuits called out on the plans.
2,607
Added and 30"x30" access door for future access to allow for
maintenance to service the equipment.
400
Added a Fire Alarm Annuciator to work with our existing fire alarm
panel.
800
PCO #045
PCO #046
PCO #049
PCO #050
PCO #054
PCO #057
Green Technology Center
Project
Building 1300 HVAC
Change order #
11,070 Total Change Order
Contractor
Geo. Wilson
Amount
0 Total Change Order
Building 1300
Project
Building 1100 HVAC
Change order #
Description
Contractor
Della Mora
Amount
Description
Note: These change orders are reflected in the Facilities Master Plan (FMP) Status Report.
37
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
December 5, 2011
Cabrillo Extension Class Approval
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
ACTION
Page 1 of 1
A.4
BACKGROUND:
The following new Cabrillo Extension fee-supported classes are proposed for the winter 2012
program. Classes have been reviewed and endorsed by members of the appropriate Cabrillo
Division.
Lighting Fabrication/Fused & Slumped Glass
Themes & Variations
Dimensional Felting
Marquetry
Painting Abstraction
Photo Books
FISCAL IMPACT:
Extension classes are fee-supported.
RECOMMENDATION:
It is recommended that the Governing Board approve the Extension classes as proposed for winter
2012, and authorize these classes to be repeated as frequently as public interest warrants, in
accordance with Board Policies 7000-7080.
Administrator Initiating Item:
Rock Pfotenhauer, Dean, CEED
Renée M. Kilmer, VP Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
38
39
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
December 5, 2011
Budget Transfers by Resolution
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 4
A.5
BACKGROUND:
The following resolutions are submitted for Governing Board approval:
Resolution Number
043 -11
General Fund transfers between expenditure classifications
Resolution Number
044 -11
General Fund transfers from reserves
Resolution Number
045 -11
General Fund augmentations: CEED/POST, CEED/Stroke Center,
CEED/SWIC Env. Action, Dominican Computers, International
Student Health Ins., Nordic Naturals Computer Training, OB SIM
FISCAL IMPACT:
A budget augmentation of expenditures in the General Fund in the amount of $492,609.00.
RECOMMENDATION:
It is recommended that the Governing Board approve Resolution Numbers 043-11 through 045-11 for
Budget Transfers 19747 through 19890.
Administrator Initiating Item:
Graciano Mendoza
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition
40
GENERAL FUND
RESOLUTION NUMBER
043-11
WHEREAS, budget changes based on the developing needs of programs are
often required, and
WHEREAS, the following transfers do not result in an increase in the total
amount of the adopted budget;
ACCOUNT
NUMBER
DESCRIPTION
DECREASE
INCREASE
1000
Certificated Salaries
$
$
2000
Classified Salaries
3000
Fringe Benefits
4000
Supplies
5000
Other Expenses
61,601
6000
Capital Outlay/Site
86,965
7000
Other Outgo
TOTAL
38,849
3,419
1,235
182,731
2,500
$
188,650
$
188,650
NOW, THEREFORE, BE IT HEREBY RESOLVED that the Cabrillo College
Governing Board approves the General Fund budget transfers.
I certify that the foregoing resolution was adopted at the regular meeting of
the Cabrillo College Governing Board held on December 5, 2011.
DATE: ________________________
AYES:
NOES:
ABSTAIN:
ABSENT:
______________________________
Secretary
41
GENERAL FUND
TRANSFER FROM RESERVES
RESOLUTION NUMBER
044-11
WHEREAS, budget changes based on the developing needs of programs are
often required, and
WHEREAS, the following transfers do not result in an increase in the total
amount of the adopted budget;
ACCOUNT
NUMBER
DESCRIPTION
DECREASE
1000
Certificated Salaries
2000
Classified Salaries
3000
Fringe Benefits
4000
Supplies
5000
Other Expenses
6000
Capital Outlay/Site
7000
Other Outgo
$
800
TOTAL
$
800
INCREASE
$
800
$
800
NOW, THEREFORE, BE IT HEREBY RESOLVED that the Cabrillo College
Governing Board approves the General Fund budget transfers.
I certify that the foregoing resolution was adopted at the regular meeting of the
Cabrillo College Governing Board held on December 5, 2011.
DATE: ________________________
AYES:
NOES:
ABSTAIN:
ABSENT:
______________________________
Secretary
42
GENERAL FUND AUGMENTATIONS
RESOLUTION NUMBER
045-11
WHEREAS, Cabrillo College will receive funds not included in the 2011-12
budget, and
WHEREAS, Cabrillo College will receive budget adjustments for special federal
and state programs that develop during the school year, and
WHEREAS, the following budget adjustments are necessary in externally funded
programs:
ACCOUNT NUMBER
DESCRIPTION
INCREASE/DECREASE
Program Funds
$
492,609
Total Increase
$
492,609
1000
Certificated Salaries
$
8,910
2000
Classified Salaries
3000
Fringe Benefits
4000
Supplies
5000
Operating Expenses
422,206
6000
Capital Outlay/Site
0
7000
Other Outgo
Income
8000
Expenditures
10,528
9,141
11,577
Total Increase
30,247
$
492,609
NOW, THEREFORE, BE IT HEREBY RESOLVED THAT the Cabrillo College
Governing Board authorizes that the 2011-12 budget of income and expenditures be
increased by $ 492,609.
I certify that the foregoing resolution was adopted at the regular meeting of
the Cabrillo College Governing Board held on December 5, 2011.
DATE:_________________________
AYES:
NOES:
ABSTAIN:
ABSENT:
___________________________________
Secretary
43
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
December 5, 2011
Quarterly Financial Status Report CCFS 311Q
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
ACTION
A.6
Page 1 of 5
BACKGROUND:
AB2910, Chapter 1486, Statutes of 1986, requires California Community College Districts to report
quarterly on their financial condition. The process is as follows:
After the end of each quarter, each District will prepare the quarterly report form, CCFS 311Q.
The District chief executive officer and chief business officer certify the accuracy of the data
and present the report to the Governing Board. The District Governing Board is to review the
report at a regularly scheduled meeting and enter it into the minutes of the meeting.
District staff submits the report to the Chancellor’s Office 45 calendar days following the end of
the quarter.
The financial status of the District, as of the first quarter of the fiscal year, is according to budget
expectations.
FISCAL IMPACT:
None
RECOMMENDATION:
It is recommended that the Governing Board accept the report, CCFS 311Q Quarterly Financial
Status Report, and order its inclusion on the official minutes of the College.
Administrator Initiating Item:
Graciano Mendoza
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
44
45
46
47
48
49
AGENDA ITEM BACKGROUND
TO:
GOVERNING BOARD
FROM:
PRESIDENT
DATE
December 5, 2011
SUBJECT:
Human Resources Management Report
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
Page 1 of 2
ITEM NUMBER
ACTION
A.7
BACKGROUND:
Requesting ratification and/or approval of the following employment transaction:
FISCAL IMPACT: Within budgeted FTE’s.
RECOMMENDATION: It is recommended that the Governing Board ratify and/or approve the
transaction as described on the attached page.
Administrator Initiating Item:
Loree McCawley/Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
50
Name
Department/Division
Position
Effective Date
Action
ORTEGA, Christina
A&R/Student Services
A & R Evaluator
12/01/11
Appointment
ROBERTS, Susan
Writing Center/BELA
Laboratory Instructional Asst. II
12/30/11
Retirement
(DOH: 09/01/98)
Note: Appointments are subject to successful completion of all employment regulatory compliance requirements
December 2011
Page 2 of 2
51
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 5, 2011
SUBJECT:
Board Policy Revisions: Office of the President, Second Reading
REASON FOR BOARD CONSIDERATION
Action
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 9
C.1
Background:
The District is in the process of revising Board Policies utilizing the California Community College
League’s model policies as applicable.
Attached are revisions to some of the Board Policies in the Office of the President as listed below:
Board Policy
BP 1170 – Committees of the Board
BP 1230 – Authorized Signatures
BP 1240 – Delegation of Authority to
Superintendent/President
BP 1270 – Public Records
Action
Update to reflect League Language
Update to reflect League Language
Update to reflect League Language
Update to reflect League Language
Board policies are presented as a second reading for Governing Board review for approval.
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
52
Chapter One: Bylaws of the Governing Board
BP 1170
Temporary Committees of the Board
(League BP 2220)
At the request of the District Governing Board, the Chair of the Board shall appoint temporary
committees, comprised of less than a quorum of the membership, for special purposes. These
committees shall be discharged upon completion of the assignments. These committees shall not
have the power to act for the Board.
The Board may by action establish committees that it determines are necessary to assist the
Board in its responsibilities. Any committee established by Board action shall comply with
the requirements of the Brown Act and with these policies regarding open meetings.
