5
Minutes of Meeting
CABRILLO COLLEGE GOVERNING BOARD
January 9, 2012
REGULAR MEETING
The regular monthly meeting of the Cabrillo College Governing Board was held at
the Sesnon House, 6500 Soquel Drive, Aptos, California on Monday, January 9,
2012. Vice Chair Rachael Spencer opened the meeting in Open Session at 4:30 pm.
Roll was taken; present were Chair Smith, Trustees Rebecca Garcia, Gary Reece,
Rachael Spencer, Katy Stonebloom, and Donna Ziel. Clerk Spencer asked for Public
Comments on Closed Session items. There were no public comments.
Closed Session items were announced and the meeting was adjourned to Closed
Session at 4:30 p.m. Closed Session was adjourned at 6:15 pm.
ROLL CALL
Chair Al Smith called the Open Session to order at 6:15 p.m. Other Trustees present
were Rebecca Garcia, Gary Reece, Rachael Spencer, Katy Stonebloom, and Donna
Ziel. Also present were members of the community, college faculty, staff and
students.
REPORT OUT OF CLOSED SESSION
Chair Smith stated that there was nothing to report out of Closed Session.
CALL TO ORDER
ROLL CALL
REPORT OUT OF
CLOSED SESSION
Chair Smith declared conflict of interest on closed session items #4, conference
with real property negotiations (Government Code §54956.8), Property: 104
Whispering Pines, Scotts Valley, Agency Negotiator: Brian King, Negotiating
Party: Matt Sheldon, JR Parish, Owner: Whispering Pines Association, Under
Negotiation: Terms of Payment, Conditions. Trustee Smith excused himself and
did not participate in the discussion.
Chair Smith recognized the 2011 Board Chair Katy Stonebloom and thanked her
for her time and efforts as Board Chair.
PROCEDURAL ITEMS
It was moved and seconded (Garcia/Stonebloom) to approve the consent agenda
items, including the minutes from the December 5, 2011 meeting.
APPROVAL OF
CONSENT AGENDA
AND MINUTES
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Absent
AYES: Garcia, Reece, Smith, Spencer, Stonebloom, and Ziel
NOES: None
ABSENT: True
ABSTAIN: None
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF
Vice President Kilmer introduced the new STEM grant coordinator.
ORAL COMMUNICATIONS
None.
SPECIAL PRESENTATION
Vice President Kilmer introduced Athletic Director Dale Murray who discussed
Cabrillo athletics and introduced a number of students and an Athletics Department
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INTRODUCTION OF
NEWLY APPOINTED
FACULTY AND STAFF
ORAL
COMMUNICATIONS
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Minutes of Meeting
January 9, 2012
staff member. The athletes and staff member shared their Athletic Department
experiences with the Board.
ORAL REPORTS
Board Trustees’ Reports
Trustee Garcia reported that she attended the EOPS/CARE holiday luncheon; she
also attended the Second Harvest Holiday Fundraiser. Trustee Garcia was pleased
that the Student Senate met their fundraising goal. Trustee Garcia reported that her
granddaughter is one class away from finishing her radiology prerequisite and
receiving her AS degree. For two semesters in a row Trustee Garcia’s grandaugher
cannot get into her needed class. Trustee Garcia asked Vice President BaileyFougnier if there is anyway students who are that close can receive priority. Vice
President Bailey-Fougnier responded that her priority is lower because she took units
somewhere else, so Trustee Garcia’s granddaughter has less priority. Priority is
based on credits completed at an institution. Vice President Kilmer said the state
does not allow the college to give priority to individuals; it has to be by category.
Veterans are an example. By regulation the college cannot get individual students in
a class.
ORAL REPORTS
BOARD TRUSTEE
REPORTS
Trustee Garcia then read a letter she wrote to President King in which Trustee Garcia
states that she is resigning from the Cabrillo College Governing Board effective at
the end of the January 9, 2012 Governing Board meeting. Trustee Garcia said
deciding to resign was a very difficult but Trustee Garcia realized that she no longer
can be the best trustee needed for District V. Trustee Garcia added that serving as a
trustee has been a highlight of her life. Trustee Garcia believes the Cabrillo
Governing Board is one of the best community college Governing Boards out there.
Chair Smith said Trustee Garcia has been the trustee who always out looking for best
practices and Trustee Garcia’s resignation will create a large void.
Trustee Stonebloom said she it has been an honor to serve with Trustee Garcia.
Trustee Reece said he does not know anyone who spent more time trying to advance
Cabrillo and wished Trustee Garcia well in her future endeavors.
Trustee Ziel thanked Trustee Garcia for taking her under her wing and mentoring
Trustee Ziel during Trustee Ziel’s first year on the Board.
Trustee Spencer reported that a constituent, who was concerned about access to the
radiology program, had contacted her. Trustee Spencer said she and Trustee Ziel met
with Health, Athletics, Wellness, and Kinesiology Dean Kathie Welch, President
King, and Planning and Research Director Craig Hayward to discuss the issue.
Trustees Spencer and Ziel learned about all the legal requirement the college follows,
which are very prescribed, and do not leave many options for alternative ways of
admitting students.
Student Trustee’s Report
None.
