1
Cabrillo College Governing Board
Monday, March 5, 2012
Cabrillo College Sesnon House
6500 Soquel Drive
Aptos, California 95003
OPEN SESSION (McPherson Room)
PAGE
1. Call to Order and Roll Call
TIME
5:00
2. Adoption of Agenda
3. Public Comments Regarding Closed Session Items (three minute
time limit per speaker)
Please notify clerk if you desire to speak to the Board.
4. Announcement of Closed Session
5. Adjourn to Closed Session
CLOSED SESSION (Pino Alto Room)
1. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: Victoria Lewis
Employee Organization: CCEU
2. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: Victoria Lewis
Employee Organization: CCFT
3. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: Brian King
Employee Organizations: Management and Confidential
Employees
4. Public Employee - Discipline, Dismissal, Release
6:00
SWEARING-IN CEREMONY
Swearing in of newly appointed Board member Margarita Cortez.
OPEN SESSION (McPherson Room)

Call to Order and Roll Call
6:00
 Report Out of Closed Session
A. Consent Items
1. Minutes and Consent Agenda (these items are approved when
the agenda is approved unless a Board member wishes to
discuss)
a) Minutes of February 6, 2012
b) Minutes of February 21, 2012 Special Meeting
2. Register of Warrants
6:01
7
9
15
It is recommended that the Governing Board ratify warrant
numbers 12733–13161 for the amount of $3,068,702.30.
3. Ratification: Construction Change Orders
It is recommended that the Governing Board ratify the
construction change orders as provided.
29
2
March 5, 2012
A. Consent Items (continued)
4. Budget Transfers by Resolution
31
It is recommended that the Governing Board approve Resolution
Numbers 019-12 through 024-12 for Budget Transfers 20081
through 20158.
5. Donations from Cabrillo College Foundation
39
It is recommended that the Governing Board accept the
donations to the named programs from the Cabrillo College
Foundation.
6. Quarterly Financial Status Report CCFS-311Q
41
It is recommended that the Governing Board accept the report,
CCFS 311Q Quarterly Financial Status Report, and order its
inclusion on the official minutes of the College.
7. Cabrillo Extension Class Approval
47
It is recommended that the Governing Board approve the
Extension classes as proposed for Spring 2012, and authorize
these classes to be repeated as frequently as public interest
warrants, in accordance with Board Policies 7000-7080.
8. Acceptance of Additional SBDC Funding
49
It is recommended that the Governing Board accept the $50,000
grant from the Humboldt State University Sponsored Programs
Foundation. It is further recommended that the Board authorize
the Vice President of Administrative Services to execute and
make all necessary arrangements in relation to this grant
agreement and any future amendments on behalf of the college.
9. Human Resources Management Report
51
It is recommended that the Governing Board ratify and/or approve
the human resources management report.

Introduction of Newly Appointed Faculty and Staff

Oral Communications
Members of the audience may speak to non-agenda items
(three minute time limit per speaker)
D. Information Items
1. RDA Update
117
6:05
An update on the elimination of Redevelopment Agencies will be
provided by Santa Cruz County Auditor Mary Jo Walker.
Special Presentation
Sabbaticals – Presentation by two faculty members who were on
sabbatical in 2010-11.
6:15
B. Oral Reports
1. Board Members’ Reports
6:25
2. Student Trustee’s Report
6:30
3. Superintendent’s Report
6:33
3
March 5, 2012
B. Oral Reports (continued)
4. Faculty Senate
6:36
Comments on issues of interest to the Faculty Senate
5. CCEU
6:39
Comments on issues of interest to the Cabrillo Classified
Employees Union
6. CCFT
6:42
Comments on issues of interest to the Cabrillo College
Federation of Teachers
C. Action Items
1. 2010-11 District Audit Report
53
It is recommended that the Governing Board accept the 2010-11
audit report of all funds of Cabrillo Community College District as
prepared by Vavrinek, Trine, Day & Co., LLP.
2. 2010-11 Measure D Bond Audit
55
It is recommended that the Governing Board accept the audit
report of Measure D Bond Funds for June 2011 as prepared by
Vavrinek, Trine, Day & Co., LLP.
3. 2011-12 through 2014-15 Budget Planning Parameters
57
It is recommended that the Governing Board approve the 201112 through 2014-15 budget planning parameters.
4. Negotiated Agreement for 2011-13: CCEU and District
71
It is recommended that the Governing Board approve CCEU and
the District’s negotiated agreement for 2011-13.
5. Resolution 015-12 – Reduction or Discontinuance of Certain
Particular Kinds of Academic Services for the 2012 – 2013
School Year
73
It is recommended that the Governing Board approve Resolution
# 015-12 as provided.
6. Notice of Reemployment/Non-Reemployment of Designated
Academic Employees
75
It is recommended that the Governing Board accept the
Superintendent/President’s recommendations as attached.
7. Facilities Master Plan (FMP) Semi-Annual Update, Revision and
Project Status
79
It is recommended that the Governing Board approve the
Facilities Master Plan as presented.
8. Citizens’ Oversight Committee 2010 Annual Report
85
It is recommended that the Governing Board receive the Measure
D 2011 Annual Report from the Citizens’ Oversight Committee.
9. 2011-12 Categorical Flexibility
It is recommended that the Governing Board take testimony from
the public, discuss and approve the proposed transfer of funds.
87
6:45
4
March 5, 2012
C. Action Items (continued)
10. Resolution 018-12 Authorizing the Issuance of Cabrillo
Community College District 2012 General Obligation Refunding
Bonds
89
It is recommended that the Governing Board approve the
attached resolution and instructs staff to work with the bond
financial advisor and underwriter to proceed with the refinancing
of the portion of the Measure D, Series A bonds as described in
Resolution 018-12.
11. Career Technical Education Teacher Preparation Pipeline Grant
(CTE/TPP) 11-090
113
It is recommended that the Governing Board accept the grant
from the Chancellor’s Office for $120,000. It is further
recommended that the Governing Board authorize the Vice
President of Student Services to execute and make all necessary
arrangements in relations to this agreement on behalf of the
college.
12. Recommendation for Appointment to the Cabrillo College
Foundation Board of Directors
115
It is recommended by the Cabrillo College Foundation Board that
the Cabrillo College Governing Board replace Gary Reece with
Alan Smith to serve on the Cabrillo College Foundation Board
beginning 2011-12.
D. Information Items
2. 2012-13 Budget Reduction Plans
119
The 2012-13 budget planning update is provided for Governing
Board information.
3. Sunshine CCEU 2012-13 Negotiated Agreement Reopeners
123
CCEU’s Initial Proposal for negotiations with the District is
presented for Governing Board information.
4. Sunshine District’s 2012-13 Initial Proposal: CCEU/District
125
The District’s Initial Proposal for negotiations with the Cabrillo
Classified Employees Union (CCEU) is presented for Governing
Board information.
5. 2010-11 Foundation Audit
127
The 2010-11 Foundation audit is provided for Governing Board
information.
6. Quarterly Investment Reports (Dec 11)
129
The quarterly investment reports are provided for Governing
Board information.
7. Financial Reports
The financial reports are provided for Governing Board
information.
135
7:15
5
March 5, 2012
D. Information Items (continued)
8. 2010-2011 Professional Development Leave Reports
157
The 2010-2011 professional development leave reports are
provided for Governing Board information.
9. Post Flex Report
165
The post flex report is provided for Governing Board information.
10. ARCC Update
167
The ARCC Update is provided for Governing Board information.
11. College Master Plan Update
187
The College Master Plan Update is provided for Governing Board
information.
12. Cabrillo College Monthly Calendar
191
The Cabrillo College activities calendar for the month of March is
provided for Governing Board information.
13. Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board may discuss items to be
placed on the agenda for the future Board meetings.
CLOSED SESSION
ADJOURN
7:45
For ADA related meeting accommodations, contact Dominique Hansen, Executive Assistant to the
President, at (831) 479-6306 at least 24 hours in advance of the meeting.
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Minutes of Meeting
CABRILLO COLLEGE GOVERNING BOARD
February 6, 2012
REGULAR MEETING
The regular monthly meeting of the Cabrillo College Governing Board was held at
the Sesnon House, 6500 Soquel Drive, Aptos, California on Monday, February 6,
2012. Chair Al Smith opened the meeting in Open Session at 5:00 pm. Roll was
taken; present were Chair Smith, Trustees Gary Reece, Rachael Spencer, Katy
Stonebloom, Susan True and Donna Ziel. Chair Smith asked for Public Comments
on Closed Session items. There were no public comments.
Closed Session items were announced and the meeting was adjourned to Closed
Session at 5:00 p.m. Closed Session was adjourned at 6:00 pm.
ROLL CALL
Chair Al Smith called the Open Session to order at 6:00 p.m. Other Trustees present
were Gary Reece, Rachael Spencer, Katy Stonebloom, Susan True and Donna Ziel.
Also present were members of the community, college faculty, staff and students.
REPORT OUT OF CLOSED SESSION
Chair Smith stated that there was nothing to report out of Closed Session.
PROCEDURAL ITEMS
It was moved and seconded (Reece/Spencer) to approve the consent agenda items,
including the minutes from the January 9, 2012 meeting.
CALL TO ORDER
ROLL CALL
REPORT OUT OF
CLOSED SESSION
APPROVAL OF
CONSENT AGENDA
AND MINUTES
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Watkins
AYES: Reece, Smith, Spencer, Stonebloom, True and Ziel
NOES: None
ABSENT: None
ABSTAIN: None
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF
Vice President Lewis introduced the new assistant director of facilities, Oscar
Guillen.
ORAL COMMUNICATIONS
Marilyn Garrett addressed the Board about the alleged hazards of wireless
microwave technology.
SPECIAL PRESENTATION
Tutorials – Helping students overcome learning hurdles.
Interim Library Director Georg Romero introduced the tutorials coordinator and a
student. Tutorials Coordinator Antonio Alarcon provided the Board with an
overview of the tutorials program and the student, Lynn Kravitz, discussed her
experience as a student in the tutorials program.
ORAL REPORTS
Board Trustees’ Reports
Trustee True reported on her trip to Peru for a Cabrillo College Spanish instruction
program.
Trustee Stonebloom reported that she attended the CCLC legislative conference and
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INTRODUCTION OF
NEWLY APPOINTED
FACULTY AND STAFF
ORAL
COMMUNICATIONS
ORAL REPORTS
BOARD TRUSTEE
REPORTS
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Minutes of Meeting
February 6, 2012
presented with President King on the Board/CEO relationship.
Trustee Ziel reported that she volunteered at “Cash for College Day” where she
worked with a number of students who were planning to attend Cabrillo and other
colleges. Trustee Ziel said Cabrillo has not only helped Cabrillo students and their
families but also members of the community.
Student Trustee’s Report
Student Trustee Watkins reported on recent Student Senate activities including
attendance at the CCLC conference, campaigning for the tax initiatives, and
promoting continuity within the Student Senate.
Superintendent’s Report
President King thanked Trustee Stonebloom for attending the Trustees conference
and reported on the Student Senate’s legislative dinner in Sacramento and Flex Week
activities, including the kick off breakfast.
CCEU
CCEU President Stainback reported on CCEU’s flex luncheon, which was well
attended. CCEU President Stainback thanked President King for closing offices and
allowing classified staff to attend the kickoff breakfast. CCEU President Stainback
expressed disappointment in the renewal of the Scotts Valley lease.
CCEU President Stainback addressed the budget situation and said the scope of the
reductions is quite clear, and if 20 positions are reduced that equals 12 percent of the
classified staff. She said CCEU is looking forward to hearing about some process
that leads to college wide planning on classified resources. CCEU would like
conversations about where the college is going to focus support staff services in the
coming year. CCEU President Stainback said there needs to be a discussion about
what services will be reduced or eliminated in order to keep Cabrillo as intact and
high functioning as possible.
CCFT
CCFT President Harvell provided the Board with a handout showing a comparison
of several different tax proposals that may be on the November ballot.
Faculty Senate
Faculty Senate President Mangin thanked the classified staff and counseling staff
who have worked with students over the last couple of weeks. He said Flex Week
went well. The budget and the program reduction and elimination task force were
discussed at the Faculty Senate meeting.
ACTION ITEMS
Board Policy Revisions: Office of the President, Second Reading
It was recommended that Board approved the revisions to the Board policies as
presented.
STUDENT
TRUSTEE’S
REPORT
SUPERINTENDENT’S
REPORT
CCEU
CCFT
FACULTY SENATE
ACTION ITEMS
BOARD POLICY
REVISIONS: OFFICE OF
THE PRESIDENT,
SECOND READING
A motion was made (Reece/Spencer) to approve the Board policies.
The motion carried.
2012-13 NON-RESIDENT
2012-13 Non-Resident Tuition Fee
TUITION FEE
It was recommended that the Governing Board (1) establish the per-unit nonresident tuition fee for 2012-13 at $200 based on District Computed Cost, and (2)
establish a capital outlay at $4 per unit for students who are both residents and
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Minutes of Meeting
February 6, 2012
citizens of a foreign country.
A motion was made (True/Stonebloom) to establish the 2012-13 non resident
tuition fee.
The motion carried.
Resolution 005-12: 2012-13 Mid-Year Tax and Revenue Anticipation Notes
(TRANS)
It was recommended that the Governing Board adopt Resolution 005-12 delegating
to the Vice President of Business Services the authority to decide on participation
in the Community College League of California cash reserve program at the time
when interest, costs and reinvestment rates are known.
RESOLUTOIN 005-12:
2012-13 MID YEAR TAX
AND REVENUE
ANTICIPATION NOTES
(TRANS)
It was moved and seconded (Ziel/Stonebloom) to approve resolution 005-12.
The motion carried with the following roll call vote:
Student Trustee Advisory Vote:
AYES: Reece, Smith, Spencer, Stonebloom, True and Ziel
NOES: None
ABSENT: None
ABSTAIN: None
Award of Contract: District, Foundation, Bond Audit 2012-14
It was recommended that the Governing Board authorize the District, to enter into
a contract with Vavrinek, Trine, Day & Company for audit services for 2012
through 2014.
AWARD OF
CONTRACT: DISTRICT,
FOUNDATION, BOND
AUDIT 2012-14
A motion was made (True/Reece) to enter into a contract with Vavrinek, Trine,
Day & Company for audit services.
Trustee Smith expressed reservations about using the same audit firm for so long.
It was determined that the college will bring this back to the Board for review in
the third year of the contract. Trustee Reece also expressed concern and the Board
directed Vice President Lewis to amend the contract and come back for Board
approved if the Board exercises its option after three years.
The motion carried.
Lease Agreement Renewal: Baskin Center, 2011-12
It is recommended that the Governing Board authorize the District to contract with
SCCCC for leasing of the Baskin Center for 12 months commencing November 1,
2011.
LEASE AGREEMENT
RENEWAL: BASKIN
CENTER, 2011-12
A motion was made (True/Reece) to approve the Baskin Center 2011-12 lease
agreement.
The motion carried.
Lease Agreement Amendment: Scotts Valley Center January, 2012 – June 2015
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LEASE AGREEMENT
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Minutes of Meeting
February 6, 2012
It was recommended that the Governing Board authorize the District to enter into a
lease agreement amendment with Scotts Valley Partners for 7,350 square feet at
104 Whispering Pines Drive, Scotts Valley from January 2012 thru June, 2015.
AMENDMENT: SCOTTS
VALLEY CENTER
JANUARY 2012 – JUNE
2015
Chair Smith stated he has a potential conflict of interest and left the room while the
Board item was discussed and voted on.
A motion was made (Ziel/Reece) to approve the Scotts Valley Center January,
2012 – June 2015.
Trustee True thanked Trustee Reece for negotiating the lease.
The motion carried.
Negotiated Agreement for 2011-12: CCEU and District
This item was tabled.
Chancellor’s Office Classified Employee of the Year Nomination
It was recommended that the Governing Board approve the nomination of John
Welch as California Community College Employee of the Year.
NEGOTIATED
AGREEMENT FOR 201112: CCEU AND
DISTRCT
CHANCELLOR’S
OFFICE CLASSIFIED
EMPLOYEE OF THE
YEAR NOMINATION
A motion was made (Stonebloom/Spencer) to approve the Chancellor’s Office
Classified Employee of the Year nomination.
The motion carried.
INFORMATION ITEMS
2012-13 Budget Planning Update
The 2012-13 budget planning update was provided for Governing Board
information.
2011-12 Cash Flow Update
The 2011-12 cash flow update was provided for Governing Board information.
Facilities Master Plan Project Status
The Facilities Master Plan project status was provided for Governing Board
information.
Trustee Spencer asked for an update on the Watsonville Center. FP&O Director
Joe Nugent said the building is being finalized. President King said the college is
starting to plan for the grand opening.
Financial Reports
The Financial Reports were provided for Governing Board information.
Counseling Update
The counseling update was provided for Governing Board information.
Trustee Spencer commented on the Task Force on student Success and said
Counseling is called upon for more services. Trustee Spencer asked how the
Counseling Department plans to realign. Dean Regalado Rodriguez said
counseling would like students to see counselors when it is important, and students
are not always using counseling for the right reasons. Dean Regalado Rodriguez
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2012-13 BUDGET
UPDATE
2011-12 CASH FLOW
UPDATE
FACILITIES MASTER
PLAN PROJECT
STATUS
FINANCIAL REPORTRS
COUNSELING UPDATE
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Minutes of Meeting
February 6, 2012
said it is important to get students to ask their questions correctly. Trustee Spencer
asked if the college has the technology to provide the resources mentioned in the
report, and Dean Regalado Rodriquez said the college does. The theme is to have
electronic resources for the students to do the ground work and then meet with
counselors in person when necessary.
Trustee Spencer asked about orientation and if the college has plans for a mass
orientation before the semester starts. Dean Regalado Rodriguez said students can
no longer opt out of orientation, so it will be required.
International Student Delegations Program – Annual Report 2011-2012
The International Student Delegations Program Annual Report was provided for
Governing Board information.
Tutorials Update
The tutorial update was provided for Governing Board information.
2011 Fact Book Report
The Fact Book report was provided for Governing Board information. PRO
Director Hayward reviewed some of the major change in the fact book, particularly
a reworking of the financial aid information and transfer numbers.
Cabrillo College Monthly Calendar
The Cabrillo College activities for the month of February were presented for
Governing Board information.
Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board discussed items to be placed on the agenda
for the future Board meetings.
ADJOURN
The open session of the Cabrillo College Governing Board was adjourned at 7:39
p.m.
Respectfully submitted,
Secretary
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INTERNATIONAL
STUDENT
DELEGATIONS
PROGRAM – ANNUAL
REPORT 2011-2012
TUTORIALS UPDATE
2011 FACT BOOK
REPORT
CABRILLO COLLEGE
MONTHLY CALENDAR
AGENDA FOR NEXT
BOARD MEETING
ADJOURNMENT
12
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Minutes of Special Meeting
CABRILLO COLLEGE GOVERNING BOARD
February 21, 2012
REGULAR MEETING
A special meeting of the Cabrillo College Governing Board was held at the
Watsonville City Council Chambers, 275 Main Street, 4th Floor, Watsonville,
California on Tuesday, February 21, 2012. Chair Al Smith opened the meeting in
Open Session at 6:00 pm. Roll was taken; present were Chair Smith, Trustees Gary
Reece, Rachael Spencer, Katy Stonebloom, Susan True and Donna Ziel. Chair
Smith asked for public comments. There were no public comments.
Recognition of Rebecca Garcia, Former Area V Trustee
The Cabrillo College Governing Board and members of the community thanked
former trustee Rebecca Garcia for her many years of service. Speakers included
CCEU President Paul Harvest, CCFT President Stephanie Stainback, Santa Cruz
City Council member Tony Madrigal, Watsonville Mayor Daniel Dodge, Emilio
Garcia, Hal Hyde, Ana Ventura Phares, Jenny Sarmiento, and Antonio Rivas. Tony
Madrigal presented Ms. Garcia with a resolution in her honor from Assembly
Members Luis Alejo, Bill Monning and Sam Blakeslee.
Interview of Candidates Applying to Fill the Vacancy in Trustee Area V - Pedro
Castillo and Margarita Cortez
Following opening statements by the candidates the Governing Board asked each
candidate four questions, which included one question from each of the college
constituent groups.
CALL TO ORDER
RECOGNITION OF
REBECCA GARCIA,
FORMER AREA V
TRUSTEE
INTERVIEW OF
CANDIDATES
APPLYING TO FILL
THE VACANCY IN
TRUSTEE AREA V
After the candidates answered the Governing Board questions Chair Smith asked
for public comment. There were numerous comments of support for each
candidate.
Next the Governing Board asked a number of follow up questions.
The interviews ended with a closing statement from each of the candidates.
Action Items
Resolution 017-12 – Provisional Appointment in Trustee Area V
It was recommended that the Governing Board make a provisional appointment to
Trustee Area V and adopt Resolution 017-12.
It was moved and seconded (Reece/Spencer) to nominate Margarita Cortez as Area
V Trustee and adopt Resolution 017-12.
Due to potential conflicts Chair Smith abstained from voting.
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: None
AYES: Reece, Spencer, Stonebloom, True and Ziel
NOES: None
ABSENT: None
ABSTAIN: Smith
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RESOLUTION 017-12 –
PROVISIONAL
APPOINTMENT IN
TRUSTEE AREA V
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Minutes of Meeting
February 21, 2012
ADJOURN
The open session of the Cabrillo College Governing Board was adjourned at 7:39
p.m.
Respectfully submitted,
Secretary
2 of 2
ADJOURNMENT
15
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
March 5, 2012
Register of Warrants
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 14
A.2
BACKGROUND:
The following warrants are submitted for Governing Board ratification:
REGISTER NO.
43
44
45
46
47
DATE
WARRANT NO.
01-26-12
01-26-12
02-01-12
02-02-12
02-09-12
12733-12864
12865-12897
12898-12900
12901-13011
13012-13161
TOTAL AMOUNT
777,732.65
218,206.41
2,030.08
902,806.37
1,167,926.79
$3,068,702.30
* NOTE: Student refund and financial-aid registers totaling $2,865,558.81 are available in the Business Office
for review.
RECOMMENDATION:
It is recommended that the Governing Board ratify warrant numbers 12733–13161 for the amount of
$3,068,702.30.
Administrator Initiating Item:
Roy Pirchio
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition
16
17
18
19
20
21
22
23
24
25
26
27
28
29
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
March 5, 2012
Ratification: Construction Change Orders
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
A.3
BACKGROUND:
In accordance with Board Policy 4155, the attached change orders over $25,000 and less than 10% of the
original contract value are submitted for Governing Board ratification.
FISCAL IMPACT:
None this month
RECOMMENDATION:
It is recommended that the Governing Board ratify the construction change orders provided as an
attachment.
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
30
31
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
March 5, 2012
Budget Transfers by Resolution
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 7
A.4
BACKGROUND:
The following resolutions are submitted for Governing Board approval:
Resolution Number
019-12
General Fund transfers between expenditure classifications
Resolution Number
020-12
General Fund transfers to reserves
Resolution Number
021-12
General Fund augmentations: AMATYC, CEED/CTE 10-140-1011,
CEED/SWIC Foothill, Early Literacy Foundation 2011-12, MESAAurora STEM, NAS/Horticulture, SBA-HSU 2012, NAS/CRMSE,
SBDC/BEC 2011-12
Resolution Number
022-12
Building Fund transfers between expenditure classifications
Resolution Number
023-12
Building Fund augmentations
Resolution Number
024-12
Bond Fund transfers between expenditure classifications
FISCAL IMPACT:
Budget augmentations and adjustments of expenditures in the General Fund in the amount of $841,735.00.
RECOMMENDATION:
It is recommended that the Governing Board approve Resolution Numbers 019-12 through 024-12 for
Budget Transfers 20081 through 20158.
Administrator Initiating Item:
Graciano Mendoza
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition
32
GENERAL FUND
RESOLUTION NUMBER
019-12
WHEREAS, budget changes based on the developing needs of programs are
often required, and
WHEREAS, the following transfers do not result in an increase in the total
amount of the adopted budget;
ACCOUNT
NUMBER
DESCRIPTION
DECREASE
INCREASE
1000
Certificated Salaries
$
2000
Classified Salaries
3000
Fringe Benefits
4000
Supplies
16,375
5000
Other Expenses
36,487
6000
Capital Outlay/Site
7000
Other Outgo
$
4,820
68,732
2,133
9,009
92
TOTAL
$
68,824
$
68,824
NOW, THEREFORE, BE IT HEREBY RESOLVED that the Cabrillo College
Governing Board approves the General Fund budget transfers.
I certify that the foregoing resolution was adopted at the regular meeting of
the Cabrillo College Governing Board held on March 5, 2012.
DATE: ____________________
______________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
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GENERAL FUND
TRANSFER TO RESERVES
RESOLUTION NUMBER
020-12
WHEREAS, budget changes based on the developing needs of programs are
often required, and
WHEREAS, the following transfers do not result in an increase in the total
amount of the adopted budget;
ACCOUNT
NUMBER
DESCRIPTION
DECREASE
1000
Certificated Salaries
$
2000
Classified Salaries
3000
Fringe Benefits
4000
Supplies
5000
Other Expenses
6000
Capital Outlay/Site
7000
Other Outgo
INCREASE
46,620
18,980
21,774
108,802
6,517
202,693
TOTAL
$
202,693
$
202,693
NOW, THEREFORE, BE IT HEREBY RESOLVED that the Cabrillo College
Governing Board approves the General Fund budget transfers.
I certify that the foregoing resolution was adopted at the regular meeting of the
Cabrillo College Governing Board held on March 5, 2012.
DATE: ____________________
______________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 3
34
GENERAL FUND AUGMENTATIONS
RESOLUTION NUMBER
021-12
WHEREAS, Cabrillo College will receive funds not included in the 2011-12
budget, and
WHEREAS, Cabrillo College will receive budget adjustments for special federal
and state programs that develop during the school year, and
WHEREAS, the following budget adjustments are necessary in externally funded
programs:
ACCOUNT NUMBER
DESCRIPTION
INCREASE/DECREASE
Income
8000
Program Funds
$
841,735
Total Increase
$
841,735
1000
Certificated Salaries
$
77,842
2000
Classified Salaries
65,589
3000
Fringe Benefits
32,697
4000
Supplies
31,264
5000
Operating Expenses
535,223
6000
Capital Outlay/Site
61,304
7000
Other Outgo
37,816
Expenditures
Total Increase
$
841,735
NOW, THEREFORE, BE IT HEREBY RESOLVED THAT the Cabrillo College
Governing Board authorizes that the 2011-12 budget of income and expenditures be
increased by $841,735.
I certify that the foregoing resolution was adopted at the regular meeting of
the Cabrillo College Governing Board held on March 5, 2012.
DATE: ____________________
______________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 4
35
BUILDING FUND
RESOLUTION NUMBER
022-12
WHEREAS, budget changes based on the developing needs of programs are
often required, and
WHEREAS, the following transfers do not result in an increase in the total
amount of the adopted budget;
EXPENDITURES
ACCOUNT
NUMBER
DESCRIPTION
1000
Certificated Salaries
2000
Classified Salaries
3000
Fringe Benefits
4000
Supplies
5000
Other Expenses
6000
Capital Outlay/Site
7000
Other Outgo
TOTAL
DECREASE
$
$
INCREASE
32,000
32,000
$
32,000
$
32,000
NOW, THEREFORE, BE IT HEREBY RESOLVED that the Cabrillo College Governing
Board approves the Building Fund budget transfers.
I certify that the foregoing resolution was adopted at the regular meeting of the Cabrillo
College Governing Board held on March 5, 2012.
DATE: ____________________
______________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 5
36
BUILDING FUND AUGMENTATION
RESOLUTION NUMBER
023-12
WHEREAS, Cabrillo College will receive funds not included in the
2011-12 budget, and
WHEREAS, Cabrillo College will receive budget adjustments for special federal
and state programs that develop during the school year, and
WHEREAS, the following budget adjustments are necessary in externally funded
programs:
ACCOUNT NUMBER
DESCRIPTION
INCREASE/DECREASE
Income
8000
Program Funds
$
27,000
Total Increase
$
27,000
Fund Balance
$
74,289
Total Decrease
$
74,289
Fund Balance
3900
Expenditures
1000
Certificated Salaries
2000
Classified Salaries
3000
Fringe Benefits
4000
Supplies
5000
Operating Expenses
$
74,289
6000
Equipment
$
27,000
7000
Other Outgo
$
101,289
Total Increase
NOW, THEREFORE, BE IT HEREBY RESOLVED THAT the Cabrillo College
Governing Board authorizes that the 2011-12 budget of income be increased by $27,000,
Fund balance be decreased by $74,289 and expenditures be increased by $101,289.
I certify that the foregoing resolution was adopted at the regular meeting of the
Cabrillo College Governing Board held on March 5, 2012.
DATE: ____________________
______________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 6
37
REVENUE BOND FUND
RESOLUTION NUMBER
024-12
WHEREAS, budget changes based on the developing needs of programs are
often required, and
WHEREAS, the following transfers do not result in an increase in the total
amount of the adopted budget;
EXPENDITURES
ACCOUNT
NUMBER
DESCRIPTION
DECREASE
1000
Certificated Salaries
2000
Classified Salaries
3000
Fringe Benefits
4000
Supplies
5000
Other Expenses
6000
Equipment
7000
Other Outgo
$
TOTAL
$
INCREASE
6,400
6,400
$
6,400
$
6,400
NOW, THEREFORE, BE IT HEREBY RESOLVED that the Cabrillo College
Governing Board approves the Bond Fund budget transfers.
I certify that the foregoing resolution was adopted at the regular meeting of the
Cabrillo College Governing Board held on March 5, 2012.
DATE: ____________________
______________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 7
38
39
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
March 5, 2012
SUBJECT:
Donations from Cabrillo College Foundation
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 1
A.5
BACKGROUND:
The Cabrillo College Foundation accepted the following in-kind gift donations on behalf of the college
since September 2011:
Donation
Dental Operator chair
Smart power strips
Aluminum sign bases and parts
Landscape wall materials
Plants
Electric organ and speakers
Grand piano
Keyboard and synthesizer
Art books
Donor
Lloyd Nattkemper
California Energy Efficient
Program (CEEP)/PG&E
Envision Media
David Lane
Succulent Gardens
Bethany University
Lani Giovanetti
Myra J. Morris
Sandra C. Allen
Program
Dental Hygiene
Facilities
Facilities
Horticulture
Horticulture
Music
Music
Music
VAPA
FISCAL IMPACT:
None.
RECOMMENDATION:
It is recommended that the Governing Board accept the donations to the above named programs from
the Cabrillo College Foundation.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
40
41
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
March 5, 2012
Quarterly Financial Status Report CCFS 311Q
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
A.6
ENCLOSURE(S)
Page 1 of 5
BACKGROUND:
AB2910, Chapter 1486, Statutes of 1986, requires California Community College Districts to report
quarterly on their financial condition. The process is as follows:
After the end of each quarter, each District will prepare the quarterly report form, CCFS 311Q.
The District chief executive officer and chief business officer certify the accuracy of the data
and present the report to the Governing Board. The District Governing Board is to review the
report at a regularly scheduled meeting and enter it into the minutes of the meeting.
District staff submits the report to the Chancellor’s Office 45 calendar days following the end of
the quarter.
The financial status of the District, as of the second quarter of the fiscal year, is according to budget
expectations.
FISCAL IMPACT:
None
RECOMMENDATION:
It is recommended that the Governing Board accept the report, CCFS 311Q Quarterly Financial
Status Report, and order its inclusion on the official minutes of the College.
Administrator Initiating Item:
Graciano Mendoza
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
42
43
44
45
46
47
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
March 5, 2012
SUBJECT:
Cabrillo Extension Class Approval
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
ACTION
Page 1 of 1
A.7
BACKGROUND:
The following new Cabrillo Extension fee-supported classes are proposed for the Spring 2012
program. Classes have been reviewed and endorsed by members of the appropriate Cabrillo
Division.
Loosen Up! Painting with Acrylics
Digital Photography – Level 2
Great Portrait Photography – Level 2
Getting Great Travel Photos
Designing Your Bathroom
Remodeling Your Kitchen
Beer Tasting & Appreciation – Part 2
Beer Brewing – Part 2
Bagels & Soft Pretzels
California Wine & Cheese
Wine & Cheese of the Old World
Land Lording Made Easy – Part 2
Starting a Nonprofit – The Paperwork
Computers for Rookies
Navigating Change
Leading Change
The Business of Art 101
Pricing Your Art
Solid Marketing Principles
Social Media for Your Art
Supervisory Academy
Birds & Bird-Banding
Walking Among Hungry Ghosts
Into the Heart of the Redwoods
Retirement Planning
Mothers & Daughters: Picking up the Pieces
Write & Publish a Mystery Novel
Screenwriting for Storytellers
FISCAL IMPACT:
Extension classes are fee-supported.
RECOMMENDATION:
It is recommended that the Governing Board approve the Extension classes as proposed for
Spring 2012, and authorize these classes to be repeated as frequently as public interest warrants,
in accordance with Board Policies 7000-7080.
Administrator Initiating Item:
Rock Pfotenhauer, Dean, CEED
Renée M. Kilmer, VP Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
48
49
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
March 5, 2012
Acceptance of additional SBDC funding
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
A.8
Background:
The Central Coast Small Business Development Center (SBDC) at Cabrillo College receives its
federal dollars from the Small Business Administration through an annual contract with the
Humboldt State University (HSU) Office of Sponsored Programs. HSU serves as the regional lead
agency and administrator for the ten Small Business Development Centers in Northern California.
Operation of the SBDC program is also supported by other local grants
Humboldt State University intends to augment the SBDC’s 2012 operating contract, which was
approved earlier this year, in the amount of $50,000. This special funding originates from the
Federal Jobs Bill Act and expires on December 31, 2012.
Fiscal Impact:
An increase of at least $50,000 in revenue and expenditures.
Recommendation:
It is recommended that the Governing Board accept the $50,000 grant from the Humboldt State
University Sponsored Programs Foundation. It is further recommended that the Board authorize the
Vice President of Administrative Services to execute and make all necessary arrangements in
relation to this grant agreement and any future amendments on behalf of the college.
Administrator Initiating Item:
Rock Pfotenhauer, Dean, CEED
Renée M. Kilmer, VP Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
50
51
AGENDA ITEM BACKGROUND
TO:
GOVERNING BOARD
FROM:
PRESIDENT
DATE
March 5, 2012
SUBJECT:
Human Resources Management Report
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
ACTION
ENCLOSURE(S)
Page 1 of 2
A.9
BACKGROUND:
Requesting ratification and/or approval of the following employment transactions:
FISCAL IMPACT: Within budgeted FTE’s.
RECOMMENDATION:
It is recommended that the Governing Board ratify and/or approve the transactions as described on
the attached page.
Administrator Initiating Item:
Loree McCawley/Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
52
Name
Position
Department/Division
Effective Date
Action
BIDLEMAN, Harry
Director of Public Safety
Public Safety/HASS
07/01/12
Retirement
(DOH: 09/04/07)
CARPENTER, Mindi
Accounting Specialist
(75%)
Career Ed. & Econ. Dev.
03/01/12
*Appointment
CARTER, Susan
Electrician/HVAC
Maintenance Technician
FP&PO/Admin. Services
03/01/12
Appointment
HODGES, Caryn
Administrative Assistant
(50%)
Engineering/NAS
03/01/12
*Appointment
HOSTETTER, Davina
Office Assistant II
Cabrillo Advancement
Program
02/14/12
Resignation
(DOH: 02/01/10)
NEELY, Marta
A & R Assistant II
Admissions & Records
02/21/12-03/02/12
Unpaid Leave of Absence
* Categorically-funded
Note: Appointments are subject to successful completion of all employment regulatory compliance requirements
March 2012
Page 2 of 2
53
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
March 5, 2012
SUBJECT:
2010-11 District Audit Report
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
C.1
BACKGROUND:
Each year the Governing Board is presented with the District’s annual audit. The 2010-11audit was
conducted by Vavrinek, Trine, Day & Co., LLP. A copy of the audit report is provided under separate
cover to each Governing Board member. Copies of the report are also available in the Business Office
and on-line at http://www.cabrillo.edu/internal/businessoffice/. The auditor will file copies of the report
with the appropriate State agencies.
FISCAL IMPACT:
None.
RECOMMENDATION:
It is recommended that the Governing Board accept the 2010-11 audit report of all funds of Cabrillo
Community College District as prepared by Vavrinek, Trine, Day & Co., LLP.
Administrator Initiating Item:
Graciano Mendoza
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
54
55
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
March 5, 2012
2010-11 Measure D Audit Report
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 1
C.2
BACKGROUND:
The audit report for the Measure D Bond Funds for June 2011 is presented under separate cover.
Copies of the report are also available in the Business Office and on-line at:
http://www.cabrillo.edu/internal/facilities/measured/index.html
FISCAL IMPACT:
None.
RECOMMENDATION:
It is recommended that the Governing Board accept the audit report of Measure D Bond Funds for June
2011 as prepared by Vavrinek, Trine, Day & Co., LLP.
Administrator Initiating Item:
Graciano Mendoza
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
56
57
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
March 5, 2012
SUBJECT:
2011-12 through 2014-15 Budget Planning Parameters
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
Page 1 of 13
ITEM NUMBER
C.3
BACKGROUND
The Governing Board received a budget update on December 7, 2011. Updates have been received
since then on the status, 2010-11, 2011-12 funding and the 2012-13 budget. Carryover and One-time
funds allocated to departments were reviewed in fall 2011.
Final 2010-11 revenue calculation became available in February. Growth funding was approximately
$300,000 below the amount anticipated. The reduction impacts ongoing funding.
Tier one and two reductions will be implemented for 2011-12. Tier one cuts are considered one-time
reductions that apply to the current year; $315,000 for Cabrillo. Tier two reductions are permanent
ongoing cuts that total $755,000 and come with a workload reduction of 165 credit FTES. The
Chancellor’s Office notified districts in January that the student fee revenue shortfall anticipated for
2011-12 had grown significantly. The shortfall for Cabrillo was estimated at $250,000 in fall of 2011.
The updated reduction for 2011-12 as of the first principal apportionment report is $1.9 million. The
two changes will require the college to utilize additional one-time operating reserves of $2.2 million for
the current year.
FISCAL IMPACT:
Estimated $5.6 million 2012-13 unrestricted general fund shortfall. The college plans to use $2.3
million of one-time reserves for 2012-13. The base budget reduction target for the 2012-13 Preliminary
Budget is $2.5 million. The Preliminary Budget will be submitted to the Governing Board for approval
in June. The college will continue with additional reductions in July and August to offset the remaining
$3.2 million deficit for 2012-13.
RECOMMENDATION:
It is recommended that the Governing Board approve the 2011-12 through 2014-15 budget planning
parameters.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
58
Carryover and One-time funds allocated to departments were reviewed in fall 2011. As a result of the
increase in the deficit for 2011-12, additional funds of $153,225 were returned to the operating reserve
from Carryover and One-time funds. An updated summary of the Carryover, One-time (Critical Needs)
funds is attached. The “give backs” to the reserve currently total $525,255.
The bookstore is projected to have an ending balance of over $800,000 for 2011-12. The college will
transfer $200,000 from the bookstore fund to the general operating reserve to reduce the impact of midyear reduction on the base budget.
The college’s budget planning information has been updated to reflect information discussed above.
As is noted on the multi-year planning documents, the college is using the Governor’s budget to plan
for the 2012-13 budget year.
The following attachments were reviewed by the College Planning Council and are included for the
Governing Board’s action:
A summary of the Carryover and One-Time/Critical Needs balances as of 2/21/12
Updated Base Budget Planning Parameters for 2011-12 through 2014-15
An updated estimate of Cabrillo Operating Reserves for 2011-12
Projected Operating Reserves for 2011-12 and 2012-13
Updated Budget Development Timeline
The planning assumptions for 2011-12 have been updated to include the ongoing Tier 2 permanent
funding reduction of $755,000. The student fee revenue shortfall for 2011-12 is treated as a one-time
reduction for state purposes. The assumptions going forward are that the shortfall will continue into
2012-13 with a minimum loss of funding of $500,000. The 2012-13 revenue is projected at the same
level as 2011-12 with the exception of the student fee revenue shortfall. The 2013-14 and 2014-15
revenue estimates show an increase in revenue of 4%. Although this increase is highly unlikely, it is
included in planning to demonstrate the continued structural deficit which exists even when increases
in revenue are assumed.
The ongoing structural deficit for 2012-13 is currently projected at $5.6 million. One of the major
components of the structural deficit is the built in increases in expenses that the college must budget
each year. It should be noted that Cabrillo reduced the number of full-time faculty positions in the
budget to the minimum number required by the state; 196. The reduction of faculty positions has
yielded significant savings in the budget to date. The college is planning to utilize $2.3 in operating
funds to bridge the 2012-13 deficit leaving a deficit balance of $3.2 for 2012-13. The amount of
reserves available for bridging the 2012-13 budget was reduced due to the unexpected student fee
revenue shortfall for 2011-12. The college has set a budget reduction target of $2.5 million for the
first phase of 2012-13 budget planning. The first phase of planning will be complete by May and all
permanent reductions identified in the first phase will be included in the 2012-13 Preliminary Budget
approved by the Governing Board in June 2012.
The first phase of budget reduction plans is included as an Information Item. Phase I reduction plans
will be presented to the Governing Board as Action Items in April.
Built in expenditures continue to rise at levels that are not sustainable over the long term. Fiscal
stability and student success are of the utmost importance to all constituents of the college community.
A Defining
Moment
59
Community College League of California
February 21, 2012
Contacts:
Theresa Tena, Dir., Fiscal Policy
(916) 849-5618 (cell)
ttena@ccleague.org
Scott Lay, President/CEO
(916) 213-2232 (cell)
scottlay@ccleague.org
Community Colleges Hit by February Surprise
of Unexpected Additional $149 Million Budget Cut
Additional cut brings total 2011-12 reductions to $564 million; relief would maintain access
Already reeling from $313 million in cuts in the 2011-12 enacted budget and $102 million in “triggered cuts” in January,
California’s 112 community colleges learned late Thursday that they will likely face an additional $149 million cut in the
current fiscal year. The latest cuts amount to an additional reduction of $135 per student and threatens more class cuts.
Before the latest cuts, community college were operating with $996 million (23%) is less funding since 2008-09, and have
reduced enrollment by nearly 284,000 students at a time when demographically they should have significantly increased
enrollment. Even with the reduced enrollment, funding per student has dropped by $554, or 9.3%.
“It is unconscionable that the state continues to foreclose on educational opportunity at this time of record demand and
high unemployment,” said Scott Lay, President and CEO of the Community College League of California. “These latest
cuts threaten the elimination of even more classes and more faculty and staff layoffs.”
The surprise cut came when districts were provided the first state community college financial update of the year, which
showed that revenue from state-determined student enrollment fees were $106 million below projections, and that property tax revenues included in the budget lagged state estimates. This resulted in insufficient resources for the state to meet
its promised per-student funding and instead a determination that the funding should be deficited by 3.4%.
“We call on the Legislature to quickly pass legislation to address this unexpected cut,” said Theresa Tena, the League’s
Director of Fiscal Policy. “By fulfilling this funding commitment by June, we can ensure that students will have access to
summer school classes in many parts of the state where access is threatened and avoid further layoffs.”
“This latest development brings the one-year cut to California’s three segments of public higher education to over $2.1
billion, and demonstrates why it is essential to support the governor’s plan to ask taxpayers to support a balanced approach that gets our state’s budget back on the right track,” said Lay.
The Community College League of California is a nonprofit association of California’s 72 community college districts,
serving the districts in governmental relations, leadership development and district services.
2017 O Street . Sacramento, California . 95811
.
www.ccleague.org
.
916.444.8641
The February Surprise: Community Colleges
Hit With $149 million Unexpected Cut
District
Allan Hancock
Antelope Valley
Barstow
Butte
Cabrillo
Cerritos
Chabot-Las Positas
Chaffey
Citrus
Coast
Compton
Contra Costa
Copper Mt.
Desert
El Camino
Feather River
Foothill-DeAnza
Gavilan
Glendale
Grossmont-Cuyamaca
Hartnell
Imperial
Kern
Lake Tahoe
Lassen
Long Beach
Los Angeles
Los Rios
Marin
Mendocino-Lake
Merced
Mira Costa
Monterey Peninsula
Mt. San Antonio
Mt. San Jacinto
Napa Valley
North Orange County
Ohlone
Palo Verde
Palomar
Pasadena Area
Peralta
Rancho Santiago
Redwoods
February
Enacted
January
Expected
Surprise
Budget Cut
“Trigger Cut”
Shortfall
Additional Cut
-$2,673,000
-$615,000
-$259,000
-$1,289,000
-$3,222,000
-$741,000
-$306,000
-$1,522,000
small district exemption
-$83,000
-$414,000
-$3,186,000
-$733,000
-$303,000
-$1,507,000
-$3,264,000
-$751,000
-$310,000
-$1,540,000
-$4,813,000
-$1,107,000
-$435,000
-$2,164,000
-$4,866,000
-$1,119,000
-$455,000
-$2,265,000
-$4,072,000
-$937,000
-$385,000
-$1,913,000
-$3,195,000
-$735,000
-$297,000
-$1,479,000
-$9,919,000
-$2,282,000
-$908,000
-$4,516,000
-$1,835,000
-$422,000
-$175,000
-$871,000
-$8,514,000
-$1,958,000
-$791,000
-$3,936,000
small district exemption
-$62,000
-$309,000
-$2,183,000
-$502,000
-$205,000
-$1,019,000
-$5,508,000
-$1,267,000
-$526,000
-$2,616,000
small district exemption
-$64,000
-$319,000
-$8,716,000
-$2,005,000
-$822,000
-$4,087,000
-$1,462,000
-$336,000
-$147,000
-$729,000
-$4,287,000
-$986,000
-$397,000
-$1,973,000
-$5,149,000
-$1,185,000
-$480,000
-$2,385,000
-$1,981,000
-$456,000
-$189,000
-$941,000
-$2,006,000
-$461,000
-$190,000
-$944,000
-$5,586,000
-$1,285,000
-$556,000
-$2,767,000
small district exemption
-$72,000
-$358,000
small district exemption
-$71,000
-$352,000
-$5,911,000
-$1,360,000
-$541,000
-$2,692,000
-$28,900,000
-$6,648,000
-$2,651,000
-$13,183,000
-$14,780,000
-$3,400,000
-$1,366,000
-$6,795,000
excess local property tax
small district exemption
-$105,000
-$522,000
-$2,709,000
-$623,000
-$262,000
-$1,305,000
excess local property tax
-$2,114,000
-$486,000
-$201,000
-$998,000
-$7,991,000
-$1,838,000
-$712,000
-$3,541,000
-$2,931,000
-$674,000
-$281,000
-$1,399,000
-$1,599,000
-$368,000
-$160,000
-$795,000
-$9,200,000
-$2,116,000
-$834,000
-$4,148,000
-$2,362,000
-$543,000
-$226,000
-$1,126,000
small district exemption
-$69,000
-$344,000
-$5,530,000
-$1,272,000
-$509,000
-$2,531,000
-$6,220,000
-$1,431,000
-$568,000
-$2,823,000
-$5,514,000
-$1,268,000
-$546,000
-$2,713,000
-$7,964,000
-$1,832,000
-$735,000
-$3,656,000
-$1,476,000
-$340,000
-$153,000
-$759,000
60
Total
2011-2012
Cuts
-$4,836,000
-$5,791,000
-$497,000
-$5,729,000
-$5,865,000
-$8,519,000
-$8,705,000
-$7,307,000
-$5,706,000
-$17,625,000
-$3,303,000
-$15,199,000
-$371,000
-$3,909,000
-$9,917,000
-$383,000
-$15,630,000
-$2,674,000
-$7,643,000
-$9,199,000
-$3,567,000
-$3,601,000
-$10,194,000
-$430,000
-$423,000
-$10,504,000
-$51,382,000
-$26,341,000
-$627,000
-$4,899,000
-$3,799,000
-$14,082,000
-$5,285,000
-$2,922,000
-$16,298,000
-$4,257,000
-$413,000
-$9,842,000
-$11,042,000
-$10,041,000
-$14,187,000
-$2,728,000
The February Surprise: Community Colleges
Hit With $149 million Unexpected Cut
District
Rio Hondo
Riverside
San Bernardino
San Diego
San Francisco
San Joaquin Delta
San Jose-Evergreen
San Luis Obispo
San Mateo
Santa Barbara
Santa Clarita
Santa Monica
Sequoias
Shasta-Tehama-Trinity
Sierra
Siskiyou
Solano
Sonoma
South Orange
Southwestern
State Center
Ventura
Victor Valley
West Hills
West Kern
West Valley-Mission
Yosemite
Yuba
February
Enacted
January
Expected
Surprise
Budget Cut
“Trigger Cut”
Shortfall
Additional Cut
-$3,690,000
-$849,000
-$340,000
-$1,689,000
-$7,612,000
-$1,751,000
-$708,000
-$3,523,000
-$4,009,000
-$922,000
-$383,000
-$1,902,000
-$11,063,000
-$2,545,000
-$1,037,000
-$5,158,000
-$9,562,000
-$2,200,000
-$884,000
-$4,396,000
-$4,590,000
-$1,056,000
-$422,000
-$2,101,000
-$4,271,000
-$983,000
-$402,000
-$1,998,000
-$2,632,000
-$605,000
-$256,000
-$1,272,000
-$6,112,000
-$1,406,000
-$577,000
-$2,872,000
-$4,261,000
-$980,000
-$401,000
-$1,993,000
-$4,274,000
-$983,000
-$396,000
-$1,968,000
-$6,283,000
-$1,445,000
-$573,000
-$2,850,000
-$2,512,000
-$578,000
-$246,000
-$1,221,000
-$2,175,000
-$500,000
-$204,000
-$1,016,000
-$4,375,000
-$1,006,000
-$405,000
-$2,014,000
small district exemption
-$80,000
-$399,000
-$2,609,000
-$600,000
-$254,000
-$1,262,000
-$5,583,000
-$1,284,000
-$521,000
-$2,593,000
excess local property tax
-$4,447,000
-$1,023,000
-$410,000
-$2,040,000
-$7,700,000
-$1,771,000
-$719,000
-$3,576,000
-$7,463,000
-$1,717,000
-$699,000
-$3,475,000
-$2,716,000
-$625,000
-$257,000
-$1,276,000
-$1,403,000
-$323,000
-$159,000
-$791,000
small district exemption
-$111,000
-$552,000
-$4,880,000
-$1,123,000
-$457,000
-$2,271,000
-$4,878,000
-$1,122,000
-$457,000
-$2,270,000
-$2,263,000
-$521,000
-$237,000
-$1,179,000
-$313,000,000
-$72,000,000
-$30,000,000 -$149,000,000
61
Total
2011-2012
Cuts
-$6,568,000
-$13,594,000
-$7,216,000
-$19,803,000
-$17,042,000
-$8,169,000
-$7,654,000
-$4,765,000
-$10,967,000
-$7,635,000
-$7,621,000
-$11,151,000
-$4,557,000
-$3,895,000
-$7,800,000
-$479,000
-$4,725,000
-$9,981,000
-$7,920,000
-$13,766,000
-$13,354,000
-$4,874,000
-$2,676,000
-$663,000
-$8,731,000
-$8,727,000
-$4,200,000
-$564,000,000
Notes:
“Enacted Budget Cut”: In the state’s enacted budget, the state general fund appropriation was cut by $400 million, and the
state raised fees from $26 to $36/unit to mitigate the cuts. Along with other state shortfalls, this resulted in a $313 million
cut, which districts were told to accommodate by reducing “workload,” or classes to students.
“January Trigger Cut”: As part of the state’s budget deal, certain cuts were automatically made in January, including this
$72 million leading to reduced “workload,” or course sections, and an additional $30 million as an “Expected Shortfall.”
“February Surprise”: Due to the fee increase and course reductions, fewer students are enrolling and paying the $36/unit
fee (as more qualify for the state-required fee waiver). This has resulted in a $106 million reduction in state-projected
student fee revenue that, combined with a $43 million shortfall in property tax revenue and other state calculations, results
in an additional mid-year, surprise cut of over 3%.
“Excess Local Property Tax” districts are funded entirely by local revenues and thus are not affected by apportionment
deficits, and “Small district exemption” districts did not have their workload reduced in the current year and, in turn, forfeit
enrollment restoration funds in future years.
62
Colleagues,
As you know, the P1 apportionment identifies a significant current year deficit in system funding. The
total shortfall identified is $179M (3.29% statewide, but effectively a 3.42% deficit for non-basic aid
districts) and consists of the following elements:
$107M due to a fee revenue shortage
$41M in property taxes
$30M due to the Tier 1 trigger reduction
$1M due to other miscellaneous adjustments
As the $30M trigger cut was anticipated, we should not expect any relief for that portion of the deficit.
That, however, still leaves a hole of $149M that districts had no reason to expect. Given the major
reductions the system has experienced in recent years, an unanticipated deficit is unacceptable.
Addressing this shortfall will be a major focus of this year’s budget advocacy. Chancellor Scott and I
have already met with Finance Director Matosantos to communicate the severity of the problem, and I
have similarly been informing key legislative staff. These are just the first steps in what I expect will be a
unified system push to have the deficit resolved. We believe this shortfall also highlights the problem
with not having statutory protection from revenue shortfalls, as K-12 does, and we will be pressing that
point, as well.
As one who follows the budget situation in Sacramento closely, though, I do need to caution that there
is no guarantee that the deficit will be backfilled. The state has a current year budget deficit identified
by the Department of Finance of over $4B and a cash flow situation difficult enough to require new
statutory payment flexibility for the Department of Finance. Reportedly, the Treasurer is going to the
market to borrow an additional $1B to help cover payouts over the next two months. Given the state’s
financial distress, districts will need to take a close look at their current year budgets to determine
whether any adjustments are needed to make it through the fiscal year in the event the shortfall goes
unaddressed.
Similarly, with the prospect of more midyear trigger cuts on the horizon in November (the Department
of Finance now estimates the CCCs will be in line for a trigger reduction of $292M if the Governor’s
ballot initiative fails), districts need to have a plan in place to address the possibility of another difficult
year in 2012-13. An economic recovery appears to be underway, but, without voter approval of
increased revenues this fall, the recovery does not appear to be fast enough to help turn the negative
tide until the 2013-14 fiscal year.
Regards,
Dan Troy
Vice Chancellor for Fiscal Policy
Chancellor’s Office of the California Community Colleges
Board
March 5, 2012
63
11-12 Carryover and One Time Balances as of 2/17/2012
Carryover - Fund 14
Expenditures
Budget
Admin Services
1,122,788
475,439
Contract Commitments *
638,123
146,177
Districtwide
555,130
(23,259)
Instruction
637,715
76,814
President
53,755
3,733
Special Programs**
326,871
29,920
Student Services
408,956
56,007
Total
3,743,338
764,831
Less Contract Commitments, Reserves & Special Programs
Total Fund 14
One Time - Fund 17
Expenditures
Budget
Admin Services
175,570
95,373
Districtwide
4,620,944
265,977
Instruction
59,822
702
President
61,015
4,478
Reserves
3,378,895
1,000
Student Services
296,949
35,000
Total
8,593,195
402,530
Less Reserves and Less $3,478,192 Transfer to Base Budget
Total Fund 17
Encumbrances
159,563
1,196
11,562
1,535
63,540
4,398
241,794
Give Backs
71,489
24,194
70,751
9,000
Encumbrances
4,816
12,825
1
17,641
Give Backs
4,530
307,966
15,333
327,829
Grand Total Carryover & One-time
21,992
197,426
525,255
* Contract Commitments:
CCFT Conference Stipends
Critical Needs- (Examples)
Classified & Confidential Staff Development
Classroom Remodels
Public Safety In-Service Funds
CCFT-conference funds
Accreditation
** Special Programs:
Green Technology Center-start up
Dental Hygiene Clinic (4160)
Health Services- Bldg Remodel
Horticulture Center (4110)
DSPS/Matric- shortfall
Sesnon House (2119)
Retirement Incentives- faculty/classified
Student Printing Program (#188)
College Emergency Fund
Balance
416,297
491,946
552,999
478,588
39,486
233,411
326,559
2,539,287
(689,372)
1,849,914
Balance
70,852
4,034,176
59,119
41,204
3,377,895
261,949
7,845,195
(6,856,087)
989,108
2,839,022
64
Bookstore 2011-12 Actuals
July
Beginning Fund Balance
August
September
2011-12 Projection (Based on Working Budget)
October
November
December
January
February
March
April
May
June
1,546,676.22
1,480,989.83
1,671,721.40
1,723,966.44
1,669,121.36
1,612,487.36
1,539,134.66
1,523,145.36
1,694,638.77
1,623,310.12
1,584,401.44
1,535,828.98
Total Expenditures
71,159.62
70,866.77
124,617.68
73,488.65
67,267.58
80,678.77
60,075.63
66,402.50
77,406.11
57,711.81
60,843.17
92,457.12
Total Revenues
(5,473.23)
(261,598.34)
(176,862.72)
(18,643.57)
(10,633.58)
(7,326.07)
(44,086.33)
(237,895.91)
(6,077.46)
(18,803.13)
(12,270.71)
(51,802.87)
(65,686.39)
190,731.57
52,245.04
(54,845.08)
(56,634.00)
(73,352.70)
(15,989.30)
171,493.41
(71,328.65)
(38,908.68)
(48,572.46)
(40,654.25)
Change in Fund Balance
Ending Fund Balance
1,480,989.83
1,671,721.40
1,723,966.44
1,669,121.36
1,612,487.36
1,539,134.66
1,523,145.36
1,694,638.77
1,623,310.12
1,584,401.44
1,535,828.98
1,495,174.73
Ending Cash Balance
804,049.13
1,507,763.73
1,375,930.01
928,418.37
902,491.65
870,057.04
854,067.74
1,025,561.15
954,232.50
915,323.82
866,751.36
826,097.11
65
Board
March 5, 2012
OPERATING RESERVE 2011-12 Update
Beginning Balance 7/1/11
$
8,593,195
Less:
FTES Reserves
(500,000)
Allocation for 2011-12 Deficit
(3,478,200)
Allocation to 2011-12 Mid-Year Reductions
(1,070,000)
'One Time' Allocation Carryover Balance from FY 2010-11
(1,051,600)
Allocation for 'One Time' Sub-Fund for FY 2011-12
(1,184,395)
Allocation to 2011-12 February surprise/P1
(1,200,000)
2011-12 Give Backs from Carryover/One-Time Funds
525,255
One-time transfer from Bookstore Fund
200,000
Projected Ending Operating Reserve Balance 6/30/12*
$
834,255
* Does not include FTES reserve of $1,000,000 or the 5% general reserve of $3,209,000
Board
March 5, 2012
66
2011-12 through 2014-15
Base Budget
Planning Parameters
Difference between ongoing Revenues & Expenses (Structural Deficit)
Increase in State Revenue Anticipated
General Apportionment adjustment 2011-12 Tier 2 Permanent Reductions
2011-12 Mid-Year
Trigger Cuts
2012-13
Mid-Range Projected
2013-14
Projected
2014-15
Projected
(145,000)
(4,233,200)
(5,560,200)
(4,981,700)
(755,000)
Gen. Apportionment reduction- $400 million net of student fee increase
(4,412,000)
Increase in Student Fees $110 mil to offset apportionment reduction
2011-12/ 2012-13 Student Fee Revenue Shortfall
Possible 4% Increase in CCC Prop 98 allocation- if tax proposals pass
Net change in revenue
1,097,000
(250,000)
(250,000)
(4,465,000)
(4,483,200)
2,100,000
(3,460,200)
2,200,000
(2,781,700)
150,000
(395,000)
200,000
(320,000)
(112,500)
(345,000)
(112,500)
(345,000)
(230,000)
(575,000)
(66,000)
(85,000)
(62,000)
?
(50,000)
(633,000)
?
(145,000)
(36,000)
?
?
?
(696,000)
?
(145,000)
(24,000)
?
?
?
(125,000)
(100,000)
(150,000)
(10,000)
(150,000)
?
?
?
?
?
?
(1,077,000)
?
(1,521,500)
?
(1,482,500)
?
(5,560,200)
(4,981,700)
(4,264,200)
Net Increases in Ongoing Expenses
Full-time Faculty Position changes (-3, -4, +3, +3) (net of adjunct backfill)
Step, Column, Longevity Increases, etc.
Classified Positions
Medical Plan Rate Increase-- 4%, 10%, 10%, 10%
Management Positions
Retiree Benefit Increase
PERS Rate Increase
STRS Rate Increase
Worker's Comp, Unemployment Insurance
New Facilities Supplies & Operating, Staff
TRAN Interest Expense
Utilities
Net Operating Increases
District Contribution- Bus Pass Program
Retiree Benefits- New Employees
Labor agreements
Reduction in Indirect Reimbursements from grants
Total Expenditure Increases
Budget Reductions
Budget Reductions Phase I, Round I
Budget Reductions Phase I, Round II
Ongoing Shortfall*
730,500
97,653
(4,233,200)
Allocation of 66 2/3% of operating reserves
3,478,200
2,300,000
Deficit net of One-time funds
(755,000)
(3,260,200)
0
(194,353)
(60,000)
174,000
100,000
?
?
(135,000)
(596,353)
Estimates will change as more information becomes available
The 2012-13 Preliminary Budget Reduction target for the June Board meeting is $2.5 million
If Tax Increases on the ballot do not pass, the deficit will increase by another $2.7 million (5.56%). This increase is not reflected above.
67
CABRILLO COLLEGE
GENERAL FUND BALANCE
Board
March 5, 2012
Projected Operating Reserves
OPERATING RESERVES
Beginning Balance (Mid Year-Bridge Fund Reserves, Final Budget)
ADD:
Carryover and One-time Fund Give Backs
One-time transfer from Bookstore Fund
Projected Ending balance
2012-13 Estimated One-Time Subfund Allocations
LESS:
2011-12 Increase in Student Fee Revenue Shortfall (February 2012)
66.67% Allocated to 2012-13 Deficit
Projected Ending Operating Reserves
= (1,834,255+1,500,000) *66.67%
Projected
FY 2011-12
1,309,000
525,255
200,000
1,500,000
(500,000)
Projected
@ 66.67%
FY 2012-13
1,834,255
1,500,000
(1,200,000)
(2,300,000)
1,834,255
1,034,255
3,334,255
2,222,948
CABRILLO COLLEGE
FY 2012-13 Base Budget/Categorical Budget Development Timeline Draft
Board
March 5, 2012
September 7, 2011
September 21 & 22
SANTA CRUZ COUNTY COMMITMENT KICK OFF
BUDGET TOWN HALL MEETINGS
CPC MEETING
- Budget Planning Kick Off For 2012-13
September - December, 2011 FACULTY SENATE- Program Review Task Force meets to develop recommendations
October 3, 2011
BOARD MEETING
October 4/5, 2011
October 25/19, 2011
Information Items:
- Budget Presentation 2012-13
- Review of 6/30/11 Ending Fund Balance
ADMINISTRATIVE COUNCIL/MANAGER'S MEETING/CPC MEETING
Information Items:
- Budget Planning Parameters for 2012-2014
- Budget Development Timeline
ADMINISTRATIVE COUNCIL/CPC MEETING
October 4-December 1, 2011 Carryover and One-Time Fund review by Components, Cabinet, Admin. Council and CPC
October/November
Faculty Prioritization Process/ Determine FON requirements for Fall 2012
November 7, 2011
BOARD MEETING
Information Items:
- Budget Planning Parameters for 2012-2014
- Budget Development Timeline
November 8/2, 2011
ADMINISTRATIVE COUNCIL/MANAGER'S MEETING/
CPC MEETING
November 22/16, 2011
ADMINISTRATIVE COUNCIL/MANAGER'S MEETING/
CPC MEETING
December 5, 2011
BOARD MEETING
Action Items:
- Budget Planning Parameters for 2012-2014
- Budget Development Timeline
- Review Faculty Obligation number for 2012
December 6/7, 2011
ADMINISTRATIVE COUNCIL/MANAGER'S MEETING/
CPC MEETING
December 20/21, 2011
ADMINISTRATIVE COUNCIL/CPC
January 9, 2012
BOARD MEETING
Information Items:
- Budget Update
January 10, 2012
2012-13 GOVERNOR'S STATE BUDGET
13-Jan-11 STATE BUDGET WORKSHOP
January 10/4, 2012
ADMINISTRATIVE COUNCIL/MANAGER'S MEETING/
CPC MEETING
January 24/18, 2012
ADMINISTRATIVE COUNCIL/CPC
February 6, 2012
BOARD MEETING
Information Items:
- Update Budget Parameters FY2012-13 and FY 2013-14
February 7/1, 2012
February 21/15, 2012
- Update Budget Development Timeline- FY 2013-14
- Review Budget Reduction Target for 2012-13- ALL Funds, $2.5 million for Base Budget
- Carryover and One-Time Fund review/Critical Needs
ADMINISTRATIVE COUNCIL/MANAGER'S MEETING/
CPC MEETING
ADMINISTRATIVE COUNCIL/CPC
68
CABRILLO COLLEGE
FY 2012-13 Base Budget/Categorical Budget Development Timeline Draft
Board
March 5, 2012
March- April 2012
April - June 2012
March 5, 2012
SPRAC Review of Program Reduction Plans for 2012-13
March, 2012
March 6/7, 2012
First Principal Apportionment 2011-12 Received
ADMINISTRATIVE COUNCIL/MANAGER'S MEETING/
CPC MEETING
ADMINISTRATIVE COUNCIL/CPC MEETING
Continue to evaluate/revise Planning Parameters
March 20/21, 2012
April, 2012
April 2, 2012
April 3/4, 2012
April 24/18, 2012
May 2012
May 7, 2012
May 8/2, 2012
May 29/16, 2012
May 25, 2012
June 11, 2012
June 12/6, 2012
June 26/20, 2012
August 6, 2012
August 7/1, 2012
August 28/15, 2012
September 10, 2012
September 11/5, 2012
September 25/19, 2012
2012-13 Negotiations- All groups
BOARD MEETING
Information Items:
- FY 2011-12 Mid Year Cuts from the state
- Budget Reduction Plans (Base, Categorical Budgets & Other funds)
- Projected General Fund Ending balance as of June 30,2012
Action Items:
- March 15 Notices to Faculty- Reduction or Discontinuance of Services
- Resolution-Reduction or Discontinuance of Classified/Confidential/Management Service
BOARD MEETING
Action Items:
- Budget Reduction Goals (Base, Categorical Budgets & Other funds)
- Update Budget Development Timeline- FY 2013-14
- FY 2011-12 Mid Year Cuts from the state
- Budget Reduction Plans (Base, Categorical Budgets & Other funds)
Action Items:
- Resolution-Reduction or Discontinuance of Classified/Confidential/Management Service
ADMINISTRATIVE COUNCIL/MANAGER'S MEETING/
CPC MEETING
ADMINISTRATIVE COUNCIL/CPC
Second Principal Apportionment 2011-12 Received
BOARD MEETING
Action Items:
- Final Notices to Faculty- Reduction or Discontinuance of Services
- Resolution-Reduction or Discontinuance of Classified/Confidential/Management Service
ADMINISTRATIVE COUNCIL/MANAGER'S MEETING/
CPC MEETING
ADMINISTRATIVE COUNCIL/CPC MEETING
Governor's May Revise for 2012-13 released
BOARD MEETING
Action Items:
- 2012-13 Preliminary Budget
ADMINISTRATIVE COUNCIL/MANAGER'S MEETING/
CPC MEETING
ADMINISTRATIVE COUNCIL/CPC MEETING
BOARD MEETING
Information Items:
- Update Budget Parameters FY2012-13 and FY 2013-14
ADMINISTRATIVE COUNCIL/MANAGER'S MEETING/
CPC MEETING
ADMINISTRATIVE COUNCIL/CPC MEETING
BOARD MEETING
Action Items:
- 2012-13 Final Budget
ADMINISTRATIVE COUNCIL/MANAGER'S MEETING/
CPC MEETING
ADMINISTRATIVE COUNCIL/CPC MEETING
69
70
71
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
March 5, 2012
SUBJECT:
Negotiated Agreement for 2011-13: CCEU and District
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
C.4
BACKGROUND:
In February, 2012, the District reached tentative agreement with CCEU regarding a contract for
2011-12. It is anticipated that the District will submit a recommendation to the Board at the
March, 2012 meeting regarding the agreement with CCEU bargaining unit members.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
72
73
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
March 5, 2012
SUBJECT:
Resolution No. 015-12 – Reduction or Discontinuance of Certain Particular Kinds of
Academic Services for the 2012-2013 School Year
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 2
C.5
BACKGROUND
Resolution # 015-12 anticipates that it may be necessary to reduce or discontinue district services and
initiates the process for reduction/discontinuation of certain particular kinds of faculty service.
FISCAL IMPACT:
To be determined based on the outcome of the 2012-2013 budget.
RECOMMENDATION:
It is recommended that the Governing Board approve Resolution # 015-12 as attached.
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
Yes
Yes
x No
No
Final Disposition
74
BEFORE THE GOVERNING BOARD OF THE
CABRILLO COMMUNITY COLLEGE DISTRICT
SANTA CRUZ COUNTY, CALIFORNIA
RESOLUTION NO. 015-12
In the Matter of the Reduction or Discontinuance of Certain Particular
Kinds of Academic Services for the 2012-2013 School Year
WHEREAS, the Board hereby finds that it is in the best interest of the CABRILLO COMMUNITY COLLEGE
DISTRICT that, as of the end of the 2011-2012 school year, certain particular kinds of academic services now being
provided by the District be reduced or discontinued as follows:

Reduce the equivalent of 0.75 (F.T.E.) of three Stroke Center faculty by 0.25 FTE each
o Mobility Instructor
o Speech Language Instructor
o Stroke Center Counselor
WHEREAS, in the opinion of the Governing Board of this District it is necessary by reason of the aforementioned
reductions and discontinuances of services to decrease the number of academic employees by the equivalent of 0.75
full-time equivalent academic employee for the ensuing 2012-2013 school year;
NOW, THEREFORE, BE IT RESOLVED, by the Governing Board of the CABRILLO COMMUNITY COLLEGE
DISTRICT that, as of the end of the 2011-2012 school year the particular kinds of services now being provided by said
District shall be and hereby are reduced or discontinued to the extent hereinabove set forth.
BE IT FURTHER RESOLVED that the District Superintendent/President or Superintendent/President’s designee, be
and hereby is authorized and directed to initiate and pursue procedures necessary not to reemploy the equivalent of
0.75 full-time equivalent academic employee of this District pursuant to Education Code Sections 87740 and 87743
because of said reduction and discontinuance of services.
The foregoing Resolution was adopted by the Governing Board of the CABRILLO COMMUNITY COLLEGE
DISTRICT on the 5th day of March, 2012, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
____________________________________
Chairperson of the Board
_________________________________
Secretary to the Board
2
75
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
March 5, 2012
SUBJECT:
Notice of Reemployment/Non-Reemployment of Designated Academic Employees
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 3
C.6
BACKGROUND
Re-Employment
In accordance with the appropriate provisions of the California Education Code, the Governing Board has the
option of entering into or not entering into a second, third, or fourth contract with probationary academic
employees. The Board may exercise such option after having received a recommendation by the
Superintendent/President.
Non-Reemployment
In accordance with appropriate provisions of the California Education Code, notices of non-reemployment
are recommended for certain temporary faculty and/or educational administrators as specified.
RECOMMENDATION:
It is recommended that the Governing Board accept the Superintendent/President’s recommendations as
attached.
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
Yes X No
Yes
No
Final Disposition
76
TO:
Governing Board – March 5, 2012
FROM:
Dr. Brian King, President
SUBJECT:
Notices of Reemployment/Non-Reemployment of Contract Academic Staff
It is recommended that the following first-year tenure track academic faculty be reemployed under Education
Code Section 87608 for the academic year 2012-2013:
DeSmet, Mark
Jackson, Carolyn
Scholar, Deirdre
Mathematics
Articulation & Honors Transfer
Program
Geography/Meteorology
100%
100%
100%
It is recommended that the following second-year tenure track academic faculty be reemployed under Ed Code
Section 87608.5 for the academic years 2012–2013 and 2013-2014:
Sanborn, Pamela
Medical Assistant
100%
It is recommended that the following fourth-year tenure track academic faculty be reemployed under Education
Code Section 87609 for the academic year 2012-2013 as “regular” academic employees:
Avelar, Dianne
Carbone, Paolo
Carr, Phillip
Carter, Joseph
Dowling, Mary (Katie)
Fabbri, E. Victoria
Hoffman, Carol
Iniguez, Francisco
Lundquist, Veronica
Malone, Jason
McKenzie, Dustin
Ramos, Victor
Watson, Marcus
Wille, Michael
Zagorska, Anna
Student Health Services
Soccer Coach & PE
Criminal Justice
English
Student Health Services
Communication Studies
Biology
Spanish
Mathematics
English as a Second Language
Archaeological Tech/Anthropology
Mathematics
Physics
Culinary Arts & Hospitality Mgmt
Counseling
75%
100%
100%
100%
75%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
It is recommended that the following temporary faculty employed under Education Code Section 87470
(categorical funds) receive notices of non-reemployment on or before March 15, 2012 with a final
determination to be made prior to May 15, 2012.
Grabiel, Eric
Helms, Deborah
Horner, Kelli
Kern-Jones, Sheryl
Title V Grant Program
Foster Kinship Care
STEM Grant Program
Title V Grant Program
2
100% (08/22/11 – 06/02/12)
100% (07/01/11 – 06/30/12)
100% (01/09/12 – 06/30/12)
100% (08/22/11 – 06/02/12)
77
It is recommended the following temporary faculty employed under Education Code Section 87481/87482
receive notices of non-reemployment on or before March 15, 2012 with a final determination to be made prior
to May 15, 2012.
Luna, Connie
Radiological Technology
Clinical Coordinator
100% (Academic Year 11/12)
It is recommended that the following educational administrator employed under Education Code Section 87470
(categorical funds) and Education Code 8366 receive notice of non-reemployment on or before March 15, 2012
with a final determination to be made prior to May 15, 2012.
Marshall, James
Children’s Center Director
100% (07/01/11 – 06/30/12)
It is recommended that the following administrator receive notice of non-reemployment for his current interim
administrative assignment on or before March 15, 2012 with a final determination to be made prior to May 15,
2012.
Romero, Georg
Interim Director of Library/
Learning Resources
3
100% (07/01/11 to 06/30/12)
78
79
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
March 5, 2012
Facilities Master Plan (FMP)
Semi-Annual Update, Revision and Project Status
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 5
C.7
Background:
This report provides a detailed summary of Facilities Master Plan (FMP) projects recently completed,
projects under construction or active planning, projects approved for future construction as well as
recommendations for changes to FMP projects, scope, budget or schedule. The FMP is officially revised
in the spring and fall each year and was last presented in September 2011, with the latest revisions of
January 2012.
RECOMMENDATION:
It is recommended that the Governing Board approve the Facilities Master Plan as presented in this report.
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
80
January, 2012 – Cabrillo College Facilities Master Plan
A.
Summary of Revisions to the Approved September 2011 FMP and New Activities
Arts Education Classrooms Project
As reported in the fall of 2011, the VAPA Complex continues to be fully occupied and operational not
withstanding construction deficiencies. The project has been submitted to DSA for final approval and
is expected to receive final certification.
Arts Education Remediation Project. Staff is working to identify alternative corrective measures in
order to resolve deficiencies such as HVAC (Heating, Ventilation & Air Conditioning) throughout the
five buildings and water leaks in the Theater and Music buildings.
Health and Wellness Project
Nursing, Radiology Technology, Medical Assisting, Dental Hygiene, Health and Wellness, and the
Stroke Center are fully operational. The project has been submitted to DSA for final certification
and close out. Equipment is in the process of being purchased by Cabrillo Purchasing department.
Building 300 Renovation
With renovations to the building complete, the twelve classrooms and eight offices have been
occupied for an entire year with minor adjustments to operating systems. Staff is working with
DSA to complete the project closeout. DSA is currently processing project closeout requests
received in February 2011. Equipment is in the process of being purchased by Cabrillo
Purchasing department.
Watsonville Green Technology Center
This project was developed in collaboration with staff and faculty in order to construct a 14,000 square
foot LEED Platinum Level certified “green” community education center. The District received a
grant for $2.5 million from Economic Development Agency for the project, and the grant was
augmented by $865,000 to help fund the upgrade to a LEED Platinum Level certified “green”
building.
The Division of State Architect (DSA) approved the plans in June of 2010 and EDA approved the
plans and specifications in July 2010. The project went to bid in August 2010. In October, the Board
approved Dilbeck and Sons as well as an augmentation to the budget of $517,000. A deductive
change order for the value engineering items discussed at the October Board meeting was approved at
the November Board Meeting. The District has received a generous donation from the Ley Family of
$100,000 for construction which allowed us to add back some of the items that were value engineered
out. Staff is working with the Architect, Contractor and Faculty to add back items as necessary
throughout the course of the project.
The project is very near completion as of January 31, 2012 and the contractor is working on
punch list. Equipment is in the process of being purchased by Cabrillo Purchasing department.
81
800 Bldg. STEM Grant Project (The 800 Bldg. STEM Grant project currently consists of 3 phases)
Cabrillo College has been awarded a $4,339,878 million federal five-year Title III grant for the STEM
fields (Science, Technology, Engineering, and Mathematics). The grant will fund the renovation of
classrooms and laboratory space in the 800 building in the amount of $1,952,530.
Additional renovations to the 800 building will be required and include repairs to the heating and
ventilation systems, office space and restrooms. Administrative Services and student service programs
within the 800 building have been relocated. Bond funds will be needed to accomplish the additional
required renovations and relocation of functions which are not covered by the grant.
800 Bldg. Moves Phase I: Project #9276
(This phase includes renovations and relocation to buildings SAC, 100, 900 bldg.)
The 800 building moves were initiated in December and substantially complete by the end of
January with the exception of phase II work. Administrative offices and Student Services
(Fast track to Work and Student Job Placement) located in the 800 building are now
relocated to the SAC, 100 and 900 buildings.
Contracts for construction services include Michael Wolcott Construction in the amount of
$29,274; Epico Systems Inc. in the amount of $13,322; Carpet King in the amount of $6,442.
Other services include project management, furniture and equipment, as well as moving
services. The initial Measure D budget for this phase of the project is $248,283 and was
completed in the amount of $112,422 and the remaining funds $126,679 will be used for 800
Bldg. Phase II Moves. Phase I was substantially complete in January, 2012.
800 Bldg. Moves Phase II: Project #9276
(This phase includes additional punch list, renovation, relocation and equipment needs to SAC/100/900/HW bldg.)
Signage was needed to facilitate way finding for the programs that have been relocated in
phase I of this project and is approximately 70% complete. Additional renovation work has
been identified to facilitate the needs of the programs (President’s component and Student
Assessment) located in the upper SAC west and is nearing completion. Furniture and
equipment also remains on the list to complete the transition for the moves. Disabled Student
Program & Services (DSP&S) space has been identified as part of the program needs for the
800 building STEM project. This will require relocation of DSPS to the Health & Wellness
building where it will share space with Stroke Center Program.
800 Bldg. Construction / Renovation Phase III: Project # TBD
(This phase includes all design and construction elements of the project)
As authorized in the December Board meeting, the District is in contract with RMW for
architectural services and is expected to submit drawings to the Division of the State
Architect (DSA) in March, 2012. Some modifications have been identified to the scope of
the project which will include the portion of the lower elevation of the building that currently
houses DSP&S. It is estimated that all renovation work (restrooms, offices, HVAC & ADA)
that is not within the scope of the approved grant will increase the overall project budget by
approximately 1,000,000 and Measure D funds will be assigned.
82
January, 2012 – Cabrillo College Facilities Master Plan
FMP Projects Closed Since March, 2011
Student Activities Center (SAC)
The Student Activities Center was occupied in October 2007. The Office of General Services, an
office of the Division of the State Architect (DSA), required compliance on a variety of processes,
including the monitoring of the soil nail wall, before closing and final certification of the building
could occur. The building received final certification on March 22, 2011 and is effectively closed as
of June 30, 2011.
FMP Projects in Active Planning, Construction or Substantial Completion
This section includes projects in active planning, under construction or substantially complete as of
June 30, 2011.
Project & Planned
Completion Date
Arts Education Classrooms
(AEC)
Total Construction
AEC Equipment
Total Equipment
Total Project
Allied Health Classrooms
Total Construction
Allied Health Equipment
Total Equipment
Project Budget
Funding Source
State Capital
20,357,000
Outlay Funds
5,345,114
Measure C
51,909,024
Measure D
77,611,138
State Capital
1,136,000
Outlay Funds
Measure D
1,126,453
Equipment
2,262,453
79,873,591
State Capital
10,490,000
Outlay Funds
121,741
Measure C
15,420,538
Measure D
26,032,279
Measure D
1,465,493
Equipment
State Capital
1,185,000
Outlay Funds
2,650,493
Substantial
Completion
Date
Paid to Date
(thru 1/31/12)
20,357,000
5,345,114
51,891,087
77,593,201
Project is in DSA closeout
1,126,453
2,262,453
79,855,654
10,490,000
121,741
15,329,282
25,941,023
Project is in DSA closeout
5/18/2010
1,076,344
Equipment is being purchased.
716,281
1,792,625
28,682,772
Total Project
10,965,000
8,407,692
119,521,363
115,996,994
Total this Page
7/15/2009
1,136,000
Total Project
Watsonville Green
Technology Center
Watsonville Green
Technology Center
Watsonville Green
Technology Center
27,733,648
7,500,000
Measure D
6,771,302
100,000
Foundation
0
3,365,000
Status / Comment
Federal Grant
1,636,390
EDD Grant
Anticapted in
March 2012
83
January, 2012 – Cabrillo College Facilities Master Plan
FMP Projects in Progress or Active Planning, con’t
Project & Planned
Completion Date
DSA Project Close Out
Project Budget
61,337
Building 300 Renovation
Building 300 Renovation
Building 300 Renovation
1,166,000
1,051,000
33
Building 300- Equipment
Building 300- Equipment
Total Project
Campus Master Plan
931,000
931,000
4,079,033
54,189
Campus Wide Signage
800 Bldg. STEM Grant
Proj
Total This Page
Funding Source
Measure C
Measure D
Building
Upgrades
State Funds
Measure C
Measure D
Equipment
State Funds
323,291
Measure C
Measure D
Accessibility
1,952,530
Federal Grant
Substantial
Completion Date Status / Comment
This is an ongoing
project to close out
projects completed
in prior years
(curently 12) with
DSA.
33,784
Paid to Date
(thru 1/31/12)
1,120,970
1,047,739
33
317,953
295,058
2,781,753
53,078
268,373
0
4,517,850
3,136,988
From Page Five
$119,521,363
$117,315,432
Total FMP Projects
In-Progress
$124,039,213
$120,452,420
1/17/2011
Project is in DSA
closeout
Equipment is being
purchased.
Ongoing updates.
Ongoing updates.
Schamatic design
phase
84
85
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
March 5, 2012
Citizen’s Oversight Committee:
Measure D 2011 Annual Report
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
C.8
Page 1 of 1
BACKGROUND:
Michael Bethke, current Chair of the Citizens’ Measure D Bond Oversight Committee will attend
the Board meeting to present the Measure D 2011 Annual Report.
The report is provided under separate cover to Governing Board members and is available online at
http://www.cabrillo.edu/internal/facilities/measured/index.html.
FISCAL IMPACT:
None.
RECOMMENDATION:
It is recommended that the Governing Board receive the Measure D 2011 Annual Report from the
Citizens’ Oversight Committee.
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
86
87
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
March 5, 2012
2011-12 Categorical Flexibility
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
ACTION
Page 1 of 2
C.9
BACKGROUND:
The education trailer bill for the 2009-10 Budget Act; AB X2 (Education Code section 84043) provides for
categorical flexibility for Districts for the categorical programs listed below:
Program
Equal Employment
Economic Development
Apprenticeship
Part Time Faculty Office Hours
Part Time Faculty Compensation
Part Time Faculty Health Insurance
Transfer/Articulation
Matriculation
Financial Aid Administration
Student Success
CalWORKS
Basic Skills
Nursing Support
Disabled Students
Extended Opportunity Programs and Services
EOPS/CARE
Telecommunications
Scheduled Maintenance
Instructional Equipment
Career Technical Education
Transfer From
X
X
X
X
X
X
X
X
Transfer To
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
FISCAL IMPACT:
Part Time Faculty Compensation revenue will be reduced by $1,000, Matriculation revenue will be
increased by $1,000.
RECOMMENDATION:
It is recommended that the Governing Board take testimony from the public, discuss and approve the
proposed transfer of funds.
Administrator Initiating Item:
Graciano Mendoza/
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
88
Under the flexibility provision, Districts are allowed to redirect funds from any categorical program listed
in the left or “From” column above to any program included in the “To” column on the right side of the
table. Categorical programs under flexibility rules lock in 2008-09 District allocation levels, less the
2009-10 reductions, through 2012-13. Community colleges that elect to use funding in the manner
authorized under the flexibility provision are deemed to be in compliance with the program state and
local funding requirements contained in the statutory, regulatory and provisional language associated
with the programs. It should be noted that the state cannot waive federal compliance requirements. The
District is required to transfer at least $1 from one of the flexible programs in the left column to a
program in the right column to trigger flexibility for all programs in the left column. Districts have the
flexibility to continue to process transfers between programs through 2015-16 upon approval by the
Governing Board. The District will continue to evaluate categorical program flexibility options to best
meet the needs of the college.
The trailer bill was written to provide colleges with an opportunity to review their priorities given the
significant budget reductions sustained in both the unrestricted general fund and categorical programs.
If a college elects to trigger the flexibility provision, the Governing Board of the District shall, at a
regularly scheduled open public hearing, take testimony from the public, discuss and approve or
disapprove the proposed use of funding.
The District does not plan to make significant changes to the original categorical allocations received
from the state for 2011-12.
The District is seeking approval to trigger categorical flexibility to gain relief from statutory, regulatory
and compliance requirements for these programs for 2011-12. The transfer listed below is sufficient to
trigger flexibility per Education Code section 84043.
Account Number
Income
8000
8000
Description
Program Funds
Matriculation
PT Faculty Office Hours
2 of 2
Increase/Decrease
$1,000
($1,000)
89
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
March 5, 2012
FROM: PRESIDENT
SUBJECT:
ENCLOSURE(S)
RESOLUTION 018-12: Issuance of 2004 Series A
General Obligation Refunding Bonds
REASON FOR BOARD CONSIDERATION
Page 1 of 24
ITEM NUMBER
ACTION
C.10
BACKGROUND:
It has been determined that, due to the current very low bond interest rates, it may be possible to refinance
a portion of the District’s Measure D bonds to save the taxpayers a substantial amount of money over the
life of the bond repayment schedule. The refunding is estimated to save taxpayers between $4-$5 million
in debt service. This amounts to approximately $1-$3 per taxpayer.
The attached resolution is required to allow the District to proceed with the refinancing if the interest rates
remain favorable by the time all appropriate documentation is completed.
FISCAL IMPACT:
The fiscal impact of issuing refunding bonds will be to lower the tax burden to the taxpayers. Specific
amount is to be determined. There is no fiscal impact to the General Fund resulting from the issuance of
the Refunding Bonds.
RECOMMENDATION:
It is recommended that the Governing Board approve the attached resolution and instructs staff to work
with the bond financial advisor and underwriter to proceed with the refinancing of the portion of the
Measure D, Series A bonds as described in Resolution #018-12.
The estimated cost of refunding is listed below.
Costs of Issuance
Consultant
Bond/Disclosure Counsel
Financial Advisor
Rating
Rating
Verification Agent
Paying Agent
Printing
Contingency
Underwriter’s Discount
Total Costs of Refunding
TBD
TBD
Moody’s Investor Service
Standard & Poor’s
TBD
TBD
TBD
Administrator Initiating Item:
Victoria Lewis
Serena Muindi
TBD
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
Estimated Costs
$70,000.00
$75,000.00
$20,000.00
$20,000.00
$3,000.00
$2,000.00
$3,000.00
$5,000.00
$226,000.00
$424,000.00
 Yes  No
 Yes  No
Final Disposition
90
CABRILLO COMMUNITY COLLEGE DISTRICT
RESOLUTION NO. 018-12
RESOLUTION AUTHORIZING THE ISSUANCE OF THE CABRILLO COMMUNITY
COLLEGE DISTRICT (SANTA CRUZ, MONTEREY AND SAN BENITO COUNTIES,
CALIFORNIA) 2012 GENERAL OBLIGATION REFUNDING BONDS
WHEREAS, a duly called election was held in the Cabrillo Community College District, Santa
Cruz, Monterey and San Benito Counties, California, State of California (hereinafter referred to as the
“District”), on March 2, 2004 (the “Authorization”) and thereafter canvassed pursuant to law;
WHEREAS, at such election there was submitted to and approved by a vote of more than fiftyfive percent of the qualified electors of the District a question as to the issuance and sale of general
obligation bonds of the District for various purposes set forth in the ballot submitted to the voters, in the
maximum amount of $118,500,000, payable from the levy of an ad valorem tax against the taxable
property in the District;
WHEREAS, pursuant to the Authorization, on June 2, 2004 the District issued $59,997,760 of
Cabrillo Community College District (Santa Cruz, Monterey and San Benito Counties, California)
General Obligation Bonds, Election of 2004, Series A (the “Prior Bonds”) ;
WHEREAS, pursuant to Section 53550 of the Government Code, the District is authorized to
issue general obligation refunding bonds (the “Refunding Bonds”) to refund all or a portion of the
unrefunded Prior Bonds (the “Refunded Bonds”);
WHEREAS, all acts, conditions and things required by law to be done or performed have been
done and performed in strict conformity with the laws authorizing the issuance of general obligation
refunding bonds of the District, and whereas the indebtedness of the District, including this proposed
issue of Refunding Bonds, is within all limits prescribed by law; and
WHEREAS, this Board desires to appoint professionals related to the issuance of the Refunding
Bonds;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE
CABRILLO COMMUNITY COLLEGE DISTRICT AS FOLLOWS:
SECTION 1. Purpose. To refund all or a portion of the aggregate principal amount of the Prior
Bonds and to pay all necessary legal, financial, and contingent costs in connection therewith, the District
authorizes the issuance of the Refunding Bonds in one or more series, to be styled as the “Cabrillo
Community College District (Santa Cruz, Monterey and San Benito Counties) 2012 General Obligation
Refunding Bonds,” (or such other name as set forth in the Purchase Contract, as defined herein) and in an
aggregate principal amount not-to-exceed $55,000,000, and with appropriate series designations if more
than one series is issued. Additional costs authorized to be paid from the proceeds of the Refunding
Bonds are all of the authorized costs of issuance set forth in Section 53550(e) and (f) and Section 53587
of the Government Code.
SECTION 2. Paying Agent. The Board does hereby authorize the appointment of The Bank of
New York Mellon Trust Company, N. A. as Paying Agent (defined herein) to act as the authenticating
agent, paying agent, transfer agent and paying agent for the Refunding Bonds on behalf of the District.
2 of 24
91
SECTION 3. Terms and Conditions of Sale. To best access the capital markets, the Refunding
Bonds shall be sold at one or more negotiated sales upon the direction of the Superintendent/President of
the District (the “Superintendent/President”) or the Vice President, Administrative Services of the District
(the “Vice President”). The Refunding Bonds shall be sold pursuant to the terms and conditions set forth
in the Purchase Contract, as described below.
SECTION 4. Approval of Purchase Contract. The form of Purchase Contract (the “Purchase
Contract”) by and between the District and the underwriter named therein (the “Underwriter”), for the
purchase and sale of the Refunding Bonds, substantially in the form on file with the Secretary of the
Board, is hereby approved and the Superintendent/President, the Vice President and such other officer or
employee of the District as the Superintendent/President or Vice President may designate (collectively,
the “Authorized Officers”), each alone, is hereby authorized to execute and deliver the Purchase Contract,
but with such changes therein, deletions therefrom and modifications thereto as the Authorized Officer
executing the same may approve, such approval to be conclusively evidenced by his or her execution and
delivery thereof; provided, however, that the maximum all-inclusive interest rates of the Refunding Bonds
shall not exceed the maximum rate permitted by law, and the Underwriter’s discount, excluding original
issue discount thereon shall not exceed 0.5% of the aggregate principal amount of the Refunding Bonds
issued. The Authorized Officers, each alone, are further authorized to determine the principal amount of
the Refunding Bonds to be specified in the Purchase Contract for sale by the District up to $55,000,000
and to enter into and execute the Purchase Contract with the Underwriter, if the conditions set forth in this
Resolution are satisfied.
SECTION 5. Certain Definitions. As used in this Resolution, the terms set forth below shall
have the meanings ascribed to them (unless otherwise set forth in the Purchase Contract):
(a)
“Authorization” means the authorization received by the District to issue the Series A
Bonds at an election held on March 2, 2004.
(b)
“Act” means Sections 53550 et seq. of the California Government Code.
(c)
“Bond Payment Date” means (unless otherwise provided by the Purchase Contract)
February 1 and August 1 of each year commencing August 1, 2012 with respect to the interest on the
Refunding Bonds and August 1 of each year commencing August 1, 2012 with respect to the principal
payments on the Refunding Bonds.
(d)
“Code” means the Internal Revenue Code of 1986, as the same may be amended from
time to time. Reference to a particular section of the Code shall be deemed to be a reference to any
successor to any such section.
(e)
6(c) hereof.
“Depository” means the securities depository acting as Depository pursuant to Section
(f)
“DTC” means The Depository Trust Company, New York, New York, 55 Water Street,
New York, New York 10041,Tel: (212) 855-1000 or Fax: (212) 855-7320, a limited purpose trust
company organized under the laws of the State of New York, in its capacity as Depository for the
Refunding Bonds.
(g)
“Escrow Agent” means The Bank of New York Mellon Trust Company, N. A., or ay
other successor thereto, in its capacity as escrow agent for the Refunded Bonds.
(h)
“Escrow Agreement” means the Escrow Agreement relating to the Refunded Bonds, by
and between the District and the Escrow Agent.
3 of 24
92
(i)
“Federal Securities” means securities as permitted, in accordance with the respective
resolutions of the Board of Supervisors of Santa Cruz County or the Board of Trustees of the District
pursuant to which the Prior Bonds were issued, to be deposited for the purpose of defeasing the Prior
Bonds.
(j)
“Information Services” means Financial Information, Inc.’s “Financial Daily Called
Bond Service; Standard & Poor’s J.J. Kenny Information Services’ Called Bond Service; or Mergent
Inc.’s Called Bond Department.
(k)
“Nominee” means the nominee of the Depository, which may be the Depository, as
determined from time to time pursuant to Section 6(c) hereof.
(l)
“Outstanding” means, when used with reference to the Refunding Bonds, as of any date,
Bonds theretofore issued or thereupon being issued under this resolution except:
(i)
Refunding Bonds canceled at or prior to such date;
(ii)
Refunding Bonds in lieu of or in substitution for which other Refunding Bonds
shall have been delivered pursuant to Section 8 hereof; or
(iii)
Refunding Bonds for the payment or redemption of which funds or Government
Obligations in the necessary amount shall have been set aside (whether on or prior to the maturity
or redemption date of such Refunding Bonds), in accordance with Section 19 of this Resolution.
(m)
“Owners” or “Registered Owner” means the registered owner of a Bond as set forth on
the registration books maintained by the Paying Agent pursuant to Section 6 hereof.
(n)
“Participants” means those broker-dealers, banks and other financial institutions from
time to time for which the Depository holds book-entry certificates as securities depository.
(o)
“Paying Agent” means The Bank of New York Mellon Trust Company, N. A., or any
successor financial institution, acting as paying agent, verification agent, transfer agent, bond registrar for
the Refunding Bonds.
(p)
“Record Date” means the fifteenth day of the month preceding each Bond Payment Date.
(q)
“Securities Depository” means The Depository Trust Company, 55 Water Street, New
York, New York 10041,Tel: (212) 855-1000 or Fax: (212) 855-7320 with Cede & Co. as its nominee.
(r)
“Term Bonds” means those Refunding Bonds for which mandatory redemption dates
have been established in the Purchase Contract.
SECTION 6. Terms of the Refunding Bonds.
(a)
Denomination, Interest, Dated Dates. The Refunding Bonds shall be issued as bonds
registered as to both principal and interest, in the denominations of $5,000 or any integral multiple
thereof. The Refunding Bonds will be initially registered to “Cede & Co.,” the nominee of the DTC.
Each Refunding Bond shall be dated the date of delivery of the Refunding Bonds or such other
date as shall appear in the Purchase Contract or the Official Statement (the “Date of Delivery”), and shall
bear interest at the rates set forth in the Purchase Contract from the Bond Payment Date next preceding
the date of authentication thereof unless it is authenticated as of a day during the period from the 16th day
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of the month next preceding any Bond Payment Date to that Bond Payment Date, inclusive, in which
event it shall bear interest from such Bond Payment Date, or unless it is authenticated on or before the
first Record Date, in which event it shall bear interest from the Date of Delivery. Interest with respect to
the Current Interest Bonds shall be payable on the respective Bond Payment Dates and shall be computed
on the basis of a 360-day year of twelve 30-day months.
No Refunding Bond of any series shall mature later than the final maturity date of the Refunded
Bonds to be refunded from proceeds of such Refunding Bond.
(b)
Redemption.
(i)
Optional Redemption. The Refunding Bonds shall be subject to optional
redemption prior to maturity as provided in the Purchase Contract or the Official Statement.
(ii)
Mandatory Redemption. Any Refunding Bonds issued as Term Bonds shall be
subject to mandatory sinking fund redemption as provided in the Purchase Contract or the Official
Statement.
In the event that a portion of any Term Bond is optionally redeemed pursuant to
Section 6(b)(i) hereof, the remaining sinking fund payments shall be reduced proportionately, in
integral multiples of $5,000, in respect to the portion of such Term Bond optionally redeemed.
(iii)
Selection of Refunding Bonds for Redemption. Whenever provision is made in
this Resolution for the redemption of Refunding Bonds and less than all outstanding Refunding
Bonds are to be redeemed, the Paying Agent, upon written instruction from the District, shall select
Refunding Bonds for redemption as so directed and if not directed, in inverse order of maturity.
Within a maturity, the Paying Agent shall select Refunding Bonds for redemption by lot.
Redemption by lot shall be in such manner as the Paying Agent shall determine; provided,
however, the Purchase Contract may provide that, within a maturity, Refunding Bonds shall be
selected for redemption on a “Pro Rata Pass-Through Distribution of Principal” basis in
accordance with DTC procedures, provided further that, such pro-rata redemption is made in
accordance with the operational arrangements of DTC then in effect.
With respect to redemption by lot, the portion of any Refunding Bond to be redeemed in
part shall be in the principal amount of $5,000 or any integral multiple thereof.
(iv)
Notice of Redemption. When redemption is authorized or required pursuant to
Section 6(b)(i) hereof, the Paying Agent, upon written instruction from the District, shall give
notice (a “Redemption Notice”) of the redemption of the Refunding Bonds. Such Redemption
Notice shall specify: the Refunding Bonds or designated portions thereof (in the case of
redemption of the Refunding Bonds in part but not in whole) which are to be redeemed; the date of
redemption; the place or places where the redemption will be made, including the name and
address of the Paying Agent; the redemption price; the CUSIP numbers (if any) assigned to the
Refunding Bonds to be redeemed, the Refunding Bond numbers of the Refunding Bonds to be
redeemed in whole or in part and, in the case of any Refunding Bond to be redeemed in part only,
the principal amount of such Refunding Bond to be redeemed; and the original issue date, interest
rate and stated maturity date of each Refunding Bond to be redeemed in whole or in part. Such
Redemption Notice shall further state that on the specified date there shall become due and payable
upon each Refunding Bond or portion thereof being redeemed at the redemption price thereof,
together with the interest accrued to the redemption date thereon, and that from and after such date,
interest with respect thereto shall cease to accrue.
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The Paying Agent shall take the following actions with respect to such Redemption Notice:
(A)
At least 20 but not more than 60 days prior to the redemption date, such
Redemption Notice shall be given to the respective Owners of Refunding Bonds
designated for redemption by registered or certified mail, postage prepaid, at their
addresses appearing on the Bond Register.
(B)
At least 20 but not more than 60 days prior to the redemption date, such
Redemption Notice shall be given by (i) registered or certified mail, postage prepaid, (ii)
telephonically confirmed facsimile transmission, or (iii) overnight delivery service to the
Securities Depository.
(C)
At least 20 but not more than 60 days prior to the redemption date, such
Redemption Notice shall be given by (i) registered or certified mail, postage prepaid, or
(ii) overnight delivery service to one of the Information Services.
Neither failure to receive any Redemption Notice nor any defect in any such Redemption
Notice so given shall affect the sufficiency of the proceedings for the redemption of the affected
Refunding Bonds. Each check issued or other transfer of funds made by the Paying Agent for the
purpose of redeeming Refunding Bonds shall bear or include the CUSIP number identifying, by
issue and maturity, the Refunding Bonds being redeemed with the proceeds of such check or other
transfer. Such redemption notices may state that no representation is made as to the accuracy or
correctness of the CUSIP numbers printed therein or on the Bonds.
With respect to any notice of redemption of Bonds pursuant to Section 6(b)(i) hereof,
unless upon the giving of such notice such Bonds shall be deemed to have been defeased pursuant
to Section 19 hereof, such notice shall state that such redemption shall be conditional upon the
receipt by the Paying Agent (or an independent escrow agent selected by the District) on or prior to
the date fixed for such redemption of the moneys necessary and sufficient to pay the principal of,
and premium, if any, and interest on, such Bonds to be redeemed, and that if such moneys shall not
have been so received said notice shall be of no force and effect, the Bonds shall not be subject to
redemption on such date and the Bonds shall not be required to be redeemed on such date. In the
event that such notice of redemption contains such a condition and such moneys are not so
received, the redemption shall not be made and the Paying Agent shall within a reasonable time
thereafter give notice, to the persons to whom and in the manner in which the notice of redemption
was given, that such moneys were not so received. In addition, the District shall have the right to
rescind any notice of redemption, by written notice to the Paying Agent on or prior to the date
fixed for redemption. The Paying Agent shall distribute notice of rescission of such notice in the
same manner that the notice was originally provided.
(v)
Partial Redemption of Refunding Bonds. Upon the surrender of any Refunding
Bond redeemed in part only, the Paying Agent shall execute and deliver to the Owner thereof a
new Refunding Bond or Refunding Bonds of like tenor and maturity and of authorized
denominations equal in Transfer Amounts to the unredeemed portion of the Bond surrendered.
Such partial redemption shall be valid upon payment of the amount required to be paid to such
Owner, and the District shall be released and discharged thereupon from all liability to the extent
of such payment.
(vi)
Effect of Notice of Redemption. Notice having been given as aforesaid, and the
moneys for the redemption (including the interest accrued to the applicable date of redemption)
having been set aside in the District’s Debt Service Fund, the Refunding Bonds to be redeemed
shall become due and payable on such date of redemption.
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If on such redemption date, money for the redemption of all the Refunding Bonds to be
redeemed as provided in Section 6(b)(i) hereof, together with interest accrued to such redemption
date, shall be held by the Paying Agent so as to be available therefor on such redemption date, and
if notice of redemption thereof shall have been given as aforesaid, then from and after such
redemption date, interest with respect to the Refunding Bonds to be redeemed shall cease to accrue
and become payable. All money held by or on behalf of the Paying Agent for the redemption of
Refunding Bonds shall be held in trust for the account of the Owners of the Refunding Bonds so to
be redeemed.
All Refunding Bonds paid at maturity or redeemed prior to maturity pursuant to the
provisions of this Section 6 shall be cancelled upon surrender thereof and be delivered to or upon
the order of the District. All or any portion of a Refunding Bond purchased by the District shall be
cancelled by the Paying Agent.
(vii)
Refunding Bonds No Longer Outstanding. When any Refunding Bonds (or
portions thereof), which have been duly called for redemption prior to maturity under the
provisions of this Resolution, or with respect to which irrevocable instructions to call for
redemption prior to maturity at the earliest redemption date have been given to the Paying Agent,
in form satisfactory to it, and sufficient moneys shall be held by the Paying Agent irrevocably in
trust for the payment of the redemption price of such Refunding Bonds or portions thereof, and,
accrued interest with respect thereto to the date fixed for redemption, all as provided in this
Resolution, then such Refunding Bonds shall no longer be deemed Outstanding and shall be
surrendered to the Paying Agent for cancellation.
(c)
Book-Entry System.
(i)
Election of Book-Entry System. The Refunding Bonds shall initially be
delivered in the form of a separate single fully-registered bond (which may be typewritten) for
each maturity date of such Refunding Bonds in an authorized denomination. The ownership of
each such Bond shall be registered in the Bond Register (as defined below) maintained by the
Paying Agent in the name of the Nominee, as nominee of the Depository and ownership of the
Refunding Bonds, or any portion thereof may not thereafter be transferred except as provided in
Section 6(c)(i)(4).
The District and the Paying Agent shall have no responsibility or obligation to any
Participant or to any person on behalf of which such a Participant holds an interest in such the
Refunding Bonds. Without limiting the immediately preceding sentence, the District and the
Paying Agent shall have no responsibility or obligation with respect to: (i) the accuracy of the
records of the Depository, the Nominee, or any Participant with respect to any ownership interest
in the Refunding Bonds; (ii) the delivery to any Participant or any other person, other than an
Owner as shown in the Bond Register, of any notice with respect to the Refunding Bonds,
including any notice of redemption; (iii) the selection by the Depository and its Participants of the
beneficial interests in the Refunding Bonds to be prepaid in the event the District redeems the
Refunding Bonds in part; (iv) or the payment by the Depository or any Participant or any other
person, of any amount with respect to principal, premium, if any, or interest on the Refunding
Bonds. The District and the Paying Agent may treat and consider the person in whose name each
the Refunding Bond is registered in the Bond Register as the absolute owner (the “Registered
Owner” or “Owner”) of such the Refunding Bond for the purpose of payment of principal of and
premium and interest on and to such Refunding Bond, for the purpose of giving notices of
redemption and other matters with respect to such Refunding Bond, for the purpose of registering
transfers with respect to such Refunding Bond, and for all other purposes whatsoever. The Paying
Agent shall pay all principal of and premium, if any, and interest on the Refunding Bonds only to
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or upon the order of the respective Owner, as shown in the Bond Register, or his respective
attorney duly authorized in writing, and all such payments shall be valid and effective to fully
satisfy and discharge the District’s obligations with respect to payment of principal of, and
premium, if any, and interest on the Refunding Bonds to the extent of the sum or sums so paid. No
person other than an Owner, as shown in the Bond Register, shall receive a certificate evidencing
the obligation to make payments of principal of, and premium, if any, and interest on the
Refunding Bonds. Upon delivery by the Depository to the Owner and the Paying Agent, of written
notice to the effect that the Depository has determined to substitute a new nominee in place of the
Nominee, and subject to the provisions herein with respect to the Record Date, the word
“Nominee” in this Resolution shall refer to such nominee of the Depository.
1.
Delivery of Letter of Representations. In order to qualify the Refunding Bonds
for the Depository’s book-entry system, the District and the Paying Agent shall execute and
deliver to the Depository a Letter of Representations. The execution and delivery of a Letter of
Representations shall not in any way impose upon the District or the Paying Agent any obligation
whatsoever with respect to persons having interests in the Refunding Bonds other than the
Owners, as shown on the Bond Register. By executing a Letter of Representations, the Paying
Agent shall agree to take all action necessary at all times so that the District will be in compliance
with all representations of the District in such Letter of Representations. In addition to the
execution and delivery of a Letter of Representations, the District and the Paying Agent shall take
such other actions, not inconsistent with this Resolution, as are reasonably necessary to qualify
the Refunding Bonds for the Depository’s book-entry program.
2.
Selection of Depository. In the event (i) the Depository determines not to
continue to act as securities depository for the Refunding Bonds, or (ii) the District determines
that continuation of the book-entry system is not in the best interest of the beneficial owners of
the Refunding Bonds or the District, then the District will discontinue the book-entry system with
the Depository. If the District determines to replace the Depository with another qualified
securities depository, the District shall prepare or direct the preparation of a new single, separate,
fully registered bond for each maturity date of such the Refunding Bond, registered in the name
of such successor or substitute qualified securities depository or its Nominee as provided in
subsection (4) hereof. If the District fails to identify another qualified securities depository to
replace the Depository, then the Refunding Bonds shall no longer be restricted to being registered
in such Bond Register in the name of the Nominee, but shall be registered in whatever name or
names the Owners transferring or exchanging such Refunding Bonds shall designate, in
accordance with the provisions of this Section 6(c).
3.
Payments to Depository. Notwithstanding any other provision of this Resolution
to the contrary, so long as all outstanding Refunding Bonds are held in book-entry and registered
in the name of the Nominee, all payments by the District or Paying Agent with respect to
principal of and premium, if any, or interest on the Refunding Bonds and all notices with respect
to such Refunding Bonds shall be made and given, respectively to the Nominee, as provided in
the Letter of Representations or as otherwise instructed by the Depository and agreed to by the
Paying Agent notwithstanding any inconsistent provisions herein.
4.
Transfer of Refunding Bonds to Substitute Depository.
(A)
The Refunding Bonds shall be initially issued as described in the Official
Statement. Registered ownership of such Refunding Bonds, or any portions thereof, may not
thereafter be transferred except:
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(1)
to any successor of DTC or its Nominee, or of any substitute depository
designated pursuant to Section 6(c)(i)(4)(A)(2) (“Substitute Depository”); provided that any
successor of DTC or Substitute Depository shall be qualified under any applicable laws to provide
the service proposed to be provided by it;
(2)
to any Substitute Depository, upon (a) the resignation of DTC or its
successor (or any Substitute Depository or its successor) from its functions as depository, or (b) a
determination by the District that DTC (or its successor) is no longer able to carry out its functions
as depository; provided that any such Substitute Depository shall be qualified under any applicable
laws to provide the services proposed to be provided by it; or
(3)
to any person as provided below, upon (a) the resignation of DTC or its
successor (or any Substitute Depository or its successor) from its functions as depository, or (b) a
determination by the District that DTC or its successor (or Substitute Depository or its successor)
is no longer able to carry out its functions as depository.
(B)
In the case of any transfer pursuant to Section 6(c)(i)(4)(A)(1) or (2), upon
receipt of all outstanding Refunding Bonds by the Paying Agent, together with a written request of
the District to the Paying Agent designating the Substitute Depository, a single new Bond, which
the District shall prepare or cause to be prepared, shall be executed and delivered for each maturity
of Refunding Bonds then outstanding, registered in the name of such successor or such Substitute
Depository or their Nominees, as the case may be, all as specified in such written request of the
District. In the case of any transfer pursuant to Section 6(c)(i)(4)(A)(3), upon receipt of all
outstanding Refunding Bonds by the Paying Agent, together with a written request of the District
to the Paying Agent, new Refunding Bonds, which the District shall prepare or cause to be
prepared, shall be executed and delivered in such denominations and registered in the names of
such persons as are requested in such written request of the District, provided that the Paying
Agent shall not be required to deliver such new Refunding Bonds within a period of less than sixty
(60) days from the date of receipt of such written request from the District.
(C)
In the case of a partial redemption of any Refunding Bonds evidencing a portion
of the principal maturing in a particular year, DTC or its successor (or any Substitute Depository or
its successor) shall make an appropriate notation on such Refunding Bonds indicating the date and
amounts of such reduction in principal, in form acceptable to the Paying Agent, all in accordance
with the Letter of Representations. The Paying Agent shall not be liable for such Depository’s
failure to make such notations or errors in making such notations.
(D)
The District and the Paying Agent shall be entitled to treat the person in whose
name any Bond is registered as the Owner thereof for all purposes of this Resolution and any
applicable laws, notwithstanding any notice to the contrary received by the Paying Agent or the
District; and the District and the Paying Agent shall not have responsibility for transmitting
payments to, communicating with, notifying, or otherwise dealing with any beneficial owners of
the Refunding Bonds. Neither the District nor the Paying Agent shall have any responsibility or
obligation, legal or otherwise, to any such beneficial owners or to any other party, including DTC
or its successor (or Substitute Depository or its successor), except to the Owner of any Refunding
Bonds, and the Paying Agent may rely conclusively on its records as to the identity of the Owners
of the Refunding Bonds.
SECTION 7. Execution of Refunding Bonds. The Refunding Bonds shall be signed by the
President of the Board of Trustees of the District, by his or her manual or facsimile signature and
countersigned by the manual or facsimile signature of the Clerk or Secretary of or to the Board, all in their
official capacities. No Refunding Bond shall be valid or obligatory for any purpose or shall be entitled to
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any security or benefit under this Resolution unless and until the certificate of authentication printed on
the Refunding Bond is signed by the Paying Agent as authenticating agent. Authentication by the Paying
Agent shall be conclusive evidence that the Refunding Bond so authenticated has been duly issued, signed
and delivered under this Resolution and is entitled to the security and benefit of this Resolution. There
shall be attached to each Refunding Bond the legal opinion of Stradling Yocca Carlson & Rauth, a
Professional Corporation, and, immediately preceding such legal opinion, a certificate executed with the
facsimile signature of the Secretary to the Board of Trustees, said certificate to be in substantially the
following form:
The following is a true copy of the opinion rendered by Stradling Yocca Carlson &
Rauth, a Professional Corporation in connection with the issuance of, and dated as of
the date of the original delivery of, the bonds. A signed copy is on file in my office.
(Facsimile Signature)
Secretary, Board of Trustees
SECTION 8. Paying Agent; Transfer and Exchange. So long as any of the Refunding Bonds
remain outstanding, the District will cause the Paying Agent to maintain and keep at its designated office
all books and records necessary for the registration, exchange and transfer of the Refunding Bonds as
provided in this Section. Subject to the provisions of Section 9 below, the person in whose name a
Refunding Bond is registered on the Bond Register shall be regarded as the absolute Owner of that
Refunding Bond for all purposes of this Resolution. Payment of or on account of the principal or
premium, if any, and interest on any Refunding Bond shall be made only to or upon the order of that
person; neither the District nor the Paying Agent shall be affected by any notice to the contrary, but the
registration may be changed as provided in this Section. All such payments shall be valid and effectual to
satisfy and discharge the District’s liability upon the Refunding Bonds, including interest, to the extent of
the amount or amounts so paid.
Any Refunding Bond may be exchanged for Refunding Bonds of like tenor, maturity and
Transfer Amount upon presentation and surrender at the designated office of the Paying Agent, together
with a request for exchange signed by the Owner or by a person legally empowered to do so in a form
satisfactory to the Paying Agent. A Refunding Bond may be transferred on the Bond Register only upon
presentation and surrender of the Refunding Bond at the designated office of the Paying Agent together
with an assignment executed by the Owner or by a person legally empowered to do so in a form
satisfactory to the Paying Agent. Upon exchange or transfer, the Paying Agent shall complete,
authenticate and deliver a new Refunding Bond or Refunding Bonds of like tenor and of any authorized
denomination or denominations requested by the Owner equal to the Transfer Amount of the Refunding
Bond surrendered and bearing or accruing interest at the same rate and maturing on the same date.
If manual signatures on behalf of the District are required in connection with an exchange or
transfer, the Paying Agent shall undertake the exchange or transfer of Refunding Bonds only after the
new Refunding Bonds are signed by the authorized officers of the District. In all cases of exchanged or
transferred Refunding Bonds, the District shall sign and the Paying Agent shall authenticate and deliver
Refunding Bonds in accordance with the provisions of this Resolution. All fees and costs of transfer shall
be paid by the requesting party. Those charges may be required to be paid before the procedure is begun
for the exchange or transfer. All Refunding Bonds issued upon any exchange or transfer shall be valid
obligations of the District, evidencing the same debt, and entitled to the same security and benefit under
this Resolution as the Refunding Bonds surrendered upon that exchange or transfer.
Any Refunding Bond surrendered to the Paying Agent for payment, retirement, exchange,
replacement or transfer shall be cancelled by the Paying Agent. The District may at any time deliver to
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the Paying Agent for cancellation any previously authenticated and delivered Refunding Bonds that the
District may have acquired in any manner whatsoever, and those Refunding Bonds shall be promptly
cancelled by the Paying Agent. Written reports of the surrender and cancellation of Refunding Bonds
shall be made to the District by the Paying Agent as requested by the District. The cancelled Refunding
Bonds shall be retained for three years, then returned to the District or destroyed by the Paying Agent as
directed by the District.
Neither the District nor the Paying Agent will be required (a) to issue or transfer any Refunding
Bonds during a period beginning with the opening of business on the 16th business day next preceding
either any Bond Payment Date or any date of selection of Refunding Bonds to be redeemed and ending
with the close of business on the Bond Payment Date or any day on which the applicable notice of
redemption is given or (b) to transfer any Refunding Bonds which have been selected or called for
redemption in whole or in part.
SECTION 9. Payment. Payment of interest on any Refunding Bond on any Bond Payment
Date shall be made to the person appearing on the registration books of the Paying Agent as the Owner
thereof as of the Record Date immediately preceding such Bond Payment Date, such interest to be paid by
check mailed to such Owner on the Bond Payment Date at his address as it appears on such registration
books or at such other address as he may have filed with the Paying Agent for that purpose on or before
the Record Date. The Owner in an aggregate principal of $1,000,000 or more may request in writing to
the Paying Agent that such Owner be paid interest by wire transfer to the bank and account number on
file with the Paying Agent as of the Record Date. The Principal, and redemption price, if any, shall be
payable upon maturity or redemption upon surrender at the designated office of the Paying Agent. The
interest, principal and premiums, if any, on the Refunding Bonds shall be payable in lawful money of the
United States of America. The Paying Agent is hereby authorized to pay the Refunding Bonds when duly
presented for payment at maturity, and to cancel all Refunding Bonds upon payment thereof. The
Refunding Bonds are general obligations of the District, payable without limit as to rate or amount solely
from the levy of ad valorem property taxes upon all property subject to taxation within the District.
SECTION 10. Form of Refunding Bonds. The Refunding Bonds shall be in substantially the
following form, allowing those officials executing the Refunding Bonds to make the insertions and
deletions necessary to conform the Refunding Bonds to this Resolution, the Purchase Contract and the
Official Statement:
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(Form of Refunding Bond)
REGISTERED
NO.
REGISTERED
$
CABRILLO COMMUNITY COLLEGE DISTRICT
(SANTA CRUZ, MONTEREY AND SAN BENITO COUNTIES)
2012 GENERAL OBLIGATION REFUNDING BOND
INTEREST RATE:
___% per annum
REGISTERED OWNER:
MATURITY DATE:
August 1, ____
DATED AS OF:
_____________, 2012
CUSIP
________
CEDE & CO.
PRINCIPAL AMOUNT:
The Cabrillo Community College District (the “District”) for value received, promises to pay to
the Registered Owner named above, or registered assigns, the Principal Amount on the Maturity Date,
each as stated above, and interest thereon until the Principal Amount is paid or provided for at the Interest
Rate stated above, on February 1 and August 1 of each year (the “Bond Payment Dates”), commencing
August 1, 2012. This bond will bear interest from the Bond Payment Date next preceding the date of
authentication hereof unless it is authenticated as of a day during the period from the 16th day of the
month next preceding any Bond Payment Date to the Bond Payment Date, inclusive, in which event it
shall bear interest from such Bond Payment Date, or unless it is authenticated on or before July 15, 2012,
in which event it shall bear interest from the Date of Delivery. Interest on this bond shall be computed on
the basis of a 360-day year of twelve 30-day months. Principal and interest are payable in lawful money
of the United States of America, without deduction for the paying agent services, to the person in whose
name this bond (or, if applicable, one or more predecessor bonds) is registered (the “Registered Owner”)
on the Register maintained by the Paying Agent, initially the The Bank of New York Mellon Trust
Company, N. A.. Principal is payable upon presentation and surrender of this bond at the designated
office of the Paying Agent. Interest is payable by check mailed by the Paying Agent on each Bond
Payment Date to the Registered Owner of this bond (or one or more predecessor bonds) as shown and at
the address appearing on the Register at the close of business on the 15th day of the calendar month next
preceding that Bond Payment Date (the “Record Date”). The Owner of Refunding Bonds in the
aggregate Principal amount of $1,000,000 or more may request in writing to the Paying Agent that the
Owner be paid interest by wire transfer to the bank and account number on file with the Paying Agent as
of the Record Date.
This bond is one of an authorization of bonds issued by the District pursuant to Government Code
Section 53550 et seq. (the “Act”) for the purpose of refunding certain of its outstanding bonds of the
District’s $59,997,760 General Obligation Bonds, Election of 2004, Series A, and to pay all necessary
legal, financial, and contingent costs in connection therewith. The bonds are being issued under authority
of and pursuant to the Act, the laws of the State of California, and the resolution of the Board of Trustees
of the District adopted on March 5, 2012 (the “Bond Resolution”). This bond and the issue of which this
bond is one are general obligation bonds of the District payable as to both Principal and interest solely
from the proceeds of the levy of ad valorem taxes on all property subject to such taxes in the District,
which taxes are unlimited as to rate or amount.
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The bonds of this issue comprise $________ Principal amount of Current Interest Bonds, of
which this bond is a part (each a “Refunding Bond”).
This bond is exchangeable and transferable for bonds of like tenor, maturity and principal amount
and in authorized denominations at the designated office of the Paying Agent by the Registered Owner or
by a person legally empowered to do so, upon presentation and surrender hereof to the Paying Agent,
together with a request for exchange or an assignment signed by the Registered Owner or by a person
legally empowered to do so, in a form satisfactory to the Paying Agent, all subject to the terms,
limitations and conditions provided in the Bond Resolution. All fees and costs of transfer shall be paid by
the transferor. The District and the Paying Agent may deem and treat the Registered Owner as the
absolute Owner of this bond for the purpose of receiving payment of or on account of Principal or interest
and for all other purposes, and neither the District nor the Paying Agent shall be affected by any notice to
the contrary.
Neither the District nor the Paying Agent will be required (a) to issue or transfer any bond during
a period beginning with the opening of business on the 16th business day next preceding either any Bond
Payment Date or any date of selection of bonds to be redeemed and ending with the close of business on
the Bond Payment Date or day on which the applicable notice of redemption is given or (b) to transfer
any bond which has been selected or called for redemption in whole or in part.
The Refunding Bonds maturing on or before August 1, 20__ are not subject to redemption prior
to their fixed maturity dates. The Refunding Bonds maturing on or after August 1, 20__ are subject to
redemption on or after August 1, 20__ or on any date thereafter at the option of the District as a whole or
in part at a redemption price equal to the principal amount of the Refunding Bonds called for redemption,
plus interest accrued thereon to the date fixed for redemption, without premium.
The Refunding Bonds maturing on August 1, 20__ are subject to mandatory sinking fund
redemption from moneys in the Debt Service Fund on August 1 of each year on and after August 1, 20__,
at a redemption price equal to the principal amount thereof, together with accrued interest to the date
fixed for redemption, without premium. The principal amounts represented by such Refunding Bonds to
be so redeemed and the dates therefore and the final payment date is as indicated in the following table:
Redemption Dates
TOTAL
Principal Amounts
$
The principal amount to be redeemed in each year shown above will be reduced proportionately
or as otherwise directed by the District, in integral multiples of $5,000, by any portion of the Refunding
Term Bond optionally redeemed prior to the mandatory sinking fund redemption date.
If less than all of the bonds of any one maturity shall be called for redemption, the particular
bonds or portions of bonds of such maturity to be redeemed shall be selected by lot by the District in such
manner as the District in its discretion may determine; provided, however, that the portion of any bond to
be redeemed shall be in the Principal amount of $5,000 or some multiple thereof. If less than all of the
bonds stated to mature on different dates shall be called for redemption, the particular bonds or portions
thereof to be redeemed shall be called in any order of maturity selected by the District or, if not so
selected, in the inverse order of maturity.
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Reference is made to the Bond Resolution for a more complete description of the provisions,
among others, with respect to the nature and extent of the security for the bonds of this series, the rights,
duties and obligations of the District, the Paying Agent and the Registered Owners, and the terms and
conditions upon which the bonds are issued and secured. The Registered Owner of this bond assents, by
acceptance hereof, to all of the provisions of the Bond Resolution.
It is certified and recited that all acts and conditions required by the Constitution and laws of the
State of California to exist, to occur and to be performed or to have been met precedent to and in the
issuing of the bonds in order to make them legal, valid and binding general obligations of the District,
have been performed and have been met in regular and due form as required by law; that payment in full
for the bonds has been received; that no statutory or constitutional limitation on indebtedness or taxation
has been exceeded in issuing the bonds; and that due provision has been made for levying and collecting
ad valorem property taxes on all of the taxable property within the District in an amount sufficient to pay
Principal and interest when due.
This bond shall not be valid or obligatory for any purpose and shall not be entitled to any security
or benefit under the Bond Resolution until the Certificate of Authentication below has been signed.
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IN WITNESS WHEREOF, the Cabrillo Community College District has caused this bond to be
executed on behalf of the District and in their official capacities by the manual or facsimile signatures of
the President of the Board of Trustees of the District, and to be countersigned by the manual or facsimile
signature of the Secretary to or Clerk of the Board of Trustees, all as of the date stated above.
CABRILLO COMMUNITY COLLEGE DISTRICT
By:
(Facsimile Signature)
President, Board of Trustees
COUNTERSIGNED:
(Facsimile Signature)
Secretary to Board of Trustees
CERTIFICATE OF AUTHENTICATION
This bond is one of the bonds described in the Bond Resolution referred to herein which has been
authenticated and registered on _________________, 2012.
THE BANK OF NEW YORK MELLON TRUST
COMPANY, N. A., as Paying Agent
By:
Authorized Officer
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ASSIGNMENT
For value received, the undersigned sells, assigns and transfers to (print or typewrite name,
address and zip code of Transferee): ___________________________________________________ this
bond and irrevocably constitutes and appoints attorney to transfer this bond on the books for registration
thereof, with full power of substitution in the premises.
Dated: ________________________
_____________________________
Signature Guaranteed:
_____________________________
Notice:
The assignor’s signature to this assignment must correspond with the name as it appears
upon the within bond in every particular, without alteration or any change whatever, and
the signature(s) must be guaranteed by an eligible guarantor institution.
Social Security Number, Taxpayer Identification Number or other identifying number of
Assignee: _________________
Unless this certificate is presented by an authorized representative of The Depository Trust
Company to the issuer or its agent for registration of transfer, exchange or payment, and any certificate
issued is registered in the name of Cede & Co. or such other name as requested by an authorized
representative of The Depository Trust Company and any payment is made to Cede & Co., ANY
TRANSFER, PLEDGE OR OTHER USE HEREOF FOR VALUE OR OTHERWISE BY OR TO ANY
PERSON IS WRONGFUL since the registered owner hereof, Cede & Co., has an interest herein.
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LEGAL OPINION
The following is a true copy of the opinion rendered by Stradling Yocca Carlson & Rauth, a
Professional Corporation in connection with the issuance of, and dated as of the date of the original
delivery of, the bonds. A signed copy is on file in my office.
By:
(Facsimile Signature)
Secretary to Board of Trustees
(Form of Legal Opinion)
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SECTION 11. Delivery of Refunding Bonds. The proper officials of the District shall cause the
Refunding Bonds to be prepared and, following their sale, shall have the Refunding Bonds signed and
delivered, together with a true transcript of proceedings with reference to the issuance of the Refunding
Bonds, to the original purchaser upon payment of the purchase price therefor.
SECTION 12. Deposit of Proceeds of Refunding Bonds; Escrow Agreement. An amount of the
proceeds from the sale of the Refunding Bonds necessary to purchase Federal Securities shall be
transferred to the Escrow Agent for deposit in the escrow fund (the “Escrow Fund”) established under the
Escrow Agreement, which amount, together with an amount or amounts of cash held uninvested therein,
shall be sufficient to refund the Refunded Bonds all as set forth in a certificate of an Authorized Officer.
Premium received from the sale of the Refunding Bonds desired to pay all or a portion of the costs of
issuing the Refunding Bonds may be deposited in the fund of the District held by the Escrow Agent and
known as the “Cabrillo Community College District General Obligation Refunding Bonds Cost of
Issuance Fund” (the “Cost of Issuance Fund”) and shall be kept separate and distinct from all other
District funds, and those proceeds shall be used solely for the purpose of paying costs of issuance of the
Refunding Bonds.
Any accrued interest received by the District from the sale of the Refunding Bonds shall be kept
separate and apart in the fund hereby created and established and to be designated as the “Cabrillo
Community College District, General Obligation Refunding Bonds Debt Service Fund” (the “Debt
Service Fund”) for the Refunding Bonds and used only for payments of Principal of and interest on the
Refunding Bonds. The Debt Service Fund shall be held by Santa Cruz County. Money on deposit in the
debt service fund established for the Refunded Bonds collected to make the payments on the Refunded
Bonds due on and after August 1, 2015, as applicable (i) may be used to pay the debt service due on and
after August 1, 2015, as applicable on any Prior Bonds not to be refunded from proceeds of the Refunding
Bonds, (ii) may be transferred to the Escrow Fund and applied as set forth in the Escrow Agreement or
(iii) may be used to pay Principal of and interest due, if any, on the Refunding Bonds. Any premium
received by the District from the sale of the Refunding Bonds may be transferred to the Debt Service
Fund or applied to the payment of cost of issuance of the Refunding Bonds, or some combination of
deposits. Any excess proceeds of the Refunding Bonds not needed for the authorized purposes set forth
herein for which the Refunding Bonds are being issued shall be transferred to the Debt Service Fund and
applied to the payment of the Principal of and interest on the Refunding Bonds. If, after payment in full
of the Refunding Bonds, there remain excess proceeds, any such excess amounts shall be transferred to
the general fund of the District. Notwithstanding any of the foregoing, the provisions of this Section 12
as they relate to the dispersal and allocation of moneys on deposit in the debt service funds established for
the Refunded Bonds collected to pay the interest and principal due on and after August 1, 2015, as
applicable on the Refunded Bonds and the provisions of this Section 12 as they relate to the application of
any premium received by the District from the sale of the Refunding Bonds may be amended by the
Purchase Contract or the Official Statement so long as the transactions contemplated by such amendment
are in compliance with the provisions of the Act.
The moneys in the Debt Service Fund, to the extent necessary to pay the principal of and interest
on the Refunding Bonds as the same become due and payable, shall be transferred by the The Bank of
New York Mellon Trust Company, N. A. to the Paying Agent which, in turn, shall pay such moneys to
DTC to pay the principal of and interest on the Refunding Bonds. DTC will thereupon make payments of
principal and interest on the Refunding Bonds to the DTC Participants who will thereupon make
payments of principal and interest to the beneficial owners of the Refunding Bonds. Any moneys
remaining in the Debt Service Fund after the Refunding Bonds and the interest thereon have been paid, or
provision for such payment has been made, shall be transferred to the general fund of the District.
Except as required below to satisfy the requirements of Section 148(f) of the Internal Revenue
Code of 1986, as amended (the “Code”), interest earned on the investment of monies held in the Debt
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Service Fund shall be retained in the Debt Service Fund and used to pay Principal and interest on the
Refunding Bonds when due.
SECTION 13. Rebate Fund.
(a)
General. If necessary, there shall be created and established a special fund designated the
“Cabrillo Community College District General Obligation Refunding Bonds Rebate Fund” (the “Rebate
Fund”). All amounts at any time on deposit in the Rebate Fund shall be held in trust, to the extent
required to satisfy the requirement to make rebate payments to the United States (the “Rebate
Requirement”) pursuant to Section 148 of the Code, and the Treasury Regulations promulgated
thereunder (the “Rebate Regulations”). Such amounts shall be free and clear of any lien hereunder and
shall be governed by this Section and Section 14 of this Resolution and by the Tax Certificate concerning
certain matters pertaining to the use and investment of proceeds of the Refunding Bonds, executed and
delivered to the District on the date of issuance of the Refunding Bonds, including any and all exhibits
attached thereto (the “Tax Certificate”).
(b)
Deposits.
(i)
Within forty-five (45) days of the end of each fifth Bond Year (as such term is
defined in the Tax Certificate) (1) the District shall calculate or cause to be calculated with respect
to the Refunding Bonds the amount that would be considered the “rebate amount” within the
meaning of Section 1.148-3 of the Rebate Regulations, using as the “computation date” for this
purpose the end of such five Bond Years, and (2) the District shall deposit to the Rebate Fund from
deposits from the District or from amounts available therefor on deposit in the other funds
established hereunder, if and to the extent required, amounts sufficient to cause the balance in the
Rebate Fund to be equal to the “rebate amount” so calculated.
(ii)
The District shall not be required to deposit any amount to the Rebate Fund in
accordance with the preceding sentence if the amount on deposit in the Rebate Fund prior to the
deposit required to be made under this subsection (b) equals or exceeds the “rebate amount”
calculated in accordance with the preceding sentence. Such excess may be withdrawn from the
Rebate Fund to the extent permitted under subsection (g) of this Section.
(iii)
The District shall not be required to calculate the “rebate amount” and the
District shall not be required to deposit any amount to the Rebate Fund in accordance with this
subsection (b), with respect to all or a portion of the proceeds of the Refunding Bonds (including
amounts treated as the proceeds of the Refunding Bonds) (1) to the extent such proceeds satisfy the
expenditure requirements of Section 148(f)(4)(B) or Section 148 (f)(4)(C) of the Code or Section
1.148-7(d) of the Treasury Regulations or the small issuer exception of Section 148(f)(4)(D) of the
Code, whichever is applicable, and otherwise qualify for the exception of the Rebate Requirement
pursuant to whichever of said sections is applicable, or (2) to the extent such proceeds are subject
to an election by the District under Section 148(f)(4)(C)(vii) of the Code to pay a one and one-half
percent (1½%) penalty in lieu of arbitrage rebate in the event any of the percentage expenditure
requirements of Section 148(f)(4)(C) are not satisfied, or (3) to the extent such proceeds qualify for
the exception to arbitrage rebate under Section 148(f)(4)(A)(ii) of the Code for amounts in a “bona
fide debt service fund.” In such event, and with respect to such amounts, the District shall not be
required to deposit any amount to the Rebate Fund in accordance with this subsection (b).
(c)
Withdrawal Following Payment of Refunding Bonds. Any funds remaining in the Rebate
Fund after redemption of all the Refunding Bonds and any amounts described in paragraph (ii) of
subsection (d) of this Section, including accrued interest, shall be transferred to the General Fund of the
District.
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(d)
Withdrawal for Payment of Rebate. Subject to the exceptions contained in subsection (b)
of this Section to the requirement to calculate the “rebate amount” and make deposits to the Rebate Fund,
the District shall pay to the United States, from amounts on deposit in the Rebate Fund,
(i)
not later than sixty (60) days after the end of (a) the fifth (5th) Bond Year, and
(b) each fifth (5th) Bond Year thereafter, an amount that, together with all previous rebate
payments, is equal to at least 90% of the “rebate amount” calculated as of the end of such Bond
Year in accordance with Section 1.148-3 of the Rebate Regulations; and
(ii)
not later than sixty (60) days after the payment of all Refunding Bonds, an
amount equal to one hundred percent (100%) of the “rebate amount” calculated as of the date of
such payment (and any income attributable to the “rebate amount” determined to be due and
payable) in accordance with Section 1.148-3 of the Rebate Regulations.
(e)
Rebate Payments. Each payment required to be made pursuant to subsection (d) of this
Section shall be made to the Internal Revenue Service Center, Ogden, Utah 84201, on or before the date
on which such payment is due, and shall be accompanied by Internal Revenue Service Form 8038-T, such
form to be prepared or caused to be prepared by or on behalf of the District.
(f)
Deficiencies in the Rebate Fund. In the event that, prior to the time of any payment
required to be made from the Rebate Fund, the amount in the Rebate Fund is not sufficient to make such
payment when such payment is due, the District shall calculate the amount of such deficiency and deposit
an amount equal to such deficiency into the Rebate Fund prior to the time such payment is due.
(g)
Withdrawals of Excess Amount. In the event that immediately following the calculation
required by subsection (b) of this Section, but prior to any deposit made under said subsection, the
amount on deposit in the Rebate Fund exceeds the “rebate amount” calculated in accordance with said
subsection, upon written instructions from the District, the District may withdraw the excess from the
Rebate Fund and credit such excess to the Debt Service Fund.
(h)
Record Retention. The District shall retain records of all determinations made hereunder
until three years after the retirement of the Refunding Bonds.
(i)
Survival of Defeasance. Notwithstanding anything in this Resolution to the contrary, the
Rebate Requirement shall survive the payment in full or defeasance of the Refunding Bonds.
SECTION 14. Security for the Refunding Bonds. There shall be levied on all the taxable
property in the District, in addition to all other taxes, a continuing direct ad valorem tax annually during
the period the Refunding Bonds are outstanding in an amount sufficient to pay the Principal of and
interest on the Refunding Bonds when due, which moneys when collected will be placed in the Debt
Service Fund of the District, which fund is irrevocably pledged for the payment of the principal of and
interest on the Refunding Bonds when and as the same fall due. The District covenants to cause the
County to take all actions necessary to levy such ad valorem tax in accordance with this Section 14 and
Section 53559 of the Act.
SECTION 15. Arbitrage Covenant. The District will restrict the use of the proceeds of the
Refunding Bonds in such manner and to such extent, if any, as may be necessary, so that the Refunding
Bonds will not constitute arbitrage bonds under Section 148 of the Code and the applicable regulations
prescribed under that Section or any predecessor section.
SECTION 16. Legislative Determinations. The Board determines that all acts and conditions
necessary to be performed by the Board or to have been met precedent to and in the issuing of the
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Refunding Bonds in order to make them legal, valid and binding general obligations of the District have
been performed and have been met, or will at the time of delivery of the Refunding Bonds have been
performed and have been met, in regular and due form as required by law; and that no statutory or
constitutional limitation of indebtedness or taxation will have been exceeded in the issuance of the
Refunding Bonds. Furthermore, the Board finds and determines pursuant to Section 53552 of the Act that
the prudent management of the fiscal affairs of the District requires that it issue the Refunding Bonds
without submitting the question of the issuance of the Refunding Bonds to a vote of the qualified electors
of the District.
SECTION 17. Official Statement. The Preliminary Official Statement relating to the Refunding
Bonds is authorized to be prepared and the Authorized Officers, each alone, are hereby authorized and
directed, for and in the name and on behalf of the District, to execute and deliver such Preliminary
Official Statement to the Underwriter to be used in connection with the offering and sale of the Refunding
Bonds. The Authorized Officers, each alone, are hereby authorized and directed, for and in the name and
on behalf of the District, to deem the Preliminary Official Statement “final” pursuant to 15c2-12 of the
Securities Exchange Act of 1934, prior to its distribution and to execute and deliver to the Underwriter a
final Official Statement, substantially in the form of the Preliminary Official Statement, with such
changes therein, deletions therefrom and modifications thereto as the Authorized Officer executing the
same shall approve. The Preliminary Official Statement will be deemed approved upon the Authorized
Officers deeming the Preliminary Official Statement “final”. The Underwriter is hereby authorized to
distribute copies of the Preliminary Official Statement to persons who may be interested in the purchase
of the Refunding Bonds and is directed to deliver copies of any final Official Statement to the purchasers
of the Refunding Bonds. Execution of the Official Statement shall conclusively evidence the District’s
approval of the Official Statement.
SECTION 18. Insurance. In the event the District purchases bond insurance for the Refunding
Bonds, and to the extent that the Bond Insurer makes payment of the principal or interest on the
Refunding Bonds, it shall become the Owner of such Refunding Bonds with the right to payment of
principal or interest on the Refunding Bonds, and shall be fully subrogated to all of the Owners’ rights,
including the Owners’ rights to payment thereof. To evidence such subrogation (i) in the case of
subrogation as to claims that were past due interest components, the Paying Agent shall note the Bond
Insurer’s rights as subrogee on the registration books for the Refunding Bonds maintained by the Paying
Agent upon receipt of a copy of the cancelled check issued by the Bond Insurer for the payment of such
interest to the Owners of the Refunding Bonds, and (ii) in the case of subrogation as to claims for past due
principal, the Paying Agent shall note the Bond Insurer as subrogee on the registration books for the
Refunding Bonds maintained by the Paying Agent upon surrender of the Refunding Bonds by the Owners
thereof to the Bond Insurer or the insurance trustee for the Bond Insurer.
SECTION 19. Defeasance. All or any portion of the outstanding maturities of the Refunding
Bonds may be defeased prior to maturity in the following ways:
(a)
Cash: by irrevocably depositing with an independent escrow agent selected by the
District an amount of cash which together with amounts then on deposit in the Debt Service Fund is
sufficient to pay and discharge all Refunding Bonds outstanding and designated for defeasance (including
all principal and interest thereon and redemption premiums, if any) at or before their maturity date; or
(b)
Government Obligations: by irrevocably depositing with an independent escrow agent
selected by the District noncallable Government Obligations, together with cash, if required, in such
amount as will, in the opinion of an independent certified public accountant, together with interest to
accrue thereon and moneys then on deposit in the Debt Service Fund together with the interest to accrue
thereon, be fully sufficient to pay and discharge all Refunding Bonds outstanding and designated for
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defeasance (including all principal and interest represented thereby and prepayment premiums, if any) at
or before their maturity date;
then, notwithstanding that any of such Refunding Bonds shall not have been surrendered for payment, all
obligations of the District with respect to all such designated outstanding Refunding Bonds shall cease
and terminate, except only the obligation of the Paying Agent or an independent escrow agent selected by
the District to pay or cause to be paid from funds deposited pursuant to paragraphs (a) or (b) of this
Section, to the Owners of such designated Refunding Bonds not so surrendered and paid all sums due
with respect thereto.
For purposes of this Section, “Government Obligations” shall mean:
Direct and general obligations of the United States of America or obligations that are
unconditionally guaranteed as to principal and interest by the United States of America (which may
consist of obligations of the Resolution Funding Corporation that constitute strips), or “prerefunded”
municipal obligations rated in the highest rating category by Moody’s Investors Service or Standard &
Poor’s. In the case of direct and general obligations of the United States of America, Government
Obligations shall include evidences of direct ownership of proportionate interests in future interest or
principal payments of such obligations. Investments in such proportionate interests must be limited to
circumstances where (a) a bank or trust company acts as custodian and holds the underlying United States
obligations; (b) the owner of the investment is the real party in interest and has the right to proceed
directly and individually against the obligor of the underlying United States obligations; and (c) the
underlying United States obligations are held in a special account, segregated from the custodian’s
general assets, and are not available to satisfy any claim of the custodian, any person claiming through the
custodian, or any person to whom the custodian may be obligated; provided that such obligations are
rated or assessed “AAA” by Standard & Poor’s or “Aaa” by Moody’s Investors Service.
SECTION 20. Other Actions, Determinations and Approvals.
(a)
Officers of the Board, District officials and staff are hereby authorized and directed,
jointly and severally, to do any and all things and to execute and deliver any and all documents which
they may deem necessary or advisable in order to proceed with the issuance of the Refunding Bonds and
otherwise carry out, give effect to and comply with the terms and intent of this Resolution. Such actions
heretofore taken by such officers, officials and staff are hereby ratified, confirmed and approved.
(b)
The Board hereby finds and determines that both the total net interest cost to maturity on
the Refunding Bonds plus the principal amount of the Refunding Bonds will be less than the total net
interest cost to maturity on the Refunded Bonds plus the principal amount of the Refunded Bonds.
(c)
The Board anticipates that the Refunded Bonds will be redeemed on or about August 1,
2015 which is the first optional redemption date of such Refunded Bonds following the issuance of the
Refunding Bonds.
(d)
The Board hereby appoints The Bank of New York Mellon Trust Company, N. A. as
escrow agent (the “Escrow Agent”) for the Refunding Bonds and approves the form of Escrow
Agreement, by and between the District and the Escrow Agent on file with the Secretary to the Board.
The Authorized Officers, each alone, are hereby authorized to execute the Escrow Agreement with such
changes as they shall approve, such approval to be conclusively evidenced by either individual’s
execution and delivery thereof.
(e)
The Board hereby appoints the firm or firms identified in the Official Statement as the
underwriter for the Refunding Bonds, the firm identified as the financial advisor in the Official Statement,
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as financial advisor, and Stradling Yocca Carlson & Rauth, a Professional Corporation, San Francisco,
California, as bond counsel and disclosure counsel with respect to the issuance of the Refunding Bonds.
(f)
The provisions of this Resolution may be amended by the Purchase Contract and the
Official Statement; if the Purchase Contract so provides, the Refunding Bonds may be issued as crossover
refunding bonds pursuant to Section 53558(b) of the Government Code.
SECTION 21. Resolution to Treasurer-Tax Collector. The Clerk of this Board is hereby
directed to provide a certified copy of this Resolution to the Treasurer-Tax Collector of Santa Cruz
County immediately following its adoption.
SECTION 22. Continuing Disclosure. The District hereby covenants and agrees that it will
comply with and carry out all of the provisions of that certain Continuing Disclosure Certificate executed
by the District and dated the date of issuance and delivery of the Refunding Bonds, as originally executed
and as it may be amended from time to time in accordance with the terms thereof. Any Bondholder may
take such actions as may be necessary and appropriate, including seeking mandate or specific
performance by court order, to cause the District to comply with its obligations under this Section.
Noncompliance with this Section shall not result in acceleration of the Refunding Bonds.
SECTION 23. Recitals. All the recitals in this Resolution above are true and correct and this
Board so finds, determines and represents.
SECTION 24. Effective Date. This Resolution shall take effect immediately upon its passage.
PASSED AND ADOPTED this 15th day of March, 2012, by the following vote:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
President, Board of Trustees
Cabrillo Community College District
Attest:
Secretary to Board of Trustees
Cabrillo Community College District
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SECRETARY’S CERTIFICATE
I, _______________, Secretary to the Board of Trustees of the Cabrillo Community College
District, hereby certify as follows:
The foregoing is a full, true and correct copy of a resolution duly adopted at a regular meeting of
the Board of Trustees of said District duly and regularly and legally held at the regular meeting place
thereof on March 5, 2012, of which meeting all of the members of the Board of said District had due
notice and at which a quorum was present.
I have carefully compared the same with the original minutes of said meeting on file and of
record in my office and the foregoing is a full, true and correct copy of the original resolution adopted at
said meeting and entered in said minutes.
Said resolution has not been amended, modified or rescinded since the date of its adoption, and
the same is now in full force and effect.
Dated: ___________, 2012
Secretary
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AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
March 5, 2012
SUBJECT:
Career Technical Education Teacher Preparation Pipeline Grant
(CTE/TPP) 11-090
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
C.11
Background:
The college has received a grant in the amount of $120,000 from the Chancellor’s Office to continue efforts
to recruit and prepare students to become secondary and community college Career Technical Education
teachers. For the past four years the CTE/TPP has been augmented by grants from the Chancellor’s Office,
directed by Catherine Lachance, Project Manager, Fast Track To Work.
The grant application was developed in collaboration with area high schools, the Education department/Santa
Cruz County Office of Education, Santa Cruz Workforce Investment Board (WIB), the Santa Cruz County
Human Services Department, and California State University Monterey Bay. This grant will allow us to:
 Develop curriculum standards that support a “stand alone” Learning Service course for students who are
placed in local high schools and college classrooms in teaching assistant positions.
 Create ways by which to interface with Santa Cruz County College Commitment Initiative (S4C) to
build better bridges between and college partners in the community. Education 80 students will focus
on activities, presentations, college visitations, and teaching assisting in fourth grade classrooms.
 Recruit students from current CTE courses, other Cabrillo departments (e.g., Engineering; Education,
Mathematics, Science) and business/industry into math and/or science based CTE teacher pathways
by raising awareness of teaching careers linked to CTE fields and giving students and current CTE
professionals concrete opportunities to experience teaching in the classroom.
The grant funding period extends from February 1, 2012 to June 30, 2013.
Fiscal Impact:
An increase in $120,000 in expenditures and revenues.
Recommendation:
It is recommended that the Governing Board accept the grant from the Chancellor’s Office for $120,000. It is
further recommended that the Governing Board authorize the Vice President of Student Services to execute and
make all necessary arrangements in relations to this agreement on behalf of the college.
Administrator Initiating Item:
Dennis Bailey-Fougnier
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
114
115
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: President
March 5, 2012
SUBJECT:
Recommendation for Appointment to the Cabrillo College
Foundation Board of Directors
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
A.12
Background:
Membership on the Cabrillo College Foundation Board of Directors has traditionally included three
members of the Cabrillo College Board of Trustees. Currently, Cabrillo Trustees Rachael Spencer,
Gary Reece and Susan True serve as members of the Foundation Board. The Cabrillo College
Foundation Board is recommending replacing Rachael Spencer with Alan Smith to serve on the
Cabrillo College Foundation Board beginning 2011-12.
Fiscal Impact:
None.
Recommendation:
It is recommended by the Cabrillo College Foundation Board that the Cabrillo College Governing
Board replace Rachael Spencer with Alan Smith to serve on the Cabrillo College Foundation
Board beginning 2011-12.
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
116
117
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
March 5, 2012
Redevelopment Agency Update
REASON FOR BOARD CONSIDERATION
INFORMATION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
D.1
BACKGROUND:
An update on the elimination of Redevelopment Agencies will be provided at the March 5, 2012
Governing Board meeting by Santa Cruz County Auditor Mary Jo Walker.
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
118
119
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
March 5, 2012
2012-13 Budget Reduction Plans
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 4
D.2
INFORMATION
BACKGROUND:
The structural deficit for Cabrillo for 2012-13 is currently projected at $5.6 million. One of the major
components of the structural deficit is the built in increases in expenses that the college must budget
each year. The college is planning to utilize $2.3 in operating funds to bridge the 2012-13 deficit
leaving a deficit balance of $3.2 for 2012-13. The college has set a budget reduction target of $2.5
million for the 2012-13 Preliminary Budget. The first phase of budget planning, including 2.5 million
in reductions will be complete by May. All permanent reductions identified in the first phase will be
included in the 2012-13 Preliminary Budget approved by the Governing Board in June 2012.
Phase I reduction plans were presented and discussed with individuals impacted, department meetings,
Cabinet, Administrative Council, Managers and College Planning Council meetings. The Services
Program Review and Advisory Committee (SPRAC) has received all plans included in the
attachments. SPRAC feedback will be presented to the College Planning Council as soon as possible.
The budget reduction plans attached will come to the Governing Board for approval on April 6.
Phase I
Unrestricted General Fund Reductions $938,864
Restricted Fund Reductions
$128,731
Children’s Center Fund
$98,340
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
Governing Board
March 5, 2012
Phase I
Budget Criteria
III.B
II.E
III.C
III.C
II.E
III.C
III.C
III.C
III.C
III.C
III.C
120
2012-13 Budget Reductions
Description
Impact
PCN #
If Lottery funds reduce from the
Move DE-Blackboard fees off GF state, then the DE-CMS costs
to Instructional Lottery funds.
would revert to the general fund.
None: Moves the GF portion of
these two employees off the GF and
onto the CEED contract/cont ed
Program Spec - CEED
budget
None: Moves the GF portion of
these two employees off the GF and
onto the CEED contract/cont ed
Program Spec - CEED
budget
None: Moves the GF portion of
these two employees off the GF and
onto the CEED contract/cont ed
Office Specialist CEED
budget
Requires faculty director; reassign
Public Safety Director 1 FT CJ faculty to 50% faculty PS
management: $140,885 (incl
director: adjunct backfill $25,500
bene)
@ $1700/TU
Children Center Director Reassign 1 ECE FT faculty to
management: $93,019; state
faculty director @ 100% backfill;
funded, moves fulltime faculty off $51,000 adjunct backfill. Savings
general fund into state funds.
depends upon which FT faculty
serves as faculty director.
Computer lab LIA from 10 mo
None: computer lab is closed in
100% to 9 mo 100%
summer
Division Offices will reduce from 2
IDAs to 1 IDA with 1 centralized
IDA; reducing from 10 to 6. 3
IDA - Division Offices
positions are vacant.
IDA - Division Offices
same as above
IDA - Division Offices
same as above
same as above; unknown which
PCN will be eliminated depending
IDA - Division Offices
upon seniority
unknown
Total
FTE
% of Contract
Total GF Savings
$18,840
713503
0.5
50%
$36,175
713502
0.5
50%
$27,844
713504
0.0565
6%
$9,404
426005
1
100%
$117,518
441519
402506
$40,000
0.08
450505
420505
460507
O:\Board Items VP Admin folder\2012 Board Items\3_March 2012\2012-13 Budget Reductions\2012-13BudgetReductionsPhaseI_Instructionp2.xlsx
$5,776
$79,982
$64,943
$58,449
$67,283
$507,374
Governing Board
March 5, 2012
121
2012-13 Budget Reductions
Phase I
Budget Criteria
III. C
III. C
III. C
III. C
III. C
III. C
III. C
Description
Impact
IT Computer Systems Maint. Tech
Eliminate 2 IT coordinators/ Add a SQL Database Admin@ range 53 (net)
UPS
Reduce Postage Budget
M & O Operating Reductions
IT Operating budget reduction
Renegotiated Audit Contract
PCN #
401205
321002/321024
FTE
0.5
1
Total
CMP Goal E
$212,727
Renegotiate Cell Tower Leases- generate new revenue
$30,000
Reduction of 2012-13 Deficit
III. C
III. C
III. C
III. C
Student Services
Eliminate Outreach Coordinator
Eliminate 2 Admissions and Records Assistant II
Eliminate 1 Financial Aid Program Specialists
(FA Program Specialist will become a Financial Aid Advisor position)
% of Contract Total Savings
50%
$40,577
100%
$112,650
$7,500
$30,000
$10,000
$5,000
$7,000
$242,727
801503
821008/821020/821022
813116
0.46
2
1
50%
$41,642
100%
$140,178
100%
$6,943
(net @ unfilled rate)
Total
$188,763
Total Unrestricted General Fund Reductions
$938,864
O:\Board Items VP Admin folder\2012 Board Items\3_March 2012\2012-13 Budget Reductions\2012-13BudgetReductionsPhase IAdminSvcsp3-4.xlsx
Governing Board
March 5, 2012
122
2012-13 Budget Reductions
Phase I
Restricted General Fund- Categorical
Student Services- Matriculation/Stroke Center
III. B
Eliminate Director of Student Health Center
III. B
Reduce Stroke Center Counselor
861002
448003
1
0.25
100%
25%
Total
Children's Center Fund
Instruction- Children's Center
III. C
Eliminate Children's Center management position
$101,567
$27,164
$128,731
441519
1
Total
O:\Board Items VP Admin folder\2012 Board Items\3_March 2012\2012-13 Budget Reductions\2012-13BudgetReductionsPhase IAdminSvcsp3-4.xlsx
100%
$98,340
$98,340
123
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
March 5, 2012
SUBJECT:
Sunshine CCEU’s Initial Proposals:
CCEU/District 2012-13 Negotiations Reopeners
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
Page 1 of 1
ITEM NUMBER
D.3
BACKGROUND:
We are providing a placeholder for the CCEU 2012-13 Initial Proposals.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
124
125
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
March 5, 2012
Sunshine District’s Initial Proposals:
CCEU/District 2012-13 Negotiations Reopeners
REASON FOR BOARD CONSIDERATION
INFORMATION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 2
D.4
BACKGROUND:
The District’s Initial Proposal for negotiations with the Cabrillo Classified Employees Union (CCEU) is
listed below. This is a “reopener” contract negotiation year. The District and CCEU are each entitled to
submit up to seven articles no later than April, 2012. Members of the public may comment on the Initial
Proposal at this and the April, 2012 Board meeting, after which the Board will adopt the Proposal.
CABRILLO COLLEGE DISTRICT
INITIAL NEGOTIATIONS PROPOSAL TO THE
CABRILLO CLASSIFIED EMPLOYEES UNION
FOR THE 2012-13 ACADEMIC YEAR
I.
INTRODUCTION
The ongoing state economic crisis continues to adversely impact and create uncertainty for
California and its public schools. The future economic health (or survival) of K-14 education now
depends on voter approval of billions of dollars in temporary new taxes. If the Governor’s proposed
ballot measure fails, the District will suffer millions of dollars in mid-year cuts in January 2013. If
successful, the District will be fortunate to maintain the funding level it currently receives, even as
expenses continue to rise.
The District's Initial Proposal to the Cabrillo College Classified Employees Union (CCEU) for the
2012-13 academic year is based on the following Board Goals. By continuing to adhere to
these goals, the District reiterates its investment in the students we serve, even as we face
severe and relentless budget challenges.
All subsequent District proposals, as well as Union proposals, will be assessed by the District
according to whether they further the accomplishment of these criteria.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
126
Board Goals
1. Student success will be the priority in determining:
 Compensation and benefits for all employee groups that are sustainable and comparable with
best practice for similar organizations.
 Staffing patterns that conserve resources to support student achievement.
 Allocation of resources to creatively address student needs and increase achievement of
student goals.
2. The Board is committed to shared governance and values the timely recommendations of the
College Planning Council to inform board decisions.
Adherence to the Board’s goals in these difficult economic times requires long term solutions that
further the fiscal sustainability of the District. Uncertainty at the state level means all District
stakeholders must strive to remove uncertainties at the local level; expenditures must be controlled,
contained and reduced, including expenses related to negotiated agreements.
With these goals and priorities in mind, the District proposes as follows:
]
II.
DISTRICT INITIAL PROPOSAL
The District proposes to negotiate on the following Articles (and any related Appendices):
Article 11 Health & Welfare Benefits*: Health and welfare benefits represent a significant
uncontained negotiated cost item. Based on the Board’s goals and the need for long term
solutions that further fiscal sustainability, the Board’s highest priority in these negotiations is
to achieve significant structural changes in this article.
The District will also pursue changes in the following articles in accordance with the Board’s goals:
Article 7:
Article 8*:
Article 12:
Article 13:
Article 14:
Article 16:
Hours and Overtime
Compensation
Holidays
Vacation Plan
Leaves of Absence: Paid
Negotiated Layoff & Reemployment
* This may include discussion regarding retiring unit members.
The District looks forward to continued good faith negotiations with CCEU that are informed by
data linked to the Board’s goals, and in which the parties constructively confront the issues with
mutual respect and understanding.
#
127
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
March 5, 2012
2010-11 Foundation Audit Report
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 1
D.5
BACKGROUND:
The Cabrillo College Foundation’s annual audit for the fiscal year 2010-2011 was conducted by
Vavrinek, Trine, Day and Co., LLP. A copy of the audit report is provided under separate cover to the
Cabrillo College Governing Board as required by the California Education Code.
A copy of the audit report is available for review in the Foundation office, Sesnon House, 6500 Soquel
Drive, Aptos, CA 95003.
Administrator Initiating Item:
Graciano Mendoza
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
128
129
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
March 5, 2012
Quarterly Investment Report
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 6
D.6
BACKGROUND:
The Quarterly Investment Report for the quarter ending December 31, 2011 is now presented to the
Governing Board.
The majority of Cabrillo’s cash is deposited with the Santa Cruz County Treasurer’s Office. A statement
of the Treasurer’s portfolio is attached.
The financial institution acting as trustee for the proceeds of Certificates of Participation bonds is the US
Bank. A summary of Cabrillo’s holdings there is attached.
Statements from two term-share (certificate) accounts purchased with Bay Federal Credit Union by the
Associated Students of Cabrillo (ASC) College fund are summarized and attached. A report of the ASC
savings account is also included.
Administrator Initiating Item:
Roy Pirchio
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
130
131
132
133
134
135
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
March 5, 2012
Financial Reports
ENCLOSURE(S)
REASON FOR BOARD CONSIDERATION
INFORMATION
ITEM NUMBER
Page 1 of 22
D.7
BACKGROUND:
The following financial reports are presented for the information of the Governing Board:
Report
Period Ending
Trial Balance
1/31/12
Page
2
Year-to-Date Budget Reports
1/31/12
General Fund
Child Development Fund
Building Fund
Revenue Bond 1998 Construction Fund
Revenue Bond 2004 (Series A) Construction Fund
Revenue Bond 2004 (Series B) Construction Fund
Debt Service Fund
Retiree Benefit Fund
3-4
5-6
7
8
9
10
11
12
Clearing and Revolving
1/31/12
13
Bookstore
1/31/12
14-15
Cafeteria
1/31/12
16-17
Associated Students
1/31/12
18
Scholarships/Loans
1/31/12
19
Student Center Fee
1/31/12
20
Student Representation Fee
1/31/12
21
Trust and Agency
1/31/12
22
Administrator Initiating Item:
Roy Pirchio
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
136
137
138
139
140
141
142
143
144
145
146
147
148
149
150
151
152
153
154
155
156
157
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
March 5, 2012
SUBJECT:
2010-2011 Professional Development Leave Reports
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 8
D.8
BACKGROUND
The professional development leave reports for the 2010-2011 academic year are provided under
separate cover.
Each report was reviewed and approved by the Sabbatical Leave Review Board for form and content as
prescribed in Article 9 of the agreement between the Cabrillo College Federation of Teachers and the
Cabrillo College District.
Administrator Initiating Item:
Renée M. Kilmer, Vice President Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
X Yes  No
X Yes  No
Final Disposition
158
159
160
161
162
163
164
165
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
March 5, 2012
FROM: PRESIDENT
SUBJECT:
Spring 2012 Flex Week Activities
REASON FOR BOARD CONSIDERATION
INFORMATION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
D.9
BACKGROUND:
The Staff Development Committee organized five days of workshops and activities that took place from Monday,
January 30 through Friday, February 3, 2012. On these days faculty were released from their classroom assignments in
order to participate in staff development activities. (Title 5, Section 55722) Allowable activities included:
 Staff development, in-service training and instructional improvement;
 Program and course curriculum or learning resource development and evaluation;
 Student personnel service;
 Related activities, such as student advising, guidance and orientation, departmental or division
meetings, conferences and workshops, and institutional research;
 Other duties as assigned by the district.
 The necessary supporting activities for the above (Title 5, Section 55724 and 55726)
Fifty-four workshops were offered between Monday and Thursday of that week. On Friday, February 3, faculty
attended division and department meetings. President Brian King kicked off flex week with a reception and an
informal discussion on college issues, successes in the past year and challenges ahead, particularly with looming
budget reductions. A 3-day interactive workshop called On Course was offered the week prior to flex week, as well as
a basic skills symposium.
The theme of flex week, teach locally, think globally, was reflected in events which promoted fostering students’
global awareness and teaching to 21st century learning needs. Faculty had multiple opportunities to learn about working
collaboratively with individuals representing diverse cultures, and lifestyles in a spirit of mutual respect and open
dialogue. Workshops addressed strategies to work effectively with disabled students and “at risk” students due to class
or racial inequalities, educational struggles, immigration status, and students with language barriers.
Evaluations asked participants what they liked best about the workshop they attended.
“Nice to touch base with Marcy and Program Chairs regarding how [faculty] approach assessment.” Program
Chairs and SLO Assessment
“Every idea that was discussed was exhilarating.” Teaching Human Rights in a Global Context at the Community
College
“…looking at society [and] my generation differently.” Cabrillo Reads “Invisible Man”
“…inspiration to integrate the material into my teaching, and to take action toward a transformative society and
economic change.” “A wonderful blending of science and humanity.” The Ape Capers—Interdisciplinary
Perspectives on Primates
Administrator Initiating Item:
Academic and Professional Matter
Renée M. Kilmer, Vice President Instruction
 Yes  No
If yes, Faculty Senate Agreement
Senate President Signature
Yes
 No
Final Disposition
166
167
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
March 5, 2012
ARCC Update
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 20
D.10
BACKGROUND:
The Chancellor’s Office released the Accountability Reporting in the Community Colleges (ARCC) pilot report
on January 19, 2007. Since then the ARCC has been released five more times. Each year, the College is
required to submit a 500 word narrative that responds to the information present in the report. This narrative
becomes part of the final version of the ARCC in the official publication of the Chancellor’s Office report,
Focus on Results.
A requirement of the ARCC/AB 1417 legislation is that the Board of Trustees interacts with the accountability
report. To satisfy this requirement it is sufficient to show in the minutes that the Board discussed the report at a
Board meeting.
To promote a fruitful discussion, the Planning & Research Office has created a concise version of the 723 page
February draft of the report. This concise version focuses on Cabrillo College, though it includes the system
level averages for reference as well as the appendix that explains which colleges are included in the peer group
for each metric.
Administrator Initiating Item:
Brian King
Craig Hayward
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
168
Chancellor’s Office
California Community Colleges
Accountability Reporting for the Community Colleges:
Draft Report
A Report to the Legislature, pursuant to AB 1417
February 2012
California Community Colleges Chancellor’s Office
http://www.cccco.edu
DRAF
169
DRAFT
ARCC 2012 Report:
An Introduction to the College Level Indicators for the February Draft
The Accountability Reporting for the Community Colleges (ARCC) framework specifies
that community college performance data should be aggregated, analyzed, and reported at
two levels: the individual college level (college level indicators) and across the
community college system (systemwide indicators). We issue two drafts of the ARCC
report. The first draft (issue date October 2011) included initial performance data for the
college level indicators. Colleges use the October draft to check the data for their
indicators and correct these data as necessary. This second draft, issued in February 2012,
includes data for the college peer groups. Colleges use the February draft to prepare their
self-assessments in response to performance data and peer grouping. The final version of
the report (issue date March 2012) will include these self-assessments.
The following section of the February draft of the 2012 ARCC report presents results for
the performance indicators chosen for college level accountability reporting. Colleges
and schools of continuing education are organized alphabetically (by college name).
However, colleges that have “College of the…” in their titles will be found under “C.”
Results for each college are presented in Tables 1.1 to 1.11. The methodology for
performance indicators and college profile demographics is found in Appendix B. In the
current draft, Tables 1.1 to 1.11 are organized under three main categories: College
Performance Indicators, College Profiles, and College Peer Groups.
College Performance Indicators are further categorized as Degree/Certificate/Transfer,
Vocational/Occupational/Workforce Development, and Pre-Collegiate Improvement
(Basic Skills, ESL, and Career Development and College Preparation).
The tables present the following data for each college:
1.
2.
3.
4.
5.
6.
7.
8.
Student Progress and Achievement Rate
Percent of Students Who Earned at Least 30 Units
Persistence Rate
Annual Successful Course Completion Rate for Credit Vocational Courses
Annual Successful Course Completion Rate for Credit Basic Skills Courses
Improvement Rates for Credit ESL Courses
Improvement Rates for Credit Basic Skills Courses
Career Development and College Preparation Progress and Achievement Rate
Page 28
170
DRAFT
9. College profile summaries, (e.g., headcounts, percentages of student enrollments
by various demographics) obtained from the CCCCO Data Mart for the 2012
report; prior ARCC report demographics came from the Chancellor’s Office MIS
10. Summary of the college’s peer groups for each indicator
This college level section includes data for each of the colleges in the system at the time
of this report, although data for some earlier time periods may be missing for the newer
colleges. Most of the college level tables include data for the most recent academic
years; however, the time periods may differ for a few of the indicators. Thus, it is
important to note the years specified in the titles or column headings for the tables.
Because analysts of state level policy often need to know how the entire system has
performed on specific indicators, we report the total system rates on the ARCC college
level indicators in the table below.
College Level Performance Indicator
1.
2.
3.
4.
5.
6.
7.
Student Progress & Achievement (2005-06 to 2010-11)
Completed 30 or More Units (2005-06 to 2010-11)
Fall to Fall Persistence (Fall 2009 to Fall 2010)
Vocational Course Completion (2010–11)
Basic Skills Course Completion (2010-11)
ESL Course Improvement (2008-09 to 2010-11)
Basic Skills Course Improvement (2008-09 to 2010-11)
State
Rate
53.6%
73.5%
71.3 %
76.7%
62.0%
54.6%
58.6%
The rates in this table use the total number of students in the state that qualified for a
specific cohort as the denominator. The numerator likewise uses the total number of
outcomes in the state. Analysts should avoid using the rates in this table to evaluate the
performance of an individual college because these overall rates ignore the local contexts
that differentiate the community colleges. Evaluation of individual college performance
should focus upon the college level information that appears on the separate pages that
follow. On those pages, Tables 1.1 to 1.10 for each college explicitly enable analysts to
evaluate a college in an equitable manner.
A Note About the Student Progress and Achievement Rate in the 2012 Report
Student Progress and Achievement Rate (SPAR) outcomes include transfer to a
baccalaureate granting institution, which is determined by a student level data match with
CSU, UC and National Student Clearinghouse (NSC). The NSC match captures the
independent and out-of-state transfers and traditionally takes place in the spring and fall .
The fall match was not complete at the time MIS extracted the data for this draft report.
Therefore, the SPAR for the 2012 ARCC Report uses an NSC match from the spring.
Page 29
ARCC 2012 Report: College Level Indicators
171
DRAFT
Cabrillo College
Cabrillo Community College District
College Performance Indicators
Student Progress and Achievement: Degree/Certificate/Transfer
Table 1.1:
Student Progress and
Achievement Rate
Percentage of first-time students who showed intent to complete and who achieved any
of the following outcomes within six years: Transferred to a four-year college; or earned
an AA/AS; or earned a Certificate (18 units or more); or achieved "Transfer Directed"
status; or achieved "Transfer Prepared" status. (See explanation in Appendix B.)
2003-2004
to 2008-2009
Student Progress
and Achievement Rate
Table 1.1a:
Percent of Students Who
Earned at Least 30 Units
51.0%
Percent of Students Who
Earned at Least 30 Units
Table 1.2:
71.4 %
53.0 %
2004-2005
to 2009-2010
69.2 %
2005-2006
to 2010-2011
71.5 %
Percentage of first-time students with a minimum of six units earned in a Fall term and
who returned and enrolled in the subsequent Fall term anywhere in the system. (See
explanation in Appendix B.)
Fall 2007 to
Fall 2008
Persistence Rate
74.3 %
Chancellor's Office
California Community Colleges
1102 Q Street
52.8 %
2005-2006
to 2010-2011
Percentage of first-time students who showed intent to complete and who earned at least
30 units while in the California Community College System.
(See explanation in Appendix B.)
2003-2004
to 2008-2009
Persistence Rate
2004-2005
to 2009-2010
Sacramento, California 95811-6549 www.cccco.edu
Fall 2008 to
Fall 2009
70.0 %
Fall 2009 to
Fall 2010
71.8 %
Page 67
State of California
ARCC 2012 Report: College Level Indicators
172
DRAFT
Cabrillo College
Cabrillo Community College District
College Performance Indicators
Student Progress and Achievement: Vocational/Occupational/Workforce Development
Table 1.3:
See explanation in Appendix B.
Annual Successful Course
Completion Rate for
Credit Vocational Courses
2008-2009
Annual Successful Course
Completion Rate for
Vocational Courses
74.2 %
2009-2010
75.5 %
2010-2011
76.0 %
Pre-Collegiate Improvement: Basic Skills, ESL, and Enhanced Noncredit
Table 1.4:
See explanation in Appendix B.
Annual Successful Course
Completion Rate for
Credit Basic Skills Courses
2008-2009
Annual Successful Course
Completion Rate for
Basic Skills Courses
Table 1.5:
2006-2007 to
2008-2009
64.2 %
2007-2008 to 2008-2009 to
2009-2010
2010-2011
ESL Improvement Rate
43.4%
38.5%
45.5%
Basic Skills Improvement Rate
56.8%
58.8%
58.4%
See explanation in Appendix B.
Career Development and
College Preparation (CDCP)
Progress and Achievement Rate
2006-2007 to
2008-2009
CDCP Progress and
Achievement Rate
Chancellor's Office
California Community Colleges
1102 Q Street
61.1 %
2010-2011
See explanation in Appendix B.
Improvement Rates for
ESL and Credit Basic
Skills Courses
Table 1.6:
62.1 %
2009-2010
Sacramento, California 95811-6549 www.cccco.edu
.%
2007-2008 to 2008-2009 to
2009-2010
2010-2011
.%
.%
Page 68
State of California
ARCC 2012 Report: College Level Indicators
173
DRAFT
Cabrillo College
Cabrillo Community College District
College Profile
Table 1.7:
Annual Unduplicated
Headcount and Full-Time
Equivalent Students (FTES)
2008-2009
2009-2010
2010-2011
Annual Unduplicated Headcount
24,170
21,811
20,223
Full-Time Equivalent Students (FTES)
13,472
12,799
11,601
Source: The annual unduplicated headcount data are produced by the Chancellor’s Office,
Management Information System. The FTES data are produced from the Chancellor’s Office,
Fiscal Services 320 Report.
Table 1.8:
Age of Students at Enrollment
2008-2009
2009-2010
2010-2011
19 or less
25.2 %
25.4%
24.2 %
20 - 24
25.2 %
27.6%
29.1 %
25 - 49
35.0 %
34.7%
34.6 %
Over 49
14.6 %
12.2%
12.1 %
0.0 %
0.0%
0.0 %
Unknown
Source: Chancellor's Office, Management Information System
Table 1.9:
Gender of Students
2008-2009
2009-2010
2010-2011
Female
54.0%
53.1%
52.5%
Male
45.1%
46.1%
46.8%
0.9%
0.7%
0.6%
Unknown
Source: Chancellor's Office, Management Information System
Chancellor's Office
California Community Colleges
1102 Q Street
Sacramento, California 95811-6549 www.cccco.edu
Page 69
State of California
ARCC 2012 Report: College Level Indicators
174
DRAFT
Cabrillo College
Cabrillo Community College District
College Profile
Table 1.10:
Ethnicity of Students
2008-2009
2009-2010
African American
1.5%
1.5%
1.4%
American Indian/Alaskan
Native
1.0%
0.8%
0.7%
Asian
3.0%
3.1%
2.8%
Filipino
1.3%
1.2%
1.0%
Hispanic
24.6%
27.4%
29.9%
0.5%
0.5%
0.4%
.%
1.3%
2.7%
8.4%
5.8%
3.9%
59.8%
58.5%
57.4%
Pacific Islander
Two or More Races
Unknown/Non-Respondent
White Non-Hispanic
2010-2011
Source: Chancellor's Office, Management Information System
Chancellor's Office
California Community Colleges
1102 Q Street
Sacramento, California 95811-6549 www.cccco.edu
Page 70
State of California
ARCC 2012 Report: College Level Indicators
DRAFT
175
Cabrillo College
Cabrillo Community College District
College Peer Grouping
Table 1.11: Peer Grouping
Indicator
College's
Rate
Peer
Group
Peer Group Peer Group
Low
High
Peer
Group
A
Student Progress and
Achievement Rate
53.0
56.9
40.5
68.3
A4
B
Percent of Students Who
Earned at Least 30 Units
71.5
73.3
65.7
81.4
B2
C
Persistence Rate
71.8
69.1
60.4
79.7
C5
D
Annual Successful Course
Completion Rate for Credit
Vocational Courses
76.0
75.8
65.1
87.3
D4
E
Annual Successful Course
Completion Rate for Credit
Basic Skills Courses
64.2
63.8
52.3
72.6
E1
F
Improvement Rate for
Credit Basic Skills Courses
58.4
58.4
38.8
76.9
F2
G
Improvement Rate for
Credit ESL Courses
45.5
48.8
10.1
67.5
G2
Note: Please refer to Appendices A and B for more information on these rates. The technical details of the peer grouping process are
available in Appendix D.
Chancellor's Office
California Community Colleges
1102 Q Street
Sacramento, California 95811-6539
Page 71
www.cccco.edu
State of California
176
DRAFT
Appendix A: Peer Groups
Introduction
The 2012 ARCC report uses the same peer groups that appeared in the previous three
ARCC reports (2009, 2010 and 2011). That is, unlike the initial ARCC reports (2008,
2009), the 2012 report has omitted the cluster analysis step that used the most recent data
available to identify peer institutions by each performance indicator. The Chancellor’s
Office has decided to maintain stability in the peer groups by foregoing new peer group
formation for this year’s ARCC report. For example, in Appendix A, the colleges in peer
group A1 for the 2012 ARCC Report will be exactly the same colleges than the previous
three ARCC reports.
There are several reasons why the Chancellor’s Office has retained the peer groupings for
the 2012 report. An analysis by the Chancellor’s Office indicates that the data related to
each performance indicator reflect considerable changes, presumably from re-submission
and recoding of data by colleges to remedy past shortcomings. When substantial changes
in data arose, the peer grouping analysis of prior ARCC reports would use statistical
analyses to adjust the peer groups to match the new data. The instability of these peer
groups for some institutions has meant that some colleges have faced a “moving target”
in terms of performance evaluation. Some colleges that experienced year-to-year shifts
in their peer groups noted that the shifts complicated their local analyses and planning
processes. The change in peer institutions could produce an above-average performance
one year but a below-average performance the next year even though the performance of
the college on a specific indicator had not changed that much over the two years. In
order to minimize this problem of the “moving target” with unstable peer groups, the
Chancellor’s Office has stabilized the peer groups by retaining the peer groupings from
the 2009 report for the 2012 report.
The Chancellor’s Office will still need to update the peer groupings in the 2013 report
despite the importance of providing stability in the peer groupings. Such updating will
probably occur to capture two events that we expect to substantially influence the
statistical models behind the peer groupings. The first event is the completion of the
statewide effort by the State Academic Senate to standardize the coding of the coursetype variable known as “course prior to college level” (data element CB21). This
standardization process is expected to alter the data for some performance indicators, and
this in turn could result in a new set of environmental factors that ARCC will use to form
peer groups for some performance indicators. We note that the effort to upgrade the
CB21 element included changes in TOP codes (taxonomy of programs), and these
additional changes in the data can also trigger shifts for peer groups and for specific
college performance in the affected time period. A second event that will justify peer
group updating will be the release of ZIP Code level data from the U.S. Census. Because
ARCC peer grouping models use ZIP Code level U.S. Census data for a number of
important environmental factors, the Chancellor’s Office will take advantage of the new
Census data to update its environmental factors.
Page 624
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Appendix A: Peer Groups
Because the Chancellor’s Office values equity in between-college comparisons, the
Chancellor’s Office will continue to work on this important element of the ARCC report.
We will continue to test for improvements in peer grouping methodology and to use the
most appropriate data that are available.
The following paragraphs of this appendix describe the composition of the peer groups
that the main report cites in the college level analysis (Table 1.11: Peer Grouping). There
is one table for each of the seven performance indicators (excluding the CDCP indicator).
For information about the peer grouping methodology, we refer readers to Appendix D,
which gives the essential statistical specifications for the ARCC peer grouping. For
information about the analysis that preceded and supported the peer grouping process, we
refer readers to Appendix C, which documents the regression analyses that the
Chancellor’s Office research staff used for the 2009 ARCC report.
Appendix A should help readers by presenting them with four types of information. The
first type of information is the average value for each of the uncontrollable factors
(labeled as “Means of Predictors”) that theoretically influence a given performance
indicator in the ARCC. We show these averages for each peer group in the second, third,
and fourth columns (reading from the left) of each of the seven tables in this appendix.
These data have not changed from since the 2009 ARCC report.
The second type of information is the basic statistical summary of the performance
indicator (the lowest rate, the highest rate, and the average rate) within each peer group.
These figures appear in the three columns to the right of the shaded vertical border in
each table. In the 2012 report, we have updated these figures to reflect the latest ARCC
performance data for each peer group.
The third type of information concerns the composition of each peer group. The two
rightmost columns of each table display the number of colleges within each peer group as
well as the names of the colleges within each peer group. These data remain the same as
in the 2009 ARCC report.
Finally, the fourth type of data is the state level figure for each of the uncontrollable
factors and performance indicators. These state level figures appear in the last row of
each of the tables in this appendix. Each statewide average in the last row is calculated as
the sum of individual college values for that predictor or for that performance indicator
(as specified by the column heading) divided by the number of colleges for which data
were available for that predictor or performance indicator. For example, looking at Table
A4, the statewide average for the predictor “Pct Male Fall 2007” is the sum of the
percentage of males at each college in Fall 2007 divided by 110, where 110 represents the
number of colleges for which those data were available. Similarly, the statewide average
for Vocational Course Completion Rate in Table A4 is the sum of the Vocational Course
Completion Rate for each college divided by the 110 colleges for which this rate was
available. For the 2012 report, only the statewide average for the performance indicator
Page 625
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DRAFT
Appendix A: Peer Groups
(e.g., Vocational Course Completion Rate in Table A4) has changed. Statewide averages
for the predictors have not changed from 2009.
We follow the approach described above primarily to facilitate any local efforts to
compare peer group performances from previous ARCC reports to those in the 2012
edition.
The statewide averages reported in Appendix A differ from the system averages that we
present in the Introduction to the College Level Indicators because the averages in the
Introduction use student-level data rather than college-level data. For reporting how the
system has performed on an indicator, analysts should use the system averages that
appear in the Introduction to the College Level Indicators. For comparing how a peer
group has done with respect to all of the colleges in the state, analysts should use the
statewide averages that appear in Appendix A.
Users of this report may use these four types of information to help them establish a
context for interpreting the peer group results in the main body of the report. The
information about the uncontrollable factors, the performance indicators, and the peer
group composition allows the user to weigh these different aspects of the peer grouping
as they try to evaluate college performances.
Finally, we note some specific details for clarity’s sake. The leftmost column of each
table displays codes such as “A1” or “E5.” These codes signify only a different peer
group for each performance indicator. The letter in the code (A through G) denotes the
specific performance indicator, and the number in the code (1 through 6) denotes a
specific group of colleges for a specific performance indicator. Users should avoid
attaching any further meaning to these codes. That is, the colleges in group “A1” are not
higher or better than the colleges in group “A2” (and vice versa). For the 2012 report, the
codes are comparable to those in previous ARCC reports because we have not conducted
any new peer grouping. However, this is not necessarily the case for other previous
reports. For example, group “B4” in this report differs from group “B4” in the 2008
ARCC report. We used this coding convention to facilitate the cross-referencing of
results in the main report’s college pages to this appendix and nothing more.
Users should also remember that the composition of each peer group resulted only from
our statistical analysis of the available uncontrollable factors related to each outcome.
Therefore, the peer groupings may list some colleges as peers when we customarily
would consider them as quite dissimilar. For example, we often consider geographic
location and level of population density as factors that distinguish colleges as different
(or similar). So, in Table A1 users may note that our peer grouping for Student Progress
and Achievement classifies Shasta as a peer for San Jose City, and this tends to clash
with our knowledge of the high density setting of the Bay Area and the rural northern
California setting of Shasta. However, population density and geographic location within
the state are not predictors of this outcome in our statistical analyses (see Appendix C).
Page 626
Appendix A: Peer Groups
179
DRAFT
Furthermore, our historical perception of similar colleges tends to rely upon many
controllable factors (which we do not consider in our peer grouping procedure), and this
perception can also make the reported peer groups seem counter-intuitive.
For some performance indicators, a few colleges will lack a peer group. This is indicated
by missing values in Table 1.11. Also, for some colleges, there may be a peer group but
no figure for a particular indicator. Both situations occurred in the ARCC peer grouping
analysis as a result of insufficient data at the time of analysis. Naturally, some of these
situations relate to newly established colleges that lack the operating history to produce
sufficient data for the ARCC analyses.
Page 627
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Appendix A: Peer Groups
Table A1: Student Progress & Achievement: Degree/Certificate/Transfer
Student Progress and Achievement Rate Peer Group
Means of Predictors
Peer
Group
Number
A1
Pct
Students
Age 25+
Fall 2005
42%
Pct
Basic
Bachelor
Skills Fall Plus
2005
Index
15%
0.19
Student Progress and
Achievement Rate*
Peer Group Colleges
Lowest Highest
Number
Peer
Peer
Average of Peers
38.0
60.5
49.9
35
A2
36%
10%
0.30
49.8
68.8
61.0
19
A3
44%
31%
0.18
38.6
53.7
49.2
7
A4
A5
53%
62%
11%
9%
0.34
0.18
A6
57%
23%
0.20
Statewide
Average
47%
14%
0.24
40.5
34.9
25.0
68.3
65.6
54.8
56.9
48.3
23
15
43.4
9
52.5
N = 108
Colleges in the Peer Group
Antelope Valley; Bakersfield; Butte; Cerritos; Chaffey; Citrus; Contra
Costa; Cosumnes River; Cuyamaca; Cypress; East L. A.; El Camino;
Evergreen Valley; Fresno City; L.A. Harbor; L.A. Mission; L.A. Valley; Long
Beach City; Los Medanos; Modesto; Mt. San Antonio; Mt. San Jacinto;
Oxnard; Porterville; Reedley; Riverside; San Joaquin Delta; San Jose
City; Santiago Canyon; Sequoias, Shasta; Solano; Victor Valley; West
Hills Coalinga; Yuba.
Crafton Hills; Cuesta; De Anza; Diablo Valley; Fullerton; Golden West;
Grossmont; L.A. Pierce; Las Positas; Moorpark; Orange Coast;
Pasadena City; Sacramento City; San Diego Mesa; Santa Barbara City;
Santa Monica City; Sierra; Skyline; Ventura.
Chabot; Copper Mountain; Desert; Gavilan; Imperial Valley; Redwoods;
Southwestern.
Alameda; American River; Berkeley City College; Cabrillo; Canyons;
Foothill; GIendale; Irvine Valley; Laney; Marin; Merritt; MiraCosta;
Monterey; Ohlone; Palomar; Saddleback; San Diego City; San Diego
Miramar; San Francisco City; San Mateo; Santa Rosa; West L.A.; West
Valley.
Allan Hancock; Barstow; Cerro Coso; Coastline; Columbia; Feather
River; Hartnell; Lake Tahoe; Lassen; Mendocino; Napa Valley; Palo
Verde; Santa Bernardino; Siskiyous; Taft.
Canada; Compton; L.A. City; L.A. Trade-Tech; Merced; Mission; Rio
Hondo; Santa Ana; Southwest L.A.
* Student Progress and Achievement Rates reported for 2005-06 to 2010-11
Page 628
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181
Appendix A: Peer Groups
Table A2: Student Progress & Achievement: Degree/Certificate/Transfer
Students Who Earned at Least 30 Units Rate Peer Group
Means of Predictors
Peer
Group
Number
B1
B2
B3
Average
Student Count Unit Load
Fall 2005
Fall 2004
8,212
15,849
6,763
7.2
8.4
9.2
ESAI Per
Capita
Income
$22,057
$19,869
$15,728
Students Who Earned at
Least 30 Units Rate*
Peer Group Colleges
Low est Highest
Number
Peer
Peer
Average of Peers
57.8
65.7
57.0
80.0
81.4
78.8
69.7
73.3
70.9
Colleges in the Peer Group
32
Alameda; Allan Hancock; Barstow; Berkeley City College;
Cerro Coso; Columbia; Contra Costa; Cuyamaca;
Evergreen Valley; Gavilan; Hartnell; Irvine Valley; L.A.
Mission; Laney; Las Positas; Lassen; Los Medanos;
Mendocino; Merritt; Mission; Monterey; Napa Valley; Ohlone;
Oxnard; San Diego City; San Diego Miramar; San Jose City;
Santiago Canyon; Siskiyous; Skyline; Southwest L.A.; West
L.A
38
Antelope Valley; Bakersfield; Cabrillo; Canyons; Cerritos;
Chabot; Chaffey; Citrus; Cosumnes River; Cuesta;
Cypress; Desert; East L.A.; Fresno City; Fullerton;
Glendale; Golden West; Grossmont; L.A. City; L.A. Harbor;
L.A. Pierce; L.A. Trade-Tech; L.A. Valley; Merced; Mira
Costa; Modesto; Mt. San Jacinto; Reedley; Rio Hondo; San
Bernardino; San Diego Mesa; San Joaquin Delta; Santa
Barbara City; Sierra; Solano; Southwestern; Ventura; Victor
Valley
12
Butte; Compton; Copper Mountain; Crafton Hills; Feather
River; Imperial Valley; Porterville; Redwoods; Sequoias;
Shasta; West Hills Coalinga; Yuba
American River; De Anza; Diablo Valley; El Camino; Long
Beach City; Moorpark; Mt. San Antonio; Orange Coast;
Palomar; Pasadena City; Riverside; Sacramento City;
Saddleback; San Francisco City; Santa Ana; Santa Monica
City; Santa Rosa
B4
26,521
8.1
$24,895
70.8
85.9
76.0
17
B5
6,609
4.7
$20,031
65.6
74.7
70.1
4
B6
10,758
7.2
$37,321
73.3
81.7
76.2
5
Statewide
Average
13,613
7.9
$21,662
71.3
N = 108
Coastline; Lake Tahoe; Palo Verde; Taft
Canada; Foothill; Marin; San Mateo; West Valley.
* Students Who Earned at Least 30 Units Rates reported for 2005-06 to 2010-11
Page 629
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182
Appendix A: Peer Groups
Table A3: Student Progress & Achievement: Degree/Certificate/Transfer
Persistence Rate Peer Group
Means of Predictors
Peer
Group
Num ber
Pct
Students
Age 25+
Fall 2006
Student
Count Fall
2006
ESAI
Household
Income
Persistence Rate*
Low est Highest
Peer
Peer
Peer Group Colleges
Number
of
Average Peers
Colleges in the Peer Group
C1
54%
7,534
$37,027
35.8
72.0
61.2
22
Alameda; Allan Hancock; Barstow; Colum bia;
Compton; Contra Costa; Copper Mountain;
Cuyamaca; Feather River; Hartnell; L.A. City;
L.A. Trade-Tech; Laney; Lassen; Mendocino;
Merced; Porterville; Redwoods; San Bernardino;
Siskiyous; Southwest L.A.; West L.A.
C2
48%
31,304
$49,184
69.3
82.1
74.7
9
American River; Mt. San Antonio; Palomar;
Pasadena City; Riverside; San Francisco City;
Santa Ana; Santa Monica City; Santa Rosa
C3
40%
20,026
$44,891
57.3
80.1
71.0
24
C4
69%
7,589
$44,878
46.3
74.5
57.8
9
C5
41%
10,547
$45,974
C6
48%
13,196
$69,469
Statew ide
Average
47%
13,788
$ 47,786
60.4
62.7
79.7
83.4
69.2
27
74.2
17
68.3
N = 108
Antelope Valley; Bakersfield; Cerritos; Chaffey;
East L.A.; El Camino; Fresno City; Fullerton;
Glendale; Grossmont; L.A. Pierce; L.A. Valley;
Long Beach City; Modesto; Mt. San Jacinto;
Orange Coast; Rio Hondo; Sacramento City;
San Diego City; San Diego Mesa; San Joaquin
Delta; Santa Barbara City; Sierra; Southwestern
Berkeley City College; Cerro Coso; Coastline;
Lake Tahoe; Merritt; Monterey; Napa Valley; Palo
Verde; Taft
Butte; Cabrillo; Chabot; Citrus; Cosumnes
River; Crafton Hills; Cuesta; Cypress; Desert;
Golden West; Imperial Valley; L.A. Harbor; L.A.
Mission; Los Medanos; Mira Costa; Oxnard;
Reedley; San Diego Miramar; Santiago Canyon;
Sequoias; Shasta; Skyline; Solano; Ventura;
Victor Valley; West Hills Coalinga; Yuba
Canada; Canyons; De Anza; Diablo Valley;
Evergreen Valley; Foothill; Gavilan; Irvine Valley;
Las Positas; Marin; Mission; Moorpark; Ohlone;
Saddleback; San Jose City, San Mateo, West
Valley
* Persistence Rates reported for Fall 2009 to Fall 2010
Page 630
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183
Appendix A: Peer Groups
Table A4: Student Progress & Achievement: Vocational/Occupational/Workforce Development
Vocational Course Completion Rate Peer Group
Means of Predictors
Peer
Group
Num ber
D1
D2
D3
Pct
Students Miles to
Pct Male Age 30+ Nearest
Fall 2007 Fall 2007 UC
40%
42%
40%
46%
26%
28%
43.2
30.5
122.7
Vocational Course
Com pletion Rate*
Peer Group Colleges
Low est Highest
Number
Peer
Peer
Average of Peers
64.0
62.6
72.5
88.3
81.3
77.5
73.3
73.3
74.8
27
41
Colleges in the Peer Group
Allan Hancock, Barstow, Berkeley City College,
Canada, Cerro Coso, Coastline, Columbia, Contra
Costa, Cuyamaca, Feather River, Gavilan, Irvine
Valley, L.A. City, Lake Tahoe, Laney, Marin,
Mendocino, Merced, Merritt, Mission, Monterey,
Napa Valley, Saddleback, Santa Rosa,
Southwest L.A., West L.A., West Valley
Antelope Valley, Chaffey, Citrus, Compton, Copper
Mountain, Crafton Hills, Cypress, De Anza, Desert,
Diablo Valley, El Camino, Evergreen Valley,
Folsom Lake, Fresno City, Fullerton, Glendale,
Golden West, Grossmont, L.A. Harbor, L.A.
Mission, L.A. Pierce, L.A. Valley, Los Medanos,
Modesto, Moorpark, Mt. San Jacinto, Orange
Coast, Oxnard, Pasadena City, Riverside,
Sacramento City, San Diego City, San Diego
Mesa, San Joaquin Delta, Santa Barbara City,
Santa Monica City, Solano, Southwestern, Ventura,
Victor Valley, Yuba
10
Bakersfield, Butte, Coalinga, Cuesta,
Imperial Valley, Lemoore, Porterville,
Reedley, Sequoias, Shasta
D4
46%
34%
25.6
65.1
87.4
75.8
23
Alameda, American River, Cabrillo, Cerritos,
Chabot, Cosumnes River, East L.A., Foothill,
Hartnell, L.A. Trade-Tech, Las Positas, Long
Beach City, Mira Costa, Mt. San Antonio, Ohlone,
Palomar, San Bernardino, San Diego Miramar,
San Francisco City, San Jose City, San Mateo,
Sierra, Skyline
D5
45%
46%
240.3
75.9
79.1
77.4
3
Lassen, Redwoods, Siskiyous
D6
65%
47%
60.9
83.1
96.7
89.6
6
Canyons, Palo Verde, Rio Hondo, Santa Ana,
Santiago Canyon, Taft
Statew ide
Average
43%
34%
48.3
74.9
N = 110
* Vocational Course Com pletion Rates reported for 2010-11.
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Appendix A: Peer Groups
Table A5: Pre-Collegiate Improvement: Basic Skills and ESL
Basic Skills Course Completion Rate Peer Group
Means of Predictors
Peer
Group
Num ber
E1
E2
E3
E4
Nearest
Student
CSU SAT
Count Fall Math 75th
2007
Pctl. 2007
11630
15283
26210
6571
569.2
545.9
563.8
537.7
Poverty
Index
0.09
0.20
0.09
0.15
Basic Skills Course
Com pletion Rate*
Peer Group Colleges
Low est Highest
Number
Peer
Peer
Average of Peers
52.3
50.8
52.2
40.8
72.6
73.1
76.6
70.2
63.8
60.7
63.5
58.5
Colleges in the Peer Group
36
Allan Hancock, Cabrillo, Canada, Chabot,
Citrus, Coastline, Contra Costa, Cosumnes River,
Cuesta, Cuyamaca, Cypress, Evergreen Valley,
Gavilan, Golden West, Grossmont, Hartnell,
Irvine Valley, Las Positas, Los Medanos, Marin,
Mira Costa, Mission, Monterey, Moorpark,
Napa Valley, Ohlone, Oxnard, San Diego Miramar,
San Jose City, San Mateo, Santiago Canyon,
Shasta, Skyline, Solano, Ventura, West Valley
17
Bakersfield, Butte, Coalinga, Fresno City,
Imperial Valley, L.A. City, L.A. Trade-Tech, L.A. Valley,
Long Beach City, Merced, Porterville, Reedley,
Sacramento City, San Diego City,
San Joaquin Delta, Sequoias, Taft
16
American River, Canyons, De Anza, Diablo Valley
Foothill, Fullerton, Mt. San Antonio, Orange Coast
Palomar, Saddleback, San Diego Mesa
San Francisco City, Santa Ana, Santa Rosa
Sierra, Southwestern
22
Alameda, Antelope Valley, Barstow, Berkeley City
College, Cerro Coso, Columbia,
Copper Mountain, Crafton Hills, Desert,
Feather River, L.A. Mission, Lake Tahoe, Laney,
Lassen, Mendocino, Merritt, Palo Verde, Redwoods,
San Bernardino, Siskiyous, Victor Valley, Yuba
Cerritos, Chaffey, East L.A., El Camino, Glendale,
L.A. Pierce, Modesto, Mt. San Jacinto,
Pasadena City, Rio Hondo, Riverside,
Santa Barbara City, Santa Monica City
E5
23893
503.8
0.15
57.3
68.7
63.0
13
E6
7707
450.0
0.22
46.7
57.2
52.2
4
Statew ide
Average
14512
546.1
0.13
61.7
N = 108
Compton, L.A. Harbor, Southwest L.A., West L.A.
* Basic Skills Course Com pletion Rates reported for 2010-11.
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Appendix A: Peer Groups
Table A6: Pre-Collegiate Improvement: Basic Skills and ESL
Basic Skills Improvement Rate Peer Group
Means of Predictors
Peer
Group
Number
Pct. on
Financial
Aid Fall
2006
Avg Unit
Load Fall
2006
Selectivity of
Nearest 4Year 2006
Basic Skills
Improvement Rate*
Peer Group Colleges
Low est Highest
Number
Peer
Peer
Average of Peers
F1
8.5%
7.6
28.5
32.6
67.3
52.8
25
F2
9.0%
8.4
62.0
38.8
76.9
58.4
47
F3
28.7%
12.4
43.9
60.3
60.3
60.3
1
F4
18.4%
8.9
67.1
25.0
64.2
52.8
15
F5
6.5%
6.9
63.3
41.6
72.1
58.1
17
F6
3.7%
4.1
56.9
48.6
62.3
55.0
4
Statewide
Average
9.8%
7.9
54.9
56.2
N = 109
Colleges in the Peer Group
Alameda, Allan Hancock, American River,
Berkeley City College, Cerritos, Chabot, Compton,
Contra Costa, Cuesta, Cuyamaca, Diablo Valley,
El Camino, Folsom Lake, L.A. Harbor, Laney,
Los Medanos, Merritt, Ohlone, San Diego City,
San Diego Mesa, San Diego Miramar,
Santa Monica City, Southwest L.A., Ventura,
West L.A.
Antelope Valley, Bakersfield, Barstow, Cabrillo,
Canyons, Chaffey, Citrus, Columbia, Cosumnes
River, Crafton Hills, Cypress, De Anza, Desert,
Evergreen Valley, Fullerton, Gavilan, Golden West,
Grossmont, L.A. City, L.A. Mission, L.A. Pierce, L.A.
Valley, Las Positas, Lassen, Long Beach City, Mira
Costa, Modesto, Moorpark, Mt. San Antonio, Mt. San
Jacinto, Napa Valley, Orange Coast, Oxnard, Palo
Verde, Palomar, Pasadena City, Riverside,
Sacramento City, Saddleback, San Bernardino, San
Francisco City, San Jose City, Santa Barbara City,
Shasta, Sierra, Solano, Southwestern
Imperial Valley
Butte, Coalinga, Copper Mountain, Feather River,
Fresno City, Glendale, Merced, Porterville,
Redwoods, Reedley, San Joaquin Delta, Sequoias,
Siskiyous, Victor Valley, Yuba
Canada, Cerro Coso, East L.A., Foothill, Hartnell,
Irvine Valley, L.A. Trade-Tech, Marin, Mendocino,
Mission, Monterey, Rio Hondo, San Mateo, Santa
Rosa, Santiago Canyon, Skyline, West Valley
Coastline, Lake Tahoe, Santa Ana, Taft
* Basic Skills Improvement Rates reported for 2008-09 to 2010-11
Page 633
186
DRAFT
Appendix A: Peer Groups
Table A7: Pre-Collegiate Improvement: Basic Skills and ESL
ESL Improvement Rate Peer Group
Means of Predictors
Pe e r Group
Num be r
G1
Pct
Student
Students
Count Fall Age 30+
2006
Fall 2006
7414.2
49.2%
English
Not
Spoken
Well Index
0.07
Peer Group Colleges
ESL Im prove m e nt Rate *
Low est Highest
Peer
Peer
0.0
78.6
Number
Average of Peers
45.6
25
G2
11213.9
30.2%
0.06
10.1
67.5
48.8
29
G3
10769.8
31.5%
0.17
24.1
70.2
51.4
22
G4
27182.8
42.2%
0.09
45.0
71.6
54.8
Colleges in the Peer Group
Allan Hancock, Bars tow, Berkeley City
College, Canada, Cerro Cos o,
Coas tline, Colum bia, Contra Cos ta,
Cuyam aca, Feather River, Gavilan,
Irvine Valley, Lake Tahoe, Laney,
Las s en, Marin, Mendocino, Merritt,
Mis s ion, Monterey, Napa Valley, Palo
Verde, Sis kiyous , Taft, Wes t Valley
Alam eda, Antelope Valley, Butte,
Cabrillo, Chabot, Copper Mountain,
Cos um nes River, Crafton Hills , Cues ta,
Diablo Valley, Gros s m ont, Las Pos itas ,
Los Medanos , Mira Cos ta, Moorpark,
Mt. San Jacinto, Ohlone, Oxnard,
Redwoods , San Bernardino, San Diego
Miram ar, San Mateo, Shas ta, Sierra,
Skyline, Solano, Ventura, Victor Valley,
Yuba
Citrus ,Coalinga, Com pton, Cypres s ,
Des ert, Evergreen Valley, Glendale,
Golden Wes t, Hartnell, Im perial Valley,
L.A. Harbor, L.A. Mis s ion, L.A. Valley,
Merced, Porterville, Reedley, Rio Hondo,
San Jos e City, Santiago Canyon,
Sequoias , Southwes t L.A., Wes t L.A.
8
Am erican River,Canyons , Foothill,
Palom ar, Saddleback, San Francis co
City, Santa Ana, Santa Ros a
Bakers field, Cerritos , Chaffey, De Anza,
El Cam ino, Fres no City, Fullerton,
L.A. Pierce, Long Beach City, Modes to,
Mt. San Antonio, Orange Coas t,
Pas adena City, Rivers ide, Sacram ento
City, San Diego City, San Diego Mes a,
San Joaquin Delta, Santa Barbara City,
Santa Monica City, Southwes tern
G5
22833.0
25.5%
0.12
40.8
69.2
57.9
21
G6
20357.0
40.8%
0.27
10.8
55.9
39.9
3
State w ide
Ave rage
13788.3
35.1%
0.10
50.8
N = 108
Eas t L.A., L.A. City, L.A. Trade-Tech
*ESL Im prove m e nt Rate s re porte d for 2008-09 to 2010-11
Page 634
187
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
March 5, 2012
College Master Plan Update
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
INFORMATION
Page 1 of 3
D.11
BACKGROUND:
The College Master Plan is currently being reviewed in an effort to better align the plan with
Cabrillo College’s recently revised mission statement, with the accreditation standards and
recommendations from our last site visit, with the developing Educational Master Plan and with the
recommendations of the Student Success Task Force. This new look has resulted in a streamlining
of the major goals of the plan from five to a proposed two. The proposed two new goals are:
Goal A: Increase student success
Goal B: Enhance institutional effectiveness
Changes in the College’s environment and context since the original five goal structure was
adopted in 2008 gave rise to the impetus for reviewing and streamlining the CMP goal structure.
Since the GAIT Chairs initiated this new look in Fall 2011, the campus community has been active
in considering the proposed new goals and the implications for CMP objectives and strategies.
Four of the five original Goal Area Implementation Teams reconvened in February (the fifth GAIT
will meet soon). Their charge was to review the objectives in their area and determine which
objectives had largely been achieved or institutionalized and which, if any, should be
recommended to be included in the new 2012 draft of the College Master Plan.
A college-wide master planning workshop is scheduled for March 14th as part of an extended CPC
meeting. The meeting will review the accomplishments and structure of the 2008-2011 College
Master Plan and the 2011-2014 College Master Plan. Participants at the meeting will identify three
to five objectives for each goal area. The following page presents a timeline of college master
planning activity for the current year, including planned activities for the rest of the Spring 2012
semester that will culminate in a June 2012 report to the Board. The next page illustrates how the
current set of College Master Plan objectives could potentially be cross-walked from the current
five goal structure to the proposed two goal structure.
Administrator Initiating Item:
Brian King
Craig Hayward
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
College Master Planning Timeline (Draft 1.7)
188
2/27/12
Objective: Streamline and update CMP in order to align with accreditation, Board goals, Educational Master
Plan, Student Success Task Force, and current challenges
CMP timeline/proposed timeline
1) December 13, 2011 – Cabinet reviewed draft CMP goals and further revised & streamlined goals to the following:
a) Goal A: Increase student success
b) Goal B: Enhance College effectiveness
2) GAIT Chairs meeting in mid-January to review new Goals and timeline planning for Spring
a) January 18, 2012 meeting to prepare for CPC
3) Shared new, draft CMP Goals with CPC at 1/25/12 meeting
4) First week of February, 2012
a) Cabinet discussion of timeline and plan for CMP development in Spring 2012
b) Admin Council review of CMP timeline & plan
c) GAIT Chairs meeting re: new GAIT Chair structure
i) Goal A – VPI Renee Kilmer & VPSS Dennis Bailey-Fougnier, Co-Chairs
ii) Goal B – CBO Victoria Lewis & President Brian King, Co-Chairs
d) Manager’s Meeting review of CMP timeline & plan
e) CPC review of CMP timeline & plan
5) Current GAIT Chairs schedule February meeting of original Goal Area Implementation Teams (GAITS)
a) Dennis – GAIT A (Increase effectiveness of outreach and enhance enrollment)
b) Renee – GAIT B (Enhance excellence in the classroom and student support services)
c) Rock – GAIT C (Provide pathways to prosperity through workforce development and CTE)
d) Brian – GAIT D (Enhance College effectiveness)
e) Victoria – GAIT E (Enhance Cabrillo’s resource development and community connections)
6) March 5, 2012 - Board Information Item re: CMP goals, timeline & planning
7) College-wide CMP Workshop (March 14th, 2:00 – 5:00 pm)
a) Part of an extended CPC meeting
b) First hour spent together reviewing CMP goals, purpose, vision, mission, etc.
c) Two break-outs for second part of workshop – one for each goal area
i) Focus break outs on developing, refining and merging vetting that objectives and strategies have been
sorted into appropriate goal areas as well as developing new objectives and goals
ii) Identify three to five objectives for each CMP Goal
iii) Identify key performance indicators (KPIs) and/or deliverables for each objective
iv) Identify members of new Goal Area Implementation Teams & schedule follow-up meetings
8) Subsequent GAIT meetings – late March
a) Finalize objectives & key performance indicators/deliverables
b) Identify related strategies
9) April – Joint meeting with GAIT Chairs, CPC and Board
10) May – PRO works with GAITS to collate and document new Goals, Objectives and Strategies
a) Brian shares draft with Board via Board updates
b) PRO surveys strategy leads re: current strategies
11) June 2012 – annual report to the Board
-2-
189
2011 – 2014 Cabrillo College Master Plan Objectives – Crosswalk from Current to Draft New Goals
Draft
Objective
New Goal
B
A1: Design and implement a comprehensive strategic enrollment management plan.
B
A2: Effectively communicate the enrollment processes at Cabrillo College to new and returning students.
B
A3: Increase the number of International Students, and out of state, students, based on the
Strategic Enrollment Management plan.
A
A4: Increase the number of transfers and/or transfer rates.
A
A5: Improve remediation pathways to increase the number of students placing into or
successfully progressing to transfer level.
B1: Increase access to educational resources and support services and strengthen basic skills to ensure
student success and persistence.
B2: Recruit, retain, and support a diverse, well-qualified faculty and staff.
B3: Increase use of current and emerging technologies for student support and for teaching, both
on campus and via distance learning.
B4: Promote awareness of the interdisciplinary nature of emerging trends, such as global
sustainability, social justice and community services.
A
C1: Define clear career technical education pathways to the college through partnerships with
educational and workforce development institutions.
C2: Provide students with the literacy, numeracy, communication skills, knowledge and abilities
necessary for success in basic skills, CTE and transfer.
C3: Offer CTE programs that inform students of career opportunities and requirements, address needs
of local and regional employers, and prepare students for lifelong career advancement and prosperity.
C4: Support graduates in finding jobs in their area of study and assist employers in hiring our qualified
students and graduates.
A
D1: Promote leadership and professional development for all college employees.
D2: Effectively address evolving classified staffing needs.
D3: Enhance the knowledge and management systems that support college governance.
D4: Incorporate environmental awareness and sustainability into policies and procedures.
D5: Implement SLOs and assessments college-wide.
B
B
B
B
B
E1: Increase Cabrillo’s fiscal sustainability with alternative resources.
E2: Promote communication and collaboration between Cabrillo and other organizations in the
community.
E3: Integrate College Board budget priorities and the master plan.
E4: Optimize college facilities as a resource for college and community users.
E5: Develop and implement a comprehensive energy conservation program.
B
B
-3-
B
B
B
A
A
A
B
B
B
190
191
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
March 5, 2012
SUBJECT:
Cabrillo College Monthly Calendar
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 2
D.12
BACKGROUND:
The following calendar presents information about selected events and significant dates for the month of
March. Dates given are accurate as of February 21, 2012.
Administrator Initiating Item:
Kristin Fabos, Director of Marketing
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
192
March 2012
Marketing and Communications Department • 831.479.5744
Sunday
Monday
Tuesday
Wednesday
Thursday
1
4
5
Auditions for Cabrillo Governing Board
Stage, 10:00 AM Meeting, Sesnon
6:00 PM, Crocker
House, 5:00 PM
Theater
6
7
8
Baseball vs. Hartnell,
2:00 PM
Softball vs. West
Valley, 3:00 PM
Softball vs. Gavilan,
3:00 PM
March in March. Bus
to Sacramento at
Gym Parking Lot,
5:30 AM
11
12
13
Softball vs.
San Francisco, TBA
14
15
Baseball vs. Cañada,
2:30 PM
19
20
Baseball vs. Chabot,
2:30 PM
2
Men’s Tennis vs.
Mission, 2:30 PM
9
21
22
Softball vs.
San Mateo, 3:00 PM
Softball vs. Mission,
3:00 PM
Saturday
3
Deadline to drop
a full-term class
without permanent
“W”
Auditions for Cabrillo
Stage, 10:00 AM 6:00 PM, Crocker
Theater
Additional Listings
10
Deadline for Pass/
Baseball vs. De Anza,
No Pass option (full
12:00 PM
term course).
Cabrillo Insider, radio
Men’s Tennis vs.
show, 5:00 - 6:00 PM,
Chabot, 2:30 PM
KSCO 1080 AM
Exhibit Closing:
Carter: A guest To
The Mystery, Cabrillo
Gallery
16
Men’s & Women’s
Swimming & Diving
vs. De Anza & West
Reception & Artist’s
Valley, 2:00 PM
Talk: Jessica Dunne- Opening: Jessica
Familiar Mysteries,
Dunne: Familiar
5:00 PM, Cabrillo
Mysteries, Cabrillo
Gallery
Gallery
Additional Listings
Women’s Tennis vs.
De Anza, 2:30 PM
18
Friday
23
Men’s Tennis vs.
Foothill, 2:30 PM
17
26th Annual Santa
Cruz Jazz Festival,
9:00 AM - 10:00 PM,
VAPA Complex
Cabrillo Insider, radio
show, 5:00 - 6:00 PM,
KSCO 1080 AM
24
Baseball vs. Skyline,
12:00 PM
Youth Chorus Festival, Youth Chorus Festival,
2:00 PM - 10:00 PM,
9:00 AM - 3:00 PM,
Music Recital Hall
Music Recital Hall
.
25
26
27
Women’s Tennis vs.
San Francisco, 2:30
PM
28
29
Baseball vs. Gavilan,
2:30 PM
30
Women’s Tennis vs.
MPC, 2:30 PM
31
Collaborative Duos,
7:30 p.m., Music
Recital Hall
Cabrillo Stage
Fundraiser, Swing
Pricing Your Art
Into Spring, 6:00 PM, Seminar, 10:00
Cocoanut Grove, SC AM, Vapa Forum
1001
Additinal Listings
Softball vs. De Anza,
3:00 PM
Additional Listings
Coming in Early April
March 3 Cabrillo Insider, radio show, 5:00 - 6:00 PM, KSCO 1080 AM
April 2
Board Meeting, 5:00 PM, Sesnon House
March 16 26th Annual Santa Cruz Jazz Festival, 9:00 AM - 10:00 PM,
April 3
Women’s Tennis vs. Chabot , 2:30 PM
April 6
Men’s Tennis vs. De Anza, 2:30 PM
March 17 Cabrillo Insider, radio show, 5:00 - 6:00 PM, KSCO 1080 AM
April 7
Deadline to apply for AA/AS degree or certificate
March 30 Youth Strings/Suzuki Orchestra Concert, 7:00 PM, Music Recital Hall
April 9 -14Spring Break
VAPA Complex . Ernie Watts & Audio Radiance Concert in PM