1
Cabrillo College Governing Board
Monday, October 8, 2012
Cabrillo College Sesnon House
6500 Soquel Drive
Aptos, California 95003
OPEN SESSION (McPherson Room)
PAGE
1. Call to Order and Roll Call
TIME
4:30
2. Adoption of Agenda
3. Public Comments Regarding Closed Session Items (three minute
time limit per speaker)
Please notify clerk if you desire to speak to the Board.
4. Announcement of Closed Session
5. Adjourn to Closed Session
CLOSED SESSION (Pino Alto Room)
1. Conference with Legal Counsel – Existing Litigation, Steshenko v.
Cabrillo College District, et al (Subdivision (a) of Section 54956.9)
USDC No. C 09-5543 RS
2. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: Victoria Lewis
Employee Organization: CCEU
3. Marcia Heiman and Learning to Learn, Inc. vs. Cabrillo
Community College District and Diego Navarro
4. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: Brian King
Employee Organizations: Management and Confidential
Employees
5. Pursuant to California (Government Code section 54957(b)(1) and
CCEU Collective Bargaining Agreement Appendix E.III.c(1)) To
consider the procedure for a hearing of an appeal of discipline by
employee number 501009.
6. Superintendent/President’s Annual Evaluation
6:00
OPEN SESSION (McPherson Room)

Call to Order and Roll Call

Report Out of Closed Session
6:05
A. Consent Items
1. Minutes and Consent Agenda (these items are approved when
the agenda is approved unless a Board member wishes to
discuss)
a) Minutes of September 17, 2012
2. Register of Warrants
It is recommended that the Governing Board ratify warrant
numbers 94186–94782 for the amount of $2,976,855.28.
5
11
2
October 8, 2012
A. Consent Items (continued)
3. Santa Cruz County College Commitment Membership Dues
Income
31
It is recommended that the Governing Board accept membership
dues income from S4C member organizations. It is further
recommended that the Board authorize the Vice President of
Administrative Services to execute and make all necessary
arrangements to budget and account for this revenue on behalf of
the college.
4. Cabrillo College Foundation and Small Business Development
Center Grant
33
It is recommended that the Governing Board accept the $50,000
grant from the Safeway Corporation. It is further recommended
that the Board authorize the Vice President of Administrative
Services to execute and make all necessary arrangements in
relation to this grant agreement and any future amendments on
behalf of the college
5. Small Business Development Center Grant
35
It is recommended that the Governing Board accept the $25,000
grant from the City of Santa Cruz Economic Development
Department. It is further recommended that the Board authorize
the Vice President of Administrative Services to execute and
make all necessary arrangements in relation to this grant
agreement and any future amendments on behalf of the college.
6. Donations from Cabrillo College Foundation
37
It is recommended that the Governing Board accept the
donations to the above named programs from the Cabrillo
College Foundation.
7. Human Resources Report
39
It is recommended that the Governing Board ratify and/or approve
the human resources management report.


Introduction of Newly Appointed Faculty and Staff
Oral Communications - Members of the audience may speak to
non-agenda items (three minute time limit per speaker)
Special Presentation
2012 Meritorious Service Award Recipients
6:15
B. Oral Reports
1. Board Members’ Reports
6:25
2. Student Trustee’s Report
6:28
3. Superintendent’s Report
6:30
4. Faculty Senate
6:32
Comments on issues of interest to the Faculty Senate
3
October 8, 2012
B. Oral Reports (continued)
5. CCEU
6:35
Comments on issues of interest to the Cabrillo Classified
Employees Union
6. CCFT
6:38
Comments on issues of interest to the Cabrillo College
Federation of Teachers
6:41
C. Action Items
1. Board Policy Revisions: Office of Instruction, Second Reading
41
It is recommended that the Governing Board adopt the Board
Policies as presented.
2. Board Policy Revisions: Student Services, Second Reading
45
It is recommended that the Governing Board adopt the Board
Policies as presented.
3. Appointment of Members to the Measure D Citizens' Bond
Oversight Committee
51
It is anticipated that there will be a proposal at the Board meeting
to appoint members to the Measure D Citizens’ Bond Oversight
Committee.
4. Renewal of Lease, 1 year: Head Start Program, FY12/13
53
It is recommended that the Governing Board authorize the Vice
President, Administrative Services to renew a one year lease with
the Head Start Program.
5. 2012-13 Confidential Compensation Proposal
55
It is recommended that the Governing Board approve the
proposal as presented.
6. Negotiated Agreement for 2012-13: CCEU and District
57
It is anticipated that there will be an update at the board meeting
on the CCEU 2012-13 Negotiated Agreement.
7. 2013 Winter College Closure
59
It is anticipated that there will be a proposal at the Board meeting
regarding the 2013 winter college closure.
7:00
D. Information Items
1. 2012-13 Budget Reductions: Career Education and Economic
Development (CEED)
61
The CEED 2012-13 budget reductions are presented for
Governing Board information.
2. Facilities Master Plan Update
The Facilities Master Plan update is provided for Governing
Board information.
63
4
October 8, 2012
D. Information Items (continued)
3. Financial Reports
69
The financial reports are provided for Governing Board
information.
4. Cabrillo College - 2012 Fall Semester Census Report
91
The 2012 fall semester census report is provided for Governing
Board information.
5. Fall 2012 Flex Week Activities
95
The fall 2012 flex week activities are provided for Governing
Board information.
6. Educational Master Plan Update
97
The Educational Master Plan update is provided for Governing
Board information.
7. Cabrillo College Monthly Calendar
99
The Cabrillo College activities calendar for the month of October
is provided for Governing Board information.
8. Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board may discuss items to be
placed on the agenda for the future Board meetings.
CLOSED SESSION
ADJOURN
7:15
For ADA related meeting accommodations, contact Dominique Hansen, Executive Assistant to the
President, at (831) 479-6306 at least 24 hours in advance of the meeting.
5
Minutes of Meeting
CABRILLO COLLEGE GOVERNING BOARD
September 17, 2012
REGULAR MEETING
The regular monthly meeting of the Cabrillo College Governing Board was held at the
Cabrillo College Sesnon House, 6500 Soquel Drive, Aptos, California on Monday,
September 17, 2012. Chair Al Smith opened the meeting in Open Session at 5:00 pm. Roll
was taken; present were Chair Smith, Trustees Ed Banks, Margarita Cortez, Gary Reece,
Rachael Spencer, Susan True, and Donna Ziel. Chair Smith asked for Public Comments on
Closed Session items. There were no public comments.
Closed Session items were announced and the meeting was adjourned to Closed Session at
5:00 p.m. Closed Session was adjourned at 6:00 pm.
REPORT OUT OF CLOSED SESSION
There was nothing to report out of closed session.
PROCEDURAL ITEMS
It was moved and seconded (Reece/Spencer) to approve the consent agenda items, including
the minutes from the August 6, 2012, regular meeting.
CALL TO ORDER
REPORT OUT OF
CLOSED SESSION
APPROVAL OF
CONSENT AGENDA
AND MINUTES
Trustee Cortez noted consent item A6: Cabrillo Extension Class Approval and the fall
extension class titled “College Athletic Scholarship - How Do We Get It?” Trustee Cortez
encourages any potential athletes to attend the class.
Trustee Spencer congratulated Cabrillo College Foundation Director Melinda Silverstein and
the Foundation staff on the recent Jack and Peggy Baskin Technology Center for
Engineering, Computing, and Physics gift.
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Green
AYES: Banks, Cortez, Reece, Smith, Spencer, True, Ziel
NOES: None
ABSENT: None
ABSTAIN: None
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF
Human Arts and Social Sciences (HASS) Dean Isabel O’Connor introduced HASS faculty
member Rory O’Brien who introduced Trevor Kakogawa who was recently hired as a
Political Science faculty member. Business, English, and Language Arts (BELA) Dean
Jim Weckler introduced Steven Schessler who was recently hired as an English faculty
member.
ORAL COMMUNICATIONS
Rebecca Garcia spoke about a number of initiatives concerning AB540 student and grant and
scholarship opportunities for students.
Marilyn Garrett spoke about the alleged hazards of wi-fi and wireless communications.
SPECIAL PRESENTATION
Carolyn Jackson, Director of Articulation and Honors Transfer Program, provided a review
of the Honors Transfer Program. Recent Cabrillo graduate and former Honors Transfer
Program student, Max Caldwell spoke about his experience in the honors program. Current
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INTRODUCTION OF
NEWLY APPOINTED
FACULTY AND
STAFF
ORAL
COMMUNICATIONS
SPECIAL
PRESENTATION
6
Minutes of Meeting
September 17, 2012
Cabrillo student Cedar Green spoke about his ongoing experiences in the honors program.
Trustee Spencer stated that she has heard numerous positive comments about the program,
and said that it seems being in a cohort is a positive experience for students. Trustee Ziel
asked if there are plans to expand the program and Director Jackson responded that given the
current budget climate they are not looking to grow the program but plan to broaden the
depth.
INFORMATION ITEMS
ORAL REPORTS
Board Trustees’ Reports
Trustee Spencer reported that the first group of Santa Cruz County Commitment (S4C)
scholarship recipients entered Cabrillo this fall. Trustee Spencer noted that the student
orientation, which scholarship recipients are required to attend, was a success. Trustee
Spencer added that she hopes one day all new students will be required to attend orientations.
ORAL REPORTS
BOARD TRUSTEE
REPORTS
Trustee Ziel reported that she attended the grand opening of the Solari Green Technology
Center and said it was fabulous to see the center completed.
