1
Cabrillo College Governing Board
Monday, September 17, 2012
Cabrillo College Sesnon House
6500 Soquel Drive
Aptos, California 95003
OPEN SESSION (McPherson Room)
PAGE
1. Call to Order and Roll Call
TIME
5:00
2. Adoption of Agenda
3. Public Comments Regarding Closed Session Items (three minute
time limit per speaker)
Please notify clerk if you desire to speak to the Board.
4. Announcement of Closed Session
5. Adjourn to Closed Session
CLOSED SESSION (Pino Alto Room)
1. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: Victoria Lewis
Employee Organization: CCEU
2. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: Victoria Lewis
Employee Organization: CCFT
3. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: Brian King
Employee Organizations: Management and Confidential
Employees
OPEN SESSION (McPherson Room)

Call to Order and Roll Call

Report Out of Closed Session
6:00
A. Consent Items
1. Minutes and Consent Agenda (these items are approved when
the agenda is approved unless a Board member wishes to
discuss)
a) Minutes of August 6
2. Register of Warrants
6:05
7
13
It is recommended that the Governing Board ratify warrant
numbers 93206–94185 for the amount of $5,550,412.81.
3. Quarterly Financial Status Report CCFS 311Q
47
It is recommended that the Governing Board accept the report,
CCFS 311Q Quarterly Financial Status Report, and order its
inclusion on the official minutes of the College.
4. Resolution Number 059-12 2012-13 Appropriation Limit (Gann
Limit)
It is recommended that the Governing Board adopt the Resolution
to establish the Appropriations Limit for 2012-13.
53
2
September 17, 2012
A. Consent Items (continued)
5. Jack and Peggy Baskin Technology Center for Engineering,
Computing, and Physics
57
It is recommended that the Governing Board accept the $894,495
and Baskin Technology Center Preservation Endowment
proceeds, and designate the 800 building as the Jack and Peggy
Baskin Technology Center for Engineering, Computing, and
Physics. It is further recommended that the Board authorize the
Vice President of Administrative Services to execute and make all
necessary arrangements in relation to this grant agreement on
behalf of the college.
6. Cabrillo Extension Class Approval
59
It is recommended that the Governing Board approve the
Extension classes as proposed for Fall 2012, and authorize these
classes to be repeated as frequently as public interest warrants,
in accordance with Board Policies 7000-7080.
7. Bay Area Community College Consortium Grant #12-342-004
61
It is recommended that the Governing Board accept the $300,000
grant from the California Community College Chancellor’s Office.
It is further recommended that the Board authorize the Vice
President of Administrative Services to execute and make all
necessary arrangements in relation to this grant agreement and
any future amendments on behalf of the college.
8. Academy for College Excellence Grant from Rockefeller
Philanthropy Advisors
63
It is recommended that the Governing Board accept this grant. It
is further recommended that the Board authorize the Vice
President of Administrative Services to execute and make all
necessary arrangements in relation to this grant agreement on
behalf of the college.
9. Human Resources Report
65
It is recommended that the Governing Board ratify and/or approve
the human resources management report.


Introduction of Newly Appointed Faculty and Staff
Oral Communications - Members of the audience may speak to
non-agenda items (three minute time limit per speaker)
Special Presentation
Carolyn Jackson, Director of Articulation and Honors Transfer
Program, will provide a review of the Honors Transfer Program.
6:15
B. Oral Reports
1. Board Members’ Reports
6:25
2. Student Trustee’s Report
6:28
3. Superintendent’s Report
6:30
3
September 17, 2012
B. Oral Reports (continued)
4. CCEU
6:32
Comments on issues of interest to the Cabrillo Classified
Employees Union
5. CCFT
6:35
Comments on issues of interest to the Cabrillo College
Federation of Teachers
6. Faculty Senate
6:38
Comments on issues of interest to the Faculty Senate
C. Action Items
1. Facilities Master Plan (FMP) as of June 30, 2012 Semi-Annual
Update, Revision and Project Status
67
It is recommended that the Governing Board approve the
Facilities Master Plan as presented.
2. Resolution 058-12: Reduction or Discontinuance of Classified
Service
73
It is recommended that the Governing Board adopt Resolution
058-12 as presented.
3. Authorization to Dispose of Surplus Equipment
77
It is recommended that the Governing Board authorize the Vice
President, Administrative Services to dispose of the equipment
listed as surplus, according to Board Policy 4160.
4. Approval: Five Year Capital Construction Plan 2014-18
81
It is recommended that the Governing Board authorize the VicePresident of Administrative Services to submit the Five-Year
Capital Construction Plan and Final Project Proposal (FPP) for
2014-2018.
5. Transcript Fee Adjustment
83
It is recommended that the Governing Board approve an increase
in the Regular Transcript Fee to $7, including $2 convenience
fee, and a decrease in Rush Transcript Fee to $20, including $2
convenience fee.
6. Increase in the Student Health Fee
85
It is recommended that the Governing Board approve an increase
of $1.00, from $18.00 to $19.00, in the Student Health Fee
beginning with spring semester 2013.
7. Award of Bid: Bldg. 800 Remodel Hazmat Abatement Project
87
It is recommended that the Governing Board award the bid to the
qualified low bidder.
8. Resolution 060-12 in Support of Prop 30: Sales and Income Tax
Increase
It is recommended that the Governing Board approve resolution
060-12.
89
6:41
4
September 17, 2012
C. Action Items (continued)
9. Approval of New VAPA Performance Venue Daily Use Fees
93
It is recommended that the Governing Board approve the VAPA
Complex Performance Venue Use Fees. It is further
recommended that the Board authorize the Vice President of
Administrative Services to execute and make all necessary
arrangements in relation to this grant agreement on behalf of the
college.
10. Negotiated Agreement for 2012-13: CCFT and District
95
It is anticipated that the negotiated agreement for 2012-13: CCFT
and District will be presented for Governing Board approval.
11. Negotiated Agreement for 2012-13: CCEU and District
97
It is anticipated that the negotiated agreement for 2012-13: CCEU
and District will be presented for Governing Board approval.
12. 2012-13 Confidential Compensation Proposal
99
It is anticipated that the 2012-13 Confidential Compensation
Proposal will be presented for Governing Board approval.
13. 2012-13 Budget Reduction Plans, Phase IV
101
It is recommended that the Governing Board approve the Phase
IV budget reduction plans as presented.
14. 2012-13 Final Budget
105
It is recommended that the Governing Board approve the 201213 Final Budget.
7:15
D. Information Items
1. Quarterly Investment Report
107
The Quarterly Investment report is provided for Governing Board
information.
2. Financial Reports
113
The financial reports are provided for Governing Board
information.
3. Honors Transfer Program Update
135
The Honors Transfer Program update is provided for Governing
Board information.
4. Watsonville Center Annual Report
137
The Watsonville Center annual report is provided for Governing
Board information.
5. Board Policy Revisions: Office of Instruction, First Reading
139
Board policies are presented as a first reading for Governing
Board review and will return for action at the next Governing
Board meeting.
6. Accreditation Self Study Update
The Accreditation Self Study update is provided for Governing
Board information.
143
5
September 17, 2012
D. Information Items (continued)
7. Student Services, Board Policies, First Reading
147
Board policies are presented as a first reading for Governing
Board review and will return for action at the next Governing
Board meeting.
8. Cabrillo College Monthly Calendar
153
The Cabrillo College activities calendar for the month of
September is provided for Governing Board information.
9. Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board may discuss items to be
placed on the agenda for the future Board meetings.
CLOSED SESSION
ADJOURN
7:45
For ADA related meeting accommodations, contact Dominique Hansen, Executive Assistant to the
President, at (831) 479-6306 at least 24 hours in advance of the meeting.
6
7
Minutes of Meeting
CABRILLO COLLEGE GOVERNING BOARD
August 6, 2012
REGULAR MEETING
The regular monthly meeting of the Cabrillo College Governing Board was held at the
Watsonville Center, 318 Union Street, Watsonville, California on Monday, August 6, 2012.
Chair Al Smith opened the meeting in Open Session at 5:09 pm. Roll was taken; present
were Chair Smith, Trustees Edward Banks, Margarita Cortez, Gary Reece, Rachael Spencer,
Susan True, and Donna Ziel. Chair Smith asked for Public Comments on Closed Session
items. There were no public comments.
Closed Session items were announced and the meeting was adjourned to Closed Session at
5:10 p.m. Closed Session was adjourned at 6:05 pm. Open session was reopened at
REPORT OUT OF CLOSED SESSION
There are three replacement pages: pg. 49, pg 69, pg. 111.
No action was taken in closed session. There was no report out of closed session.
PROCEDURAL ITEMS
It was moved and seconded (Banks/Reece) to approve the consent agenda items, including the
minutes from the June 4, 2012 special meeting and June 11, 2012 regular meeting.
CALL TO ORDER
REPORT OUT OF
CLOSED SESSION
APPROVAL OF
CONSENT AGENDA
AND MINUTES
Item #9: Trustee Spencer congratulated Michael Bellew on 38 years of service to the college
and on behalf of the board, wished him a wonderful retirement.
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Green
AYES: Banks, Cortez, Reece, Smith, Spencer, True, Ziel
NOES: None
ABSENT: None
ABSTAIN: None
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF
Georg Romero was introduced as the newly appointed Library Director.
ORAL COMMUNICATIONS
None.
INFORMATION ITEMS
Solari Green Technology Center Report
The Solari Green Technology Center report was provided for Governing Board
information.
ORAL REPORTS
Board Trustees’ Reports
None.
Student Trustee’s Report
Cedar Green reported that he will attend a two day student trustee conference in San
Francisco on Friday. The student senate is planning to initiate a voter registration campaign
this fall to educate the public about the potential budget cuts if the tax initiatives fail.
1 of 5
INTRODUCTION OF
NEWLY APPOINTED
FACULTY AND
STAFF
ORAL
COMMUNICATIONS
SCOTTS VALLEY
CENTER REPORT
ORAL REPORTS
BOARD TRUSTEE
REPORTS
STUDENT
TRUSTEE’S
REPORT
8
Minutes of Meeting
August 6, 2012
Superintendent’s Report
Brian noted that Staff Development Day, August 2, 2012 was successful and thanked the
planning team: Tatiana Bachuretz, Melissa Brilino, Olga Diaz, Alta Northcutt, Rhiannon
Surrenda and Rock Pfotenhauer.
SUPERINTENDENT’S
REPORT
He also noted that Flex week begins Monday August 20, 2012 with Breakfast with Brian and
many wonderful activities all week culminating with All College Day on the morning of
August 24, 2012 in the theater.
CCFT
Paul Harvell thanked the planning team for Staff Development Day. He noted that we are
dealing with tough issues in negotiations; we are going into unchartered territory which also
opens up new opportunities. What the state gives us will determine how this turns out. We
are dealing with it as best we can.
Faculty Senate
Michael Mangin noted that the Phase IV cuts presented at this meeting are painful and it is
unquestionable that they will adversely affect students. Michael asked the board what would
they like the faculty senate to be talking and thinking about.
Trustee Spencer: Guide us toward the future of what the college will look like in 10-20 years.
The cuts are painful, but they are here. How do we keep our excellence?
Trustee Reece: What will we be when we grow down?
Trustee Smith: Let’s try to preserve the “Cabrillo way.”
Trustee Banks: Consider how to peacefully coexist given the challenges; keep up good
relations.
Trustee Ziel: Please stay focused on what students need; there will be changes as we grow
down.
Trustee True: Students do better with more contact with faculty; Is there a way to get more
student access to faculty?
Trustee Cortez: Where we will be in 20 years, not hypothetically but specifically? How do
we strengthen students—consider the big picture but also the local community. What are the
needs in the near future and in the longer term?
Trustee Green: Keep as many classes as possible and at the high caliber we now have. Don’t
cut all of the fun classes. His favorite class is Philosophy of Mind.
CCEU
Olga reiterated that CCEU understands the need for cutbacks is being externally imposed, but
noted that the process being used is troublesome. When the CCEU president’s position was
cut, CCEU tried to follow the process. When the CPC recommendation was not to cut that
position, it was ignored and was taken to the board for action. She noted that CCEU hopes
not to see any more of the divisive approach taken in the Negotiations News and recognized
that its distribution has ceased. She also noted that the approach at the negotiations table is
disheartening. CCEU has attempted to address the District concerns over sustainability by
offering permanent fixes rather than one time fixes and hope to see potential change. It is sad
to see coworkers lose jobs or be bumped; CCEU is ready to support strong campaign to pass
the tax initiatives in November and hopes to find a united voice to do that. On a happier note,
the Staff Development Day was well received, there was a better than expected turnout, and
staff enjoyed the workshops. Olga thanked Rock—whose calm and enthusiastic manner is
much appreciated—the planning team, and especially to Melissa Brilino.
2 of 5
CCFT
FACULTY SENATE
CCEU
9
Minutes of Meeting
August 6, 2012
ACTION ITEMS
Dominican Hospital and Cabrillo College Health Career Academy and Scholarship Program
It was recommended that the Governing Board accept the $50,000 grant from California
Endowment and the Dominican Hospital Foundation. It is further recommended that the
Board authorize the Vice President, Administrative Services to execute and make all
necessary arrangements in relation to this grant agreement and any future amendments on
behalf of the college.
