1
Cabrillo College Governing Board
Monday, May 7, 2012
Cabrillo College Sesnon House
6500 Soquel Drive
Aptos, California 95003
OPEN SESSION (McPherson Room)
PAGE
1. Call to Order and Roll Call
TIME
5:00
2. Adoption of Agenda
3. Public Comments Regarding Closed Session Items (three minute
time limit per speaker)
Please notify clerk if you desire to speak to the Board.
4. Announcement of Closed Session
5. Adjourn to Closed Session
CLOSED SESSION (Pino Alto Room)
1. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: Victoria Lewis
Employee Organization: CCEU
2. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: Victoria Lewis
Employee Organization: CCFT
3. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: Brian King
Employee Organizations: Management and Confidential
Employees
OPEN SESSION (McPherson Room)

Call to Order and Roll Call

Report Out of Closed Session
6:00
A. Consent Items
1. Minutes and Consent Agenda (these items are approved when
the agenda is approved unless a Board member wishes to
discuss)
a) Minutes of April 2, 2012
2. Register of Warrants
6:01
7
13
It is recommended that the Governing Board ratify warrant
numbers 88751–89601 for the amount of $4,368,982.62 and
student refund and financial aid registers totaling $4,760,730.65.
3. Ratification: Construction Change Orders
39
It is recommended that the Governing Board ratify the
construction change orders provided.
4. Budget Transfers by Resolution
It is recommended that the Governing Board approve Resolution
Numbers 042-12 through 050-12 for Budget Transfers 20231
through 20363.
41
2
May 7, 2012
A. Consent Items (continued)
5. Notice of Non-Reemployment of Designated Academic
Employees
51
It is recommended that the Governing Board approve resolution
037-12 as provided.
6. Authorization to Dispose of Surplus Equipment
55
It is recommended that the Governing Board authorize the Vice
President, Administrative Services to dispose of the equipment
listed as surplus, according to Board Policy 4160.
7. ACCESS Grant Renewal: Baccalaureate Bridge to the
Biomedical Sciences Program
57
It is recommended that the Governing Board accept the $22,687
in ACCESS Grant funds from UCSC/NIH. It is further
recommended that the Board authorize the Vice President of
Administrative Services to execute and make all necessary
arrangements in relation to this agreement on behalf of the
college.
8. Human Resources Management Report
59
It is recommended that the Governing Board ratify and/or approve
the human resources management report.


Introduction of Newly Appointed Faculty and Staff
Oral Communications - Members of the audience may speak to
non-agenda items
(three minute time limit per speaker)
C. Action Items
1. Resolution 038-12: Recognition of Cabrillo’s Classified
Employees
65
6:10
It is recommended that the Governing Board adopt Resolution
038-12 in observance of Classified School Employee Week, May
20 - May 26, 2011, to recognize the many contributions of the
Cabrillo College classified staff to Cabrillo’s students and
educational community.
Special Presentation – E Tech Interns
B. Oral Reports
1. Board Members’ Reports
6:21
2. Student Trustee’s Report
6:24
3. Superintendent’s Report
6:27
4. CCEU
6:29
Comments on issues of interest to the Cabrillo Classified
Employees Union
5. CCFT
Comments on issues of interest to the Cabrillo College
Federation of Teachers
6:31
3
May 7, 2012
6. Faculty Senate
6:33
Comments on issues of interest to the Faculty Senate
C. Action Items
2. Annual Business Office Resolutions
67
It is recommended that the Governing Board approve Resolution
Numbers 039-12, 040-12, and 041-12.
3. Establish Auxiliary Services Fund
71
It is recommended that the Governing Board approve the
establishment of an enterprise fund, (59) for Duplications and
authorize the funding plan recommended by the subcommittee.
4. Resolution 036-12: Reduction or Discontinuance of Classified
Services
73
It is recommended that the Governing Board adopt Resolution
036-12 as presented.
5. Resolution 037-12: Decision Not to Reemploy Certain
Certificated Employees for 2012-13 School Year
77
It is recommended that the Governing Board approve Resolution
#037-12 as presented.
6. Board Policy Revisions: Administrative Services, Second Reading
81
It is recommended that the Governing Board approve the
revisions to the Board policies as presented.
7. Board Policy Revisions: Office of Instruction, Second Reading
83
It is recommended that the Governing Board approve the
revisions to the Board policies as presented.
8. Award of Contract: Pepsi
89
It is recommended that the Governing Board authorize the Vice
President, Administrative Services to execute a three year
agreement with Pepsi to operate vending services, with two one
year options to renew
9. Award of Contract: Precision Physical Therapy & Fitness
91
It is recommended that the Governing Board authorize the Vice
President, Administrative Services to execute a three year
agreement with Precision Physical Therapy & Fitness to provide
full service health and wellness enterprise operations, with two
one year options to renew.
10. Award of Contract: Maas Companies, Inc., Educational and
Facilities Master Plan
It is recommended that the Governing Board authorize the Vice
President, Administrative Services to execute an agreement with
MAAS Companies, Inc. to develop the Educational and Facilities
Master Plans.
93
6:36
4
May 7, 2012
C. Action Items (continued)
11. Contract Increase: RMW Architecture, Building 800 STEM
Remodel Project
97
It is recommended that the Governing Board authorize the Vice
President, Administrative Services to increase the contract
amount from $223,292 to RMW Architecture for the Building 800
project by $130,440.
12. Resolution 035-12: Designate Representative to Northern
California Community College Pool Joint Powers Authority
99
It is recommended that the Governing Board designate the Vice
President, Administrative Services to be the District
representative and the Director, Purchasing, Contracts and Risk
Management as the alternate to the NCCCP JPA.
13. Change to Course Mapping for Minimum Qualifications
101
It is recommended that the Governing Board approve this change
to the discipline list for minimum qualifications.
14. Resolution 051-12: Ordering Election, Requesting County
Elections to Conduct the Election, Requesting Consolidation of
the Election, and Specifications of the Election Order
103
It is recommended that the Governing Board adopt Resolution
051-12 ordering the election, requesting the Santa Cruz County
Elections Department to conduct the election, and consolidate it
with any other jurisdiction holding an election on that same day.
15. Resolution 052-12: In Support of the California DREAM Act
107
It is recommended that the Governing Board approve resolution
052-12.
16. 2012-13 Budget Reductions, Phase II
109
It is recommended that the Governing Board approve the Phase
II budget reduction plans as presented.
D. Information Items
1. 2012-13 Budget Reduction Plans, Phase III
113
The 2012-13 budget reduction plans, phase III are provided for
Governing Board information.
2. Sunshine CCFT/District 2012-13 Negotiations Reopeners
117
The CCFT/District 2012-13 Negotiations Reopeners are provided
for Governing Board information.
3. 2012-13 Managers’ Compensation Proposal
119
The 2012-13 managers’ compensation proposal is provided for
Governing Board information.
4. 2011-12 Cash Flow Update – Third Quarter
The cash flow update is provided for Governing Board
information.
121
7:05
5
May 7, 2012
D. Information Items (continued)
5. Facilities Master Plan Project Status
125
The facilities master plan update is provided for Governing Board
information.
6. Financial Reports
129
The financial reports are provided for Governing Board
information.
7. Redevelopment Update
151
An update from the Governing Board members who sit on the
various county redevelopment agency successor oversight
board’s will be provided.
8. 2011 – 2012 Graduation and Year-End Recognition Activities
153
The 2011-12 graduation and year-end recognition activities are
provided for Governing Board information.
9. Cabrillo College Monthly Calendar
155
The Cabrillo College activities calendar for the month of May is
provided for Governing Board information.
10. Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board may discuss items to be
placed on the agenda for the future Board meetings.
CLOSED SESSION
ADJOURN
7:35
For ADA related meeting accommodations, contact Dominique Hansen, Executive Assistant to the
President, at (831) 479-6306 at least 24 hours in advance of the meeting.
6
7
Minutes of Meeting
CABRILLO COLLEGE GOVERNING BOARD
April 2, 2012
REGULAR MEETING
The regular monthly meeting of the Cabrillo College Governing Board was held at
the Sesnon House, 6500 Soquel Drive, Aptos, California on Monday, April 2, 2012.
Chair Al Smith opened the meeting in Open Session at 4:30 pm. Roll was taken;
present were Chair Smith, Trustees Margarita Cortez, Gary Reece, Rachael Spencer,
Susan True, and Donna Ziel. Chair Smith asked for Public Comments on Closed
Session items. There were no public comments.
Closed Session items were announced and the meeting was adjourned to Closed
Session at 4:30 p.m. Closed Session was adjourned at 6:00 pm.
REPORT OUT OF CLOSED SESSION
Chair Smith reported that there was no action taken
PROCEDURAL ITEMS
It was moved and seconded (Reece/Spencer) to approve the consent agenda items,
including the minutes from the March 5, 2012 regular meeting and the February 24,
2012 special meeting.
Items 3 no item.
The motion carried with the following roll call vote:
CALL TO ORDER
REPORT OUT OF
CLOSED SESSION
APPROVAL OF
CONSENT AGENDA
AND MINUTES
Student Trustee Advisory Vote: None
AYES: Cortez, Reece, Smith, Spencer, True, and Ziel
NOES: None
ABSENT: Stonebloom
ABSTAIN: None
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF
None.
ORAL COMMUNICATIONS
Maria Genis and Rebecca Garcia asked spoke on behalf of the club that supports AB
540 students, they would like to support AB 540 students so they know more about
their rights and can speak out against discrimination. Asked the Governing Board to
adopt a resolution in support of the Dream Act. Asked to place the resolution as a
future agenda item. Rebecca encouraged the Board to bring back the resolution for
approval.
INTRODUCTION OF
NEWLY APPOINTED
FACULTY AND STAFF
ORAL
COMMUNICATIONS
Alicia Hernandez, Lori Amato, Ben Ten Cate , Jill Gallo, Lynn Leslie, discussed the
previous week’s Sentinel article, budget cuts, low classified staff morale, anger and
frustration about the content and tone of March 27 Sentinel article, anxiety, stress,
distrust, disappointment, gloom and doom scenarios, increasing workload,
disturbing, community trust and stewardship, and encouraged the Board to reflect on
how the community is being served with these changes, and not abandon our
principles.
Marilyn Garrett addressed the Board about the alleged hazards of wireless
microwave technology.
ORAL REPORTS
1 of 6
ORAL REPORTS
8
Minutes of Meeting
April 2, 2012
Board Trustees’ Reports
Trustee Cortez requested the Board consider putting the Dream Act resolution on the
May agenda.
BOARD TRUSTEE
REPORTS
Trustee Spencer said the Board wants to support our employees, wants the public to
see their support of employees, want to have good communication and the way for
that to happen is through transparency. The way to start building back is to have
good communication and Trustee Spencer asked Vice President Lewis to have
communication on the negotiations. Communicate Board goals, student success and
how to reassign resources, communicate what the Board has directed.
Trustee True thanked everyone for coming and said we are at such a standstill and
not stepping forward together. Trustee True encouraged everyone to think about
how to do this with a new spirit. We can blame but it is not going to get us to focus
on our mission. As a Board member we can only react to what you bring us. Bring
us some negotiated solutions so we do not have to enact the layoffs, we need
something by June 30. If the college territory doesn’t come together in some way
then we will be voting on $2.5m in layoffs. Not because we do not want to, but
because we have to. Please bring something forward.
Trustee Reece said it is frustrating for Trustee as well because the Board wants to
hear proposals and if we have no other choices it is going to be ridiculous to balance
the budget only with layoffs. Backing us into a corner that none of us is going to
want but we have a responsibility to the district, so we will do what we have to do.
That is our major responsibility to approve the budget and be fiscally responsibile.
Come to us with what the college wants; do not make us have to decide.
Student Trustee’s Report
The Student Senate is starting its election process. April 20 is the deadline to register
to run, trying to bring back the bus pass program. $5k was approved to go towards
the emergency support program.
Superintendent’s Report
None
CCFT
CCFT President Harvell thanked VP Lewis for implementing state disability
insurance for adjuncts, also the Governing and CFT compromised on a tax measure
and they hope to have it on the ballot, CCFT and the Faculty Senate have formed a
committee to review the Student Success Task Force report.
Faculty Senate
Faculty Senate President Mangin report the Senate has been discussing program
discontinuance. It looks like about 100 courses will be eliminated in the fall/spring
schedule. It affects adjuncts who will lose their jobs. Also discussed the Student
Success Task Force report which looks for ways to be more efficient in getting
students through the system, with fewer institutional barriers. Provided a statement
which was written by the Senate and CCFT titled “Faculty Position Paper on the
Final Recommendations of the Student Success Task Force”.
CCEU
CCEU President Stainback read a statement which addressed a number of CCEU
concerns including the recent Sentinel article, CCEU’s feeling that classified staff
2 of 6
STUDENT
TRUSTEE’S
REPORT
SUPERINTENDENT’S
REPORT
CCFT
FACULTY SENATE
CCEU
9
Minutes of Meeting
April 2, 2012
are targeted as the source of the budget problems, union official’s job reductions,
workload issues and shared governance
PUBLIC HEARING: 2012-13 Negotiated Agreement Reopeners: CCEU and
District’s Initial Proposals
At this juncture, the regular Board meeting was closed and a Public Hearing opened
to allow for comments on CCEU/District initial proposals for negotiations, which
were sunshined at the March Board meeting.
ACTION ITEMS
Adopt the District’s 2012-13 Initial Proposal to CCEU
It was recommended that the Governing Board adopt the District’s 2012-13 initial
proposal.
PUBLIC HEARING:
2012-13 NEGOTIATED
AGREEMENT
REOPENERS: CCEU
AND DISTRICT’S
INTIAL PROPOSALS
ACTION ITEMS
ADOPT THE
DISTRICT’S 2012-13
INITIAL PROPOSAL TO
CCEU
A motion was made (Reece/True) to adopt the District’s initial proposal.
The motion carried.
Receive CCEU’s 2011-12 Initial Proposal
It was recommended that the Governing Board receive CCEU’s initial proposal
for negotiations with the District.
RECEIVE CCEU’S 201112 INITIAL PROPOSAL
A motion was made (Ziel/True) to receive CCEU’s initial proposal.
The motion carried.
Curriculum Committee Actions
It was recommended that the Governing Board approve the proposal curriculum
changes for a Fall 2012 effective date.
CURRICULUM
COMMITTEE ACTIONS
A motion was made (True/Ziel) to approve the Fall 2012 curriculum changes.
The motion carried.
Resolution 025-12: Reduction or Discontinuance of Classified Service
It was recommended that the Governing Board adopt resolution 025-12 as
presented.
RESOLUTION 025-12:
REDUCTION OR
DISCONTINUANCE OF
CLASSIFED SERVICE
It was moved and seconded (Reece/Ziel) to adopt resolution 025-12.
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Watkins
AYES: Cortez, Reece, Smith, Spencer, True and Ziel
NOES: None
ABSENT: Smith and Stonebloom
ABSTAIN: None
2012-13 Budget Reduction Plans, Phase I
It was recommended that the Governing Board approve the 2012-13 budget
reduction plans as presented.
A motion was made (Ziel/Reece) to approve the 2012-13 budget reduction plans.
3 of 6
2012-13 BUDGET
REDUCTION PLANS,
PHASE I
10
Minutes of Meeting
April 2, 2012
The motion carried.
Resolution 033-12: 2012-13 Tax and Revenue Anticipation Notes (TRANs)
It was recommended that the Governing Board adopt resolution 033-12 delegating
to the Vice President Administrative Services the authority to decide on
participation the Community College League of California cash reserve program at
the time when interest, costs and reinvestment rates are known.
RESOLUTION 033-12:
2012-13 TAX AND
REVENUE
ANTICIPATION NOTES
(TRANS)
It was moved and seconded (Cortez/Ziel) to adopt resolution 033-12.