Trustee Banks commented on the recent Jack and Peggy Baskin Technology Center for
Engineering, Computing, and Physics gift saying it was a perfect way to start the
Foundation’s fiscal year.
Trustee Cortez also attended the opening of the Solari Green Technology Center and thanked
all the faculty, staff and students who helped to make the event a success. Trustee Cortez
also spoke positively about the Flex week activities she attended.
Chair Smith discussed the Solari Green Technology Center opening and the generosity of the
Solari family. Chair Smith also mentioned Granite Construction CEO Bill Dorney, who
recently said he never had better teachers than the ones he had at Cabrillo. Chair Smith noted
that after he left Cabrillo Mr. Dorney attended Colorado College and Stanford.
Student Trustee’s Report
Student Trustee Green reported that the Student Senate is working well this year.
Superintendent’s Report
President King recognized the constituent group leaders, specifically CCFT President
Harvell. President King thanked the CCFT and CCFT President Harvell for their
collaboration and hard work on the college’s historical negotiated agreement for 2012-13. In
addition President King recognized the Faculty Senate and its president, Michael Mangin, for
developing a thoughtful faculty prioritization process. Finally President King introduced new
CCEU President Alta Northcutt and thanked CCEU President Northcutt for making an effort
to meet with him and the managers at a recent managers’ meeting.
CCEU
Alta Northcutt addressed the Board and thanked the Board for their support in her transition
to CCEU president. CCEU President Northcutt said treating each other as humans and with
respect is very important to her. CCEU President Northcutt said CCEU is concerned about
the constricting of the college and staff working at capacity. CCEP President Northcutt
closed by saying shared governance and staff participation continues to be important to
CCEU.
STUDENT
TRUSTEE’S
REPORT
SUPERINTENDENT’S
REPORT
CCEU
CCFT
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Minutes of Meeting
September 17, 2012
CCFT
CCFT President Harvell discussed the CCFT and district’s 2012-13 tentative agreement.
CCFT President Harvell said there was a very high voter turnout. The concessions are not a
pleasant choice but faculty recognizes the situation the college is in. CCFT President Harvell
said it was nice to use interest based bargaining. The subject matter was tough but dealing
with the people around the table was not difficult.
Faculty Senate
Senate President Mangin reported that the Faculty Senate has been meeting and the theme is
all things are possible and probably have to be if Proposition 30 fails. Senate President
Mangin also said the Student Success task force legislation has been passed and a lot of the
legislation’s content has already been implemented at Cabrillo.
ACTION ITEMS
Facilities Master Plan (FMP) as of June 30, 2012 Semi-Annual Update, Revision and Project
Status
It was recommended that the Governing Board approve the Facilities Master Plan as
presented.
FACULTY SENATE
ACTION ITEMS
FACILITIES MASTER
PLAN (FMP) AS OF
JUNE 30, 2012 SEMIANNUAL UPDATE,
REVISION AND
PROJECT STATUS
A motion was made (Reece/Spencer) to approve the Facilities Master Plan.
The motion carried.
Resolution 058-12: Reduction or Discontinuance of Classified Service
It was recommended that the Governing Board adopt Resolution 058-12 as presented.
It was moved and seconded (Spencer/Ziel) to adopt resolution 058-12.
RESOLUTION 058-12:
REDUCTION OR
DISCONTINUANCE
OF CLASSIFIED
SERVICE
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Green
AYES: Banks, Cortez, Reece, Smith, Spencer, True, Ziel
NOES: None
ABSENT: None
ABSTAIN: None
Authorization to Dispose of Surplus Equipment
It was recommended that the Governing Board authorize the Vice President,
Administrative Services to dispose of the equipment listed as surplus, according to Board
Policy 4160.
AUTHORIZATION TO
DISPOSE OF
SURPLUS
EQUIPMENT
A motion was made (True/Banks) to authorize the disposal of listed surplus equipment.
The motion carried.
Approval: Five Year Capital Construction Plan 2014-18
It is recommended that the Governing Board authorize the Vice-President of
Administrative Services to submit the Five-Year Capital Construction Plan and Final
Project Proposal (FPP) for 2014-2018.
A motion was made (Spencer/Reece) to approve the five year capital construction plan as
presented.
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APPROVAL: FIVE
YEAR CAPITAL
CONSTRUCTION
PLAN 2014-18
8
Minutes of Meeting
September 17, 2012
The motion carried.
Transcript Fee Adjustment
It was recommended that the Governing Board approve an increase in the Regular
Transcript Fee to $7, including $2 convenience fee, and a decrease in Rush Transcript Fee
to $20, including $2 convenience fee.
TRANSCRIPT FEE
ADJUSTMENT
A motion was made (Banks/Ziel) to approve the transcript fee adjustment.
The motion carried.
Increase in the Student Health Fee
It was recommended that the Governing Board approve an increase of $1.00, from $18.00
to $19.00, in the Student Health Fee beginning with spring semester 2013.
INCREASE IN THE
STUDENT HEALTH
FEE
A motion was made (Reece/Banks) to approve the increase in the student health fee.
Trustee Spencer said she supports this and would like a Board report on how the funds are
being spent and plans for the future. Trustee Spencer would like to ensure as many
students as possible are being served.
The motion carried.
Award of Bid: Bldg. 800 Remodel Hazmat Abatement Project
It was recommended that the Governing Board award the bid to the qualified low bidder.
Chair Smith cited a potential conflict and recused himself. Chair Smith left the room while
the item was discussed and voted on.
AWARD OF BID:
BLDG. 800 REMODEL
HAZMAT
ABATEMENT
PROJECT
Contracts Director Robins reported a low bid did come in however, there was a bid protest.
District council has recommended that the Board to provisionally award the bid, contingent
on counsel determining the bid protest is denied. If the bid protest is not denied then the
recommendation is to award the bid to the next lowest fully responsive and qualified
bidder.
A motion was made (True/Ziel) to conditionally award the bid to the qualified low bidder,
Coastwide Environmental Tech. Inc., pending staff and counsel confirmation that the
current Bid Protest is denied.
The motion carried.
Resolution 060-12 in Support of Prop 30: Sales and Income Tax Increase
It is recommended that the Governing Board approve resolution 060-12.
It was moved and seconded (True/Cortez) to adopt resolution 060-12.
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Green
AYES: Banks, Cortez, Reece, Smith, Spencer, True, Ziel
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RESOLUTION 060-12
IN SUPPORT OF PROP
30: SALES AND
INCOME TAX
INCREASE
9
Minutes of Meeting
September 17, 2012
NOES: None
ABSENT: None
ABSTAIN: None
Approval of New VAPA Performance Venue Daily Use Fees
It was recommended that the Governing Board approve the VAPA Complex Performance
Venue Use Fees. It is further recommended that the Board authorize the Vice President of
Administrative Services to execute and make all necessary arrangements in relation to this
grant agreement on behalf of the college.
APPROVAL OF NEW
VAPA
PERFORMANCE
VENUE DAILY USE
FEES
A motion was made (Reece/Banks) to approve the new VAPA performance venue daily
use fees.
Trustee Spencer asked if the fees are to maintain the venue or for additional college
revenue. President King said the college does not anticipate revenue above and beyond the
cost of operating the structures. Trustee Spencer said this is a very important community
conduit. President King stated he believes the college will continue to see a lot of
community use, but will be responsive if the college hears the new fee structure is having
an impact on use. Vice President Lewis noted that the college is in compliance with the
California Education Code’s Civic Center Act and that there is a tiered pricing structure.
Trustee Reece asked if the college can track usage over the next year and determine if there
is some reduction in usage. President King agreed to provide a report in a year.
The motion carried.
Negotiated Agreement for 2012-13: CCFT and District
It was recommended that the Governing Board approve the negotiated agreement for 201213: CCFT and District.
NEGOTIATED
AGREEMENT FOR
2012-13: CCFT AND
DISTRICT
A motion was made (Spencer/Ziel) to approve the negotiated agreement.
Chair Smith thanked everyone for all their work on the negotiated agreement. Vice
President Lewis thanked the faculty and administration’s negotiating teams.
The motion carried.
Negotiated Agreement for 2012-13: CCEU and District
This item was pulled from the Board agenda.
2012-13 Confidential Compensation Proposal
This item was pulled from the Board agenda.
2012-13 Budget Reduction Plans, Phase IV
It was recommended that the Governing Board approve the Phase IV budget reduction
plans as presented.
A motion was made (Banks/Reece) to approve the phase IV budget reduction plans.
The motion carried.
5 of 6
NEGOTIATED
AGREEMENT FOR
2012-13: CCEU AND
DISTRICT
2012-13
CONFIDENTIAL
COMPENSATION
PROPOSAL
2012-13 BUDGET
REDUCTION PLANS,
PHASE IV
10
Minutes of Meeting
September 17, 2012
2012-13 Final Budget
It is recommended that the Governing Board approve the 2012-13 Final Budget.
2012-13 FINAL
BUDGET
A motion was made (Spencer/Cortez) to approve the 2013 final budget.
Trustee Reece reminded the college there still is a structural deficit.
The motion carried.
INFORMATION ITEMS
Quarterly Investment Report
The Quarterly Investment report was provided for Governing Board information.
Financial Reports
The Financial reports were provided for Governing Board information.
Honors Transfer Program Update
The Honors Transfer Program update was provided for Governing Board information.
Watsonville Center Annual Report
The Watsonville Center Annual Report provided for Governing Board information.
Trustee Cortez thanked Director Mayo for her hard work.
Board Policy Revisions: Office of Instruction, First Reading
Board policies were presented as a first reading for Governing Board review and will return
for action at the next Governing Board meeting.