ACTION ITEMS
DOMINICAN
HOSPITAL AND
CABRILLO COLLEGE
HEALTH CAREER
ACADEMY AND
SCHOLARSHIP
PROGRAM
A motion was made (Spencer/Reece) to approve the program.
The motion carried.
Board Policy Revisions: Office of Instruction, Second Reading
It was recommended that the Governing Board approve the revised Board Policies 3300,
5105, and 5130.
BOARD POLICY
REVISIONS: OFFICE
OF INSTRUCTION,
SECOND READING
A motion was made (Reece/Spencer) to approve the Board policies.
The motion carried.
Board Policy Revisions, Student Services, Second Reading
It was recommended that the Governing Board approve Board Policies 5205, 5510, and
2015.
BOARD POLICY
REVISIONS,
STUDENT SERVICES,
SECOND READING
A motion was made (Green/Smith) to approve the Board policies.
The motion carried.
Recommendation for Appointment to the Cabrillo College Foundation Board of Directors
It was recommended by the Cabrillo College Foundation Board that the Cabrillo College
Governing Board replace Alan Smith with Margarita Cortez to serve on the Cabrillo
College Foundation Board beginning 2012-13.
A motion was made (Reece/Spencer) to approve the appointments.
The motion carried.
Award of Bid: AEC VAPA Bldg. 2000/3000 HVAC Acoustic
It was recommended that the Governing Board award the bid for the AEC VAPA Bldgs.
2000/3000 HVAC Acoustic Project to Cen Con Construction, Inc., the lowest qualified
bidder, in the amount of $694,400.
RECOMMENDATION
FOR APPOINTMENT
TO THE CABRILLO
COLLEGE
FOUNDATION
BOARD OF
DIRECTORS
AWARD OF BID: AEC
VAPA BLDG.
2000/3000 HVAC
ACOUSTIC
A motion was made (Ziel/Banks) to award the bid for the AEC VAPA Bldgs. 2000/3000
HVAC Acoustic Project.
The motion carried.
Resolution 057-12: Child Care Grant Agreements with California Department of
Education for Fiscal Year 2012-2013
It was recommended that the Governing Board accept the three grants totaling $402,886
from the California Department of Education and authorize the Vice President of
Administrative Services to enter into Agreements CSPP-2573, CCTR-2311, CFCC-2028
with the California Department of Education by approving Resolution 057-12.
3 of 5
RESOLUTION 057-12:
CHILD CARE GRANT
AGREEMENTS WITH
CALIFORNIA
DEPARTMENT OF
EDUCATION FOR
FISCAL YEAR 20122013
10
Minutes of Meeting
August 6, 2012
It was moved and seconded (True/Cortez) to adopt resolution 057-12.
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Green
AYES: Banks, Cortez, Reece, Smith, Spencer, True, Ziel
NOES: None
ABSENT: None
ABSTAIN: None
Approval of Lease, 1 year: Pajaro Valley Unified School District Adult Education
Program, Watsonville FY12/13
It was recommended that the Governing Board authorize the Vice President,
Administrative Services to renew a one year lease with the Santa Cruz County Office of
Education SOS Program.
A motion was made (Banks/Spencer) to approve the lease.
The motion carried.
2012-13 Managers’ Compensation Proposal
The 2012-13 Managers’ compensation proposal was presented for Governing Board
approval.
APPROVAL OF
LEASE, 1 YEAR:
PAJARO VALLEY
UNIFIED SCHOOL
DISTRICT ADULT
EDUCATION
PROGRAM,
WATSONVILLE
FY12/13
2012-13 MANAGERS’
COMPENSATION
PROPOSAL
A motion was made (Reece/Ziel) to approve the 2012-13 managers’ compensation
proposal.
The motion carried. True: The board appreciates the managers taking a leadership role.
2011-12 through 2014-15 Budget Planning Parameters
It is recommended that the Governing Board approve the 2011-12 through 2014-15 budget
planning parameters.
2011-12 THROUGH
2014-15 BUDGET
PLANNING
PARAMETERS
A motion was made (Reece/Spencer) to approve the 2011-12 through 2014-15 budget
planning parameters.
Susan thanked Victoria and Graciano for their expert work to manage the cash flow issue.
She noted that our fund balance is being used as planned and that $10 million of the yearend balance will be in cash deferrals; the fiscal team is dealing with very low cash on hand
while still using our fund balance to help with revenue reductions.
The motion carried.
INFORMATION ITEMS
2012-13 Budget Reduction Plans, Phase IV
The 2012-13 budget reduction plans, phase IV were provided for Governing Board
information.
Trustee Cortez noted that we need to do what we can to preserve classes.
Facilities Master Plan Project Status
The Facilities Master Plan project status was provided for Governing Board information.
4 of 5
2012-13 BUDGET
REDUCTION PLANS,
PHASE IV
FACILITIES MASTER
PLAN PROJECT
STATUS
11
Minutes of Meeting
August 6, 2012
2011-12 Cash Flow Update – Fourth Quarter
The 2011-12 cash flow update – fourth quarter - was provided for Governing Board
information.
Victoria pointed out the ending cash balance in June is $6.9M, $4M of which is borrowed.
Cabrillo would have had a $2.9M cash balance had we not participated in the FY 2011-12
mid-year TRANs program, which was necessary to meet payroll. It cost Cabrillo
approximately $90K to participate in the mid -year TRANs program this past fiscal year.
Trustee Banks asked if we are in a safe harbor with regard to RDA funds? RDA is
anticipated as part of the mid-year cuts; we have a hold harmless clause in state budget but
when there is no money, nothing is off the table.
Financial Reports
The financial reports were provided for Governing Board information.
Cabrillo College Monthly Calendar
The Cabrillo College activities for the month of August were presented for Governing
Board information.
Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board discussed items to be placed on the agenda for the
future Board meetings.
ADJOURN
The open session of the Cabrillo College Governing Board was adjourned at 6:54 p.m.
Respectfully submitted,
Secretary
5 of 5
2011-12 CASH FLOW
UPDATE – FOURTH
QUARTER
FINANCIAL REPORTS
CABRILLO COLLEGE
MONTHLY
CALENDAR
AGENDA FOR NEXT
BOARD MEETING
ADJOURNMENT
12
13
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
September 17, 2012
Register of Warrants
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 34
A.2
BACKGROUND:
The following warrants are submitted for Governing Board ratification:
REGISTER NO.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
DATE
WARRANT NO.
07-02-12
07-05-12
07-12-12
07-19-12
07-26-12
07-26-12
08-01-12
08-01-12
08-01-12
08-09-12
08-15-12
08-16-12
08-23-12
08-23-12
93206-93210
93211-93342
93343-93511
93512-93581
93582-93609
93610-93748
93749-93763
93764-93764
93766-93767
93768-93916
93917-93917
93918-94055
94056-94147
94148-94185
TOTAL AMOUNT
10,655.71
759,803.96
1,317,556.56
224,970.59
77,778.42
454,645.36
192,308.47
12,241.80
4,741.11
654,426.19
184.00
1,384,043.69
239,892.37
217,164.58
$5,550,412.81
* NOTE: Student refund and financial-aid registers totaling $1,999,726.66 are available in the Business Office
for review.
RECOMMENDATION:
It is recommended that the Governing Board ratify warrant numbers 93206–94185 for the amount of
$5,550,412.81.
Administrator Initiating Item:
Roy Pirchio
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
September 17, 2012
Quarterly Financial Status Report CCFS 311Q
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
A.3
ENCLOSURE(S)
Page 1 of 5
BACKGROUND:
AB2910, Chapter 1486, Statutes of 1986, requires California Community College Districts to report
quarterly on their financial condition. The process is as follows:
After the end of each quarter, each District will prepare the quarterly report form, CCFS 311Q.
The District chief executive officer and chief business officer certify the accuracy of the data
and present the report to the Governing Board. The District Governing Board is to review the
report at a regularly scheduled meeting and enter it into the minutes of the meeting.
District staff submits the report to the Chancellor’s Office 45 calendar days following the end of
the quarter.
The financial status of the District, as of the fourth quarter of the fiscal year, is according to budget
expectations.
FISCAL IMPACT:
None
RECOMMENDATION:
It is recommended that the Governing Board accept the report, CCFS 311Q Quarterly Financial
Status Report, and order its inclusion on the official minutes of the College.
Administrator Initiating Item:
Graciano Mendoza
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
48
49
50
51
52
53
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
September 17, 2012
Resolution Number 059-12
2012-13 Appropriation Limit (Gann Limit)
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
Page 1 of 3
ITEM NUMBER
A.4
BACKGROUND:
The Governing Board is required to adopt an annual resolution to establish the appropriation limit. This
may be done at a regularly scheduled meeting or noticed special meeting. As also required,
documentation used in determination of the limit has been available to the public for 15 days.
Limitation information will be reported to the Chancellor’s Office on the Annual Financial and Budget
Report, CCFS-311.
RECOMMENDATION:
It is recommended that the Governing Board adopt the Resolution to establish the Appropriations Limit
for 2012-13.
Administrator Initiating Item:
Graciano Mendoza
Victoria A. Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
54
CABRILLO COLLEGE
RESOLUTION NUMBER 059-12
WHEREAS, in compliance with the Government Code, the Appropriation Limitation
calculation has been completed as prescribed by the Chancellor’s Office and
WHEREAS, in compliance with the Government Code, documentation used in
determination of the limit has been available to the public for fifteen days, then
BE IT THEREFORE RESOLVED that the attached Appropriation Limitation for 201213 is herewith adopted.
I certify that the foregoing resolution was adopted at the regular meeting of the Cabrillo
College Governing Board held on September 17, 2012.
DATE:____________________________
AYES:
NOES:
ABSENT:
_________________________________________
Secretary
55
CALIFORNIA COMMUNITY COLLEGES
GANN LIMIT WORKSHEET
2011-2012
DISTRICT NAME: _Cabrillo Community College District________
DATE: ____9/04/11___
I.
2012-13 APPROPRIATIONS LIMIT:
A. 2011-12 Appropriations Limit
B. 2012-13 Price Factor: 1.0377
C. Population factor:
$ 68,253,012
1. 2010/2011 Second Period Actual FTES 11,914.83
2. 2010/2011 Second Period Actual FTES 12,483.43
3. 2011/2012 Population change factor
1.05___
(line C.2. divided by line C.1.)
D. 2011-2012 Limit adjusted by inflation and population factors
$…74,367,458…
(line A multiplied by line B and line C.3.)
E. Adjustments to increase limit:
1. Transfers in of financial responsibility
$ ......................
2. Temporary voter approved increases
____________
3. Total adjustments - increase
____________
Sub-Total
$.......................
F. Adjustments to decrease limit:
1. Transfers out of financial responsibility
2. Lapses of voter approved increases
3. Total adjustments - decrease
G. 2012-2013 Appropriations Limit
II. 2012-2013 APPROPRIATIONS SUBJECT TO LIMIT:
A. State Aid (General Apportionment, Apprenticeship
Allowance, Basic Skills, and Partnership for Excellence)
B. State Subventions (Home Owners Property Tax Relief,
Timber Yield tax, etc.)
C. Local Property taxes
D. Estimated excess Debt Service taxes
E. Estimated Parcel taxes, Square Foot taxes, etc.
F. Interest on proceeds of taxes
G. Local appropriations from taxes for unreimbursed State,
court, and federal mandates
H. 2011-2012 Appropriations Subject to Limit
$ ......................
___________
<
>
$ 74,367,458
$
29,890,377
____159,298
18,576,873
0_
0_
20,701
<
$
0 >
48,647,249
56
57
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
September 17, 2012
SUBJECT:
Jack and Peggy Baskin Technology Center for Engineering,
Computing, and Physics
REASON FOR BOARD CONSIDERATION
Background:
ACTION
ITEM NUMBER
A.5
ENCLOSURE(S)
Page 1 of 1
The Cabrillo College Foundation received a gift of $894,495 from the Jack and Peggy Baskin Foundation
in support of the renovation of building 800 and the programs that will be housed there. This gift builds on
the $4.3 million, five-year grant received last year from the U.S. Department of Education to significantly
‘scale up’ and centralize support services for Science, Technology, Engineering and Math (STEM) majors.
In recognition of the financial support provided by the Baskin Foundation, the 800 building will be named the
Jack and Peggy Baskin Technology Center for Engineering, Computing, and Physics.
The $894,495 gift provides $250,000 toward construction costs not covered by the U.S. Department of
Education grant as well as a $500,000 building preservation endowment for the new Jack and Peggy Baskin
Technology Center for Engineering, Computing, and Physics, which will feature an expanded and improved
facility as well as targeted program support for Cabrillo’s STEM students. At present, Engineering, Physics,
MESA, and Computer Science programs are located throughout the campus, many in temporary facilities.
This grant will co-locate all of those programs in one, state-of-the-art facility, tailored to students’ needs.