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Watkins
AYES: Cortez, Reece, Spencer, True and Ziel
NOES: None
ABSENT: Smith and Stonebloom
ABSTAIN: None
CCCT Board of Directors Election - 2012
It was recommended that the Governing Board vote for up to eight candidates to
serve on the CCCT Board of Directors, and authorize the President to complete
and file the appropriate ballot.
CCCT BOARD OF
DIRECTORS ELECTION
- 2012
A motion was made (Reece/Cortez) to vote for seven candidates to serve on the
CCCT Board of Directors.
The motion carried.
Award of Contract: Taher
It was recommended that the Governing Board authorize the Vice President,
Administrative Services to execute a three year agreement with Taher to operate
food services, with two one year options to renew.
AWARD OF CONTRACT:
TAHER
A motion was made (Ziel/Watkins) to approve the agreement with Taher.
Student Trustee Watkins said the Student Senate has approved the funding to make
cafeteria improvements. Student Senate member Joseph Watkins was on the
selection committee and said the committee made what they think is the best
choice to serve the students. Trustee Reece commented that he is glad there was
student input. Trustee Reece asked if there are sufficient controls and performance
triggers. Vice President Lewis said the food services committee does provide
feedback, and they are implementing a POS system to track the sales and quality of
food. They are setting goals and each year there will be two or three goals for
Taher.
The motion carried.
Award of Contract: Pepsi
It was recommended that the Governing Board authorize the Vice President,
Administrative Services to execute a three year agreement with Pepsi to operate
4 of 6
AWARD OF CONTRACT:
PEPSI
11
Minutes of Meeting
April 2, 2012
vending services, with two one year options to renew.
A motion was made (Reece/Watkins) to approve the agreement with Pepsi.
Trustee True said she is surprised given everything we know about obesity and
asked why we do this. Vice President Lewis reported that there on vending
machines on campus, and it sells. There are also healthy options. Trustee Ziel
asked what else they are selling. Vice President Lewis said that Santa Cruz
Vending does provide the product. It is water and other healthy choices.
Trustee Cortez asked about the sign on bonus and if that has been the case in the
past. Vice President Lewis said this is new.
Student Trustee Watkins asked about the incentives. Vice President Lewis said in
the past a good portion of the funds went to the student Senate but this contract
will be overseen in auxillary services and will go to support services on campus.
Trustee True said we need a campus wide policy on the vending machines and the
healthy choice should be everywhere. Trustee True asked to table the item until
we learn more about the options and know what is being offered. What are we
making available to students? Student Trustee Watkins said there is a balance.
Trustee True wants to know what we are selling. Trustee Ziel would like to
understand more clearly how the other drinks are selected and by whom.
Trustee Reece withdrew his motion.
Foster Youth Donation
It is recommended that the Governing Board accept the donation of $50,000. It
was further recommended that the Governing Board authorize the Vice President
of Student Services to execute and make all necessary arrangements in relation to
this agreement on behalf of the college.
FOSTER YOUTH
DONATION
It was moved and seconded (Cortez/True) to accept the donation.
The motion carried.
INFORMATION ITEMS
2012-13 Budget Reduction Plans, Phase II
The 2012-13 budget reduction plans, phase II were provided for Governing Board
information.
2012-13 BUDGET
REDUCTION PLANS,
PHASE II
Vice Chair Spencer asked for public comment. A student spoke against the
elimination of jobs. Janet Fine also spoke out about the elimination of jobs.
Trustee True asked to include an additional column on the matrix that addresses
how many courses or students the positions touches.
Cabrillo College 2012 Spring Census Report
The Cabrillo College 2012 spring census report was provided for Governing Board
information.
SBDC Annual Report – 2011
5 of 6
CABRILLO COLLEGE
2012 SPRING CENSUS
REPORT
SBDC ANNUAL
12
Minutes of Meeting
April 2, 2012
The 2011 SBDC annual report was presented for Governing Board information.
Vice Chair Spencer asked how SBDC works with single owner businesses.
Director Thomae said they have self-employed workshops. Trustee Cortez asked
if they are working with the incubator in Watsonville, and Director Thomae said
she has been on their Board for 14 years.
Learning Communities
The learning communities update was provided for Governing Board information.
Trustee True asked about the number of students served. Director Mayo said it
varies, and they will add a column saying how many students are served. Rachel
will update it for a Board update.
Facilities Master Plan Update
The facilities master plan update was provided for Governing Board information.
Financial Reports
The financial reports were provided for Governing Board information.
Board Policy Revisions: Office of Instruction, First Reading
The Board policies were presented as a first reading for Governing Board review
and will return for action at the next Governing Board meeting.
Transfer Pathways Program
The transfer pathways program update was provided for Governing Board
information.
Program Discontinuance Criteria
The program discontinuance criteria was provided for Governing Board
information. Unbelievable thoughtful said Trustee True.
AAJCC Annual Report
Board Policy Update: Office of the Vice President, Administrative Services
The Board policies were presented as a first reading for Governing Board review
and will return for action at the next Governing Board meeting.
Cabrillo College Monthly Calendar
The Cabrillo College activities for the month of April were presented for
Governing Board information.
Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board discussed items to be placed on the agenda
for the future Board meetings.
REPORT - 2011
LEARNING
COMMUNITIES
FACILITIES MASTER
PLAN UPDATE
FINANCIAL REPORTS
BOARD POLICY
REVISIONS: OFFICE OF
INSTRUCTION, FIRST
READING
TRANSFER PATHWAYS
PROGRAM
PROGRAM
DISCONTINUANCE
CRITERIA
BOARD POLICY
UPDATE: OFFICE OF
THE VICE PRESIDENT,
ADMINSTRATIVE
SERVICES
CABRILLO COLLEGE
MONTHLY CALENDAR
AGENDA FOR NEXT
BOARD MEETING
Trustee Ziel asked if the Board wants to take a position on the upcoming ballot
initiative. Not qualified yet.
Trustee Cortez asked for a monthly RDA update. Also the Dream Act resolution.
Gary asked about the last item, the mention of the report. Does not want to create
a volume. Need to understand what has happened but keep it simple.
ADJOURN
The open session of the Cabrillo College Governing Board was adjourned at 7:59
p.m.
Respectfully submitted,
Secretary
6 of 6
ADJOURNMENT
13
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
May 7, 2012
Register of Warrants
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 25
A.2
BACKGROUND:
The following warrants are submitted for Governing Board ratification:
REGISTER NO.
55
56
57
58
59
60
61
DATE
WARRANT NO.
03-15-12
03-22-12
03-22-12
03-28-12
04-04-12
04-05-12
04-12-12
88751-88923
88924-89058
89059-89092
89093-89237
89238-89242
89243-89408
89409-89601
TOTAL AMOUNT
1,110,495.41
505,710.48
218,256.49
601,583.53
2,619.10
598,580.54
1,331,737.07
$4,368,982.62
* NOTE: Student refund and financial-aid registers totaling $4,760,730.65 are available in the Business Office
for review.
RECOMMENDATION:
It is recommended that the Governing Board ratify warrant numbers 88751–89601 for the amount of
$4,368,982.62 and student refund and financial aid registers totaling $4,760,730.65.
Administrator Initiating Item:
Roy Pirchio
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
May 7, 2012
Ratification: Construction Change Orders
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 2
A.3
BACKGROUND:
In accordance with Board Policy 4155, the attached change orders over $25,000 and less than 10% of the
original contract value are submitted for Governing Board ratification.
FISCAL IMPACT:
$25,472.00 Funded from an augmentation of scheduled maintenance funds and the current project
contingency.
RECOMMENDATION:
It is recommended that the Governing Board ratify the construction change orders provided as an
attachment.
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
40
Ratification: Construction Change Orders: cont.
Project Green
Tech
Center
Change order #
Contractor
Dilbeck
Amount
Description
PCO #025R1
(19,662)
PCO #028
PCO #032R1
6,080
1,037
PCO #039R1
2,892
PCO #051
PCO #053R1
PCO #055
PCO #058
1,579
14,402
274
695
1,621 Install tamper proof switches on the fire riser (not on the plans but required)
Adjust the sidewalk forms back per the city of Watsonville's request. This
cost was split with the city.
344
Remove OSB and install steel plates backing for the rollup doors
1,184
Install a new heat manifold for the rediant floor heating system (not shown
on the plans)
5,039
PCO #061
PCO #064
PCO #065
PCO #068R2
15,484 Total Change Order
Green Technology Center
Project
Building 1300 Server Room
AC Upgrade
Change order #
PCO #008
Contractor
Geo. Wilson
Amount
PCO #009
Watsonville Server Room AC
Upgrade
Project Bulding 1100
HVAC Controls
Change order #
PCO 001
Description
1,314 Trouble shoot and adjust the Hot gas by pass valve on the existing
air unit
3,248 Additional project oversight due to the added electrical scope.
4,562 Total Change Order
Della Mora Heating
Amount
Project Bulding 1100 HVAC
Controls
Project Green
Tech
Center
Change order #
PCO #001
Change light fixtures resulting in a large credit
Added additional water & gas meters to allow continual montitoring as part
of instruction.
Remove unsuitable soil under sidewalk on Maple Street.
Added additional fence along parking area so it is consistant and
neighborhood friendly.
Additional work for tempory roofing while waiting for the skylights to
arrive.
Remove unsuitable soil under sidewalk on Union Street.
Cut in lock strike for new hardware on door B102A
Intall 3 Phase for power logic panel (plans called for single phase)
Description
670 Remove back draft damper in EF-4 (no longer required) and
rebalance.
670 Total Change Order
Contractor
Epico
Amount
Description
2,337 Provide and Install Systimax wire managers and angled modular
panels with RJ45 Jacks. (newer technology than original
specifications will allow for much easier maintenance)
PCO #002
2,419 Additional cable pulls, terminations, jacks and face plates not on the
original drawings. Total of 13 locations
4,756
Watsonville
Note: These change orders are reflected in the Facilities Master Plan (FMP) Status Report.
41
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
May 7, 2012
Budget Transfers by Resolution
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 10
A.4
BACKGROUND:
The following resolutions are submitted for Governing Board approval:
Resolution Number
042-12
General Fund transfers between expenditure classifications
Resolution Number
043-12
General Fund transfers to reserves
Resolution Number
044-12
General Fund augmentations: ACE NSF/NAS, Biology-ACCESS,
CEED/Tech Prep, CEED/Teacher Prep Pipeline, Foster Youth Support
Services, International Student Ins., Library, Matriculation/CESS,
Montessori, OW-JACL Project, PUENTE, SBDC/YEP 2012, Student
Health Services
Resolution Number
045-12
Child Development Fund augmentations: HASS/PITC 2011-12
Resolution Number
046-12
Building Fund transfers between expenditure classifications
Resolution Number
047-12
Building Fund augmentations
Resolution Number
048-12
2004 Measure D Bond Fund augmentations
Resolution Number
049-12
ASCC Fund augmentations
Resolution Number
050-12
Financial Aid Fund transfers between expenditure classifications
FISCAL IMPACT:
Budget augmentations and adjustments of expenditures in the General Fund in the amount of $686,225.00.
RECOMMENDATION:
It is recommended that the Governing Board approve Resolution Numbers 042-12 through 050-12 for
Budget Transfers 20231 through 20363.
Administrator Initiating Item:
Graciano Mendoza
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition
42
GENERAL FUND
RESOLUTION NUMBER
042-12
WHEREAS, budget changes based on the developing needs of programs are
often required, and
WHEREAS, the following transfers result in an increase in the total amount of
the adopted budget;
ACCOUNT NUMBER
DESCRIPTION
INCREASE/DECREASE
Income
8000
Program Funds
$
(5,000)
Total Increase
$
5,000
Expenditures
1000
Certificated Salaries
31,199
2000
Classified Salaries
(7,868)
3000
Fringe Benefits
10,839
4000
Supplies
(26,400)
5000
Operating Expenses
(11,013)
6000
Capital Outlay/Site
3,041
7000
Other Outgo
5,202
Total Increase
$
5,000
NOW, THEREFORE, BE IT HEREBY RESOLVED that the Cabrillo College
Governing Board approves the General Fund budget transfers.
I certify that the foregoing resolution was adopted at the regular meeting of
the Cabrillo College Governing Board held on May 7, 2012.
DATE: ____________________
______________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 2
43
GENERAL FUND
TRANSFER TO RESERVES
RESOLUTION NUMBER
043-12
WHEREAS, budget changes based on the developing needs of programs are
often required, and
WHEREAS, the following transfers do not result in an increase in the total
amount of the adopted budget;
ACCOUNT
NUMBER
DESCRIPTION
1000
Certificated Salaries
2000
Classified Salaries
3000
Fringe Benefits
4000
Supplies
5000
Other Expenses
6000
Capital Outlay/Site
7000
Other Outgo
DECREASE
$
INCREASE
1,489
132,837
16,469
150,795
TOTAL
$
150,795
$
150,795
NOW, THEREFORE, BE IT HEREBY RESOLVED that the Cabrillo College
Governing Board approves the General Fund budget transfers.
I certify that the foregoing resolution was adopted at the regular meeting of the
Cabrillo College Governing Board held on May 7, 2012.
DATE: ____________________
______________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 3
44
GENERAL FUND AUGMENTATIONS
RESOLUTION NUMBER
044-12
WHEREAS, Cabrillo College will receive funds not included in the 2011-12
budget, and
WHEREAS, Cabrillo College will receive budget adjustments for special federal
and state programs that develop during the school year, and
WHEREAS, the following budget adjustments are necessary in externally funded
programs:
ACCOUNT NUMBER
DESCRIPTION
INCREASE/DECREASE
Income
8000
Program Funds
$
686,225
Total Increase
$
686,225
1000
Certificated Salaries
$
185,852
2000
Classified Salaries
3000
Fringe Benefits
4000
Supplies
5000
Operating Expenses
240,851
6000
Capital Outlay/Site
5,400
7000
Other Outgo
Expenditures
59,019
122,412
27,294
Total Increase
45,397
$
686,225
NOW, THEREFORE, BE IT HEREBY RESOLVED THAT the Cabrillo College
Governing Board authorizes that the 2011-12 budget of income to be increased by
$686,225.
I certify that the foregoing resolution was adopted at the regular meeting of
the Cabrillo College Governing Board held on May 7, 2012.
DATE: ____________________
______________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 4
45
CHILD DEVELOPMENT FUND AUGMENTATIONS
RESOLUTION NUMBER
045-12
WHEREAS, Cabrillo College will receive funds not included in the
2011-12 budget, and
WHEREAS, Cabrillo College will receive budget adjustments for special federal
and state programs that develop during the school year, and
WHEREAS, the following budget adjustments are necessary in externally funded
programs:
ACCOUNT NUMBER
DESCRIPTION
INCREASE/DECREASE
Income
8000
Program Funds
$
(2)
Total Decrease
$
2
1000
Certificated Salaries
$
1,200
2000
Classified Salaries
3000
Fringe Benefits
(2,656)
4000
Supplies
(2,940)
5000
Operating Expenses
6000
Capital Outlay/Site
7000
Other Outgo
Expenditures
Total Decrease
1,904
2,490
$
(2)
NOW, THEREFORE, BE IT HEREBY RESOLVED THAT the Cabrillo College
Governing Board authorizes that the 2011-12 budget of income and expenditures be
decreased by $2.
I certify that the foregoing resolution was adopted at the regular meeting of
the Cabrillo College Governing Board held on May 7, 2012.