Accreditation Self Study Update
The accreditation self-study update was provided for Governing Board information.
President King reported that in Vice President Kilmer’s absence Dean Rachel Mayo has
been named Accreditation Liaison Officer (ALO).
Trustee Spencer brought up the 2007 accreditation report’s student learning outcome
(SLO) recommendation and asked for an update on the progress of the recommendation.
Board Policy Revisions, Student Services, First Reading
Board policies were presented as a first reading for Governing Board review and will return
for action at the next Governing Board meeting.
Cabrillo College Monthly Calendar
The Cabrillo College activities for the month of September were presented for Governing
Board information.
Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board discussed items to be placed on the agenda for the
future Board meetings.
ADJOURN
The open session of the Cabrillo College Governing Board was adjourned at 7:33.
Respectfully submitted,
Secretary
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QUARTERLY
INVESTMENT
REPORT
FINANCIAL REPORTS
HONORS TRANSFER
PROGRAM UPDATE
WATSONVILLE
CENTER ANNUAL
REPORT
BOARD POLICY
REVISIONS: OFFICE
OF INSTRUCTION,
FIRST READING
ACCREDITATION
SELF STUDY UPDATE
BOARD POLICY
REVISIONS,
STUDENT SERVICES,
FIRST READING
CABRILLO COLLEGE
MONTHLY
CALENDAR
AGENDA FOR NEXT
BOARD MEETING
ADJOURNMENT
11
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 8, 2012
SUBJECT:
ENCLOSURE(S)
Register of Warrants
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
Page 1 of 19
A.2
BACKGROUND:
The following warrants are submitted for Governing Board ratification:
REGISTER NO.
15
16
17
18
19
20
DATE
WARRANT NO.
08-30-12
09-06-12
09-06-12
09-13-12
09-20-12
09-20-12
94186-94331
94332-94476
94477-94478
94479-94606
94607-94744
94745-94782
TOTAL AMOUNT
336,368.90
1,126,238.22
1,665.00
1,110,268.44
178,086.21
224,228.51
$2,976,855.28
* NOTE: Student refund and financial-aid registers totaling $676,199.11 are available in the Business Office
for review.
RECOMMENDATION:
It is recommended that the Governing Board ratify warrant numbers 94186–94782 for the amount of
$2,976,855.28.
Administrator Initiating Item:
Roy Pirchio
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 8, 2012
SUBJECT:
S4C Membership Dues Income
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 1
A.3
BACKGROUND:
Consistent with the previously identified need for facilitation and coordination of activities associated with the
Santa Cruz County College Commitment (S4C), the S4C Steering Committee has agreed that member
organizations should provide financial support, in the form of annual dues, to the project. A guideline of $1
per enrolled student was adopted, and it is expected that most member organizations will provide
contributions at or near that guideline.
Membership dues collected from S4C organizations are essential, both as a match for grant applications,
and to pay for activities that are often difficult to fund with typical grants. For example, California Community
College Chancellor’s Office grants preclude spending on promotional items, which means we have had to
secure other forms of funding for items like the Samper 4th Grade Experience t-shirts.
With postsecondary enrollments (Cabrillo, CSUMB, and UCSC) of around 36K students, and K12
enrollments of around 39K students, annual revenue to S4C could be as high as $75,000. Budgeting and
approval processes are in place within S4C to ensure that this revenue will not be spent before it has been
collected.
FISCAL IMPACT:
A potential increase of up to $75,000 in revenue and expenses each fiscal year, beginning July 1, 2012.
RECOMMENDATIONS:
It is recommended that the Governing Board accept membership dues income from S4C member
organizations. It is further recommended that the Board authorize the Vice President of Administrative
Services to execute and make all necessary arrangements to budget and account for this revenue on behalf
of the college.
Administrator Initiating Item:
Rock Pfotenhauer, Dean CEED
Wanda Garner, Dean NAS
Kathie Welch, Dean HAWK
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
32
33
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 8, 2012
SUBJECT:
Cabrillo College Foundation and Small Business Development
Center Grant
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
Page 1 of 1
ITEM NUMBER
ACTION
A.4
Background
The Cabrillo College Foundation will be awarded a $50,000 grant from the Safeway Corporation.
This funding will support the efforts of the SBDC to provide technical assistance to the merchants
of the Rancho Del Mar Shopping Center in Aptos.
Fiscal Impact
An increase of $50,000 in revenue and expenditures.
Recommendation
It is recommended that the Governing Board accept the $50,000 grant from the Safeway
Corporation. It is further recommended that the Board authorize the Vice President of
Administrative Services to execute and make all necessary arrangements in relation to this grant
agreement and any future amendments on behalf of the college.
Administrator Initiating Item:
Rock Pfotenhauer, Dean, CEED
Wanda Garner, Dean, NAS
Kathie Welch, Dean HAWK
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
34
35
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 8, 2012
SUBJECT:
Small Business Development Center Grant
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
ACTION
Page 1 of 1
A.5
Background
Cabrillo’s Central Coast Small Business Development Center will be awarded a $25,000 grant from
the City of Santa Cruz Economic Development Department. This funding will support a business
technical assistance program for Santa Cruz City businesses for the 2012-2013 fiscal year.
Fiscal Impact
An increase of $25,000 in revenue and expenditures.
Recommendation
It is recommended that the Governing Board accept the $25,000 grant from the City of Santa Cruz
Economic Development Department. It is further recommended that the Board authorize the Vice
President of Administrative Services to execute and make all necessary arrangements in relation to
this grant agreement and any future amendments on behalf of the college.
Administrator Initiating Item:
Rock Pfotenhauer, Dean, CEED
Wanda Garner, Dean, NAS
Kathie Welch, Dean HAWK
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
36
37
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 8, 2012
SUBJECT:
ENCLOSURE(S)
Donations from Cabrillo College Foundation
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
ACTION
A.6
Page 1 of 1
BACKGROUND:
The Cabrillo College Foundation accepted the following in-kind gift donations on behalf of the college
since March, 2012:
Donation
Donor
Studio lighting equipment
Program
Bruce Stenman
Photography
Kelly Roberts
MESA
Kathy Rischel
Music
Pearson Arrow Sales Team
Cabrillo Stage
Dale Sinor
Cabrillo Stage
Plantronics, Inc.
Facilities
2004 Honda Motorcycle CMX250C
Rebel
Marianne Walters
Cabrillo College
Extension
Art Books
22 silicon carbide kiln shelves
700 K-26 insulating fire brick
Elizabeth Blodgett
David E. McNussen
David E. McNussen
VAPA
VAPA
VAPA
Trace Engineering SW4048 Solar
Inverter/Charger and other solar
equipment
Henry Miller baby grand piano
Custom surf board and stand-up paddle
board with paddle
Garden art totem, glass bell from
Lundbergh Studios, and sable mink coat
Cubicles, tables and chairs for the
Cabrillo College Business Office
FISCAL IMPACT:
None.
RECOMMENDATION:
It is recommended that the Governing Board accept the donations to the above named programs from
the Cabrillo College Foundation.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
38
39
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 8, 2012
SUBJECT:
Human Resources Management Report
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
ACTION
Page 1 of 2
A.7
Background:
Requesting ratification and/or approval of the following employment transactions:
FISCAL IMPACT: Within budgeted FTE’s.
RECOMMENDATION: It is recommended that the Governing Board ratify and/or approve the transactions
as described on the attached page.
Administrator Initiating Item:
Loree McCawley/Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
40
Name
Department/Division
Position
Effective Date
Action
DISNEY, Katy
STEM/NAS
Articulation/Transfer Academic
Specialist for Science, Technology,
Engineering & Math (STEM)
10/09/12
*Temporary Appointment (50%
assignment)
FURBEE, Cheryl
Accounting/BELA
Accounting Instructor
06/09/13
Retirement (DOH: 08/15/94)
GARCIA, Ofelia
Early Childhood
Education/HASS
Early Childhood Education
Instructor
06/09/13
Retirement (DOH: 08/31/98)
KILMER, Renée
VP Instruction
Assistant Superintendent/ Vice
President, Instruction
10/18/12
Retirement (DOH: 07/01/05)
LADDON, Marcella
Mathematics/NAS
Mathematics Instructor
08/01/13
Retirement (DOH: 08/23/99)
MILHOAN, Ron
Art/VAPA
Art Instructor
01/01/13
Retirement (DOH: 08/22/84)
NERTON, Susan
Computer Science/NAS
Computer Science Instructor
07/31/13
Retirement (DOH: 08/17/92)
RIVARD, Michele
Music/VAPA
Music Instructor
06/09/13
Retirement (DOH: 01/20/87)
ROCHA, Cecilia
EOPS/Student Services
*Program Specialist I (75%)
10/15/12
Promotion
TOSTADO, Francisco
Financial Aid/Student
Services
Financial Aid Advisor
10/06/12
Resignation (DOH: 07/10/06)
WHALEY, Kanda
Communications/HASS
Communication Studies Instructor
06/08/13
Retirement (DOH: 08/21/06)
*Categorically-funded
Note: Appointments are subject to successful completion of all employment regulatory compliance requirements
October 2012
Page 2 of 2
41
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 8, 2012
SUBJECT:
Board Policy Revisions: Office of Instruction, Second Reading
REASON FOR BOARD CONSIDERATION
Action
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 3
C.1
BACKGROUND:
The District is in the process of revising Board Policies utilizing the California Community
College League’s model policies as applicable. These Board Policies have been reviewed by
the appropriate committees on campus including Instruction Council, Student Services
Council, Faculty Senate, and Administrative Council.