In addition, the grant from the Jack and Peggy Baskin Foundation will establish and fund the Baskin Girls in
Engineering and Technology Summer Program. This program will serve between 25 and 30 Santa Cruz
County middle school girls with a week-long summer program that will expose girls to engineering and
technology through exciting, hands-on projects, with the goal of increasing the number of female students
enrolled in Cabrillo engineering and technology programs, and ultimately, addressing the nationwide
shortage of women in these fields.
This gift brings the Baskin Foundation’s total donations to the Cabrillo College Foundation to
nearly $1,500,000. Prior to this most recent gift, they funded the Baskin Childcare Center, Cabrillo
Advancement Program and supported Women’s Educational Success (WES).
Fiscal Impact:
Revenue and expenditures will reflect an increase of $250,000 for construction and, when the $500,000
endowment is mature, approximately $20,000 a year in perpetuity for the preservation of the Jack and
Peggy Baskin Technology Center for Engineering, Computing and Physics.
Recommendation:
It is recommended that the Governing Board accept the $894,495 and Baskin Technology Center
Preservation Endowment proceeds, and designate the 800 building as the Jack and Peggy Baskin
Technology Center for Engineering, Computing, and Physics. It is further recommended that the Board
authorize the Vice President of Administrative Services to execute and make all necessary arrangements in
relation to this grant agreement on behalf of the college.
Administrator Initiating Item:
Wanda Garner, Dean, NAS
Kathie Welch, Dean, HAWK
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes X No
 Yes  No
Final Disposition
58
59
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
September 17, 2012
Cabrillo Extension Class Approval
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
ACTION
ENCLOSURE(S)
Page 1 of 1
A.6
BACKGROUND:
The following new Cabrillo Extension fee-supported classes are proposed for the Fall 2012 program.
Classes have been reviewed and endorsed by members of the appropriate Cabrillo Division.
Business Basics for Artists
Simple & Easy Bookkeeping
Tech Tips & Tricks for Selling Your Art
Contracts, Taxes & Trademarks
Intermediate Forging & Tool Making
Customer Service Essentials
Delightful Apple Desserts
An Italian Lunch
Halloween Cupcakes
Thanksgiving Desserts
“A” is for Appetizer
Project Management for the Rest of Us
Making Meetings Work – The Essentials
Making Meetings Work – High Engagement
PivotTables, PivotCharts & Macros
Kick Start Your Health – The Power of PlantBased Nutrition
College Athletic Scholarship - How Do We
Get It?
FISCAL IMPACT:
Extension classes are fee-supported.
RECOMMENDATION:
It is recommended that the Governing Board approve the Extension classes as proposed for Fall
2012, and authorize these classes to be repeated as frequently as public interest warrants, in
accordance with Board Policies 7000-7080.
Administrator Initiating Item:
Rock Pfotenhauer, Dean, CEED
Wanda Garner, Dean, NAS
Kathie Welch, Dean, HAWK
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
60
61
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
September 17, 2012
FROM: PRESIDENT
SUBJECT:
Bay Area Community College Consortium Grant #12-342-004
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1of 2
A.7
The college has received a grant of $300,000 of Perkins 1B State Leadership funds from the
Chancellor’s Office to support our continued leadership of the Bay Area Community College
Consortium for the 2012-13 fiscal year.
BACKGROUND:
The 113 community colleges are organized into seven regional consortia to provide support for the
coordination and improvement of career and technical education (CTE) programs. Since 2008,
Cabrillo has been the fiscal agent and leader of the Bay Area Community College Consortium
(BACCC) that includes 26 colleges between Santa Rosa Junior College in the north and Monterey
Peninsula College in the south.
The regional consortia identify and meet regional educational needs, provide training to local
professionals and field-based information to state leaders, disseminate effective practices,
recommend funding priorities, and support the achievement of statewide leadership goals and
initiatives. They also play a role in program approval, checking that labor demands are sufficient to
justify any new program and mediating between colleges when there are concerns about
duplicative programs saturating the labor market.
(Continued)
FISCAL:
An increase of $300,000 in revenue and expenditures.
RECOMMENDATION:
It is recommended that the Governing Board accept the $300,000 grant from the California
Community College Chancellor’s Office. It is further recommended that the Board authorize the
Vice President, Business Services to execute and make all necessary arrangements in relation to
this grant agreement and any future amendments on behalf of the college.
Over this next year BACCC will continue leading a regional healthcare partnership that is engaging
the 26 colleges as well as Workforce Investment Boards, Unions, major regional employers such
as Kaiser Permanente, Sutter, and Dignity, foundations and other stakeholders. In addition it will
continue ongoing partnerships in the energy and green technology and water/waste water sectors
and the industrial maintenance, machinist/mechanic career cluster. BACCC will also continue its
leadership role in pioneering ways for colleges to become more data driven in managing their
portfolio of CTE investments.
Administrator Initiating Item:
Rock Pfotenhauer, Dean CEED
Wanda Garner, Dean, NAS
Kathie Welch, Dean, HAWK
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
62
In the last year the consortia have become a primary component of the Doing What Matters for
Jobs and the Economy campaign led by the Vice Chancellor for Workforce Economic
Development, Van Ton-Quinlivan. Key elements of this campaign include organizing regional,
sector-based, workforce development partnerships and making better use of data to manage CTE
portfolios. BACCC has been a leader in this effort through its convenings of regional partnerships
and its replication of Cabrillo’s CTE Employment Outcomes survey at other colleges.
Page 2 of 2
63
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
September 17, 2012
SUBJECT:
Academy for College Excellence Grant from Rockefeller
Philanthropy Advisors
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
A.8
ENCLOSURE(S)
Page 1 of 1
Background:
The college has received notification that a grant in the amount of $64,756 will be awarded from
Rockefeller Philanthropy Advisors to support faculty member Diego (James) Navarro’s work
directing the Academy for College Excellence. The funds cover 50% of his salary and benefits for
the academic year 2012-2013 and include an 8% indirect fee amount.
Fiscal Impact:
An increase in the amount of $64,756 in revenue and expenditures.
Recommendation:
It is recommended that the Governing Board accept this grant. It is further recommended that the Board
authorize the Vice President of Administrative Services to execute and make all necessary arrangements in
relation to this grant agreement on behalf of the college.
Administrator Initiating Item:
Wanda Garner, Dean, NAS
Kathie Welch, Dean, HAWK
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes X No
 Yes  No
Final Disposition
64
65
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
September 17, 2012
SUBJECT:
Human Resources Management Report
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
ACTION
Page 1 of 2
A.9
Background:
Requesting ratification and/or approval of the following employment transactions:
FISCAL IMPACT: Within budgeted FTE’s.
RECOMMENDATION: It is recommended that the Governing Board ratify and/or approve the transactions
as described on the attached page.
Administrator Initiating Item:
Loree McCawley/Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
66
Name
Department/Division
Position
Effective Date
Action
ANDRES, Ryan
IT/Administrative Services
Network Administrator
09/16/12
Resignation
(DOH: 07/01/10)
CASPERS, Megan
Mathematics/NAS
Mathematics Instructor
10/16/12–12/14/12
Unpaid Leave of Absence
FAIRHURST, Betty
Student Health Services/
Student Services
*Administrative Assistant
12/30/12
Retirement
(DOH: 06/04/01)
JENTZ, Jerome
Career Educ. & Economic
Development/Instruction
Accounting Specialist
09/04/12
*Appointment
KILMER, Renée
VP Instruction
Assistant Superintendent/ Vice
President, Instruction
08/14/12–10/17/12
Unpaid Leave of Absence
NUNES, William
FP&PO/Administrative
Services
Electrician/HVAC Maintenance
Technician
09/04/12
Appointment
PEREZ, Beatriz
VP Instruction
Confidential Executive Assistant
12/30/12
Retirement
(DOH: 12/01/06)
*Categorically-funded
Note: Appointments are subject to successful completion of all employment regulatory compliance requirements
September 2012
Page 2 of 2
67
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
September 17, 2012
Facilities Master Plan (FMP) as of June 30, 2012
Semi-Annual Update, Revision and Project Status
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
C.1
ENCLOSURE(S)
Page 1 of 6
BACKGROUND:
This report provides a detailed summary of Facilities Master Plan (FMP) projects recently completed,
projects under construction or active planning, projects approved for future construction as well as
recommendations for changes to FMP projects, scope, budget or schedule. The FMP is officially revised
monthly and was last presented in January 2012.
RECOMMENDATION:
It is recommended that the Governing Board approve the Facilities Master Plan as presented in this report.
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
68
June, 2012 – Cabrillo College Facilities Master Plan
Summary of Revisions and New Activities to the Approved March 2012 FMP
Arts Education Classrooms Project
Final Certification by DSA received and closed.
Arts Education Remediation Project. Staff is working to identify alternative corrective measures in
order to resolve deficiencies such as HVAC (Heating, Ventilation & Air Conditioning) throughout the
five buildings and water leaks in the Theater and Music buildings.
Health and Wellness Project
Nursing, Radiology Technology, Medical Assisting, Dental Hygiene, Health and Wellness, and the
Stroke Center are fully operational. Final Certification by DSA received and closed. Equipment is
in the process of being purchased by Cabrillo Purchasing department.
Building 300 Renovation
Final Certification by DSA received and closed. Equipment is in the process of being
purchased by Cabrillo Purchasing department.
Watsonville Green Technology Center
This project was developed in collaboration with staff and faculty in order to construct a 14,000 square
foot LEED Platinum Level certified “green” community education center. The District received a
grant for $2.5 million from Economic Development Agency for the project, and the grant was
augmented by $865,000 to help fund the upgrade to a LEED Platinum Level certified “green”
building.
The Division of State Architect (DSA) approved the plans in June of 2010 and EDA approved the
plans and specifications in July 2010. The project went to bid in August 2010. In October, the Board
approved Dilbeck and Sons as well as an augmentation to the budget of $517,000. A deductive
change order for the value engineering items discussed at the October Board meeting was approved at
the November Board Meeting. The District has received a generous donation from the Ley Family of
$100,000 for construction which allowed us to add back some of the items that were value engineered
out. Staff worked with the Architect, Contractor and Faculty to add back items as necessary
throughout the course of the project.
This project is substantially complete and the process of close out with EDA and DSA is
underway. Equipment is in the process of being purchased by Cabrillo Purchasing department.
800 Bldg. STEM Grant Project
Cabrillo College has been awarded a $4,339,878 million federal five-year Title III grant for the STEM
fields (Science, Technology, Engineering, and Mathematics). The grant will fund the renovation of
classrooms and laboratory space in the 800 building in the amount of $1,952,530.
Additional renovations to the 800 building will be required and include repairs to the heating and
ventilation systems, office space and restrooms. Administrative Services and student service programs
within the 800 building have been relocated. Bond funds will be needed to accomplish the additional
required renovations and relocation of functions which are not covered by the grant. The Cabrillo
College Foundation received a generous gift of $894,495 from the Peggy and Jack Baskin Foundation.
69
800 Bldg. STEM Grant Project, con’t
800 Bldg. Moves Phase I: Project #9276
(This phase includes renovations and relocation to buildings SAC, 100, 900 bldg.)
The 800 building moves were initiated in December and substantially complete by the end of
January with the exception of phase II work. Administrative offices and Student Services
(Fast track to Work and Student Job Placement) located in the 800 building are now
relocated to the SAC, 100 and 900 buildings.
Contracts for construction services include Michael Wolcott Construction in the amount of
$29,274; Epico Systems Inc. in the amount of $13,322; Carpet King in the amount of $6,442.
Other services include project management, furniture and equipment, as well as moving
services. The initial Measure D budget for this phase of the project is $248,283 and was
completed in the amount of $112,422 and the remaining funds $126,679 will be used for 800
Bldg. Phase II Moves. Phase I was substantially complete in January, 2012.
800 Bldg. Moves Phase II: Project #9276
(This phase includes additional punch list, renovation, relocation and equipment needs to SAC/100/900/HW bldg.)
Signage was needed to facilitate way finding for the programs that have been relocated in
phase I of this project and is approximately 70% complete. Additional renovation work has
been identified to facilitate the needs of the programs (President’s component and Student
Assessment) located in the upper SAC west and is nearing completion. Furniture and
equipment also remains on the list to complete the transition for the moves. Disabled Student
Program & Services (DSP&S) space has been identified as part of the program needs for the
800 building STEM project. This will require relocation of DSPS to the Health & Wellness
building where it will share space with Stroke Center Program.
800 Bldg. Construction / Renovation: Project #4675
(This phase includes all design and construction elements of the project)
As authorized in the December Board meeting, the District is in contract with RMW for
architectural services and submitted drawings to the Division of the State Architect (DSA) in
June, 2012. Efforts to identify total funding needs are in process and the scope development
and bidding process for the hazardous abatement work is underway.
Building 600 Renovation
The west end of building 600 has been identified to be renovated in order to provide the much needed
space for the Chemistry and Biology laboratory and classrooms. VBN Architects have been selected to
provide the design services and program development is expected to occur over the next few months.
The current target completion timeline for construction is scheduled for the Fall 2013.