Board committees that are composed solely of less than a quorum of members of the Board
that are advisory are not required to comply with the Brown Act, or with these policies
regarding open meetings, unless they are standing committees.
Board committees that are only advisory have no authority or power to act on behalf of the
Board. Findings or recommendations shall be reported to the Board for consideration.
Legal Reference: Education Government Code Section 72203, 72200 and 72233. 54952.
Adopted: February 1, 1988
Revised: December 5, 2011
_____________________________________________________________________________________________
BP 1170
Page 1 of 1
Committees of the Board
53
Chapter One: Bylaws of the Governing Board
BP 1230
Authorized Signatures
(League BP 6150)
The Chair and the Vice Chair of the Board (in case of the Chair’s absence), the
Superintendent/President, and the Vice President of Business Services Administrative Services
are authorized to sign contracts, documents, and reports on behalf of the Board after approval of
such items by the Board.
The Chair and the Vice Chair of the Board (in case of the Chair’s absence), and the
Superintendent/President or designee are authorized to sign notices of employment for academic
employees; however, the employment of any person by the District is subject to and contingent
upon approval and ratification by the Board.
Legal Reference: Education Code Sections 72400, 72200, 81655, 81656 and 87600 et. seq.
85232 and 85233.
Adopted: February 1, 1988
Revised: February 6, 1995
Revised: December 5, 2011
_____________________________________________________________________________________________
BP 1230
Page 1 of 1
Authorized Signatures
54
Chapter One: Bylaws of the Governing Board
BP 1240
Delegation of Authority to Superintendent/President
(League BP 2430)
The Board delegates to the Superintendent/President the executive responsibility for
administering the policies adopted by the Board and executing all decisions of the Board
requiring administrative action.
The Superintendent/President may delegate any powers and duties entrusted to him/her by
the Board [including the administration of colleges and centers], but will be specifically
responsible to the Board for the execution of such delegated powers and duties.
The Superintendent/President is empowered to reasonably interpret Board policy. In
situations where there is no Board policy direction, the Superintendent/President shall have
the power to act, but such decisions shall be subject to review by the Board. It is the duty
of the [CEO] to inform the Board of such action and to recommend written Board policy if
one is required.
The Superintendent/President is expected to perform the duties contained in the
Superintendent/President job description and fulfill other responsibilities as may be
determined in annual goal-setting or evaluation sessions. The job description and goals
and objectives for performance shall be developed by the Board in consultation with the
Superintendent/President.
The Superintendent/President shall ensure that all relevant laws and regulations are
complied with, and that required reports are submitted in timely fashion.
The Superintendent/President shall make available any information or give any report
requested by the Board as a whole. Individual trustee requests for information shall be
met if, in the opinion of the Superintendent/President, they are not unduly burdensome or
disruptive to District operations. Information provided to any trustee shall be available to
all trustees.
The Superintendent/President shall act as the professional advisor to the Board in policy
formation.
Maintenance of Records
The Superintendent/President is delegated the authority and directed to maintain accurate and
complete records required by state law, federal and state agencies or departments, or the Office
of the County Superintendent of Schools, including the proper accounting of any and all funds
that come under the control of the Governing Board and the proper accounting of student
attendance.
Action in Emergency
The Superintendent/President is delegated the authority to act on behalf of the Board in an
emergency for the protection of life, health, and safety of individuals and the protection of
property.
_____________________________________________________________________________________________
BP 1240
Page 1 of 1
Delegation of Authority to Superintendent/President
55
Chapter One: Bylaws of the Governing Board
Power to Contract
The Superintendent/President or such persons as the Superintendent/President may designate are
delegated the power to enter into contracts for and on behalf of the District whenever the power
to so contract is invested in the Board by the Education Code. Such contracts include, but are not
limited to, purchase of supplies and equipment, personal service contracts, leases and rentals,
banking agreements, vendor service agreements, and personnel matters when such contracts do
not exceed the dollar or time limits established in the Education Code or other laws pertaining to
the taking of competitive bids. The Superintendent/President or such persons as the
Superintendent/President may designate are further delegated the power to amend the terms and
conditions of any contractual arrangement provided the total expenditure of funds and period of
the contract shall be valid or constitute an enforceable obligation against the District unless and
until such contract has been approved and ratified by the Board. Said approval or ratification
shall be evidenced by a motion of the Board duly passed and adopted. All transactions herein
authorized involving an expenditure by the District for the purchase of supplies, materials,
apparatus, and equipment shall be reviewed by the Board every sixty (60) days.
Accept Resignations
The Superintendent/President is delegated the authority to accept written resignations from any
employee of the District and to fix the time when the resignation takes effect, which shall not be
later than the close of the academic year during which the resignation has been received by the
Superintendent/President.
Legal Reference: Education Code Sections 72400, 72413, 81655, 81656, 81658 and 87730
70902(d) and 72400.
Adopted: February 1, 1988
Revised: December 5, 2011
_____________________________________________________________________________________________
BP 1240
Page 1 of 2
Delegation of Authority to Superintendent/President
56
Chapter One: Bylaws of the Governing Board
BP 1270
Inspection of Public Records of the District
(League BP 3300)
The Superintendent/President shall establish procedures for records management,
including access by the public that comply with the requirements of the California Public
Records Act.
Definitions of Records
1. The term “records” means all records, maps, books, papers, data processing output, and
documents of Cabrillo Community College District required by law to be prepared or retained or
which are prepared or retained as necessary or convenient to the discharge of official duty.
Records include “student records” as defined in Section 76210 of the Education Code.
2. The following documents are not “records” and may be destroyed at any time:
(a) Mimeographed, otherwise duplicated, or carbon copies, except the original or one copy. (A
person receiving a duplicated copy need not retain it.)
(b) An individual memorandum, other than one relating to personnel matters, or other than a
student record, between one employee and another employee of the District.
(c) Advertisements and other sales material received.
(d) Textbooks, maps used for instruction, and other instructional materials, including library
books, pamphlets and magazines.
3. Classification of Records
(a) Each department head of the college will review documents of papers received or produced
during the prior academic year and classify them as Class 1 – Permanent, Class 2 – Optional, or
Class 3 – Disposable.
(b) All records not classified prior to July 1, 1986, are subject to the same review and
classification as in (1). If such records are three (3) or more years old and classified as Class 3 –
Disposable, they may be destroyed without further delay, but in accordance with Article 3.
(c) Current Year Records. Records originating during a current school year shall not be classified
during that year.
(d) Continuing Records. Records of a continuing nature, i.e., active and useful for administrative,
legal, fiscal, or other purposes over a period of years, shall not be classified until such usefulness
has ceased.
(e) Microfilm Copy. Whenever an original Class 1 – Permanent record is photographed,
microphotographed, or otherwise reproduced on film, the copy thus made is hereby classified as
Class 1 – Permanent. The original record, unless classified as Class 2 – Optional, may be
classified as Class 3 – Disposable, and may then be destroyed in accordance with District policy
and current legal requirements if the following conditions have been met:
_____________________________________________________________________________________________
BP 1270
Page 1 of 1
Public Records
57
Chapter One: Bylaws of the Governing Board
1.
The reproduction was accurate in detail and on film of a type approved for permanent,
photographic records by the United States Bureau of Standards.
2.
The administrator, division chairperson or department head has forwarded to the records
officer or designee a signed and dated certificate of compliance, stating that the copy is a correct
copy of the original. A copy of this certificate must be incorporated with or attached to the
microfilm copy. The microfilm copy has been placed in an accessible location and provision has
been made for its preservation, examination, and use.
4. Period of Retention
A.
Class 1 – Permanent Records. The original of each of the records listed in this section, or
one exact copy thereof when the original is required by law to be filed with another agency, is a
Class 1 – Permanent record and shall be retained indefinitely, unless microfilmed.
1.
Annual Reports
(a) Official budget.
(b) Financial report of all funds.
(c) Audit of all funds.
(d) Average daily attendance, reports.
(e) Other major annual reports, including:
(1)
Those containing information relating to property, activities, financial condition, or
transactions.
(2) Those declared by Board minutes to be permanent.
2. Official Actions
(a) Minutes of the Board or Committees Thereof. Including the text of a rule, regulation, policy
or resolution not set forth verbatim in the minutes but included therein by reference only.
(b) Elections. Including the call, if any, for and the result (but not including detail documents,
such as ballots) of an election called, conducted or canvassed by the Governing Board for a
Board member, the Board member’s recall, issuance of bonds, incurring any long-term liability,
change in maximum tax rates, reorganization, or other purpose.
(c) Records transmitted by another agency that pertain to that agency’s action with respect to
District reorganization.
3. Personnel Records of Employees
All detail records relating to employment, assignment, employee evaluations, amounts and dates
of service rendered, termination or dismissal of an employee in any position, sick leave record,
rate of compensation, salaries or wages paid, deductions or withholdings made and the person or
agency to whom such amounts were paid. In lieu of the detail records, a complete proven
summary payroll record for every employee of the District containing the same data may be
classified as Class 1 – Permanent, and the detail records may then be classified as Class 3 –
Disposable.