Superintendent’s Report
President King acknowledged all that Trustee Garcia contributed over the years and
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STUDENT
TRUSTEE’S
REPORT
SUPERINTENDENT’S
REPORT
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Minutes of Meeting
January 9, 2012
thanked Trustee Garcia for her leadership and support.
Faculty Senate
Senate President Mangin said he will miss Trustee Garcia and all she brings to the
table and thanked Trustee Garcia for her work on the Board. Senate President
Mangin reported that the Program Elimination and Reeducation Task Force
completed their work and Senate President Mangin applauded the collegiality and
rational way the issues are being addressed.
CCFT
Senate President Mangin also said the Faculty Senate plans to work with the
administration, especially with Student Services, on what the college can apply from
the Task Force on Student Success report.
Senate President Mangin closed his remarks by asking everyone to read Invisible
Man by Ralf Ellison. A public forum and book talk is planned for Thursday, March
1 at 7 p.m. at the Cabrillo Musical Recital Hall.
CCEU
No report.
CCFT
No report.
FACULTY SENATE
ACTION ITEMS
Board Policy Revisions: Office of the President, Second Reading
It was recommended that Board approved the revisions to the Board policies as
presented.
ACTION ITEMS
BOARD POLICY
REVISIONS: OFFICE OF
THE PRESIDENT,
SECOND READING
CCEU
A motion was made (Reece/Spencer) to approve the Board policies.
The motion carried.
2012 – 2013 Legislative Goals
It was recommended that the Governing Board approve the 2012 – 2013 legislative
goals as presented.
2012-2013
LEGISLATIVE GOALS
A motion was made (Ziel/Reece) to authorize the legislative goals.
Trustee Ziel proposed an amendment to remove the word “other” from item
number 7. The amendment was accepted.
The motion carried.
Fall 2011 Faculty Grant Awards
It was recommended that the Governing Board accept the donation of $20,205
from the Cabrillo College Foundation.
FALL 2011 FACULTY
GRANT AWARDS
A motion was made (Spencer/Ziel) to accept the donation from the Foundation.
The motion carried.
2011-12 Crocker Endowment Grants
It was recommended that the Governing Board accept the Crocker Endowment
Grant Awards donation of $25,230.
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2011-12 CROCKER
ENDOWMENT GRANTS
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Minutes of Meeting
January 9, 2012
A motion was made (Ziel/Stonebloom) to accept the donation.
The motion carried.
Recommend Extension to the contract of the Superintendent/President
It was recommended that the Governing Board approve the extension of the
Superintendent/President’s contract by one year (until June 30, 2016).
A motion was made (Spencer/Reece) to approve the contract extension.
The motion carried.
INFORMATION ITEMS
Budget Update
The budget update was provided for Governing Board information.
Facilities Master Plan Project Status
The Facilities Master Plan project status was provided for Governing Board
information.
RECOMMEND
EXTENSION TO THE
CONTRACT OF THE
SUPERINTENDENT/
PRESIDENT
BUDGET UPDATE
FACILITIES MASTER
PLAN PROJECT
STATUS
Trustee Garcia asked when the college will begin holding classes at the Green
Technology Center. Vice President Kilmer said classes will likely start in the fall.
Vice President Lewis acknowledged Information Technology (IT) Director Dan
Borges and the IT staff who have been working diligently on the server room and
Datatel upgrades. Vice President Lewis also acknowledged Director of Facilities
Planning and Plant Operations Joe Nugent who has been working on the numerous
moves and renovations related to the STEM grant.
Financial Reports
The Financial Reports were provided for Governing Board information.
Trustee Reece asked if the college plans to conduct a foodservice RFP. Vice
President Lewis responded that Administrative Services is in the process of
finalizing a RFP. The RFP should go out sometime in the next month. In
addition, after consulting the Foodservice/Bookstore/Duplications Task Force,
foodservice, the bookstore and duplications operations will be combined in order
to make them more sustainable. The college is moving forward with recruiting an
auxiliary services manager who will oversee all three operations. The college will
still outsource foodservice, but the auxiliary services manager will oversee the
operation.
Spring 2012 Flex Calendar
The Spring 2012 Flex Calendar was provided for Governing Board information.
Trustee Stonebloom recognized how much of the Flex calendar is directed towards
instruction and how global issues and diversity are woven into Flex Week
activities.
Board Policies, President’s Office, First Reading
The Board Policies, President’s Office, First Reading was provided for Governing
Board information.
Trustee Reece asked to defer Board Policy 1190 until the legal requirements are
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FINANCIAL REPORTRS
SPRING 2012 FLEX
CALENDAR
BOARD POLICIES,
PRESIDENT’S OFFICE,
FIRST READING
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Minutes of Meeting
January 9, 2012
verified.
Cabrillo College Monthly Calendar
The Cabrillo College activities for the month of January were presented for
Governing Board information.
Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board discussed items to be placed on the agenda
for the future Board meetings.
CLOSED SESSION
ADJOURN
The open session of the Cabrillo College Governing Board was adjourned at 7:17
p.m.
Respectfully submitted,
Secretary
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CABRILLO COLLEGE
MONTHLY CALENDAR
AGENDA FOR NEXT
BOARD MEETING
CLOSED SESSION
ADJOURNMENT