DATE:_______________________
___________________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 5
46
BUILDING FUND
RESOLUTION NUMBER
046-12
WHEREAS, budget changes based on the developing needs of programs are
often required, and
WHEREAS, the following transfers do not result in an increase in the total
amount of the adopted budget;
EXPENDITURES
ACCOUNT
NUMBER
DESCRIPTION
1000
Certificated Salaries
2000
Classified Salaries
3000
Fringe Benefits
4000
Supplies
5000
Other Expenses
6000
Capital Outlay/Site
7000
Other Outgo
DECREASE
$
INCREASE
1,265
965
TOTAL
$
17,230
$
17,230
15,000
$
17,230
NOW, THEREFORE, BE IT HEREBY RESOLVED that the Cabrillo College Governing
Board approves the Building Fund budget transfers.
I certify that the foregoing resolution was adopted at the regular meeting of the Cabrillo
College Governing Board held on May 7, 2012.
DATE: ________________
_____________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 6
47
BUILDING FUND AUGMENTATIONS
RESOLUTION NUMBER
047-12
WHEREAS, Cabrillo College will receive funds not included in the 2011-12
budget, and
WHEREAS, Cabrillo College will receive budget adjustments for special federal
and state programs that develop during the school year, and
WHEREAS, the following budget adjustments are necessary in externally funded
programs:
ACCOUNT NUMBER
DESCRIPTION
INCREASE/DECREASE
Income
8000
Program Funds
$
465,310
Total Increase
$
465,310
Fund Balance
$
1,273,833
Total Decrease
$
1,273,833
$
1,965
Fund Balance
3900
Expenditures
1000
Certificated Salaries
2000
Classified Salaries
3000
Fringe Benefits
4000
Supplies
5000
Operating Expenses
$
170,000
6000
Equipment
$
36,899
7000
Other Outgo
Total Increase
1,530,279
$
1,739,143
NOW, THEREFORE, BE IT HEREBY RESOLVED THAT the Cabrillo College
Governing Board authorizes that the 2011-12 budget of income be increased by
$465,310, Fund Balance be decreased by $1,273,833 and expenditures be increased by
$1,739,143.
I certify that the foregoing resolution was adopted at the regular meeting of the
Cabrillo College Governing Board held on May 7, 2012.
DATE: ____________________
______________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 7
48
2004 MEASURE D BOND FUND AUGMENTATIONS
RESOLUTION NUMBER
048-12
WHEREAS, Cabrillo College will receive funds not included in the 2011-12
budget, and
WHEREAS, Cabrillo College will receive budget adjustments for special federal
and state programs that develop during the school year, and
WHEREAS, the following budget adjustments are necessary in externally funded
programs:
ACCOUNT NUMBER
DESCRIPTION
INCREASE/DECREASE
Income
3900
Fund Balance
$
877,731
Total Decrease
$
877,731
Expenditures
1000
Certificated Salaries
2000
Classified Salaries
3000
Fringe Benefits
4000
Supplies
5000
Operating Expenses
6000
Capital Outlay/Site
7000
Other Outgo
Total Increase
877,731
$
877,731
NOW, THEREFORE, BE IT HEREBY RESOLVED THAT the Cabrillo College
Governing Board authorizes that the 2011-12 Fund Balance to be decreased by $877,731.
I certify that the foregoing resolution was adopted at the regular meeting of
the Cabrillo College Governing Board held on May 7, 2012.
DATE: ____________________
______________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 8
49
ASSOCIATED STUDENTS FUND AUGMENTATIONS
RESOLUTION NUMBER
049-12
WHEREAS, Cabrillo College will receive funds not included in the 2011-12
budget, and
WHEREAS, Cabrillo College will receive budget adjustments for special federal
and state programs that develop during the school year, and
WHEREAS, the following budget adjustments are necessary in externally funded
programs:
ACCOUNT NUMBER
DESCRIPTION
INCREASE/DECREASE
Income
3900
Fund Balance
$
26,000
Total Decrease
$
26,000
$
26,000
$
26,000
Expenditures
1000
Certificated Salaries
2000
Classified Salaries
3000
Fringe Benefits
4000
Supplies
5000
Operating Expenses
6000
Capital Outlay/Site
7000
Other Outgo
Total Increase
NOW, THEREFORE, BE IT HEREBY RESOLVED THAT the Cabrillo College
Governing Board authorizes that the 2011-12 budget of income to be decreased by
$26,000.
I certify that the foregoing resolution was adopted at the regular meeting of
the Cabrillo College Governing Board held on May 7, 2012.
DATE: ____________________
______________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 9
50
FINANCIAL AID FUND
RESOLUTION NUMBER
050-12
WHEREAS, budget changes based on the developing needs of programs are
often required, and
WHEREAS, the following transfers do not result in an increase in the total
amount of the adopted budget;
ACCOUNT
NUMBER
DESCRIPTION
1000
Certificated Salaries
2000
Classified Salaries
3000
Fringe Benefits
4000
Supplies
5000
Other Expenses
6000
Capital Outlay/Site
7000
Other Outgo
8000
Program Funds
DECREASE
$
TOTAL
$
INCREASE
5,000
5,000
$
5,000
$
5,000
NOW, THEREFORE, BE IT HEREBY RESOLVED that the Cabrillo College
Governing Board approves the General Fund budget transfers.
I certify that the foregoing resolution was adopted at the regular meeting of
the Cabrillo College Governing Board held on May 7, 2012.
DATE: ____________________
______________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 10
51
AGENDA ITEM BACKGROUND
TO:
GOVERNING BOARD
DATE
FROM: PRESIDENT
May 7, 2012
SUBJECT:
Resolution #037-12: Decision Not to Reemploy Certain
Certificated Employees for 2012-13 School Year
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 3
A.5
BACKGROUND:
Resolution #037-12 is the final action to reduce particular kinds of academic services in accordance with
the Education Code. On March 5, 2012, the Governing Board took action to preliminarily reduce
particular kinds of services. That action involved the reduction or discontinuance of three (3) positions of
0.25 FTE each. The attached resolution contains specific information related to these positions.
FISCAL IMPACT:
To be determined based on the outcome of the 2012-13 budget.
RECOMMENDATION:
It is recommended that the Governing Board approve Resolution #037-12 as attached.
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
52
BEFORE THE GOVERNING BOARD OF THE
CABRILLO COMMUNITY COLLEGE DISTRICT
SANTA CRUZ COUNTY, CALIFORNIA
Resolution and Decision Not to
)
Reemploy Certain Certificated Employees
)
______________________________________)
RESOLUTION NO. 037-12
WHEREAS, the Governing Board of CABRILLO COMMUNITY COLLEGE DISTRICT (“District”) adopted a
Resolution in the Matter of the Reduction or Discontinuance of Certain Particular Kinds of Services (“Resolution”) on or before
March 5, 2012, authorizing and directing the District Superintendent/President or designee, to initiate and pursue procedures
necessary not to reemploy the equivalent of a total of 0.75 FTE certificated employees of the District pursuant to Education
Code sections 87740 and 87743 because of a reduction and/or discontinuance of particular kinds of services; and
WHEREAS, the Superintendent/President or designee, duly and properly served a Notice of Reduction or Discontinuance
of Particular Kinds of Service (“Notice”) on the certificated employees listed on Attachment “A” on or before March 15, 2012,
indicating that the Governing Board did not intend to reemploy them to the extent in the Resolution and Notice for the 2012-13
school year; and
NOW, THEREFORE, BE IT RESOLVED AND ORDERED that considering the certificated staff requirements of the
District for the 2012-2013 school year, as well as the seniority and qualifications of each of the certificated employees of the
District, the services of the certificated employees listed on Attachment “B” will not be required for the ensuing school year to
the extent indicated in the Resolution and Notice to the employees listed in Attachment “B.” By taking such action, the Board is
taking final action to eliminate a total of 0.75 FTE (0.25 FTE each) on three (3) Stroke Center instructional services.
BE IT FURTHER RESOLVED that the Superintendent/President or designee is authorized and directed to give Final
Notice to the certificated employees listed on the Attachment “B” that these services will not be required by this District for the
ensuing 2012-2013 school year. Said Notice shall be given by serving upon said person a true copy of this Resolution and
Decision Not to Reemploy Certain Certificated Employees for the 2012-13 School Year.
BE IT FURTHER RESOLVED that this decision is effective immediately. Duly and regularly adopted this 7th day of
May, 2012, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_____
_____
_____
_____
_____________________________________________
Chairperson of the Board
ATTEST:
_____________________________________________
Secretary to the Board
2
53
ATTACHMENT A
CABRILLO COMMUNITY COLLEGE DISTRICT
LIST OF CERTIFICATED EMPLOYEES SENT
INITIAL LAYOFF NOTICE
1. Merry (Beth) McKinnon
2. Leonard Norton
3. Merritt Tucker
__________________
Note: Each of the above faculty were noticed that their Stroke Center assignment will be reduced by 0.25 FTE
each, equaling a total of 0.75 FTE effective 2012-13 academic year.
ATTACHMENT B
CABRILLO COMMUNITY COLLEGE DISTRICT
LIST OF CERTIFICATED EMPLOYEE TO RECEIVE
FINAL LAYOFF NOTICE
1. Merry (Beth) McKinnon
2. Leonard Norton
3. Merritt Tucker
__________________
Note: While each faculty member’s Stroke Center assignment is being reduced by 0.25%, the employees listed
in Attachment B will receive a partial and/or full reassignment for which they qualify, effective 2012-13
academic year.
3
54
55
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
May 7, 2012
Authorization to Dispose of Surplus Equipment
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
A.6
Background:
It has been determined that the following equipment is no longer useful for District purposes and is
considered surplus.
Fitness Equipment, HAWK Division
1-Hip Abduction Machine
1-Preacher Curl Machine
1-Pec Fly/Rear Deltoid Machine
1-Seated Chess Press Machine
1-Leg Extension Machine
1-Over Head Press Machine
1-Smith Rack Squat Machine
1-Cybex Abdominal Crunch
FISCAL IMPACT:
Any funds received from the sale of personal property shall be credited to the department which made the
original purchase.
RECOMMENDATION:
It is recommended that the Governing Board authorize the Vice President, Administrative Services to dispose
of the equipment listed as surplus, according to Board Policy 4160.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
56
57
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
May 7, 2012
SUBJECT:
ACCESS Grant Renewal: Baccalaureate Bridge to the
Biomedical Sciences Program
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
A.7
Background:
Cabrillo College has been awarded an ACCESS grant of $22,687 for 2012-13, funded by National Institute of
Health (NIH) and managed by UCSC. Cabrillo has participated in this grant for the past 18 years. The primary
goal of this grant is to develop and strengthen the academic pipeline in biology and chemistry with a special
focus on increasing the number of underrepresented students who enter the field of biomedical research.
Underrepresented students in biology and chemistry are trained as “super tutors” and run special study sessions
that are open to all. Both tutors and students become better prepared to make the transition to the university in
the biomedical sciences. The program includes a summer research institute, mentoring activities, and guest
speakers. The grant runs from August 1, 2012 through July 31, 2013.
FISCAL IMPACT:
An increase in the amount of $22,687 in revenue and expenditures.
RECOMMENDATION:
It is recommended that the Governing Board accept the $22,687 in ACCESS Grant funds from UCSC/NIH.
It is further recommended that the Board authorize the Vice President of Administrative Services to execute
and make all necessary arrangements in relation to this agreement on behalf of the college.
Administrator Initiating Item:
Wanda L. Garner, Acting VP, Instruction
and NAS Division Dean
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes x No
 Yes  No
Final Disposition
58
59
AGENDA ITEM BACKGROUND
TO:
GOVERNING BOARD
FROM:
PRESIDENT
DATE
May 7, 2012
SUBJECT:
Human Resources Management Report
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
ACTION
ENCLOSURE(S)
Page 1 of 5
A.8
BACKGROUND:
Requesting ratification and/or approval of the following employment transactions:
FISCAL IMPACT: Within budgeted FTE’s.
RECOMMENDATION: It is recommended that the Governing Board ratify and/or approve the
transactions as described on the attached report.
Administrator Initiating Item:
Loree McCawley/Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
60
Name
Department/Division
Position
Effective Date
Action
BAER, Winifred
English/BELA
English Instructor
2012-13 AY Only
Pre-Retirement (100% to 80%)
CAROTHERS, John
Biology/NAS
Biology Instructor
2012-13 AY Only
Pre-Retirement (100% to 50%)
COLOMBANI, Lauren
Medical
Assistant/HAWK
Laboratory Instructional
Assistant II
06/30/12
Resignation
(DOH: 01/24/11)
COLOMBANI, Lauren
Medical
Assistant/HAWK
Medical Assistant
Instructor
08/20/12
*Appointment
ESPANA, Consuelo
Spanish/BELA
Spanish Instructor
2012-13 AY Only
Pre-Retirement (100% to 83.3%)
GARCIA, Ofelia
ECE/HASS
ECE Instructor
2012-13 AY Only
Pre-Retirement (100% to 82.5%)
LUNA, Connie
Radiologic
Technology/HAWK
Radiologic Technology
Clinical Coordinator
08/20/12
*Appointment
MAGI, Joy
Sheriff’s Office/
Administrative Svcs.
Office Specialist
05/12/12
Resignation (DOH: 05/01/07)
PONCE, Francisco
Counselor/CESS
Counselor
2012-13 AY Only
Pre-Retirement (100% to 90%)
STAMOS, Bill
Counselor/CESS
Counselor
2012-13 AY Only
Pre-Retirement (100% to 60%)
SUZUKI, Satoru
Chemistry/NAS
Chemistry Instructor
06/03/12
Resignation
(DOH: 08/31/98)
TZIMBAL, Tootie
Financial Aid/Student
Services
Assistant Director of
Financial Aid
04/09/12
*Promotion
*See attached.
Note: Appointments are subject to successful completion of all employment regulatory compliance requirements
Page 2 of 5
61
COLOMBANI, Lauren
Medical Assistant Instructor, Medical Assistant/HAWK Division.
EDUCATIONAL BACKGROUND:
University of Southern California
Los Angeles, CA
Major: Business Administration
B.S.
Cabrillo College
Aptos, CA
Major: Medical Assistant
A.S.
PROFESSIONAL BACKGROUND:
2008 - present
Adjunct Medical Assistant Instructor
Cabrillo College
Aptos, CA
2008 - present
Laboratory Instructional Assistant II
Cabrillo College
Aptos, CA
2003 - 2004
Courtroom Technology Educator
Santa Cruz County District Attorney’s Office
Santa Cruz, CA
2000 - 2010
Retail Business Owner
Scotts Valley Cyclesport
Scotts Valley, CA
1995 – 2000
Advertising Consultant
Admix Directory Services
Scotts Valley, CA
1994 – 1995
Healthcare Educator
San Mateo County Dental Society
Redwood City, CA
1993 – 1994 &
1987 – 1989
Medical Assistant
West Portal Dental Care
San Francisco, CA
Page 3 of 5
62
LUNA, Connie
Radiologic Technology Clinical Coordinator, Radiologic Technology/HAWK Division.
EDUCATIONAL BACKGROUND:
University of St. Francis
Joliet, IL
Major: Health Arts
B.S.
Foothill College
Los Altos Hills, CA
Major: Radiologic Technology
A.S.
PROFESSIONAL BACKGROUND:
2011 - present
Radiologic Technology Clinical Coordinator
(Temporary Contract)
Cabrillo College
Aptos, CA
2008 - 2011
MRI Technologist
Salinas Valley Memorial Hospital
Monterey, CA
2000 – 2008
MRI Technologist
Alliance Imaging
Newport Beach, CA
1996 - 2008
Radiologic Technology Adjunct Instructor
Cabrillo College
Aptos, CA
1990 – 2000
CT/Radiologic Technologist
Watsonville Community Hospital
Watsonville, CA
Page 4 of 5
63
TZIMBAL, Tootie
Assistant Director of Financial Aid, Financial Aid/Student Services.
