1
Cabrillo College Governing Board
Monday, August 6, 2012
Cabrillo College Watsonville Center
318 Union Street
Watsonville, California 95076
OPEN SESSION (Room C107)
PAGE
1. Call to Order and Roll Call
TIME
5:00
2. Adoption of Agenda
3. Public Comments Regarding Closed Session Items (three minute
time limit per speaker)
Please notify clerk if you desire to speak to the Board.
4. Announcement of Closed Session
5. Adjourn to Closed Session
CLOSED SESSION (Room C108)
1. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: Victoria Lewis
Employee Organization: CCEU
2. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: Victoria Lewis
Employee Organization: CCFT
3. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: Brian King
Employee Organizations: Management and Confidential
Employees
OPEN SESSION (Room C107)

Call to Order and Roll Call

Report Out of Closed Session
6:00
A. Consent Items
1. Minutes and Consent Agenda (these items are approved when
the agenda is approved unless a Board member wishes to
discuss)
6:05
a) Minutes of June 4, 2012 Special Meeting
5
b) Minutes of June 11, 2012
7
2. Register of Warrants
15
It is recommended that the Governing Board ratify warrant
numbers 92094–93205 for the amount of $3,468,733.57 and
student refund and financial aid registers totaling $209,595.46.
3. Ratification: Construction Change Orders
It is recommended that the Governing Board ratify the
construction change orders provided.
49
2
August 6, 2012
B. Consent Items (continued)
4. Small Business Development Center Grant
51
It is recommended that the Governing Board accept the $40,000
grant from the Santa Cruz Workforce Investment Board. It is
further recommended that the Board authorize the Vice
President, Administrative Services to execute and make all
necessary arrangements in relation to this grant agreement and
any future amendments on behalf of the college.
5. CEED Professional Services Contracts
53
It is recommended that the Governing Board authorize the Vice
President of Administrative Services to execute professional
service contracts with Alex Kramer, Claire Laughlin, and Kitty
O’Doherty.
6. Authorization to Dispose of Surplus Equipment
55
It is recommended that the Governing Board authorize the Vice
President, Administrative Services to dispose of the equipment
listed as surplus, according to Board Policy 4160.
7. 2012-2013 Contract with Santa Cruz County
Human Services Department
59
It is recommended that the Governing Board approve a $160,136
contract with the County of Santa Cruz to serve WIA and
CalWORKs participants. It is further recommended that the Board
authorize the Vice President of Student Services and FTTW
Project Manager to execute and make all necessary
arrangements in relation to this agreement on behalf of the
college.
8. Board Policy 4510: Approval of Records Destruction
61
It is recommended that the Governing Board authorize the Vice
President, Administrative Services to destroy these records
according to Title 5 regulations.
9. Human Resources Management Report
69
It is recommended that the Governing Board ratify and/or approve
the human resources management report.


Introduction of Newly Appointed Faculty and Staff
Oral Communications - Members of the audience may speak to
non-agenda items (three minute time limit per speaker)
D. Information Items
1. Solari Green Technology Center
75
6:25
The Solari Green Technology Center report is provided for
Governing Board information.
B. Oral Reports
1. Board Members’ Reports
6:30
2. Student Trustee’s Report
6:35
3. Superintendent’s Report
6:37
3
August 6, 2012
4. CCFT
6:39
Comments on issues of interest to the Cabrillo College
Federation of Teachers
5. Faculty Senate
6:42
Comments on issues of interest to the Faculty Senate
6. CCEU
6:45
Comments on issues of interest to the Cabrillo Classified
Employees Union
C. Action Items
1. Dominican Hospital and Cabrillo College Health Career Academy
and Scholarship Program
77
It is recommended that the Governing Board accept the $50,000
grant from California Endowment and the Dominican Hospital
Foundation. It is further recommended that the Board authorize
the Vice President, Administrative Services to execute and make
all necessary arrangements in relation to this grant agreement
and any future amendments on behalf of the college.
2. Board Policy Revisions: Office of Instruction, Second Reading
79
It is recommended that the Governing Board approve the revised
Board Policies 3300, 5105, and 5130.
3. Board Policy Revisions, Student Services, Second Reading
83
It is recommended that the Governing Board approve Board
Policies 5205, 5510, and 2015.
4. Recommendation for Appointment to the Cabrillo College
Foundation Board of Directors
87
It is recommended by the Cabrillo College Foundation Board that
the Cabrillo College Governing Board replace Alan Smith with
Margarita Cortez to serve on the Cabrillo College Foundation
Board beginning 2012-13.
5. Award of Bid: AEC VAPA Bldg. 2000/3000 HVAC Acoustic
89
It is recommended that the Governing Board award the bid for the
AEC VAPA Bldgs. 2000/3000 HVAC Acoustic Project to Cen Con
Construction, Inc, the lowest qualified bidder, in the amount of
$694,400.
6. Resolution 057-12: Child Care Grant Agreements with California
Department of Education for Fiscal Year 2012-2013
It is recommended that the Governing Board accept the three
grants totaling $402,886 from the California Department of
Education and authorize the Vice President of Administrative
Services to enter into Agreements CSPP-2573, CCTR-2311,
CFCC-2028 with the California Department of Education by
approving Resolution 057-12.
91
6:48
4
August 6, 2012
C. Action Items (continued)
7. Approval of Lease, 1 year: Pajaro Valley Unified School
District Adult Education Program, Watsonville FY12/13
93
It is recommended that the Governing Board authorize the Vice
President, Administrative Services to renew a one year lease with
the Santa Cruz County Office of Education SOS Program.
8. 2012-13 Managers’ Compensation Proposal
95
The 2012-13 Managers’ compensation proposal is presented for
Governing Board approval.
9. 2011-12 through 2014-15 Budget Planning Parameters
99
It is recommended that the Governing Board approve the 201112 through 2014-15 budget planning parameters.
7:15
D. Information Items
2. 2012-13 Budget Reduction Plans, Phase IV
111
The 2012-13 Budget Reduction Plans, Phase IV are provided for
Governing Board information.
3. Facilities Master Plan Project Status
115
The Facilities Master Plan project status is provided for
Governing Board information.
4. 2011-12 Cash Flow Update – Fourth Quarter
121
The 2011-12 cash flow update is provided for Governing Board
information.
5. Financial Reports
125
The financial reports are provided for Governing Board
information.
6. Cabrillo College Monthly Calendar
147
The Cabrillo College activities calendar for the month of August is
provided for Governing Board information.
7. Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board may discuss items to be
placed on the agenda for the future Board meetings.
CLOSED SESSION
ADJOURN
7:45
For ADA related meeting accommodations, contact Dominique Hansen, Executive Assistant to the
President, at (831) 479-6306 at least 24 hours in advance of the meeting.
5
Minutes of Special Meeting
CABRILLO COLLEGE GOVERNING BOARD
June 4, 2012
REGULAR MEETING
A special meeting of the Cabrillo College Governing Board was held at the
Watsonville City Council Chambers, 275 Main Street, 4th Floor, Watsonville,
California on Tuesday, June 4, 2012. Chair Al Smith opened the meeting in Open
Session at 6:00 pm. Roll was taken; present were Chair Smith, Trustees Gary Reece,
Rachael Spencer, and Donna Ziel. Chair Smith asked for public comments. There
were no public comments.
Non Agenda Items
Marilyn Garrett spoke about the alleged hazards of wireless communication and WiFi.
Interview of Candidates Applying to Fill the Vacancy in Trustee Area V – Ed
Banks and Priscilla Leighton
Following opening statements by the candidates the Governing Board asked each
candidate four questions, which included one question from each of the college
constituent groups.
CALL TO ORDER
INTERVIEW OF
CANDIDATES
APPLYING TO FILL
THE VACANCY IN
TRUSTEE AREA VII
After the candidates answered the Governing Board questions Chair Smith asked
for public comment. There were a number of comments from the public
concerning the applicant’s qualifications.
Next the Governing Board asked a number of follow up questions.
The interviews ended with a closing statement from each of the candidates.
Action Items
Resolution 056-12 – Provisional Appointment in Trustee Area VII
It was recommended that the Governing Board make a provisional appointment to
Trustee Area V and adopt Resolution 017-12.
RESOLUTION 056-12 –
PROVISIONAL
APPOINTMENT IN
TRUSTEE AREA VII
It was moved and seconded (Spencer/Reece) to nominate Ed Banks as Area VII
Trustee and adopt Resolution 017-12.
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: None
AYES: Reece, Smith, Spencer
NOES: Cortez and Ziel
ABSENT: True
ABSTAIN: None
ADJOURN
The open session of the Cabrillo College Governing Board was adjourned at 6:59
p.m.
Respectfully submitted,
Secretary
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ADJOURNMENT
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7
Minutes of Meeting
CABRILLO COLLEGE GOVERNING BOARD
June 11, 2012
REGULAR MEETING
The regular monthly meeting of the Cabrillo College Governing Board was held at the Scotts
Valley Center, 104 Whispering Pines Drive, Scotts Valley, California on Monday, June 11,
2012. Chair Al Smith opened the meeting in Open Session at 4:30 pm. Roll was taken;
present were Chair Smith, Trustees Margarita Cortez, Gary Reece, Rachael Spencer, Susan
True, and Donna Ziel. Chair Smith asked for Public Comments on Closed Session items.
There were no public comments.
Closed Session items were announced and the meeting was adjourned to Closed Session at
4:30 p.m. Closed Session was adjourned at 6:00 pm.
REPORT OUT OF CLOSED SESSION
Chair Smith reported that the Board took action on closed session item 4(Pursuant to
California (Government Code section 54957(b)(1) and CCEU Collective Bargaining
Agreement Appendix E.III.c(1)) To consider the procedure for a hearing of an appeal of
discipline by employee number 501009.) Chair Smith reported that the Board voted 7 to 0
to refer the item to arbitration under the collective bargaining agreement.
SWEARING-IN CEREMONY –
Chair Smith reported that area VII Trustee Ed Banks was sworn in prior to the start of closed
session.
ACKNOWLEDGEMENT OF FORMER TRUSTEE KATY STONEBLOOM
Chair Smith and President King presented former Trustee Katy Stonebloom with a plaque in
recognition of her 18 years of service to Cabrillo College.
PROCEDURAL ITEMS
It was moved and seconded (Reece/Spencer) to approve the consent agenda items, including
the minutes from the May 7, 2012 regular meeting.
CALL TO ORDER
REPORT OUT OF
CLOSED SESSION
SWEARING IN
CEREMONY
APPROVAL OF
CONSENT AGENDA
AND MINUTES
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: None
AYES: Banks, Cortez, Reece, Smith, Spencer, True and Ziel
NOES: None
ABSENT: None
ABSTAIN: None
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF
Vice President Bailey-Fougnier reported that Cheryl Kern Jones has been appointed as
Learning Disabilities/CESS’s Learning and Disabilities Specialist.
ORAL COMMUNICATIONS
Lori Amato acknowledged and thanked former Cabrillo contract manager Paul Anderson for
his contributions to Cabrillo over the past eight years.
Rebecca Garcia congratulated the Board on passing the Dream Act resolution and asked the
college to consider becoming a member of the Hispanic Association of Colleges and
Universities.
Eireann Del Bonta discussed the proposed public safety program reductions and the
continuity of the CCEU leadership team.
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INTRODUCTION OF
NEWLY APPOINTED
FACULTY AND
STAFF
ORAL
COMMUNICATIONS
8
Minutes of Meeting
June 11, 2012
SPECIAL PRESENTATION – Technology Plan
Vice President Lewis introduced IT Director Dan Borges who presented the college’s
technology plan.
INFORMATION ITEMS
Scotts Valley Center Report
The Scotts Valley Center report was provided for Governing Board information.
ORAL REPORTS
Board Trustees’ Reports
Trustee Spencer thanked the faculty and student services for a successful graduation and said
it was the best graduation she has ever been to and was pleased to see the number of faculty
who attended.
SPECIAL
PRESENTATION
SCOTTS VALLEY
CENTER REPORT
ORAL REPORTS
BOARD TRUSTEE
REPORTS
Trustee Cortez also commented that the graduation was well organized. Trustee Cortez
reported on a recent conference where Trustee Cortez was pleased to observe how highly
regarded Cabrillo is throughout the state. Trustee Cortez also reported that she understands
and identifies with the challenges the college and its employees are currently facing. Trustee
Cortez said that the transition is very important, and it is important to not get caught in the
emotion of the change, but to understand and identify the skills and strengths needed to move
forward. Trustee Cortez closed by saying the Board vets and considers its decisions with
dignity and respect.
Chair Smith reported on a Santa Cruz Chamber trip to San Luis Obispo which local
community leaders attended.
Student Trustee’s Report
Dean of Student Services Sesario Escoto introduced Student Trustee elect Cedar Green.
Superintendent’s Report
President King reported that Cabrillo athletics successes and ranking in the state. President
King also reported that a classified staff development day is tentatively scheduled for August
2, 2012. President King will work with the CCEU leadership and Staff Development
Committee on the agenda. Finally President King thanked the faculty who encouraged so
many of their fellow faculty to attend and participate in graduation.
Faculty Senate
Faculty Senate President Mangin brought to the Board’s attention the Board information item
about program planning priorities. Senate President Mangin said it is a good report and
saluted the physics and nursing programs for two fantastic plans. Senate President Mangin
closed his remarks by thanking Vice President Lewis for all the budget information she
provided at the most recent CPC meeting and asked the Board to remove the library position
from the list of reductions.
CCEU
CCEU Vice President Alta Northcutt spoke on behalf of CCEU and said this Board meeting
will send the classified staff a very significant message. CCEU Vice President Northcutt
expressed concern about relations between the District and CCEU and said there is a sense of
frustration on both sides. CCEU Vice President Northcutt thanked President King for
starting discussions about a classified appreciation event. CCEU Vice President Northcutt
closed by saying she like to see more progress in terms of diversity and that classified staff
live and vote in the areas the Trustees represent.
CCFT
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STUDENT
TRUSTEE’S
REPORT
SUPERINTENDENT’S
REPORT
FACULTY SENATE
CCEU
CCFT
9
Minutes of Meeting
June 11, 2012
In response to a discussion at a recent CPC meeting, CCFT President Harvell presented the
financial information from two other districts, Los Rio and San Diego. CCEU President
Harvell said that as a result of thoughtful planning Cabrillo is in a much better financial
position than those two large districts. CCEU President Harvell closed by saying that if
Governor’s tax initiatives fail in November things will be very tough across the state.