Attached are revisions to some of the Board Policies in the Instruction component as listed
below:
Board Policy
Action
BP 7090 Use of College Facilities by
Non-College Users (Last revised May 1,
1995)
Updated language to reflect the League
language and removed procedural language.
Board policies are presented as a second reading for Governing Board review for approval.
Fiscal Impact:
None
Recommendation:
It is recommended that the Governing Board approve the revised Board Policy 7090.
Administrator Initiating Item:
Wanda Garner, Kathleen Welch
Interim VPs Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
42
BP 7090
Civic Center and Other Facilities Use
There are civic centers and other facilities suitable for public use at Cabrillo College. Use of these
facilities shall be granted as provided by law. The Superintendent/President shall establish procedures
regarding the use of District property and facilities by community groups, outside contractors, and
others.
The administrative regulation shall reflect the requirements of applicable law, including Education Code
Sections 82537, 82542, and 82548 regarding civic centers and other facilities suitable for public use.
The procedures shall include reasonable rules regarding the time, place, and manner of use of District
facilities. They shall assure that persons or organizations using District property are charged such fees
as are authorized by law. Public use of District property shall not interfere with scheduled instructional
programs or other activities of the District on behalf of students.
No group or organization may use District property to unlawfully discriminate on the basis of race,
color, religion, ancestry, national origin, disability, sex (i.e., gender), or sexual orientation, or the
perception that a person has one or more of the foregoing characteristics, or on any basis prohibited by
law.
Use of the District’s civic centers and other facilities suitable for public use will be only for the purposes
described by the California Legislature in Education Code Section 82537(a). These purposes include
use by associations “formed for recreational, educational, political, economic, artistic, or moral activities
of the public school districts” in order to “engage in supervised recreational activities” or “meet and
discuss, from time to time, as they may desire, any subjects and questions which in their judgment
appertain to the educational, political, economic, artistic, and moral interests of the citizens of the
communities in which they reside” (Education Code Section 82537(a)). In granting permission to use
the civic centers and other facilities suitable for public use, the District will not discriminate on the basis
of viewpoint with regard to organizations engaging in expressive activities on the topics and subject
matters articulated above.
Legal Reference: Education Code Sections 82537, 82542 and 82548
Adopted: June 6, 1988
Revised: May 1, 1989
Revised: May 1, 1995
Revised: September 2012
Page 2 of 3
Cabrillo Community College District, 6500 Soquel Drive, Aptos, CA 95003
http://www.cabrillo.edu
43
USE OF COLLEGE FACILITIES BY NON-COLLEGE USERS
BP 7090
The Cabrillo College Governing Board authorizes the use of college buildings and grounds and other
properties for appropriate use by clubs, nonprofit groups, associations, and public agencies. Allowable
activities can be recreational, educational, political, economic, and/or artistic in nature.
The Governing Board reserves the right to deny facility use to any applicant when, in the judgment of
college officials, the request involves facility use which is not appropriate for a college environment, or
which may have a detrimental effect on college facilities.
Churches or religious organizations may use college facilities under conditions as authorized in the
California Education Code, established by the Governing Board and determined by the Vice
President/Assistant Superintendent, Instruction upon recommendation by the Community Education
Coordinator and the Dean of Occupational and Community Development. Churches and religious groups are
charged a facility use fee that is at least equal to the fair-rental value of facilities and grounds, plus all direct
costs incurred.
Commercial organizations not affiliated with the college and which on a continuous basis charge either a fee
or tuition for a product or service are generally prohibited from using college facilities. Exceptions to this
may be made at the discretion of the Vice President/Assistant Superintendent, Instruction.
The Governing Board sets a Schedule of Fees for facility use on an annual basis. Fee schedules are presented
by the Vice President/Assistant Superintendent, Business upon recommendation by the Community
Education Coordinator and the Dean of Occupational and Community Development.
Fees may be waived if, in the judgment of the Vice President/Assistant Superintendent, Business, the college
and/or the community benefit by doing so.
Legal Reference: Education Code Sections 78300 through 78305 and 82530 through 82540; and Ca. Adm.
Code, Title 5, Section 55001.
Adopted: June 6, 1988
Revised: May 1, 1989
Revised: May 1, 1995
Page 3 of 3
Cabrillo Community College District, 6500 Soquel Drive, Aptos, CA 95003
http://www.cabrillo.edu
44
45
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 8, 2012
SUBJECT:
Board Policy 3900 Speech: Time, Place, and Manner
Board Policy 5400 Associated Students Organizations
Board Policy 5410 Associated Students Elections
Board Policy 5420 Associated Students Finance
Student Services, Second Reading
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
Page 1 of 5
ITEM NUMBER
C.2
BACKGROUND:
The District is in the process of revising Board Policies and Administrative Regulations utilizing
the California Community College League’s model policies as applicable.
Attached are three new additions to the Board Policies in the Student Services component
presented as a second reading for Governing Board.
FISCAL IMPACT:
None.
RECOMMENDATION:
It is recommended that the Governing Board adopt the Board Policies.
Administrator Initiating Item:
Dennis Bailey-Fougnier
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
46
BP 3900 Speech: Time, Place, and Manner
(formerly numbered BP 5550 with newly added information in 2/10)
References: Education Code Sections 76120 and 66301
Students, employees, and members of the public shall be free to exercise their
rights of free expression, subject to the requirements of this policy.
The Cabrillo College main campus and its centers, are non-public forums, except
for those areas that are designated public forums available for the exercise of
expression by students, employees, and members of the public.
The
President/Superintendent or designee shall enact such administrative procedures
as are necessary to reasonably regulate the time, place, and manner of the
exercise of free expression in the designated public forums.
The administrative procedures promulgated by the President/Superintendent and
his/her designees shall not prohibit the right of students to exercise free
expression, including but not limited to the use of bulletin boards, the distribution
of printed materials or petitions in those parts of the college designated as areas
generally available to students and the community, and the wearing of buttons,
badges, or other insignia.
Speech shall be prohibited that is defamatory, obscene according to current legal
standards, or which so incites others as to create a clear and present danger of
the commission of unlawful acts on District property or the violation of District
policies or procedures, or the substantial disruption of the orderly operation of the
District.
Nothing in this policy shall prohibit the regulation of hate violence directed at
students in a manner that denies their full participation in the educational process
(Education Code Section 66301(e)), so long as the regulation conforms to the
requirements of the First Amendment to the United States Constitution, and of
Section 2 of Article 1 of the California Constitution. Students may be disciplined
for harassment, threats, or intimidation unless such speech is constitutionally
protected.
See Administrative Procedure 3900.
Revised 6/26/12
Replaces BP 6100
Approved by Student Services Council on August 15, 2012.
1
47
BP 5400 Associated Students Organization
Reference: Education Code Section 76060
The students of the Cabrillo College District are authorized to organize a student
body association. The Board hereby recognizes the Associated Students of
Cabrillo College Student Senate (ASCC Student Senate).
The ASCC Student Senate is recognized as the official voice for the students in
district decision-making processes to meet the requirements of shared
governance as stated by California Education Code 70902 (b) (7) and Title 5,
sections 53200, et seq., 51023.5 and 51023.7.
The ASCC Student Senate may conduct other activities as approved by the
Dean of Student Services. The ASCC Student Senate activities shall not conflict
with the authority or responsibility of the Board or its officers or employees.
The ASCC Student Senate shall conduct itself in accordance with state laws and
regulations and administrative procedures established by the District.
The ASCC Student Senate shall be granted the use of District premises subject
to such administrative procedures as may be established by the Dean of Student
Services. Such use shall not be construed as transferring ownership or control of
the premises.
See Administrative Procedures 5400.
Approved by Student Services Council on August 15, 2012.
48
BP 5410 Associated Students Elections
Reference: Education Code Section 76061
The Associated Students of Cabrillo College (ASCC) Student Senate shall
conduct annual elections to elect officers. The elections shall be conducted in
accordance with procedures established by the ASCC Student Senate,
consistent with the requirements of Education Code 76061.
Any student elected as an officer in the Associated Students shall meet both of
the following requirements:
 The student shall be enrolled in the District at the time of election and
throughout his/her term of office, with a minimum of five semester units or
the equivalent.
 The student shall meet and maintain the minimum standards of
scholarship (see BP 4220 titled Standards of Scholarship and related
administrative procedures).
See Administrative Procedures 5410.
Revised 6/26/12
Approved by Student Services Council on August 15, 2012.
49
BP 5420 Associated Students Finance
References: Education Code Sections 76063–76065, 76060
Associated Students of Cabrillo College Student Senate (ASCC Student Senate)
funds shall be deposited with and disbursed by the Vice President of
Administrative Services or designee.
These funds shall be deposited, loaned or invested in one or more of the ways
authorized by law.
The funds of the Associated Students shall be subject to an annual audit.
Approved by Student Services Council on August 15, 2012.
50
Replacement for page 51
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 8, 2012
SUBJECT:
Appointment of Members to the
Measure D Citizens’ Bond Oversight Committee
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
Page 1 of 1
ITEM NUMBER
ACTION
C.3
BACKGROUND:
Following the successful passage of Measure D in the March 2004 election, the Governing Board established and
appointed members to an independent Citizens’ Oversight Committee, COC, as required by the Education Code.
The current representatives on the COC are:
Category
Member
Location
Business Representative
Member of Taxpayer Organization
At-large Community Member
At-large Community Member
Cabrillo Student Organization/Club
Active Member of Senior Citizen Group
Member of College Support Org.