EDUCATIONAL BACKGROUND:
San Jose State University
San Jose, CA
Major: Education
M.A.
California State University
Hayward, CA
Major: Human Development
B.A.
Ohlone College
Fremont, CA
Major: Liberal Arts
A.A.
PROFESSIONAL BACKGROUND:
July 2011 - present
Interim Assistant Director of Financial Aid
Cabrillo College
Aptos, CA
May 2004 – July 2011
Financial Aid Advisor
Cabrillo College
Aptos, CA
Page 5 of 5
64
65
AGENDA ITEM BACKGROUND
TO:
GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
May 7, 2012
Resolution #038-12:
Recognition of Cabrillo’s Classified Employees
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 2
C.1
BACKGROUND:
Resolution #038-12 recognizes that the California Education Code designates the third full week of May
as Classified School Employee Week.
FISCAL IMPACT:
None
RECOMMENDATION:
It is recommended that the Governing Board adopt Resolution #038-12 in observance of Classified
School Employee Week -- May 20 through May 26, 2011 -- to recognize the many contributions of the
Cabrillo College classified staff to Cabrillo’s students and educational community.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
66
CABRILLO COMMUNITY COLLEGE DISTRICT
GOVERNING BOARD
RESOLUTION #038-12
RESOLUTION IN RECOGNITION OF CABRILLO’S
CLASSIFIED EMPLOYEES
WHEREAS, the California Education Code designates the third full week in May as Classified School
Employee Week; and
WHEREAS, Classified School Employee Week is observed in recognition of the contributions classified
employees make to the educational community; and
WHEREAS, the District recognizes the tremendous work and significant contribution Cabrillo’s classified
employees provide our students and educational community;
THEREFORE, let it be resolved that the Board of Trustees of the Cabrillo Community College District hereby
designates May 20 through May 26, 2012 as Classified School Employee Week.
PASSED AND ADOPTED by the Board of Trustees of the Cabrillo Community College District, County of
Santa Cruz, State of California, on this 7th day of May, 2012 by the following vote:
AYES:
NAYS:
ABSTAIN:
ABSENT:
___________________________________
Chairperson of the Board
ATTEST:
______________________________
Secretary to the Board
2
67
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
May 7, 2012
SUBJECT:
Annual Business Office Resolutions
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 4
C.2
BACKGROUND:
The following resolutions are submitted for Governing Board approval:
Resolution Number
039-12
Authorizes official payroll and expenditure warrant signatures for
the period July 1, 2012 through June 30, 2013.
Resolution Number
040-12
Provides authorization to solicit bids for goods or services for the
period July 1, 2012 through June 30, 2013.
Resolution Number
041-12
Authorizes the Vice President, Administrative Services to transfer
funds as necessary at the close of the fiscal year.
FISCAL IMPACT:
None
RECOMMENDATION:
It is recommended that the Governing Board approve Resolution Numbers 039-12, 040-12, and 041-12.
Administrator Initiating Item:
Graciano Mendoza
Victoria A. Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
68
CABRILLO COLLEGE
RESOLUTION NUMBER 039-12
WHEREAS, Education Code 85233 requires the Governing Board of each
community college district to file with the County Superintendent of Schools the verified
signature of each person authorized to sign orders in its name, and
2013.
WHEREAS, the authorization is for the period of July 1, 2012 through June 30,
NOW, BE IT THEREFORE RESOLVED AND ORDERED that the payroll orders
and the expenditure warrants drawn against the funds of this district shall be signed as
follows with only one signature required:
________________________________
Brian King
________________________________
Victoria Lewis
________________________________
Graciano Mendoza
I certify that the foregoing resolution was adopted at the regular meeting of the Cabrillo
College Governing Board held on May 7, 2012.
_______________________
Date
________________________________
Secretary
AYES:
NOES:
ABSENT:
-2-
69
CABRILLO COLLEGE
RESOLUTION NUMBER 040-12
WHEREAS, Education Code 81655 authorizes the Governing Board of the
Community College district to delegate to its district superintendent, or to such persons as
he/she may designate, a blanket authorization to secure bids for the purpose of services,
equipment, materials and/or for supplies which require bids, and
WHEREAS, such an action in no way restricts or diminishes the Governing Board's
authority to make the actual decision to purchase any item based on the bids submitted to it
for consideration, and
WHEREAS, contracts resulting from any bids received as a result of this
authorization will be awarded based on the majority vote of the Governing Board, and
2013.
WHEREAS, the authorization is for the period of July 1, 2012 through June 30,
NOW BE IT THEREFORE RESOLVED AND ORDERED that the Governing
Board delegates the authority to solicit and call for bids for services, equipment, materials
and/or supplies requiring such bids to Brian King, President/Superintendent, Victoria Lewis,
Vice-President/Assistant Superintendent, and Graciano Mendoza, Director of Business
Services. The Governing Board further delegates the authority to sign contracts awarded by
the Board pursuant to its established procedures to the above named administrators of the
College.
I certify that the foregoing resolution was adopted at the regular meeting of the
Cabrillo College Governing Board held on May 7, 2012.
_______________________
Date
________________________________
Secretary
AYES:
NOES;
ABSENT:
-3-
70
CABRILLO COLLEGE
RESOLUTION NUMBER 041-12
YEAR-END TRANSFER OF FUNDS
WHEREAS, there may be deficits in certain classifications of the 2011-12
budget of the Cabrillo College District, and
WHEREAS, at the close of any school year the Vice President,
Administrative Services may, with the consent of the Governing Board previously given,
make such transfers between the undistributed reserve and any expenditure classifications of
the budget of the District for such school year as are necessary to permit the payment of
obligations of the District incurred during such school year.
NOW, THEREFORE, BE IT HEREBY RESOLVED that the Vice President,
Administrative Services be authorized to transfer funds from the undistributed reserve or
between categories of the Cabrillo Community College District Budget for 2011-12 as
necessary.
PASSED AND ADOPTED BY THE Governing Board of the Cabrillo
Community College School District of Santa Cruz County, California, this 7th day of May,
2012 by the following vote:
AYES:
NOES:
ABSENT:
I certify that the foregoing resolution was adopted at the regular meeting of the
Cabrillo College Governing Board held on May 7, 2012.
_________________________
Date
________________________________
Secretary
-4-
71
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
May 7, 2012
Establish Auxiliary Services Fund
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 2
C.3
BACKGROUND:
The bookstore has experienced dramatic declines in sales in the last few years as have all college
bookstores nationwide. Textbook sales are expected to continue to decline in the future. The largest
operational expense consists of salary and benefit costs for personnel as well as operational infrastructure
costs such as rent and utilities. An existing food services contract also prohibited the bookstore from
selling grab and go sandwiches and other food that would help sustain the operation. The existing
contracts and different managers for bookstore, food, vending services and duplications services on
campus created competition amongst the various services. The campus community supported exploring
other service delivery models for these services and other ways of organizing services on campus to make
them sustainable.
The college formed a task force to review bookstore, food services, duplications and vending services on
campus. The following goals were developed by the task force:
1. Support student success, efficiency, revenue generating operations and/or decreased
costs. If a service has cost the college money in the past, now it needs to break even or
generate income.
2. Consider the cost to students and faculty—marking up the cost of textbooks is a
disservice.
3. Increase the ease of use and accessibility of services to students.
4. The services should be dynamic and change to meet new needs of our community.
FISCAL IMPACT:
Bookstore, food services, and duplications will be maintained in the following enterprise funds: (51)
Bookstore (existing), (52) Food Services (existing and will include both cafeteria and vending accounts)
and (59) Duplications (requires the establishment of a new fund).
RECOMMENDATION:
It is recommended that the Governing Board approve the establishment of an enterprise fund, (59) for
Duplications and authorize the funding plan recommended by the subcommittee.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
72
As a result of the committee’s work, the college is moving forward with the creation of a new department
on campus; Auxiliary Services. The Auxiliary Services department will combine Bookstore, Food
Services, Vending and Duplications. The long term goal of the department is to develop a holistic
approach to deliver food services, duplications and affordable course materials to students. The
bookstore management position has been converted to an auxiliary services management position. The
new manager will manage the new department. All positions included in the new department will be
funded by the revenue generated from the services.
Currently, the college tracks revenue and expenditures related to bookstore, food services, duplications
and vending in separate funds. The new combined service unit will be tracked through the use of three
enterprise funds: (51) Bookstore, (52) Food Services and (59) Duplications effective July 1, 2012. The
new structure requires the creation of a new fund to track duplications revenue and expenses. The 201213 Preliminary Budget will include the fund as outlined above.
Auxiliary Services Fund
Nature and Purpose
Pursuant to the Governmental Fund Group descriptions contained in the California Community Colleges
Budget and Accounting Manual, the Auxiliary Services will be contained within the enterprise fund
group. Enterprise funds are used to account for an operation when it is the intent to operate as a business
and to account for total operating costs (direct and indirect, including depreciation). Such costs are
financed or recovered primarily through user charges. The new fund for duplications will be established
by transferring cash to a separate bank account and will require an accounting entry to book the transfer
of funds and the reassignment of assets as a capital contribution.
73
AGENDA ITEM BACKGROUND
TO:
GOVERNING BOARD
DATE
FROM: PRESIDENT
May 7, 2012
SUBJECT:
Resolution 036-12: Reduction or Discontinuance of Classified Service
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 3
C.4
BACKGROUND:
The following Resolution serves to reduce and discontinue classified positions, and authorizes the
College administration to initiate the layoff process. The procedure used for layoff follows the
requirements of the Education Code and applicable provisions of the Collective Bargaining Agreement
between Cabrillo College and C.C.E.U.
In summary, the Resolution calls for the reduction and elimination of 5.17 full time equivalencies
(FTEs), comprised of 12 positions – including 2 vacant positions.
FISCAL IMPACT:
To be determined based on the outcome of the 2011-2012 budget.
RECOMMENDATION:
It is recommended that the Governing Board adopt Resolution 036-12 as presented.
CABRILLO COMMUNITY COLLEGE DISTRICT
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
74
GOVERNING BOARD
RESOLUTION NO. 036-12
IN THE MATTER OF THE REDUCTION/ELIMINATION OF CLASSIFIED SERVICES
WHEREAS, due to lack of work and/or lack of funds in the Cabrillo Community
College District, the Governing Board, under the authority of Education Code sections
88014, 88015, 88017, 88117, and 88127, hereby finds it necessary and in the best interest
of the District to eliminate positions (full-time equivalents (FTEs)) of the classified
service as specified below:
Business Services
1. Reduce Accounting Assistants, Business Services – 0.20 FTE
2. Reduce Accounting Specialist, Business Services – 0.10 FTE
Counseling and Educational Support Services (C&ESS)
3. Eliminate Program Specialist, DSPS/Learning Skills – 0.83 FTE
Facilities Planning and Plant Operations (FP & PO)
4. Eliminate Custodians, FP & PO – 2.0 FTE
Health, Athletics, Wellness and Kinesiology (HAWK)
5. Reduce Laboratory Instructional Assistant, Adaptive P.E. – 0.06 FTE
Human Arts and Social Sciences (HASS)
6. Reduce Program Coordinator, Public Safety – 0.50 FTE
Purchasing
7. Reduce Mail Services Assistant, Mail Services – 0.25 FTE
Visual, Applied and Performing Arts (VAPA)
8. Reduce Performing Arts Complex Assistant, Performing Arts – 0.25 FTE
9. Eliminate Photography Laboratory Technician, Art Photography – 0.56 FTE
10. Eliminate Visual Arts Technician, Visual Arts – 0.42 FTE
NOW, THEREFORE, BE IT RESOLVED that as of May 7, 2012, the foregoing
vacant classified positions shall be discontinued to the extent set forth above. Incumbents
in specially-funded program positions shall be given not less than 45 days notice prior to
the effective date of layoff.
75
BE IT FURTHER RESOLVED that the Superintendent/President or his designee
is authorized and directed to give notices of layoff to all affected employees as set forth
above as required by law.
PASSED AND ADOPTED THIS 7th day of May, 2012.
AYES:
NAYS:
ABSTAIN:
ABSENT:
_______________________________
Chairperson of the Board
ATTEST: _______________________________
Secretary to the Board
76
77
AGENDA ITEM BACKGROUND
TO:
GOVERNING BOARD
DATE
FROM: PRESIDENT
May 7, 2012
SUBJECT:
Resolution 037-12: Decision Not to Reemploy Certain Certificated
Employees for 2012-13 School Year
ENCLOSURE(S)
Page 1 of 3
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
C.5
BACKGROUND:
Resolution #037-12 is the final action to reduce particular kinds of academic services in accordance with
the Education Code. On March 5, 2012, the Governing Board took action to preliminarily reduce
particular kinds of services. That action involved the reduction or discontinuance of three (3) positions of
0.25 FTE each. The attached resolution contains specific information related to these positions.
FISCAL IMPACT:
To be determined based on the outcome of the 2012-13 budget.
RECOMMENDATION:
It is recommended that the Governing Board approve Resolution #037-12 as attached.
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
78
BEFORE THE GOVERNING BOARD OF THE
CABRILLO COMMUNITY COLLEGE DISTRICT
SANTA CRUZ COUNTY, CALIFORNIA
Resolution and Decision Not to
)
Reemploy Certain Certificated Employees
)
______________________________________)
RESOLUTION NO. 037-12
WHEREAS, the Governing Board of CABRILLO COMMUNITY COLLEGE DISTRICT (“District”) adopted a
Resolution in the Matter of the Reduction or Discontinuance of Certain Particular Kinds of Services (“Resolution”) on or before
March 5, 2012, authorizing and directing the District Superintendent/President or designee, to initiate and pursue procedures
necessary not to reemploy the equivalent of a total of 0.75 FTE certificated employees of the District pursuant to Education
Code sections 87740 and 87743 because of a reduction and/or discontinuance of particular kinds of services; and
WHEREAS, the Superintendent/President or designee, duly and properly served a Notice of Reduction or Discontinuance
of Particular Kinds of Service (“Notice”) on the certificated employees listed on Attachment “A” on or before March 15, 2012,
indicating that the Governing Board did not intend to reemploy them to the extent in the Resolution and Notice for the 2012-13
school year; and
NOW, THEREFORE, BE IT RESOLVED AND ORDERED that considering the certificated staff requirements of the
District for the 2012-13 school year, as well as the seniority and qualifications of each of the certificated employees of the
District, the services of the certificated employees listed on Attachment “B” will not be required for the ensuing school year to
the extent indicated in the Resolution and Notice to the employees listed in Attachment “B.” By taking such action, the Board is
taking final action to eliminate a total of 0.75 FTE (0.25 FTE each) on three (3) Stroke Center instructional services.
BE IT FURTHER RESOLVED that the Superintendent/President or designee is authorized and directed to give Final
Notice to the certificated employees listed on the Attachment “B” that these services will not be required by this District for the
ensuing 2012-2013 school year. Said Notice shall be given by serving upon said person a true copy of this Resolution and
Decision Not to Reemploy Certain Certificated Employees for the 2012-13 School Year.
BE IT FURTHER RESOLVED that this decision is effective immediately. Duly and regularly adopted this 7th day of
May, 2012, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_____
_____
_____
_____
_____________________________________________
Chairperson of the Board
ATTEST:
_____________________________________________
Secretary to the Board
2
79
ATTACHMENT A
CABRILLO COMMUNITY COLLEGE DISTRICT
LIST OF CERTIFICATED EMPLOYEES SENT
INITIAL LAYOFF NOTICE
1. Merry (Beth) McKinnon
2. Leonard Norton
3. Merritt Tucker
__________________
Note: Each of the above faculty were noticed that their Stroke Center assignment will be reduced by 0.25 FTE
each, equaling a total of 0.75 FTE effective 2012-13 academic year.