ACTION ITEMS
ACTION ITEMS
IT TECHNOLOGY
IT Technology Plan and Program Review
It was recommended that the Governing Board approve the Information Technology Plan and PLAN AND PROGRAM
REVIEW
Program Review. The document resides at http://go.cabrillo.edu/ittp
A motion was made (True/Ziel) to approve the IT technology plan.
The motion carried.
Award of Contract: Construction Project Management Services
It was recommended that the Governing Board authorize the Vice President of
Administrative Services to enter a master agreement in order to perform work as necessary
with the following firms: Craig Bagley Architect; ICS Innovative Construction Services,
Inc.; Slater Construction Inc.
AWARD OF
CONTRACT:
CONSTRUCTION
PROJECT
MANAGEMENT
SERVICES
A motion was made (Reece/Spencer) to enter a master agreement to perform necessary
work with the above named firms.
The motion carried.
Award of Contract: On-Going Architectural Services
It was recommended that the Governing Board accept the proposal provided by the
architectural firm deemed most qualified through this RFP process and provided under
separate cover.
AWARD OF
CONTRACT: ONGOING
ARCHITECTURAL
SERVICES
A motion was made (True/Reece) to accept the proposal.
The motion carried.
Renewal of Lease, 1 year: Santa Cruz County Office of Education Second Opportunities
for Success (SOS) Program, Watsonville FY12/13
It was recommended that the Governing Board authorize the Vice President,
Administrative Services to renew a one year lease with the Santa Cruz County Office of
Education SOS Program.
A motion was made (Ziel/Banks) to renew a one year lease with the Santa Cruz County
Office of Education.
The motion carried.
Resolution 053-12: STEM Lease Purchase Agreement
It is recommended that the Governing Board adopt Resolution 053-12 and authorize the
Vice President, Administrative Services to execute the finance documents.
It was moved and seconded (Cortez/Reece) to adopt resolution 053-12.
The motion carried with the following roll call vote:
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RENEWAL OF LEASE,
1 YEAR: SANTA
CRUZ COUNTY
OFFICE OF
EDCUCTION SECOND
OPPORTUNITIES FOR
SUCCESS PROGRAM,
WATSONVILLE FY
12/13
RESOLUTION 053-12:
STEM LEASE
PURCHASE
AGREEMENT
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Minutes of Meeting
June 11, 2012
Student Trustee Advisory Vote: None
AYES: Banks, Cortez, Reece, Smith, Spencer, True, Ziel
NOES: None
ABSENT: None
ABSTAIN: None
Student Trustee Privileges
It was recommended that the Board grant these privileges to the student member.
STUDENT TRUSTEE
PRIVILEGES
A motion was made (Reece/Spencer) to approve the grant the student trustee privileges.
The motion carried.
Resolution 054-12: Reduction or Discontinuance of Classified Service
It was recommended that the Governing Board adopt Resolution 054-12 as presented.
It was moved and seconded (Reece/Spencer) to adopt resolution 054-12.
Trustee Reece commented that the cuts are not targeted at any particular group, and that as
part of their contract classified staff has the right to bump into another position if their
position is eliminated. With regards to removing positions from the list of reductions
because they are currently occupied by members of the CCEU leadership, Trustee Reece
said he has a tough time changing the rules for one or two people, especially when the
people in that position have bumping rights.
Trustee True said she appreciates the discussion she has had with campus community
members and addressed a number of issues that have been brought to her attention recently.
Regarding the perception that CCEU is the target of the cuts, Trustee True said even if the
Board was targeting it would not get the Board to its budget reduction goal through only
reducing one employee group. Trustee True said all employee groups are going to have to
make concessions. In addition if the college keeps a position because it is held by a union
leader then the college has to eliminate another position that was prioritized higher. Next
Trustee True addressed long versus short term cuts, specifically health benefits, and said
that if there are cuts the cuts will be across the Board and shared. Trustee True said
Cabrillo has reached the point it is a smaller college, now the college needs to address the
structural deficit and shrink rising costs. The only thing the college can do is shrink the
compensation package. Trustee True closed by saying the college has to get spending
under control while preserving as much as possible.
Trustee Reece said there is no member of the classified staff that he respects more than
CCEU President Stainback, and appreciates her dedication to Cabrillo. Trustee Reece
respects the union and the work they do. Trustee Reece said this is not personal and if
people believe this is an attack against the union, he does not believe that to be the case.
Trustee Banks commented that he has done a lot of research over the past ten days and
believes this is a shared responsibility. This is problem is not going to go away soon. This
decision will not come easily and will not be the last difficult decision the Board has to
make.
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RESOLUTION 054-12:
REDUCTION OR
DISCONTINUANCE
OF CLASSIFIED
SERVICE
11
Minutes of Meeting
June 11, 2012
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: None
AYES: Banks, Cortez, Reece, Smith, Spencer, True, Ziel
NOES: None
ABSENT: None
ABSTAIN: None
2012-13 Budget Reduction Plans, Phase II and III
It was recommended that the governing Board approve the Phase II and Phase III budget
reduction plans as presented.
2012-13 BUDGET
REDUCTION PLANS,
PHASE II AND III
Prior to the motion Chair Smith accepted public comments on the Board item. Faculty
member Phil Carr discussed the proposed reduction of the public safety coordinator
position. Staff member Eireann Del Bonta also discussed the proposed reduction to the
public safety coordinator position.
Following the comments Trustee Reece asked for clarification on some of Mr. Carr’s
comments. CEED Dean Rock Pfotenhauer responded by providing background on how the
program works and the how the college is reimbursed, including the adding of FTE’s if the
college needs to do so. Dean Pfotenauer said this is an area where FTE’s can be added
back in easily, because the infrastructure will remain. Responding to another comment
about public agencies offering funding to keep the public safety officer status quo, Public
Safety Director Harry Bidleman reported that he has received a different message from the
agencies. Trustee Reece commented that with the uncertainly of the Redevelopment
Agency (RDA) funds he believes it is unlikely that the agencies would commit to funding.
A motion was made (Reece/Spencer) to approve the Phase II and Phase III budget
reduction plans.
The motion carried.
2012-13 Preliminary Budget
It is recommended that the Governing Board approve the 2012-13 preliminary budget.
Director of Business Services Graciano Mendoza provided an overview of the preliminary
budget including an update on the Governor’s May revised budget and information on the
college’s ongoing structural deficit. Trustee True thanked Director Mendoza for his
presentation, and asked what effect the Governor’s May revised budget will have on
borrowing. Director Mendoza said it depends on interest rates and the amount borrowed
but in 2011-12 it cost the college about $90k.
Trustee Reece commented that the final determination on the RDA funding will take a very
long time, possibly years. Trustee Reece asked when the Board will receive an update on
the reserves. Vice President Lewis responded that the college will know when after the
2011-12 books are closed. Trustee Reece encouraged the college to start planning now for
mid-year cuts. Trustee Reece again asked the college community to work together to come
up with the cuts, and said the Board cannot approve an unbalanced budget.
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2012-13
PRELIMINARY
BUDGET
12
Minutes of Meeting
June 11, 2012
Trustee True pointed out the fund balance and that the college is following through on
utilizing the reserves, which the Board had requested.
A motion was made (Reece/Cortez) to approve the 2012-13 preliminary budget.
The motion carried.
INFORMATION ITEMS
2012-13 Updated Budget Planning Parameters
The 2012-13 updated budget planning parameters were provided for Governing Board
information.
Facilities Master Plan Project Status
The Facilities Master Plan project status was provided for Governing Board information.
Quarterly Investment Report
The quarterly investment report was provided for Governing Board information.
Financial Reports
The financial reports were provided for Governing Board information.
Board Policy Revisions: Office of Instruction, First Reading
Board policies were presented as a first reading for Governing Board review and will return
for action at the next Governing Board meeting.
Trustee Cortez asked about BP 5105, Faculty Search and Selection Procedures, and why
the section on diversity had been deleted. Dean Isabel O’Conner said it was an error, there
was proposed change to the sentence not a deletion. Dean O’Conner said the BP would be
revised and brought back next month.
Priorities Resulting from Administrative Program Planning: Division Offices
The priorities resulting from administrative program planning: Division offices were
provided for Governing Board information.
Spring 2012 ASCC Student Senate Election Results
The Spring 2012 ASCC Student Senate election results were provided for Governing
Board information.
Board Policy Revisions, Student Services, First Reading
Board policies were presented as a first reading for Governing Board review and will return
for action at the next Governing Board meeting.
In reference to BP 5205, Student Accident Insurance, Trustee Cortez asked if students are
currently covered. Vice President Dennis Bailey-Fougnier said students are and this
formalizes it.
Student Services Report
The Student Services report was provided for Governing Board information. Trustee
Spencer thanked Student Services for their work towards reducing summer costs and their
creative ideas on how help more students in a timely way. Trustee True also thanked Vice
President Bailey-Fougnier for the report.
Trustee Cortez asked about a study session on Student Success. President King said the
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2012-13 BUDGET
UPDATED BUDGET
PLANNING
PARAMETERS
FACILITIES MASTER
PLAN PROJECT
STATUS
QUARTERLY
INVESTMENT
REPORT
FINANCIAL REPORTS
BOARD POLICY
REVISIONS: OFFICE
OF INSTRUCTION,
FIRST READING
PRIORITIES
RESULTING FROM
ADMINISTRATIVE
PROGRAM
PLANNING: DIVISION
OFFICES
SPRING 2012 ASCC
STUDENT SENATE
ELECTION RESULTS
BOARD POLICY
REVISIONS,
STUDENT SERVICES,
FIRST READING
STUDENT SERVICES
REPORT
13
Minutes of Meeting
June 11, 2012
Board will discuss the idea at its upcoming annual Board retreat.
College Strategic Plan Update
The college strategic plan update was provided for Governing Board information.
Fall 2012 Flex Week Activities
The Fall 2012 Flex Week activities were provided for Governing Board information.
Priorities Resulting from Program Planning Processes
The priorities resulting from program planning processes were provided for Governing
Board information.
Update on Issuance of 2004 Series A General Obligation Refunding Bonds
The update on issuance of 2004 Series A general obligation refunding bonds was provided
for Governing Board information.
Cabrillo College Monthly Calendar
The Cabrillo College activities for the month of June were presented for Governing Board
information.
Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board discussed items to be placed on the agenda for the
future Board meetings.
D. ACTION ITEM
Public Meeting of the Cabrillo College Financing Corporation
At this time, the regular meeting of the Governing Board will adjourn, and the Board will
reconvene as the Cabrillo College Financing Corporation to conduct business.
Resolution 055-12: STEM Lease Purchase Agreement Authorization
It was recommended that the Governing Board adopt Resolution 055-12 and authorize the
Vice President, Administrative Services to execute the finance documents.
It was moved and seconded (Reece/True) to adopt resolution 055-12.
COLLEGE
STRATEGIC PLAN
UPDATE
FALL 2012 FLEX
WEEK ACTIVITIES
PRIORITIES
RESULTING FROM
PORGRAM
PLANNING
PROCESSES
UPDATE ON
ISSUANCE OF 2004
SERIES A GENERAL
OBLIGATION
REFUNDING BONDS
CABRILLO COLLEGE
MONTHLY
CALENDAR
AGENDA FOR NEXT
BOARD MEETING
ACTION ITEMS
PUBLIC MEETING OF
THE CABRILLO
COLLEGE
FINANCING
CORPORATION
RESOLUTION 055-12:
STEM LEASE
PURCHASE
AGREEMENT
AUTHORIZATION
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: None
AYES: Banks, Cortez, Reece, Smith, Spencer, True and Ziel
NOES: None
ABSENT: None
ABSTAIN: None
ADJOURN
The open session of the Cabrillo College Governing Board was adjourned at 8:24 p.m.
Respectfully submitted,
Secretary
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ADJOURNMENT
14
15
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
August 6, 2012
Register of Warrants
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 33
A.2
BACKGROUND:
The following warrants are submitted for Governing Board ratification:
REGISTER NO.
69
70
71
72
73
74
75
76
77
DATE
WARRANT NO.
05-24-12
05-24-12
05-31-12
05-31-12
06-07-12
06-14-12
06-21-12
06-21-12
06-28-12
92094-92261
92262-92298
92299-92302
92303-92444
92445-92628
92629-92806
92807-92833
92834-93010
93011-93205
TOTAL AMOUNT
214,866.50
220,630.59
6,799.82
602,417.07
587,573.03
206,898.22
68,791.00
1,120,932.32
439,825.02
$3,468,733.57
* NOTE: Student refund and financial-aid registers totaling $209,595.46 are available in the Business Office
for review.
RECOMMENDATION:
It is recommended that the Governing Board ratify warrant numbers 92094–93205 for the amount of
$3,468,733.57 and student refund and financial aid registers totaling $209,595.46.
Administrator Initiating Item:
Roy Pirchio
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
August 6, 2012
Ratification: Construction Change Orders
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
ACTION
ENCLOSURE(S)
Page 1 of 1
A.3
BACKGROUND:
In accordance with Board Policy 4155, the attached change orders over $25,000 and less than 10% of the
original contract value are submitted for Governing Board ratification.
FISCAL IMPACT:
Project
Amount
Contractor
800 Moves
5,472 Locatelli
800 Moves
2,425 XLR8
800 Moves
South Perimeter Rd
Total Change Orders
Description
Additional Move
of DSPS required
Additional work
required due to
DSPS move
Additional items
required than
what was
originally
quoted
1,593 Troxell
Additional Job
8,413 Earthworks Paving Requirements
17,903
RECOMMENDATION: It is recommended that the Governing Board ratify the construction change
orders provided as an attachment. Note: These change orders are reflected in the Facilities Master Plan (FMP)
Status Report.
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
50
51
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
August 6, 2012
Small Business Development Center Grant
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
A.4
Background
The Central Coast Small Business Development Center (SBDC) has successfully provided layoff
aversion technical assistance and Rapid Response referrals since 2009 for the federal Rapid
Response Program. The SBDC will continue providing these services for the Workforce Investment
Board of Santa Cruz (WIB) to assist Santa Cruz County employers.
Cabrillo’s Central Coast Small Business Development Center will receive $40,000 from the Santa
Cruz County WIB. This funding will support continuing layoff aversion programs for the 2012-2013
fiscal year.
Fiscal Impact
An increase of $40,000 in revenue and expenditures.