_____________________________________________________________________________________________
BP 1270
Page 1 of 2
Public Records
58
Chapter One: Bylaws of the Governing Board
4. Student Records
(a) The records of enrollment and scholarship for each student.
(b) All records pertaining to any accident or injury involving a student for which a claim for
damages has been filed as required by law, including any policy of liability insurance relating
thereto, except that these records cease to be Class 1 – Permanent records, one (1) year after the
claim has been settled or after the applicable statute of limitations has run.
5. Property Records
All detail records relating to land, building, and equipment. In lieu of such detail records, a
complete property ledger may then be classified as Class 3 – Disposable, if the property ledger
includes:
(a) All fixed assets.
(b) An equipment inventory.
(c) For each unit of property, the date of acquisition or augmentation, the person from whom
acquired, an adequate description or identification, and the amount paid, and comparable data if
the unit is disposed of by sale or otherwise.
B. Class 2 – Optional Records. Any record worthy of further preservation but not classified as
Class 1 – Permanent may be classified as Class 2 – Optional and shall then be retained until
reclassified as Class 3 – Disposable. If the Superintendent/President, or division chairperson or
department head, determines that classification should not be made by the time specified in
Section 3, subdivision (a) of this policy, all records of the prior year may be classified as Class 2
– Optional, pending further review and classification within one year.
C. Class 3 – Disposable Records. All records, other than continuing records, not classified as
Class 1 – Permanent or Class 2 – Optional, shall be classified as Class 3 – Disposable, including,
but not limited to, detail records relating to:
(a) Records Basic to audit, including those relating to attendance, average daily attendance, or a
business or financial transaction (purchase orders, invoices, warrants, ledger sheets, canceled
checks and stubs, student body and cafeteria funds records, etc.), and detail records used in the
preparation of any other report.
(b) Periodic Reports, such as daily, weekly, and monthly reports, bulletins, and instructions.
D. Retention Period
(a) Generally, a Class 3 – Disposable record, unless otherwise specified in this policy, should be
destroyed during the third school year after the year in which it originated (e.g., 1976-77 plus
3>1979-80).
(b) With respect to records baic to an audit, a Class 3 – Disposable record shall not be destroyed
until after the second July 1 succeeding the completion of the audit required by Education Code
Section 17206 or of any other legally required audit, or after the ending date of any retention
period required by an agency other than the State of California, whichever date is later.
_____________________________________________________________________________________________
BP 1270
Page 1 of 3
Public Records
59
Chapter One: Bylaws of the Governing Board
(c) Continuing Record. A continuing record shall not be destroyed until the third year after it has
been classified as Class 3 – Disposable.
E. Procedures for Destruction
(a) Superintendent/President Actions.
1. The Superintendent/President or his/her designee shall:
a.
personally supervise the classification of records;
b.
mark each file or other container as to classification and the unit in which the records
originated. If the records are classified as Class 3 – Disposable, the Superintendent/President
shall also mark the school year in which such records are to be destroyed; and
c. supervise the destruction of records.
2. The Superintendent/President shall submit to the Board a list of records recommended for
destruction, and shall certify that no records are included in the list in conflict with these
regulations.
3. The Board Action will:
a. approve or disapprove the recommendation of the Superintendent/President.
b. order a reclassification when necessary or desirable; and (c)order by action recorded in the
minutes (with lists attached) of records in accordance with this policy.
Legal Reference: Education Code Sections 72600, 72603 and 72620; Government Code Sections
6250 et seq. 6252, 6253 and 6254; and CA. Adm. Code Sections 59020-59029 and 54608.
Adopted: February 1, 1988
Revised: December 5, 2011
_____________________________________________________________________________________________
BP 1270
Page 1 of 4
Public Records
60
61
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
December 5, 2011
Authorization to Dispose of Surplus Equipment
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
ACTION
ENCLOSURE(S)
Page 1 of 1
C.2
BACKGROUND:
It has been determined that the following equipment is no longer useful for District purposes and is
considered surplus.
Information Technology
6-NEC Multi-Sync MT 830+ Projectors
14-NEC MT850 Projectors
6-NEC Multi-Sync MT840 Projectors
1-Epson PowerLite 81p Projector
1-InFocus LitePro 580 Projector
Facilities, Planning & Plant Operations
1992 Ford Electric Cart-Sheriff, poor condition
1994 Ford Tempo, fair condition
1992 Dodge Van, poor condition
Dental Hygiene
4-Gendex GX-770 Intraoral X-ray Units, good condition
Computer Technology Center
1-Blue iMac
4-eMacs
Fitness Equipment, HAWK Division
1-Life Fitness Chest Press
1-Life Fitness Shoulder Press
FISCAL IMPACT:
Any funds received from the sale of personal property shall be credited to the department which made the
original purchase.
RECOMMENDATION:
It is recommended that the Governing Board authorize the Vice President, Administrative Services to dispose
of the equipment listed as surplus, according to the provisions of the Board Policy 4160.
Administrator Initiating Item:
Serena Muindi/
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
62
63
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
December 5, 2011
Purchase of Replacement Computers:
Building 300
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
C.3
BACKGROUND:
In 2010 the Department of Finance allocated state equipment funds to Cabrillo for Building 300. The
College has developed an initiative to replace old computers. Thirty four (34) computers are to be used in
Building 300 in conjunction with the Virtual Desktop Initiative (VDI) Lab.
FISCAL IMPACT:
Pricing based on WSCA Contract #B27160 for a total of $92,076
RECOMMENDATION:
It is recommended that the Governing Board authorize the Vice President, Administrative Services to award
a purchase order to the vendor with the pricing based on the listed contract.
Administrator Initiating Item:
Serena Muindi/
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
64
65
AGENDA ITEM BACKGROUND
TO:
GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
December 5, 2011
Award of Contract: Building 800 STEM GRANT
Renovation Architects
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
C.4
BACKGROUND:
Cabrillo College has been awarded a federal five-year Title III grant for the STEM fields (Science,
Technology, Engineering, and Mathematics) for $4,339,878 million. The grant application was authored
by Jo-Ann Panzardi, our Engineering Program Chair, in consultation with the Program Chairs and faculty
of the other STEM fields identified in the grant: Computer Science, Computer Science, Computer
Information Systems Engineering Technology, Engineering, and Math, Engineering, Science
Achievement (MESA). The objective of the grant is to increase the number of Latinos in the STEM
fields.
The STEM grant will fund the renovation of classrooms and laboratory space in the 800 building in the
amount of $1,952,530. Additional renovations to the 800 building will be required and include repairs to
the heating and ventilation systems, Office space and restrooms. Administrative services and student
service programs within the 800 building will need to be relocated. Bond funds will be needed to
accomplish the additional required renovations and relocation of functions which are not covered by the
grant.
Architectural services will be necessary to accomplish the design of renovations in time for access to
classrooms on the second floor of the building by the spring semester of 2013.
FISCAL IMPACT:
$223,292
RECOMMENDATION:
It is recommended that the Governing Board authorize the Vice President, Administrative Services to sign the
contract with RMW Architecture in the amount of $223,292 for design work related to the STEM Grant project.
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
66
67
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 5, 2011
SUBJECT:
2011-12 thru 2014-15 Budget Planning Parameters
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 5
C.5
BACKGROUND:
The college has concluded the budget planning cycle for 2011-12 and is beginning the planning cycle for
2012-13.
The College Planning Council reviewed the updated budget calendar, the budget planning assumptions for
2012-13 through 2014-15, and the operating reserve balance. The budget calendar was updated after the
November Board meeting and reflects updates in the timing of budget planning activities. State revenues
are down significantly from the enacted state budget projects. Based on current projections, both triggers
in the budget will be enacted. The state is projecting a deficit of over $13 billion for the current year and
the 2012-13 fiscal year. The Governor’s Budget will be released January 10, 2012.
Budget reduction plans will be developed and presented to the college community in January. Reduction
plans will be presented for the Governing Board’s information in February, 2012.
An update on the use of carryover, one-time fund allocations will be provided to the Governing Board in
January, 2012.
FISCAL IMPACT:
Estimated reduction of $5.7 million to the unrestricted general fund for 2012-13. The college plans to use
$2.5 million of one-time reserves for 2012-13. The Base budget reduction target for 2012-13 is currently
$3.2 million.
RECOMMENDATION:
It is recommended that the Governing Board approve the 2011-12 thru 2014-15 budget planning
parameters.