ATTACHMENT B
CABRILLO COMMUNITY COLLEGE DISTRICT
LIST OF CERTIFICATED EMPLOYEE TO RECEIVE
FINAL LAYOFF NOTICE
1. Merry (Beth) McKinnon
2. Leonard Norton
3. Merritt Tucker
__________________
Note: While each faculty member’s Stroke Center assignment is being reduced by 0.25%, the employees listed
in Attachment B will receive a partial and/or full reassignment for which they qualify, effective 2012-13
academic year.
3
80
81
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
May 7, 2012
Board Policy Update: Administrative Services,
Second Reading
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
Page 1 of 2
ITEM NUMBER
C.6
ACTION
BACKGROUND:
The District is in the process of updating Board Policies utilizing the California Community College
League’s model policies as applicable.
Attached is a new board policy in the Administrative Services component.
Board Policy
BP 2160 Probationary/Permanent Status of
Classified Administrative Manager Positions
New
Action
Board policies are presented as a second reading for Governing Board review for approval.
FISCAL IMPACT: None.
RECOMMENDATION: It is recommended that the Governing Board approve the new Board Policy
2160.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
82
PROBATIONARY/PERMANENT STATUS OF CLASSIFIED
ADMINISTRATIVE MANAGER POSITIONS
BP 2160
Employees newly hired for classified administrative manager positions shall be considered
probationary employees until they have satisfactorily completed one year of probationary
service. Upon satisfactorily completing this period, they shall become permanent classified
employees of the District.
The President or designee may dismiss an employee during the initial probationary period
without cause.
Permanent employees who are promoted shall be considered probationary in their new position
until they have satisfactorily completed one year of probationary service in that position.
Legal Reference: Education Code Section 88013
Adopted: May 7, 2012
83
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
May 7, 2012
SUBJECT:
Board Policy Revisions: Office of Instruction, Second Reading
REASON FOR BOARD CONSIDERATION
Action
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 6
C.7
BACKGROUND:
The District is in the process of revising Board Policies utilizing the California Community College
League’s model policies as applicable. These Board Policies have been reviewed by the appropriate
committees on campus including Instruction Council, Student Services Council, Faculty Senate, and
Administrative Council.
Attached are revisions to some of the Board Policies in the Instruction component as listed below:
Board Policy
BP 3240 Final Exams
BP 3280 Repetition of Courses
BP 3320 Library Services
BP 3400 Instructional Materials
Action
Updated language to reflect the League language
and removed procedural language.
Updated the language to reflect the League
language and removed procedural language.
Added language related to state regulations
regarding passing grades.
Updated the language to reflect the League
language.
Board policies are presented as a second reading for Governing Board review for approval.
Fiscal Impact:
None
Recommendation:
It is recommended that the Governing Board approve the revised Board Policies 3240, 3280, 3320, and
3400.
Administrator Initiating Item:
Wanda Garner, Kathleen Welch
Interim VPs Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
84
CABRILLO COLLEGE INSTRUCTIONAL MATERIALS
BP 3400
Cabrillo College The District may require students enrolled in credit and non-credit
courses and programs to provide certain instructional and other materials including, but not
limited to textbooks, tools, equipment and clothing, if:
1. The instructional and other materials are used in the production of an “end
product” that has continuing value to the student outside the classroom, or
2. The instructional and other materials required for the class have a continuing value
to the student outside of the classroom.
Legal Reference: Ca. Adm. Code, Title 5, Sections 59402 and 59404.
Adopted: April 4, 1988
Revised: May 7, 2012
85
Library Services
BP 3320
The District shall have library services that are an integral part of the educational
program.
Reference:
Education Code Section 78100
Revised: May 7, 2012
LIBRARY MEZZANINE
BP 3320
The mezzanine areas of the Cabrillo College Library shall be used as reading and study
areas.
Any book storage facilities on the mezzanine shall be book shelves attached to the
masonry (exterior) walls only. No freestanding book stacks will be placed on the
mezzanine floors.
Other loads to be placed on the mezzanine shall consist of tables, chairs, and low
furniture-type book racks similar to office furniture and averaging no more than 50
pounds per square foot of floor load.
Legal Reference: None
Adopted: April 4, 1988
86
COURSE REPETITION
BP 3280
Students may enroll a maximum of three times in a course in which substandard grades
(grades below a “C”) including “W” were earned.
When course repetition for substandard grades occurs, the permanent academic record shall
be annotated in such a manner that all work remains legible, insuring a true and complete
academic history.
Certain courses, when approved as such by the curriculum committee, are considered
repeatable. Students may repeat these courses for the maximum number of times allowed by
each individual course. Such allowable repetitions are noted in the college catalog.
Under special circumstances, students may repeat a course beyond these restrictions. The
special circumstances are defined in the administrative procedures.
See Administrative Procedure AR 3280
References:
Title 5 Sections 55040, 55041, 55042, 55044, and 58161
REPETITION OF COURSES
BP 3280
A. Except for the following specified cases, repetition of courses at Cabrillo College will not be
allowed. One of the following conditions must be present for the repetition to be allowed.
1. Substandard Grades:
A student may repeat a course in which a substandard grade was received. Substandard
grade is defined as D, F, or NC. Grades awarded for courses repeated under the above
circumstances shall be entered on the student’s record insuring a true and complete
academic history and the previous grades and units will be disregarded in the computation of
grade point averages. A course may be repeated only once without an approved petition to
the Academic Council.
2. Satisfactory Grades:
Under special circumstances, a student may request to repeat a course once for which a
satisfactory grade has been recorded (a grade of A, B, C, or Credit). This repetition will be
permitted with written permission of the Superintendent/President or his/her designee.
Grades awarded for courses repeated under these conditions shall not be used in calculating
a student’s grade point average at Cabrillo College, and will not be used by four-year
colleges and universities to calculate the units or grade point average for admission
purposes. Students may repeat courses for which they received satisfactory grades under the
following circumstances:
a) When the student’s previous grade is, at least in part, the result of extenuating
circumstances and if the student secures written permission to repeat the course from the
affected division.
b) When a student needs to update his/her knowledge of course material due to a significant
lapse of time since the course was completed.
87
c) When the course is required for recertification or relicensing every two to four years as
determined by an outside agency.
3. Repeatable Courses:
A. The college shall identify courses in the catalog that are repeatable up to a maximum of three
times beyond the first enrollment on the basis that the course content differs each time it is
offered, and that the student who repeats it is gaining an expanded educational experience
for one of the following reasons:
a) Active participatory experience in individual or group assignments is the basic means by
which learning objectives are obtained.
b) Skills or proficiencies are enhanced by supervised repetition and practice within class
periods. See course descriptions to determine transferability to UC and CSU.
c) Course repetition limitations are applied per course in visual and performing arts
disciplines if the course is in the transfer curriculum. For all other activity courses, the
repetition limitation applies to the subject matter. (Extended repetition of certain music
courses as designated in the catalog may be permitted for music majors)
4. Section 504:
Repetition is permitted to meet the requirements of Section 504 of the 1973 Rehabilitation
Act, 29, USC Section 794.
5. Credits From Previously Attended institutions:
In determining how courses taken at previously attended colleges or universities will be used
for an AA/AS degree at Cabrillo College, course repetition policies implemented by the
previously attended institution will be honored.
Students will not be allowed to earn unit or grade credit for a Cabrillo College course that is
the same in content as a course taken at a previously attended college or university, and for
which the student has earned academic credit. Content equivalencies will be determined by
the Cabrillo College Articulation Officer.
B. When course repetition occurs, the permanent academic record shall be annotated in such a manner
that all work remains legible, insuring a true and complete academic history.
Legal Reference: Legal Reference: Ca. Adm. Code, Title 5, Sections 55761, 55762, 55763, 56044,
58161, 71020, 78600 and 84850; and 1973 Rehabilitation Act, 29 U.S.C. Section 794.
Adopted: April 4, 1988
Revised: July 11, 1994
Revised: July 1, 1996
Revised: February 2, 2004
Revised: May 7, 2012
88
FINAL EXAMINATIONS
BP 3240
A final examination or other appropriate graded activity shall be administered for all credit courses
by the course instructor. At least five days per semester shall be allocated for the administration of
final examinations. Days dedicated to the administration of final examinations are part of the
required 175 instructional days for certificated staff.
Legal Reference: None
Adopted: April 4, 1988
Revised: May 7, 2012
89
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
May 7, 2012
Award of Contract: Pepsi, Inc.
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 2
C.8
BACKGROUND:
The current vending services contract with Pepsi expires on June 30, 2012. As a result, the District went
through a formal process to evaluate and award a new contract for food and vending services
commencing July, 2012.
 A committee was formed to select a vendor to provide food service services for the next 3-5 years:
Flor Chacon, Student Activities Coordinator, Sesario Escoto, Dean, Student Services, Joseph
Gomez, Student Senator, Wendi Hamilton, Text buyer, Serena Muindi, Interim Director, Purchasing,
Dale Murray, Athletic Director, Sharon O’Connor, Student Senator, Georg Romero, Library
Director, and Michael Wille, CAHM Instructor.
 The committee recommended developing a broad proposal that would include an opportunity to
support local, small businesses by reducing its financial criteria and eliminating an exclusive
proposal model. This new proposal model allowed the college to expand its food and vending
options to consider multiple contractors if it was deemed by the committee a viable option for the
college.
 A request for proposal (RFP) was distributed on January 25, 2012. Three companies responded to
the non-exclusive RFP: Pepsi, Santa Cruz Vending and Coca Cola. The committee reviewed and
ranked the proposal and recommends continuing the college’s partnership with Pepsi.
Continued page 2
FISCAL IMPACT:
$67,000 in fiscal year 2012-13
$47,000 in fiscal years 2013-2014 through 2016-17
RECOMMENDATION:
It is recommended that the Governing Board authorize the Vice President, Administrative Services to
execute a three year agreement with Pepsi to operate vending services, with two one year options to
renew.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
90
The terms of the agreement are a three year exclusive contract, with two one year options to renew by
mutual consent and a one time signing bonus of $20,000. In addition, Pepsi will:
a. pay annual amount of $17,000
b. pay an annual commission of $30,000 (estimate)
c. provide annual scholarship of $1,500
d. provide annual donation of 300 cases ($5,000) in co-sponsored events to students and college
faculty/staff events
e. provide annual rebates of $1/case or $2,300
f. pay annual vending/drink commission of 35%
Revenue to Cabrillo in 2012-13:
Signing Bonus (One-time)
Annual Base funding
Annual Commission (Estimated)
Net year one revenue
$20,000
$17,000
$30,000
$67,000
Since July 1, 2011 the District has worked with Pepsi to include more health beverages in the beverage
machines on campus. Pepsi has begun to transition the beverage machines on campus to include at least
20% healthy drink options in every beverage machine. Also, Since July 1, 2011 Pepsi has upgrade 80%
of all its beverage machines to Energy Star Rated. Energy Star beverage vending machines save
Cabrillo more than 1,700 kwh/year, or $150 annually on utility bills. Earning the Energy Star means
products meet strict energy efficiency guidelines set by the US Environmental Protection Agency and
the Department of Energy. By Pepsi choosing Energy Star Rated vending machines it is helping to
prevent global warming and promote cleaner air without sacrificing the performance of the machine.
1. Currently the District has 26 beverage vending machines on campus:
a.
2 machines carry 100% water or 240 bottles per machine
b.
11 machines carry a minimum of 20% or 48 bottles of healthy drink options (Sobe Naturals,
Ocean Spray Juice, Vitamin Water, Aquafina Water, Crystal Geyser Sparking Water, and
Lipton Unsweetened Tea)
c.
1 machine carries 100% Gatorade Selections
d.
1 machine in building 2000 carries 70% or 168 bottles of healthy drink options (Sobe
Naturals, Ocean Spray Juice, Vitamin Water, Aquafina Water, Crystal Geyser Sparking
Water, and Lipton Unsweetened Tea)
e.
11 machines (Glass Fronts) carry at least 30% healthy drink options (Sobe Naturals, Ocean
Spray Juice, Vitamin Water, Aquafina Water, Crystal Geyser Sparking Water, Lipton
Unsweetened Tea)
91
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
May 7, 2012
SUBJECT:
Award of Contract: Precision Physical Therapy & Fitness
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 2
C.9
BACKGROUND:
In the spring 2010, the District opened an 11,000 square foot state of the art Health and Wellness center
on the Aptos campus. A team including the President, Vice President of Instruction, Dean of Athletics,
Wellness Faculty, and others developed a plan to expand the Wellness Education Center operations.
The Wellness Education Center will serve the needs of the academic programs at Cabrillo College as
well as operate as an enterprise. The District went through a formal process to evaluate and award a
contract for Full Service Wellness Center Operations commencing July 2012.


A committee was formed to select a vendor to provide full service wellness center operations for
the next 3-5 years. Committee members included: Paiges Borges, Student, Onnie Killefer,
Program Chair for Kinesiology, Instructor, Kathie Welch, Dean, Health, Athletics, Wellness &
Kinesiology, Renee Kilmer, Vice President of Instruction, Serena Muindi, Interim Director,
Purchasing/Contract & Risk Mgmt., Teresa Thomae, Director Small Business Development
Center.
A RFP was distributed on January 9, 2012. Two companies responded to the RFP: Precision
Physical Therapy & Fitness and Dominican Hospital. The committee reviewed the proposals
and conducted interviews.
Continued next page
FISCAL IMPACT:
Net revenue from the three year lease is $100,000 per year net of expenses. Funds will be added to the
Unrestricted General Fund Operating Reserves.
RECOMMENDATION:
It is recommended that the Governing Board authorize the Vice President, Administrative Services to
execute a three year agreement with Precision Physical Therapy & Fitness to provide full service health
and wellness enterprise operations, with two one year options to renew.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
92
Based on the responses and interviews the committee recommends Precision Physical Therapy &
Fitness to operate a portion of the Wellness Education Center. The terms of the agreement are a three
year contract with two, one year options to renew by mutual consent. Precision Physical Therapy &
Fitness will:
a. Pay a flat commissionof $100,000 per year
b. pay a percentage of net membership revenue to the District, once membership reaches 800
c. be responsible for sole cost of preventative maintenance on all trade fixtures, machinery and
equipment.
d. be responsible for paying its proportionate share of all utilities serving the premises estimated at
$12,000 per year
e. provide janitorial services at its own expense
f. be responsible for all trade fixtures, machinery, equipment, alterations and/or improvements shall be
acquired, installed, or made, as the case may be, at Contractor’s sole cost and expense
Gross Annual Revenue to Cabrillo:
Annual Operating Support- Approx.
Net Revenue
$100,000
- 10,000
$ 90,000
93
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
May 7, 2012
Award of Contract: Maas Companies, Inc.,
Educational and Facilities Master Plan
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
Page 1 of 3
ITEM NUMBER
C.10
BACKGROUND:
In 1992, Cabrillo completed a comprehensive Educational Mater Plan for the District through 2006. The
goals of the plan were to address the need to:
 support current successful instructional programs and student services,
 keep pace with and anticipate the changing needs of the students and communities served by the
college
 develop partnerships with business and industry within the service area
 develop alternative strategies for delivering instruction to students
 develop a Technology Plan that will fully incorporate technology into all aspects of the operation of
the courses, programs and services of the college
 consider the development of planning strategies for additional educational centers to be located in the
District
 Develop a facilities Plan that will support anticipated courses, programs and services of the District
for the next decade and that are flexible in design to permit for change in the physical structures as
instructional needs change.
The Educational and Facilities Master Plans need to be updated. MAAS Companies, Inc. will develop new
comprehensive Educational and Facilities Master Plans.
Scope of Work
Online Campus Wide Survey -- Questions will be developed and provided to the committee for input,
revisions and approval. The online survey will be deployed and maintained by MAAS Co. The survey
will be live for 3 weeks. A summary of the results and recommendations based on the findings will be
incorporated into the plan.
