1
Cabrillo College Governing Board
Monday, December 10, 2012
Cabrillo College Sesnon House
6500 Soquel Drive
Aptos, California 95003
OPEN SESSION (McPherson Room)
PAGE
1. Call to Order and Roll Call
TIME
5:00
2. Adoption of Agenda
3. Public Comments Regarding Closed Session Items (three minute
time limit per speaker)
Please notify clerk if you desire to speak to the Board.
4. Announcement of Closed Session
5. Adjourn to Closed Session
CLOSED SESSION (Pino Alto Room)
1. Closed Session: Public Employee – Discipline/Dismissal/Release
re: Dismissal (Adjunct Instructor, 5590)
6:00
OPEN SESSION (McPherson Room)

Call to Order and Roll Call

Report Out of Closed Session
A. Consent Items
1. Minutes and Consent Agenda (these items are approved when
the agenda is approved unless a Board member wishes to
discuss)
a) Minutes of November 5, 2012
2. Register of Warrants
7
13
It is recommended that the Governing Board ratify warrant
numbers 95430–95927 for the amount of $1,941,830.74.
3. Budget Transfers by Resolution
29
It is recommended that the Governing Board approve Resolution
Numbers 065-12 through 075-12 for budget transfers 20887
through 21107.
4. Quarterly Financial Status Report CCFS 311Q
41
It is recommended that the Governing Board accept the report,
CCFS 311Q Quarterly Financial Status Report, and order its
inclusion on the official minutes of the college.
5. Authorization to Dispose of Surplus Equipment
It is recommended that the Governing Board authorize the Vice
President, Administrative Services to dispose of the equipment
listed as surplus, according to Board Policy 4160.
47
2
December 10, 2012
A. Consent Items (continued)
6. Acceptance of Contract with California Community Colleges
Chancellor's Office
49
It is recommended that the Governing Board accept the $125,000
grant from the California Community Colleges Chancellor's Office.
It is further recommended that the Board authorize the Vice
President, Administrative Services to execute and make all
necessary arrangements in relation to this grant agreement and
any future amendments on behalf of the college.
7. Acceptance of SBDC Contract with Humboldt State University
51
It is recommended that the Governing Board accept the $140,000
contract with Humboldt State University Office of Sponsored
Programs. It is further recommended that the Board authorize the
Vice President, Administrative Services to execute and make all
necessary arrangements in relation to this grant agreement and
any future amendments on behalf of the college.
8. Area Health Education Center Grant (AHEC)
53
It is recommended that the Governing Board accept the $11,500
grant from the Area Health Education Center. It is further
recommended that the Board authorize the Vice President,
Administrative Services to execute and make all necessary
arrangements in relation to this grant agreement on behalf of the
college.
9. Human Resources Report
55
It is recommended that the Governing Board ratify and/or approve
the human resources management report.


Introduction of Newly Appointed Faculty and Staff
Oral Communications - Members of the audience may speak to
non-agenda items (three minute time limit per speaker)
Special Presentation
VAPA SPICES things up!
B. Oral Reports
6:25
1. Board Members’ Reports
6:35
2. Student Trustee’s Report
6:40
3. Superintendent’s Report
6:43
4. CCEU
6:46
Comments on issues of interest to the Cabrillo Classified
Employees Union
5. CCFT
6:49
Comments on issues of interest to the Cabrillo College
Federation of Teachers
6. Faculty Senate
Comments on issues of interest to the Faculty Senate
6:52
3
December 10, 2012
6:55
C. Action Items
1. Resolution 064-12: Establishment of Duplications Bank Account
59
It is recommended that the Governing Board authorize the Vice
President, Administrative Services to set up a separate bank
account for the Duplications Enterprise Fund to record revenues
and expenditures.
2. Award of Bid: Bldg. 800 STEM Remodel Project
61
It is anticipated that staff will present a recommendation for an
award of bid for the Building 800 remodel project at the Board
meeting.
3. Award of Contract: Bookstore Lease/Management & Operations
Services
63
It is anticipated that a recommendation for the Bookstore
Lease/Management and Operations Services will be presented at
the Board meeting.
4. Resolution 076-12: Notice of Intent to Withdraw
From Schools Excess Liability Fund (SELF) JPA
65
It is recommended that the Governing Board adopt the attached
resolution of “Notice of Intent to Withdraw from Schools Excess
Liability Fund (SELF) JPA.
5. 2012-13 Managers Compensation Proposal
67
It is recommended that the Governing Board approve the
proposal as presented.
6. 2012-13 Board Goals
69
It is recommended that the Governing Board approve the
attached 2012-2013 Board Goals as presented.
7. Academic Staffing: Classroom Instruction Recommendation
71
It is recommended that the Governing Board authorize the
college to fill the following six academic positions:
Nursing, Chemistry, Anthropology, Librarian, Computer Science,
and CABT effective Fall 2013.
8. Board Policies, Office of Instruction, Second Reading
75
It is recommended that the Governing Board approve the revised
Board Policies.
9. Superintendent/President Search Consultant Process
79
It is recommended that the Governing Board approve the process
of selecting a search consultant for the next
Superintendent/President.
10. Formation of Interim and Permanent Superintendent/President
Search Committee
It is recommended that the Governing Board take action to
appoint the members of the Superintendent/President Search
Committee.
81
4
December 10, 2012
7:30
D. Information Items
1. Quarterly Investment Report
83
The quarterly investment report is provided for Governing Board
information.
2. Financial Reports
89
The financial reports are provided for Governing Board
information.
3. Facilities Master Plan Project Status
111
The facilities master plan update is provided for Governing Board
information.
4. Board Policies, Office of the President, First Reading
115
Board policies are presented as a first reading for Governing
Board review and will return for action at the next Governing
Board meeting.
5. Board Policies, Office of Instruction, First Reading
123
Board policies are presented as a first reading for Governing
Board review and will return for action at the next Governing
Board meeting.
6. Cabrillo College Fact Book, 2012
129
The Cabrillo College Fact Book, 2012 is provided for Governing
Board information.
7. Recent Grant Applications Submitted by the Instruction Office
131
The recent grant applications submitted by the Instruction Office
are provided for Governing Board information.
8. Cabrillo College Monthly Calendar
133
The Cabrillo College activities calendar for the month of
December is provided for Governing Board information.
9. Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board may discuss items to be
placed on the agenda for the future Board meetings.
C. ACTION ITEM
9. Board Organization Meeting
135
7:50
It is recommended that the Governing Board select officers and
representatives for 2013. It is also recommended that the
Governing Board adopt the proposed schedule of Governing
Board meetings and meeting locations for 2013.
CLOSED SESSION
ADJOURN
At the conclusion of the regular session of the Cabrillo College Governing Board, a
special meeting of the Cabrillo College Financing Corporation will convene.
5
December 10, 2012
ACTION ITEM
10.
Public Meeting of the Cabrillo College Financing Corporation
137
7:55
At this time, the regular meeting of the Governing Board will
adjourn, and the Board will reconvene as the Cabrillo College
Financing Corporation to conduct business.
ADJOURN
8:00
For ADA related meeting accommodations, contact Dominique Hansen, Executive Assistant to the President, at
(831) 479-6306 at least 24 hours in advance of the meeting.
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7
Minutes of Meeting
CABRILLO COLLEGE GOVERNING BOARD
November 5, 2012
REGULAR MEETING
The regular monthly meeting of the Cabrillo College Governing Board was held at the
Cabrillo College Sesnon House, 6500 Soquel Drive, Aptos, California on Monday,
November 5, 2012. Chair Al Smith opened the meeting in Open Session at 5:00 pm. Roll
was taken; present were Chair Smith, Trustees Margarita Cortez, Gary Reece, Rachael
Spencer, Susan True, and Donna Ziel. Chair Smith asked for public comments on Closed
Session items. There were no public comments.
Closed Session items were announced and the meeting was adjourned to Closed Session at
5:00 p.m. Closed Session was adjourned at 6:00 pm.
REPORT OUT OF CLOSED SESSION
Chair Smith reported that the Governing Board voted 6 – 0 to approve the settlement
related to closed session item #3: Pursuant to California Government Code section
54957(b)(1) and CCEU Collective bargaining Agreement Appendix E.III.c(1) To consider
the procedure for a hearing of an appeal of discipline by employee number 501009.
PROCEDURAL ITEMS
It was moved and seconded (Reece/Ziel) to approve the consent agenda items, including the
minutes from the October 8, 2012, regular meeting.
CALL TO ORDER
REPORT OUT OF
CLOSED SESSION
APPROVAL OF
CONSENT AGENDA
AND MINUTES
Trustee Spencer requested a follow up report on item A.3: ROP Professional Services
Contract CTE Professional Services Contract for Regional Occupational Program (ROP).