John Fry
Michael Bethke
Kathy Blackwood
Bob Dills
Oleksii Chuiko
Sharon Gray
Blaine Brokaw
Watsonville
Santa Cruz
Santa Cruz
Santa Cruz
Aptos
Aptos
Santa Cruz
Term
1st 2nd
x
x
x
x
x
x
x
Term expires
August 2012
August 2012
August 2012
August 2012
August 2013
August 2013
August 2013
The District took several steps to inform the community that applications for open seats were available, and that the
President would recommend the appointment of new representatives at the September Board meeting. The District
issued a press release in June 2012 and posted an announcement on the Cabrillo College website with a link to the
application. Press coverage ran in the Santa Cruz Sentinel on August 4, 2012. According to the Committee Bylaws,
representatives may serve up to two consecutive terms. The term for four representatives to the Citizens’ Oversight
Committee expired at the end of August. In addition the Cabrillo Study Organization/Club member graduated from
Cabrillo. After careful review of the prospective candidates’ qualifications, we recommend the following candidates
for appointment to the Measure D Citizens’ Bond Oversight Committee:
Category
Business Representative
Member of Taxpayer Organization
At-large Community Member
At-large Community Member
Cabrillo Student Organization/Club
Member
Ciel Cirello
Brian Mathias
Ronald Kaplan
Kathy Blackwood
Joseph Watkins
Location
Santa Cruz
Aptos
Aptos
Santa Cruz
Santa Cruz
Term Expires
August 2014
August 2014
August 2014
August 2014
August 2013
FISCAL IMPACT:
None.
RECOMMENDATION:
It is recommended that the Governing Board appoint five members to the Measure D Citizens’ Bond Oversight
Committee as recommended by the Superintendent/President.
Administrator Initiating Item:
Victoria Lewis/
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
Approved
52
53
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 8, 2012
SUBJECT:
Renewal of Lease, 1 year: Head Start Program, FY12/13
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
C.4
BACKGROUND:
Since November of 2009, the District has leased portions of the 1700 Building and an enclosed playground
area to the Santa Cruz Community Counseling Center’s Head Start program. The Santa Cruz Community
Counseling Center is large, multi-program, county-wide 501(c)(3) public benefit corporation. From the
inception of this lease the District has charged $4,000 per month for this lease, plus a utilities assessment
based on square footage. The current lease renewal is proposed at the same $4,000 per month plus utilities
rate as last year and the previous two years. Head Start is a national, federally funded program in operation
since 1965 which supports school readiness and promotes healthy families through delivery of education,
health, and social services.
FISCAL IMPACT:
$48,000 in gross revenue for fiscal year 2012-13.
RECOMMENDATION: It is recommended that the Governing Board authorize the Vice President,
Administrative Services to renew a one year lease with the Head Start Program.
Administrator Initiating Item:
Michael Robins
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
54
55
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 8, 2012
SUBJECT:
2012-13 Confidential Compensation Proposal
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 2
C.5
BACKGROUND:
In recognition of the ongoing financial crisis and to assist in reducing the structural deficit, the
confidential employees agree to the following:
Permanent changes to compensation
Longevity: Beginning July, 1, 2012, the District agrees to compensate long service confidential
employees with a longevity increment that does not exceed 17.5% of base salary as follows:





Two and one-half percent (2.5%) of base salary after five (5) years (60 working months) of service.
An additional five (5%) of base salary after ten (10) years (120 working months) of service.
An additional five (5%) of base salary after fifteen (15) years (180 working months) of service.
An additional five (5%) of base salary after twenty (20) years (240 working months) of service.
Confidential employee (s) currently receiving more than seventeen and one-half percent (17.5%)
will be capped and frozen at the 6/30/12 total.
Health and Welfare Benefits: Beginning in 2012-13, the confidential employees will share with the
District the cost of the increase of the benefit stipend (medical, dental, life and disability insurance) on a
50%-50% basis. In the interest of consistency and simplicity of administration, the District’s intent is to
match the benefits agreement reached between faculty and managers. One-time funds will be applied to
the September 50%-50% contributions for confidential employees. Employee paychecks will be
impacted by the 50%-50% cost share beginning in October 2012.
Health and Welfare Retiree Benefits-(retiree): Effective July 1, 2012, the District shall provide the
retiree with a stipend equal to the rates for an active single employee enrolled in the least cost HMO to
purchase medical benefits provided by the District to age 65.
FISCAL IMPACT: Total ongoing and one-time fund savings: 2.77%, $25,718. Cost of the retirement
incentive, TBD.
RECOMMENDATION: It is recommended that the Governing Board approve the proposal as
presented.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
56
Permanent changes to compensation (continued)
Public Employee Retirement contributions: The employer and employee share of PERS contributions
paid by the District and confidential employees are subject to the Pension Reform Act of 2013. The
District will implement the same PERS program for confidential employees that will be implemented for
the classified staff.
One-time changes to compensation for 2012-13
Salary Reduction with Work Day Reduction (Closure of Campus): The District will implement a fiveday closure of the campus (January 2-4, 11 and 18, 2013). The closure will result in in 2.22% savings or
$20,423. The compensation reduction will be spread over the remaining 9 months of the fiscal year
beginning with the October pay period.
Classification Study/Salary review: The classification study process for confidential employees will be
suspended for the 2012-13 fiscal year.
Retirement Incentive: Eligible employees who wish to avail themselves of this retirement incentive
must notify the District Human Resources department in writing. Such notice must be received no
earlier than October 9, 2012 and no later than 4:00 p.m. November 9, 2012, specifying a retirement date
of no later than December 14, 2012.
A retiring unit member must be age 50 or older, retiring into the PERS retirement system, and have 10
years or more of service credit in the District on or before the date of retirement, which shall not be later
than December 14, 2012.



10 years of service to less than 15 years of service in the District: will receive $8,000 total, $4,000
to be paid in January 2013 and $4,000 to be paid in February, 2013.
15 years of service to less than 20 years of service in the District: will receive $10,000 total, $5,000
to be paid in January 2013 and $5,000 to be paid in February 2013.
20 years or more of service in the District: will receive $15,000 total, $7,500 to be paid in January
2013 and $7,500 to be paid in February 2013.
The foregoing amounts apply to full-time employees and shall be prorated for less than full-time
employees.
57
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 8, 2012
SUBJECT:
Negotiated Agreement for 2012-13: CCEU and District
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
Page 1 of 1
ITEM NUMBER
C.6
BACKGROUND:
It is anticipated that there will be an update at the board meeting on the CCEU 2012-13 Negotiated
Agreement.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
58
Replacement for page 59
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 8, 2012
SUBJECT:
2013 Winter College Closure
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 1
C.7
BACKGROUND:
According to the Cabrillo College 2012-13 Final Budget passed at the September 17, 2012 Governing Board
meeting (http://www.cabrillo.edu/internal/businessoffice/), Cabrillo College has an ongoing, structural
deficit of $3.1 million after making over $1 million permanent cuts to the unrestricted general fund for
2012-13.
The Cabrillo College 2012-13 Final Budget assumes that Proposition 30 does not pass in November, but
that the state will identify solutions to lessen the revenue reductions to the college. Should Proposition 30
fail, Cabrillo anticipates a workload reduction of 7.3%, which would equal an additional loss in revenues
of $3.5 million.
As a part of the 2009-10 budget reductions, the college eliminated most wintersession courses. In an
effort to prepare for additional reductions should Proposition 30 fail, the Cabrillo College District
proposes creating five unpaid furlough days during the 2012-13 school year, which will be non-work days
for most Cabrillo College District employees representing an estimated 2% salary reduction. The Cabrillo
campus and all college offices would be closed during these five days:
January 2, 2013
January 3, 2013
January 4, 2013
January 11, 2013
January 18, 2013
It should be noted that the District is still in negotiations with the classified union. Should an agreement
not be reached, savings from the closures will be reduced. Additional operational savings in electricity and
heating are anticipated and are yet to be determined.
FISCAL IMPACT:
The creation of these five unpaid furlough days during which the Cabrillo College campus would be
closed, is estimated to generate $280,750 in salary savings for all employee groups except the faculty.
Salary reductions for the administrators were incorporated into the final budget and are therefore not
reflected in the savings listed on this item.
RECOMMENDATION: It is recommended that the Governing Board approve the campus closure and
the addition of five furlough/non-work days to the 2012-13 calendar as presented.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
Approved
60
Replacement for page 61
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 8, 2012
SUBJECT:
2012-13 Budget Reductions: Career Education and
Economic Development (CEED)
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
INFORMATION
ENCLOSURE(S)
Page 1 of 1
D.1
BACKGROUND:
The Extension program offers not-for-credit, fee-supported classes oriented to community and employer
interests and needs. In addition, the program is responsible for managing the rental of campus facilities by
off-campus users and handling reservations by those on-campus that are using facilities for purposes other
than classroom instruction.
Two years ago, this combination of services was operated by 2 full-time Program Specialists supported by
the general fund and a .83 Community Education Program Coordinator funded by program revenues.
Over the last year and a half we have been both expanding the program and moving the positions off of
the general fund. With a year of experience it has become apparent that further expansion of the program
requires a different staffing configuration.
The increasing number and complexity of program offerings requires a position that is focused on
coordinating and organizing services. We propose to eliminate one of the Program Specialist positions
(PCN 715102) and replace it with the Community Education Program Coordinator, a position that we
have left vacant for the last year.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
62
63
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
October 8, 2012
FROM: PRESIDENT
SUBJECT:
Facilities Master Plan Project Status
REASON FOR BOARD
CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
INFORMATION
Page 1 of 5
D.2
BACKGROUND:
Major Projects under Construction
(see next page)
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
64
Major Projects under Construction
Health and Wellness Project
This project has been certified and closed effective August 18, 2012 with DSA.
