7
Minutes of Meeting
CABRILLO COLLEGE GOVERNING BOARD
August 6, 2012
REGULAR MEETING
The regular monthly meeting of the Cabrillo College Governing Board was held at the
Watsonville Center, 318 Union Street, Watsonville, California on Monday, August 6, 2012.
Chair Al Smith opened the meeting in Open Session at 5:09 pm. Roll was taken; present
were Chair Smith, Trustees Edward Banks, Margarita Cortez, Gary Reece, Rachael Spencer,
Susan True, and Donna Ziel. Chair Smith asked for Public Comments on Closed Session
items. There were no public comments.
Closed Session items were announced and the meeting was adjourned to Closed Session at
5:10 p.m. Closed Session was adjourned at 6:05 pm. Open session was reopened at
REPORT OUT OF CLOSED SESSION
There are three replacement pages: pg. 49, pg 69, pg. 111.
No action was taken in closed session. There was no report out of closed session.
PROCEDURAL ITEMS
It was moved and seconded (Banks/Reece) to approve the consent agenda items, including the
minutes from the June 4, 2012 special meeting and June 11, 2012 regular meeting.
CALL TO ORDER
REPORT OUT OF
CLOSED SESSION
APPROVAL OF
CONSENT AGENDA
AND MINUTES
Item #9: Trustee Spencer congratulated Michael Bellew on 38 years of service to the college
and on behalf of the board, wished him a wonderful retirement.
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Green
AYES: Banks, Cortez, Reece, Smith, Spencer, True, Ziel
NOES: None
ABSENT: None
ABSTAIN: None
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF
Georg Romero was introduced as the newly appointed Library Director.
ORAL COMMUNICATIONS
None.
INFORMATION ITEMS
Solari Green Technology Center Report
The Solari Green Technology Center report was provided for Governing Board
information.
ORAL REPORTS
Board Trustees’ Reports
None.
Student Trustee’s Report
Cedar Green reported that he will attend a two day student trustee conference in San
Francisco on Friday. The student senate is planning to initiate a voter registration campaign
this fall to educate the public about the potential budget cuts if the tax initiatives fail.
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INTRODUCTION OF
NEWLY APPOINTED
FACULTY AND
STAFF
ORAL
COMMUNICATIONS
SCOTTS VALLEY
CENTER REPORT
ORAL REPORTS
BOARD TRUSTEE
REPORTS
STUDENT
TRUSTEE’S
REPORT
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Minutes of Meeting
August 6, 2012
Superintendent’s Report
Brian noted that Staff Development Day, August 2, 2012 was successful and thanked the
planning team: Tatiana Bachuretz, Melissa Brilino, Olga Diaz, Alta Northcutt, Rhiannon
Surrenda and Rock Pfotenhauer.
SUPERINTENDENT’S
REPORT
He also noted that Flex week begins Monday August 20, 2012 with Breakfast with Brian and
many wonderful activities all week culminating with All College Day on the morning of
August 24, 2012 in the theater.
CCFT
Paul Harvell thanked the planning team for Staff Development Day. He noted that we are
dealing with tough issues in negotiations; we are going into unchartered territory which also
opens up new opportunities. What the state gives us will determine how this turns out. We
are dealing with it as best we can.
Faculty Senate
Michael Mangin noted that the Phase IV cuts presented at this meeting are painful and it is
unquestionable that they will adversely affect students. Michael asked the board what would
they like the faculty senate to be talking and thinking about.
Trustee Spencer: Guide us toward the future of what the college will look like in 10-20 years.
The cuts are painful, but they are here. How do we keep our excellence?
Trustee Reece: What will we be when we grow down?
Trustee Smith: Let’s try to preserve the “Cabrillo way.”
Trustee Banks: Consider how to peacefully coexist given the challenges; keep up good
relations.
Trustee Ziel: Please stay focused on what students need; there will be changes as we grow
down.
Trustee True: Students do better with more contact with faculty; Is there a way to get more
student access to faculty?