Administrator Initiating Item:
Graciano Mendoza
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition
CABRILLO COLLEGE
FY 2012-13 and 2013-14 Base/Categorical Budget Development Timeline Draft
December 5, 2011 Board Meeting
September 7, 2011
September 21 & 22
SANTA CRUZ COUNTY COMMITMENT KICK OFF
BUDGET TOWN HALL MEETINGS
CPC MEETING
- Budget Planning Kick Off For 2012-13
September - December, 2011 FACULTY SENATE- Program Review Task Force meets to develop recommendations
October 3, 2011
BOARD MEETING
October 4/5, 2011
October 25/19, 2011
Information Items:
- Budget Presentation 2012-13
- Review of 6/30/11 Ending Fund Balance
ADMINISTRATIVE COUNCIL/MANAGER'S MEETING/CPC MEETING
Information Items:
- Budget Planning Parameters for 2012-2014
- Budget Development Timeline
ADMINISTRATIVE COUNCIL/CPC MEETING
October 4-December 1, 2011 Carryover and One-Time Fund review by Components, Cabinet, Admin. Council and CPC
October/November
Faculty Prioritization Process/ Determine FON requirements for Fall 2012
November 7, 2011
November 8/2, 2011
November 22/16, 2011
December 5, 2011
December 6/7, 2011
December 20/21, 2011
January - June 2012
January 9, 2012
BOARD MEETING
Information Items:
- Budget Planning Parameters for 2012-2014
- Budget Development Timeline
ADMINISTRATIVE COUNCIL/MANAGER'S MEETING/
CPC MEETING
ADMINISTRATIVE COUNCIL/MANAGER'S MEETING/
CPC MEETING
BOARD MEETING
Action Items:
- Budget Planning Parameters for 2012-2014
- Budget Development Timeline
- Review Faculty Obligation number for 2012
ADMINISTRATIVE COUNCIL/MANAGER'S MEETING/
CPC MEETING
ADMINISTRATIVE COUNCIL/CPC
Negotiations- All groups
January 24/18, 2012
BOARD MEETING
Information Items:
- Budget Update
- Review Budget Reduction Targets for 2012-13- ALL Funds,
- Carryover and One-Time Fund review/Critical Needs
2012-13 GOVERNOR'S STATE BUDGET
STATE BUDGET WORKSHOP
ADMINISTRATIVE COUNCIL/MANAGER'S MEETING/
CPC MEETING
ADMINISTRATIVE COUNCIL/CPC
February 6, 2012
BOARD MEETING
January 10, 2012
January ?, 2011
January 10/4, 2012
Information Items:
- Update Budget Parameters FY2012-13 and FY 2013-14
- Update Budget Development Timeline- FY 2013-14
- FY 2011-12 Mid Year Cuts from the state
- FY 2011-12 Mid Year Report (Projected Ending Balance for 6/30/12)
- Program and Service Reduction Reviews for 2012-13- ALL Funds
68
CABRILLO COLLEGE
FY 2012-13 and 2013-14 Base/Categorical Budget Development Timeline Draft
December 5, 2011 Board Meeting
February-March 2012
February 7/1, 2012
February 21/15, 2012
March 5, 2012
March, 2012
March 6/7, 2012
March 20/21, 2012
April, 2012
April 2, 2012
April 3/4, 2012
April 24/18, 2012
May 2012
May 7, 2012
May 8/2, 2012
May 29/16, 2012
May 25, 2012
June 11, 2012
June 12/6, 2012
June 26/20, 2012
August 6, 2012
August 7/1, 2012
August 28/15, 2012
September 10, 2012
September 11/5, 2012
September 25/19, 2012
69
SPRAC Review of Program Reduction Plans for 2012-13
ADMINISTRATIVE COUNCIL/MANAGER'S MEETING/
CPC MEETING
ADMINISTRATIVE COUNCIL/CPC
BOARD MEETING
Action Items:
- Budget Parameters FY2012-13 and FY 2013-14
- Budget Development Timeline- FY 2013-14
- FY 2011-12 Mid Year Cuts from the State
- FY 2011-12 Mid Year Report (Projected Ending Balance for 6/30/12)
- Budget Reduction Goals (Base, Categorical Budgets & Other funds)
- Program and Service Reduction Reviews for 2012-13
- March 15 Notices to Faculty- Reduction or Discontinuance of Services
- First Round-Resolution-Reduction or Discontinuance of Classified/Confidential/Management Service
First Principal Apportionment 2011-12 Received
ADMINISTRATIVE COUNCIL/MANAGER'S MEETING/
CPC MEETING
ADMINISTRATIVE COUNCIL/CPC MEETING
Continue to evaluate/revise Planning Parameters
BOARD MEETING
Information Items:
- Budget Update
ADMINISTRATIVE COUNCIL/MANAGER'S MEETING/
CPC MEETING
ADMINISTRATIVE COUNCIL/CPC
Second Principal Apportionment 2011-12 Received
BOARD MEETING
Action Items:
- Final Notices to Faculty- Reduction or Discontinuance of Services
ADMINISTRATIVE COUNCIL/MANAGER'S MEETING/
CPC MEETING
ADMINISTRATIVE COUNCIL/CPC MEETING
Governor's May Revise for 2012-13 released
BOARD MEETING
Action Items:
- 2012-13 Preliminary Budget
ADMINISTRATIVE COUNCIL/MANAGER'S MEETING/
CPC MEETING
ADMINISTRATIVE COUNCIL/CPC MEETING
BOARD MEETING
Information Items:
- Update Budget Parameters FY2012-13 and FY 2013-14
ADMINISTRATIVE COUNCIL/MANAGER'S MEETING/
CPC MEETING
ADMINISTRATIVE COUNCIL/CPC MEETING
BOARD MEETING
Action Items:
- 2012-13 Final Budget
ADMINISTRATIVE COUNCIL/MANAGER'S MEETING/
CPC MEETING
ADMINISTRATIVE COUNCIL/CPC MEETING
Board Meeting
December 5, 2011
Difference between ongoing Revenues &
Expenses (Structural Deficit)
Increase in State Revenue Anticipated
General Apportionment adjustment
Part-time faculty compensation
Gen. Apportionment reduction- $400 million
net of student fee increase
Increase in Student Fees $110 mil to offset
apportionment reduction
2011-12 Student Fee Revenue Shortfall
Net change in revenue
70
2011-12 through 2014-15
Base Budget
Planning Parameters
2011-12 State
Enacted Budget
2012-13
Mid-Range Projected
2013-14
Projected
2014-15
Projected
(145,000)
(3,478,200)
(5,746,200)
(7,267,700)
(1,000,000)
(4,412,000)
1,097,000
(250,000)
(3,710,000)
(4,478,200)
0
0
150,000
(395,000)
0
(230,000)
0
(66,000)
200,000
(345,000)
(112,500)
(345,000)
(112,500)
(345,000)
(575,000)
?
(85,000)
(333,000)
?
(30,000)
?
(100,000)
(633,000)
?
(145,000)
(36,000)
?
?
?
(100,000)
(150,000)
(696,000)
?
(145,000)
(24,000)
?
?
?
(100,000)
(150,000)
?
?
?
?
?
?
(1,268,000)
?
(1,521,500)
?
(1,572,500)
?
(7,267,700)
(8,840,200)
Net Increases in Ongoing Expenses
Full-time Faculty Position changes (-3, -4, +3,
+3) (net of adjunct backfill)
Step, Column, Longevity Increases, etc.
Classified Positions
Medical Plan Rate Increase-- 4%, 10%, 10%, 10%
Management Positions
Retiree Benefit Increase
PERS Rate Increase
STRS Rate Increas
Worker's Comp, Unemployment Insurance
New Facilities Supplies & Operating, Staff
Utilities
Net Operating Increases
District Contribution- Bus Pass Program
Retiree Benefits- New Employees
Labor agreements
Reduction in Indirect Reimbursements from
grants
Total Expenditure Increases
Budget Reductions
Budget Reductions Phase I, Round I
Budget Reductions Phase I, Round II
Ongoing Shortfall*
730,500
97,653
(3,478,200)
(5,746,200)
Allocation of 66 2/3% of operating reserves
3,478,200
2,500,000
0
(3,246,200)
Deficit net of One-time funds
0
(194,353)
0
0
174,000
100,000
?
?
(135,000)
(596,353)
*Estimates will change as more information becomes available
71
CABRILLO COLLEGE
GENERAL FUND BALANCE
Board Meeting
December 5, 2011
Projected Operating Reserves
OPERATING RESERVES
Beginning Balance (Mid Year-Bridge Fund Reserves, Final Budget)
ADD:
Projected Ending balance
2012-13 Estimated One-Time Subfund Allocations
Projected
FY 2011-12
1,309,000
1,500,000
(500,000)
LESS:
66.67% Allocated to 2012-13 Deficit
Projected Ending Operating Reserves
= (2309000+1500000) *66.67%
Projected
@ 66.67%
FY 2012-13
2,309,000
1,500,000
(2,500,000)
2,309,000
1,309,000
3,809,000
2,539,460
72
73
AGENDA ITEM BACKGROUND
TO:
GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
December 5, 2011
Board Policy Revision: Administrative Services,
Second Reading
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 2
C.6
BACKGROUND:
The District is in the process of revising Board Policy 5107 – Competency Policy due to recent negotiated
language changes in the C.C.F.T. Collective Bargaining Agreement regarding Faculty Service Areas
(FSAs).