Recommendation
It is recommended that the Governing Board accept the $40,000 grant from the Santa Cruz
Workforce Investment Board. It is further recommended that the Board authorize the Vice
President, Administrative Services to execute and make all necessary arrangements in relation to
this grant agreement and any future amendments on behalf of the college.
Administrator Initiating Item:
Rock Pfotenhauer, Dean, CEED
Wanda Garner, Dean, NAS
Kathie Welch, Dean, HAWK
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
52
53
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
August 6, 2012
CEED Professional Service Contracts
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
A.5
Background:
Career Education and Economic Development (CEED) carries out a number of projects that are
externally funded and which we do not have the internal capacity to staff. We wish to renew
contracts with the following for the 2012-13 fiscal year:

Alex Kramer (A7 Strategies) serves as Coordinator and provides program development,
marketing and implementation for the South Bay Business & Entrepreneurship Center
(BEC) and the Youth Entrepreneurship Program (YEP) for the 17 south Bay Area
community colleges. The contract amount is for $80,424.

Claire Laughlin provides marketing, program development, and training for the Contract
Education Program. She also provides coordination for our partnership activities with other
workforce development stakeholders. The contract amount is for $101,700.

Kit O’Doherty facilitates and coordinates regional industry and education partnerships and
serves as the director for the Bay Area Community College Consortium. The contract
amount is for $111,228.
Fiscal Impact:
Expenditures of $293,352 funded by various revenue sources including Chancellor’s Office grants
and Contract Education fees.
Recommendation:
It is recommended that the Governing Board authorize the Vice President of Administrative
Services to execute professional service contracts with Alex Kramer, Claire Laughlin, and Kitty
O’Doherty.
Administrator Initiating Item:
Rock Pfotenhauer, Dean CEED
Wanda Garner, Dean, NAS
Kathie Welch, Dean, HAWK
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
54
55
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
August 6, 2012
Authorization to Dispose of Surplus Equipment
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
ACTION
ENCLOSURE(S)
Page 1 of 4
A.6
BACKGROUND:
It has been determined that the following equipment is no longer useful for District purposes, has no value
and is considered surplus to be recycled through Grey Bears.
See attached list of OmniPro Computers (CPU’s only).
Cabrillo
Tag
34363
34510
34233
33195
34447
34124
34316
34392
34380
33178
28137
34239
34138
34515
34435
34359
Serial No
040614025
050111002
040129020
030807056
041216021
031208127
040316005
040914022
040914010
030807011
020502001
040129016
031208143
050120008
041216009
040614021
PO#
7799
8412
7308
6846
n/a
n/a
7480
7982
7982
6846
n/a
7307
6846
8485
n/a
7799
Where From
BSO
ECE
ECE
Faculty
CTC
CTC
DSPS
EOPS Counselor
IT loaner
Faculty
CWEE
NAS
Faculty
Student Employ
CTC
Bus Off
Continued next page
FISCAL IMPACT:
Any funds received from the sale of personal property shall be credited to the department which made the
original purchase.
RECOMMENDATION:
It is recommended that the Governing Board authorize the Vice President, Administrative Services to dispose
of the equipment listed as surplus, according to Board Policy 4160.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
56
Tag
33277
33279
34371
34502
34501
34360
32154
33375
33336
33151
33224
34437
34403
34229
34314
34115
33372
33149
34444
33233
33104
33028
34282
34394
33204
34263
34400
34268
34248
33041
34381
33051
34358
34270
34438
33276
34362
34503
34376
34448
34366
33160
34511
none
33273
34410
34519
34450
34336
34232
34395
33272
34457
34365
34389
34429
34318
34269
34285
34234
34060
Serial No
031020008
031020006
040914001
041217015
041217014
040614022
20421016
031202016
031202066
030807012
030807057
041213011
040914033
040115013
040316003
031208118
031202059
030807017
041216016
030807093
030708004
030505093
040224006
040914024
030807088
040205019
040914030
040210005
040129026
030505079
040914011
030505064
040614020
040211030
041216012
031020005
040614024
041217016
040914006
041216022
040614028
030807003
050111003
041210001
031020007
041015021
050124002
041216024
040506003
040129014
040914025
031020010
041216031
040614027
040914019
041216003
040408001
040211029
040310003
040129032
031208062
PO#
Where From
7014
Bus Off
7014
Bus Off
7982
A&R
n/a
TLC
n/a
TLC
7799
Bus Off
n/a
IT
n/a
CTC
7131
CTC
6846
Faculty
6846
Faculty
n/a
TLC
7982
HR
7257
Faculty Adjunct
7480
DSPS
n/a
CTC
n/a
CTC
6846
Faculty
n/a
CTC
6846
Faculty
6754
FDO
6652
IT
7433
IT
7982
HR
n/a
Faculty
7342
Student Services
7982
HR
7348
Career Center
n/a
n/a
6655
AR
7982
Nursing Dept
n/a
Instructor Station
7799
Bank
7366
Bank
n/a
CTC
7014
Bank
7799
Bus Off
n/a
TLC
7982
HR
n/a
CTC
7799
Bus Off
6846
Faculty
8413
Public Safety
8293
SBDC
7014
Bus Off
8113
Comm Ed
05-01-01 Foundation
n/a
CTC
n/a
HASS
7310
Div Office somewhere
7982
Bus Off
7014
Bus Off
n/a
CTC
7799
Bank
7982
HWPEA
n/a
CTC
7579
DSPS Counselor
7366
Bus Off
7468
MESA Director
7311
BELA
n/a
CTC
57
Tag
34083
33055
32966
32967
32980
32998
33046
32976
30989
32979
33047
33058
33003
33052
32973
33057
33061
33056
32977
33049
33009
28232
32992
33060
32994
33048
32986
32991
32968
32993
33262
32974
34357
34062
34059
34057
34044
33385
34081
34050
34056
34066
34095
34036
34047
34075
34065
34049
34171
34042
34074
34070
34053
34079
34054
34046
34048
34069
34055
34078
34246
Serial No
031208085
030505060
030505026
030505025
030505023
030505037
030505068
030505041
020912023
030505030
030505071
030505058
030505016
030505070
030505049
030505065
030505069
030505073
030505031
030505066
030505075
021009001
030505035
030505072
030505021
030505067
030505038
030505020
030505028
030505012
031014006
030505048
040614019
031208064
031208061
031208059
031208046
031202039
031208083
031208052
031208058
031208068
031208098
031208038
031208049
031208077
031208067
031208051
031208177
031208044
031208076
031208072
031208055
031208081
031208056
031208048
031208050
031208071
031208057
031208080
040129024
PO#
n/a
6894
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
6894
n/a
6894
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
7799
n/a
n/a
n/a
n/a
7131
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
7131
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
7306
Where From
CTC
CTC
CTC
CTC
CTC
CTC
CTC
CTC
n/a
CTC
CTC
Instructor Station
CTC
Instructor Station
n/a
Instructor Station
n/a
Instructor Station
CTC
CTC
CTC
CTC
CTC
CTC
CTC
CTC
CTC
CTC
CTC
CTC
Marketing
CTC
Bus Off
CTC
CTC
CTC
CTC
CTC
CTC
CTC
CTC
CTC
CTC
CTC
CTC
CTC
CTC
CTC
CTC
CTC
CTC
CTC
CTC
CTC
CTC
CTC
CTC
CTC
CTC
CTC
CTC
58
Tag
34117
34052
34247
34082
34061
34039
34244
34243
34104
34123
34105
Serial No
031208120
031208054
040129025
031208084
031208063
031208041
040129022
040129021
031208107
031208126
031208108
PO#
n/a
n/a
7306
n/a
n/a
n/a
n/a
7306
n/a
n/a
n/a
Where From
CTC
CTC
CTC
CTC
CTC
CTC
CTC
CTC
CTC
CTC
CTC
59
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: VICE PRESIDENT
SUBJECT:
August 6, 2012
2012-2013 Contract with Santa Cruz County
Human Services Department
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
A.7
BACKGROUND:
The college partners with the Santa Cruz County Human Services Department to serve participants
and clients in their various programs.
Fast Track to Work serves participants referred by the CalWORKs program and WIA clients
referred by the Workforce Investment Board. FTTW provides a variety of services including:
 orientation to the college
 assistance in accessing financial aid
 assistance in developing an educational plan consistent with their career objectives and the
WIA and CalWORKs parameters
 coordination of payment for fees, books, and supplies
 monitoring and reporting progress towards completion
 supporting student retention through information and referral to college and other agencies’
services
This fiscal year’s contract with the Human Services Department provides:
 $160,136 to support FTTW services and WIA clients.
FISCAL IMPACT:
An increase in the amount of $160,136 in revenue and expenditures.
RECOMMENDATION:
It is recommended that the Governing Board approve a $160,136 contract with the County of Santa
Cruz to serve WIA and CalWORKs participants. It is further recommended that the Board authorize
the Vice President of Student Services and FTTW Project Manager to execute and make all
necessary arrangements in relation to this agreement on behalf of the college.
Administrator Initiating Item:
Dennis Bailey-Fougnier
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
60
61
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 6, 2012
SUBJECT:
Board Policy 4510: Approval of Records Destruction
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 8
A.8
BACKGROUND:
Per Board Policy 4510, the Governing Board is requested to approve the destruction of records in the
attached list, in compliance with Title 5 of the California Code of Regulations. The attached list contains
Class 3—“Disposable”—documents. These Class 3 records have been retained for the legal period of time
as per Article 2, Section 16023 through 16028, of Title of 5 of the California Code of Regulations.
Per Section 59028 of Title 5, the Governing Board shall “Order by action recorded in the minutes (with lists
attached) the destruction of records in accordance with these regulations.”
Per Section 59027 of Title 5, “The chief administrative officer or designee shall submit to the governing
board a list of records recommended for destruction, and shall certify that no records are included in the list
in conflict with these regulations.”
There is no further need to retain these records for use by the District. The Superintendent requests
permission to destroy the documents listed, and certifies that no records are included in the list in conflict
with these regulations.
FISCAL IMPACT:
No fiscal impact.
RECOMMENDATION: It is recommended that the Governing Board authorize the Vice President,
Administrative Services to destroy these records according to Title 5 regulations.
Administrator Initiating Item:
Michael Robins
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
62
63
64
65
66
67
68
69
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
August 6, 2012
Human Resources Management Report
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
ACTION
ENCLOSURE(S)
Page 1 of 6
A.9
Background:
Requesting ratification and/or approval of the following employment transactions:
FISCAL IMPACT: Within budgeted FTE’s.
RECOMMENDATION: It is recommended that the Governing Board ratify and/or approve the transactions
as described on the attached page.
Administrator Initiating Item:
Loree McCawley/Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
70
Name
Department/Division
Position
Effective Date
Action
BELLEW, Michael
FPPO/Administrative Services
Lead Groundskeeper
08/09/12
Retirement (DOH: 07/01/74)
BOLTON, Tama
A&R/ Student Services
Director of Enrollment Services
07/01/12
Promotion
BORGES, Dan
IT/Administrative Services
Interim Dean of I.T., Planning,
Research & Knowledge Systems
06/21/12 – 12/31/12
Temporary Appointment
CAPUTO, Joseph
Mathematics/NAS
Mathematics Instructor
08/20/12
•Appointment
EDWARDS, John
FPPO/Administrative Services
Maintenance Technician/HVAC
09/01/12
Retirement (DOH: 09/01/00)
FERNANDEZ, Adriana
FPPO/Administrative Services
Custodian
07/02/12
Appointment
HELMS, Deborah
Foster & Kinship Care/HASS
*Foster & Kinship Care Director
2012 – 2013 Only
∆Temporary Contract
KELLEY, Michael
Bookstore/Administrative Services
*Storekeeper II
06/30/12
Resignation (DOH: 07/01/04)
LIPSCOMB, Paul
FPPO/Administrative Services
Custodian
06/22/12
Resignation (DOH: 09/12/11)
MIRAMONTES, Guadalupe
FPPO/Administrative Services
Custodian
07/02/12
Appointment
MORGAN, Sandra
Nursing/HAWK
Laboratory Instructional Assistant I
(50%)
07/13/12
Resignation (DOH: 10/05/11)
POZZI, Debra
FPPO/Administrative Services
Administrative Assistant
09/01/12
Retirement (DOH: 07/02/01)
RODRIGUEZ, Ana
Financial Aid/Student Services
Financial Aid Advisor
08/01/12
Promotion
ROMERO, Georg
Library/Instruction
Dir. of Library/Learning Resources
07/01/12
•Appointment
SCHESSLER, Steven
English/BELA
English Instructor
08/20/12
•Appointment
SHINGAI, Barbara
Human Resources/
Administrative Services
MESA/NAS
Asst. Director of Human Resources
07/01/12 – 06/30/13
Pre-Retirement
Program Specialist II (60%)
08/01/12
Resignation (DOH: 09/01/09)
SONSINO, Luis
August 2012
Page 2 of 6
71
Name
Department/Division
Position
Effective Date
Action
WALL, Andrew
Horticulture/NAS
Laboratory Instructional Assistant II
(80%)
07/28/12
Resignation (DOH: 07/01/10)
ZAMUDIO, Maria
Financial Aid/Student Services
Financial Aid Advisor
09/01/12
Retirement (DOH: 08/01/96)
*Categorically-funded
∆ Ed Code § 87470
• See Attached
Note: Appointments are subject to successful completion of all employment regulatory compliance requirements
August 2012
Page 3 of 6
72
CAPUTO, Joseph
Mathematics Instructor, Mathematics/NAS Division
EDUCATIONAL BACKGROUND:
University of California, Davis
Davis, CA
Major: Mathematics
M.A.
University of California, Davis
Davis, CA
Major: Mathematics
B.S.
PROFESSIONAL BACKGROUND:
2006 – present
Adjunct Mathematics Instructor
American River College
Sacramento, CA
2007 – present
Adjunct Mathematics Instructor
Yuba College
Marysville, CA
2008 & 2011
Assistant Professor
American River College
Sacramento, CA
2008 - 2009
Assistant Professor
Yuba College
Marysville, CA
Summer 2005
Grant Assistant
University of California, Davis
Davis, CA
2003 - 2006
Teaching Assistant
University of California, Davis
Davis, CA
August 2012
Page 4 of 6
73
ROMERO, Georg
Director of Library/Learning Resources, Library/Instruction Division
EDUCATIONAL BACKGROUND:
University of California, Berkeley
Berkeley, CA
Major: Library & Information Studies
M.L.S.
