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Minutes of Meeting
CABRILLO COLLEGE GOVERNING BOARD
February 6, 2012
REGULAR MEETING
The regular monthly meeting of the Cabrillo College Governing Board was held at
the Sesnon House, 6500 Soquel Drive, Aptos, California on Monday, February 6,
2012. Chair Al Smith opened the meeting in Open Session at 5:00 pm. Roll was
taken; present were Chair Smith, Trustees Gary Reece, Rachael Spencer, Katy
Stonebloom, Susan True and Donna Ziel. Chair Smith asked for Public Comments
on Closed Session items. There were no public comments.
Closed Session items were announced and the meeting was adjourned to Closed
Session at 5:00 p.m. Closed Session was adjourned at 6:00 pm.
ROLL CALL
Chair Al Smith called the Open Session to order at 6:00 p.m. Other Trustees present
were Gary Reece, Rachael Spencer, Katy Stonebloom, Susan True and Donna Ziel.
Also present were members of the community, college faculty, staff and students.
REPORT OUT OF CLOSED SESSION
Chair Smith stated that there was nothing to report out of Closed Session.
PROCEDURAL ITEMS
It was moved and seconded (Reece/Spencer) to approve the consent agenda items,
including the minutes from the January 9, 2012 meeting.
CALL TO ORDER
ROLL CALL
REPORT OUT OF
CLOSED SESSION
APPROVAL OF
CONSENT AGENDA
AND MINUTES
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Watkins
AYES: Reece, Smith, Spencer, Stonebloom, True and Ziel
NOES: None
ABSENT: None
ABSTAIN: None
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF
Vice President Lewis introduced the new assistant director of facilities, Oscar
Guillen.
ORAL COMMUNICATIONS
Marilyn Garrett addressed the Board about the alleged hazards of wireless
microwave technology.
SPECIAL PRESENTATION
Tutorials – Helping students overcome learning hurdles.
Interim Library Director Georg Romero introduced the tutorials coordinator and a
student. Tutorials Coordinator Antonio Alarcon provided the Board with an
overview of the tutorials program and the student, Lynn Kravitz, discussed her
experience as a student in the tutorials program.
ORAL REPORTS
Board Trustees’ Reports
Trustee True reported on her trip to Peru for a Cabrillo College Spanish instruction
program.
Trustee Stonebloom reported that she attended the CCLC legislative conference and
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INTRODUCTION OF
NEWLY APPOINTED
FACULTY AND STAFF
ORAL
COMMUNICATIONS
ORAL REPORTS
BOARD TRUSTEE
REPORTS
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Minutes of Meeting
February 6, 2012
presented with President King on the Board/CEO relationship.
Trustee Ziel reported that she volunteered at “Cash for College Day” where she
worked with a number of students who were planning to attend Cabrillo and other
colleges. Trustee Ziel said Cabrillo has not only helped Cabrillo students and their
families but also members of the community.
Student Trustee’s Report
Student Trustee Watkins reported on recent Student Senate activities including
attendance at the CCLC conference, campaigning for the tax initiatives, and
promoting continuity within the Student Senate.
Superintendent’s Report
President King thanked Trustee Stonebloom for attending the Trustees conference
and reported on the Student Senate’s legislative dinner in Sacramento and Flex Week
activities, including the kick off breakfast.
CCEU
CCEU President Stainback reported on CCEU’s flex luncheon, which was well
attended. CCEU President Stainback thanked President King for closing offices and
allowing classified staff to attend the kickoff breakfast. CCEU President Stainback
expressed disappointment in the renewal of the Scotts Valley lease.
CCEU President Stainback addressed the budget situation and said the scope of the
reductions is quite clear, and if 20 positions are reduced that equals 12 percent of the
classified staff. She said CCEU is looking forward to hearing about some process
that leads to college wide planning on classified resources. CCEU would like
conversations about where the college is going to focus support staff services in the
coming year. CCEU President Stainback said there needs to be a discussion about
what services will be reduced or eliminated in order to keep Cabrillo as intact and
high functioning as possible.
CCFT
CCFT President Harvell provided the Board with a handout showing a comparison
of several different tax proposals that may be on the November ballot.
Faculty Senate
Faculty Senate President Mangin thanked the classified staff and counseling staff
who have worked with students over the last couple of weeks. He said Flex Week
went well. The budget and the program reduction and elimination task force were
discussed at the Faculty Senate meeting.
ACTION ITEMS
Board Policy Revisions: Office of the President, Second Reading
It was recommended that Board approved the revisions to the Board policies as
presented.
STUDENT
TRUSTEE’S
REPORT
SUPERINTENDENT’S
REPORT
CCEU
CCFT
FACULTY SENATE
ACTION ITEMS
BOARD POLICY
REVISIONS: OFFICE OF
THE PRESIDENT,
SECOND READING
A motion was made (Reece/Spencer) to approve the Board policies.
The motion carried.
2012-13 NON-RESIDENT
2012-13 Non-Resident Tuition Fee
TUITION FEE
It was recommended that the Governing Board (1) establish the per-unit nonresident tuition fee for 2012-13 at $200 based on District Computed Cost, and (2)
establish a capital outlay at $4 per unit for students who are both residents and
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Minutes of Meeting
February 6, 2012
citizens of a foreign country.
A motion was made (True/Stonebloom) to establish the 2012-13 non resident
tuition fee.
The motion carried.
Resolution 005-12: 2012-13 Mid-Year Tax and Revenue Anticipation Notes
(TRANS)
It was recommended that the Governing Board adopt Resolution 005-12 delegating
to the Vice President of Business Services the authority to decide on participation
in the Community College League of California cash reserve program at the time
when interest, costs and reinvestment rates are known.