Smart Classrooms 11-12
The Smart Classrooms projects were developed several years ago in order to provide the much needed
upgrades in technology and equipment to improve access and the learning environment. The 2011/12
classrooms identified by the divisions were rooms 352, 355, 410, 411, and 1091. The target date for
completion of these rooms are for the start of the fall semester and a majority of the work is expected
to be complete and spaces will be ready to use by instruction. Additional smart classrooms were
renovated using Title V grant funds which included rooms 512, 716 and 1071.
Smart Classrooms 12-13
A project budget of $80,000 has been established and classrooms in need of improvements will be
identified and upgraded this fiscal year.
70
Campus Signage Project
The Campus signage project was established to address the way finding needs of students and visitors
arriving to Cabrillo College. As new building and facilities use changes, the need to identify and direct
people continues. Most recently signs have been added and/or change to accommodate the relocation
of programs such as Physics, Fast Track to Work, Disabled Students Program and Services and others
associated with the 800 building renovation project.
DSA Closeout
Despite the Certification and final closure of several large projects, numerous small and older projects
under the jurisdiction of the Division of State Architect (DSA) require processing in order to be
complete and closed. Staff will continue to work with DSA to identify the required documentation and
close out all nine remaining projects.
June, 2012 – Cabrillo College Facilities Master Plan
FMP Projects Closed in 2011/12
AEC/VAPA Complex
June, 2012 – Cabrillo College Facilities Master Plan
FMP Projects in Active Planning, Construction or Substantial Completion
800 Bldg. STEM Grant Project
Building 600 Renovation
Smart Classrooms 12-13
This section includes projects in active planning as of March, 2012.
71
Semi Annual Report
as of 6/30/2012
Projects In Process
Health and Wellness
Center and Sitework
Health and Wellness
Equipment
Substantial
Completion Date
Funding Source
State Funds
Building 300
Renovation
Equipment
Watsonville Green
Technology Center
Watsonville GTC
Equipment
Building 800
Renovation
Building 800 Moves
10,490,000
Remaining
Funds
Paid to Date
Measure C
121,741
121,741
2011
Measure D
15,067,134
14,988,663
Project Sub-total
25,678,875
25,600,404
State Funds
1,185,000
857,240
Spring
Measure D
1,105,493
1,075,693
2011
Project Sub-total
2,290,493
1,932,933
27,969,368
27,533,337
1,051,000
1,051,000
State Funds
Fall
Measure C
33
33
2010
Measure D
1,166,000
1,127,403
Project Sub-total
2,217,033
2,178,436
State Funds
931,000
758,913
Fall
Measure D
931,000
768,620
2010
Project Sub-total
1,862,000
1,527,533
Total Project
4,079,033
3,705,969
EDA Funds
3,365,000
3,365,000
373,064
100,000
6,956,546
Total Project
10,965,000
10,421,546
543,454
Total Project
542,000
68,285
473,715
STEM Grant
1,952,530
169,964
Measure D
2,250,000
24,792
2013
Total Project
Measure D
4,202,530
313,283
218,940
Total Project
Measure C
313,283
218,940
1,915,130
153,606
Summer
2,760,735
Fall 2013
1,000,000
6,172
1,000,000
6,172
Smart Classrooom 201112
Fall 2012
Total Project
Measure D
243,587
66,995
Total Project
243,587
66,995
Smart Classrooom 201213
Fall 2013
Measure D
80,000
0
80,000
-
TBD
Total Project
Measure D
323,291
272,365
323,291
272,365
TBD
Total Project
Measure C
61,337
36,815
Total Project
61,337
36,815
Total Project
140,000
101,392
52,680,164
42,780,178
Summer 2012
Total
845,605
Pending DSA Approval
Remaining equipment needed
In Planning
194,756 4,007,774
Measure D
South Perimeter Road
Some remainig
equipment will be
purchased
100,000
Total Project
Measure D
DSA Closeout
38,597
7,500,000
Fall
Some remainig
equipment will be
purchased
DSA Approved
Measure D
2013
Campus Signage
436,031
Foundation
Fall
Building 600 Remodel
78,471
Fall
2012
VAPA Remediation
Pending DSA Approval
2011
Fall 2012
Status/Comments
10,490,000
Spring
Total Project
Building 300
Renovation
Project Budget
94,343
In Process
In Process
0
153,606 2,607,129
993,828
176,592
80,000
50,926
24,522
In Planning
In Process
In Planning
On Hold for fall 2012
In Process
38,608 Substantially Complete
72
Projects Completed
VAPA Construction
Completed Date
Complete
Funding Source
State Capital Outlay
Funds
Measure C
Measure D
Project Sub-total
VAPA Equipment
Completed Projects
Complete
State Capital Outlay
Funds
Measure D
Project Sub-total
Total Project
Adjusted Project
Budget
Paid to Date
20,357,000
20,357,000
5,345,114
51,909,024
77,611,138
5,345,114
51,893,312
77,595,426
1,136,000
1,136,000
1,126,453
1,126,453
2,262,453
79,873,591
79,873,591
2,262,453
79,857,879
79,857,879
73
AGENDA ITEM BACKGROUND
TO:
GOVERNING BOARD
FROM:
PRESIDENT
DATE
September 17, 2012
SUBJECT:
Resolution 058-12: Reduction or Discontinuance of Classified
Service
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
Page 1 of 3
ITEM NUMBER
C.2
BACKGROUND:
The following Resolution serves to reduce and discontinue classified positions, and authorizes the College
administration to initiate the layoff process. The procedure used for layoff follows the requirements of the
Education Code and applicable provisions of the Collective Bargaining Agreement between Cabrillo College
and C.C.E.U.
In summary, the Resolution calls for the reduction and elimination of 6.28 full time equivalencies (FTEs),
comprised of 13 positions – including 6 vacant positions.
FISCAL IMPACT:
To be determined based on the outcome of the 2011-2012 budget.
RECOMMENDATION:
It is recommended that the Governing Board adopt Resolution 058-12 as presented.
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
74
CABRILLO COMMUNITY COLLEGE DISTRICT
GOVERNING BOARD
RESOLUTION NO. 058-12
IN THE MATTER OF THE REDUCTION/ELIMINATION OF CLASSIFIED SERVICES
WHEREAS, due to lack of work and/or lack of funds in the Cabrillo Community
College District, the Governing Board, under the authority of Education Code sections
88014, 88015, 88017, 88117, and 88127, hereby finds it necessary and in the best interest of
the District to eliminate positions (full-time equivalents (FTEs)) of the classified service as
specified below:
Admissions and Records
1. Eliminate Admissions and Records Assistant – 1.0 FTE
(.25 FTE of the position is being used to increase an Evaluator position)
Business, English and Language Arts
2. Eliminate Laboratory Instructional Assistant, Writing Center – 1.19 FTE
Facilities Planning and Plant Operations
3. Eliminate Custodian – 1.0 FTE
Financial Aid
4. Eliminate Financial Aid Program Specialist – 1.0 FTE
Human Resources
5. Reduce Confidential Personnel Technician – 0.10 FTE
Information Technology
6. Eliminate Multimedia Services Specialist – 1.0 FTE
Marketing and Communications
7. Reduce Integrated Marketing & Communications Coordinator – 0.25 FTE
Natural and Applied Sciences
8. Eliminate Laboratory Instructional Assistant, Mathematics – 0.38 FTE
Purchasing
9. Reduce Buyer – 0.10 FTE
10. Reduce Purchasing Specialist – 0.10 FTE
75
Student Employment
11. Reduce Student Employment Coordinator – 0.08
Switchboard
12. Reduce Program Specialist – 0.08
NOW, THEREFORE, BE IT RESOLVED that on or after November 2, 2012, the
foregoing classified positions shall be reduced/discontinued to the extent set forth above.
Incumbents shall be given not less than 45 days notice prior to the effective date of layoff.
BE IT FURTHER RESOLVED that the Superintendent/President or his designee is
authorized and directed to give notices of layoff to all affected employees as set forth above
as required by law.
PASSED AND ADOPTED THIS 17th day of September, 2012.
AYES:
NAYS:
ABSTAIN:
ABSENT:
_______________________________
Chairperson of the Board
ATTEST: _______________________________
Secretary to the Board
76
77
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
September 4, 2012
Authorization to Dispose of Surplus Equipment
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 3
C.3
BACKGROUND:
It has been determined that the following equipment is no longer useful for District purposes, has no value
and is considered surplus.
Fitness Equipment, HAWK Division
1-Hip Abduction Machine
1-Seated Row Machine
1-Assisted Pull-up/Dip Machine
Physics, NAS Division
7-Physics Lab Equipment-Airtracks
FDO-Visual and Performing Arts (VAPA)
7-Used Modular Iar Handling Units with Gas Fired Furnaces
See attached list of OmniPro Computers (CPU’s only). These computers have no value and will be recycled
through Grey Bears.
Continued Next Page
FISCAL IMPACT:
Any funds received from the sale of personal property shall be credited to the department which made the
original purchase.
RECOMMENDATION:
It is recommended that the Governing Board authorize the Vice President, Administrative Services to
dispose of the equipment listed as surplus, according to Board Policy 4160.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
78
Cabrillo
tag
33392
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Serial number
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Cabrillo tag
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33084
34349
33080
33091
34548
34413
34417
n/a
33415
33203
34420
33070
33078
33089
33083
33082
33087
33020
33090
33071
33081
n/a
33259
33258
33255
33257
33256
33076
34347
33074
34544
34693
33398
33386
34735
34725
Serial number
030603005
030603003
030603025
030603022
030603011
030603009
030603016
030603018
030603013
030603004
030603015
030603023
040527006
030603031
030603010
050426010
041022004
041022008
041022012
041022006
030807084
041022011
030603001
030603012
030603006
030603002
030603020
030603021
030529010
030603007
030603026
030603019
040527005
031006004
031006003
031006002
031006005
031006001
030603029
040527004
030603017
050426006
060328004
031202031
031202022
060511054
060511038
79
Cabrillo
tag
33324
33322
33313
34695
34730
34221
34040
34033
34214
34597
34038
30525
34041
34043
32996
34043
34594
n/a
34037
33391
34051
33390
32985
33229
33278
33022
34736
33395
33302
33318
33309
33091
34093
33305
33317
33316
33321
33303
33306
33310
34250
Serial number
Cabrillo tag
Serial number
031202086
031202044
031202082
060328006
060511043
031208227
031208042
031208035
031208220
050601003
031208040
01070660
031208003
031208045
030505022
031208045
050510009
031202007
031208039
031202007
031208053
031202052
030505051
030807061
031020009
030529009
060511056
031202014
031202094
031202095
031202100
030603010
031208096
031202027
031202072
031202081
031202096
031202088
031202063
031202074
040129028
33376
33394
34023
33336
33340
33383
33396
33337
33347
33341
33382
33346
33342
33393
33384
33380
34045
33345
33327
33335
33374
33339
33397
33399
34562
33021
34352
33079
34719
34737
34732
34729
34588
34537
34542
34540
34591
34589
34539
34579
34538
031202021
031202042
031208027
031202092
031202078
031202047
031202051
031202080
031202073
031202025
031202056
031202071
031202099
031202036
031202046
031202043
031208047
031202085
031202097
031202090
031202040
031202091
031202034
031202015
050502013
030529012
040527009
030603008
060511032
060511055
060511045
060511042
050510003
050414009
050414014
050414012
050510006
050510004
050414011
050502030
050414010
33315
33326
33304
33319
33312
031202070
031202058
031202075
031202084
031202069
34541
34586
34590
28281
33362
050414013
050510001
050510055
021126001
031202017
33323
031202065
33361
031202032
80
81
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
September 17, 2012
SUBJECT:
Approval: Five Year Capital Construction Plan 2014-18
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
C.4
Page 1 of 2
BACKGROUND:
California Community College Districts are required to submit an updated 5-Year Capital Construction
Plan together with any District generated proposals for state funding for capital projects to the California
Community College Chancellor’s Office of each year. The 5-year period covered in this report is 20142018.
Capital Construction Bond Program:
The District has completed the majority of major capital construction projects outlined in the Measure C
and Measure D bond programs that received state funding. The Watsonville Green Technology buildings
were the last of the new projects to be constructed. The remaining major projects, Student Activities
Center, Arts Education Complex, Health and Wellness Project and the 300 Building Renovation project
are complete and/or in the final phases of close out with the Office of Regulation Services, Division of
State Architect (DSA).
Repairs, renovation and modernization of classrooms and other space will be included in the next phase
of the bond program and capital construction for the District. This work will commence upon completion
of the major projects, based upon need, and based on the potential for obtaining matching state or grant
funding. State funding for capital construction continues to be limited; however, District staff will
continue to monitor availability and to prioritize projects in the space reallocation plan.
In 2009 the District submitted an initial project proposal (IPP) to the state called the Health and Wellness
Modernization project. This was submitted in hopes of receiving state funds to modernize the vacated
spaces left by the programs that moved to the new Health Wellness Complex. Specifically, the areas to
be modernized are a series of classrooms, laboratories, offices and support spaces in the buildings 500,
600, 1500, 1550, and 1600. A final project proposal (FPP) is required in order to maintain the District
standing and possibly receive a fifty percent (50%) match of a total project estimated cost of $3,590,000.
FISCAL IMPACT:
State funded projects require a District match that includes an equal amount of state and local funds:
Measures C and D.