Trustee Cortez: Where we will be in 20 years, not hypothetically but specifically? How do
we strengthen students—consider the big picture but also the local community. What are the
needs in the near future and in the longer term?
Trustee Green: Keep as many classes as possible and at the high caliber we now have. Don’t
cut all of the fun classes. His favorite class is Philosophy of Mind.
CCEU
Olga reiterated that CCEU understands the need for cutbacks is being externally imposed, but
noted that the process being used is troublesome. When the CCEU president’s position was
cut, CCEU tried to follow the process. When the CPC recommendation was not to cut that
position, it was ignored and was taken to the board for action. She noted that CCEU hopes
not to see any more of the divisive approach taken in the Negotiations News and recognized
that its distribution has ceased. She also noted that the approach at the negotiations table is
disheartening. CCEU has attempted to address the District concerns over sustainability by
offering permanent fixes rather than one time fixes and hope to see potential change. It is sad
to see coworkers lose jobs or be bumped; CCEU is ready to support strong campaign to pass
the tax initiatives in November and hopes to find a united voice to do that. On a happier note,
the Staff Development Day was well received, there was a better than expected turnout, and
staff enjoyed the workshops. Olga thanked Rock—whose calm and enthusiastic manner is
much appreciated—the planning team, and especially to Melissa Brilino.
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CCFT
FACULTY SENATE
CCEU
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Minutes of Meeting
August 6, 2012
ACTION ITEMS
Dominican Hospital and Cabrillo College Health Career Academy and Scholarship Program
It was recommended that the Governing Board accept the $50,000 grant from California
Endowment and the Dominican Hospital Foundation. It is further recommended that the
Board authorize the Vice President, Administrative Services to execute and make all
necessary arrangements in relation to this grant agreement and any future amendments on
behalf of the college.
ACTION ITEMS
DOMINICAN
HOSPITAL AND
CABRILLO COLLEGE
HEALTH CAREER
ACADEMY AND
SCHOLARSHIP
PROGRAM
A motion was made (Spencer/Reece) to approve the program.
The motion carried.
Board Policy Revisions: Office of Instruction, Second Reading
It was recommended that the Governing Board approve the revised Board Policies 3300,
5105, and 5130.
BOARD POLICY
REVISIONS: OFFICE
OF INSTRUCTION,
SECOND READING
A motion was made (Reece/Spencer) to approve the Board policies.
The motion carried.
Board Policy Revisions, Student Services, Second Reading
It was recommended that the Governing Board approve Board Policies 5205, 5510, and
2015.
BOARD POLICY
REVISIONS,
STUDENT SERVICES,
SECOND READING
A motion was made (Green/Smith) to approve the Board policies.
The motion carried.
Recommendation for Appointment to the Cabrillo College Foundation Board of Directors
It was recommended by the Cabrillo College Foundation Board that the Cabrillo College
Governing Board replace Alan Smith with Margarita Cortez to serve on the Cabrillo
College Foundation Board beginning 2012-13.
A motion was made (Reece/Spencer) to approve the appointments.
The motion carried.
Award of Bid: AEC VAPA Bldg. 2000/3000 HVAC Acoustic
It was recommended that the Governing Board award the bid for the AEC VAPA Bldgs.
2000/3000 HVAC Acoustic Project to Cen Con Construction, Inc., the lowest qualified
bidder, in the amount of $694,400.
RECOMMENDATION
FOR APPOINTMENT
TO THE CABRILLO
COLLEGE
FOUNDATION
BOARD OF
DIRECTORS
AWARD OF BID: AEC
VAPA BLDG.
2000/3000 HVAC
ACOUSTIC
A motion was made (Ziel/Banks) to award the bid for the AEC VAPA Bldgs. 2000/3000
HVAC Acoustic Project.
The motion carried.
Resolution 057-12: Child Care Grant Agreements with California Department of
Education for Fiscal Year 2012-2013
It was recommended that the Governing Board accept the three grants totaling $402,886
from the California Department of Education and authorize the Vice President of
Administrative Services to enter into Agreements CSPP-2573, CCTR-2311, CFCC-2028
with the California Department of Education by approving Resolution 057-12.