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Green
AYES: Cortez, Reece, Smith, Spencer, True and Ziel
NOES: None
ABSENT: Banks
ABSTAIN: None
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF
None
ORAL COMMUNICATIONS
Marilyn Garrett, Tammie Donnelly, Karen Lacy, Rita Fairbairn, and Carol Prettie spoke
about the alleged hazards of wi-fi and wireless communications.
INFORMATION ITEMS
ORAL REPORTS
Board Trustees’ Reports
Trustee Cortez thanked the Financial Aid staff for presenting the Dream Act workshops.
Trustee Cortez reported that the Financial Aid staff was very informative. Trustee Cortez
announced an upcoming Social Justice Conference scheduled for December 1. The
conference will address the issue of homelessness in the county.
Student Trustee’s Report
Student Trustee Green reported that the Student Senate has been campaigning for the passage
of Proposition 30.
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INTRODUCTION OF
NEWLY APPOINTED
FACULTY AND
STAFF
ORAL
COMMUNICATIONS
ORAL REPORTS
BOARD TRUSTEE
REPORTS
STUDENT
TRUSTEE’S
REPORT
8
Minutes of Meeting
November 5, 2012
Superintendent’s Report
President King reported that he and Chair Smith attended the recent Association of
Community College Trustees conference where they presented on the Fullbright Program.
President King also reported that he recently served as a chair on an accreditation site team at
Kapi ‘olani College and attended the California Community College Commission on
Athletics fall meeting.
CCFT
CCFT President Harvell said he supports the Board’s transition to paperless agendas and
Board books. CCFT President Harvell reported that CCFT has worked hard campaigning for
the passage of Proposition 30, on voter registration drives, and educating students about the
budget. Finally CCFT President Harvell mentioned the academic calendar and the change in
the length of the winter break and summer session.
Faculty Senate
Faculty Senate President Mangin also mentioned Proposition 30 and said even if Proposition
30 passes the college still faces budget challenges. Faculty Senate President Mangin said the
Faculty Senate has been involved in trying to make policy out of the student success task
force recommendations. Faculty Senate President Mangin thanked the administration for
including a strong faculty presence on the Vice President of Instruction search committee.
Faculty Senate President Mangin closed his remarks by reminding the Board that November
30 is the retirement event for former Vice President of Instruction Renee Kilmer.
CCEU
CCEU President Northcutt also said she is happy the transition to paperless agendas and
Board books. CCEU President Northcutt discussed the 2012-13 CCEU and District
negotiated agreement and thanked both negotiating teams for their hard work. CCEU
President Northcutt also thanked M&O for addressing CCEU’s nighttime workplace
concerns. CCEU President Northcutt closed by acknowledging and the classified staff who
were working at the college and career night.
ACTION ITEMS
Chair Smith noted that information item D.7 was moved to action item C.8
Academic Calendar 2013-14
It was recommended that the Governing Board approve the 2013-2014 academic calendar as
presented.
SUPERINTENDENT’S
REPORT
CCFT
FACULTY SENATE
CCEU
ACTION ITEMS
ACADEMIC
CALENDAR 2013-14
A motion was made (Reece/Spencer) to approve the 2013-2014 academic calendar.
The motion carried.
Curriculum Report
It was recommended that the proposed curriculum changes be approved to become
effective in Spring 2013.
CURRICULUM
REPORT
A motion was made (Spencer/True) to approve the proposed curriculum changes.
The motion carried.
Resolution 062-12: Authorizing the Issuance of 2012 General Obligation Refunding
Bonds, Series B
This item was pulled from the agenda.
2 of 5
RESOLUTION 062-12:
AUTHORIZING THE
ISSUANCE OF 2012
GENERAL
OBLIGATION
REFUNDING BONDS,
9
Minutes of Meeting
November 5, 2012
Resolution 063-12: 2012-13 Mid-Year Tax and Revenue Anticipation Notes (TRANs)
It is recommended that the Governing Board adopt Resolution 063-12 delegating to the
Vice President of Administrative Services the authority to decide on participation in the
Community College League of California cash reserve program at the time when interest,
costs and reinvestment rates are known.
SERIES B
RESOLUTION 063-12:
2012-13 MID-YEAR
TAX AND REVENUE
ANTICIPATION
NOTES (TRANS)
Vice President Lewis noted that the amount the college borrows continues to increase.
A motion was made (Reece/True) to approve the resolution 063-12.
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: abstain
AYES: Cortez, Reece, Smith, Spencer, True and Ziel
NOES: None
ABSENT: Banks
ABSTAIN: None
Resolution 061-12: Reduction or Discontinuance of Classified Service
It was recommended that the Governing Board approve the reduction or discontinuance of
classified staff as presented.
A motion was made (Reece/Ziel) to approve resolution 061-12.
RESOLUTION 061-12:
REDUCTION OR
DISCONTINUANCE
OF CLASSIFIED
SERVICE
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: abstain
AYES: Cortez, Reece, Smith, Spencer, True and Ziel
NOES: None
ABSENT: Banks
ABSTAIN: None
Negotiated Agreement for 2012-2013: CCEU and District
It was recommended that the Governing Board approve the negotiated agreement for 20122013: CCEU and District.
NEGOTIATED
AGREEMENT FOR
2012-2013: CCEU
AND DISTRICT
President King thanked both negotiating team for their work on the tentative agreement
A motion was made (Cortez/Reece) to approve the tentative agreement.
The motion carried.
2012-13 Managers Compensation Proposal
This item was pulled from the agenda.
Board Goal Update – Paperless Delivery of all Board Materials
The Board goal update was provided for Governing Board information.
Board Chair Smith presented the proposal to for the District to purchase iPads for
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2012-13 MANAGERS
COMPENSATION
PROPOSAL
BOARD GOAL
UPDATE –
PAPERLESS
DELIVERY OF ALL
10
Minutes of Meeting
November 5, 2012
Governing Board use. The Board had a lengthy discussion about the use of iPads including
cost efficiencies and time savings.
BOARD MATERIALS
A motion was made (Spencer/Reece) to approve the purchase of iPads for Governing
Board use.
The motion carried.
INFORMATION ITEMS
2012-13 Cash Flow Update – First Quarter
The cash flow update was provided for Governing Board information.
Financial Reports
The financial reports were provided for Governing Board information.
Facilities Master Plan Update
The Facilities Master Plan update was provided for Governing Board information.
Board Policies, Office of Instruction, First Reading
Board policies are presented as a first reading for Governing Board review and will return
for action at the next Governing Board meeting.
Distance Education Annual Report
The distance education annual report was provided for Governing Board information.
Trustee Spencer asked a number of questions concerning the college’s distance education
success rate, fraud, and intervention methods for struggling students. Distance Education
Director Francine Van Meter responded that the college’s success rate is on par with the
state’s success rate, that both IT and Financial Aid are working on fraud related
authentication procedures. Director Van Meter said that once the procedures are finalized
by a number of the college’s shared governance committees the procedures will become
Board policies. Director Van Meter also went through a number ways the college reaches
out to distance education students when they appear to be struggling.
Vice President of Instruction Search Update
The Vice President of Instruction search update was provided for Governing Board
information.
Board Goal Update – Paperless Delivery of all Board Materials
The item was moved to action.
Cabrillo College Monthly Calendar
The Cabrillo College activities for the month of November were presented for Governing
Board information.
Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board discussed items to be placed on the agenda for the
future Board meetings.
The Governing Board requested a 2012-13 Board Goals action be placed on the December
agenda.
ADJOURN
The open session of the Cabrillo College Governing Board was adjourned at 7:20.
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2012-13 CASH FLOW
UPDATE – FIRST
QUARTER
FINANCIAL REPORTS
FACILITIES MASTER
PLAN UPDATE
BOARD POLICIES,
OFFICE OF
INSTRUCTION, FIRST
READING
DISTANCE
EDUCATION
ANNUAL REPORT
VICE PRESIDENT OF
INSTRUCTION
SEARCH UPDATE
BOARD GOAL
UPDATE –
PAPERLESS
DELIVERY OF ALL
BOARD MATERIALS
CABRILLO COLLEGE
MONTHLY
CALENDAR
AGENDA FOR NEXT
BOARD MEETING
ADJOURNMENT
11
Minutes of Meeting
November 5, 2012
Respectfully submitted,
Secretary
5 of 5
12
13
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
December 10, 2012
Register of Warrants
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 15
A.2
BACKGROUND:
The following warrants are submitted for Governing Board ratification:
REGISTER NO.
26
27
28
29
30
DATE
WARRANT NO.
10-24-12
10-25-12
11-01-12
11-01-12
11-08-12
95430-95467
95468-95623
95624-95627
95628-95747
95748-95927
TOTAL AMOUNT
213,697.83
488,818.14
5,575.21
769,679.26
464,060.30
$1,941,830.74
* NOTE: Student refund and financial-aid registers totaling $3,716,908.04 are available in the Business Office
for review.