RECOMMENDATION:
It is recommended that the Governing Board authorize the Vice-President, Administrative Services to
submit the Five-Year Capital Construction Plan and Final Project Proposal (FPP) for 2014-2018.
Administrator Initiating Item:
Victoria Lewis
Joe Nugent
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
82
STATE FUNDED PROJECTS REPORT 2014-2018
PROJECT
LOCAL
STATE
FUNDS
FUNDS
TOTAL
Student Activities Center
(SAC) including equipment
$29,388,670
VAPA Arts Education
Classrooms (AEC)
57,254,138
20,357,000
77,595,426
1,126,453
1,136,000
2,262,453
15,188,875
10,490,000
25,678,875
1,105,493
1,185,000
2,290,493
1,166,033
1,051,000
2,217,033
931,000
931,000
1,862,000
VAPA Equipment AEC
Health & Wellness
(H&W)
Equipment H&W
AEC Secondary
Effects – Bldg. 300
AEC Secondary
Effects – Bldg. 300 Equipment
TOTAL
$106,160,662
*
$35,150,000
$29,388,670
STATUS
Closed
Closed
Closed
In closeout
In process
Closed
In process
$141,294,950
*Although the college applied for state funding, this project did not qualify due to the type of space
utilization.
Note: All figures in the table above are allocated funds specific to the projects listed as of June 30, 2012.
83
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
September 10, 2012
SUBJECT:
Transcript Fee Adjustment
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
ACTION
ENCLOSURE(S)
Page 1 of 1
C.5
BACKGROUND:
On October 8, 2011 the Governor of California approved Assembly Bill 1056 requiring all California
Community Colleges to implement electronic receipt and transmission of student transcripts. Earlier this
year, Cabrillo College contracted with Credentials Solutions Inc. to provide this service to all Cabrillo
College students before January 1, 2013.
This project will be implemented in two phases. The first phase will be to provide students with the ability
to request transcripts online, which is in process at the moment. The second phase will be to
electronically transmit and receive student academic records.
As a result, the Admissions & Records Office will need to adjust the cost for processing transcripts to
reflect the current cost of producing a transcript.
Current Charges
Regular Transcript: $3
Additional Charge for Rush Transcript: $35
Proposed Charges
Regular Transcript: $7 (includes $2 convenience fee)
Additional Charge for Rush Transcript: $20 (includes $2 convenience fee)
According to Education Code Section 76223, all students are entitled to first two copies of transcripts for
free. It states:
“Any community college may make a reasonable charge in an amount not to exceed the actual cost of
furnishing copies of any student record; provided, however, that no charge shall be made for furnishing
(1) up to two transcripts of students’ records or (2) up to two verifications of various records of students.
No charge may be made to search for or retrieve any student record.”
FISCAL IMPACT:
None.
RECOMMENDATION:
It is recommended that the Governing Board approve an increase in the Regular Transcript Fee to $7,
including $2 convenience fee, and a decrease in Rush Transcript Fee to $20, including $2 convenience fee.
Administrator Initiating Item:
Dennis Bailey-Fougnier
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
84
85
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
September 10, 2012
SUBJECT:
Increase in the Student Health Fee
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
C.6
BACKGROUND:
Education Code Section 76355 provides the governing board of a community college district the option of
increasing the student health services fee by the same percentage as the increase in the Implicit Price
Deflator for State and Local Government Purchase of Goods and Services. Whenever that calculation
produces an increase of one dollar above the existing fee, the fee may be increased by one dollar.
Based on calculations by the Financial, Economic, and Demographic Unit in the Department of Finance,
the Implicit Price Deflator Index has now increased enough since the last fee increase of March 2010 to
support a one dollar increase in the student health fees. Effective with the spring semester of 2013, districts
may begin charging a maximum fee of $19.00 per semester, $16.00 for summer session, $16.00 for each
intersession of at least four weeks.
Previously enacted Board policies waive Health Fees for Students who depend exclusively upon prayer for
healing in accordance with the teachings of a bona fide religious sect, denomination, or organization, and
students who are attending a community college under an approved apprenticeship training program. This
fee increase would not affect any of the above waived students.
Fiscal Impact:
Will increase restricted revenues that are used to operate Student Health Service (SHS).
Recommendation:
It is recommended that the Governing Board approve an increase of $1.00, from $18.00 to $19.00, in the
Student Health Fee beginning with spring semester 2013.
Administrator Initiating Item:
Dennis Bailey-Fougnier
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
86
87
AGENDA ITEM BACKGROUND
TO:
GOVERNING BOARD
DATE
FROM: PRESIDENT
September 17, 2012
SUBJECT:
Award of Bid: Bldg. 800 Remodel Hazmat Abatement Project
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
C.7
BACKGROUND:
In the spring of 2012, a study was conducted in order to identify hazardous materials within the 800
building envelope associated with the 800 Building Renovation Project. This study also provided plans
and specifications that were used to bid the required corrective work. The advertised Engineer’s estimate
for this project was $225,000 with a planning budget of $300,000.
The bid opening is currently scheduled for September 11, 2012 and results along with recommendation to
the Board will be provided under separate cover and will be presented at the board meeting.
FISCAL IMPACT:
Measure D funds will be used to execute this work.
RECOMMENDATION:
It is recommended that the Governing Board award the bid to the qualified low bidder.
Administrator Initiating Item:
Michael Robins
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
88
89
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
September 17, 2012
Resolution 060-12: In Support of Proposition 30
REASON FOR BOARD CONSIDERATION
Action
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 3
C.8
Background:
At the request of a trustee, Resolution 060-12, in support of Proposition 30, has been prepared for the
consideration of the Cabrillo College Governing Board
Fiscal Impact:
None.
Recommendation:
It is recommended that the Governing Board approve resolution 060-12.
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
90
Cabrillo Community College Resolution in Support of
Proposition 30 – Schools and Local Public Safety Protection Act
WHEREAS, Cabrillo College and community colleges across the state have taken
extensive cuts to funding over recent years, while trying to educate the largest high
school graduating classes in California history and need funding to provide the programs
and services necessary to increase the number of successful degree and certificate
holders;
WHEREAS, community colleges across the state have been forced to turn away as
many as 130,000 potential students in a single year due to the need to reduce course
sections, generally from 5 to 15 percent annually per district, and Cabrillo has been
forced to reduce enrollment by more than 3,000 students;
WHEREAS, community colleges have carried an estimated 252,000 students over the
last five years (2007-08 to 2011-12) for whom they have not received any
apportionment, categorical, or student support funding;
WHEREAS, community colleges operated with $809 million (12%) less in unrestricted
apportionment funding 2011-12 than in 2008-09, including cuts to both apportionment
and categorical funding;
WHEREAS, per-student funding in community colleges has been reduced from $5,659
in 2007-08 to $5,115 in 2011-12, a loss of 9.6% over this five-year period, while the
unfunded cost-of-living (2008-09 to 2012-13) has increased by a compounded 16.3%;
WHEREAS, the Legislature has increased fees from $600 annually in 2008-09 to $1,380
for the 2012-13 school year, while the majority of community college students have
incomes so low that they are eligible for the Board of Governors’ (BOG) Fee Waiver;
WHEREAS, California community colleges are essential for providing higher education
opportunity for over two million Californians annually;
WHEREAS, California community colleges are essential for providing students with the
skills to be economically success in the California economy;
WHEREAS, Proposition 30 would temporarily increase the state sales tax by 0.25% and
the marginal personal income tax rate for individuals earning over $250,000 and
households earning over $500,000 and dedicate the funds to K-12 schools and
community colleges;
WHEREAS, Proposition 30 will avoid the elimination of funding for an additional 85,000
students by providing $548.5 million in 2012-13;
WHEREAS, Proposition 30 will enable California’s community colleges to restore
essential student service programs that were cut by up to 60% over the last three years;
91
THEREFORE, the Board of Trustees of the Cabrillo Community College District supports
Proposition 30, The School and Local public Safety Protection Act, which has the official
title, “Temporary Taxes to Fund Education. Guaranteed Local Public Safety Funding,” on
the November 2012 ballot.
92
93
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
September 17, 2012
SUBJECT:
Approval of New VAPA Performance Venue Daily Use Fees
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 2
C.9
BACKGROUND:
The existing daily use fee of $250 for each of the three new VAPA complex performance venues
(Crocker Theater, Samper Recital Hall, and Black Box Theater) is based on the fee assessed for
the old Cabrillo College Theater in the 200 building and is no longer appropriate.
The proposed new base daily use fees for various categories of users (attached) are consistent
with fees charged by other community colleges and the industry average cost of $1.50 - $1.60/
seat, and are compliant with California Ed Code 82537, 82542 and 82548 and Board Policy.
Board approval of these new fees is recommended.
The different rates for M-TH and F-SU are common at other venues and encourage even use
across all days of the week.
(continued on next page)
FISCAL IMPACT:
An increase in revenues depending on frequency and category of off-campus uses. Revenues
will offset general fund expenses for the operation and maintenance of these facilities.
RECOMMENDATION:
It is recommended that the Governing Board approve the VAPA Complex Performance Venue
Use Fees. It is further recommended that the Board authorize the Vice President of
Administrative Services to execute and make all necessary arrangements in relation to this grant
agreement on behalf of the college.
Administrator Initiating Item:
Rock Pfotenhauer, Dean of CEED
Wanda Garner, Dean, NAS
Kathie Welch, Dean, HAWK
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
94
New Cabrillo College VAPA Complex Performance Venue Base Daily Use Fees
Venues
Crocker Theater (CT) - Capacity: 523
Black Box Theater (BB) - Capacity: 140 max (flexible seating)
Samper Recital Hall (SRH) - Capacity: 279
Categories
Category 1 – College Instructional Use - (First Scheduling Priority)
Category 2 - College Sponsored and Non-Profit Events without admission charge or that
charge, but all net receipts directly benefit the college and its instructional
programs
Category 3 – Non-Profit Events with Admission Charge*
Category 4 – Commercial Use including temporary use by religious organizations for
religious services
Base Daily Use Fees by Venue/Day of the Week/User Category
Venue/Day(s)
Category 4
Commercial Use
Category 3
Non-Profit Events With
Admission Charge*
$600
$800
$325
Crocker
Theater
MON - THU
Samper
Recital
Hall
MON -THU
$800
$1,050
$425
FRI – SUN
$550
$425
Black Box
Theater
MON –THU
$225**
$300**
$175**
FRI - SUN
Category 2 Non-Profit/College Sponsored Without
Admission Charge, but all net receipts benefit college
Category 1 College Instructional Use
No Daily Use Fee
FRI – SUN
$225**
Base daily use fee does not include any labor or staffing charges, including overtime charged for service exceeding eight hours in
one day, cost of additional equipment or services requested by user or required by theater staff, theater maintenance fees, and
box office fees. All category 2, 3, and 4 users are also assessed a non-refundable application fee of $30 and utility charges.
Base Daily Use Fees are for up to 12 hours access, 1 Performance. Clock starts with first user to sign into facility on day of event
and ends with last user to sign out, including piano tuner, etc. Add 50% of base rate for 2nd Performance in same day.
CT: $100/hr for hours over 12; BB & SRH: $25/hr for hours over 12
* When admission is charged by a college-sponsored presenter who is not offering an instructional program fundraiser/benefit
event, a single waiver of the base daily use fee for no more than one event per academic year per presenter may be granted
when the benefit of an instructional activity provided by the presenter beyond the event itself is determined by the VAPA Division
or other appropriate Dean to be of extraordinary educational benefit to Cabrillo College students (IE. master class, guest
artist/presenter workshop/lectures/panel presentation).
** The Black Box Theater features flexible seating. There is no standard seating configuration. Re-configuration of seating will
cost up to $1,200, as determined by theater staff.
50% of base daily use fee is due at signing of contract and is non-refundable.
95
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
September 17 2012
SUBJECT:
Negotiated Agreement for 2012-13: CCFT and District
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
Page 1 of 1
ITEM NUMBER
C.10
BACKGROUND:
It is anticipated that the negotiated agreement for 2012-13: CCFT and District will be presented for
Governing Board approval.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
96
97
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
September 17 2012
SUBJECT:
Negotiated Agreement for 2012-13: CCEU and District
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
Page 1 of 1
ITEM NUMBER
C.11
BACKGROUND:
It is anticipated that the negotiated agreement for 2012-13: CCEU and District will be presented for
Governing Board approval.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
98
99
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
September 17 2012
2012-13 Confidential Compensation Proposal
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
Page 1 of 1
ITEM NUMBER
C.12
BACKGROUND:
It is anticipated that a 2012-13 Confidential Compensation Proposal will be presented for Governing
Board approval.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
100
101
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
September 17, 2012
2012-13 Budget Reduction Plans, Phase IV
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 3
C.13
ACTION
BACKGROUND:
The structural deficit for Cabrillo for the 2012-13 Final Budget is currently projected at $4.6 million.