University of California, Santa Cruz
Santa Cruz, CA
Major: Psychology
A.B.
PROFESSIONAL BACKGROUND:
2011 – 2012
Interim Director of Library/Learning Resources
Cabrillo College
Aptos, CA
1998 - 2011
Librarian
Cabrillo College
Aptos, CA
1984 - 1997
Various Positions including
Director, Technology Services
Dialog Information Services
Mountain View, CA
1977 - 1983
Supervisor, Binding Preparation/Mending Unit,
McHenry Library
Library Assistant I and II, McHenry Library & Science
Library
University of California
Santa Cruz, CA
August 2012
Page 5 of 6
74
SCHESSLER, Steven
English Instructor, English/BELA Division
EDUCATIONAL BACKGROUND:
Emory University
Atlanta, GA
Major: English
Ph.D.
San Francisco State University
San Francisco, CA
Major: Education (Instructional Technologies)
M.A. (In Progress)
Duke University
Durham, NC
Major: English
B.A.
PROFESSIONAL BACKGROUND:
2011 – present
Lecturer
San Francisco State University
San Francisco, CA
Fall 2011
Adjunct English Instructor
Santa Rosa Junior College
Santa Rosa, CA
2009 - present
Associate Professor
Colorado Technical University, Online
Colorado Springs, CO
2008 - present
Adjunct English Instructor
Gavilan College
Gilroy, CA
2004 - present
Comprehensive Writing Center Associate
Spelman College
Atlanta, GA
2007 – 2008
Visiting Assistant Professor
Emory University
Atlanta, GA
2004 – 2005
English Instructor
Emory University
Atlanta, GA
August 2012
Page 6 of 6
75
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
August 6, 2012
Solari Green Technology Center
REASON FOR BOARD CONSIDERATION
INFORMATION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 2
D.1
The concept of a vocational training center serving the industries of the greater Pajaro Valley was first put
forward by Tony Campos when he was the county supervisor representing the Watsonville area. Under his
leadership the Santa Cruz County Workforce Investment Board, (WIB) obtained a grant in 2004 from the
Economic Development Administration (EDA) to carry out a feasibility study. The study, based on interviews
with 45 employers in the three counties and analysis of California Employment Development Department
statistics and projections, found that the Pajaro Valley’s key industry clusters, agriculture, construction, and
transportation, were struggling to find skilled, job-ready applicants. Employers reported that they were often
forced to recruit from out-of-the-area, but this strategy was often unsuccessful due to the high cost of housing in
the region. The first phases of the study concluded that there was a need for an industrial arts training center.
The study then went on to identify a site and an operator for the facility. Consensus was quickly reached that
Cabrillo was best suited for this role, but finding an appropriate and affordable location for the center proved to be
difficult. A breakthrough occurred when Supervisor Tony Campos met with Cabrillo President, Brian King.
President King recognized the opportunity to leverage the bond funds from Measure D passed in 2004, with
hoped-for funds from EDA to create the training center and meet a long-term goal of expanding the Cabrillo
Watsonville Center to encompass the adjacent soon-to-be vacated Watsonville library. The final report of the
feasibility study, completed in 2006, recommended that the college submit an application to EDA for matching
funds to build the center at the library site.
With the guidance of the regional EDA representative, Dianne Church, the college submitted a successful
application for a $2.5M grant that was awarded in the fall of 2007. With that commitment of funding in hand the
college proceeded to negotiate with the City of Watsonville to acquire the library site. The purchase was
completed in July of 2008. As part of the purchase agreement the city included dedication to the college of the
portion of Trafton Street that separated the library site from the existing Watsonville Center so that the two sites
could be integrated.
During this time labor market studies pointed to a growing demand for workers in the green building industry.
Representatives from the energy utilities and solar energy manufacturing and installation industries expressed
concern that the growth of this industry would be hampered by a lack of trained workers. Plans for the design of
the training center began to focus on sustainable construction technology including solar energy, passive solar
design, and overall building performance. Construction and Energy Management chair, Chuck Mornard,
advocated for a building design that exemplified the principles that would be core to the curriculum of an Energy
Management program.
(continued)
Administrator Initiating Item:
Rock Pfotenhauer, Dean CEED
Wanda Garner, Dean, NAS
Kathie Welch, Dean, HAWK
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
76
In 2008 the project architect, Kassavan Architects, began research into what it would take to build to the
Leadership in Energy and Environmental Design (LEED) standards. Preliminary research indicated that building
to the highest LEED standard, Platinum, would add significantly to the cost. With the assistance of Dianne
Church we were able to submit a successful application to EDA for a supplemental grant of $863,000 to enable us
to design and build to the Platinum standard.
A first step in the design process was to evaluate whether the existing library building could be cost effectively
renovated to serve as the center. Engineering studies concluded that demolition and construction of a new facility
was the better option. Subsequently, a contractor who had the capability of meeting LEED standards demolished
the building. Over 98% of the library building was recycled, earning the college essential points towards meeting
the Platinum standard.
In 2010 the college contracted with Dilbeck and Sons, based in Salinas, to construct two buildings, a 9,000 square
foot shop building with 3 large shop spaces, a lab classroom, storage and tool space and offices, and a 5,000
square foot building with 3 classrooms and office spaces. The building incorporates a number of features that
improve energy efficiency, utilize rapidly renewable resources in construction, and generate heat and electricity
from active and passive solar systems.
Construction of the building was substantially completed in the spring of this year. LEED certification requires
that the building be commissioned, a process of operating and tuning all energy related systems over a number of
days while monitoring the building’s performance to ensure that it operates as designed. That process was
completed in the spring. Final LEED certification at the Platinum level can only be obtained after the building has
been in operation for a year and an inspection confirms that it is still operating as designed and that landscaping
no longer requires irrigation.
In the fall semester the Construction and Energy Management program will begin offering a full complement of
courses that will prepare students for work in the construction industry with a very strong orientation to
construction and renovation of residences using the latest sustainable construction design principles, technologies,
and practices. Program Chair Chuck Mornard has assembled a team of instructors that includes contractors,
engineers, construction and facility managers who are leaders in bringing green principles and practices to this
industry.
While the initial focus of the building will be on green construction, the facility was designed to be very flexible
so that it could support a variety of industrial arts programs. We recognize that the workforce development needs
of our region’s industries will change over time and that the college will be most successful at providing our
students with a pathway to prosperity by staying in close touch with employers’ needs and responding as quickly
as we can. To that end we are conducting outreach to local employers to assess their current and future needs and
to determine how we can best shape existing and new programs to meet their needs.
The total cost of the building and furnishings came in at $11M, with $3.63M provided by the EDA grant and the
balance from the Measure D bond passed in 2004. Construction and operation of the facility have received
substantial support from two local families. The Ley family provided a donation of $100,000 that enabled us to
preserve building features essential to the LEED Platinum certification. In 2008 Dick and Mary Solari gifted a
$500,000 endowment stipulating that the annual income is to be used for program development and operation
costs. Dick Solari started his career as a laborer at Granite Construction and completed it having served as the
company’s president, CEO, and chairman of the board. Under his leadership the company became a publicly
traded national company. Dick’s career path and his and his wife Mary’s generosity exemplifies a spirit that we
hope animates the center. In their honor we have named it the Solari Green Technology Center.
2
77
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 6, 2012
SUBJECT:
Dominican Hospital and Cabrillo College Health Career Academy
and Scholarship Program
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
C.1
Page 1 of 1
Background:
With generous support from the California Endowment, the Dominican Rehabilitation Services
program and the Cabrillo College Allied Health program will provide a new Health Career Academy
Scholarship Program during academic year 2012-2013.
Twelve students pursuing health careers will get 240 hours of supervised internship hours at
Dominican in the Department of Health and Rehabilitation and the Santa Cruz Rotacare clinic.
Students will enroll in Cabrillo’s Cooperative Work Experience course.
Fiscal Impact: An increase of $50,000 in revenue and expenditures.
Recommendation:
It is recommended that the Governing Board accept the $50,000 grant from California Endowment
and the Dominican Hospital Foundation. It is further recommended that the Board authorize the
Vice President, Administrative Services to execute and make all necessary arrangements in
relation to this grant agreement and any future amendments on behalf of the college.
Administrator Initiating Item:
Wanda Garner, Kathleen Welch
Interim VPs Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
x Yes  No
x Yes  No
Final Disposition
78
79
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 6, 2012
SUBJECT:
Board Policy Revisions: Office of Instruction, Second Reading
REASON FOR BOARD CONSIDERATION
Action
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 4
C.2
BACKGROUND:
The District is in the process of revising Board Policies utilizing the California Community College
League’s model policies as applicable. These Board Policies have been reviewed by the appropriate
committees on campus including Instruction Council, Student Services Council, Faculty Senate, and
Administrative Council.
Attached are revisions to some of the Board Policies in the Instruction component as listed below:
Board Policy
Action
BP 3300 Learning Resource Materials
Selection and Retention
Updated language to reflect the League language
and removed procedural language.
BP 5105 Faculty Search and Selection
Procedures
BP 5130 Certificated Employee Tenure
Policy
Updated language to reflect the League language
and removed procedural language.
Updated language to reflect the League language
and removed procedural language.
Board policies are presented as a second reading for Governing Board review for approval.
Fiscal Impact:
None
Recommendation:
It is recommended that the Governing Board approve the revised Board Policies 3300, 5105, and 5130.
Administrator Initiating Item:
Wanda Garner, Kathleen Welch
Interim VPs Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
80
LEARNING RESOURCE MATERIALS SELECTION AND RETENTION BP 3300
Recognizing that education is more than exposure through lectures and other classroom
experiences to the knowledge, ideas and values of society, and that the full range of
exploration of the fields of knowledge includes classroom learning, self directed study and
reading, and individualized instructional resources, it is the policy of the Governing Board
that the college shall make available in the library and in the learning center well-rounded
collections of print and non-print learning materials which provide to students and staff:
1. curriculum support
2. general information
3. personal and recreational reading
4. materials for professional growth
5. cultural enrichment
The selection and retention of learning resource materials is the responsibility of the
College LibrarianLibrary Director and the librarian faculty, with the approval of the
Superintendent/President under authorization of the Governing Board. The College
LibrarianLibrary Director and librarians will be aided by receive input from the faculty,
administration, staff and students in determining items for addition to and deletion from
the collections, in accordance with the current scope of the collection.
Legal Reference: Education Code Sections 1800 and 18172.
Adopted: April 4, 1988
81
FACULTY SEARCH AND SELECTION PROCEDURES
BP 5105
The goal of the faculty selection process at Cabrillo College is to hire faculty who are
experts in their subject area, who are skilled in teaching and serving the needs of a
diverse student population, who can foster overall college effectiveness, and who are
sensitive to ethnic and cultural diversity in the community. Moreover, it will be the
objective of the District to have a faculty reflecting the ethnic and cultural diversity of the
college district. The Cabrillo College District recognizes that faculty hiring procedures
and guidelines are important to ensure the maintenance of a faculty of the highest quality.
Though principal legal responsibility and authority rest with the College Governing
Board, the college administration and faculty share with the Governing Board the
responsibility for ensuring an effective and legal hiring process. Development of the
procedures and guidelines are likewise the shared responsibility of the Governing Board
through the administration, and faculty through the Faculty Senate. These procedures and
guidelines have been developed with the intention to maintain diversity of committee
membership, and objectivity, fairness, and consistency in the treatment of applicants.
These procedures and guidelines recognize that responsibility for selecting well-qualified
faculty is shared cooperatively by faculty members and administrators. These shared
responsibilities include: following District policies, developing job descriptions,
equivalencies, and local qualifications, recruiting, screening, interviewing, and selecting
the recommended candidates. Screening, selection, and recommendations shall be strictly
confidential. In order to achieve the objective of establishing a faculty reflecting the
ethnic and cultural diversity of the community, the hiring processes shall adhere to
the priniciples of equal employment opportunity and college’s diversity values and
college policies shall be observed in all hiring processes.
Legal Reference: AB 1725, Section 4
Adopted: May 7, 1990
Revised: June 3, 2002
Revised: November 14, 2005
Revised:
November 2009
Revised June 2012
82
CERTIFICATED EMPLOYEE TENURE POLICY
BP 5130
Any contract employee whose assignment requires certification qualifications, and who has
successfully completed four consecutive years as a contract employee, and is re-employed
for a fifth consecutive year as a regular employee, shall be classified as a regular employee
for all subsequent years and is deemed to have attained tenure.
Administrative regulations regarding the attainment of regular certificated employment
status shall be followed in all employment transactions as prescribed in part one of the
Cabrillo College District Personnel Procedures Manual.
Legal Reference: Education Code Section 87609.
Adopted: April 4, 1988
Revised: June 2012
83
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 6, 2012
SUBJECT:
Board Policy Revisions, Student Services, Second Reading
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
C.3
Page 1 of 4
BACKGROUND:
Board Policies 5205, 5510, and 2015, presented to the Board for a first reading on June 11, 2012 are
presented for a second reading.
FISCAL IMPACT:
None.
RECOMMENDATION:
It is recommended that the Governing Board adopt the Board Policies.
Administrator Initiating Item:
Dennis Bailey-Fougnier
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
84
BP 2015 Student Member
Reference:
Education Code Section 72023.5
The Board shall include one non-voting student member. The term of office shall be
one year commencing on June 1.
The student member shall be enrolled in and maintain a minimum of five (5) semester
units in the District at the time of nomination and throughout the term of service. The
student member is not required to give up employment with the District. The student
shall maintain a cumulative 2.0 Grade Point Average during their one-year term.
The student member shall be seated with the Board and shall be recognized as a full
member of the Board at meetings. The student member is entitled to participate in
discussion of issues and receive all materials presented to members of the Board
(except for closed session). The student member shall be entitled to any mileage
allowance necessary to attend board meetings to the same extent as publicly elected
trustees.
On or before May 15 of each year, the Board shall reaffirm that the student member
shall have the following privileges:
 The privilege to make and second motions;
 The privilege to cast an advisory vote; although the vote shall not be included
in determining the vote required to carry any measure before the board;
 The privilege to serve a term commencing on June 1.
85
BP 5205 Student Accident Insurance
Reference: Education Code Section 72506
The Cabrillo College District shall assure that students are covered by accident
insurance in those instances required by law or contract.