RECOMMENDATION:
It is recommended that the Governing Board ratify warrant numbers 95430–95927 for the amount of
$1,941,830.74.
Administrator Initiating Item:
Roy Pirchio
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 10, 2012
SUBJECT:
Budget Transfers by Resolution
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 12
A.3
BACKGROUND:
The following resolutions are submitted for Governing Board approval:
Resolution Number
065-12
General Fund transfers between expenditure classifications
Resolution Number
066-12
General Fund transfers to reserves
Resolution Number
067-12
General Fund augmentations: CEED/AHEC, CEED/BAWFC, CEED/CTE,
CEED/Tech Prep, DIENTES, Driscolls, FTTW/Student Services,
International Student Health Ins., JPA, Migrant Head Start, Nordic Naturals
Computer Training, OB SIM, SBDC/BEC, SCCOE/S4C, SCWHC
Resolution Number
068-12
Building Fund transfers between expenditure classifications
Resolution Number
069-12
Building Fund transfers from reserves
Resolution Number
070-12
Building Fund augmentations: Smart Classrooms, Bldg. 800 Remodel,
Health and Wellness Project, IT Dept.
Resolution Number
071-12
Bond Fund transfers between expenditure classifications
Resolution Number
072-12
Bond Fund augmentations: Annual Admin. Fees
Resolution Number
073-12
ASCC Fund augmentations: Student Senate Budget Revisions
Resolution Number
074-12
Student Representation Fund augmentations: Student Senate Budget
Revisions
Resolution Number
075-12
Student Center Fee Fund augmentations: Student Senate Budget Revisions
FISCAL IMPACT:
A budget augmentation of expenditures in the General Fund in the amount of $1,653,479.00.
RECOMMENDATION:
It is recommended that the Governing Board approve Resolution Numbers 065-12 through 075-12 for
Budget Transfers 20887 through 21107.
Administrator Initiating Item:
Graciano Mendoza
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition
30
GENERAL FUND
RESOLUTION NUMBER
065-12
WHEREAS, budget changes based on the developing needs of programs are
often required, and
WHEREAS, the following transfers do not result in an increase in the total
amount of the adopted budget;
ACCOUNT
NUMBER
DESCRIPTION
DECREASE
1000
Certificated Salaries
2000
Classified Salaries
3000
Fringe Benefits
4000
Supplies
5000
Other Expenses
6000
Capital Outlay/Site
7000
Other Outgo
$
INCREASE
10,935
33,636
761
132,660
237,068
127,690
180
TOTAL
$
271,465
$
271,465
NOW, THEREFORE, BE IT HEREBY RESOLVED that the Cabrillo College
Governing Board approves the General Fund budget transfers.
I certify that the foregoing resolution was adopted at the regular meeting of
the Cabrillo College Governing Board held on December 10, 2012.
DATE: ____________________
___________________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 2
31
GENERAL FUND
TRANSFER TO RESERVES
RESOLUTION NUMBER
066-12
WHEREAS, budget changes based on the developing needs of programs are
often required, and
WHEREAS, the following transfers do not result in an increase in the total
amount of the adopted budget;
ACCOUNT
NUMBER
DESCRIPTION
1000
Certificated Salaries
2000
Classified Salaries
3000
Fringe Benefits
4000
Supplies
5000
Other Expenses
6000
Capital Outlay/Site
7000
Other Outgo
DECREASE
INCREASE
128,834
128,834
TOTAL
$
128,834
$
128,834
NOW, THEREFORE, BE IT HEREBY RESOLVED that the Cabrillo College
Governing Board approves the General Fund budget transfers.
I certify that the foregoing resolution was adopted at the regular meeting of the
Cabrillo College Governing Board held on December 10, 2012.
DATE: ____________________
___________________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 3
32
GENERAL FUND AUGMENTATIONS
RESOLUTION NUMBER
067-12
WHEREAS, Cabrillo College will receive funds not included in the 2012-13
budget, and
WHEREAS, Cabrillo College will receive budget adjustments for special federal
and state programs that develop during the school year, and
WHEREAS, the following budget adjustments are necessary in externally funded
programs:
ACCOUNT NUMBER
DESCRIPTION
INCREASE/DECREASE
Income
8000
Program Funds
$
1,653,479
Total Increase
$
1,653,479
1000
Certificated Salaries
$
434,175
2000
Classified Salaries
151,953
3000
Fringe Benefits
152,033
4000
Supplies
5000
Operating Expenses
751,986
6000
Capital Outlay/Site
5,000
7000
Other Outgo
Expenditures
13,618
Total Increase
144,714
$
1,653,479
NOW, THEREFORE, BE IT HEREBY RESOLVED THAT the Cabrillo College
Governing Board authorizes that the 2012-13 budget of income and expenditures be
increased by $ 1,653,479.
I certify that the foregoing resolution was adopted at the regular meeting of
the Cabrillo College Governing Board held on December 10, 2012.
DATE: ____________________
___________________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 4
33
BUILDING FUND
RESOLUTION NUMBER
068-12
WHEREAS, budget changes based on the developing needs of programs are
often required, and
WHEREAS, the following transfers do not result in an increase in the total
amount of the adopted budget;
EXPENDITURES
ACCOUNT
NUMBER
DESCRIPTION
DECREASE
1000
Certificated Salaries
$
2000
Classified Salaries
3000
Fringe Benefits
4000
Supplies
5000
Other Expenses
20,938
6000
Capital Outlay/Site
62,062
7000
Other Outgo
INCREASE
$
83,000
TOTAL
$
83,000
$
83,000
NOW, THEREFORE, BE IT HEREBY RESOLVED that the Cabrillo College
Governing Board approves the Building Fund budget transfers.
I certify that the foregoing resolution was adopted at the regular meeting of the
Cabrillo College Governing Board held on December 10, 2012.
DATE: ____________________
___________________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 5
34
BUILDING FUND
TRANSFER FROM RESERVES
RESOLUTION NUMBER
069-12
WHEREAS, budget changes based on the developing needs of programs are
often required, and
WHEREAS, the following transfers do not result in an increase in the total
amount of the adopted budget;
EXPENDITURES
ACCOUNT
NUMBER
DESCRIPTION
1000
Certificated Salaries
2000
Classified Salaries
3000
Fringe Benefits
4000
Supplies
5000
Other Expenses
6000
Equipment
7000
Other Outgo
DECREASE
$
INCREASE
$
19,575
19,575
TOTAL
$
19,575
$
19,575
NOW, THEREFORE, BE IT HEREBY RESOLVED THAT the Cabrillo College
Governing Board approves the Building Fund budget transfers.
I certify that the foregoing resolution was adopted at the regular meeting of the
Cabrillo College Governing Board held on December 10, 2012.
DATE: ____________________
___________________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 6
35
BUILDING FUND AUGMENTATION
RESOLUTION NUMBER
070-12
WHEREAS, Cabrillo College will receive funds not included in the
2012-13 budget, and
WHEREAS, Cabrillo College will receive budget adjustments for special federal
and state programs that develop during the school year, and
WHEREAS, the following budget adjustments are necessary in externally funded
programs:
ACCOUNT NUMBER
DESCRIPTION
INCREASE/DECREASE
Income
3900
Fund Balance
$
(841,503)
Total Increase
$
841,503
Expenditures
1000
Certificated Salaries
2000
Classified Salaries
3000
Fringe Benefits
4000
Supplies
38,500
5000
Operating Expenses
47,500
6000
Equipment
7000
Other Outgo
Total Increase
755,503
$
841,503
NOW, THEREFORE, BE IT HEREBY RESOLVED THAT the Cabrillo College
Governing Board authorizes that the 2012-13 budget of expenditures be increased by
$841,503.
I certify that the foregoing resolution was adopted at the regular meeting of the
Cabrillo College Governing Board held on December 10, 2012.
DATE: ____________________
___________________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 7
36
REVENUE BOND FUND
RESOLUTION NUMBER
071-12
WHEREAS, budget changes based on the developing needs of programs are
often required, and
WHEREAS, the following transfers do not result in an increase in the total
amount of the adopted budget;
EXPENDITURES
ACCOUNT
NUMBER
DESCRIPTION
DECREASE
1000
Certificated Salaries
2000
Classified Salaries
3000
Fringe Benefits
4000
Supplies
5000
Other Expenses
6000
Equipment
7000
Other Outgo
INCREASE
27,000
27,000
TOTAL
$
27,000
$
27,000
NOW, THEREFORE, BE IT HEREBY RESOLVED that the Cabrillo College
Governing Board approves the Bond Fund budget transfers.