One of the major components of the structural deficit is the built in increases in expenses that the
college must budget each year. The college is planning to utilize $2.6 in operating funds to bridge the
2012-13 Final Budget deficit leaving a deficit balance of $2.0 (based on the mid-case budget planning
assumption). The college has set a budget reduction target of $2.0 million for the 2012-13 Final
Budget. The college has begun work on Phase IV reduction plans. All permanent reductions identified
will be included in the 2012-13 Final Budget approved by the Governing Board in September 2012.
Phase IV reduction plans were presented and discussed with the individuals impacted, at department
meetings, Cabinet, Administrative Council, Managers and College Planning Council meetings. Phase
IV reduction plans are included as an attachment. Attached is also an update on one-time balances and
funds contributed back to the reserve for 2011-12. The information is anecdotal at this stage of the
2011-12 year end close process. The 2011-12 fiscal year will be closed in mid-August.
The Services Program Review and Advisory Committee (SPRAC) have received all plans included in
the attachments. SPRAC feedback will be presented to the College Planning Council as soon as
possible.
Unrestricted General Fund Reductions $
TOTAL $
1,038,373
1,038,373
FISCAL IMPACT: $1,038,373
RECOMMENDATION: It is recommended that the Governing Board approve the Phase IV budget
reduction plans as presented.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
Phase IV Reductions
Instruction
September 17, 2012 Board
Budget Criteria
III.A
III.C & III.D
III.C & III.D
III.C & III.D
III.A
II.E
II.E
II.E
Instruction
Phase IV Base Budget Reductions
Description
Impact
These adjunct TUs have already been identified and are
Eliminate an Additional 152.46 included in the Deans' reduction spreadsheets following Phase
III reductions. This assumes we are overcap and must reduce
Adjunct TUs
workload by 6.156%. Savings is estimated at $1775/TU
Fewer LIAs available to conduct Engl 100L sections and to
Eliminate Vacant Writing Center
serve students in the Writing Center. Writing Center drops from
LIA Position (75%, 10 Mo)
original 9 LIAs to 6 LIA positions.
Fewer LIAs available to conduct Engl 100L sections and to
Eliminate 2nd Vacant Writing
serve students in the Writing Center (This additional elimination
Center LIA Position (75%, 9
requires that one LIA from Watsonville Center be reassigned to
Mo)
Aptos)
Fewer LIAs available to tutor students in math. Increases wait
Eliminate Vacant Math Learning times for service. Will need to rethink service delivery to make
Center LIA Position (50%, 9
best use of stronger student tutors and free up LIAs to circulate
Mo)
and problem solve. MLC drops from original 5 LIAs to 3 LIA
positions.
Cabrillo will suspend providing Public Safety In-Service
Training. (50% was already eliminated in Phase II) Loss of
remaining 117 FTES. (Leaves $40,000 of the initial $300,000)
The Public Safety In-Service Program has moved to CEED.
Move the remaining 50% Public
Position will be maintained for 2012-13 with external funding
Safety Coordinator position off
and $33,000 of one-time money to allow flexibility to rethe General Fund
activate this service when FTES are needed.
Move 50% of salary/benefits of
Dean of Career Education &
Economic Development (CEED)
Fund 50% of the CEED Dean's position with external money.
off the General Fund
Fund 50% of the Dean of Education Centers' position from Title
Move 50% of salary/benefits of V Grant funds. Grant ends in 2014. By that time, CEED Dean's
Dean of Education Centers off position is expected to be 100% funded with external money,
the General Fund
possibly allowing this position to move back to the General
Fund.
102
PCN #
FTE
Total Reduction
$270,617
434005
0.63
$43,418
434010
0.56
$40,391
461028
0.38
$18,510
Eliminate Remaining Public
Safety In-Service Training
$110,000
426004
0.5
$46,577
601004
0.5
$71,004
402504
0.5
$86,870
INSTRUCTION--UNRESTRICTED GENERAL FUND TOTAL
$687,387
Phase IV Reductions
Admin Svcs, Stud Svcs, Pres Comp
September 17, 2012 Board
Budget Criteria
Administrative Services, Student Services
and President's Component
Phase IV Base Budget Reductions
Description
Impact
STUDENT SERVICES
Move a A&R assistant (PCN 821011) to A&R Tech (vacant PCN 821019 position), increase Evaluator position
(821013) to 100% using 25% of A&R Assistant position. With the new eAdvise system we need more transcript
evaluation.
IIIC & Board Goal #1 Eliminate 1 A&R Assistant
Eliminate 1 Financial Aid Program
Will reduce staff available to handle phones, counters, and process various kinds of aid (vacant PCN 813107)
Specialist
III.C
Eliminate a portion of the budget for this program
III.C
College and Career Night
Eliminate a portion of the budget for this event
III.C
Graduation
III.C
This reduces the college switchboard operation by one month. We would use students or leave a message for callers
Reduce 1 month of Program
to use the online directory to locate specific staff numbers. There is no savings for 2012-13 since the reduction
Specialist Assignment to 11 months occurs in summer. Anticipated savings of $5,134 will occur in summer 2013 (2013-14)
III.C
Reduce 1 month of Student
Employment Coordinator
Assignment to 11 months
III.C
Reduce Integrated Marketing
Communications Coordinator
III.C
III.C
M & O Maintenance Service
M & O Custodian
III.C
III.C
III.C
Purchasing
Purchasing
Purchasing
Information TechnologyAdministrative Computing
VP Admin. Services
Human Resources
Human Resources
Human Resources
Human Resources
Human Resources
Human Resources
Human Resources
Business Office/Auxiliary Services
III.C
III.C
III.C
III.C
III.C
III.C
III.C
III.C
III.C
103
Total
PCN # FTE Reduction
821011 0.75
$46,877
813107
1
$66,798
$2,000
$3,000
812005 0.08
$0
This reduces availability for students to access on-campus employment. Staff will plan ahead for closures. There is
no savings for 2012-13 since the reduction occurs in summer. Anticipated savings of $8,230 will occur in summer
2013 (2013-14)
814003 0.08
STUDENT SERVICES TOTAL
$0
118,675
PRESIDENT'S OFFICE
Reduce postion to .75 FTE (9 month, 100%) (partial year savings due to 45 day notice). In addition to salary
savings, outside funding pledges have been secured to cover 25% salary and benefits ($22,000) 50% of salary and
benefits moving off general fund
212005 0.25
PRESIDENT'S OFFICE TOTAL
24,963
24,963
ADMINISTRATIVE SERVICES
Reduce Maintenance Support - all locations
Reduce custodial support services - Vacant/100% savings
Purchasing Specialist Vacant/ 100% savings, Reduce .10 (partial year savings due to 45 day notice)
Buyer, Reduce .10 (partial year savings due to 45 day notice)
Reduce Postage Operating Budget
353016 1.00
301401 0.10
301404 0.10
$50,000
$63,812
$4,974
$5,504
$10,000
Multi-Media Specialist (partial year savings due to 45 day notice period)
321020 1.00
$50,041
Reduce Supply Budget
$6,427
Reduce Confidential Personnel Technician-classified .10 (partial year savings due to 45 day notice)
362004 0.10
$5,340
Operating Budget- Part-time hourly
$2,500
Operating Budget- Bilingual Testing
$250
Operating Budget- Conference Attendance
$1,000
Operating Budget- Advertising
$5,000
Operating Budget- Fingerprints
$1,000
Operating Budget- TB Testing
$1,500
TBD
TBD
ADMINISTRATIVE SERVICES TOTAL
$207,348
PRESIDENT'S OFFICE TOTAL
$24,963
STUDENT SERVICES TOTAL $118,675
INSTRUCTION TOTAL $687,387
TOTAL ALL COMPONENTS--GENERAL FUND $1,038,373
104
105
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
September 17, 2012
2012-13 Final Budget
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 1
C.14
BACKGROUND:
The 2012-13 Final Budget is presented to the Governing Board under separate cover. The 2012-13
Final Budget is also accessible at the Business Office website at:
http://www.cabrillo.edu/internal/businessoffice/
RECOMMENDATION:
It is recommended that the Governing Board approve the 2012-13 Final Budget.
Administrator Initiating Item:
Graciano Mendoza
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
106
107
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
September 17, 2012
Quarterly Investment Report
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
D.1
Page 1 of 6
BACKGROUND:
The Quarterly Investment Report for the quarter ending June 30, 2012 is now presented to the Governing
Board.
The majority of Cabrillo’s cash is deposited with the Santa Cruz County Treasurer’s Office. A statement
of the Treasurer’s portfolio is attached.
The financial institution acting as trustee for the proceeds of Certificates of Participation bonds is the US
Bank. A summary of Cabrillo’s holdings there is attached.
Statements from two term-share (certificate) accounts purchased with Bay Federal Credit Union by the
Associated Students of Cabrillo (ASC) College fund are summarized and attached. A report of the ASC
savings account is also included.
The Cabrillo College Stage and the Cabrillo College Bookstore have money-market accounts with Bank of
America. A summary of their accounts is attached.
Administrator Initiating Item:
Roy Pirchio
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
108
109
110
111
112
113
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
September 17, 2012
SUBJECT:
Financial Reports
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 22
D.2
BACKGROUND:
The following financial reports are presented for the information of the Governing Board:
Report
Period Ending
Trial Balance
6/30/12
Year-to-Date Budget Reports
General Fund
Child Development Fund
Building Fund
Revenue Bond 1998 Construction Fund
Revenue Bond 2004 (Series A) Construction Fund
Revenue Bond 2004 (Series B) Construction Fund
Debt Service Fund
Retiree Benefit Fund
6/30/12
Clearing and Revolving
6/30/12
Bookstore
6/30/12
Cafeteria
6/30/12
Associated Students
6/30/12
Scholarships/Loans
6/30/12
Student Center Fee
6/30/12
Student Representation Fee
6/30/12
Trust and Agency
6/30/12
Administrator Initiating Item:
Roy Pirchio
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
114
115
116
117
118
119
120
121
122
123
124
125
126
127
128
129
130
131
132
133
134
135
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
September 17, 2012
Honors Transfer Program
REASON FOR BOARD CONSIDERATION
INFORMATION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 2
D.3
BACKGROUND:
Cabrillo College’s Honors Transfer Program is beginning its fifth year. The program has quickly grown to
200 students, and serves students who seek a challenging education and wish to pursue excellence in their
academic careers - high achieving students from all backgrounds, ages and experiences. Universities
continue to look for outstanding students who have done more than meet the minimum transfer requirements.
As a result, universities actively pursue honors students – and we have seen this demonstrated in the
reappearance of UC Berkeley admissions advisors on our campus.
In 2011, with the retirement of the Director of the Honors Transfer Program, the program was restructured to
include a 30% Director (in combination with 70% Articulation Officer), a lead faculty member and three
designated honors counselors, as well as administrative support from the HASS Division Instructional
Division Assistant. The program continues to rely on its Advisory Committee, which meets three times per
year, and includes the Vice President of Instruction, Administrators, Instructional Faculty and Counseling
Faculty.
The college has 21 honors course offerings which rotate on a semester and yearly basis; all are UC
transferable and IGETC approved courses. In addition, the college gives “honors credit” towards the Honors
Scholar Designation to ten additional high level math, physics, chemistry and English literature courses.
Students go through a separate application process to the program, which is now an on-line application, and
applications are being received from a wider and wider segment of both local public and private high
schools, as well as high schools and colleges throughout California and around the country.
With the program’s restructuring and inclusion of counseling functions into our general counseling arena,
HTP students schedule counseling appointments using SARS. For our incoming Fall 2012 class, afternoon
counseling appointments were held open to accommodate the students’ high school schedules, and our
counselors (both designated honors counselors and general counselors) began education plans for each and
every one of our 66 incoming students.
The Director and Lead Faculty give a priority to outreach to our south county high schools, and beginning in
fall of 2011 have increased the level of in-reach to our current students through presentations to our Learning
Communities, our International Student Program, Puente and Alpha Gamma Sigma. This effort increased
the diversity rate of our spring admissions over the previous year significantly. Spring 2010 admits (24
Administrator Initiating Item:
Wanda Garner, Dean, NAS
Kathie Welch, Dean, HAWK
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
136
students) had a 10 percent rate of under-represented students vs. the Spring 2011 admits (21 students) rate of
54 percent.
Currently, 28% of Honors Transfer Program students are students of color, which mirrors our general student
population. This percentage has historically hovered at 30% (varying over the years between 28% and 32%).
Given the size of the program, the admittance of 1-2 students affects this percentage.
In 2010, the Cabrillo Honors Transfer Program was accepted into the UCLA Transfer Alliance Program
(TAP). Now, each winter, after students have completed their application to UCLA, we certify our eligible
Honors students for completion of our Honors curriculum (15 units of Honors courses) and those students
have a higher than double acceptance rate into UCLA over our general population and non-certified Honors
applicants to the university.
2011 – 9 TAP students – 67% admit rate (vs. 26.5% Non-TAP student admit rate)
2012 – 10 TAP students – 89% admit rate (vs. 24% Non-TAP student admit rate)
We have had three graduating classes since our program began. Every year, about 40 students graduate and
transfer from the program. Consistently, approximately 60% of HTP students transfer within 2 years. Those
for whom it takes longer than two years are usually high unit (STEM) majors. The program continues to
attract STEM majors. Of the 66 incoming students for fall of 2012, 40% are STEM field majors.