Current Status Update:
The majority of the equipment for the building has been purchased and installed; however, there
are additional items to be purchased.
Building 300 Renovation
This project has been certified and closed effective October 28, 2011 with DSA.
Current Status Update:
A majority of the equipment has been purchased and installed, including furniture and classroom
computers; however, there are additional items to be purchased.
Watsonville Green Technology Center
The District and the City of Watsonville closed escrow on the purchase of the Watsonville Library on July
15, 2008. Since then, the college has demolished the building in order to construct a 14,000 sq. ft.
Community Education Center. The District received a grant for $2.5 million from Economic
Development Agency for the project, and the grant was augmented by $865,000 to help fund an upgrade
to a Platinum Level LEED certified “green” building. The Division of State Architect (DSA) approved
the plans in June o2010 and EDA approved the plans and specifications in July 2010. The project went to
bid in August 2010. In October, 2010 the Board awarded the bid to Dilbeck and Sons and approved an
augmentation to the budget of $517,000. A deductive change order for the value engineering items
discussed at the October Board meeting was approved at the November Board Meeting. The District has
received a generous donation from the Ley Family of $100,000 for construction to add back some of the
items that were placed on hold.
Current Status Update:
This project is substantially complete with the exception of minor finishing touches as well as
furniture and equipment. This project is ready to be submitted to DSA for approval. Staff is
waiting for DSA approval of all change orders in order to submit for final certification from
DSA for the construction phase of the project. Staff is also working with Economic Development
Agency to receive the remaining grant funds and provide the necessary close out documentation
for the project. The September 7, 2012 grand opening was well attended and received by the
community.
65
Building 800 STEM Remodel:
Building 800 will be fully remodeled. There are two funding sources for this project. There is a Federal
Grant (STEM Grant) from the Department of Education in the amount of $1,952,530 to fund design and
partial construction. Fund 47 bond was slated to fund $1,500,000 for the balance of the construction
pending the engineer’s estimate.
Current Status Update:
Due to the increase in square footage to the project, the Engineer’s estimate revealed that the District
should plan for a total construction cost of $3,354,294. This will require an additional $750,000
contribution from Bond funds and will bring the estimated total project cost to $4,202,530. This will
allow for an additional 11,860 sq. ft. of space to be renovated and complete all necessary
modifications to the entire 20,892 sq. ft. of the 800 building.
A gift of $894,495 was received from the Peggy and Jack Baskin Foundation in August, 2012.
$250,000 of the grant will be used to offset the additional construction costs of the project.
The project is in the Construction Documents phase and plans and specifications were presented to
DSA in June. Demolition is currently scheduled for the fall of 2012, construction fall 2012 through
summer 2013 with classes to begin in fall 2013.
800 Bldg. Moves Phase I: Complete
The 800 building moves were initiated in December and substantially complete in the beginning of
February. This phase of the project required all administrative offices and categorical programs such
as, Fast track to work, Student Job Placement, Puente and Cap to be relocated to SAC west and other
programs and offices to be relocated.
800 Bldg. Moves Phase II:
The DSPS (Disabled Student Programs & Services) and the Physics Department were relocated as part
of the “800 Bldg. Moves Phase II” portion of the project.
The overall budget for this portion of the work is $313,283 Measure D funds. The original project was
$248,283, but was increased $65,000 in June 2012 in order to accommodate the additional moves.
Awards of Informal Bids under the Uniform Construction Cost Accounting System (UCC):
By adopting the Uniform Public Construction Cost Accounting System, the Board authorized the
President or his/her designee to enter into agreements with low bidders using the informal bidding
process with the provision that the successful awards would be presented to the Board as an
information item. This system enables the District to 1) informally bid projects under $175,000 to prequalified contractors, 2) more efficiently and effectively manage small to medium sized projects, and 3)
contract with local contractors who are deemed “qualified” bidders.
Award of Bid: B13-03 AEC VAPA Bldg 5000 Boiler Replacement
In the spring of 2012, a study was conducted to identify corrective measures related to the boiler systems
in VAPA building 5000. This study and subsequent redesign was performed by Jim Young Engineering,
Inc. which provided plans and specifications that were used to bid the work. The advertised Engineer’s
estimate for this project was $170,000; therefore, this project was bid under the “Uniform Construction
Cost Accounting System.”
66
Bid proposals were received by the Purchasing Department on September 18, 2012 and five general
contractors participated in the process providing bids to the District. A blind bid opening process was
utilized for this bidding process. Of the five bidders, Mike Hinson Construction was lowest responsible
bidder in the amount of $111,500 on the base bid. Alternate bid items were provided but will not be
awarded.
Bid Results:
Contractor
Name:
Base Bid
Amount
Alternate Bid
Item
Total Bid
Amount
Michael
Wolcott Const.
Clarke Const.,
Inc.
Avila
Brothers, Inc.
$123,646
$124,099
$132,791
$144,444
$111,500
$38,929
$56,702
$50,013
$44,444
$45,000
$162,575
$180,801
$182,804
$188,888
$156,500
Cen‐Con, Inc.
Mike Hinson
Const.
Staff will contract directly with Siemens Controls in order to reduce the cost to the project and this will
eliminate the need for the “add alternate.” Despite this reduction in cost to the project the overall budget
will require an augmentation of $35,000.
The lowest responsive bid proposal received by the District is from Mike Hinson Construction, in the
amount of $111,500.
67
Facilities Master Plan Major Projects
Through August 31, 2012
Projects In Process
Health and Wellness Center
and Sitework
Planned
Substantial
Completion Estimated %
Completion
Date
Spring
2011
99%
Pending DSA approval
Health and Wellness
Equipment
Spring
2011
98%
Building 300 Renovation
Equipment
Watsonville Green Technology
Center
Fall
2010
90%
Fall
2011
95%
Watsonville GTC Equipment
Building 800 Renovation
Building 800 Moves
VAPA Remediation
Fall
2013
Summer
2012
Fall
2013
3%
98%
6%
Smart Classrooms
Campus Signage
TBD
DSA Closeout
TBD
Summer
2012
99%
Total Projects in Process
VAPA Construction
Complete
100%
VAPA Equipment
Complete
100%
Fall
2010
99%
Completed Projects
10/2/2012
Paid to Date
Encumbered
to Date
Balance
(unencumbered)
Contingency
Change
Orders to
date
Total
Project % of
Budget Paid
to date
10,490,000
10,490,000
10,490,000
0
0
1,049,000
100.0%
Measure C
Measure D
Project Sub-total
121,741
15,067,134
25,678,875
121,741
15,067,134
25,678,875
121,741
14,997,742
25,609,483
0
8,240
8,240
0
61,152
61,152
12,174
1,506,713
2,567,888
100.0%
99.5%
99.7%
State Capital Outlay Funds
1,185,000
1,185,000
857,240
90,517
237,243
118,500
72.3%
Measure D
Project Sub-total
Total Project
State Capital Outlay Funds
Measure D
Project Sub-total
Total Project
EDA Funds
Foundation
Measure D
Total Project
1,105,493
2,290,493
27,969,368
931,000
931,000
1,862,000
4,079,033
3,365,000
100,000
7,100,000
10,565,000
1,105,493
2,290,493
27,969,368
931,000
931,000
1,862,000
4,079,033
3,365,000
100,000
7,168,000
10,633,000
1,075,693
1,932,933
27,542,416
758,913
768,620
1,527,533
3,705,969
3,365,000
100,000
7,059,766
10,524,766
3,652
94,169
102,409
0
0
0
0
0
0
117,613
117,613
26,148
263,391
324,543
172,087
162,380
334,467
373,064
0
0
-9,379
-9,379
110,549
229,049
2,796,937
93,100
93,100
186,200
407,903
336,500
10,000
716,800
1,063,300
97.3%
84.4%
98.5%
81.5%
82.6%
82.0%
90.9%
100.0%
100.0%
98.5%
99.0%
400,000
437,000
127,708
153,152
156,140
43,700
STEM Grant Funds
Measure D
Total Project
Measure D
Total Project
Measure C
Measure D
Total Project
1,952,530
1,500,000
3,452,530
248,283
248,283
1,915,130
845,605
2,760,735
1,952,530
2,250,000
4,202,530
313,283
313,283
1,915,130
845,605
2,760,735
237,854
24,792
262,647
285,928
285,928
251,844
180
252,024
94,345
165,481
259,826
10,308
10,308
896,681
0
896,681
1,620,331
2,059,727
3,680,058
17,047
17,047
766,605
845,425
1,612,030
195,253
225,000
420,253
31,328
31,328
191,513
84,561
276,074
Measure D
1,000,000
1,000,000
9,661
50,720
939,618
100,000
Measure D