I certify that the foregoing resolution was adopted at the regular meeting of the
Cabrillo College Governing Board held on December 10, 2012.
DATE: ____________________
___________________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 8
37
BOND FUND AUGMENTATIONS
RESOLUTION NUMBER
072-12
WHEREAS, Cabrillo College will receive funds not included in the
2012-13 budget, and
WHEREAS, Cabrillo College will receive budget adjustments for special federal
and state programs that develop during the school year, and
WHEREAS, the following budget adjustments are necessary in externally funded
programs:
ACCOUNT NUMBER
DESCRIPTION
INCREASE/DECREASE
Income
3900
Fund Balance
$
(1,060)
Total Increase
$
1,060
Expenditures
1000
Certificated Salaries
2000
Classified Salaries
3000
Fringe Benefits
4000
Supplies
5000
Operating Expenses
6000
Equipment
7000
Other Outgo
Total Increase
1,060
$
1,060
NOW, THEREFORE, BE IT HEREBY RESOLVED THAT the Cabrillo College
Governing Board authorizes that the 2012-13 budget of expenditures be increased by
$1,060.
I certify that the foregoing resolution was adopted at the regular meeting of
the Cabrillo College Governing Board held on December 10, 2012.
DATE: ____________________
___________________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 9
38
ASCC FUND AUGMENTATION
RESOLUTION NUMBER
073-12
WHEREAS, Cabrillo College will receive funds not included in the
2012-13 budget, and
WHEREAS, Cabrillo College will receive budget adjustments for special federal
and state programs that develop during the school year, and
WHEREAS, the following budget adjustments are necessary in externally funded
programs:
ACCOUNT NUMBER
Income
3900
Expenditures
1000
2000
3000
4000
5000
6000
7000
DESCRIPTION
Fund Balance
Total Increase
Certificated Salaries
Classified Salaries
Fringe Benefits
Supplies
Operating Expenses
Equipment
Other Outgo
Total Decrease
INCREASE/DECREASE
$
$
1,560
1,560
(6,460)
$
4,900
(1,560)
NOW, THEREFORE, BE IT HEREBY RESOLVED THAT the Cabrillo College
Governing Board authorizes that the 2012-2013 budget of income and expenditures be
adjusted by $1,560.
I certify that the foregoing resolution was adopted at the regular meeting of
the Cabrillo College Governing Board held on December 10, 2012.
DATE: ____________________
___________________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 10
39
STUDENT REPRESENTATION FUND AUGMENTATION
RESOLUTION NUMBER
074-12
WHEREAS, Cabrillo College will receive funds not included in the
2012-13 budget, and
WHEREAS, Cabrillo College will receive budget adjustments for special federal
and state programs that develop during the school year, and
WHEREAS, the following budget adjustments are necessary in externally funded
programs:
ACCOUNT NUMBER
DESCRIPTION
INCREASE/DECREASE
Income
8000
Fund Balance
$
(1,900)
Total Decrease
$
1,900
Fund Balance
$
2,100
Total Increase
$
2,100
$
(4,000)
$
4,000
Fund Balance
3900
Expenditures
1000
Certificated Salaries
2000
Classified Salaries
3000
Fringe Benefits
4000
Supplies
5000
Operating Expenses
6000
Equipment
7000
Other Outgo
Total Increase
NOW, THEREFORE, BE IT HEREBY RESOLVED THAT the Cabrillo College
Governing Board authorizes that the 2012-13 budget of income be decreased by $1,900,
Fund balance be increased by $2,100 and expenditures be decreased by $4,000.
I certify that the foregoing resolution was adopted at the regular meeting of the
Cabrillo College Governing Board held on December 10, 2012.
DATE: ____________________
___________________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 11
40
STUDENT CENTER FEE FUND AUGMENTATION
RESOLUTION NUMBER
075-12
WHEREAS, Cabrillo College will receive funds not included in the 2012-13
budget, and
WHEREAS, Cabrillo College will receive budget adjustments for special federal
and state programs that develop during the school year, and
WHEREAS, the following budget adjustments are necessary in externally funded
programs:
ACCOUNT NUMBER
Income
3900
Expenditures
1000
2000
3000
4000
5000
6000
7000
DESCRIPTION
Fund Balance
Total Decrease
Certificated Salaries
Classified Salaries
Fringe Benefits
Supplies
Operating Expenses
Equipment
Other Outgo
Total Decrease
INCREASE/DECREASE
$
$
(27,421)
27,421
27,000
$
421
27,421
NOW, THEREFORE, BE IT HEREBY RESOLVED THAT the Cabrillo College
Governing Board authorizes that the 2012-2013 budget of expenditures be adjusted by
$27,421.
I certify that the foregoing resolution was adopted at the regular meeting of
the Cabrillo College Governing Board held on December 10, 2012.
DATE: ____________________
___________________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 12
41
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
December 10, 2012
Quarterly Financial Status Report CCFS 311Q
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
A.4
ENCLOSURE(S)
Page 1 of 5
BACKGROUND:
AB2910, Chapter 1486, Statutes of 1986, requires California Community College Districts to report
quarterly on their financial condition. The process is as follows:
After the end of each quarter, each District will prepare the quarterly report form, CCFS 311Q.
The District chief executive officer and chief business officer certify the accuracy of the data
and present the report to the Governing Board. The District Governing Board is to review the
report at a regularly scheduled meeting and enter it into the minutes of the meeting.
District staff submits the report to the Chancellor’s Office 45 calendar days following the end of
the quarter.
The financial status of the District, as of the first quarter of the fiscal year, is according to budget
expectations.
FISCAL IMPACT:
None
RECOMMENDATION:
It is recommended that the Governing Board accept the report, CCFS 311Q Quarterly Financial
Status Report, and order its inclusion on the official minutes of the College.
Administrator Initiating Item:
Graciano Mendoza
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
42
43
44
45
46
47
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
December 10, 2012
Authorization to Dispose of Surplus Equipment
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
ACTION
ENCLOSURE(S)
Page 1 of 1
A.5
BACKGROUND:
It has been determined that the following equipment is no longer useful for District purposes, has no value
and is considered surplus.
Miscellaneous Equipment & Supplies for Recycle, Information Technology
52-Computers, Macintosh and PC, CPU’s only
1-Broken Cisco Phone
Flood Damaged Computers, Veteran’s Center
7-PC Computers and Monitors
FISCAL IMPACT:
Any funds received from the sale of personal property shall be credited to the department which made the
original purchase.
RECOMMENDATION:
It is recommended that the Governing Board authorize the Vice President, Administrative Services to dispose
of the equipment listed as surplus, according to Board Policy 4160.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
48
49
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 10, 2012
SUBJECT:
Acceptance of Contract with California Community Colleges
Chancellor's Office
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
A.6
Page 1 of 1
Background:
Cabrillo’s Business and Entrepreneurship Center has been awarded a $125,000 continuation grant
from the California Community Colleges Chancellor's Office to continue the Youth
Entrepreneurship Program (YEP) from October 1, 2012 to February 28, 2014. It is anticipated that
the outcomes of this grant will be realized through collaboration with Your Future Is Our Business,
Regional Occupational Program (ROP) and the entrepreneurship classes of regional high schools
and community colleges.
The Youth Entrepreneurship Program is designed to foster the creation of small businesses and
the instruction of entrepreneurship and small business management to youth between the ages of
14 and 28. The YEP serves the 17 greater Bay Area Community Colleges and will be hosting
business plan competitions, entrepreneurial fairs and linking young entrepreneurs to a network of
college faculty and other advisors. The YEP is a subsidiary of the SBDC’s Business and
Entrepreneurship Center.
Fiscal Impact:
An increase in the amount of $125,000 in revenue and expenditures.
Recommendation:
It is recommended that the Governing Board accept the $125,000 grant from the California
Community Colleges Chancellor's Office. It is further recommended that the Board authorize the
Vice President of Administrative Services to execute and make all necessary arrangements in
relation to this grant agreement and any future amendments on behalf of the college.
Administrator Initiating Item:
Rock Pfotenhauer, Dean, CEED
Wanda Garner, Interim VPI
Kathie Welch, Interim VPI
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
50
51
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 10, 2012
SUBJECT:
Acceptance of SBDC Contract with Humboldt State University
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
A.7
Background:
The Central Coast Small Business Development Center at Cabrillo College receives its federal
dollars from the Small Business Administration through an annual contract from the Humboldt
State University Office of Sponsored Programs. HSU serves as the regional lead agency and
administrator for the ten Small Business Development Centers in Northern California. Operation of
the Small Business Development Center (SBDC) program is also supported by other local grants.
It is anticipated that this contract will be augmented with new state funding.
Humboldt State University intends to renew the SBDC’s operating contract and has sent a letter of
intent. This contract is projected to be funded at a minimum of $140,000. The contract expires on
December 31, 2013.