86
BP 5510 Off-Campus Student Organizations
Reference: 34 Code of Federal Regulations Section 668.46(b)(7)
The Cabrillo College District shall work with local law enforcement agencies to
monitor and assess criminal activity in which students engage at off-campus
locations of student organizations officially recognized by the District.
This policy includes student organizations with partner University of California,
Santa Cruz’ off-campus housing facilities.
87
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: President
August 6, 2012
SUBJECT:
Recommendation for Appointment to the Cabrillo College
Foundation Board of Directors
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
C.4
Background:
Membership on the Cabrillo College Foundation Board of Directors has traditionally included three
members of the Cabrillo College Board of Trustees. Currently, Cabrillo Trustees Ed Banks, Gary
Reece and Alan Smith serve as members of the Foundation Board. The Cabrillo College
Foundation Board is recommending replacing Alan Smith with Margarita Cortez to serve on the
Cabrillo College Foundation Board beginning 2012-13.
Fiscal Impact:
None.
Recommendation:
It is recommended by the Cabrillo College Foundation Board that the Cabrillo College Governing
Board replace Alan Smith with Margarita Cortez to serve on the Cabrillo College Foundation
Board beginning 2012-13.
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
88
89
AGENDA ITEM BACKGROUND
TO:
GOVERNING BOARD
DATE
FROM: PRESIDENT
August 6, 2012
SUBJECT:
Award of Bid: AEC VAPA Bldg. 2000/3000 HVAC Acoustic
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
C.5
BACKGROUND:
Beginning in the fall of 2011, a study was conducted in order to identify corrective measures related to the
acoustics and functionality of the heating and ventilation systems in various classrooms in VAPA
buildings 2000 – 3000. This study and subsequent design was performed by Jim Young Engineering, Inc.
which provided plans and specifications that were used to bid the work. The advertised Engineer’s
estimate for this project was $650,000 with a planning budget of 700,000.
Bid proposals were received by the Purchasing Department on July 10, 2012 and only two of the five
general contractors that participated in the process provided bids to the District. Of the two bidders, one
of the bidders, Environmental Services Inc. (ESI), was disqualified as non-responsive.
Bid Results:
Contractor
Environmental Services
Inc. of Northern
California
Cen Con Construction
Inc.
Address
3353 De La Cruz Blvd.
Santa Clara, CA 95054
Base Bid
$624,000
335 Swift Street
Santa Cruz, California,
95060
$694,400
The lowest responsive bid proposal received by the District is from Cen Con Construction, Inc.
FISCAL IMPACT:
Measure C funds will be used to execute this work.
RECOMMENDATION:
It is recommended that the Governing Board award the bid for the AEC VAPA Bldgs. 2000/3000 HVAC
Acoustic Project to Cen Con Construction, Inc, the lowest qualified bidder, in the amount of $694,400.
Administrator Initiating Item:
Michael Robins
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
90
91
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 6, 2012
SUBJECT:
Resolution 057-12: Child Care Grant Agreements with California
Department of Education for Fiscal Year 2012-2013
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 2
C.6
BACKGROUND:
Cabrillo College has received three grants totaling $402,886 from the California Department of
Education to subsidize childcare development services for low income Cabrillo students at Cabrillo’s
Children’s Center and at family day care homes.
The California Department of Education requires a resolution from the board authorizing designated
personnel to sign contract documents.
FISCAL IMPACT:
An increase in the amount of $402,886 in expenditures and revenues.
RECOMMENDATION:
It is recommended that the Governing Board accept the three grants totaling $402,886 from the
California Department of Education and authorize the Vice President of Administrative Services to enter
into Agreements CSPP-2573, CCTR-2311, CFCC-2028 with the California Department of Education by
approving Resolution 057-12.
Administrator Initiating Item:
Isabel O'Connor, Dean, HASS
Renée M. Kilmer, VP Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition
92
CHILDREN’S CENTER GRANT
RESOLUTION
#057-12
This resolution must be adopted in order to certify the approval of the Governing Board to enter into this
transaction with the California Department of Education for the purpose of providing child care and
development services and to authorize the designated personnel to sign contract documents for
Fiscal Year 2012-13.
RESOLUTION
Cabrillo College
BE IT RESOLVED that the Governing Board of _______________________
authorizes entering into
local agreement number/s CSPP-2573, CCTR-2311, and CFCC-2028 and that the person/s who is/are
listed below, is/are authorized to sign the transaction for the Governing Board.
NAME
TITLE
SIGNATURE
____________________
Brian King
__________________________
President
__________________________
Victoria Lewis
____________________
Vice President, Admin. Serv.
__________________________
__________________________
Graciano Mendoza
____________________
Director, Business Services
__________________________
__________________________
PASSED AND ADOPTED THIS __________
day of ____________________
2012, by the
6th
August
Cabrillo College
Santa Cruz
Governing Board of _____________________of
____________________
County, California.
I, _____________________
Chair of the Governing Board of _____________________________
of
xxxxxxxxxxxxxxxxxx
Cabrillo College
Santa Cruz
___________________
County, California, certify that the foregoing is a full, true and correct copy of a
regular
resolution adopted by the said Board at a _________________
meeting thereof held at a regular public
place of meeting and the resolution is on file in the office of said Board.
(Chair’s signature)
(Date)
93
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 6, 2012
SUBJECT:
Approval of Lease, 1 year: Pajaro Valley Unified School
District Adult Education Program, Watsonville FY12/13
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
C.7
BACKGROUND:
The District previously rented approximately 3950 sq. ft. of space at the Watsonville Center to Ceiba
Charter School. Ceiba recently moved to the Pajaro Valley Unified School District’s premises previously
being used for its Adult Education Program. The PVUSD Adult Ed program therefore seeks to occupy the
Watsonville Center space which previously housed Ceiba. Staff recommends a one year lease for the
PVUSD’s Adult Education Program.
FISCAL IMPACT:
$39,996 in gross revenue for fiscal year 2012-13.
RECOMMENDATION:
It is recommended that the Governing Board authorize the Vice President, Administrative Services to renew
a one year lease with the Santa Cruz County Office of Education SOS Program.
Administrator Initiating Item:
Michael Robins
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
94
95
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
August 6, 2012
2012-13 Managers’ Compensation Proposal
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 4
C.8
BACKGROUND:
This document supersedes the March 28, 2012, compensation proposal from Managers/
Administrators that went to the May 2012 Governing Board meeting as an information item.
FISCAL IMPACT:
See following page.
RECOMMENDATION:
It is recommended that the Governing Board approved the proposal as presented.
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
96
To:
President King and Members of the Cabrillo Governing Board
From:
Cabrillo’s Management Team
Date:
July 19, 2012
Subject:
Compensation for 2012-13
(This document supersedes the March 28, 2012, compensation proposal from Managers/
Administrators that went to the May 2012 Governing Board Meeting. [pp. 119-120])
In recognition of the ongoing financial crisis and to assist in reducing the structural deficit, the
managers and administrators at Cabrillo College agree to the following:
Permanent, Ongoing Structural Proposal
Benefits: Effective with the completion of the 2012-13 benefits’ enrollment periods and
ongoing, we will share with the District the cost increase of the benefit stipend on a 50%-50%
basis. That is, we will split the cost of the increase in the benefits stipend (medical, dental, life
and disability insurance) for managers/administrators evenly with the District. In the interest of
consistency and simplicity of administration of the plan, our intent is to match the benefits
agreement reached between CCFT and the District, once there is an approved agreement. We
encourage other employee groups to do the same. Accordingly, we reserve the right to
reconsider the above should the final agreement on benefit stipend increase cost-sharing
between CCFT and the District reflect a different structure or different benchmark to
determine the cost increase.
Using the District’s figure of $38,420 as the cost of 1% of the total salary for the management
group, this concession equates to a 0.35% salary decrease for 2012-13. Although the initial
savings this year is low, we expect that benefits costs will escalate in subsequent years, and
understand that the cost- sharing plan is cumulative, making our future contribution
significantly higher.
→ Savings for the district in 2012-13: $13,416
1
97
One-Time, 2012-2013 Only
Salary Reduction with Work Day Reduction (Closure of Campus):
We propose a five-day closure of the campus (January 2-4, 2013, with two additional nonwork days to be determined). We realize that there may be a department(s) that will need to
select alternate dates, but our intent is to close as much of the campus operation as possible
over the same dates to obtain maximum energy savings, and to select dates that will have the
least impact on students.
→ Savings of 5/225 = 2.22% annual or $85,378 (plus savings in energy and salaries of other
affected groups)
Considerations:
•
If other groups working during this time period do not agree to the five non-work days
closure of the campus, the College would still close: this would result in energy savings
and staff would be assigned to take vacation days or contract days off, to the extent
possible, as staff could not work without managers present.
•
Should the tax initiatives fail in November 2012, the savings resulting from the loss in
salary of administrative employees will become one-time money available to the
District to assist in offsetting additional mid-year reductions. In June 2013, we will reevaluate this one-time commitment for possible continuation should the structural
deficit continue at the current level or increase.
•
If the tax initiatives pass in November, the closure of the campus will still occur
resulting in the same amount of salary reduction for administrative personnel; however,
these funds will be applied to the 2013-14 managers/administrators’ 50% portion of the
incremental rate increase in the benefits stipend .
→ Total Savings: $13,416 + $85,378 = $98,794
→ Total One-Time Salary and Ongoing Benefits Concession: 2.57%
(Dollar amounts and percentages are annual figures and percentages have been rounded.)
2
98
NOTE: These concessions are offered with the expectation that when the fiscal situation
improves and new funds become available, the management group will receive increased
compensation. In addition, we request that the study of internal compensation compression,
salary alignment inequities and compensation levels for managers/administrators that was
postponed when the current fiscal crisis began, be undertaken to determine the amount of total
annual compensation that is appropriate. It is also noted that the loss of positions, both in
management and staff, have resulted in increased workload, increased work hours, and increased
responsibility for administrative employees.
Additional Points To Consider:
• The Administrative/Management employee group understands that the structural budget
problem facing the District is due to uncapped benefits, including:
--Health Benefits (affects all employee groups)
--District payment of employee PERS contribution (does not affect management
employees)
--Compounded Longevity Payments (does not affect management employees)
•
According to figures reflected in the Cabrillo College Preliminary Budget for 2012-13,
the number of administrative/management positions has decreased by 14 FTE (42%)
since the Fall Semester of 2000. (This significant decrease in management staffing is of
particular concern given the recent warnings issued to San Francisco City College.)
•
The Administrative/Management employee group "went first" with concessions in 2009
as well, agreeing to the lower cost HMO and withdrawing our request for the
compensation & salary compression study.
3
99
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 6, 2012
SUBJECT:
2012-13 Final Budget Planning Parameters
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
Page 1 of 11
ITEM NUMBER
C.8
BACKGROUND:
The 2012-13 state budget was signed in early July. The California Community College League has
updated budget simulations. The League scenario A assumes the November tax proposals pass and
scenario B assumes a 7.3% workload reduction if the tax increases do not pass, resulting in a reduction
of $3.5 million for Cabrillo. The workload reduction would be permanent. The state enacted budget
includes full hold harmless protection from any shortages in RDA- related revenues. If the tax initiative
passes, $50 million in restoration/growth funding will be allocated to districts that are able to show an
increase in FTES beyond their cap. The best case scenario also includes a reduction of $159.9 million in
apportionment deferrals.
Considerable risk remains for funding shortfalls in 2012-13 even if the Governor’s Tax Initiative passes.
Revenue estimates for taxes that would be generated by the passage of the initiative are overly
optimistic. The college will plan for mid-year reductions of funding as part of the 2012-13 Final Budget
development.
The following attachments were reviewed by the College Planning Council and are included for the
Governing Board’s action:
Budget Update: 2012-13 Enacted Budget
Budget Simulation: Cabrillo CCD
Updated 2012-13 Base Budget Planning Assumptions including best, mid-range and worst-case
scenario
Updated Multi-year Base Budget Planning Parameters for 2012-13 through 2015-16
Projected Operating Reserves for 2011-12 and 2012-13
FISCAL IMPACT:
Estimated $4.6 million 2012-13 unrestricted general fund shortfall. The college plans to use $2.6
million of one-time reserves for 2012-13. The base budget reduction target for 2012-13 Final Budget is
$2.0 million. The Final Budget will be submitted to the Governing Board for approval in September.
The college will continue with additional reductions to offset the remaining deficit for 2012-13.
RECOMMENDATION: It is recommended that the Governing Board approve the 2012-13 through
budget planning parameters.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
100
A best, mid and worst case scenario has been developed based on state enacted budget (see page 101).
The college will develop the 2012-13 Final Budget based on the mid-case scenario. The mid-case
assumption includes one half of the 7.3% cut based on the tax increases not passing. This scenario
assumes the state will identify other revenue solutions that mitigate the impact of the tax increases not
passing.
The updated ongoing structural deficit for 2012-13 is currently projected at approximately $4.6 million
after the implementation of Phase I through III. One of the major components of the structural deficit
is the built in increases in expenses that the college must budget each year. The college is currently in
negotiations with all employee groups for concessions for 2012-13. It should be noted that Cabrillo
reduced the number of full-time faculty positions in the budget by ten and one half. The reduction of
faculty positions has yielded significant savings in the budget to date. The college is planning to
utilize $2.6 million in operating funds to bridge the 2012-13 deficit leaving a balance of approximately
$2.0 for 2012-13.
The college has set a budget reduction target of $2.0 million for the 2012-13 Final Budget. The
college has begun work on Phase IV reduction plans. Phase IV reduction plans identified to date total
just over $1 million. Phase IV reduction plans are included in a separate board item for the Governing
Board’s information.
The updated planning assumptions are presented for Governing Board approval. If the tax initiatives
fail, the college will face mid-year cuts.
101
102
103
1 of 1
http://www.ccleague.net/districtimpact2.php?id=5&printer=y
104
Statewide
printable version
The reduction simulations assume a dollar reduction in each of credit, noncredit and
CDCP FTES in a proportional manner across the district's offerings. Because noncredit
and CDCP are funded at a lower rate, the percentage of FTES reduced is greater. Similar
to 2011-12, each district would likely be able to decide the exact blend of its reductions.
The base FTES assumptions are assuming proportional reductions of the 2011-12
workload reduction, as identified in the Chancellor's Office Budget Workshop
information. All non-excess local property tax districts are included, as the 2011-12 small
district exemption was a one-time policy decision.