RESOLUTOIN 005-12:
2012-13 MID YEAR TAX
AND REVENUE
ANTICIPATION NOTES
(TRANS)
It was moved and seconded (Ziel/Stonebloom) to approve resolution 005-12.
The motion carried with the following roll call vote:
Student Trustee Advisory Vote:
AYES: Reece, Smith, Spencer, Stonebloom, True and Ziel
NOES: None
ABSENT: None
ABSTAIN: None
Award of Contract: District, Foundation, Bond Audit 2012-14
It was recommended that the Governing Board authorize the District, to enter into
a contract with Vavrinek, Trine, Day & Company for audit services for 2012
through 2014.
AWARD OF
CONTRACT: DISTRICT,
FOUNDATION, BOND
AUDIT 2012-14
A motion was made (True/Reece) to enter into a contract with Vavrinek, Trine,
Day & Company for audit services.
Trustee Smith expressed reservations about using the same audit firm for so long.
It was determined that the college will bring this back to the Board for review in
the third year of the contract. Trustee Reece also expressed concern and the Board
directed Vice President Lewis to amend the contract and come back for Board
approved if the Board exercises its option after three years.
The motion carried.
Lease Agreement Renewal: Baskin Center, 2011-12
It is recommended that the Governing Board authorize the District to contract with
SCCCC for leasing of the Baskin Center for 12 months commencing November 1,
2011.
LEASE AGREEMENT
RENEWAL: BASKIN
CENTER, 2011-12
A motion was made (True/Reece) to approve the Baskin Center 2011-12 lease
agreement.
The motion carried.
Lease Agreement Amendment: Scotts Valley Center January, 2012 – June 2015
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LEASE AGREEMENT
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Minutes of Meeting
February 6, 2012
It was recommended that the Governing Board authorize the District to enter into a
lease agreement amendment with Scotts Valley Partners for 7,350 square feet at
104 Whispering Pines Drive, Scotts Valley from January 2012 thru June, 2015.
AMENDMENT: SCOTTS
VALLEY CENTER
JANUARY 2012 – JUNE
2015
Chair Smith stated he has a potential conflict of interest and left the room while the
Board item was discussed and voted on.
A motion was made (Ziel/Reece) to approve the Scotts Valley Center January,
2012 – June 2015.
Trustee True thanked Trustee Reece for negotiating the lease.
The motion carried.
Negotiated Agreement for 2011-12: CCEU and District
This item was tabled.
Chancellor’s Office Classified Employee of the Year Nomination
It was recommended that the Governing Board approve the nomination of John
Welch as California Community College Employee of the Year.
NEGOTIATED
AGREEMENT FOR 201112: CCEU AND
DISTRCT
CHANCELLOR’S
OFFICE CLASSIFIED
EMPLOYEE OF THE
YEAR NOMINATION
A motion was made (Stonebloom/Spencer) to approve the Chancellor’s Office
Classified Employee of the Year nomination.
The motion carried.
INFORMATION ITEMS
2012-13 Budget Planning Update
The 2012-13 budget planning update was provided for Governing Board
information.
2011-12 Cash Flow Update
The 2011-12 cash flow update was provided for Governing Board information.
Facilities Master Plan Project Status
The Facilities Master Plan project status was provided for Governing Board
information.
Trustee Spencer asked for an update on the Watsonville Center. FP&O Director
Joe Nugent said the building is being finalized. President King said the college is
starting to plan for the grand opening.
Financial Reports
The Financial Reports were provided for Governing Board information.
Counseling Update
The counseling update was provided for Governing Board information.
Trustee Spencer commented on the Task Force on student Success and said
Counseling is called upon for more services. Trustee Spencer asked how the
Counseling Department plans to realign. Dean Regalado Rodriguez said
counseling would like students to see counselors when it is important, and students
are not always using counseling for the right reasons. Dean Regalado Rodriguez
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2012-13 BUDGET
UPDATE
2011-12 CASH FLOW
UPDATE
FACILITIES MASTER
PLAN PROJECT
STATUS
FINANCIAL REPORTRS
COUNSELING UPDATE
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Minutes of Meeting
February 6, 2012
said it is important to get students to ask their questions correctly. Trustee Spencer
asked if the college has the technology to provide the resources mentioned in the
report, and Dean Regalado Rodriquez said the college does. The theme is to have
electronic resources for the students to do the ground work and then meet with
counselors in person when necessary.
Trustee Spencer asked about orientation and if the college has plans for a mass
orientation before the semester starts. Dean Regalado Rodriguez said students can
no longer opt out of orientation, so it will be required.
International Student Delegations Program – Annual Report 2011-2012
The International Student Delegations Program Annual Report was provided for
Governing Board information.
Tutorials Update
The tutorial update was provided for Governing Board information.
2011 Fact Book Report
The Fact Book report was provided for Governing Board information. PRO
Director Hayward reviewed some of the major change in the fact book, particularly
a reworking of the financial aid information and transfer numbers.
Cabrillo College Monthly Calendar
The Cabrillo College activities for the month of February were presented for
Governing Board information.
Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board discussed items to be placed on the agenda
for the future Board meetings.
ADJOURN
The open session of the Cabrillo College Governing Board was adjourned at 7:39
p.m.
Respectfully submitted,
Secretary
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INTERNATIONAL
STUDENT
DELEGATIONS
PROGRAM – ANNUAL
REPORT 2011-2012
TUTORIALS UPDATE
2011 FACT BOOK
REPORT
CABRILLO COLLEGE
MONTHLY CALENDAR
AGENDA FOR NEXT
BOARD MEETING
ADJOURNMENT