The Board Policy is presented to the Board for a second reading.
FISCAL IMPACT:
None.
RECOMMENDATION:
It is recommended that the Governing Board adopt the Board Policies as revised.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
74
Competency Policy
BP 5107
Minimum qualifications and competency within a faculty service area (FSA) provide the
basis to determine reassignment rights of more senior employees to be retained in areas
in which they might not be employed at the time of layoff. A faculty member may
qualify in any FSA in which he/she has met both minimum qualifications and District
competency standards.
To be considered "competent" in a service area, one must meet minimum qualifications
in the discipline and FSA and meet District criteria for competency in the FSA.
Cabrillo College competency criteria are:
1. Two semesters of satisfactory district employment in the service area, AND
2. In service areas demonstrating technological development that has produced
significant change in the last 5 years, satisfactory District employment in the service
area in the last 5 years OR 12 semester units of upper division or graduate level
course work in the service area in the last 5 years OR equivalent work experience in
the service area during the last 5 years. The equivalency of work experience will be
determined by a committee composed of 2 administrators, one Division Dean
selected by the Superintendent/President and two tenured faculty members selected
by CCFT.
The FSAs requiring recency are:
Computer Applications and Business Technology (CABT)
Computer Science
Computer Technology
Computer Information Systems
Computer controlled music synthesis, electronic music, or musical recording
Multi Digital Media
Engineering Technology
Music Technology & Recording Arts
Technical Theater
Subsequent requests for changes to the above list will be made through the collective
bargaining process.
Adopted:
Revised:
Revised:
Revised:
February 4, 1991
February 7, 2005
May 3, 2010
December 5, 2011
75
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 5, 2011
SUBJECT:
Adjustments in Cabrillo College Trustee Areas; Resolution 046-11
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 3
C.7
Background:
At the November meeting the Governing Board reviewed adjustments in the Cabrillo College Trustee areas
proposed by the Board appointed subcommittee. Based on favorable comments and a lack of suggested
modifications, the proposed adjustments are presented for adoption by the Board.
Recommendation:
It is recommended that the Governing Board adopt the following Resolution, 046-11, regarding adjustments
to the trustee area boundaries.
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
76
RESOLUTION 046-11
Approving Adjustments in the Cabrillo College District Trustee Areas
WHEREAS, following each decennial federal census, the Cabrillo Community College District Board of
Trustees is required by Education Code Section 5019.5 to adjust trustee areas so that they are as equal as
possible in population; and
WHEREAS, the Board of Trustees appointed subcommittee of three trustees to develop a proposal for needed
changes in the Cabrillo trustee areas using 2010 federal census figures as a basis, and
WHEREAS, in developing the proposal, the subcommittee made every effort to ensure that the adjustments
in the trustee area boundaries will not have an effect of denying or abridging the right to vote on account of
race, color or membership in a language minority group as required under Section 5 of the Voting Rights Act
of 1965, as amended 42 U.S.C. 1973c; and
WHEREAS, the subcommittee also considered contiguity and compactness, and communities of interest in
developing the proposal; and
WHEREAS, the adjustments proposed by the subcommittee were reviewed in detail by the Board of Trustees
at its regular monthly meeting held on November 7, 2011.
NOW, THEREFORE, BE IT RESOLVED, that the Cabrillo Community College District Board of Trustees
adopt the changes in trustee areas that are described in detail in Exhibit 1 through Exhibit 5, which are
attached hereto and made a part thereof.
PASSED AND ADOPTED BY THE CABRILLO COMMUNITY COLLEGE DISTRICT Governing Board
in Santa Cruz County, California, this 5th day of December, 2011.
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________
Secretary to the Governing Board
2
77
Trustee
Area
I
Ziel
II
Reece
III
True
IV
Spencer
V
Garcia
VI
Smith
VII
Stonebloom
2000
2000
2000
2000
Proposed
Proposed Proposed Proposed
Population Population Percent Hispanic Population Population Percent Hispanic
Deviation Deviation Percent
Deviation Deviation Percent
39,714
1,598
4.19
6.00
37,115
-1,882
-4.83
9.00
36,567
-1,549
-4.06
16.08
40,516
1,519
3.90
21.00
37,829
-287
-0.75
14.96
37,652
-1,345
-3.45
21.00
39,786
1,670
4.38
15.22
40,594
1,597
4.10
17.00
39,697
1,581
4.15
78.30
38,965
-32
-0.08
83.00
36,525
-1,591
-4.17
14.16
40,744
1,747
4.48
23.00
36,693
-1,423
-3.73
57.97
37,393
-1,604
-4.11
71.00
3
78
79
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
December 5, 2011
FROM: PRESIDENT
SUBJECT:
Academic Staffing: Classroom Instruction Recommendation
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 3
C.8
BACKGROUND:
The vitality of the college is dependent upon its instructional program. The quality of the college’s
instructional program is contingent upon the availability of highly competent and visionary contract faculty
who are adept at curriculum development and instructional delivery. In addition, the unavailability of
adjunct faculty in some disciplines necessitates filling several positions. Finally, the college is bound by
regulation to meet the Faculty Obligation Number established by the Board of Governors.
The fall 2011 positions were proposed and reviewed in accordance with the established academic hiring
prioritization process. The numerical rating is based on FTE taught by adjunct faculty, growth in WSCH,
percentage of fill at census, change in WSCH per FTE, unavailability of adjunct faculty, loss of contract in
current year, student to teacher ratio, and retirements of contract faculty. The numerical process yielded the
following ranking:
1
2
3
4
5
6
7
8
9
10
Division
BELA
NAS
HASS
HASS
BELA
HAWK
NAS
HAWK
VAPA
HASS
Department
Spanish Instructor
Mathematics Instructor
Psychology Instructor
Anthropology Instructor
English Instructor
Medical Assistant Instructor
Biology Instructor
Radiologic Technology Instructor
Digital Media Instructor
Political Science Instructor
FISCAL IMPACT:
Within budget parameters.
RECOMMENDATION:
It is recommended that the Governing Board authorize the college to fill the following 4 academic positions:
Radiologic Technology, Biology, Medical Assistant, Political Science.
Administrator Initiating Item:
Renée M. Kilmer, VP Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
80
After the numerical rating is completed and distributed, the process calls for the Faculty Senate and the
Instructional Administrators to hold a joint meeting during which department representatives present oral
statements in support of positions. Members of the Faculty Senate ranked the positions in the following
order:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Radiologic Technology
Biology
Medical Assistant
Math
Anthropology
Psychology
English
Spanish
Political Science
Digital Media
The instructional administrators conducted a final review and discussion, after which they ranked the
positions in the following order:
1. Radiologic Technology
2. Biology
3. English
4. Political Science
4. Medical Assistant
6. Mathematics
7. Psychology
8. Anthropology
9. Digital Media
10. Spanish
After consideration of the enrollment, growth, and efficiency data for each of the positions; review of
graduation requirements and transfer requirements; review of the full-time/part-time faculty ratio by
department, the College Master Plan, the Program Plans; consultation with the deans and the faculty senate
and their respective rankings; and with consideration of current budgetary concerns of the Chancellor’s
Office; and with the approval and authority of the College President, the final priority ranking of the
positions is presented to the Governing Board below along with the rationale to support the ranking the first
four positions from available funding.
1. Radiologic Technology
2. Biology
3. Medical Assistant
4. Political Science
5. Mathematics
6. English
7. Anthropology
8. Spanish
9. Psychology
10. Digital Media
2
81
The need for each of these positions has been demonstrated, and, in fact, without the positions the programs will
be in jeopardy or unable to meet student need in the most effective way. As we all know, the most precious
resource of a college is its contract faculty. The final ranking is as follows:
Radiologic Technology: Students must graduate from a JRCERT accredited program in radiologic
technology to qualify to take the ARRT national board examination and employers require ARRT licensure. It
is a requirement of the JRCERT that a program our size has a minimum of two full time program officials, the
program director and the clinical coordinator. We currently have one full-time faculty member (the director)
and a one-year temp contract serving as the clinical coordinator, replacing the FT faculty who retired last year.
The replacement of this position is mandatory for continued RT accreditation.
Biology: Biology has lost two fulltime faculty in the last three years, one retirement and one resignation, and
another full-time faculty member is on 50% reduced load. Biology is a highly impacted program, and an
essential pipeline for the Allied Health programs. The replacement of one of the two lost faculty members is
critical to the continued success of the biology department and for students entering the Allied Health fields. In
particular, the biology department needs a physiology and anatomy specialist.