Extracurricular activities that support the academic coursework are plentiful. In the fall, students travel to
Stanford University and visit the Cantor Museum; this year they will visit Santa Clara University and UC
Davis. We have both a fall and spring film night which includes discussion. This past spring, the Library the
Honors Transfer Program, and the English and History Departments hosted Cabrillo’s First Annual Collegewide Read, followed by a Public Forum and Book Talk of Ralph Ellison’s Invisible Man. A UCSC
Literature Professor addressed the group, as well as two of our English Instructors, Virginia Coe and Ekua
Omosupe. The event was well attended and well-received, and planning is underway for the 2nd Cabrillo
Reads Program.
One of the most exciting events for the program, and the College, this year was our Honors students’
participation in the annual Bay Honors Research Symposium, which was held at UC Berkeley. Cabrillo had
our highest number of honors students to date submit research proposals and have their proposals accepted
(six this year vs. one-two in past years). Additionally, one of our graduating students, Aidan O’Leary, won
the top prize, the Heslet Scholar Award, for her paper “Painting by Numbers: How Sir John Herschel’s
Science Changed Art.”
What is clear is that universities are looking for outstanding students who have done more than meet the
minimum transfer requirements. As a result of developing the Honors Transfer Program, Cabrillo has
expanded avenues to meet our transfer mission and provide greater opportunities for those students with the
educational goal of transfer.
Visit the website www.cabrillohonors.org.
2
137
AGENDA ITEM BACKGROUND
TO:
GOVERNING BOARD
FROM:
PRESIDENT
DATE:
Sept. 17, 2012
SUBJECT:
Watsonville Center Annual Report
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
INFORMATION
D.4
ENCLOSURE(S)
Page 1 of 2
BACKGROUND
The Watsonville Center makes higher education available in a community that is highly diverse and
economically depressed, where 31% of the population between 18-24 years old has less than a high
school education and the average unemployment rate is 25%, more than double the county-wide level.
The Latino population in the City of Watsonville is over 81% and over 94% in the adjacent community of
Pajaro. The Solari Green Technology Center (SGTC) will open this month and provide expanded
options to students in career technical education, with a focus on new sustainable technologies. Just
over 2,000 students enrolled at the Center in spring 2012, with over 40% taking classes exclusively on
site and 77% coming from the local community.
The Watsonville Center also serves as a resource for other educational options for the community by
housing Watsonville/Aptos Adult Education (WAAE) and SOS (Second Opportunity for Students), an
alternative education program with the County Office of Education. These two programs align with the
college mission by preparing students to succeed in college and education beyond high school, and
both enroll students from the Watsonville community who are traditionally underserved in higher
education. The leased space also provides valuable revenue to the college.
Instruction and educational support services
Of the 135 courses offered at the Watsonville Center in spring 2012, 59 (43.7%) fulfilled general
education requirements for transfer, 47 (34.8%) were one level below transfer and 29 (21.4%) were two
levels below transfer. 21 courses (15.5%) fulfilled requirements for certificates in Career Technical
Education fields (Accounting, Computer Applications & Business Technology, Criminal Justice, Culinary
Arts & Hospitality Management, Early Childhood Education, Fire Technology and Medical Assistant). In
addition, students may fulfill all requirements for the Liberal Arts and Sciences Associate of Arts
degrees with courses in Watsonville.
An open-access computer lab provides online resources, and all classrooms are equipped with
multimedia equipment and Internet access. The Learning Communities Center has a Watsonville office
where students can find out about the various learning communities available at the college, and the
ACE (Academy for College Excellence) learning community offers cohort options each year at the
Watsonville Center. The Integrated Learning Center (ILC) provides tutoring and instructional support in
many subject areas, including dedicated Supplemental Instruction sessions for math students and
individualized courses in reading. ILC students also have access to library services and resources,
proctored exams, quiet study areas and computers.
(Continued)
Administrator Initiating Item:
Rachel Mayo, Dean Education Centers
Kathie Welch, Dean, HAWK
Wanda Garner, Dean, NAS
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
138
Student Services
Watsonville Center students have access to admissions/registration services, counseling, financial aid,
health services, and student activities such as clubs, student senate events and student activity cards.
Admissions and Records and Financial Aid are now under the umbrella of Enrollment Services, so
students now go to one place for both of these departments. Counseling and Health Services are on
the same floor as Enrollment Services in Building A, so it is essentially a one-stop location for student
services. While the information provided is the same at both the Center and the Aptos campus, there
are some differences in delivery to accommodate differences in the student population. For example,
the hours of operation extend to 6:00 p.m. in Watsonville to better serve the larger evening population,
and all support is provided in Spanish as well as English. Extra support is also available for the online
processes for application, registration and applying for financial aid.
Overview of enrollment patterns
The following table shows that although the Watsonville Center enrollment is shrinking along with the
general college population, some percentages of particular groups are growing. For example, a higher
percentage of students enroll full-time college-wide, although the overall number of full-time students is
lower as compared to last spring.
WATSONVILLE CENTER ENROLLMENT AND SELECTED DEMOGRAPHICS
SPRING 2011 – SPRING 2012 CENSUS*
Enrollment (unduplicated)
FTES
Hispanic/Latino
White
Concurrent High School
Concurrent Adult School
Completed BA or higher
High school grad
First time students
Continuing students
Watsonville classes only
Watsonville and online classes
Watsonville and Aptos classes
Day classes
Evening classes
Both day & evening classes
Enrolled full time, Watsonville classes only
Enrolled full time, college-wide classes
SPRING 2011
2,232
(15.8% of college)
413.62
1,746 (78.2%)
333 (14.9%)
39
(1.7%)
36
(1.6%)
76
(3.4%)
1,418 (63.5%)
217 (9.7%)
1,523 (68.2%)
917 (41.1%)
80
(3.6%)
978 (43.8%)
578 (25.9%)
606 (27.2%)
1,006 (45.1%)
99
(4.5%)
677 (30.3%)
SPRING 2012
1,997
(14.6%/college)
399.91
1,654 (82.8%)
227
(11.4%)
49
(2.5%)
29
(1.5%)
68
(3.4%
1,257 (62.9%)
156 (7.8%)
1,370 (68.6%)
821 (41.1%)
79
(4%)
886 (44.4%)
488 (24.4%)
614 (30.7%)
870 (43.6%)
83
(4.2%)
621 (31.1%)
CHANGE
-235 (-10.5%)
-14.01 (-3.3%)
-92 (+4.6%)
-106 (-3.5%)
+10 (+0.8%)
-7
(-0.1%)
-8 (0 % change)
-161 (-0.6%)
-61
(-1.9%)
-153 (+0.4%)
-96 (0 % change)
-1
(+0.4%)
-92 (+0.6%)
-90 (+1.5%_
+8
(+3.5%)
-136 (-1.5%)
-15 (-0.3%)
-56 (+0.8%)
* End of semester enrollment is slightly higher: 2,109 for spring 2012. FTES is the end of semester count.
2
139
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
September 17, 2012
SUBJECT:
Board Policy Revisions: Office of Instruction, First Reading
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
INFORMATION
Page 1 of 3
D.5
BACKGROUND:
The District is in the process of revising Board Policies utilizing the California Community
College League’s model policies as applicable. This Board Policy has been reviewed by the
appropriate committees on campus including the President’s Cabinet.
Attached are copies of the newly proposed BP 7090 (Page 2 of 3) and the existing BP 7090
(Page 3 of 3), which the new policy would replace.
Board Policy
BP 7090 Use of College Facilities by
Non-College Users (Last revised May 1,
1995)
Action
Replace old BP 7090 with new BP 6700
which reflects current state regulations,
League language, and numbering protocol.
Board policies are presented as a first reading for Governing Board review and will return
for action at the next Governing Board meeting.
Administrator Initiating Item:
Wanda Garner, Dean, NAS
Kathie Welch, Dean, HAWK
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
140
BP 7090
Civic Center and Other Facilities Use
There are civic centers and other facilities suitable for public use at Cabrillo College. Use of these
facilities shall be granted as provided by law. The Superintendent/President shall establish procedures
regarding the use of District property and facilities by community groups, outside contractors, and
others.
The administrative regulation shall reflect the requirements of applicable law, including Education Code
Sections 82537, 82542, and 82548 regarding civic centers and other facilities suitable for public use.
The procedures shall include reasonable rules regarding the time, place, and manner of use of District
facilities. They shall assure that persons or organizations using District property are charged such fees
as are authorized by law. Public use of District property shall not interfere with scheduled instructional
programs or other activities of the District on behalf of students.
No group or organization may use District property to unlawfully discriminate on the basis of race,
color, religion, ancestry, national origin, disability, sex (i.e., gender), or sexual orientation, or the
perception that a person has one or more of the foregoing characteristics, or on any basis prohibited by
law.
Use of the District’s civic centers and other facilities suitable for public use will be only for the purposes
described by the California Legislature in Education Code Section 82537(a). These purposes include
use by associations “formed for recreational, educational, political, economic, artistic, or moral activities
of the public school districts” in order to “engage in supervised recreational activities” or “meet and
discuss, from time to time, as they may desire, any subjects and questions which in their judgment
appertain to the educational, political, economic, artistic, and moral interests of the citizens of the
communities in which they reside” (Education Code Section 82537(a)). In granting permission to use
the civic centers and other facilities suitable for public use, the District will not discriminate on the basis
of viewpoint with regard to organizations engaging in expressive activities on the topics and subject
matters articulated above.
Legal Reference: Education Code Sections 82537, 82542 and 82548
Adopted: June 6, 1988
Revised: May 1, 1989
Revised: May 1, 1995
Revised: September 2012
Page 2 of 3
Cabrillo Community College District, 6500 Soquel Drive, Aptos, CA 95003
http://www.cabrillo.edu
141
USE OF COLLEGE FACILITIES BY NON-COLLEGE USERS
BP 7090
The Cabrillo College Governing Board authorizes the use of college buildings and grounds and other
properties for appropriate use by clubs, nonprofit groups, associations, and public agencies. Allowable
activities can be recreational, educational, political, economic, and/or artistic in nature.
The Governing Board reserves the right to deny facility use to any applicant when, in the judgment of
college officials, the request involves facility use which is not appropriate for a college environment, or
which may have a detrimental effect on college facilities.
Churches or religious organizations may use college facilities under conditions as authorized in the
California Education Code, established by the Governing Board and determined by the Vice
President/Assistant Superintendent, Instruction upon recommendation by the Community Education
Coordinator and the Dean of Occupational and Community Development. Churches and religious groups are
charged a facility use fee that is at least equal to the fair-rental value of facilities and grounds, plus all direct
costs incurred.
Commercial organizations not affiliated with the college and which on a continuous basis charge either a fee
or tuition for a product or service are generally prohibited from using college facilities. Exceptions to this
may be made at the discretion of the Vice President/Assistant Superintendent, Instruction.
The Governing Board sets a Schedule of Fees for facility use on an annual basis. Fee schedules are presented
by the Vice President/Assistant Superintendent, Business upon recommendation by the Community
Education Coordinator and the Dean of Occupational and Community Development.
Fees may be waived if, in the judgment of the Vice President/Assistant Superintendent, Business, the college
and/or the community benefit by doing so.
Legal Reference: Education Code Sections 78300 through 78305 and 82530 through 82540; and Ca. Adm.
Code, Title 5, Section 55001.
Adopted: June 6, 1988
Revised: May 1, 1989
Revised: May 1, 1995
Page 3 of 3
Cabrillo Community College District, 6500 Soquel Drive, Aptos, CA 95003
http://www.cabrillo.edu
142
143
AGENDA ITEM BACKGROUND
TO:
GOVERNING BOARD
FROM:
PRESIDENT
DATE:
Sept. 17, 2012
SUBJECT:
Accreditation Self Study Update
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
INFORMATION
D.6
ENCLOSURE(S)
Page 1 of 4
BACKGROUND
Cabrillo College is proceeding on schedule with the process of its Institutional Self Study in
Support of Reaffirmation of Accreditation, part of the six-year cycle of accreditation which was
last completed in 2007. The Self Study Report will be presented to the Governing Board in April
of 2013 for Information for feedback and input. The Self Study will come back to the Board in
May 2013 for second reading and approval. The report will be submitted to the Accrediting
Commission for Community and Junior Colleges (AACJC) in June 2013. The visiting
accrediting team will visit the College in fall 2013. The two Cabrillo Accreditation Co-Chairs
were appointed in spring 2011: Rory O’Brien, Political Science instructor, as Faculty Co-Chair
and Renée Kilmer as the Accreditation Liaison Officer (ALO). In Renee’s absence, Rachel Mayo
has been appointed as the ALO.
Summary of 2007 Accreditation Process
Cabrillo is utilizing an accreditation process that was very successful in 2007. The college was
reaccredited for the maximum six-year period in 2007. At that time, the AACJC approved full
reaccreditation for Cabrillo on the consent agenda without comment. The 2007 report included
four commendations (for our rich culture of open dialog, for the innovative Digital Bridge
Academy [now known as the Academy for College Excellence], for the Cabrillo College
Library, and for the college’s valuing accessibility). The visiting team had only four
recommendations for the college. Each of these recommendations has been fully implemented:
1. The team recommends that Student Support Services develop and implement student
learning outcomes and measurements for all its departments, collect and analyze the
data, and link the results to planning and program improvement.