Fiscal Impact:
An increase of $140,000 in revenue and expenditures.
Recommendation:
It is recommended that the Governing Board accept the $140,000 contract with Humboldt State
University Office of Sponsored Programs. It is further recommended that the Board authorize the
Vice President of Administrative Services to execute and make all necessary arrangements in
relation to this grant agreement and any future amendments on behalf of the college.
Administrator Initiating Item:
Rock Pfotenhauer, Dean CEED
Wanda Garner, Interim VPI
Kathie Welch, Interim VPI
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
52
53
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
December 10, 2012
Area Health Education Center Grant (AHEC)
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
A.8
Background:
The Area Health Education Center (AHEC) has promoted the development of program quality in
nursing for the past several years. The Cabrillo College nursing program has received previous
AHEC grants to promote simulation training and to support student rotations into community
sites. The grant for the academic year 2012-13 in the amount of $11,500 will continue to support
student rotations in community and geriatric care clinical sites.
Fiscal Impact:
An increase in the amount of $11,500 in revenue and expenditures.
Recommendation:
It is recommended that the Governing Board accept the $11,500 grant from the Area Health
Education Center. It is further recommended that the Board authorize the Vice President of
Administrative Services to execute and make all necessary arrangements in relation to this grant
agreement on behalf of the college.
Administrator Initiating Item:
Kathleen Welch, Dean, HAWK
Wanda Garner, Interim VPI
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
54
55
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 10, 2012
SUBJECT:
Human Resources Management Report
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
ACTION
Page 1 of 3
A.9
Background:
Requesting ratification and/or approval of the following employment transactions:
FISCAL IMPACT: Within budgeted FTE’s.
RECOMMENDATION: It is recommended that the Governing Board ratify and/or approve the transactions
as described on the attached page.
Administrator Initiating Item:
Loree McCawley/Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
56
Name
Department/Division
Position
Effective Date
Action
AMEZCUA, Leticia
Student Health
Services/Student Services
*Administrative Assistant (80%)
11/05/12
Promotion
AVILA, Anna
Library/Instruction
Library/Learning Resources Center
Specialist II
02/01/13
Retirement
DOH: (12/03/84)
CABALLERO, Gary
Math/NAS
Laboratory Instructional Assistant II
12/14/12
Retirement
(**DOH: 03/01/91)
HOPKINS, MARK
VAPA/Theatre
Performing Arts Complex
Coordinator
02/01/13
Retirement
(DOH: 09/02/97)
HYDER, April
Information
Technology/Administrative
Services
Computer Systems Maintenance
Technician
02/01/13
Retirement
(DOH: 12/01/99)
KING, D. Brian
President
President/Superintendent
01/31/13
Resignation
(DOH: 08/01/04)
LaCHANCE, Catherine
CEED
CEED Project Manager
12/22/12
Retirement
(DOH: 01/08/91)
MAUCERI, John
Information
Technology/Administrative
Services
Systems Administrator
11/17/12
Retirement
(DOH: 04/01/82)
O’RIELLY, Julia
Library/Instruction
Library/Learning Resources Center
Specialist II
02/01/13
Retirement
(DOH: 02/01/84)
PERIERA, Judy
Admissions & Records/Student
Services
Admissions & Records Technician II
02/01/13
Retirement
(DOH: 08/31/73)
PLUHACEK, Steven
Transfer Center/CESS
Laboratory Instructional Assistant II
11/17/12
Retirement
(DOH: 11/03/97)
December 2012
Page 2 of 3
57
POANDL, Pamela
Library/Instruction
Library Computer Systems
Technician
02/01/13
Retirement
(DOH: 03/01/99)
POMEROY, Raneta
HASS
Instructional Division Assistant
02/01/13
Retirement
(DOH: 08/07/95)
RAYRAY, Teresa
Business Office/Administrative
Services
Sr. Accounting Specialist
02/01/13
Retirement
(DOH: 01/02/91)
READ, Leslie
Career Education & Economic
Development
Program Coordinator
12/22/12
Retirement
(DOH: 11/01/01)
STAINBACK, Stephanie
Alternate Media/ DSPS/CESS
Laboratory Instructional Assistant II
02/02/13
Retirement
(DOH: 09/03/91)
WILLOTT, Kathleen
Math/NAS
Laboratory Instructional Assistant II
02/01/13
Retirement
(DOH: 01/02/02)
*Categorically-funded
**Per Education Code 88128
3
December 2012
Page 3 of 3
58
59
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 10, 2012
SUBJECT:
Resolution 064-12: Establishment of Duplications Bank Account
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 2
C.1
BACKGROUND:
Board Policy 4070 requires that all phases of general and budgetary accounting be as prescribed by the
Education Code and in accordance with the California Community College Budget and Accounting Manual.
The Manual recognizes the need of a district to maintain authorized bank accounts for certain types of
district/college functions and activities, including operations of another proprietary fund. The Manual
further specifies that such separate bank accounts must be established by governing board resolution.
This resolution authorizes the college to establish a separate bank account for the Duplications Enterprise
Fund to record revenues and expenditures.
FISCAL IMPACT:
None.
RECOMMENDATION:
It is recommended that the Governing Board authorize the Vice President, Administrative Services to set up
a separate bank account for the Duplications Enterprise Fund to record revenues and expenditures.
Administrator Initiating Item:
Graciano Mendoza
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
60
RESOLUTION 064-12
RESOLUTION OF THE GOVERNING BOARD OF CABRILLO COMMUNITY COLLEGE
DISTRICT REGARDING A BANK ACCOUNT FOR THE DUPLICATIONS FUND.
WHEREAS, Cabrillo College has set up an enterprise fund to record revenues and expenditures for
its Duplications Fund; and
WHEREAS, community colleges are authorized to maintain a separate bank account for their
enterprise activities as long as all money on deposit is in a financial institution whose accounts are
federally insured.
NOW, THEREFORE, BE IT RESOLVED that the Governing Board of Cabrillo Community
College District approve establishing a bank account in a financial institution whose accounts are
federally insured for its Duplications activities.
PASSED AND ADOPTED by the Governing Board of the Cabrillo Community College District in
Aptos, California, this ___10th___ day of __December, 2012__ by the following vote:
AYES:
NAYS:
ABSENT:
ABSTENTIONS:
IN WITNESS WHEREOF, this instrument has been duly signed and sealed as of the _______ day
of ____________________, 2012.
______________________________________
Chairperson of the Board
ATTEST: _______________________________
Secretary to the Board
2
61
AGENDA ITEM BACKGROUND
TO:
GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
December 10, 2012
Award of Bid: Bldg. 800 STEM Remodel Project
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
C.2
BACKGROUND:
It is anticipated that staff will present a recommendation for an award of bid for the Building 800 remodel
project at the board meeting.
Administrator Initiating Item:
Michael Robins
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
62
63
AGENDA ITEM BACKGROUND
TO:
GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
December 10, 2012
Award of Contract: Bookstore Lease/
Management & Operations Services
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
C.3
BACKGROUND:
It is anticipated that a recommendation for the Bookstore Lease/Management and Operations Services will
be presented at the board meeting.
Administrator Initiating Item:
Michael Robins
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
64
65
AGENDA ITEM BACKGROUND
TO:
GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
December 10, 2012
Resolution 076-12: Notice of Intent to Withdraw
From Schools Excess Liability Fund (SELF) JPA
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 2
C.4
BACKGROUND:
The District carries a general liability policy of up to $25 million per occurrence achieved by means of the
following “layers” of liability coverage: the first $1 million is covered under the Statewide Association of
Community Colleges (SWACC) Joint Powers Authority (JPA). The next $4 million in excess of the first
$1 million is covered under the Schools Alliance For Excess Risk (SAFER) JPA. The final layer of
coverage--$20 million in excess of the first $5 million--is currently provided under the Schools Excess
Liability Fund (SELF) JPA. Staff recommends moving the final layer of coverage from SELF to SAFER
as of July 1, 2013 for the following reasons:
 Three of the SWACC Board Members sit on the SAFER Board of Directors. This representation
facilitates transparency and direct input in coverage issues and potential changes in the
Memorandum of Coverage.
 The District, via SWACC, already has the layer of coverage from $1 million to $5 million with
SAFER; covering the final layer of $5 million to $25 million under the same JPA provides greater
continuity of coverage, transparency, and potential uniformity of interpretation of the
Memorandum of Coverage.
 The District’s General Liability, Property, and Worker’s Compensation insurance broker, Keenan,
currently manages the SWACC and SAFER JPA’s, but not SELF. Switching to SAFER will
provide more continuity of service, greater transparency, and ease of administration by having all
three District JPAs administered and managed by the same brokerage.