Medical Assistant: The Medical Assistant program, which historically had two full-time faculty, currently has one
fulltime faculty member, but offers four different programs, two of which have special accreditations. The one fulltimer is the program chair as well as director of the program. Some of the courses are high-loading classes so generate
significant FTES for the college at a relatively low cost. The addition of a workforce development strand has put a
greater demand on the one full-time faculty member. The replacement of retired full-timer is essential to continue
offering the four MA programs and to meet the workforce needs of the region.
Political Science: The Political Science department currently has one full-time faculty member, although until two
years ago there were two. The retirement of one of the faculty has put a strain on the department’s ability to offer the
international politics path. Political Science is a graduation requirement for the Associate of Arts degree, and it is a
graduation requirement of CSU. PS is the only Cabrillo program that fulfills a graduation requirement but that has only
one full-time faculty member.
3
82
83
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 5, 2011
SUBJECT:
Governing Board Goals for 2011-2012
REASON FOR BOARD CONSIDERATION
Action
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 2
C.9
Background:
On October 29th, the Governing Board held its Fifth Annual Retreat. The board discussed district
goals and reaffirmed its commitment to student success. Based on this commitment, the board
determined a number of priorities for 2011-2012 which focus on student success. In addition,
monitoring the district’s fiscal situation continues to be of utmost importance to the board.
Recommended:
It is recommended that the Governing Board approve the attached 2011-2012 Board Goals as
presented.
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
84
BOARD GOALS FOR 2011-12
1. Student Success will be the priority in determining:



Compensation and benefits for all employee groups that are sustainable and
comparable with best practice for similar organizations;
Staffing patterns that conserve resources to support student achievement;
Allocation of resources to creatively address student needs and increase
achievement of student goals.
2. The Board is committed to shared governance and values the timely
recommendations of the College Planning Council to inform board decisions.
3. The Board supports the development of a process that will result in a green,
paperless delivery of all Board materials to the members of the Governing Board,
the college community, and the public.
85
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
December 5, 2011
2011-12 and 2012-13 Budget Planning Update
REASON FOR BOARD CONSIDERATION
INFORMATION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
D.1
BACKGROUND:
It is anticipated that an update on 2011-12 and 2012-13 budget planning will be presented at the Board
meeting.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
86
87
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
December 5, 2011
Quarterly Investment Report
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
D.2
Page 1 of 6
BACKGROUND:
The Quarterly Investment Report for the quarter ending September 30, 2011 is now presented to the
Governing Board.
The majority of Cabrillo’s cash is deposited with the Santa Cruz County Treasurer’s Office. A statement
of the Treasurer’s portfolio is attached.
The financial institution acting as trustee for the proceeds of Certificates of Participation bonds is the US
Bank. A summary of Cabrillo’s holdings there is attached.
Statements from two term-share (certificate) accounts purchased with Bay Federal Credit Union by the
Associated Students of Cabrillo (ASC) College fund are summarized and attached. A report of the ASC
savings account is also included.
Administrator Initiating Item:
Roy Pirchio
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
88
89
90
91
92
93
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
December 5, 2011
FROM: PRESIDENT
SUBJECT:
Facilities Master Plan Project Status
REASON FOR BOARD CONSIDERATION
INFORMATION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 4
D.3
BACKGROUND: DRAFT
Major Projects under Construction
(see next page)
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
94
PROGRESS REPORT
Note:
Measure D funded projects are outline in the following schedules
There are references to other funding sources when the project has funding sources in addition to Measure D.
E
A
B
C
D
F
[a+b]
[d+e]
Funding
Project
Health and Wellness
Center and Sitework
Allied Health
Equipment
Fall 2010
Building 300
Renovation
Building 300
Renovation
Equipment
Watsonville Green
Technology Center
Total Measure D
Funded Projects in
Progress
Planned
Completio
n Date
Source
Approved
Original
Project
Budget
Paid to Date
Change
Orders
Revised
Budget
10/31/2010
Encumbered
Total
Committed
Balance to be
paid Contracts Project Total
& C.O.
Cost
G
[c-f]
Amount
Remaining
Total Cost vs
Revised
Budget
Spring
State Capital Outlay
Funds
Measure C
Measure D
Project Sub-total
State Capital Outlay
Funds
Measure D
2012
Project Sub-total
2,290,493
0
2,290,493
1,835,555
68,076
1,903,631
386,862
Total Project
State Capital Outlay
Funds
Measure C
Measure D
Project Sub-total
State Capital Outlay
Funds
Measure D
Project Sub-total
Total Project
EDA Funds
Foundation
Measure D
Project Total
27,969,368
1,078,021
27,969,368
27,374,084
181,436
27,555,520
413,848
1,051,000
0
1,051,000
1,047,739
0
1,047,739
3,261
33
1,166,000
2,217,033
0
131,186
131,186
33
1,166,000
2,217,033
33
1,113,710
2,161,483
0
25,923
25,923
33
1,139,633
2,187,406
0
26,367
29,628
931,000
0
931,000
302,563
40,469
343,032
587,968
931,000
1,862,000
4,079,033
3,365,000
100,000
7,500,000
10,965,000
0
0
131,186
0
0
-163,670
-163,670
931,000
1,862,000
4,079,033
3,365,000
100,000
7,500,000
10,965,000
312,270
614,833
2,776,316
2,572,131
0
6,075,915
8,648,046
24,893
65,362
91,285
792,869
0
839,216
1,632,085
337,163
680,195
2,867,601
3,365,000
0
6,915,131
10,280,131
593,837
1,181,805
1,211,433
0
100,000
584,869
684,869
25,769,627
1,045,537
25,769,627
23,493,571
1,018,500
24,512,071
1,257,556
Fall
2011
Fall
2010
Spring
2012
Spring
2012
Totals are for
Measure D Only
10,490,000
0
10,490,000
10,490,000
0
10,490,000
0
121,741
15,067,134
25,678,875
0
1,078,021
1,078,021
121,741
15,067,134
25,678,875
121,741
14,926,788
25,538,529
0
113,360
113,360
121,741
15,040,148
25,651,889
0
26,986
26,986
1,185,000
0
1,185,000
770,667
52,968
823,635
361,365
1,105,493
0
1,105,493
1,064,888
15,108
1,079,996
25,497
95
Major Projects under Construction
Arts Education Classrooms Project
This project is in the final closeout process with DSA. One change order remains to be approved by DSA.
Staff will submit the complete closeout package to DSA for final certification upon receipt of final change
order.
Current Status Update:
Awaiting on final change order approval to submit for final certification from DSA.
Health and Wellness Project
The Allied Health project consists of two buildings totaling 57,000 square feet, and is the new home for
programs such as Nursing, Radiology Technology, Medical Assisting, Dental Hygiene, Health and
Wellness, and the Stroke Center. RMW is the architect and Soltek Pacific is the contractor.
Construction began in May 2008 and the buildings are 100% complete. Staff is in the process of
closing out the project. All remaining issues have been resolved with the contractor.
Current Status Update:
The majority of the equipment for the building has been purchased and installed. There are
additional items to be purchased. Construction of an ADA ramp and sidewalk from parking lot
J to the center of the two buildings is complete. The two ADA accessible parking spaces and
adjoining ramp are complete. The installation of carpet in rooms H.W. 2212 and H.W. 2214 are
expected to accomplish final acoustical corrections. The project is being closed out and unused
funding is reverting back to the bond fund.
Building 300 Renovation
On February 1, 2010 the Governing Board approved an award of bid to Tombleson Construction of
Salinas in the amount of $1,560,136 to renovate the 300 building. 12,523 square feet was remodeled
and reconstructed to provide ten general purpose classrooms, two large assembly/classrooms and nine
BELA division offices in spring 2010. The renovation is substantially complete.
Current Status Update:
The building has been occupied beginning spring semester 2011. The project is being closed
out and unused funding is reverting back to the bond fund. DSA is currently processing requests
for project closeout they received in the month of February 2011. The District is awaiting final
closeout and certification from DSA. Some of the equipment has been purchased and installed.
Watsonville Green Technology Center
The District and the City of Watsonville closed escrow on the purchase of the Watsonville Library on July
15, 2008. Since then, the college has demolished the building in order to construct a 14,000 square foot
Community Education Center. The District received a grant for $2.5 million from Economic
Development Agency for the project, and the grant was augmented by $865,000 to help fund an upgrade
to a Platinum Level LEED certified “green” building. The Division of State Architect (DSA) approved
the plans in June of 2010 and EDA approved the plans and specifications in July 2010. The project went
to bid in August 2010. In October, the Board approved Dilbeck and Sons as well as an augmentation to
96
the budget of $517,000. A deductive change order for the value engineering items discussed at the
October Board meeting was approved at the November Board Meeting. The District has received a
generous donation from the Ley Family of $100,000 for construction to add back some of the items that
were placed on hold.