243,587
323,587
198,998
66,050
58,540
32,359
61.5%
Measure D
Total Project
Measure C
Total Project
323,291
323,291
61,337
61,337
323,291
323,291
61,337
61,337
275,093
275,093
36,815
36,815
0
0
-
48,198
48,198
24,522
24,522
32,329
32,329
6,134
6,134
85.1%
85.1%
60.0%
60.0%
Total Project
140,000
140,000
119,389
1,214
19,397
14,000
8,413
85.3%
1,657,973
7,243,776
5,224,316
1,074,510
83.0%
583,784
100.0%
100.0%
100.0%
96.7%
98.3%
99.9%
Total
51,243,164
52,243,164
43,341,414
State Capital Outlay Funds
20,357,000
20,357,000
20,357,000
0
Measure C
Measure D
Project Sub-total
5,345,114
51,909,024
77,611,138
5,345,114
51,909,024
77,611,138
5,345,114
51,893,312
77,595,426
0
15,712
15,712
State Capital Outlay Funds
1,136,000
1,136,000
1,136,000
0
Measure D
Project Sub-total
Total Project
1,126,453
2,262,453
79,873,591
1,051,000
33
1,166,000
2,217,033
82,090,624
1,126,453
2,262,453
79,873,591
1,051,000
33
1,166,000
2,217,033
82,090,624
1,126,453
2,262,453
79,857,879
1,051,000
33
1,127,403
2,178,436
82,036,315
0
0
15,712
0
0
38,597
38,597
54,309
State Capital Outlay Funds
Building 300 Renovation
Adjusted
Project
Budget
State Capital Outlay Funds
Total Project
Building 600 Remodel
South Perimeter Road
Funding Source
Original
Project
Budget
Measure C
Measure D
Project Sub-total
1 of 1
0
0
0
0
-
105,100
3
116,600
221,703
221,703
1,078,021
1,078,021
131,186
-152,600
9,490
9,490
12.2%
1.1%
6.2%
91.3%
91.3%
13.2%
0.0%
9.1%
1.0%
131,186
714,970
68
69
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 8, 2012
SUBJECT:
ENCLOSURE(S)
Financial Reports
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
INFORMATION
Page 1 of 22
D.3
BACKGROUND:
The following financial reports are presented for the information of the Governing Board:
Report
Period Ending
Trial Balance
8/31/12
Year-to-Date Budget Reports
General Fund
Child Development Fund
Building Fund
Revenue Bond 1998 Construction Fund
Revenue Bond 2004 (Series A) Construction Fund
Revenue Bond 2004 (Series B) Construction Fund
Debt Service Fund
Retiree Benefit Fund
8/31/12
Clearing and Revolving
8/31/12
Bookstore
8/31/12
Cafeteria
8/31/12
Associated Students
8/31/12
Scholarships/Loans
8/31/12
Student Center Fee
8/31/12
Student Representation Fee
8/31/12
Trust and Agency
8/31/12
Administrator Initiating Item:
Roy Pirchio
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 8, 2012
SUBJECT:
Cabrillo College - 2012 Fall Semester Census Report
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
Page 1 of 4
ITEM NUMBER
D.4
Background:
With the start of the fall 2012 semester, measures of the size of the college have continued to
trend downward. The overall size of the college, whether measured by headcount, weekly student
contact hours (WSCH) or by full-time-equivalent-students (FTES), is about 4 to 5% smaller than it
was at this time one year ago. Compared to Census Day fall 2008 when enrollments had reached
a peak, FTES and WSCH this fall have declined about 15% respectively, and headcount has
declined nearly 17.5% since that time. Meanwhile, the gradual increase in the proportion of fulltime students (those taking 12 or more units) that was observed over the last several years seems
to have reached a plateau.
While all campus locations have experienced decreases in student headcount, individual students
are taking more online courses as is evidenced by the increase in the average unit load (from 3.11
units in Fall 2011 to 3.22 units in Fall 2012). Online is the only ‘location’ where FTES shows an
increase. Proportionately, the headcount decreases are smallest in Watsonville (serving 1.2%
fewer students than in fall 2011), followed by Scotts Valley (serving 1.9% fewer, or 4 fewer
students). The large percent change in enrollment at Santa Cruz area locations reflects an actual
reduction from three credit course sections in fall 2011 to just two in fall 2012. (If this trend were
to continue, Santa Cruz, as a separate location, may be dropped from this report).
The college continues to serve larger numbers of Latino students. This is the only ethnic group
whose numbers are increasing, growing by 3.8% (175 students) relative to fall 2011. Latino
students presently constitute 36.8% of total headcount. All other groups declined both in
proportion and in absolute numbers, with Whites declining from 53.5% to 51.2% of student
headcount since last fall. It is worth noting again that ethnicity data collection procedures were
changed in summer 2009, in line with the U.S. Department of Education requirements. Applicants
are asked to first identify themselves as either Hispanic or non-Hispanic. It also allows
respondents to identify with multiple races. Only students who have applied and registered since
summer 2009 have encountered the new ethnicity questions. Continuing students were not resurveyed; their earlier responses (to a single-choice survey) remain in the system. As more and
more students encounter the new version of the survey, there is greater opportunity for selection
of multiple ethnicities. This is the likely explanation for the 14.6% increase in the number of
students selecting multiple ethnicities in fall 2012 as compared with one year ago.
Administrator Initiating Item:
Dennis Bailey-Fougnier
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
92
CABRILLO COLLEGE
Fall 2012 Census Enrollment Compared to Fall 2011
Fall 2012 vs. 2011
All Students
Total Student Count
Non-credit (only) Students
Units Enrolled
Average Units
FTES (Resident)
WSCH (Residents)
Fall 2012
13,055
145
108,624
8.32
4,920
152,401
Fall 2011
13,624
84
113,647
8.34
5,193
162,749
# Change
% Change
-569
61
-5,023
-0.02
-274
-10,348
-4.2%
72.6%
-4.4%
-0.3%
-5.3%
-6.4%
# Change
% Change
-499
-3728
0.01
-230
-4.2%
-4.1%
0.1%
-5.5%
# Change
% Change
-81
-82
0.05
21
-2.4%
-0.8%
1.7%
3.8%
FTES values contain a projection applied to Positive Hour attendance sections.
Aptos
Student Count
Units Enrolled
Average Units
FTES (Resident)
Fall 2012
Online/TV
Student Count
Units Enrolled
Average Units
FTES (Resident)
Fall 2012
Santa Cruz
Student Count
Units Enrolled
Average Units
FTES (Resident)
Fall 2012
Scotts Valley
Student Count
Units Enrolled
Average Units
FTES (Resident)
Watsonville
Student Count
Units Enrolled
Average Units
FTES (Resident)
11,396
87,198
7.65
3,917
3,255
10,485
3.22
583
Fall 2011
11,895
90,926
7.64
4,147
Fall 2011
3,336
10,567
3.17
561
# Change
% Change
66
59
0.89
4
142
232
1.63
13
-76
-173
-0.74
-8
-53.5%
-74.6%
-45.3%
-65.1%
Fall 2012
Fall 2011
# Change
% Change
206
829
4.02
29
210
888
4.23
32
-4
-59
-0.20
-3
-1.9%
-6.6%
-4.8%
-9.5%
# Change
% Change
-26
-981
-0.40
-40
-1.2%
-8.9%
-7.8%
-9.3%
Fall 2012
2,104
10,053
4.78
387
Fall 2011
Fall 2011
2,130
11,034
5.18
427
Aptos includes class offerings at the main campus.
Santa Cruz includes offerings at sites in the Santa Cruz area.
Scotts Valley includes classes offered in Scotts Valley.
Watsonville includes classes offered at the Watsonville Center, or at other Watsonville area locations.
Fall 2012
In-county (SC) Students
Out-of-state Students
Fast Track to Work
BA+ Degree Students
International Students
Veterans and Dependents
Applications for Admission
11,236
175
204
1,246
72
162
7,713
Fall 2011
11,800
209
226
1,354
61
196
7,679
# Change
% Change
-564
-34
-22
-108
11
-34
34
-4.8%
-16.3%
-9.7%
-8.0%
18.0%
-17.3%
0.4%
In-county by residence zip code. International and Out-of-state by MIS SB09 Residence code for fee purposes.
Fast Track to Work from FTTW Office. Applications & Veterans data courtesy Cabrillo A&R
Cabrillo College
Planning & Research
9/21/2012 10:07 AM
93
Fall 2012
Enrollment Status
Continuing
New
Returning
Concurrent High School
TOTAL
#
8,185
2,850
1,696
324
13,055
Fall 2011
%
62.7%
21.8%
13.0%
2.5%
100.0%
#
8,475
2,929
1,866
354
13,624
Fall 2012 vs. 2011
% # Change % Change
62.2%
-290
-3.4%
21.5%
-79
-2.7%
13.7%
-170
-9.1%
2.6%
-30
-8.5%
100.0%
-569
-4.2%
Status is determined empirically from enrollment records. Returning students have been away one or more major terms.
Fall 2012
Full/Part-time
Full-time
Part-time
TOTAL
#
4,303
8,752
13,055
Fall 2011
%
33.0%
67.0%
100.0%
Fall 2012
Race/Ethnicity Categories
African American
Asian
Filipino
Hispanic/Latino
Native American
Pacific Islander
White
Multiple-Ethnicities
Other
TOTAL
#
160
288
121
4,809
67
32
6,680
573
325
13,055
#
4,513
9,111
13,624
Fall 2012 vs. 2011
% # Change % Change
33.1%
-210
-4.7%
66.9%
-359
-3.9%
100.0%
-569
-4.2%
Fall 2011
%
1.2%
2.2%
0.9%
36.8%
0.5%
0.2%
51.2%
4.4%
2.5%
100.0%
#
181
330
129
4,634
84
43
7,290
500
433
13,624
Fall 2012 vs. 2011
% # Change % Change
1.3%
-21
-11.6%
2.4%
-42
-12.7%
0.9%
-8
-6.2%
34.0%
175
3.8%
0.6%
-17
-20.2%
0.3%
-11
-25.6%
53.5%
-610
-8.4%
3.7%
73
14.6%
3.2%
-108
-24.9%
100.0%
-569
-4.2%
In Spring 2009, new ethnicity data collection procedures, including the option to select multiple ethnicities, were implemented in compliance with the U.S
Department of Education.