Continued next page
FISCAL IMPACT:
Total project cost not to exceed $159,320; bond funds
RECOMMENDATION:
It is recommended that the Governing Board authorize the Vice President, Administrative Services to
execute an agreement with MAAS Companies, Inc. to develop the Educational and Facilities Master Plans.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
94
Internal Scan -- Assess the internal environment of the college and the District relative to the current
composition and profile of the students served.
On-Campus Interviews -- Conduct on-campus interviews and meetings with the various stake holders at
the District. Interviews will be conducted over two full days and the committee will determine the list of
participants for the interviews. The findings and a summary of the interview process will be incorporated
into the plan.
External Scan -- Conduct an overview and assessment of the District and the area it serves. Correlate
conditions in the service area, state and nation and identify the potential impacts on the college and District.
Program of Instruction Analysis -- Conduct a section level analysis of the current program of instruction.
Create a baseline curriculum report that reflects the current WSCH values by discipline or program, by
instructional divisions in the college. Create a WSCH generated forecast for each discipline or program.
Open Forum/Campus Wide Presentation -- Hold an open forum to present the draft of the plan and obtain
input from the college stakeholders.
Integrated Planning Cycle -- Connect the integrated planning efforts at the college through a section that
ties together previous accreditation recommendations and progress towards these recommendations,
program review data, student learning outcomes, student success and retention data and enrollment trends
for each discipline.
Future Space Calculations -- Complete a facility capacity analysis to determine the viability of the
physical space to support the current educational program and student support services. Quantify the
total space needs for the college, both instructional and support, in assignable (ASF) for the future.
Evaluate space needs for consistency with the Title V, state Administrative Code standards. Produce a
surplus/deficit analysis for future space requirements. Provide a Financial Plan to fund new facilities; if
it is determined that new facilities are required to serve the programs to be offered. Provide a Total Cost
of Ownership for new facilities if new facilities are needed.
Cabrillo College Educational Master Plan Timeline
Timeline
April-May 2012
June-July 2012
August 2012
September 2012
October 2012
November 2012
December 2012
January 2013
Task
Online Campus Wide Survey
On-Campus Interviews
Internal Scan
External Scan
Program of Instruction Analysis
Open Forum /Campus Wide Presentation
Integrated Planning Cycle
Future Space Calculations
Open Forum
Final Edits and Formatting
Presentation of Plan to Governing Board
Cost
$12,950
$18,550
$6,825
$12,075
$15,750
$5,625
$22,925
$9,100
$5,625
TOTAL
$109,425
95
Cabrillo College Facilities Master Plan Timeline
Timeline
May - June 2012
May - June 2012
June - Aug 2012
June - Aug 2012
Nov - Dec 2012
Nov - Dec 2012
Jan - Feb 2013
Jan - Feb 2013
March 2013
March 2013
April 2013
Task
Historical Analysis /
Summary of Existing Conditions
Physical Capacities Analysis of all campus space
Summary of Interviews Conducted by BFGC Architects
Integration of Schematic Drawings of all rooms &
buildings on campus
Incorporation of Future Facility Projections
Total Cost of Ownership (TCO)
Analysis of Facilities Utilization
Proposed Scheduling Matrix by Room & Building
Master Plan Secondary Effects Recommendations
Estimated Financial Plan and Recommended Phase Planning
Presentation of Plan to Governing Board
TOTAL
Cost
$3,750
$6,160
$4,520
$2,930
$1,440
$460
$4,520
$12,520
$7,735
$5,860
$49,895
96
97
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
FROM: PRESIDENT
SUBJECT:
DATE
May 7, 2012
Contract Increase: RMW Architecture,
Building 800 STEM Remodel Project
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
Page 1 of 1
ITEM NUMBER
C.11
BACKGROUND:
Cabrillo College has been awarded a federal five-year Title III grant for the STEM fields (Science,
Technology, Engineering, and Mathematics) for $4,339,878 million. The grant application was
authored by Jo-Ann Panzardi, our Engineering Program Chair, in consultation with the Program Chairs
and faculty of the other STEM fields identified in the grant: Computer Science, Computer Science,
Computer Information Systems Engineering Technology, Engineering, and Math, Engineering, Science
Achievement (MESA). The objective of the grant is to increase the number of Latinos in the STEM
fields.
At the December 5, 2011 meeting, the Governing Board approved awarding a contract to RMW
Architects for design services for Building 800 STEM remodel, 8500 sq.ft. of space. In March 2012,
Administration approved renovation of the whole building increasing the scope of the project by
11,500 sq.ft. and increases the size of the rest rooms, moves the IDF and adds a dust collection
system, for a total of 20,000 sq.ft.
FISCAL IMPACT:
None: Reallocating funds already in the project to RMW Architecture.
RECOMMENDATION:
It is recommended that the Governing Board authorize the Vice President, Administrative Services to
increase the contract amount from $223,292 to RMW Architecture for the Building 800 project by
$130,440.
Administrator Initiating Item:
Joe Nugent/
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
98
99
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
May 7, 2012
SUBJECT:
Resolution 035-12: Designate Representative to Northern California
Community College Pool Joint Powers Authority
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 2
C.12
BACKGROUND:
Cabrillo College participates in a Joint Powers Authority (JPA) called the Northern California
Community College Pool (NCCCP) to provide workers’ compensation insurance for the District. Each
member of the JPA designates one representative and an alternate to serve on the Governing Board of the
NCCCP. The attached resolution is presented to the Board for action appointing the Vice President,
Administrative Services as the District Representative and the Director, Purchasing, Contracts and Risk
Management as alternate.
FISCAL IMPACT:
None.
RECOMMENDATION:
It is recommended that the Governing Board designate the Vice President, Administrative Services to be the
District representative and the Director, Purchasing, Contracts and Risk Management as the alternate to the
NCCCP JPA.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
100
On the motion of Trustee
Duly seconded by Trustee
The following Resolution is adopted
Cabrillo College Governing Board Resolution 035-12
A RESOLUTION OF THE GOVERNING BOARD OF THE CABRILLO COMMUNITY COLLEGE
DISTRICT AUTHORIZING THE DESIGNATION OF THE VICE PRESIDENT, ADMINISTRATIVE
SERVICES AS THE DISTRICT’S REPRESENTATIVE TO SERVE ON THE GOVERNING BOARD OF
THE NORTHERN CALIFORNIA COMMUNITY COLLEGE POOL (NCCCP) JOINT POWERS
AUTHORITY (JPA). THE DIRECTOR, PURCHASING, CONTRACTS AND RISK MANAGEMENT
WILL SERVE AS AN ALTERNATE.
WHEREAS, Title 1, Division 7, Chapter 5, Article 1 (6500 et seq.) of the Government Code of the State of
California authorized joint exercise by two or more public agencies of any power common to them; and
WHEREAS, California law authorized school districts and JPA’s to establish self-funded programs.
WHEREAS, districts in Northern California determined there was a need and formed a self-funded system
for Workers’ Compensation by combining their respective effort to establish, operate and maintain a JPA for
self-funding of Workers’ Compensation; and
NOW, THEREFORE, BE IT RESOLVED that, the Board of Trustees designates the Vice President,
Administrative Services as its representative on the Governing Board of the Northern California Community
College Pool (NCCCP) Joint Powers Authority (JPA), and the Director, Purchasing, Contracts and Risk
Management as the alternate.
AYES:
NOES:
ABSENT:
ATTEST:
APPROVED:
__________________________________________
President of the Governing Board of
CABRILLO COLLEGE
___________________________________________
Secretary of the Governing Board of
CABRILLO COLLEGE
101
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
May 7, 2012
SUBJECT:
Change to Course Mapping for Minimum Qualifications
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
C.13
Background:
Following is a modification to the list of Cabrillo College courses mapped to appropriate disciplines for
determining minimum qualifications for employment. This addition was proposed by the discipline faculty
and approved by the Faculty Senate.
DISCIPLINE LIST:
Cabrillo College Course:
Disciplines for Determining Minimum Qualifications
CG 52, CG 205
ENGR 99S
Counseling, Learning Skills
Computer Science, Engineering
[ENGR 99S (How Things Work) is a new summer bridge class developed in support of the Title V science
cohort.]
Fiscal Impact:
None
Recommendation:
It is recommended that the Governing Board approve this change to the discipline list for minimum
qualifications.
Administrator Initiating Item:
Wanda L. Garner, Acting Vice President,
Instruction and NAS Division Dean
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
x Yes  No
x Yes  No
Final Disposition
102
103
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
May 7, 2012
SUBJECT:
Resolution 051-12: Ordering Election, Requesting County Elections
to Conduct the Election, Requesting Consolidation of the Election,
and Specifications of the Election Order
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 4
C.14
Background:
Four Cabrillo College trustee positions, areas 1, 2, and 6, will be up for election on
November 6, 202, and need to be placed on the ballot in Santa Cruz County. According to
Education Code Section 5322, each school district must inform the County Election Department of
specifications of the election order no later than July 5, 2012. Resolution 051-12 orders the
election, requests the Santa Cruz County Elections Department to conduct the election, and
consolidates it with any other jurisdiction holding an election on that same day.
Fiscal Impact:
Within budget.
Recommendation:
It is recommended that the Governing Board adopt Resolution 051-12 ordering the election,
requesting the Santa Cruz County Elections Department to conduct the election, and consolidate
it with any other jurisdiction holding an election on that same day.
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
104
Resolution 051-12
RESOLUTION ORDERING ELECTION,
REQUESTING COUNTY ELECTIONS TO CONDUCT THE ELECTION,
REQUESTING CONSOLIDATION OF THE ELECTION, AND
SPECIFICATIONS OF THE ELECTION ORDER
Cabrillo Community College District
WHEREAS, pursuant to Education Code Section 5322, whenever a school district election is
ordered, the governing board of the district or the board or officer authorized to make such designations
shall, concurrently with or after the order of election, but not less than 123 days prior to the date set for
the election in the case of an election for governing board members, or at least 88 days prior to the
date of the election in the case of an election on a measure, including a bond measure, by resolution
delivered to the county superintendent of schools and the officer conducting the election specify the
date of the election and the purpose of the election;
WHEREAS, pursuant to Elections Code Section 10002, the governing body of any city or district
may by resolution request the Board of Supervisors of the county to permit the county elections official
to render specified services to the city or district relating to the conduct of an election;
WHEREAS, the resolution of the governing body of the city or district shall specify the services
requested; and
WHEREAS, pursuant to Elections Code Section 10400, whenever two or more elections,
including bond elections, of any legislative or congressional district, public district, city, county, or other
political subdivision are called to be held on the same day, in the same territory, or in territory that is in
part the same, they may be consolidated upon the order of the governing body or bodies or officer or
officers calling the elections; and
WHEREAS, pursuant to Elections Code Section 10403, whenever an election called by a
district, city or other political subdivision for the submission of any question, proposition, or office to be
filled is to be consolidated with a statewide election, and the question, proposition, or office to be filled
is to appear upon the same ballot as that provided for that statewide election, the district, city or other
political subdivision shall, at least 88 days prior to the date of the election, file with the board of
supervisors, and a copy with the elections official, a resolution of its governing board requesting the
consolidation, and setting forth the exact form of any question, proposition, or office to be voted upon at
the election, as it is to appear on the ballot. Upon such request, the Board of Supervisors may order the
consolidation; and
WHEREAS, the resolution requesting the consolidation shall be adopted and filed at the same
time as the adoption of the ordinance, resolution, or order calling the election; and
105
WHEREAS, pursuant to Education Code Section 5342 and Elections Code Section 10400, such
election for school districts may be either completely or partially consolidated;
WHEREAS, various district, county, and statewide and other political subdivision elections have
been or may be called to be held on November 6, 2012;
NOW, THEREFORE, BE IT RESOLVED AND ORDERED THAT the Governing Board/Board of
Trustees of the Cabrillo Community College District hereby orders an election to be called and
consolidated with any and all elections also called to be held on November 6, 2012 insofar as said
elections are to be held in the same territory or in territory that is in part the same as the territory of the
School District request to the Board of Supervisors of the County of Santa Cruz to order such
consolidation under Elections Code Section 10400; and
BE IT FURTHER RESOLVED AND ORDERED that said School Board hereby requests the
Board of Supervisors to permit the Santa Cruz County Elections Department to provide any and all
services necessary for conducting the election; and
BE IT FURTHER RESOLVED AND ORDERED that pursuant to Education Code Section 5322,
the authority for the specifications of the election order, the governing body of the Cabrillo Community
College District hereby orders an election to be held with the following specifications:
The election shall be held on Tuesday, November 6, 2012;
BE IT FURTHER RESOLVED AND ORDERED that the Santa Cruz County Elections Department
conduct the election for the following OFFICE/S on the November 6, 2012 ballot:
SEATS OPEN
1
1
1
1
OFFICE
Governing Board
Governing Board
Governing Board
Governing Board
TERM
2014-2018
2014-2018
2014-2018
2014-2018
DIST/DIV (if app.)
Area III
Area IV
Area V
Area VII
No election will be held if there are an insufficient number of nominees.
The qualifications of a nominee of an elective officer of the school district are that s/he be a
registered voter residing in the trustee area.
The Candidate’s Statement of Qualifications shall be limited to 200 words and will be paid for by
the candidate.
Date of last map change: December, 2011. A current map showing the boundaries within the
County of the school district and the divisions of the school district, if any, available at the college.
BE IT FURTHER RESOLVED AND ORDERED that the Santa Cruz County Elections
Department is ordered that in the event of a tie vote, the candidate will be selected by lot (Ed. Code
5016(b)).
106
PASSED AND ADOPTED by the ____________________________________________
District, County of Santa Cruz, State of California, this ________ day of ____________________,
2012, by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
_______________________________________________________
CHAIRPERSON OF SAID SCHOOL DISTRICT BOARD
Attested: ______________________________
Secretary
107
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
May 7, 2012
SUBJECT:
Resolution 052-12: In Support of the California DREAM Act
REASON FOR BOARD CONSIDERATION
Action
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 3
C.15
Background:
At the request of a trustee, Resolution 052-12, in support of the California DREAM Act, has been prepared
for the consideration of the Cabrillo College Governing Board
Fiscal Impact:
None.
Recommendation:
It is recommended that the Governing Board approve resolution 052-12.
Administrator Initiating Item:
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
108
Resolution 052-12: In Support of the DREAM Act
Whereas there is a significant population of immigrant youth who lack legal residency status at Cabrillo
College, and
Whereas access to higher education for the children of immigrants is essential for the future well-being of
our communities, and
Whereas access to financial aid is essential for undocumented low-income students to attend college and
succeed, and
Whereas the California legislature recently adopted new laws, AB 130 & AB 131, expanding eligibility for
financial aid to these students in California’s public colleges,
Therefore be it resolved that it shall be the policy of Cabrillo College to provide appropriate information and
professional development on DREAM Act rights to faculty, staff, and students, and
Be it further resolved that the district will provide support for immigrant student academic achievement, and
will encourage faculty, staff and administration to support this goal of success, and
Be it further resolved that it shall be the policy of Cabrillo College to safeguard student confidentiality and
publicly post a policy of non-discrimination against DREAM-eligible students and their families, and
Be it further resolved that it shall be the policy of Cabrillo College to encourage faculty, staff and
administration to promote awareness, services, and advocacy of AB 540 students, and
Be it further resolved that it shall be the policy of Cabrillo College to support all those that advocate for
activities and the success of AB 540 students and
Be it further resolved that this Governing Board shall receive and consider a report on the implementation of
these policies as part of its regular agenda a year for its original adoption.
Date:_____________________
AYES:
NOES:
ABSTAIN:
ABSENT:
Secretary:_________________________
109
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
May 7, 2012
2012-13 Budget Reduction Plans, Phase II
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 3
C.16
ACTION
BACKGROUND:
The structural deficit for Cabrillo for 2012-13 is currently projected at $5.6 million. One of the major
components of the structural deficit is the built in increases in expenses that the college must budget
each year. The college is planning to utilize $2.3 in operating funds to bridge the 2012-13 deficit
leaving a deficit balance of $3.2 for 2012-13. The college has set a budget reduction target of $2.5
million for the 2012-13 Preliminary Budget. The first phase of budget planning, including 2.5 million
in reductions will be complete by May. All permanent reductions identified will be included in the
2012-13 Preliminary Budget approved by the Governing Board in June 2012.
Phase II reduction plans were presented and discussed with individuals impacted, department meetings,
Cabinet, Administrative Council, Managers and College Planning Council meetings. The Governing
Board reviewed the attached reductions at the April 2nd Board meeting.
The Services Program Review and Advisory Committee (SPRAC) has received and reviewed all plans
included in the attachments. SPRAC feedback will be presented to the College Planning Council as
soon as possible.
Unrestricted General Fund Reductions
Restricted Fund Reductions
$
$
Phase I
Phase II
Total
938,864 $ 744,921 $ 1,683,785
128,731 $ 81,995 $ 210,726
FISCAL IMPACT:
See reduction list above.
RECOMMENDATION: It is recommended that the Governing Board approve the Phase II budget
reduction plans as presented.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
110
Governing Board
May 7, 2012
Phase II
Budget Criteria
Instruction Unrestricted General Fund (Base Budget)
Description
Impact
Cabrillo Stage reduces production costs, raises
ticket prices, and institutes new annual fund
raising event, the first of which is scheduled for
March 30, 2012.
PCN #
FTE
Total Savings
IIIC
Elimination of all general fund
operating support for Cabrillo
Stage, keeping only 12 TUs.
Eliminate 36 TUs from selected
programs
Reduce support for Public Safety
In-Service program by 50%, and
reduces FTES by approximately
115
Reduce Public Safety Progam
Coordinator to 50%
Reduce performing arts complex
assistant from 12 mos to 9 mos
IIIC
Eliminates current support for all evening visual
arts studio courses. Will require reductions in open
Eliminate Visual Arts Tool Room lab hours and impact the ability to schedule many
Technician
3-D studio art courses in the evening.
495001
0.42
$28,970
IIIC
Eliminates photo lab tech support, requiring the
shifting of equipment and supplies ordering and
maintenance responsibilities fully to faculty and/or
the photo Lab Tech. Will likely result in the
outsourcing of equipment repair and maintenance.
493501
0.56
$43,399
IIIC
IIIA
IIIA
IIIA and IIIC
Eliminate Photo Lab Technician
$12,407
Eliminates Adjunct TUs
$64,344
Reduces in-service offerings to fire and law
enforcement agencies
Reduce by 50% support for in-service
Reduces support for performing arts during the
summer.
$150,000
426004
0.5
$47,174
498503
0.25
$14,849
$361,143
O:\Board Items VP Admin folder\2012 Board Items\5_May 2012\040212IBudgetReductions Phase II\2012-13 BudgetReductionsPhase II Instructiontb.xls
111
Governing Board
May 7, 2012
Phase II
Administrative Services Unrestricted General Fund (Base Budget)
Budget Criteria Description
Impact
III. C
III. C
FPPO- Custodian
HR- Confidential Hourly
Reduction in Services/Bldgs offline
Reduction in Services
III. C
BSO- College Bank
III. C
Purchasing/Mailroom
Close College Bank @ noon on Fridays-Reduction in Services (Reduce 3 @ 1.0 FTE to 3
@ .90 FTE
Reduce Mailroom service hours to 9:00-3:30
Monday-Friday
III. B/C
III. C
III. C
III. C
Phase II
PCN #
Total Savings
FTE
353023/353029
362013
2
0.25
$129,282
$14,277
311001/311002/
311009
0.3
$21,877
302001
0.25
$15,784
Move duplications budget to "Auxiliary Services"
fund (bookstore/duplications/food
services/vending) (.67 position,
Duplications
supplies/operating)
2% charge for accounting services to trust &
agency accounts (dept. accounts including
BSO- Indirect Charges to Trust & Cabrillo Stage, Culinary, VAPA, Athletics, other
Agency
Dept. fund accounts)
M & O Operating Reductions
Reduce building maintenance services
Reduce Scheduled Maintenance allocation for
M & O Operating Reductions
facilties maintenance
Information Technology
Reduction academic repair/periodical budgets
Total
$72,937
$32,000
$50,000
$40,076
$7,545
$383,778
Student Services Restricted General Fund- DSPS
Board Goals
DSPS/LS Program Specialist
III. C
Adaptive PE LIA
Reduction in Services. Combine DSPS and
Learning Skills in one location and create some
efficiencies. This will also help bring the DSPS
categorical budget into balance.
One month reduction of service. Reduce work to
time when classes are in session only.
841504
0.83
$77,727
451504
0.06
$4,268
$81,995
O:\Board Items VP Admin folder\2012 Board Items\5_May 2012\040212IBudgetReductions Phase II\2012-13 BudgetReductionsPhase II AS-SS.xls
112
113
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
May 7, 2012
2012-13 Budget Reduction Plans, Phase III
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 3
D.1
INFORMATION
BACKGROUND:
The structural deficit for Cabrillo for 2012-13 is currently projected at $5.6 million. One of the major
components of the structural deficit is the built in increases in expenses that the college must budget
each year. The college is planning to utilize $2.3 in operating funds to bridge the 2012-13 deficit
leaving a deficit balance of $3.2 for 2012-13. The college has set a budget reduction target of $2.5
million for the 2012-13 Preliminary Budget. The first phase of budget planning, including 2.5 million
in reductions will be complete by May. All permanent reductions identified will be included in the
2012-13 Preliminary Budget approved by the Governing Board in June 2012.
Phase III reduction plans were presented and discussed with individuals impacted, department
meetings, Cabinet, Administrative Council, Managers and College Planning Council meetings. Phase
III reduction plans are included as an attachment. Phase I reductions were approved by the Governing
Board on April 2, 2012. The Phase II reduction plans were reviewed by the Governing Board on April
2, 2012 and will be approved by the Governing Board on May 7, 2012.
The Services Program Review and Advisory Committee (SPRAC) has received all plans included in
the attachments. SPRAC feedback will be presented to the College Planning Council as soon as
possible.
Unrestricted General Fund Reductions
Restricted Fund Reductions
Administrator Initiating Item:
Victoria Lewis
$
$
Phase I
Phase II
Phase III
Total
938,864 $ 744,921 $ 441,205 $ 2,124,990
128,731 $ 81,995 $
4,133 $ 214,859
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
114
Governing Board
May 7, 2012
Phase III
Budget Criteria
IIIC
IIIC
IIIC
IIIA
Instruction Unrestricted General Fund (Base Budget)
Description
Impact
Eliminated support to L10 program and to Inter
Library Loan service--some support can be
absorbed, some will need to be discontinued
Eliminate LIA Library position
Eliminate Lab Tech (80%
biology/20% chem)
reduces lab support
Eliminate LIA position in MA
Reduces student support
Reduction in TUs to meet 4%
workload reduction preserving 4%
over cap after subtracting 36 TUs
cut in three identified programs;
FTES cut includes 115 FTES
reduced in public safety inservice. Overall Target: 364
FTES reduced. Cutting an
additional 127.25 TUs brings the
total FTES lost to 321.5. 60
classes in addition to Public
Safety.
PCN #
FTE
Total Savings
501009
1
$88,496
412006
475104
0.83
0.46
$56,467
$22,175
127.25
Unrestricted General Fund Reductions--Instruction Total
O:\Board Items VP Admin folder\2012 Board Items\5_May 2012\050712IBudget Reds Phase III\2012-13 BudgetReductionsPhase III Instructiontb-bs.xls
$225,869
$393,007
115
Governing Board
May 7, 2012
Phase III
Administrative Services Unrestricted General Fund (Base Budget)
Budget Criteria Description
III C
Business Office--Accounting
Specialist
III C
Vice President's Office
III C
Maintenance & Operations
Impact
Convert Accounting Specialist position to an
Accounting Assistant position. Reduce 55%-12
month position to a 40%-12 month position.
Increase processing time for journal entries and
budget transfers
Reduce supply budget--reduce the number of
printed handouts for meetings
TBD--reduce vehicle replacement budget or other
operating
PCN #
FTE
Total Savings
311026
0.15
$20,370
$1,000
$10,000
Unrestricted General Fund Reductions--Administrative Services Total
$31,370
Phase III
Student Services Unrestricted General Fund (Base Budget)
III C
Counseling Office
Reduced support for counselors and students with
appointments and questions
831010
831016
0.08
0.08
$5,673
$5,309
III C
Transfer & Career Center
Reduced support for counselors and students with
transfer & career center information & services
831102
0.08
$5,846
Unrestricted General Fund Reductions--Student Services Total
$16,828
TOTAL Unrestricted General Fund Reductions, Phase III
Phase III
III C
Student Services Restricted General Fund--Matriculation
reduction from 11 months to 9 months; students
will have fewer staff to speak with during & after
assessments; they will have to wait longer for
Assessment Office
results
801407
O:\Board Items VP Admin folder\2012 Board Items\5_May 2012\050712IBudget Reds Phase III\2012-13 BudgetReductionsPhase III AS-SSbs.xls
$441,205
0.08
$4,133
116
117
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
May 7, 2012
SUBJECT:
Sunshine CCFT/District 2012-13 Negotiations Reopeners
REASON FOR BOARD CONSIDERATION
INFORMATION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 2
D.2
BACKGROUND:
This is a “reopener” contract negotiation year. The District and CCFT agreed to reopen Article 13.1
Salary Schedules and Article 14.3 District-Paid Insurance Stipend effective 2010-11, 2011-12 and 201213 and mutually agreed upon reopeners per Article 26.4.
The ongoing state economic crisis continues to adversely impact and create uncertainty for California and
its public schools. The future economic health (or survival) of K-14 education now depends on voter
approval of billions of dollars in temporary new taxes. If the Governor’s proposed ballot measure fails,
the District will suffer millions of dollars in mid-year budget cuts in January 2013. If successful, the
District will be fortunate to maintain the funding level it currently receives, even as expenses continue to
rise.
The District's Proposals to CCFT will be based on the following Board Goals. By continuing to
adhere to these goals, the District reiterates its investment in the students we serve, even as we
face severe and relentless budget challenges.
All subsequent District proposals, as well as Union proposals, will be assessed by the District according
to whether they further the accomplishment of these criteria.
Board Goals
1. Student success will be the priority in determining:
 Compensation and benefits for all employee groups that are sustainable and comparable with
best practice for similar organizations.
 Staffing patterns that conserve resources to support student achievement.
 Allocation of resources to creatively address student needs and increase achievement of student
goals.
2. The Board is committed to shared governance and values the timely recommendations of the College
Planning Council to inform board decisions.
Adherence to the Board’s goals in these difficult economic times requires long term solutions that further
the fiscal sustainability of the District. Uncertainty at the state level means all District stakeholders must
strive to remove uncertainties at the local level; expenditures must be controlled, contained and reduced,
including expenses related to negotiated agreements.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
118
119
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
March 5, 2012
2012-13 Managers’ Compensation Proposal
REASON FOR BOARD CONSIDERATION
INFORMATION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 2
D.3
BACKGROUND:
The 2012-13 managers’ compensation proposal is provided for Governing Board information.
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
120
To:
President King
From :
ABC on behalf of Cabrillo’s Management Team
Date:
March 28, 2012
Subject:
Compensation for 2012-13
The Cabrillo College management team is committed to reducing the deficit while preserving
our commitment to student success. To that end, we propose to freeze total compensation for
each manager at the 2011-12 rate if the other employee groups do the same for each
employee.
121
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
May 7, 2012
2011-12 Cash Flow Update – Third Quarter
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 3
D.4
BACKGROUND:
In fiscal year 2004-05, the state initiated the practice of deferring a portion of the expected June allocation
to the next fiscal year (July). Statewide, this amounts to $200 million dollars; for Cabrillo College this
roughly equates to a $2 million dollar reduction in cash received at the end of the fiscal year. Subsequent
years have seen a dramatic increase in cash deferrals:
2008-09
2009-10
2010-11
$3.4 Million deferred from January-April monthly allocations, to 2009-10.
$7.5 Million deferral from January-June monthly allocations, to 2010-11.
Approximately $1.5 Million in additional deferrals to 2011-12
The college relies primarily on monthly state apportionment payments to meet monthly expenditure
commitments such as payroll and general operating. The District has developed the attached cash flow
projection tools to aid in planning day to day cash management. Cash flow projections are updated based
on the latest state budget information. These reports track projected and actual cash activities, and balances
and identify significant variances. The Quarterly Cash Flow Statement shows projected and actual cash in
and cash out. Variances between projected and actual cash flows are identified and explained on the report
as well as assumptions used to develop the projections.
The volatility of the state budget continues to make cash management a challenge for the District.
Cash flow updates will be provided to the Governing Board on a quarterly basis. The Projected Cash
Balance worksheet will include a rolling 12 month period.
Administrator Initiating Item:
Roy Pirchio
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition
Cabrillo College 2011-12 Cashflow Statement
January
Projected
Actual
122
February
Actual minus
Projection
Projected
Actual
March
Actual minus
Projection
Projected
Actual
Actual minus
Projection
Cashflow In
2,690,562.89
2,227,166.25
(463,396.64)
-
4,066,475.78
5,338,148.12
1,271,672.34
-
6,930,014.70
7,134,527.68
204,512.98
-
2,690,562.89
2,227,166.25
(463,396.64)
4,066,475.78
5,338,148.12
1,271,672.34
6,930,014.70
7,134,527.68
204,512.98
Payroll
Accts Payable
Other/Xfers
3,927,703.44
2,121,331.00
3,441,772.37
2,226,922.84
109,332.36
(485,931.07)
105,591.84
109,332.36
4,226,688.99
4,466,607.75
4,220,104.75
5,303,216.86
226,025.19
4,314,273.00
5,979,373.00
4,624,698.83
7,672,420.87
(35,238.48)
310,425.83
1,693,047.87
(35,238.48)
Total Cash Out
6,049,034.44
5,778,027.57
(271,006.87)
8,693,296.74
9,749,346.80
(3,358,471.55)
(3,550,861.32)
(192,389.77)
(4,626,820.96)
(4,411,198.68)
Apportionment
Other/Xfers
Total Cash In
Cashflow Out
Surplus/(Deficit)
Variance Reconciliation
(6,584.24)
836,609.11
226,025.19
1,056,050.06
215,622.28
10,293,646.00
12,261,881.22
1,968,235.22
(3,363,631.30)
(5,127,353.54)
(1,763,722.24)
Assumptions
January
Cash In:
Fin Aid Deposit Beginning
of Feb
Cash Out:
Jan STRS paid in Feb
(489,269.00)
*
Projected Apportionment includes deferrals of $9,699,713
378,137.00
*
Assumes no deferrals in categorical programs
*
Cash In and Cash Out Projections include all Financial Aid Activity
February
Cash In:
Cash Out:
Jan Fin Aid Deposit
Feb Fin Aid Higher than
Anticipated
Feb Fin Aid Higher than
Anticipated
489,269.00
800,000.00
800,000.00
March
Cash In:
Cash Out:
April Fin Aid paid end of March
1,600,000.00
123
Cabrillo College 2011-12 Projected Cash Balance
July
Beginning Cash Balance
September
October
November
December
January
February
March
April
May
June
14,130,344.13
Cashflow In:
Projected
11,012,682.83
Actual
10,634,144.83
TRAN Borrowing
Internal Borrowing
Variance (Actual-Projection)
(378,538.00)
Cashflow Out
Projected
Actual
TRAN Repayment
Variance (Actual-Projection)
August
(4,245,316.26)
(4,971,121.99)
(725,805.73)
4,021,675.58
4,689,518.49
7,470,620.61
9,007,012.56
6,933,540.25
7,681,942.77
6,631,568.60
7,759,057.17
667,842.91
1,536,391.95
748,402.52
1,127,488.57
(6,181,541.22)
(7,522,591.95)
(4,334,055.56)
(1,341,050.73)
(7,170,855.03)
(8,212,923.54)
(8,763,282.54)
(10,957,586.41)
(1,042,068.51)
(2,194,303.87)
(6,775,077.66)
(6,812,866.83)
(764,833.33)
(37,789.17)
14,430,424.10
14,033,653.35
2,690,562.89
2,227,166.25
(396,770.75)
(463,396.64)
(7,511,193.28)
(8,262,411.42)
(6,049,034.44)
(5,778,027.57)
(751,218.14)
271,006.87
4,066,475.78
5,338,148.12
6,930,014.70
7,134,527.68
1,271,672.34
204,512.98
(8,693,296.74)
(9,749,346.80)
(10,293,646.00)
(12,261,881.22)
(1,056,050.06)
(1,968,235.22)
Projected Ending Cash Balance
20,897,710.70
14,403,789.50
14,703,555.08
12,873,812.79
11,965,470.40
18,884,701.22
15,526,229.67
10,899,408.71
7,535,777.41
Actual Ending Cash Balance
19,793,366.97
12,626,237.95
13,420,326.97
10,144,683.33
11,090,873.67
16,862,115.60
13,311,254.28
8,900,055.60
3,772,702.06
13,125,457.00
3,174,608.67
2,926,938.60
(8,016,501.48) (6,632,899.75) (4,211,018.27)
12,644,732.93
9,186,441.84
7,902,362.17
124
125
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
Facilities Master Plan Project Status
REASON FOR BOARD CONSIDERATION
INFORMATION
ITEM NUMBER
May 7, 2012
ENCLOSURE(S)
Page 1 of 4
D.5
BACKGROUND:
Major Projects under Construction
(see next page)
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
126
Measure D funded projects are outline in the following schedules
There are references to other funding sources when the project has funding sources in addition to Measure D.
Planned
Completion
Date
Fall
2011
Spring
2012
Fall
2010
Spring
2012
Spring
2012
Fall
2013
Funding Source
State Capital Outlay
Funds
Measure C
Measure D
Project Sub-total
State Capital Outlay
Funds
Measure D
Project Sub-total
Total Project
State Capital Outlay
Funds
Measure C
Measure D
Project Sub-total
State Capital Outlay
Funds
Measure D
Project Sub-total
Total Project
State Capital Outlay
Funds
Foundation
Measure D
Total Project
Stem Grant Funds
Measure D
Total Project
Totals
Approved
Paid to Date
Original Project
Change Orders Revised Budget
Budget
2/29/2012
Encumbered
Balance to be
paid Contracts &
C.O.
Balance
10,490,000
0
10,490,000
10,490,000
0
0
121,741
15,067,134
25,678,875
0
1,078,021
1,078,021
121,741
15,067,134
25,678,875
121,741
14,982,046
25,593,787
0
32,089
32,089
0
52,999
52,999
1,185,000
0
1,185,000
828,855
3,796
352,349
1,105,493
2,290,493
27,969,368
0
0
1,078,021
1,105,493
2,290,493
27,969,368
1,075,694
1,904,549
27,498,336
3,652
7,448
39,537
26,147
378,496
431,495
1,051,000
0
1,051,000
1,051,000
0
0
33
1,166,000
2,217,033
0
131,186
131,186
33
1,166,000
2,217,033
33
1,124,468
2,175,501
0
3,097
3,097
0
38,435
38,435
931,000
0
931,000
734,021
24,893
172,086
931,000
1,862,000
4,079,033
0
0
131,186
931,000
1,862,000
4,079,033
743,727
1,477,748
3,653,249
24,893
49,786
52,883
162,380
334,466
372,901
3,365,000
0
3,365,000
3,325,400
39,600
0
100,000
7,500,000
10,965,000
1,952,530
1,500,000
3,452,530
0
-152,600
-152,600
0
100,000
7,500,000
10,965,000
1,952,530
1,500,000
3,452,530
0
6,909,586
10,234,986
52,473
0
52,473
0
161,725
201,325
212,244
0
212,244
100,000
428,689
528,689
1,687,813
1,500,000
3,187,813
46,465,931
1,056,607
46,465,931
41,439,044
505,989
4,520,898
127
Major Projects under Construction
Arts Education Classrooms Project
This project is in the final closeout process with DSA. One change order remains to be approved by DSA.
Staff will submit the complete closeout package to DSA for final certification upon receipt of final change
order.
Current Status Update:
Waiting on final change order approval in order to submit for final certification from DSA.
Health and Wellness Project
This project is in the final closeout process with DSA.
Current Status Update:
This project has been submitted to DSA for approval of all change orders in order to submit for
final certification from DSA for the construction phase of the project. The majority of the
equipment for the building has been purchased and installed. There are additional items to be
purchased.
Building 300 Renovation
This project is in the final closeout process with DSA.
Current Status Update:
This project has been submitted to DSA for approval of all change orders in order to submit for final
certification for the construction phase of the project. A majority of the equipment has been purchased
and installed, including furniture and classroom computers.
Watsonville Green Technology Center
The District and the City of Watsonville closed escrow on the purchase of the Watsonville Library on July
15, 2008. Since then, the college has demolished the building in order to construct a 14,000 square foot
Community Education Center. The District received a grant for $2.5 million from Economic
Development Agency for the project, and the grant was augmented by $865,000 to help fund an upgrade
to a Platinum Level LEED certified “green” building. The Division of State Architect (DSA) approved
the plans in June of 2010 and EDA approved the plans and specifications in July 2010. The project went
to bid in August 2010. In October, the Board approved Dilbeck and Sons as well as an augmentation to
the budget of $517,000. A deductive change order for the value engineering items discussed at the
October Board meeting was approved at the November Board Meeting. The District has received a
generous donation from the Ley Family of $100,000 for construction to add back some of the items that
were placed on hold.
Current Status Update:
This project is substantially complete with only minor punch-list items remaining on the
construction phase of the project. Data wiring and data connection to the existing campus
network is in progress, as well as the acquisition of furniture and equipment. The project will be
submitted this month to DSA for approval and final certification.
128
Building 800 STEM Remodel:
Building 800 will be fully remodeled. There are two funding sources for this project. There is a Federal
Grant (STEM Grant) from the Department of Education in the amount of $1,952,530 to fund design and
partial construction. Fund 47 bond will fund $1,500,000.00 for the balance of the construction. We are in
schematic design phase and will present to DSA the beginning of June. Demolition is currently scheduled
for summer of 2012, construction fall 2012 through spring 2013 with classes to begin in fall 2013.
800 Bldg. Moves Phase I: Complete
The 800 building moves were initiated in December and substantially complete in the beginning of
February. This phase of the project required all administrative offices and categorical programs such
as, Fast track to work, Student Job Placement, Puente and Cap to be relocated to SAC west and other
programs and offices to be relocated.
800 Bldg. Moves Phase II:
Additional programs were identified and will be relocated as part of the “800 Bldg. Moves Phase II”
portion of the project. These programs include DSPS (Disabled Student Programs & Services), the
Physics Department and remaining furniture purchases.
The overall budget for this project is $248,283 Measure D funds.
Awards of Informal Bids under the Uniform Construction Cost Accounting System (UCC):
By adopting the Uniform Public Construction Cost Accounting System, the Board authorized the
President or his/her designee to enter into agreements with low bidders using the informal bidding
process with the provision that the successful awards would be presented to the Board as an
information item. This system enables the District to 1) informally bid projects under $175,000 to prequalified contractors, 2) more efficiently and effectively manage small to medium sized projects, and 3)
contract with local contractors who are deemed “qualified” bidders.
129
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
May 7, 2012
Financial Reports
ENCLOSURE(S)
REASON FOR BOARD CONSIDERATION
INFORMATION
ITEM NUMBER
Page 1 of 22
D.6
BACKGROUND:
The following financial reports are presented for the information of the Governing Board:
Report
Period Ending
Trial Balance
3/31/12
Year-to-Date Budget Reports
General Fund
Child Development Fund
Building Fund
Revenue Bond 1998 Construction Fund
Revenue Bond 2004 (Series A) Construction Fund
Revenue Bond 2004 (Series B) Construction Fund
Debt Service Fund
Retiree Benefit Fund
3/31/12
Clearing and Revolving
3/31/12
Bookstore
3/31/12
Cafeteria
3/31/12
Associated Students
3/31/12
Scholarships/Loans
3/31/12
Student Center Fee
3/31/12
Student Representation Fee
3/31/12
Trust and Agency
3/31/12
Administrator Initiating Item:
Roy Pirchio
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
130
131
132
133
134
135
136
137
138
139
140
141
142
143
144
145
146
147
148
149
150
151
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
March 5, 2012
Redevelopment Update
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 1
D.7
BACKGROUND:
An update from the Governing Board members who sit on the various county redevelopment agency
successor oversight board’s will be provided at the May 7, 2012 Governing Board meeting .
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
152
153
AGENDA ITEM BACKGROUND
DATE
TO: GOVERNING BOARD
FROM: PRESIDENT
May 7, 2012
SUBJECT:
2011 – 2012 Graduation and Year-End Recognition Activities
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
Information
ENCLOSURE (S)
Page 1 of 1
D.8
BACKGROUND:
Plans for the 2012 College Graduation are being finalized. The ceremony will be held in the Carl
Conelly Stadium.
This year’s ceremony is scheduled for Friday, June 1st, at 6:00 p.m. The event will consist of brief
comments from various college constituencies including the Governing Board, President, Faculty Senate
and Instruction Office. Included in this year’s ceremony will be the recognition of graduates receiving
Associate Degrees and recognition of students receiving Certificates of Proficiency and Skill.
The following is a schedule of additional year-end recognition activities:
Ceremony
Organization of Latin Americans
(OLA) Graduation Recognition
Ceremony
Stroke Center Honors Day
Recognition Ceremony
Day
Saturday
Date
5/19/12
Start Time
4:00 pm
6:00 pm
Location
Recital Hall (VAPA 5000)
Cafeteria
Thursday
5/31/12
10:00 am
Stroke Center Lunchroom
Dental Hygiene
Pinning Ceremony
Friday
06/01/12
11:00 am
Recital Hall (VAPA 5000)
Radiologic Technology
Pinning/Awards Ceremony
Friday
06/01/12
3:30 pm
Horticulture 5005
Cabrillo College
Graduation Ceremony
Friday
06/01/12
6:00 pm
Conelly Stadium
Fast Track to Work
Graduation Recognition*
Friday
06/01/12
* Immediately
following College
Graduation
Conelly Stadium
Nursing
Pinning Ceremony
Saturday
06/02/12
3:00 pm
Recital Hall (VAPA 5000)
Administrator Initiating Item:
Sesario R. Escoto
Dennis Bailey-Fougnier
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
Final Disposition
Yes
No
154
155
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
May 7, 2012
SUBJECT:
Cabrillo College Monthly Calendar
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 3
D.9
BACKGROUND:
The following calendar presents information about selected events and significant dates for the month of
May. Dates given are accurate as of April 18, 2012.
Administrator Initiating Item:
Kristin Fabos, Director of Marketing
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
156
May 2012
Marketing and Communications Department • 831/479-5744
Sunday
Monday
Tuesday
1
Wednesday
2
Thursday
4
3
The Mikado, 7:30 PM,
Crocker Theater
ONGOING Student
Exhibition 6,
Cabrillo Gallery
through May 25
6
7
CLOSING: Mikado, 2:30 Governing Board
PM, Crocker Theater Meeting, 5:00 PM
Spring Festival of
Bands, 3:00 PM,
Crocker Theater
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9
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Cabrillo Jazz Series:
S4C Samper 4th
Big Band Jazz, 7:30
Grade Experience
PM, Crocker Theater
Cabrillo Jazz Series:
Jazz Combos, 7:30
PM, Recital Hall
Cabrillo Women’s
Chorus “Songs of
Spring,” 3:00 PM,
Recital Hall
14
Cabrillo Youth Strings
Concert, 3:00 PM,
Recital Hall
21
Spring Dance
Concert, 3:00 PM,
Crocker Theater
28
Memorial Day
Holiday
from full-term
course
12
Cabrillo Jazz Series: A
Night of Vocal Jazz,
7:30 PM, Crocker
Theater
Additional Listings
Cabrillo Symphonic
Chorus & SC
Symphony, 8:00 PM,
SC Civic
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17
18
19
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24
25
26
Collaborative Piano
Recital, 7:30 PM,
Recital Hall
Cabrillo Chamber
Business of Art
Cabrillo Orchestra,
7:30 PM, Recital Hall Ensembles & Strings Seminar, 10:00 AM,
Concert, 7:30 PM,
VAPA Forum 1001
Recital Hall
Cabrillo Latin Music
Latin Music Ensemble, Ensembles,
8:00 PM, Black Box
8:00 PM, Black Box
Theater
Theater
Additional Listings
Additional Listings
Theatre Arts Improv
Follies, 7:00 PM,
Black Box Theater
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Final Exams Begin
Theatre Arts Actors’
Showcase, 7:00 PM,
Black Box Theater
Spring Dance
Concert, 7:30 PM,
Crocker Theater
30
Final Exams
Spring Dance
Concert, 3:00 PM,
Crocker Theater
Spring Dance
Concert, 7:30 PM,
Crocker Theater
Song! Cabrillo Voice
Masters Recital, 7:00
PM, Recital Hall
Cabrillo Chorale, 7:00 Spring Dance
PM, Recital Hall
Concert, 7:30 PM,
Crocker Theater
Closing: Student
Theatre Arts Improv
Follies, 7:00 PM,
Black Box Theater
27
5
Deadline to withdraw
15
AMGEN Tour of
California finish at
Cabrillo, 3:00 PM
(See attached map)
Additional Listings
20
Saturday
The Mikado, 2:30 PM
& 7:30 PM, Crocker
Theater
St. Matthew Passion,
7:00 PM, Music
Recital Hall
13
Friday
Exhibition 6, Cabrillo
Gallery
31
Final Exams
Closing: Student
Exhibition 5, Cabrillo
Gallery
Classical Guitar
Ensemble, 7:00 PM,
Recital Hall
Additional Listings
Coming in Early June
May 11-13Mother’s Day Plant Sale, 9:00 - 4:00 PM, Hort Center
June 1-2 Final Exams
May 13
Cabrillo Symphonic Chorus & SC Symphony, 2:00 PM, Mello Center
June 1 Graduation
May 18 Running Start Early Registration, 9:00 - 3:00 p.m., Quad
June 1
RT Pinning/Awards Ceremony 3:30 PM, Hort Center
May 19
Latin American Graduation Ceremony, 4:00 PM, Recital Hall
June 1 DH Pinning Ceremony, 11:00 AM, Recital Hall
May 31
Sats:
Stroke Center Honors Day/Ceremony, 10:00 AM. Stroke Center
Cabrillo Insider, radio show 5:00- 6:00 PM, KSCO 1080 AM
June 1
College Graduation Ceremony, 6:00 PM, Conelly Stadium
June 1
FTW Graduation Recognition, 7:30PM, Conelly Stadium
June 2
Nursing Pinning Ceremony, 3:00 PM, Recital Hall
June 2 Spring Semester Ends
June 11
Governing Board Meeting, 5:00 PM, Scotts Valley Center
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