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RESOLUTION 057-12:
CHILD CARE GRANT
AGREEMENTS WITH
CALIFORNIA
DEPARTMENT OF
EDUCATION FOR
FISCAL YEAR 20122013
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Minutes of Meeting
August 6, 2012
It was moved and seconded (True/Cortez) to adopt resolution 057-12.
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Green
AYES: Banks, Cortez, Reece, Smith, Spencer, True, Ziel
NOES: None
ABSENT: None
ABSTAIN: None
Approval of Lease, 1 year: Pajaro Valley Unified School District Adult Education
Program, Watsonville FY12/13
It was recommended that the Governing Board authorize the Vice President,
Administrative Services to renew a one year lease with the Santa Cruz County Office of
Education SOS Program.
A motion was made (Banks/Spencer) to approve the lease.
The motion carried.
2012-13 Managers’ Compensation Proposal
The 2012-13 Managers’ compensation proposal was presented for Governing Board
approval.
APPROVAL OF
LEASE, 1 YEAR:
PAJARO VALLEY
UNIFIED SCHOOL
DISTRICT ADULT
EDUCATION
PROGRAM,
WATSONVILLE
FY12/13
2012-13 MANAGERS’
COMPENSATION
PROPOSAL
A motion was made (Reece/Ziel) to approve the 2012-13 managers’ compensation
proposal.
The motion carried. True: The board appreciates the managers taking a leadership role.
2011-12 through 2014-15 Budget Planning Parameters
It is recommended that the Governing Board approve the 2011-12 through 2014-15 budget
planning parameters.
2011-12 THROUGH
2014-15 BUDGET
PLANNING
PARAMETERS
A motion was made (Reece/Spencer) to approve the 2011-12 through 2014-15 budget
planning parameters.
Susan thanked Victoria and Graciano for their expert work to manage the cash flow issue.
She noted that our fund balance is being used as planned and that $10 million of the yearend balance will be in cash deferrals; the fiscal team is dealing with very low cash on hand
while still using our fund balance to help with revenue reductions.
The motion carried.
INFORMATION ITEMS
2012-13 Budget Reduction Plans, Phase IV
The 2012-13 budget reduction plans, phase IV were provided for Governing Board
information.
Trustee Cortez noted that we need to do what we can to preserve classes.
Facilities Master Plan Project Status
The Facilities Master Plan project status was provided for Governing Board information.
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2012-13 BUDGET
REDUCTION PLANS,
PHASE IV
FACILITIES MASTER
PLAN PROJECT
STATUS
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Minutes of Meeting
August 6, 2012
2011-12 Cash Flow Update – Fourth Quarter
The 2011-12 cash flow update – fourth quarter - was provided for Governing Board
information.
Victoria pointed out the ending cash balance in June is $6.9M, $4M of which is borrowed.
Cabrillo would have had a $2.9M cash balance had we not participated in the FY 2011-12
mid-year TRANs program, which was necessary to meet payroll. It cost Cabrillo
approximately $90K to participate in the mid -year TRANs program this past fiscal year.
Trustee Banks asked if we are in a safe harbor with regard to RDA funds? RDA is
anticipated as part of the mid-year cuts; we have a hold harmless clause in state budget but
when there is no money, nothing is off the table.
Financial Reports
The financial reports were provided for Governing Board information.
Cabrillo College Monthly Calendar
The Cabrillo College activities for the month of August were presented for Governing
Board information.
Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board discussed items to be placed on the agenda for the
future Board meetings.
ADJOURN
The open session of the Cabrillo College Governing Board was adjourned at 6:54 p.m.
Respectfully submitted,
Secretary
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2011-12 CASH FLOW
UPDATE – FOURTH
QUARTER
FINANCIAL REPORTS
CABRILLO COLLEGE
MONTHLY
CALENDAR
AGENDA FOR NEXT
BOARD MEETING
ADJOURNMENT