* Among Hispanic/Latino students, 294 (or 6.3%) also identify with one or more non-Hispanic/Latino ethnicities.
`
Fall 2012
Gender
Female
Male
Unknown
TOTAL
#
7,118
5,890
47
13,055
Fall 2011
%
54.5%
45.1%
0.4%
100.0%
Fall 2012
Age
under 14/unknown
15-17
18-20
21-25
26-30
31-40
41-50
51-60
over 60
Overall
#
17
353
4,368
3,470
1,464
1,298
899
696
490
13,055
#
7,517
6,039
68
13,624
Fall 2011
%
0.1%
2.7%
33.5%
26.6%
11.2%
9.9%
6.9%
5.3%
3.8%
100.0%
#
16
370
4,573
3,382
1,506
1,399
1,055
811
512
13,624
Fall 2012 vs. 2011
% # Change % Change
55.2%
-399
-5.3%
44.3%
-149
-2.5%
0.5%
-21
-30.9%
100.0%
-569
-4.2%
Fall 2012 vs. 2011
% # Change % Change
0.1%
1
6.3%
2.7%
-17
-4.6%
33.6%
-205
-4.5%
24.8%
88
2.6%
11.1%
-42
-2.8%
10.3%
-101
-7.2%
7.7%
-156
-14.8%
6.0%
-115
-14.2%
3.8%
-22
-4.3%
100.0%
-569
-4.2%
Data Source: Cabrillo Information Technology (unless otherwise noted)
Querying and Reporting: Cabrillo Planning & Research Office (PRO)
Cabrillo College
Planning & Research
9/21/2012 10:07 AM
94
Student enrollment status in fall 2012 is characterized by a slight increase in the proportion of
continuing students (from 62.2% of headcount to 62.7%) and a slight increase in the proportion
of new students (from 21.5% to 21.8% of total headcount). The number of concurrently enrolled
high school students changed only slightly, decreasing from 2.6% to 2.5% of headcount.
The student population is slightly younger in fall 2012, than one year ago. The declines in
headcount are greater among the older students (age ranges 31-60). The number of students in
18 to 30 age group declined less, with those in the 21-25 age range actually showing an increase
(from 24.8 % to 26.6% of headcount).
A census web page is available through the Planning & Research Office (PRO). In addition to the
college-wide census report comparing fall 2012 with fall 2011, location- specific reports are
compiled and posted for each of the five locations – Aptos, Online, Santa Cruz, Scotts Valley, and
Watsonville.
These reports, as well as reports from prior semesters are available at:
http://pro.cabrillo.edu/pro/census_reports/census.html.
2
95
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
October 8, 2012
FROM: PRESIDENT
SUBJECT:
ENCLOSURE(S)
Fall 2012 Flex Week Activities
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
INFORMATION
Page 1 of 1
D.5
BACKGROUND:
The Staff Development Committee organized five days of workshops and activities that took place from
Monday, August 20 through Friday, August 24, 2012. On these days faculty were released from their
classroom assignments in order to participate in staff development activities. (Title 5, Section 55722)
Allowable activities included:
 Staff development, in-service training and instructional improvement;
 Program and course curriculum or learning resource development and evaluation;
 Student personnel service;
 Related activities, such as student advising, guidance and orientation, departmental or
division meetings, conferences and workshops, and institutional research;
 Other duties as assigned by the district.
 The necessary supporting activities for the above (Title 5, Section 55724 and 55726)
Forty-eight workshops were offered between Monday and Thursday of that week. Also on Thursday, August
23, divisions and departments met for discipline specific professional development activities and program
planning. On Friday, August 24, All College Day kicked off with a welcome of new hires, the presentation of
service and teaching awards and a presentation by President Brian King.
Attendees state they enjoy the variety of topics covered in workshops and typically extend their flex
participation beyond what is required. Workshop evaluations asked participants what they liked best about
the event they attended.
“Great opportunity to learn from other educators.” “Innovative information on alternative methods [to
teach] in the classroom.” Mindfulness Practice in Education
“Liked all the ideas for engaging our diverse students.” “Liked the positive problem-solving approaches
and practicality of suggestions.” “[Learned about] different teaching strategies from colleagues” No
More Stinking Thinking! Help Students Create New Habits to Improve Success
“I learned some concrete strategies and ideas to use in the classroom. Would now like to do the oncourse training.” “This workshop is a great platform for exchanging skills, activities, and exercises.
During the semester, it may be too busy [a time] to share. This gives faculty an opportunity to engage in
discussions.” On Course Integration: Challenges and Best Practices in the Classroom
“I liked how Brian connected Cabrillo to the world of international service.” Global Awareness and
Fulbright: Working Together in Russia and Around the World
Administrator Initiating Item:
Wanda Garner, Dean, NAS
Kathie Welch, Dean, HAWK
Academic and Professional Matter
 Yes ❑ No
If yes, Faculty Senate Agreement
Yes
Senate President Signature
❑ No
Final Disposition
96
97
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
October 8, 2012
Educational Master Plan Update
REASON FOR BOARD CONSIDERATION
INFORMATION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 2
D.6
BACKGROUND:
The update includes activities recently completed or currently under development in regards to the
educational master planning process at Cabrillo College.
Administrator Initiating Item:
Brian king
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
98
MEMO
TO:
Brian King
Victoria Lewis
Cabrillo College
FROM:
Jeff Kellogg
Vangie Meneses
MAAS Companies, Inc.
DATE:
September 12, 2012
SUBJECT:
Educational Master Plan Update
The following is an update of what has been recently completed or currently under development in
regards to the educational master planning process at Cabrillo College.





Drafts of the Internal and External Environmental Scans Sections have been completed for
review by the EMP Steering Committee.
Draft of baseline curriculum for the Program of Instruction Section has been completed that
reflects the current WSCH values by discipline or program, by instructional Divisions to establish
enrollment strategies have been completed for review by EMP Steering Committee.
Draft of Employee and Student Survey has been completed and is prepared and is tentatively
scheduled to be launched to the College community October 1, 2012.
Integrated Planning Section is being developed with review and analysis of College planning
documents including but not limited to the College’s Program reviews.
Continued outreach to local business community and K-12 Districts served by College.
With the exception of the Steering Committee presentation on October 23rd, the Open Forums,
Interviews with different college community groups, including students and presentation to members of
the Board of trustees have yet to be scheduled. Please contact Jeff Kellogg at 562 500-5333 or
jeffkellogg@maasco.com if you have any questions. Thank you for the opportunity to be of service in
this matter.
99
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 8, 2012
SUBJECT:
Cabrillo College Monthly Calendar
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 2
D.7
BACKGROUND:
The following calendar presents information about selected events and significant dates for the month of
October. Dates given are accurate as of September 27, 2012.
Administrator Initiating Item:
Kristin Fabos, Director of Marketing
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
100
October 2012
Marketing and Communications Department • 831/479-5744
Sunday
Monday
1
7
8
Governing Board
Meeting, 5:00 PM,
Sesnon House
14
Picasso Ensemble,
3:00 PM, Sesnon
House
21
15
2
9
Women’s Soccer vs.
San Francisco City,
2:00 PM
16
Men’s Soccer vs.
Evergreen, 7:00 PM
Wednesday
3
10
Volleyball vs. Hartnell,
6:30 PM
17
Women’s Waterpolo
vs. De Anza, 3:00 PM
Thursday
4
Friday
5
Saturday
6
Art Exhibit Opening: Women’s Soccer vs.
Your Art Here,
Evergreen Valley,
Cabrillo Gallery, 5:30 2:00 PM
- 7:30 PM
Volleyball vs. San
Francisco, 6:30 PM
Men’s Water Polo vs.
San Joaquin Delta &
West Valley, 3:00 PM
11
13
12
Men’s Soccer vs.
Mission, 2:00 PM
Football vs. Chabot,
7:00 PM
Women’s Soccer vs.
Ohlone, 2:00 PM
Cabrillo Stage
auditions for A NIght
At The Nutcracker,
11:00 AM - 5:00 PM,
Crocker Theater
18
19
20
25
26
27
Women’s Waterpolo
vs. Laney, 3:30 PM
Volleyball vs. Santa
Rosa, 5:30 PM
Men’s Waterpolo vs.
De Anza, 4:00 PM
22
23
24
29
30
31
DACLS presents
pianist James
D’Leon, 3:00 PM,
Samper Recital Hall
28
Tuesday
Women’s Soccer vs.
West Valley, 2:00 PM
Men’s Soccer vs.
Ohlone, 7:00 PM
88 Keys Piano Club,
12:30 PM, Samper
Recital Hall
Il Dolce Suono
Concert, 7:00 PM,
Samper Recital Hall
Coming in Early November
Nov 2
Cabrillo Youth Strings, 7:00 PM, Samper Recital Hall
Nov 2 Theatre Arts presents Black Snow, 7:30 PM, Black Box Theater
Nov 3
French Impressions for Violin and Piano, 8:00 PM, Samper Recital Hall
Nov 3
Football vs. West Valley, 7:00 PM
Nov 5
Governing Board Meeting, 5:00 PM, Sesnon House
Nov 5
College & Career Night, 6:00 PM, Gymnasium, Cafeteria & Library
Nov 6
Women’s Soccer vs. Monterey Peninsula, 6:30 PM
Football vs. MPC, 7:00
Dedication of the
Samper Recital Hall, PM
4:30 PM
Women’s Soccer vs.
Hartnell, 2:00 PM
Men’s Soccer vs.
Foothill, 6:30 PM
Volleyball vs. De Anza,
6:30 PM