Current Status Update:
The project continues to progress. Building A (the main classroom building) exterior is
complete. Roofing is complete, windows are installed and stucco is complete. Interior space has
all sheetrock installed, tape, mud and texture and is in the process of being painted. Building
“B” (shop building) exterior is nearly complete. Roofing is complete, windows are installed and
metal siding is nearly complete. PG&E has made all connections including new 21KV service.
Final site improvements are taking place.
Awards of Informal Bids under the Uniform Construction Cost Accounting System (UCC):
At the August 2011 Governing Board meeting, the Uniform Public Construction Cost Accounting
System was adopted to enable the District to increase the formal bid limits from $125,000 to $175,000.
By adopting the Uniform Public Construction Cost Accounting System, the Board authorized the
President or his/her designee to enter into agreements with low bidders using the informal bidding
process with the provision that the successful awards would be presented to the Board as an
information item. This system enables the District to 1) informally bid projects under $125,000 to prequalified contractors, 2) more efficiently and effectively manage small to medium sized projects, and 3)
contract with local contractors who are deemed “qualified” bidders.
Award of Bid: Building 1100 HVAC Upgrade Project
There was a non-bond related bid awarded in October in the amount of $156,980 to Della Mora of Salinas.
This project completes the HVAC upgrades to this building. This project is scheduled to start in early
November and is scheduled to be completed by late February 2012.
97
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
December 5, 2011
Financial Reports
ENCLOSURE(S)
REASON FOR BOARD CONSIDERATION
INFORMATION
ITEM NUMBER
Page 1 of 22
D.4
BACKGROUND:
The following financial reports are presented for the information of the Governing Board:
Report
Period Ending
Trial Balance
10/31/11
Page
2
Year-to-Date Budget Reports
10/31/11
General Fund
Child Development Fund
Building Fund
Revenue Bond 1998 Construction Fund
Revenue Bond 2004 (Series A) Construction Fund
Revenue Bond 2004 (Series B) Construction Fund
Debt Service Fund
Retiree Benefit Fund
3-4
5-6
7
8
9
10
11
12
Clearing and Revolving
10/31/11
13
Bookstore
10/31/11
14-15
Cafeteria
10/31/11
16-17
Associated Students
10/31/11
18
Scholarships/Loans
10/31/11
19
Student Center Fee
10/31/11
20
Student Representation Fee
10/31/11
21
Trust and Agency
10/31/11
22
Administrator Initiating Item:
Roy Pirchio
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
98
99
100
101
102
103
104
105
106
107
108
109
110
111
112
113
114
115
116
117
118
119
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
December 5, 2011
Cabrillo College Fact Book, 2011
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 1
D.5
BACKGROUND:
The Cabrillo College Fact Book 2011 contains important resource and reference information for
planning, grant development, marketing, accreditation, and outreach.
In support of the Board’s Goal for 2011-2012, to encourage paperless delivery of all Board
documents, the Planning and Research Office (PRO) has made the Fact Book available online at:
http://pro.cabrillo.edu/pro/factbook
Administrator Initiating Item:
Brian King
Craig Hayward
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
120
121
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 5, 2011
SUBJECT:
Board Policy Revisions: Office of the President, First Reading
REASON FOR BOARD CONSIDERATION
INFORMATION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 4
D.6
Background:
The District is in the process of revising Board Policies utilizing the California Community College
League’s model policies as applicable.
Attached are revisions to some of the Board Policies in the Office of the President as listed below:
Board Policy
BP 1400 – Naming Opportunities in Recognition of
Financial Support to the College
BP 1420 – Political Activity
BP 1430 – Communications Among Board Members
Action
Update to reflect League Language
New policy – legally required
New policy – legally required
Board policies are presented as a first reading for Governing Board review and will return for action
at the next Governing Board meeting.
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
122
Chapter One: Bylaws of the Governing Board
BP 1400
Naming Opportunities in Recognition of Financial Support to the College
(League BP 6620)
It is the policy of Cabrillo College that naming opportunities be available to recognize very
significant monetary contributions to Cabrillo College and the Cabrillo College Foundation. The
various types of recognition and level of financial contribution required are:
Determination of specific naming opportunities will be made by the Cabrillo College
President, in consultation with the Chair of the Governing Board and President of the
Cabrillo College Foundation for the naming of new or existing buildings on the campus;
the target gift amount is 25% of actual or replacement construction cost.
The various types of recognition and levels of financial contribution between $10,000 and
$3,000,000 consist of recognition plaques, which will be placed in appropriate locations to name
parts of buildings, such as classrooms, labs, division offices, plazas, lounges, bookstore,
cafeteria, and
1.
$10,000 - $99,999: Recognition plaques will be placed in appropriate locations. i.e.:
in labs, classrooms, division offices, the library, administration building.
2.
Scholarship endowments of $10,000 or more will be listed on a permanent plaque in a
prominent spot on the campus.
3.
$100,000 - $999,999: Campus areas or parts of buildings such as classrooms, plazas,
lounges, bookstore, cafeteria, and other similar type places will be named in
recognition of the gift.
4.
$1,000,000 +: Existing buildings may be named for a donor contributing at this
5.
25% of projected construction cost: For the naming of new buildings on campus.
level.
Determination of specific naming opportunities within these parameters will be made by the
College president, in consultation with the Chair of the Governing Board and Chair of the
Cabrillo College Foundation.
Adopted: January 10, 1994
Revised: September 13, 1999
Revised: January 9, 2011
_____________________________________________________________________________________________
BP 1400
Page 1 of 1
Naming Opportunities in Recognition of Financial Support to the College
123
Chapter One: Bylaws of the Governing Board
BP 1420
Political Activity
(League BP 2716)
Members of the Board shall not use District funds, services, supplies, or equipment to urge
the passage or defeat of any ballot measure or candidate, including, but not limited to, any
candidate for election to the Governing Board.
Initiative or referendum measures may be drafted on an area of legitimate interest to the
District. The Board may by resolution express the Board’s position on ballot measures.
Public resources may be used only for informational efforts regarding ballot measures.
Legal Reference: Education Code Sections 7054 and 7056; Government Code Section 8314
Adopted: January 9, 2011
_____________________________________________________________________________________________
BP 1420
Page 1 of 1
Political Acitivity
124
Chapter One: Bylaws of the Governing Board
BP 1430
Communications Among Board Members
(League BP 2720)
A majority of the members of the Governing Board shall not, outside a regularly scheduled
meeting, use a series of communications of any kind, directly or through intermediaries, to
discuss, deliberate, or take action on any item of business that is within the subject matter
jurisdiction of the Board. This policy shall not be construed as preventing an employee or
official of the District from engaging in separate conversations or communications with
members of the Board outside of a meeting in order to answer questions or provide
information regarding a matter that is within the subject matter jurisdiction of Board, if
that person does not communicate to members of the Board the comments or position of
any other member or members of the Board.
Legal Reference: Government Code Section 54952.2
Adopted: January 9, 2011
_____________________________________________________________________________________________
BP 1430
Page 1 of 1
Communication Among Board Members
125
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 5, 2011
SUBJECT:
Legislative Priorities
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 2
D.7
Background:
Following is a draft Cabrillo College legislative policy for Governing Board discussion
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
126
Cabrillo College Legislative Policy
A. The Board will take positions only on issues directly affecting the Cabrillo Community College
District.
B. Letter of Support or Opposition
1. Letters in support of or opposition to local, state and federal legislative issues will be
approved only by the Board and/or the Chair of the Board with input from the President of
the college.
2. Letters will be based on Board approved legislative priorities.
C. Resolutions
1. The Board will consider a resolution only if it is desirable for the Board to take an official
position on a matter which is necessary to promote and/or protect the best interest of
Cabrillo College.
Cabrillo College Legislative Priorities
2011-12
A. State Priorities
1. Support stable, predictable funding for community colleges
2. Support a stable and predictable student enrollment fee policy
3. Support access and flexible approaches to Financial Aid for all students
4. Support ongoing funding and resources for instructional and student services programs to
assure student success and completion
5. Support legislative goals for implementation of the League’s 2020 Vision for Student Success
6. Support the continuing authority of local control
7. Other?
B. Federal Priorities
1. Support increased access and funding for community colleges
i. Carl D. Perkins Vocational and Technical Education Act
ii. Higher Education Act
iii. Pell Grants
iv. Dream Act/Student Adjustment Act
2. Support the Reauthorization of the Workforce Investment Act
127
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
December 5, 2011
Board Professional Development
REASON FOR BOARD CONSIDERATION
INFORMATION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
D.8
Background:
It is anticipated that the Governing Board will discuss its professional development at the December 5, 2011
meeting.