2012-13 Base revenue (before reductions)
Number and percent credit FTES
Number and percent noncredit FTES
Number and percent CDCP FTES
$54,088,568
10,518 (98.16%)
197 (1.84%)
0 (0.00%)
Scenario A: Governor's
Budget and Tax Package
Net Apportionment
Change:
Workload reduction
percent:
TOTAL FTES
Reduced
Reduced credit FTES
Reduced noncredit FTES
Reduced noncredit CDCP FTES
Scenario B: Governor's Budget,
with Failure of Tax Package
$0
$-3,531,887
0%
-7.3%
0
-778.81
-764.63
-14.18
0.00
6/20/2012 1:37 PM
08/06/12 Board
105
2012-13 Base Budget Planning (Best, Mid, Worst Case)
2011-12 Structural Deficit
Worst
Case
(4,233,200)
Range
MidRange
(4,233,200)
Best
Case
(4,233,200)
2012-13 Revenue Adjustment
2012-13 Reductions in revenue
A. November Tax Proposal (passes/ fails (assumes state identifies
(3,531,887) (1,765,944)
some other solutions)
B. Restoration/Growth (if tax initiative passes and is earned)
0
0
(400,000)
(300,000)
C. Property tax shortfall
(250,000)
(250,000)
D. Student Fee Revenue Shortfall
(75,000)
(50,000)
Non-Resident Tuition
30,000
40,000
Other
TOTAL Revenue Adjustment
(8,460,087) (6,559,144)
2012-13 Expenditure Adjustments
397,000
397,000
Full-time Faculty
Obligation
- 196, when unfrozen 205)
FON:( current
frozen;
(10.5)
(10.5)
reduction) - actual faculty FTE = 212
(320,000)
(320,000)
Step, Column, Longevity, etc
(200,000)
(200,000)
Medical Benefit increase- 5% increase of Fed. One-time Funds
(20,000)
(20,000)
Retiree Medical Benefit Increase
(60,000)
(60,000)
PERS rate increase to 11.417%
(75,000)
(50,000)
Increase in Worker's Comp., Gen. Liability,
(70,000)
(60,000)
TRAN Interest Expense
70,000
90,000
Utilities
(175,000)
(150,000)
Operating Cost Increases
(50,000)
(38,000)
Reduction in Indirect Reimbursements from Grant programs
209,000
209,000
Recalculation of 5% Reserve
(294,000)
(202,000)
Total Expenditure Adjustments
Projected 2012-13 Structural Balance (Deficit)
(8,754,087) (6,761,144)
Reductions (Phases I through III)
2,124,990
2,124,990
66 2/3 of One-time Reserves used to bridge deficit
2,635,000
2,635,000
Net Deficit for 2012-13
(3,994,097) (2,001,154)
Labor Agreements- Salary/Benefit concessions and/or position reductions
Cost of 1% for all groups $446,000 (including adjuncts)-base budget
?
?
* Does not include categorical program reductions for 2012-13 for restricted funds
0
500,000
(200,000)
(250,000)
0
50,000
(4,133,200)
397,000
(10.5)
(320,000)
(200,000)
(20,000)
(60,000)
(25,000)
(50,000)
110,000
(100,000)
0
209,000
(59,000)
(4,192,200)
2,124,990
2,635,000
567,790
?
State Enacted Budget
08-06-12 Governing Board
106
2012-13 through 2015-16
Base Budget
Planning Parameters
Difference between ongoing Revenues & Expenses (Structural Deficit)
2012-13
Mid-Range Projected
2013-14
Projected
2014-15
Projected
2015-16
Projected
(4,233,200)
(4,636,154)
(4,501,154)
(4,891,154)
1,100,000
1,100,000
1,100,000
Increase in State Revenue Anticipated
November Tax Proposals fail, 1/2 of the 6% reduction
Property Tax Shortfall
2012-13 Student Fee Revenue Shortfall
Possible Increase in CCC Prop 98 allocation- if tax proposals pass (2%)
Reduction in Non-Resident Tuition
Other changes in revenue
* 1/2 of RDA Risk budgeted as one-time deficit (See Operating Reserves)
Net change in revenue
(6,559,144)
(3,536,154)
(3,401,154)
(3,791,154)
Net Increases in Ongoing Expenses
Full-time Faculty Position changes (-10.5, -6, +6, +6) (net of adjunct
backfill)
Step, Column, Longevity Increases, etc.
Medical Plan Rate Increase-- 5%, 8%, 8%,8%
Retiree Benefit Increase
PERS Rate Increase
STRS Rate Increase
Worker's Comp, Unemployment Insurance
TRAN Interest Expense
Utilities
Net Operating Increases
Reduction in Indirect Reimbursements from grants
Labor agreements
Recalculation of 5% reserve
Total Expenditure Increases
Budget Reductions Phase I
Budget Reductions Phase II
Budget Reductions Phase III
Ongoing Shortfall*
397,000
(320,000)
(200,000)
(20,000)
(60,000)
?
(50,000)
(60,000)
90,000
(150,000)
(38,000)
?
209,000
(202,000)
938,864
744,921
441,205
(4,636,154)
200,000
(300,000)
(360,000)
(85,000)
(120,000)
?
(100,000)
(240,000)
(345,000)
(360,000)
(145,000)
(150,000)
?
(50,000)
(240,000)
(345,000)
(360,000)
(145,000)
(175,000)
?
(50,000)
(100,000)
(100,000)
(50,000)
(150,000)
(50,000)
(175,000)
?
?
?
(965,000)
?
(1,490,000)
?
(1,540,000)
?
(4,501,154)
(4,891,154)
(5,331,154)
Allocation of 66 2/3% of operating reserves
2,635,000
*Deficit net of One-time funds
(2,001,154)
(1,765,944)
(300,000)
(250,000)
(50,000)
40,000
*If the Governor's tax proposal is not approved by voters, the deficit will increase by another $3.5 million (7.3%).
One half of the increase is reflected above based on mid case planning assumptions.
The RDA risk has been removed--it is assumed that the state will backfill all risk associated with RDA
107
CABRILLO COLLEGE
GENERAL FUND BALANCE
08-06-12 Board Meeting
Projected Operating Reserves
OPERATING RESERVES
Beginning Balance (Mid Year-Bridge Fund Reserves, Final Budget)
ADD:
Carryover and One-time Fund Give Backs
One-time transfer from Bookstore Fund
Projected Ending balance (increased by $175,500 in mid-year reductions)
2012-13 Estimated One-Time Subfund Allocations
LESS:
2011-12 Increase in Student Fee Revenue Shortfall (February 2012)
Projected
FY 2011-12
1,309,000
666,050
200,000
1,675,500
(200,000)
= (2,450550+1,500,000) *66.67%
1,500,000
(1,200,000)
66.67% Allocated to 2012-13 Deficit
Projected Ending Operating Reserves
Projected
@ 66.67%
FY 2012-13
2,450,550
(2,635,000)
2,450,550
1,315,550
3,950,550
2,633,832
CABRILLO COLLEGE
FY 2012-13 Base Budget/Categorical Budget Development Timeline Draft
August 6, 2012 Board
September 7, 2011
September 21 & 22
SANTA CRUZ COUNTY COMMITMENT KICK OFF
BUDGET TOWN HALL MEETINGS
CPC MEETING
- Budget Planning Kick Off For 2012-13
September - December, 2011
FACULTY SENATE- Program Review Task Force meets to develop recommendations
October 3, 2011
October 4-December 1, 2011
BOARD MEETING
Information Items:
- Budget Presentation 2012-13
- Review of 6/30/11 Ending Fund Balance
ADMINISTRATIVE COUNCIL/MANAGER'S MEETING/CPC MEETING
Information Items:
- Budget Planning Parameters for 2012-2014
- Budget Development Timeline
ADMINISTRATIVE COUNCIL/CPC MEETING
Carryover and One-Time Fund review by Components, Cabinet, Admin. Council and CPC
October/November
Faculty Prioritization Process/ Determine FON requirements for Fall 2012
November 7, 2011
BOARD MEETING
Information Items:
- Budget Planning Parameters for 2012-2014
- Budget Development Timeline
ADMINISTRATIVE COUNCIL/MANAGER'S MEETING/
CPC MEETING
ADMINISTRATIVE COUNCIL/MANAGER'S MEETING/
CPC MEETING
BOARD MEETING
Action Items:
- Budget Planning Parameters for 2012-2014
- Budget Development Timeline
- Review Faculty Obligation number for 2012
ADMINISTRATIVE COUNCIL/MANAGER'S MEETING/
CPC MEETING
ADMINISTRATIVE COUNCIL/CPC
BOARD MEETING
Information Items:
- Budget Update
2012-13 GOVERNOR'S STATE BUDGET
ADMINISTRATIVE COUNCIL/MANAGER'S MEETING/
CPC MEETING
STATE BUDGET WORKSHOP
ADMINISTRATIVE COUNCIL/CPC
October 4/5, 2011
October 25/19, 2011
November 8/2, 2011
November 22/16, 2011
December 5, 2011
December 6/7, 2011
December 20/21, 2011
January 9, 2012
January 10, 2012
January 10/11, 2012
January 13, 2011
January 24/18, 2012
February 6, 2012
February 7/1, 2012
February 21/15, 2012
March- April 2012
April - June 2012
BOARD MEETING
Information Items:
- Update Budget Parameters FY2011-12 and FY 2014-15
- Update Budget Development Timeline- FY 2013-14
- Review Budget Reduction Target for 2012-13- ALL Funds, $2.5 million for Base Budget
- Carryover and One-Time Fund review/Critical Needs
ADMINISTRATIVE COUNCIL/MANAGER'S MEETING/
CPC MEETING
ADMINISTRATIVE COUNCIL/CPC
SPRAC Review of Program Reduction Plans for 2012-13
2012-13 Negotiations- All groups
108
CABRILLO COLLEGE
FY 2012-13 Base Budget/Categorical Budget Development Timeline Draft
August 6, 2012 Board
March 5, 2012
BOARD MEETING
Information Items:
- FY 2011-12 Mid Year Cuts from the state
- 2012-13 Budget Reduction Plans Phase I (Base, Categorical Budgets & Other Funds)
- Projected General Fund Ending balance as of June 30,2012
Action Items:
- 2011-12 through 2014-15 Budget Planning Parameters
- March 15 Notices to Faculty- Reduction or Discontinuance of Services
- Resolution-Reduction or Discontinuance of Classified/Confidential/Management Service
March, 2012
March 6/7, 2012
First Principal Apportionment 2011-12 Received
ADMINISTRATIVE COUNCIL/MANAGER'S MEETING/
CPC MEETING
ADMINISTRATIVE COUNCIL/CPC MEETING
Continue to evaluate/revise Planning Parameters
March 20/21, 2012
April, 2012
April 2, 2012
April 3/4, 2012
April 24/18, 2012
May 7, 2012
May 8/2, 2012
May 29/16, 2012
May 25, 2012
June 2012
June 11, 2012
June 12/6, 2012
June 26/20, 2012
July 18/25, 2012
August 6, 2012
August 7/1, 2012
August 28/15, 2012
September 11/5, 2012
September 17, 2012
September 25/19, 2012
BOARD MEETING
Action Items:
- Update Budget Development Timeline- FY 2013-14
- FY 2011-12 Mid Year Cuts from the state
- Budget Reduction Plans Phase I (Base, Categorical Budgets & Other Funds)
- Resolution-Reduction or Discontinuance of Classified/Confidential/Management Service
Information Items:
- 2012-13 Budget Reduction Plans Phase II
ADMINISTRATIVE COUNCIL/MANAGER'S MEETING/
CPC MEETING
ADMINISTRATIVE COUNCIL/CPC
BOARD MEETING
Action Items:
- Final Notices to Faculty- Reduction or Discontinuance of Services
- Resolution-Reduction or Discontinuance of Classified/Confidential/Management Service
- Budget Reduction Plans Phase II (Base Categorical Budgets & Other Funds)
Information Items:
- 2012-13 Budget Reduction Plans Phase III
ADMINISTRATIVE COUNCIL/MANAGER'S MEETING/
CPC MEETING
ADMINISTRATIVE COUNCIL/CPC MEETING
Governor's May Revise for 2012-13 released
Second Principal Apportionment 2011-12 Received
BOARD MEETING
Action Items:
- 2012-13 Budget Reduction Plans Phase II and Phase III
- 2012-13 Preliminary Budget
Information Items:
- 2012-13 Updated Budget Planning Parameters
ADMINISTRATIVE COUNCIL/MANAGER'S MEETING/
CPC MEETING
ADMINISTRATIVE COUNCIL/CPC MEETING
CPC MEETINGS
BOARD MEETING
Action Items:
- 2012-13 through 2015-16 Budget Planning Parameters
Information Items:
- 2012-13 Budget Reduction Plans, Phase IV
ADMINISTRATIVE COUNCIL/MANAGER'S MEETING/
CPC MEETING
ADMINISTRATIVE COUNCIL/CPC MEETING
ADMINISTRATIVE COUNCIL/MANAGER'S MEETING/
CPC MEETING
BOARD MEETING
Action Items:
- 2012-13 Budget Reduction Plans, Phase IV
- 2012-13 Final Budget
ADMINISTRATIVE COUNCIL/CPC MEETING
109
110
111
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
August 6, 2012
2012-13 Budget Reduction Plans, Phase IV
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 4
D.2
INFORMATION
BACKGROUND:
The structural deficit for Cabrillo for the 2012-13 Final Budget is currently projected at $4.6 million.
One of the major components of the structural deficit is the built in increases in expenses that the
college must budget each year. The college is planning to utilize $2.6 in operating funds to bridge the
2012-13 Final Budget deficit leaving a deficit balance of $2.0 (based on the mid-case budget planning
assumption). The college has set a budget reduction target of $2.0 million for the 2012-13 Final
Budget. The college has begun work on Phase IV reduction plans. All permanent reductions identified
will be included in the 2012-13 Final Budget approved by the Governing Board in September 2012.
Phase IV reduction plans were presented and discussed with the individuals impacted, at department
meetings, Cabinet, Administrative Council, Managers and College Planning Council meetings. Phase
IV reduction plans are included as an attachment. Attached is also an update on one-time balances and
funds contributed back to the reserve for 2011-12. The information is anecdotal at this stage of the
2011-12 year end close process. The 2011-12 fiscal year will be closed in mid-August.
The Services Program Review and Advisory Committee (SPRAC) have received all plans included in
the attachments. SPRAC feedback will be presented to the College Planning Council as soon as
possible.
Unrestricted General Fund Reductions
Administrator Initiating Item:
Victoria Lewis
Phase IV
$
1,039,790
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
Instruction
Phase IV Base Budget Reductions
Phase IV Reductions
Instruction
August 6, 2012 Board
Budget Criteria
III.A
III.C & III.D
III.C & III.D
III.C & III.D
III.A
II.E
II.E
II.E
112
Description
Impact
These adjunct TUs have already been identified and are
Eliminate an Additional 152.46 included in the Deans' reduction spreadsheets following Phase
III reductions. This assumes we are overcap and must reduce
Adjunct TUs
workload by 6.156%. Savings is estimated at $1775/TU
Fewer LIAs available to conduct Engl 100L sections and to
Eliminate Vacant Writing Center
serve students in the Writing Center. Writing Center drops from
LIA Position (75%, 10 Mo)
original 9 LIAs to 6 LIA positions.
Fewer LIAs available to conduct Engl 100L sections and to
Eliminate 2nd Vacant Writing
serve students in the Writing Center (This additional elimination
Center LIA Position (75%, 9
requires that one LIA from Watsonville Center be reassigned to
Mo)
Aptos)
Fewer LIAs available to tutor students in math. Increases wait
Eliminate Vacant Math Learning times for service. Will need to rethink service delivery to make
Center LIA Position (50%, 9
best use of stronger student tutors and free up LIAs to circulate
Mo)
and problem solve. MLC drops from original 5 LIAs to 3 LIA
positions.
Cabrillo will suspend providing Public Safety In-Service
Training. (50% was already eliminated in Phase II) Loss of
remaining 117 FTES. (Leaves $40,000 of the initial $300,000)
The Public Safety In-Service Program has moved to CEED.
Move the remaining 50% Public
Position will be maintained for 2012-13 with external funding
Safety Coordinator position off
and $33,000 of one-time money to allow flexibility to rethe General Fund
activate this service when FTES are needed.
Move 50% of salary/benefits of
Dean of Career Education &
Economic Development (CEED)
Fund 50% of the CEED Dean's position with external money.
off the General Fund
Fund 50% of the Dean of Education Centers' position from Title
Move 50% of salary/benefits of V Grant funds. Grant ends in 2014. By that time, CEED Dean's
Dean of Education Centers off position is expected to be 100% funded with external money,
the General Fund
possibly allowing this position to move back to the General
Fund.
PCN #
FTE
Total Reduction
$270,617
434005
0.63
$43,418
434010
0.56
$40,391
461028
0.38
$18,510
Eliminate Remaining Public
Safety In-Service Training
$110,000
426004
0.5
$46,577
601004
0.5
$71,004
402504
0.5
$86,870
INSTRUCTION TOTAL
$687,387
Administrative Services, Student Services
and President's Component
Phase IV Base Budget Reductions
Phase IV Reductions
Admin Svcs, Stud Svcs, Pres Comp
August 6, 2012 Board
Budget Criteria
IIIC & Board Goal #1
III.C
III.C
III.C
Description
Impact
STUDENT SERVICES
Move a A&R assistant (PCN 821011) to A&R Tech (vacant
PCN 821019 position), increase Evaluator position (821013) to
100% using 25% of A&R Assistant position. With the new
eAdvise system we need more transcript evaluation.
Eliminate 1 A&R Assistant
Eliminate 1 Financial Aid Program Will reduce staff available to handle phones, counters, and
Specialist
process various kinds of aid (vacant PCN 813107)
Eliminate a portion of the budget for this program
College and Career Night
Eliminate a portion of the budget for this event
Graduation
STUDENT SERVICES
III.C
III.C
M & O Maintenance Service
M & O Custodian
III.C
III.C
III.C
Purchasing
Purchasing
Purchasing
III.C
III.C
Information TechnologyAdministrative Computing
VP Admin. Services
III.C
III.C
III.C
III.C
III.C
III.C
III.C
ADMINISTRATIVE SERVICES
Reduce Maintenance Support - all locations
Reduce custodial support services - Vacant/100% savings
Purchasing Specialist Vacant/ 100% savings,
Reduce .10 (partial year savings due to 45 day notice)
Buyer, Reduce .10 (partial year savings due to 45 day notice)
Reduce Postage Operating Budget
Multi-Media Specialist (partial year savings due to 45 day
notice period)
Reduce Supply Budget
Reduce Confidential Personnel Technician-classified .10
(partial year savings due to 45 day notice)
Human Resources
Operating Budget- Part-time hourly
Human Resources
Operating Budget- Bilingual Testing
Human Resources
Operating Budget- Conference Attendance
Human Resources
Operating Budget- Advertising
Human Resources
Operating Budget- Fingerprints
Human Resources
Operating Budget- TB Testing
Human Resources
Business Office/Auxiliary Services TBD
ADMINISTRATIVE SERVICES
STUDENT SERVICES
INSTRUCTION
ALL COMPONENTS
113
PCN #
FTE
Total Reduction
821011
0.75
$51,139
813107
1
$66,798
$2,000
$3,000
122,937
TOTAL
$50,000
$63,812
353016
1.00
301401
301404
0.10
0.10
$4,974
$6,902
$10,000
321020
1.00
$69,674
$6,427
362004
0.10
$6,427
$2,500
$250
$1,000
$5,000
$1,000
$1,500
TBD
$229,466
$122,937
$687,387
$1,039,790
TOTAL
TOTAL
TOTAL
TOTAL
August 6, 2012 Board
III.E
FPPO
III.B
Bookstore
III. C, D, E Administrative Services
III.D
III.B
III.A
III.A &
III.E
III.B
FTC Salary Savings
11-0-4010-6600-558709-000
Online Curriculum Development
11-0-4010-6600-511110-000
Adjunct Unit Funding
11-0-4010-0800-513000-000
Adjunct Unit Funding
11-0-4010-0800-513000-554
Staff Development Funding from the
following accounts:
14-0-4015-6010-523200-000
14-0-4015-6010-543100-000
14-0-4015-6010-551600-000
14-0-4015-6010-558600-000
14-0-4015-6010-558730-000
2011-12 One-Time Contributions Toward
Ending Balance and Operating Reserve
Description
2011-12 Smart Classrooms funded out of Bond instead of One Time funds
A portion of the bookstore reserve allocated to general fund operating reserve
leaving $500,000 cash reserve in the bookstore
Various Fund 11--estimated
Total--Admin Services One Time General Fund Reductions
Instruction
Sweeps most of the salary savings from contract faculty account. Limits
emergency reserves in VPI budget.
Sweep unspent funds for development of online courses.
Sweep unspent adjunct unit funds.
Sweep unspent adjunct unit funds designated for Scotts Valley Center.
Sweep unspent funds
Hourly
Supplies
Prof Services
Printing
Hospitality
Total--Instruction One Time General Fund Reductions
114
$234,000
$100,000
$375,000
$709,000
$370,000
$10,000
$150,000
$50,000
$628
$928
$2,100
$876
$2,218
$586,750
Student Services
IIIC
IIIC
2011-12 11 Account Sweep
Global Education
17-0-3050-7900-579019-567
No carry over of supplies, conference, etc. Carrying over equipment
replacement, computer software monies and selected other accounts. Will
provide specific account numbers to be sweeped
Will reduce future availablity of funds to recruit international students
Total--Student Services One Time General Fund Reductions
Total All Components One Time General Fund Reductions
*Totals to be verified by the Business Office
$85,000
$37,000
$122,000
$1,417,750
115
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
August 6, 2012
FROM: PRESIDENT
SUBJECT:
Facilities Master Plan Project Status
REASON FOR BOARD
CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
INFORMATION
Page 1 of 6
D.3
BACKGROUND:
Major Projects under Construction
(see next page)
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
116
Facilities Master Plan Major Projects
for the period ending June 30, 2012
Projects In Process
Health and Wellness Center
and Sitework
Planned
Substantial
Completion
Date
Spring
2011
Building 800 Renovation
1,049,000
12,174
1,506,713
100.0%
100.0%
99.5%
32,072
46,399
2,567,888
848,804
88,295
247,901
118,500
71.6%
Spring
Measure D
1,105,493
1,105,493
1,039,908
3,652
61,933
110,549
94.1%
2011
Project Sub-total
Total Project
2,290,493
2,290,493
1,888,712
91,947
309,834
229,049
27,969,368
27,969,368
27,489,116
124,019
356,233
2,796,937
82.5%
98.3%
100.0%
100.0%
96.7%
98.3%
81.5%
82.6%
82.0%
90.9%
100.0%
100.0%
92.7%
95.0%
State Capital Outlay Funds
Measure C
Measure D
Fall
2010
99%
Fall
2013
VAPA Remediation
Summer
2012
1,051,000
33
1,166,000
2,217,033
931,000
931,000
1,862,000
1,051,000
33
1,166,000
2,217,033
931,000
931,000
1,862,000
1,051,000
33
1,127,403
2,178,436
758,913
768,620
1,527,533
0
0
162
162
0
0
0
0
0
38,435
38,435
172,087
162,380
334,467
105,100
3
116,600
221,703
93,100
93,100
186,200
Project Sub-total
Total Project
4,079,033
4,079,033
3,705,969
3,365,000
100,000
6,951,592
162
0
0
50,406
372,902
407,903
Total Project
10,965,000
10,965,000
10,416,592
50,406
498,002
1,096,500
EDA Funds
Foundation
Measure D
Fall
2011
Fall 2012
Project Sub-total
State Capital Outlay Funds
Measure D
Fall
2010
2012
Fall
2013
7/24/2012
0
0
46,399
25,600,404
Summer
Total Projects in Process
0
0
32,072
1,185,000
Building 800 Moves
South Perimeter Road
10,490,000
121,741
14,988,663
25,678,875
95%
Watsonville GTC Equipment
Paid to Date
Total Project %
Change Orders of Budget Paid
Contingency
to date
to date
1,185,000
90%
Watsonville Green
Technology Center
10,490,000
121,741
15,067,134
Available
Balance
25,678,875
Pending DSA approval
Building 300 Renovation
Equipment
10,490,000
121,741
15,067,134
Encumbered to
Date
Project Sub-total
98%
Building 300 Renovation
Funding Source
State Capital Outlay Funds
Measure C
Measure D
Original Project
Adjusted
Budget
Project Budget
State Capital Outlay Funds
99%
Pending DSA approval
Health and Wellness
Equipment
Estimated %
Completion
3,365,000
100,000
7,500,000
0
0
498,002
131,186
336,500
10,000
750,000
-152,600
99.7%
400,000
400,000
3,000
27,000
370,000
40,000
0.8%
STEM Grant Funds
Measure D
1,952,530
1,500,000
1,952,530
2,250,000
143,857
24,792
121,947
136,783
1,686,726
2,088,425
195,253
225,000
3,452,530
4,202,530
168,649
258,730
3,775,151
420,253
248,283
313,283
202,179
47,383
63,721
31,328
248,283
1,915,130
845,605
2,760,735
313,283
202,179
47,383
63,721
31,328
1,915,130
845,605
181,943
0
107,713
0
1,625,474
845,605
191,513
84,561
6%
Total Project
Measure D
Total Project
Measure C
Measure D
Total Project
7.4%
1.1%
4.0%
2,760,735
181,943
107,713
2,471,079
276,074
99%
Total Project
140,000
140,000
101,227
7,828
30,945
14,000
8,413
72.3%
50,014,949
50,829,949
42,268,675
623,241
7,938,033
4,721,593
1,074,510
83.2%
1%
3%
98%
Total Project
3,365,000
100,000
7,500,000
1,078,021
Total
1 of 2
9,490
64.5%
64.5%
9.5%
0.0%
6.6%
117
Facilities Master Plan Major Projects
for the period ending June 30, 2012
Projects Completed
VAPA Construction
Completed
Date
Complete
Funding Source
100%
State Capital Outlay Funds
Measure C
Measure D
Project Sub-total
VAPA Equipment
Complete
100%
State Capital Outlay Funds
Measure D
Project Sub-total
Total Project
7/24/2012
Original Project
Budget
20,357,000
5,345,114
51,909,024
77,611,138
1,136,000
1,126,453
2,262,453
79,873,591
Adjusted
Project Budget
20,357,000
5,345,114
51,909,024
Paid to Date
1,136,000
1,126,453
20,357,000
5,345,114
51,891,087
77,593,201
1,136,000
1,126,453
2,262,453
79,873,591
2,262,453
79,855,654
77,611,138
2 of 2
Balance
0
0
17,937
17,937
0
0
0
17,937
Total Change
Orders
583,784
Total Project
'% of Budget
Paid to date
100.0%
118
Major Projects under Construction
Health and Wellness Project
This project is in the final closeout process with DSA.
Current Status Update:
This project is ready to be submitted to DSA for approval. Staff is waiting for DSA approval of
all change orders in order to submit for final certification from DSA for the construction phase
of the project. The majority of the equipment for the building has been purchased and installed.
There are additional items to be purchased.
Building 300 Renovation
This project is in the final closeout process with DSA.
Current Status Update:
This project is ready to be submitted to DSA for approval. Staff is waiting for DSA approval of all
change orders in order to submit for final certification from DSA for the construction phase of the
project. A majority of the equipment has been purchased and installed, including furniture and
classroom computers.
Watsonville Green Technology Center
The District and the City of Watsonville closed escrow on the purchase of the Watsonville Library on July
15, 2008. Since then, the college has demolished the building in order to construct a 14,000 square foot
Community Education Center. The District received a grant for $2.5 million from Economic
Development Agency for the project, and the grant was augmented by $865,000 to help fund an upgrade
to a Platinum Level LEED certified “green” building. The Division of State Architect (DSA) approved
the plans in June of 2010 and EDA approved the plans and specifications in July 2010. The project went
to bid in August 2010. In October, the Board approved Dilbeck and Sons as well as an augmentation to
the budget of $517,000. A deductive change order for the value engineering items discussed at the
October Board meeting was approved at the November Board Meeting. The District has received a
generous donation from the Ley Family of $100,000 for construction to add back some of the items that
were placed on hold.
Current Status Update:
This project is substantially complete. Data wiring and data connections are complete, network
equipment is in the process of being ordered which will connect these two new buildings to the
existing campus network, as well as the acquisition of furniture and equipment. This project is
ready to be submitted to DSA for approval. Staff is waiting for DSA approval of all change
orders in order to submit for final certification from DSA for the construction phase of the
project. Staff is also working with Economic Development Agency to receive the remaining
grant funds and provide the necessary close out documentation for the project.
119
Building 800 STEM Remodel:
Building 800 will be fully remodeled. There are two funding sources for this project. There is a Federal
Grant (STEM Grant) from the Department of Education in the amount of $1,952,530 to fund design and
partial construction. Fund 47 bond was slated to fund $1,500,000.00 for the balance of the construction
pending the engineer’s estimate.
Current Status Update:
Due to the increase in square footage to the project, the Engineer’s estimate revealed that the District
should plan for a total construction cost of $3,354,294. This will require an additional $750,000
contribution from Bond funds and will bring the estimated total project cost to $4,202,530. This will
allow for an additional 11,860 S.F. of space to be renovated and complete all necessary modifications
to the entire 20,892 S.F. of the 800 building. The project is in the Construction Documents phase and
plans and specifications were presented to DSA in June. Demolition is currently scheduled for the
Fall of 2012, construction Fall 2012 through summer 2013 with classes to begin in Fall 2013.
800 Bldg. Moves Phase I: Complete
The 800 building moves were initiated in December and substantially complete in the beginning of
February. This phase of the project required all administrative offices and categorical programs such
as, Fast track to work, Student Job Placement, Puente and Cap to be relocated to SAC west and other
programs and offices to be relocated.
800 Bldg. Moves Phase II:
Additional programs were identified and will be relocated as part of the “800 Bldg. Moves Phase II”
portion of the project. These programs include DSPS (Disabled Student Programs & Services), the
Physics Department and remaining furniture purchases.
The overall budget for this project is $313,283 Measure D funds. The original project was $248,283, but
was increase $65,000 in June, 2012.
Arts Education Classrooms Project
This project is in the final closeout process with DSA. One change order remains to be approved by DSA.
Staff will submit the complete closeout package to DSA for final certification upon receipt of final change
order.
Current Status Update:
Received DSA Final CERTIFICATION - This Project is officially closed effective June 19, 2012.
Awards of Informal Bids under the Uniform Construction Cost Accounting System (UCC):
By adopting the Uniform Public Construction Cost Accounting System, the Board authorized the
President or his/her designee to enter into agreements with low bidders using the informal bidding
process with the provision that the successful awards would be presented to the Board as an
information item. This system enables the District to 1) informally bid projects under $175,000 to prequalified contractors, 2) more efficiently and effectively manage small to medium sized projects, and 3)
contract with local contractors who are deemed “qualified” bidders.
120
Awarded Bid: B12-09 South Perimeter Road Repair, Phase II (Informal Bid)
There was one non-bond related bid to be awarded in June in the amount of $92,400 to Earthworks, Inc.
South Perimeter Road Repair, Phase II Project will begin just past the entrance to the CEED parking lot
around the bend and past parking Lot “M” exit. Four pre-qualified contractors attended the mandatory Job
walk but only two contractors bid on the project as follows: Earthworks, Inc.; $92,400 and John F. Otto
Inc., dba Otto Construction; 98,700.
Request for Formal Bid No. B12-12: AEC VAPA Buildings 2000 & 3000 HVAC Acoustics
Even though a large portion of this project is HVAC there is additional construction including but not
limited to Structural Steel, Metal Stud Framing, Drywall, Painting, Plumbing, Fire Sprinklers, Electrical
and Fire Alarm work that is needed; therefore, the Bidder must have a valid (A) or (B) Contractor
License. Bid Due Date was Tuesday, July 10, 2012.
121
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
August 6, 2012
2011-12 Cash Flow Update – Fourth Quarter
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 3
D.4
BACKGROUND:
In fiscal year 2004-05, the state initiated the practice of deferring a portion of the expected June allocation
to the next fiscal year (July). Statewide, this amounts to $200 million dollars; for Cabrillo College this
roughly equates to a $2 million dollar reduction in cash received at the end of the fiscal year. Subsequent
years have seen a dramatic increase in cash deferrals:
2008-09
2009-10
2010-11
$3.4 Million deferred from January-April monthly allocations, to 2009-10.
$7.5 Million deferral from January-June monthly allocations, to 2010-11.
Approximately $1.5 Million in additional deferrals to 2011-12
The college relies primarily on monthly state apportionment payments to meet monthly expenditure
commitments such as payroll and general operating. The District has developed the attached cash flow
projection tools to aid in planning day to day cash management. Cash flow projections are updated based
on the latest state budget information. These reports track projected and actual cash activities, and balances
and identifies significant variances. The Quarterly Cash Flow Statement shows projected and actual cash
in and cash out. Variances between projected and actual cash flows are identified and explained on the
report as well as assumptions used to develop the projections.
The volatility of the state budget continues to make cash management a challenge for the District.
Cash flow updates will be provided to the Governing Board on a quarterly basis. The Projected Cash
Balance worksheet will include a rolling 12 month period.
Administrator Initiating Item:
Roy Pirchio
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
No
Final Disposition
Cabrillo College 2011-12 Cashflow Statement
April
Projected
Actual
122
May
Actual minus
Projection
Projected
Actual
June
Actual minus
Projection
Projected
Actual
Actual minus
Projection
Cashflow In
781,196.00
10,725,473.53
781,196.00
10,429,588.95
(295,884.58)
2,141,642.00
7,045,050.00
869,233.00
7,520,051.78
(1,272,409.00)
475,001.78
596,735.00
2,537,836.60
995,787.00
2,315,039.80
399,052.00
(222,796.80)
11,506,669.53
11,210,784.95
(295,884.58)
9,186,692.00
8,389,284.78
(797,407.22)
3,134,571.60
3,310,826.80
176,255.20
Payroll
Accts Payable
Other/Xfers
4,343,085.98
2,838,095.65
3,944,682.44
2,938,114.56
(398,403.54)
100,018.91
-
4,497,742.51
2,266,442.04
1,292,706.00
4,855,331.30
2,263,563.34
1,734,373.36
357,588.79
(2,878.70)
441,667.36
2,310,382.44
1,900,635.83
2,022,257.38
1,951,783.39
(288,125.06)
51,147.56
-
Total Cash Out
7,181,181.63
6,882,797.00
(298,384.63)
8,056,890.54
8,853,268.00
796,377.46
4,211,018.27
3,974,040.77
(236,977.50)
Surplus/(Deficit)
4,325,487.90
4,327,987.95
Apportionment
Other/Xfers
Total Cash In
Cashflow Out
2,500.05
Variance Reconciliation
1,129,801.46
(463,983.22)
(1,593,784.68)
(1,076,446.68)
(663,213.97)
Assumptions
April
Cash In:
Cash Out:
April STRS paid in May
(372,705.00)
May
Cash In:
Controller's Office
Last minute Apport Deferral
(1,272,409.00)
Fin Aid Higher than Anticipated
400,000.00
April STRS paid in May
GF State Matching FD 46
372,705.00
390,518.00
Cash In:
Controller's Office
Apport Adjust
399,052.00
Cash Out:
P/R Lower than Anticipated
288,000.00
Cash Out:
June
*
Projected Apportionment includes deferrals of $9,699,713
*
Assumes no deferrals in categorical programs
*
Cash In and Cash Out Projections include all Financial Aid Activity
413,232.71
123
Cabrillo College 2011-12 Projected Cash Balance
July
Beginning Cash Balance
September
October
November
December
January
February
March
April
May
June
14,130,344.13
Cashflow In:
Projected
11,012,682.83
Actual
10,634,144.83
TRAN Borrowing
Internal Borrowing
Variance (Actual-Projection)
(378,538.00)
Cashflow Out
Projected
Actual
TRAN Repayment
Variance (Actual-Projection)
August
(4,245,316.26)
(4,971,121.99)
(725,805.73)
4,021,675.58
4,689,518.49
7,470,620.61
9,007,012.56
6,933,540.25
7,681,942.77
6,631,568.60
7,759,057.17
667,842.91
1,536,391.95
748,402.52
1,127,488.57
(6,181,541.22)
(7,522,591.95)
(4,334,055.56)
(1,341,050.73)
(7,170,855.03)
(8,212,923.54)
(8,763,282.54)
(10,957,586.41)
(1,042,068.51)
(2,194,303.87)
(6,775,077.66)
(6,812,866.83)
(764,833.33)
(37,789.17)
14,430,424.10
14,033,653.35
2,690,562.89
2,227,166.25
(396,770.75)
(463,396.64)
(7,511,193.28)
(8,262,411.42)
(6,049,034.44)
(5,778,027.57)
(751,218.14)
271,006.87
4,066,475.78
5,338,148.12
6,930,014.70
7,134,527.68
1,271,672.34
204,512.98
(8,693,296.74)
(9,749,346.80)
(10,293,646.00)
(12,261,881.22)
(1,056,050.06)
(1,968,235.22)
11,506,669.53
11,210,784.95
(295,884.58)
5,179,029.00
4,381,621.78
4,007,663.00
(797,407.22)
(7,181,181.63) (8,056,890.54)
(6,882,797.00) (8,853,268.00)
298,384.63
(796,377.46)
3,134,571.60
3,310,826.80
176,255.20
(4,211,018.27)
(3,974,040.77)
236,977.50
Projected Ending Cash Balance
20,897,710.70
14,403,789.50
14,703,555.08
12,873,812.79
11,965,470.40
18,884,701.22
15,526,229.67
10,899,408.71
7,535,777.41
11,861,265.31
8,983,403.77
7,906,957.10
Actual Ending Cash Balance
19,793,366.97
12,626,237.95
13,420,326.97
10,144,683.33
11,090,873.67
16,862,115.60
13,311,254.28
8,900,055.60
3,772,702.06
8,100,690.01
7,636,706.79
6,973,492.82
Total Projected to Actual Cash Variance:
Approx $1.16 million withheld from May
Apportionment as an offset to projected
RDA payments
(933,464.28)
124
125
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
August 6, 2012
Financial Reports
ENCLOSURE(S)
REASON FOR BOARD CONSIDERATION
INFORMATION
ITEM NUMBER
Page 1 of 22
D.5
BACKGROUND:
The following financial reports are presented for the information of the Governing Board:
Report
Period Ending
Trial Balance
5/31/12
Page
2
Year-to-Date Budget Reports
5/31/12
General Fund
Child Development Fund
Building Fund
Revenue Bond 1998 Construction Fund
Revenue Bond 2004 (Series A) Construction Fund
Revenue Bond 2004 (Series B) Construction Fund
Debt Service Fund
Retiree Benefit Fund
3-4
5-6
7
8
9
10
11
12
Clearing and Revolving
5/31/12
13
Bookstore
5/31/12
14-15
Cafeteria
5/31/12
16-17
Associated Students
5/31/12
18
Scholarships/Loans
5/31/12
19
Student Center Fee
5/31/12
20
Student Representation Fee
5/31/12
21
Trust and Agency
5/31/12
22
Administrator Initiating Item:
Roy Pirchio
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
126
127
128
129
130
131
132
133
134
135
136
137
138
139
140
141
142
143
144
145
146
147
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 6, 2012
SUBJECT:
Cabrillo College Monthly Calendar
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 2
D.6
BACKGROUND:
The following calendar presents information about selected events and significant dates for the month of
August. Dates given are accurate as of July 25, 2012.
Administrator Initiating Item:
Kristin Fabos, Director of Marketing
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
148
August 2012
Marketing and Communications Department • 831/479-5744
Sunday
Monday
Tuesday
Wednesday
1
Cabrillo Stage
A Chorus Line,
7:30 PM, Crocker
Theater
2
Friday
Saturday
3
4
9
10
11
Ongoing:
WebAdvisor
Registration
Cabrillo Stage
A Chorus Line,
7:30 PM, Crocker
Theater
Cabrillo Stage
Anything Goes,
7:30 PM, Crocker
Theater
Cabrillo Stage
A Chorus Line,
2:00 PM, Crocker
Theater
Anything Goes,
7:30 PM, Crocker
Theater
5
6
7
8
12
13
14
15
Cabrillo Stage
Anything Goes,
7:30 PM,
Crocker Theater
Escaping Queens,
8:00 PM, Black Box
Cabrillo Stage
Anything Goes,
7:30 PM,
Crocker Theater
Escaping Queens,
8:00 PM, Black Box
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Cabrillo Stage
Anything Goes,
2:00 PM, Crocker
Theater
Cabrillo Stage
Anything Goes,
2:00 PM,
Crocker Theater
Escaping Queens,
3:00 PM, Black Box,
CLOSING: A Chorus
Line, 7:30 PM,
Crocker Theater
CLOSING:
Cabrillo Stage
Anything Goes,
2:00 PM ,
Crocker Theater
Escaping Queens,
3:00 PM, Black Box
Governing Board
Closed Session,
5:00 PM, Meeting,
6:00 PM, Watsonville
Center
Flex Week begins -->
Breakfast with Brian,
8:30 - 10:00 AM
Cafeteria
Fall Semester Begins
Cabrillo Gallery
presents, A Bridge
Beyond Borders
through Sept. 28
TA Auditions for
fall production,
7:00 PM, Crocker
Theater
Coming in Early September
Sept. 3
Labor Day Holiday
Sept. 4
Men’s Soccer vs. Santa Rosa, 7:00 PM
Sept. 9
Women’s Soccer vs. Cypress, 1:00 PM
Sept. 17 Governing Board Meeting, 5:00 PM, Sesnon House
.
Thursday
Cabrillo Stage
Anything Goes,
7:30 PM, Crocker
Theater
TA Auditions for fall
production, 7:00 PM,
Crocker Theater
Cabrillo Stage
Anything Goes,
7:30 PM, Crocker
Theater
Cabrillo Stage
A Chorus Line,
7:30 PM, Crocker
Theater
World Premiere:
Escaping Queens,
8:00 PM, Black Box
Theater
Cabrillo Stage
Anything Goes,
7:30 PM,
Crocker Theater
Escaping Queens,
8:00 PM, Black Box
<-- Flex Week ends
All College Day,
8:00 AM, Crocker
Theater
Women’s Soccer vs.
Las Positas, 5:00 PM
.
Cabrillo Stage
A Chorus Line,
2:00 PM,
Crocker Theater
Escaping Queens,
8:00 PM, Black Box,
Anything Goes, 7:30
PM, Crocker Theater
Cabrillo Stage
Anything Goes,
2:00 PM & 7:30 PM,
Crocker Theater
Escaping Queens,
8:00 PM, Black Box