This recommendation has been fully implemented. The program planning information for
Student Services is available on the Cabrillo website:
https://www.cabrillo.edu/services/studserv/StudentServicesProgramReviewsandSLOs.html
2. The team recommends that the next master plan include an emphasis on planning for
distance education and all off campus sites with regard to instruction and support
Administrator Initiating Item:
Rachel Mayo, Dean Education Centers
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
144
services. Further, the master plan should address the evolving classified needs in light of
new technologies, facilities expansion, and operational needs.
The current Cabrillo Strategic Plan explicitly includes planning for distance education
and off campus sites. This portion of the recommendation has been fully implemented.
With respect to evolving classified staffing needs, the college has implemented and
utilized a shared governance classified prioritization process in times when new resources
have been available for distribution. Unfortunately, since 2008 the challenge has been
reducing the college budget and at times reducing staffing. The college has utilized the
Services and Programs Reduction Advisory Committee (“SPRAC”), a committee of the
College Planning Council (“CPC”), to develop thoughtful, difficult plans to address
staffing priorities in a time of shrinking resources. This portion of the recommendation
has also been fully implemented.
3. The team recommends that the college adopt a formal reserve policy. The college should
establish a clear financial reserve policy to protect the financial stability of the college in
support of institutional effectiveness.
Immediately following the 2007 site visit, the Governing Board revised Board Policy 4030 to
establish a minimum operating reserve consistent with the recommendations of the California
Chancellors Office (currently five percent [5%]). In each year since the site visit, the college has
maintained the 5% general operating reserve. This recommendation has been fully implemented.
http://www.cabrillo.edu/services/president/Board%20Policies%20and%20Administrative%20Re
gulations/400099%20ARs%20and%20BPs%20rev%20dates%20AdminServices/4030BPBudgetPrepFeb08.pdf
4. The team recommends that the college update the “Governance Manual” to reflect the
current governance processes used by the constituent groups of the college. The college
should describe the charge of the committees and the composition and membership and
how often they meet.
Through an ongoing collaborative effort, the Governance Manual has been completely updated
and now is posted on the Cabrillo website. This recommendation has been fully implemented.
http://www.cabrillo.edu/services/president/Governance%20Manual.html
Process and Institutional Dialogue
The process to develop the 2013 Self Study report is an inclusive, college-wide endeavor that
takes place over two years, starting with the designation of the co-chairs in spring 2011 and
continuing through summer 2013. The institutional dialogue, intended to be a group discussion
among colleagues to explore complex issues and reach a collective understanding that leads to
greater group insight, has been ongoing in the meetings of the accreditation standard teams to
lead to a better grasp of what it means to be a learning-focused institution.
2
145
In fall 2011 the first meeting of the Standard Co-Chairs was held, and teams meet regularly
throughout the semester. Two drafts of the standard chapters have been reviewed so far, and the
final drafts will be submitted by December. The teams are busy gathering evidence, reviewing
the goals from the last Self Study, and discussing the guiding questions provided by the AACJC.
Accreditation Standards
The following chart shows the four accreditation standards, the eleven sections they contain, and
the co-chairs for each standard. In addition, there is a Student Learning Outcomes chapter that
the College is including in the report.
Standard 1: Institutional Mission and Effectiveness
Alex Taurke, Mathematics instructor
IA: Mission
Stephanie Stainback, Laboratory Instructional Assistant, Alternate Media
Dale Attias, Instructional Program Analyst
IB: Improving Institutional
Michael Booth, Accounting/Finance instructor
Effectiveness
Standard II: Student Learning Programs and Services
Wanda Garner, Dean, Natural and Applied Sciences
IIA: Instructional Programs
IIB: Student Support Services
IIIC: Library and Learning
Support Services
Standard III: Resources
IIIA: Human Resources
IIIB: Physical Resources
IIIC: Technology Resources
IIID: Financial Resources
Michael Mangin, President, Faculty Senate
Margery Regalado, Dean, Counseling and Educational Support Services
Barbara Schultz-Perez, Director, Counseling
Georg Romero, Library Director
Victoria Bañales, Basic Skills Coordinator & English instructor
Barbara Shingai, Assistant Director, Human Resources
Dave Reynolds, Mathematics instructor
Joe Nugent, Director, Facilities Planning and Plant Operations
Gary Marcoccia, Director, Engineering Technology/Welding
Dan Borges, Director, Information Technology & Planning and Research
Francine Van Meter, Director, Teaching and Learning Center
Graciano Mendoza, Director, Business Services
Ray Kaupp, Director, Santa Cruz County College Commitment
Standard IV: Leadership and Governance
IVA: Decision-making Roles Melinda Silverstein, Executive Director, Cabrillo College Foundation
Jim Weckler, Dean, Business, English, and Language Arts
and Processes
Sarah Doub, Division Coordinator, Natural and Applied Sciences
Rachel Mayo, Dean of Education Centers
Debora Bone, Director of Allied Health & Stroke and Disability Center
IVB: Board and
Administrative Organization
Chapter on Student Learning Outcomes
Marcy Alancraig, SLO coordinator and English instructor
Sue Nerton, Program Chair, Computer & Information Systems/Computer Science
Accreditation Themes of Quality
Certain themes of quality are found throughout the AACJC standards of accreditation. One of the
most salient is that institutional planning process should be integrated and tied to evaluation and
the distribution of resources for the purpose of improving student learning. Another is that
evidence should be presented to show that student learning outcomes and administrative unit
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outcomes should be measured and assessed on a regular basis so that improvements can be made
to college processes and programs in order to improve student learning. An important element of
the institutional planning cycle is dialogue, intended to involve the whole college community in
examining quantitative and qualitative data to determine how well the institution is meeting
student needs and to consciously make student learning the focus of resource allocation and
process improvement at the College.
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AGENDA ITEM BACKGROUND
DATE
TO: GOVERNING BOARD
FROM: PRESIDENT
September 10, 2012
SUBJECT:
Board Policy 3900 Speech: Time, Place, and Manner
Board Policy 5400 Associated Students Organizations
Board Policy 5410 Associated Students Elections
Board Policy 5420 Associated Students Finance
Student Services, First Reading
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
Page 1 of 5
ITEM NUMBER
D.7
BACKGROUND:
The District is in the process of revising Board Policies and Administrative Regulations utilizing
the California Community College League’s model policies as applicable.
Attached are three new additions to the Board Policies in the Student Services component.
Board Policies are presented as a first reading for Governing Board review and will return for
action at the next Governing Board meeting.
Administrator Initiating Item:
Dennis Bailey-Fougnier
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
148
BP 3900 Speech: Time, Place, and Manner
(formerly numbered BP 5550 with newly added information in 2/10)
References: Education Code Sections 76120 and 66301
Students, employees, and members of the public shall be free to exercise their
rights of free expression, subject to the requirements of this policy.
The Cabrillo College main campus and its centers, are non-public forums, except
for those areas that are designated public forums available for the exercise of
expression by students, employees, and members of the public.
The
President/Superintendent or designee shall enact such administrative procedures
as are necessary to reasonably regulate the time, place, and manner of the
exercise of free expression in the designated public forums.
The administrative procedures promulgated by the President/Superintendent and
his/her designees shall not prohibit the right of students to exercise free
expression, including but not limited to the use of bulletin boards, the distribution
of printed materials or petitions in those parts of the college designated as areas
generally available to students and the community, and the wearing of buttons,
badges, or other insignia.
Speech shall be prohibited that is defamatory, obscene according to current legal
standards, or which so incites others as to create a clear and present danger of
the commission of unlawful acts on District property or the violation of District
policies or procedures, or the substantial disruption of the orderly operation of the
District.
Nothing in this policy shall prohibit the regulation of hate violence directed at
students in a manner that denies their full participation in the educational process
(Education Code Section 66301(e)), so long as the regulation conforms to the
requirements of the First Amendment to the United States Constitution, and of
Section 2 of Article 1 of the California Constitution. Students may be disciplined
for harassment, threats, or intimidation unless such speech is constitutionally
protected.
See Administrative Procedure 3900.
Revised 6/26/12
Replaces BP 6100
Approved by Student Services Council on August 15, 2012.
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149
BP 5400 Associated Students Organization
Reference: Education Code Section 76060
The students of the Cabrillo College District are authorized to organize a student
body association. The Board hereby recognizes the Associated Students of
Cabrillo College Student Senate (ASCC Student Senate).
The ASCC Student Senate is recognized as the official voice for the students in
district decision-making processes to meet the requirements of shared
governance as stated by California Education Code 70902 (b) (7) and Title 5,
sections 53200, et seq., 51023.5 and 51023.7.
The ASCC Student Senate may conduct other activities as approved by the
Dean of Student Services. The ASCC Student Senate activities shall not conflict
with the authority or responsibility of the Board or its officers or employees.
The ASCC Student Senate shall conduct itself in accordance with state laws and
regulations and administrative procedures established by the District.
The ASCC Student Senate shall be granted the use of District premises subject
to such administrative procedures as may be established by the Dean of Student
Services. Such use shall not be construed as transferring ownership or control of
the premises.
See Administrative Procedures 5400.
Approved by Student Services Council on August 15, 2012.
150
BP 5410 Associated Students Elections
Reference: Education Code Section 76061
The Associated Students of Cabrillo College (ASCC) Student Senate shall
conduct annual elections to elect officers. The elections shall be conducted in
accordance with procedures established by the ASCC Student Senate,
consistent with the requirements of Education Code 76061.
Any student elected as an officer in the Associated Students shall meet both of
the following requirements:
 The student shall be enrolled in the District at the time of election and
throughout his/her term of office, with a minimum of five semester units or
the equivalent.
 The student shall meet and maintain the minimum standards of
scholarship (see BP 4220 titled Standards of Scholarship and related
administrative procedures).
See Administrative Procedures 5410.
Revised 6/26/12
Approved by Student Services Council on August 15, 2012.
151
BP 5420 Associated Students Finance
References: Education Code Sections 76063–76065, 76060
Associated Students of Cabrillo College Student Senate (ASCC Student Senate)
funds shall be deposited with and disbursed by the Vice President of
Administrative Services or designee.
These funds shall be deposited, loaned or invested in one or more of the ways
authorized by law.
The funds of the Associated Students shall be subject to an annual audit.
Approved by Student Services Council on August 15, 2012.
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153
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
September 17, 2012
SUBJECT:
Cabrillo College Monthly Calendar
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 2
D.8
BACKGROUND:
The following calendar presents information about selected events and significant dates for the month of
September. Dates given are accurate as of September 5, 2012.
Administrator Initiating Item:
Kristin Fabos, Director of Marketing
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
¨ Yes ¨ No
¨ Yes ¨ No
Final Disposition
154
September 2012
Marketing and Communications Department • 831/479-5744
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
1
ONGOING:
Art Exhibit A Bridge
Beyond Borders,
Cabrillo Gallery,
through 9/28
2
3
Labor Day Holiday
4
Men’s Soccer vs. Santa
Rosa, 7:00 PM
Saturday
5
6
Art Exhibit Reception:
A Bridge Beyond
Borders, 5:30 - 7:30
PM, Artist’s Talk: 7:00
PM, Cabrillo Gallery
7
8
Football vs. Medanos,
7:00 PM
Deadline to add/
register for full-term
course
Deadline to drop
full-term course for
refund
9
10
11
12
Men’s Soccer vs.
Lassen, 7:00 PM
Women’s Soccer vs.
Lassen, 1:30 PM
13
14
15
18
19
20
21
22
Deadline to drop full- Census Day
term course w/o “W”
Women’s Soccer vs.
Cypress, 1:00 PM
16
17
Governing Board
Meeting, 5:00 PM,
Sesnon House
Volleyball vs. Skyline,
6:30 PM
Women’s Water Polo
Tournament, TBA
Women’s Water Polo
Tournament, TBA
Stage Door: Theatre
Arts High School
Workshops, 9:00 AM
- 4:00 PM, Crocker
Theater Building
Volleyball vs. Fresno &
Sac City, TBA
23
24
25
26
Women’s Soccer vs.
DeAnza, 2:00 PM
27
Women’s Water Polo
vs. Ohlone, 3:00 PM
Men’s Soccer vs. San
Francisco City, 7:00
PM
30
Women’s Soccer vs.
Hartnell, 2:00 PM
Coming in Early October
Women’s Water Polo
vs. San Mateo, 3:30
PM
Oct. 4
Art Exhibit Opening: Your Art Here, Cabrillo Gallery, 5:30 - 7:30 PM
Oct. 5
Women’s Soccer vs. Evergreen Valley, 2:00 PM
Oct. 5
Volleyball vs. San Francisco, 6:30 PM
Oct. 6
Football vs. Chabot, 7:00 PM
Additional Listings
28
Men’s Soccer vs.
Cañada, 2:00 PM
Women’s Soccer vs.
Foothill, 6:30 PM
29
Deadline for pass/no
pass option
Football vs.
Redwoods, 1:00 PM