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
128
129
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
December 5, 2011
Collaborative Efforts to Evaluate Classified Staffing
REASON FOR BOARD CONSIDERATION
Information
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
D.9
Background:
The men and women who serve as classified staff at Cabrillo play a vital role in helping students achieve
their academic and personal goals. Both in the accreditation process and in the Cabrillo College Master Plan,
the college acknowledges the importance of refining and improving existing processes to allocate classified
staffing resources. The Governing Board has emphasized the importance of staffing patterns that conserve
resources to support student achievement in the development of the Board Goals for 2012.
In recent College Planning Council (“CPC”) meetings, CPC has discussed earlier pilot projects to assess
classified staffing including the Classified Prioritization Process and the Services and Program Reduction
Advisory Committee (“SPRAC”). The discussion will continue at the next meeting of the College Planning
Council on December 7. Collaborative discussions are also underway involving management representatives
from each component of the college (Administrative Services, Instruction, Student Services and President)
and a committee of classified staff. Given the end of the semester rapidly approaching, the dialog is moving
quickly to allow for refinement of a process to use in the coming weeks and months.
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
130
131
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 5, 2011
SUBJECT:
Cabrillo College Monthly Calendar
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 2
D.10
BACKGROUND:
The following calendar presents information about selected events and significant dates for the month of
December. Dates given are accurate as of November 21, 2011.
Administrator Initiating Item:
Kristin Fabos, Director of Marketing
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
132
December 2011
Marketing and Communications Department • 831/479-5744
Sunday
Monday
Tuesday
Wednesday
ONGOING EXHIBIT:
Without Art,
through Dec.16,
Cabrillo Gallery
Thursday
1
Men’s Basketball
Tournament,TBA
Friday
2
Winter Dance
Concert, 7:30 PM,
Crocker Theater
Men’s Basketball
Tournament,TBA
Jazz Combos, 7:30
PM, Recital Hall
Additional Listings
4
Winter Dance
Concert, 1:00 PM,
Crocker Theater
Women’s Chorus
Songs of Winter,
3:00 PM, Music
Recital Hall
Cabrillo Stage’s Plaid
Tidings, 2:00 & 7:30
PM, Crocker Theater
Christmas Day
Cabrillo Insider, 5:006:00 PM, KSCO 1080
AM radio
7
8
9
10
12
13
14
15
16
17
21
22
23
24
28
29
30
31
Latin Music Ensemble, Vocal Jazz, 7:30 PM,
8:00 PM, Cabrillo
Music Recital Hall
Crocker Theater
Theatre Arts Improv
Symphonic Winds
Follies, 7:00 PM,
Winter Festival of
Black Box Theater
Bands, 7:30 PM,
Music Recital Hall
Final Exams Week -->
Final Exams Week
Westside Folk &
Gospel Choir,
7:00 PM, Music
Recital Hall
Women’s Basketball
vs. Las Positas
College, 7:00 PM
19
20
Cabrillo Chorus’s
Messiah SingAlong, 7:00 PM,
1st Congregational
Church, SC
26
Holiday
27
Holiday
Big Band Jazz, 7:30
Women’s Basketball
Cabrillo Insider, 5:00PM, Crocker Theater vs. Yuba College,
6:00 PM, KSCO 1080
7:00 PM
AM radio
Cabrillo Orchestra,
7:30 PM, Music
Cabrillo Strings
Recital Hall
Chamber Ensemble,
7:30 PM, Music
Recital Hall
Additional Listings
Final Exams Week
<-- Final Exams Week Semester Ends
Final Exams Week
Classical Guitar
Cantiamo’s Concert
Staff & Faculty Holiday Ensemble, 7:00 PM, OPENING: Cabrillo
For A Winter’s Eve,
Party & Second
Music Recital Hall
Stage’s Plaid Tidings, 8:00 PM, Holy Cross
Harvest Food Bank
7:30 PM, Crocker
Church, SC
Fundraiser, 5:00 Staff Preview: Cabrillo Theater
7:00 PM, Sesnon
Stage’s Plaid Tidings,
Cabrillo Stage’s Plaid
House
7:30 PM, Crocker
Tidings, 7:30 PM,
Crocker Theater
Theater
Cabrillo Stage’s Plaid
Tidings, 7:30 PM,
Crocker Theater
Cabrillo Stage’s Plaid
Tidings, 7:30 PM,
Crocker Theater
25
Winter Dance Concert,
7:30 PM, Crocker
Theater
6
Governing Board
Meeting, 5:00 PM,
Sesnon House
Theatre Arts Actors’
Showcase, 7:00 PM,
Black Box Theater
18
3
5
Cabrillo Youth Strings/
Suzuki Ensemble,
3:00 PM, Music
Recital Hall
11
Saturday
Holiday
Men’s Basketball vs.
Holiday
Merritt College, 7:00
PM
Cabrillo Stage’s Plaid
Tidings, 7:30 PM,
Cabrillo Stage’s Plaid
Crocker Theater
Tidings, 7:30 PM,
Crocker Theater
Holiday
Holiday
Cabrillo Stage’s Plaid
Tidings, 7:30 PM,
Crocker Theater
CLOSING: Cabrillo
Stage’s Plaid Tidings,
7:30 PM, Crocker
Theater
Cabrillo Stage’s Plaid
Tidings, 2:00 PM,
Crocker Theater
Additional Listings
Coming in Early January
Dec. 2-4 Symphonic Chorus’ Music for the Feast of Christmas, 8:00 PM, Holy Cross Church, SC
Jan. 2
New Year’s Day Holiday
Dec. 9 Jan. 3
Campus Re-opens
Jan. 3
Winter Session Begins (runs through the 27th)
Jan. 4
Women’s Basketball vs. Hartnell. 5:00 PM
Jan. 4
Men’s Basketball vs. Hartnell. 7:00 PM
Jan. 9
Governing Board Meeting, 5:00 PM, Sesnon House
Cabrillo Student Food Pantry Opens, 9:00 - 1:00 PM, SAC East
133
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
December 5, 2011
Board Organization Meeting
REASON FOR BOARD CONSIDERATION
Action
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 2
C.
Background:
In December of each year the annual organization meeting is held, at which the Board elects officers and
representatives, and adopts a meeting schedule for the new calendar year. The attached page lists current
officers and Board representatives, as well as a proposed Governing Board meeting schedule for 2012.
Fiscal Impact:
None.
Recommendation:
It is recommended that the Governing Board select officers and representatives for 2012. It is also
recommended that the Governing Board adopt the proposed schedule of Governing Board meetings and
meeting locations for 2012.
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
134
GOVERNING BOARD ORGANIZATION MEETING
December 5, 2011
Officers
2010
Chair
Katy Stonebloom
Vice Chair
Alan Smith
Clerk
Rachael Spencer
Secretary
Brian King
2011
Representatives
EOPS Advisory
Rebecca Garcia
Transfer Center Advisory
Katy Stonebloom
2012 Board Meeting Dates
January 9*
February 6
March 5
April 2
May 7
June 11**
2nd Monday
1st Monday
1st Monday
1st Monday
1st Monday
2nd Monday
July 9
August 6
September 10
October 8
November 5
December 10
2nd Monday***
1st Monday
2nd Monday*
2nd Monday****
1st Monday
2nd Monday*
*Due to a holiday this meeting is schedule for the second Monday.
**To provide more time for budget preparation, this meeting is scheduled for the second Monday.
***This meeting is subject to cancelation if it is determined that no Board action is required.
****Due to a holiday this meeting is scheduled for the second Monday. Also the meeting time of this
meeting may be moved up to observe a religious holiday.
Closed session begins at 5 p.m. unless otherwise noted.
Regular session begins at 6 p.m., unless otherwise noted.
Regular meetings of the Governing Board will be held at the Sesnon House, with the exception of the June
meeting, which will be held at the Scotts Valley Center, and the August meeting, which will be held at the
Watsonville Center.
2
135
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 5, 2011
SUBJECT:
Public Meeting of the Cabrillo College Financing Corporation
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
C.1
BACKGROUND:
On January 12, 1998, the Cabrillo College District Board passed Resolution 006-98. This resolution
authorized the formation of the Cabrillo College Financing Corporation for the purpose of selling
Certificates of Participation (COPS).
It is stated in the Bylaws of the Financing Corporation that periodic public meetings shall be conducted.
At this time, the Cabrillo College Board of Trustees shall adjourn the Cabrillo College Board of Directors
Meeting, and shall conduct the meeting of the Cabrillo College Financing Corporation.
FISCAL IMPACT:
None
RECOMMENDATION:
It is recommended that the Board adjourn as the Cabrillo College District Board, and reconvene as the
Cabrillo College Financing Corporation to conduct business.
Administrator Initiating Item:
Graciano Mendoza
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition