Minutes of Meeting
CABRILLO COLLEGE GOVERNING BOARD
May 7, 2012
REGULAR MEETING
The regular monthly meeting of the Cabrillo College Governing Board was held at
the Sesnon House, 6500 Soquel Drive, Aptos, California on Monday, May 7, 2012.
Chair Al Smith opened the meeting in Open Session at 5:00 pm. Roll was taken;
present were Chair Smith, Trustees Margarita Cortez, Gary Reece, and Susan True.
Chair Smith asked for Public Comments on Closed Session items. There were no
public comments.
Closed Session items were announced and the meeting was adjourned to Closed
Session at 5:00 p.m. Closed Session was adjourned at 6:00 pm.
REPORT OUT OF CLOSED SESSION
Chair Smith reported that there was no action taken
PROCEDURAL ITEMS
It was moved and seconded (Reece/Stonebloom) to approve the consent agenda
items, including the minutes from the April 2, 2012 regular meeting.
CALL TO ORDER
REPORT OUT OF
CLOSED SESSION
APPROVAL OF
CONSENT AGENDA
AND MINUTES
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Watkins
AYES: Cortez, Reece, Smith, True
NOES: None
ABSENT: Spencer and Ziel
ABSTAIN: None
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF
Co-Acting Vice President of Instruction Welch introduced new faculty members
Lauren Colombani (Medical Assistant) and Connie Luna (Radiologic Technology).
Administrative Services Vice President Lewis introduced the Michael Robins as
the new director of contracts and purchasing.
ORAL COMMUNICATIONS
Deborah Bone expressed concerns about the Services and Program Reduction
Advisory Committee (SPRAC) process.
INTRODUCTION OF
NEWLY APPOINTED
FACULTY AND STAFF
ORAL
COMMUNICATIONS
Rebecca Garcia spoke about the Student Success Task Force recommendations.
Marilyn Garrett and a former student spoke about the alleged hazards of Wi-Fi.
SPECIAL PRESENATION
E-Interns – Co-Acting Vice President of Instruction Garner introduced Gary
Marcoccia who discussed the E-program and introduced two students who
participate in the welding intern program.
ORAL REPORTS
Board Trustees’ Reports
Trustee Cortez reported that she attended Earth Week activities in Watsonville,
which included a tour of the new Green Technology building. Trustee Cortez
thanked the students who organized the earth week events. Trustee Cortez also
reported on the recent League conference which she attended and said it is interesting
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ORAL REPORTS
BOARD TRUSTEE
REPORTS
Minutes of Meeting
May 7, 2012
to learn about what is going on across the state and very important to keep in mind
the entire state is going through what Cabrillo is going through in terms of budget
challenges.
Lastly Trustee Cortez commented that she has attended a number of Watsonville
RDA meetings, invited the public to attend and provide comment.
Trustee Stonebloom thanked everyone for their work in planning the 4th grade
experience.
Trustee Stonebloom then announced her resignation as area VII Trustee. Trustee
Stonebloom is moving and will no longer be a resident of her trustee area. The
resignation is effective at the end of the May 7, 2012 Governing Board meeting.
Trustee Stonebloom said it has been an honor and privilege to serve the college.
Trustee Reece thanked Trustee Stonebloom for her years of service and said she will
be very difficult to replace. Trustee True thanked Trustee Stonebloom for her
guidance and mentoring and said Trustee Stonebloom brought a lot of humanity to
the Trustee position. Chair Smith said he does not know a person who cares more
deeply about education, and that Trustee Stonebloom brought sensitivity along with
experience to the position.
Student Trustee’s Report
Student Trustee Watkins also said it has been a pleasure working with Trustee
Stonebloom. Student Trustee Watkins thanked Trustee Stonebloom for asking him
to speak on her behalf at the recent Social Justice Conference. Student Trustee
Watkins reported on Earth Week events and thanked Cabrillo’s marketing director
Kristen Fabos who helping present the screening of Miss Representation.
Superintendent’s Report
President King thanked Trustee Stonebloom for her support and all that she has done
for Cabrillo over the past few years.
STUDENT
TRUSTEE’S
REPORT
SUPERINTENDENT’S
REPORT
President King commented on budget challenges and said the college needs to honor
its current process and also find new ways to do things. President King said he is
pleased that Cabrillo avoids finger pointing and name calling that happens at other
organizations.
President King reported on the 4th grade experience which is planned for Friday, May
11. He said there are about 2700 4th graders and 400 chaperones scheduled to attend
the event. President King also reported on the Amgen Tour which is on Monday,
May 14.
President King closed by saying that he and Cabrillo classified employee John Welch
are going to Sacramento after the Board meeting where John Welch will be honored
as one of the Chancellor’s Office Classified Employees of the Year.
CCEU
CCEU President Stainback commented that it is awkward to acknowledge the
classified staff for their contributions while voting on layoffs at the same meeting.
CCEU President Stainback then said CCEU was hoping to maintain a positive
atmosphere and had hoped to work with the district on the communication, and were
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CCEU
Minutes of Meeting
May 7, 2012
disappointed to not be included in the drafting of the college wide negotiations
messaging. CCEU President Stainback went on to say CCEU feel backed against the
wall and pressured when it comes to the communication, and would like to see
negotiations conducted e in a closed venue.
CCEU President Stainback commented that CCEU is very proud of classified
member John Welch’s Chancellor’s Office Classified Employee of the Year award.
CCFT
CCFT President Harvell also thanked Trustee Stonebloom for her contributions and
wished her well. CCFT President Harvell then commented that the elimination of a
union president’s position misses the global view. CCFT President Harvell also
commented on the managers’ compensation proposal and said CCFT views the
proposal from two views: ladder rank faculty and adjunct instructions. CCFT
President closed his remarks by saying that he cannot disagree with the budget
decisions that being are made; he knows they are tough decisions and thanked the
deans and Vice President of Instruction. In addition they are negotiating the creation
of two faculty directors while eliminating classroom instructors there are fewer and
fewer people actually teaching.
Faculty Senate
Faculty Senate President Mangin thanked Trustee Stonebloom for her years of
service to Cabrillo and thanked the instructional deans for doing multiple jobs in the
absence of the Vice President of Instruction.
ACTION ITEMS
Resolution 038-12: Recognition of Cabrillo’s Classified Employees
It is recommended that the Governing Board adopt Resolution 038-12 in observance
of Classified School Employee Week, May 20 - May 26, 2011, to recognize the
many contributions of the Cabrillo College classified staff to Cabrillo’s students and
educational community.
CCFT
FACULTY SENATE
ACTION ITEMS
RESOLUTION 038-12:
RECOGNITION OF
CABRILLO’S
CLASSIFIED
EMPLOYEES
A motion was made (Stonebloom/True) to adopt Resolution 038-12.
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Watkins
AYES: Cortez, Reece, Smith, Stonebloom, and True
NOES: None
ABSENT: Spencer and Ziel
ABSTAIN: None
Annual Business Office Resolutions
It is recommended that the Governing Board approve Resolution Numbers 039-12,
040-12, and 041-12.
A motion was made (True/Stonebloom) to approve resolution number 039-12.
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Watkins
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ANNUAL BUSINESS
OFFICE RESOLUTIONS
Minutes of Meeting
May 7, 2012
AYES: Cortez, Reece, Smith, Stonebloom, and True
NOES: None
ABSENT: Spencer and Ziel
ABSTAIN: None
The motion carried.
Establish Auxiliary Services Fund
It was recommended that the Governing Board approve the establishment of an
enterprise fund, for Duplications and authorize the funding plan recommended by
the subcommittee.
ESTABLISH
AUXILIARY SERVICES
FUND
A motion was made (True/Stonebloom) to approve the establishment of an
enterprise fund.
The motion carried.
Resolution 036-12: Reduction or Discontinuance of Classified Services
It was recommended that the Governing Board adopt resolution 0036-12 as
presented.
Two employees, who are affected by the layoffs, spoke about the elimination of a
VAPA assistant and shared many concerns.
It was moved and seconded (True/Stonebloom) to adopt resolution 036-12.
Trustee True asked a number of questions about the VAPA reduction plan and
expressed concerns about student impact and the review process. Trustee True
said the plan feels incomplete and asked how the Board can be assured all issues
are addressed. President King responded that there is no way to anticipate every
problem or if the plan will be successful until after the plans are put into place.
For this reason CPC has asked SPRAC to institute a six month review process.
VAPA Dean Graulty responded to some of the concerns, and said the division is
developing strategies address the concerns and impacts. Co-Acting Vice President
of Instruction Garner commented that the shared governance process was followed
and SPRAC did what it was charged with doing. Vice President of Student
Services Bailey-Fougnier said SPRAC reviews the plans to help determine if there
will be unintended consequences that the manager did not identify, and SRPAC
has done a thorough job of reviewing all the plans.
Trustee Cortez asked if is possible to pull certain positions from the layoff plan for
more review. Chair Smith responded that the Board has asked the college to come
up with a certain amount of reductions by July 1, and any delay will have a
negative impact on the budget. Trustee Stonebloom said she does not believe that
all the unintended consequences will be mitigated with further review, and does
not think it is realistic to ask for more of a flushed out plan. Trustee Stonebloom
said she is very hesitant to add more processes.
Chair Smith commented that the Board is faced with and have an imperfect
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RESOLUTION 036-12:
REDUCTION OR
DISCONTINUANCE OF
CLASSIFIED SERVICES
Minutes of Meeting
May 7, 2012
solution to a problem that won’t go away and a time constraint.
The vote on the motion was as follows:
Student Trustee Advisory Vote: Watkins
AYES: Reece, Smith and Stonebloom
NOES: True and Cortez
ABSENT: Spencer and Ziel
ABSTAIN: None
Resolution 037-12: Decision Not to Reemploy Certain Certificated Employees for
2012-13 School Year
It was recommended that the Governing Board adopt resolution 037-12 as
presented.
RESOLUTION 037-12:
DECISION NOT TO
REEMPLOY CERTAIN
CERTIFICATED
EMPLOYEES FOR 201213 SCHOOL YEAR
It was moved and seconded (Reece/Stonebloom) to adopt resolution 037-12.
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Watkins
AYES: Cortez, Reece, Smith, Stonebloom, True and Ziel
NOES: None
ABSENT: Spencer and Ziel
ABSTAIN: None
Board Policy Revisions: Administrative Services, Second Reading
It was recommended that the Governing Board approve the revisions to the Board
policies as presented.
A motion was made (Reece/Stonebloom) to approve the Board policies.
The motion carried.
Board Policy Revisions: Office of Instruction, Second Reading
It was recommended that the Governing Board approve the revisions to the Board
policies as presented.
BOARD POLICY
REVISIONS:
ADMINISTRATIVE
SERVICES, SECOND
READING
BOARD POLICY
REVISIONS: OFFICE OF
INSTRUCTION,
SECOND READING
A motion was made (True/Reece) to approve the Board Policies.
The motion carried.
Award of Contract: Pepsi
It was recommended that the Governing Board authorize the Vice President,
Administrative Services to execute a three year agreement with Pepsi to operate
vending services, with two one year options to renew.
President King said the college needs to make a commitment to be vigilant about
providing healthy beverage choices. Trustee Cortez would like future contracts
include a provision that requires a minimum of 70 percent healthy products.
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AWARD OF CONTRACT:
PEPSI
Minutes of Meeting
May 7, 2012
A motion was made (Reece/True) to approve the agreement with Pepsi.
The motion carried.
Award of Contract: Precision Physical Therapy & Fitness
It was recommended that the Governing Board authorize the Vice President,
Administrative Services to execute a three year agreement with Precision Physical
Therapy & Fitness to provide full service health and wellness enterprise
operations, with two one year options to renew.
AWARD OF CONTRACT:
PRECISION PHYSICAL
THERAPY & FITNESS
Trustees Stonebloom and Reece asked a number of questions about liability and
asked President King to consult an attorney and provide the Board with an update.
A motion was made (True/Stonebloom) to approve the agreement with Precision
Physical Therapy & Fitness.
The motion carried.
Award of Contract: Maas Companies, Inc., Educational and Facilities Master
Plan
It is recommended that the Governing Board authorize the Vice President,
Administrative Services to execute an agreement with Maas Companies, Inc. to
develop the Educational and Facilities Master Plans.
AWARD OF CONTRACT:
MAAS COMPANIES,
INC., EDUCATION AND
FACILITIES MASTER
PLAN
It was moved and seconded (True/Stonebloom) to approve the agreement with the
Maas Company.
The motion carried.
Contract Increase: RMW Architecture, Building 800 STEM Remodel Project
It was recommended that the Governing Board authorize the Vice President,
Administrative Services to increase the contract amount from $223,292 to RMW
Architecture for the Building 800 project by $130,440.
CONTRACT INCREASE:
RMW ARCHITECTURE,
BUILDING 800 STEM
REMODEL PROJECT
It was moved and seconded (True/Stonebloom) to approve the contract increase.
The motion carried.
Resolution 035-12: Designate Representative to Northern California Community
College Pool Joint Powers Authority
It was recommended that the Governing Board designate the Vice President,
Administrative Services to be the District representative and Director, Purchasing,
Contracts and Risk Management as the alternate to the NCCCP JPA.
It was moved and seconded (True/Reece) to adopt resolution 035-12.
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Watkins
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RESOLUTION 035-12:
DESIGNATE
REPRESENTATIVE TO
NORTHERN
CALIFORNIA
COMMUNITY
COLLEGE POOL JOINT
POWERS AUTHORITY
Minutes of Meeting
May 7, 2012
AYES: Cortez, Reece, Smith, True
NOES: None
ABSENT: Spencer and Ziel
ABSTAIN: None
Change to Course Mapping for Minimum Qualifications
It was recommended that the Governing Board approved the change to the
discipline list for minimum qualifications.
CHANGE TO COURSE
MAPPING FOR
MINIMUM
QUALIFICATIONS
It was moved and seconded (True/Cortez) to approve the changes to course
mapping.
The motion carried.
Resolution 051-12: Ordering Election, Requesting County Elections to Conduct
the Election, Requesting Consolidation of the Election, and Specifications of the
Election Order.
It was recommended that the Governing Board adopt Resolution 051-12: ordering
the election, requesting the Santa Cruz County Elections Department to conduct
the election, and consolidate it with any other jurisdiction holding an election on
the same day.
It was moved and seconded (Reece/True) to adopt resolution 051-12.
RESOLUTON 051-12:
ORDERING ELECTION,
REQUESTING COUNTY
ELECTIONS TO
CONDUCT THE
ELCTIONS,
REQUESTING
CONSOLIDATION OF
THE ELCTION, AND
SPECIFICATIONS OF
THE ELECTION ORDER
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Watkins
AYES: Cortez, Reece, Smith, Stonebloom, True
NOES: None
ABSENT: Spencer and Ziel
ABSTAIN: None
Resolution 052-12: In Support of the California DREAM Act
It was recommended that the Governing Board approve resolution 052-12.
Three members of the public provided comments in support of the resolution.
RESOLUTOIN 052-12: IN
SUPPORT OF THE
CALIFORNIA DREAM
ACT
It was moved and seconded (Cortez/Stonebloom) to adopt resolution 052-12.
The motion carried with the following roll call vote:
Student Trustee Advisory Vote:
AYES: Cortez, Reece, Smith, Stonebloom, True
NOES: None
ABSENT: Spencer and Ziel
ABSTAIN: None
2012-13 Budget Reductions, Phase II
2012-13 BUDGET
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Minutes of Meeting
May 7, 2012
It was recommended that the Governing Board approve the Phase II budget
reduction plans.
REDUCTIONS, PHASE
III
It was moved and seconded (Reece/Stonebloom) to approve the 2012-13 budget
reductions, phase II.
Trustee Stonebloom asked if it possible to graph how many reductions have and
Vice President Lewis said the 2012-13 preliminary budget will have all the
reductions, including course reductions from 2008-13. Trustee True asked to
include the reductions in students as well.
Trustee Reece hopes the college continues to maintain facilities.
The motion carried.
INFORMATION ITEMS
2012-13 Budget Reduction Plans, Phase III
The 2012-13 budget reduction plans, phase III were provided for Governing Board
information.
2012-13 BUDGET
REDUCTION PLANS,
PHASE III
Trustee True asked for more information on teaching units, and for an
understanding of the 60 classes the college will not have next year. Trustee True
also asked for evidence of discussion regarding CCEU leadership positions.
Chair Smith said this is a very difficult time, but everyone needs to be informed.
Trustee Reece asked to know, if possible, if there are bumping rights or not for the
positions that are up for elimination.
Sunshine CCFT/District 2012-13 Negotiations Reopeners
The CCFT/District 2012-13 Negotiations Reopeners were provided for Governing
Board information.
Trustee True asked the unions to please bring forward concessions, so the Board
does not have to continue with layoffs.
2012-13 Managers’ Compensation Proposal
The 2012-13 managers’ compensation proposal is provided for Governing Board
information.
2011-12 Cash Flow Update – Third Quarter
The cash flow update is provided for Governing Board information
Facilities Master Plan Update
The facilities master plan update was provided for Governing Board information.
Financial Reports
The financial reports were provided for Governing Board information.
Redevelopment Update
The redevelopment update was provided for Governing Board information.
2011-2012 Graduation and Year-End Recognition Activities
The 2011-12 Graduation and Year-end Recognition activities were provided for
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SUNSHINE
CCFT/DISTRICT 2012-13
NEGOTIATIONS
REOPENERS
2012-13 MANAGERS’
COMPENSATION
PROPOSAL
2011-12 CASH FLOW
UPDATE – THIRD
QUARTER
FACILITIES MASTER
PLAN UPDATE
FINANCIAL REPORTS
REDEVELOPMENT
UPDATE
2011-2012
GRADUATION AND
YEAR-END
Minutes of Meeting
May 7, 2012
Governing Board information.
Cabrillo College Monthly Calendar
The Cabrillo College activities for the month of May were presented for Governing
Board information.
Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board discussed items to be placed on the agenda
for the future Board meetings.
ADJOURN
The open session of the Cabrillo College Governing Board was adjourned at 8:57
p.m.
Respectfully submitted,
Secretary
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RECOGNITION
ACTIVITIES
CABRILLO COLLEGE
MONTHLY CALENDAR
AGENDA FOR NEXT
BOARD MEETING
ADJOURNMENT