To facilitate this move from SELF to SAFER, staff requests the Governing Board to pass the following
resolution:
Continued page 2
FISCAL IMPACT:
To be determined; staff analysis of current SAFER versus SELF rates is that SAFER rates are competitive.
RECOMMENDATION:
It is recommended that the Governing Board adopt the attached resolution of “Notice of Intent to
Withdraw from Schools Excess Liability Fund (SELF) JPA.
Administrator Initiating Item:
Michael Robins
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
66
Resolution 076-12 of the Governing Board of the
Cabrillo Community College District
Notice of Intent to Withdraw from
Schools Excess Liability Fund (SELF) JPA
WHEREAS, California Community College Districts need to maintain fiscally stable excess liability coverage
to protect their agency against unforeseen liability claims; and
WHEREAS, Cabrillo Community College presently has $5,000,000 in liability limits through its membership in
the Statewide Association of Community Colleges (SWACC) JPA, including $4,000,000 in excess of
$1,000,000 through the Schools Alliance for Excess Risk (SAFER) JPA; and
WHEREAS, Cabrillo Community College District has $20,000,000 in excess liability limits through the
Schools Excess Liability Fund (SELF) JPA; and
WHEREAS, Cabrillo wishes to participate in an excess liability program that is more consistent and concurrent
with our underlying coverage through the Statewide Association of Community Colleges (SWACC) JPA; and
WHEREAS; the Schools Excess Liability Fund’s bylaws require notification of an intent to withdraw no later
than December 31, 2012 of our intent to do so; and
WHEREAS Cabrillo Community College District seeks to join the Schools Alliance for Excess Risk (SAFER)
JPA;
Therefore, in order for the district to transition to the SAFER JPA effective 7/1/13, a notice of intent to
withdraw must be filed with the Schools Excess Liability Fund (SELF) JPA by December 31, 2012.
NOW, THEREFORE, BE IT RESOLVED that the Governing Board of Cabrillo Community College District
notifies the Schools Excess Liability Fund Joint Powers Authority of its intent to withdraw from that Joints
Powers Authority effective July 1, 2013.
PASSED AND ADOPTED on December 10, 2012, by the following vote:
AYES:
NOES:
ABSENT:
STATE OF CALIFORNIA
)
COUNTY OF __________________ )
I, ________________, Secretary of the Cabrillo Community College District Board of Trustees, do
hereby certify that the foregoing is a full, true, and correct copy of a resolution adopted by the Board of Trustees
at a regularly called and conducted meeting held on said date.
____________________________________
Secretary of Board of Trustees
2
67
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
December 10, 2012
2012-13 Managers Compensation Proposal
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
C.5
BACKGROUND:
In August 2012 the District reached an agreement with managers regarding a reduction in compensation
for 2012-13. A subsequent agreement was reached with managers on the retirement incentive below:
Retirement Incentive: Eligible employees who wish to avail themselves of the retirement incentive must
notify the District Human Resources department in writing. Such notice must be received no earlier than
December 11, 2012 and no later than 4:00 p.m. on January 31, 2013, specifying a retirement date of not
later than August 1, 2013.
o A retiring employee must be age 50 or older, retiring into the PERS or STRS retirement system,
and have 10 years or more of service credit in the District on or before the date of retirement,
which shall not be later than August 1, 2013.
An employee who meets the listed criteria will receive the following:
o 10 years of service to less than 15 years of service in the District: will receive $8,000 total,
$4,000 to be paid in August 2013 and $4,000 to be paid in September 2013.
o 15 years of service to less than 20 years of service in the District: will receive $10,000 total,
$5,000 to be paid in August 2013 and $5,000 to be paid in September 2013.
o 20 years or more of service in the District: will receive $15,000 total, $7,500 to be paid in
August 2013 and $7,500 to be paid in September 2013.
The foregoing amounts apply to full-time employees and shall be prorated for less than full-time
employees.
FISCAL IMPACT: TBD
RECOMMENDATION:
It is recommended that the Governing Board approve the proposal as presented.
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
68
69
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
December 10, 2012
Governing Board Goals for 2012-2013
REASON FOR BOARD CONSIDERATION
Action
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 2
C.6
Background:
At its annual retreat the Governing Board discussed district goals and reaffirmed its commitment to
student success. Based on this commitment, the board determined a number of priorities for 20122013 which focus on student success. In addition, monitoring the district’s fiscal situation
continues to be of utmost importance to the board.
Recommended:
It is recommended that the Governing Board approve the attached 2012-2013 Board Goals as
presented.
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
BOARD GOALS FOR 2012 - 2013
70
1. Student Success will be the priority in determining:



Compensation and benefits for all employee groups that are sustainable and comparable
with best practice for similar organizations;
Staffing patterns that conserve resources to support student achievement;
Allocation of resources to creatively address student needs and increase achievement of
student goals.
2. The Board is committed to shared governance and values the timely recommendations of the
College Planning Council to inform board decisions.
3. The Board supports the implementation of the process that will result in a green, paperless
delivery of all Board materials to the members of the Governing Board, the college community,
and the public.
4. The Board will engage the community through broad discourse to chart the path for Cabrillo’s
continuing legacy in light of the unprecedented fiscal challenges facing the College and the
state of California.
71
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
December 10, 2012
FROM: PRESIDENT
SUBJECT:
Academic Staffing: Classroom Instruction Recommendation
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 4
C.7
BACKGROUND:
The vitality of the college is dependent upon its instructional program. The quality of the college’s instructional
program is contingent upon the availability of highly competent and visionary contract faculty who are adept at
curriculum development and instructional delivery. In addition, the unavailability of adjunct faculty in some
disciplines necessitates filling several positions. Finally, the college is bound by regulation to meet the Faculty
Obligation Number established by the Board of Governors.
The Fall 2012 faculty positions in Instruction were proposed and reviewed in accordance with the established
academic hiring prioritization process. The numerical rating is based on FTE taught by adjunct faculty, growth in
WSCH, percentage of fill at census, change in WSCH per FTEF, unavailability of adjunct faculty, loss of contract
faculty in current year, student to teacher ratio, and retirements of contract faculty. The numerical process yielded the
following ranking:
Initial Ranking Using Numerical Data
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
Computer Science
Mathematics
Librarian
Reading
Communication Studies
Anthropology
Psychology
Nursing (1 of 2)
Computer Applications/Business Technology (CABT)
English
Art Studio
Chemistry
Early Childhood Education
Music
Computer & Information Systems
Accounting
Nursing (2 of 2)
FISCAL IMPACT:
Within budget parameters.
RECOMMENDATION:
It is recommended that the Governing Board authorize the college to fill the following six academic positions:
Nursing, Chemistry, Anthropology, Librarian, Computer Science, and CABT effective Fall 2013.
(cont’d on next page)
Administrator Initiating Item:
Wanda Garner, Interim Co-VPI
Kathie Welch, Interim Co-VPI
Academic and Professional
Matter
1
If yes, Faculty Senate Agreement
Senate President Signature
 Yes No
Yes  No
Final Disposition
72
After the numerical rating is completed and distributed, the process calls for the Faculty Senate and the
Instructional Administrators to hold a joint meeting during which department representatives present oral
statements in support of positions. The process also allows departments to withdraw their requests without
penalty prior to the oral presentations. Two departments, ECE and Music, exercised that option. Following
the oral presentations, members of the Faculty Senate ranked the remaining positions in the following order:
Faculty Senate Ranking
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
Librarian
Math
Nursing
Computer Science
Anthropology
CABT
Reading
Art Studio
Psychology
Communication Studies
Chemistry
English
Computer and Info. Systems
Accounting
Nursing (2nd position)
The Instructional Administrators conducted an additional, separate review and, after further discussion,
ranked the positions in the following order:
Instructional Administrators Ranking
1. Chemistry
2. Nursing
3. Accounting
4. Anthropology
5. Computer Science
6. CABT
7. Psychology
8. Computer and Info. Systems
9. Communication Studies
10. Librarian
11. English
12. Math
13. Reading
14. Art Studio
15. Nursing (2nd position)
After consideration of the enrollment, growth, and efficiency data for each of the positions; review of
graduation requirements and transfer requirements; review of the full-time/part-time faculty ratio by
department, the College Master Plan, the Program Plans; consultation with the deans and the Faculty Senate
and their respective rankings; and with consideration of current budgetary concerns of the Chancellor’s
Office; and with the approval and authority of the College President, the final priority ranking of the
positions is presented to the Governing Board below along with the rationale to support the ranking of the
first six positions.
Page | 2
73
Final Ranking
1. Nursing
2. Chemistry
3. Anthropology
4. Librarian
5. Computer Science
6. Computer Applications/Business Technology (CABT)
7. Psychology
8. Accounting
9. Computer and Information Systems
10. Math
11. English
12. Communication Studies
13. Art Studio
14. Reading
15. Nursing (2nd position)
The need for each of these positions has been demonstrated, and, in fact, without the positions the programs
will be in jeopardy or unable to meet student need in the most effective way. As we all know, the most
precious resource of a college is its contract faculty. The following six positions are recommended for
funding as of Fall 2013.
Nursing: The Nursing program offers professional education to 120 students annually. Close to 30
graduates each semester take the licensing exam to become Registered Nurses and find employment in health
care. For four semesters, students follow an integrated curriculum that teaches concepts and skills through
lectures, labs, and clinical rotations. The need for nurses in our region and beyond is expected to increase
significantly with health care reform, the retirement of older nurses, and resolution of the economic
downturn. In 2005, the Nursing program increased from accepting 40 students per year to accepting 30
students twice annually for a total of 60 students per year. Since that time, three contract nursing faculty
have left without replacement. Nursing needs both requested positions, but replacing one nursing faculty
position is critical.
Chemistry: The Chemistry department provides courses for both transfer and CTE students. Chemistry
1A is heavily impacted, often resulting in delays in student progress in the STEM majors. Due to high
demand, the department has over the years increased course offerings to the maximum capacity of the current
lab and lecture facilities, including evening and Saturday sections, as well as sections in Watsonville. In
2001, the department expanded from four contract faculty to five in an effort to keep pace with increased
course offerings. At that time, the department offered 20 sections per semester for a total of 112.65 teaching
units. The department currently teaches 24 sections or 129.80 teaching units per semester. In Spring 2012, a
long-time contract faculty member unexpectedly resigned, dropping the department down to four full-time
faculty. Student demand continues to exceed capacity, preventing science majors from enrolling in required
courses. Offerings in chemistry will be increased to better meet student demand in 2013-14 when new lab
and lecture facilities become available following the completion of the remodel of the vacant dental hygiene
Page | 3
74
space in the 600 building, but this increase in offerings will only be possible if the lost contract position is
replaced.
Anthropology: Anthropology consists of two full-time faculty members and ten adjuncts, all of whom
teach either the maximum units allowable or are at the limit of their availability. The program offers 64
course sections per year, virtually all of which consistently fill to capacity. Every year approximately 3,000
students are served by this program. Approximately 72% of the courses are taught by adjunct faculty. Two
contract faculty retired and were not replaced. Replacing one of these positions is critical to the ongoing
success of this program.
Librarian: The Cabrillo College Library is a thriving intellectual center for students, providing an
instructional focus with a full range of information resources and services. Over 10,000 students come to the
library weekly, with record numbers using our services in 2012. Formal instruction in the library consists of
credit courses, taught by adjunct librarians, and a very active non-credit, course-related instruction program
where librarians partner with classroom faculty to develop structured sessions tailored to each course. With a
retirement in 2011 and the recruitment of another librarian to fill the library director vacancy, the library was
reduced from four full-time librarians to two. Replacing one of these two positions is critical. Replacing the
Instruction Librarian was the third-highest ranked goal among all the program plan goals ranked by the
Council for Instructional Planning in 2012.
Computer Science: For the past 27 years the Computer Science program has operated with three full-time
faculty who teach twelve transferable courses as well as six programming courses that are a part of the
Computer and Information Systems program. Computer Science offers two degrees, four Certificates of
Achievement, and two Skills Certificates. The program teaches all the courses necessary for the first two
years of a Computer Science major as well as programming courses for students in other science disciplines
including computer engineering, networking and system administration, business, bioinformatics, and
economics. Every semester nearly 400 students enroll in Computer Science courses, including 260 majors.
With the retirement of one of the full-time faculty members, this replacement position is necessary as
qualified adjunct faculty in this high-paying field are nearly impossible to find.
CABT: The Computer Applications and Business Technology program offers courses in the fundamental
computer applications that are prerequisite knowledge to almost every occupation. Students from every CTE
and transfer major benefit from these courses. The program also plays an important role in helping
incumbent workers acquire these skills, enabling these students to retain their jobs or advance in their careers
and assisting their employing organizations to be more efficient and productive. Finally, the program also
prepares students to enter a variety of occupations that are essential to Santa Cruz County's largest
employers. Projected demand in Santa Cruz County for these occupations is 174 openings per year, making
this occupational cluster the largest for all of our CTE programs. With a recent retirement, CABT has one
65% contract faculty member and nine adjuncts. This contract position is essential to the college's
commitment to meeting the workforce development needs of our county.
Page | 4
75
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 10, 2012
SUBJECT:
Board Policy Revisions: Office of Instruction, Second Reading
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 3
C.8
BACKGROUND:
The District is in the process of revising Board Policies utilizing the California Community
College League’s model policies as applicable. These Board Policies have been reviewed by
the appropriate committees on campus including Instruction Council, Student Services
Council, Faculty Senate, and Administrative Council.
Attached are revisions to some of the Board Policies in the Instruction component as listed
below:
Board Policy
BP 3190 Articulation
BP 3310 Copyright
Action
Updated language to reflect the League
language and removed procedural language.
Updated language to reflect the League
language and removed procedural language.
Board policies are presented as a second reading for Governing Board review for approval.
Fiscal Impact:
None
Recommendation:
It is recommended that the Governing Board approve the revised Board Policies.
Administrator Initiating Item:
Wanda Garner, Kathleen Welch
Interim VPs Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
76
ARTICULATION
BP 3190
To assist students in meeting their educational goals and to fulfill the college’s goal of offering courses and
programs transferable to four-year colleges and universities, the Cabrillo College District recognizes the
importance of articulation of its courses and programs. Moreover, the District acknowledges the importance
of articulation with district high schools as feeder schools of the college.
It is, therefore, the policy of the college to foster articulation activities with four-year colleges and
universities and with local high schools. Under the direction of the Office of Instruction, course articulation
agreements with these institutions will be maintained and promoted. Articulation information will be
developed by the Articulation Officer, published in the college catalog, and distributed to the counseling
faculty and to students.
Legal Reference: Adm. Code, Title 5, Section 51022(b).
Adopted: April 4, 1988
Revised: Fall, 2003
Revised: April 5, 2004
Revised: December 10, 2012
Page 2 of 3
Cabrillo Community College District, 6500 Soquel Drive, Aptos, CA 95003
http://www.cabrillo.edu
77
Copyright
BP 3310
Cabrillo College recognizes the importance of providing appropriate print, non-print and software resources
in support of the instructional program. The Governing Board also recognizes that violations of Federal
Copyright Law contribute to increased costs and reduce incentives for the development of good educational
programs. Therefore, in an effort to discourage violation of the copyright law and to prevent such illegal
activities from occurring in facilities utilizing equipment under college control, it is the policy of Cabrillo
College to adhere to the print, non-print and computer software provisions of the United States Copyright
Law.
District employees will be informed that they are expected to adhere to section 117 of the 1976
Copyright act as amended, governing use of copyright materials.
Supervisors are responsible for establishing practices which will enforce copyright law.
Employees found to be in willful infringement of the law may be subject to disciplinary action.
In no case shall any employee or student use Cabrillo College equipment for duplication or playback
which might prevent or circumvent the sale of materials by the copyright owner.
The Vice President, Administrative Services, or designee is designated as the only individual who may
sign license agreements for Cabrillo College purchases. All licensing agreements signed by the Vice
President, Administrative Services, or designee shall have prior approval of the
Superintendent/President or the program administrator of the program requesting the license.
In the absence of the determination and advice or in the event that permission has not been first
requested by the faculty member, no defense or indemnification by the college shall be provided to a
faculty or staff member who knowingly infringes the copyright law.
Legal Reference: Title 17, United States Code, [1/1/1978]; and amendments to Section 117 of Title 17 per
Public Law 96-517 [12/12/1980].
Adopted: April 4, 1988
Revised: December 10, 2012
Page 3 of 3
Cabrillo Community College District, 6500 Soquel Drive, Aptos, CA 95003
http://www.cabrillo.edu
78
79
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 10, 2012
SUBJECT:
Superintendent/President Search Consultant Process
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
ACTION
ENCLOSURE(S)
Page 1 of 1
C.9
BACKGROUND:
At the December meeting, it is anticipated that the Board will discuss and determine the process to
be followed to select a search consultant.
FISCAL IMPACT:
To be determined based upon proposals.
RECOMMENDATION:
It is recommended that the Governing Board determine the process of selecting a search
consultant for the next Superintendent/President.
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
80
81
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 10, 2012
SUBJECT:
Formation of Interim and Permanent Superintendent/President
Search Committee
REASON FOR BOARD CONSIDERATION
Page 1 of 1
ITEM NUMBER
ACTION
ENCLOSURE(S)
C.10
BACKGROUND:
The Governing Board will establish an interim and permanent Superintendent/President Search Committee
comprised of eleven members. Each of the constituency groups represented on the committee, excepting
the Board, will nominate alternates for purposes of reporting back when the primary representative is unable
to attend a meeting. Constituency groups may nominate their primary and alternate representatives, or
provide two names to allow the Board greater flexibility.
The Search Committee representative groups are listed below. It is anticipated that all constituency groups
will submit nominations no later than December 14, 2012. When the remaining nominations are received, a
Board update will be provided.
Search Committee Representation
Constituency Nominations
Three Governing Board Members
One CCFT representative
TBD
TBD
Primary
Alternate
One CCEU representative
TBD
TBD
Primary
Alternate
One Faculty Senate representative
TBD
TBD
Primary
Alternate
One Student representative
TBD
Primary
Alternate
One Management representative
TBD
TBD
Primary
Alternate
One Community representative
(to be named by the Foundation)
TBD
TBD
Primary
Alternate
One Vice President
TBD
TBD
Primary
Alternate
FISCAL IMPACT:
None.
RECOMMENDATION:
It is recommended that the Governing Board take action to establish the Superintendent/President Search
Committee.
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
82
83
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
December 10, 2012
Quarterly Investment Report
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
D.1
Page 1 of 6
BACKGROUND:
The Quarterly Investment Report for the quarter ending September 30, 2012 is now presented to the
Governing Board.
The majority of Cabrillo’s cash is deposited with the Santa Cruz County Treasurer’s Office. A statement
of the Treasurer’s portfolio is attached.
The financial institution acting as trustee for the proceeds of Certificates of Participation bonds is the US
Bank. A summary of Cabrillo’s holdings there is attached.
Statements from two term-share (certificate) accounts purchased with Bay Federal Credit Union by the
Associated Students of Cabrillo (ASC) College fund are summarized and attached. A report of the ASC
savings account is also included.
Administrator Initiating Item:
Roy Pirchio
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
84
85
86
87
88
89
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
December 10, 2012
Financial Reports
ENCLOSURE(S)
REASON FOR BOARD CONSIDERATION
INFORMATION
ITEM NUMBER
Page 1 of 22
D.2
BACKGROUND:
The following financial reports are presented for the information of the Governing Board:
Report
Period Ending
Trial Balance
10/31/12
Year-to-Date Budget Reports
General Fund
Child Development Fund
Building Fund
Revenue Bond 1998 Construction Fund
Revenue Bond 2004 (Series A) Construction Fund
Revenue Bond 2004 (Series B) Construction Fund
Debt Service Fund
Retiree Benefit Fund
10/31/12
Clearing and Revolving
10/31/12
Bookstore
10/31/12
Cafeteria
10/31/12
Associated Students
10/31/12
Scholarships/Loans
10/31/12
Student Center Fee
10/31/12
Student Representation Fee
10/31/12
Trust and Agency
10/31/12
Administrator Initiating Item:
Roy Pirchio
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
90
91
92
93
94
95
96
97
98
99
100
101
102
103
104
105
106
107
108
109
110
111
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
December 10, 2012
FROM: PRESIDENT
SUBJECT:
Facilities Master Plan Project Status
REASON FOR BOARD
CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 4
D.3
INFORMATION
BACKGROUND:
Major Projects under Construction
(see next page)
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
112
Major Projects under Construction
Health and Wellness Project
This project has been certified and closed effective August 18, 2012 with DSA.
Current Status Update:
The majority of the equipment for the building has been purchased and installed; however, there
are additional items to be purchased.
Building 300 Renovation
This project has been certified and closed effective October 28, 2011 with DSA.
Current Status Update:
A majority of the equipment has been purchased and installed, including furniture and classroom
computers; however, there are additional items to be purchased.
Watsonville Green Technology Center
The District and the City of Watsonville closed escrow on the purchase of the Watsonville Library on July
15, 2008. Since then, the college has demolished the building in order to construct a 14,000 sq. ft.
Community Education Center. The District received a grant for $2.5 million from Economic
Development Agency for the project, and the grant was augmented by $865,000 to help fund an upgrade
to a Platinum Level LEED certified “green” building. The Division of State Architect (DSA) approved
the plans in June 2010 and EDA approved the plans and specifications in July 2010. The project went to
bid in August 2010. In October, 2010 the Board awarded the bid to Dilbeck and Sons and approved an
augmentation to the budget of $517,000. A deductive change order for the value engineering items
discussed at the October Board meeting was approved at the November Board Meeting. The District has
received a generous donation from the Ley Family of $100,000 for construction to add back some of the
items that were placed on hold.
Current Status Update:
This project is substantially complete with the exception of minor finishing touches as well as
furniture and equipment. This project is ready to be submitted to DSA for approval. Staff is
waiting for DSA approval of all change orders in order to submit for final certification from
DSA for the construction phase of the project. The remaining EDA funds in the amount of
$1.3M has been received, closing this fiscal portion of the project. The September 7, 2012 grand
opening was well attended and received by the community. The LEED certification process has
also been completed and the Solari Green Technology Center is now officially LEED Platinum
Certified with the U.S. Green Building Counsel.
113
Building 800 STEM Remodel:
Building 800 will be fully remodeled. There are two funding sources for this project. There is a Federal
Grant (STEM Grant) from the Department of Education in the amount of $1,952,530 to fund design and
partial construction. Bond funds in the amount of $1,500,000 were slated for the balance of the
construction pending the engineer’s estimate.
Current Status Update:
Due to the increase in square footage to the project, the Engineer’s estimate revealed that the District
should plan for a total construction cost of $3,354,294. This will require an additional $500,000
contribution from Bond funds, plus $250,000 from the Peggy and Jack Baskin Foundation and will
bring the estimated total project cost to $4,202,530. This will allow for an additional 11,860 sq. ft. of
space to be renovated and complete all necessary modifications to the entire 20,892 sq. ft. of the 800
building.
A gift of $894,495 was received from the Peggy and Jack Baskin Foundation in August, 2012.
$250,000 of the gift will be used to offset the additional construction costs of the project as stated
above.
The project is in the Construction Documents phase and plans and specifications were approved by
DSA in September. Demolition is currently complete and construction is expected for fall 2012
through summer 2013 with classes to begin in fall 2013.
800 Bldg. Moves Phase I: Complete
The 800 building moves were initiated in December and substantially complete in the beginning of
February. This phase of the project required all administrative offices and categorical programs such
as, Fast track to work, Student Job Placement, Puente and Cap to be relocated to SAC west and other
programs and offices to be relocated.
800 Bldg. Moves Phase II:
The DSPS (Disabled Student Programs & Services) and the Physics Department were relocated as part
of the “800 Bldg. Moves Phase II” portion of the project.
The overall budget for this portion of the work is $313,283 Measure D funds. The original project was
$248,283, but was increased $65,000 in June 2012 in order to accommodate the additional moves.
Building 600 Bio/Chem Classroom Renovation Project:
The dental hygiene program previously occupied the west end of building 600 prior to relocating to the
new Health Wellness Building in 2010. This space will be designated as Biology and Chemistry
classroom and laboratory space and is currently in the program planning and design phase of the project.
Awards of Informal Bids under the Uniform Construction Cost Accounting System (UCC):
By adopting the Uniform Public Construction Cost Accounting System, the Board authorized the
President or his/her designee to enter into agreements with low bidders using the informal bidding
process with the provision that the successful awards would be presented to the Board as an
information item. This system enables the District to 1) informally bid projects under $175,000 to prequalified contractors, 2) more efficiently and effectively manage small to medium sized projects, and 3)
contract with local contractors who are deemed “qualified” bidders.
No informal bids have occurred during this reporting period.
114
Facilities Master Plan Major Projects
Through October 31, 2012
Projects In Process
Health and Wellness
Equipment
Building 300 Renovation
Equipment
Watsonville Green Technology
Center
Watsonville GTC Equipment
Building 800 Renovation
Planned
Substantial
Completion
Date
Spring
2011
Fall
2010
Fall
2011
Funding Source
Original
Project
Budget
Adjusted
Project
Budget
Paid to Date
Encumbered
to Date
Balance
(unencumbered)
Contingency
Change
Orders to
date
Paid + Enc
as % of Proj
Budget
State Capital Outlay Funds
1,185,000
1,185,000
867,898
90,218
226,884
118,500
81%
Measure D
Total Project
State Capital Outlay Funds
Measure D
Total Project
EDA Funds
Foundation
Measure D
Total Project
1,105,493
2,290,493
931,000
931,000
1,862,000
3,365,000
100,000
7,100,000
10,565,000
1,105,493
2,290,493
931,000
931,000
1,862,000
3,365,000
100,000
7,168,000
10,633,000
1,077,348
1,945,246
758,913
758,913
1,517,826
3,365,000
100,000
7,057,849
10,522,849
3,652
93,871
0
0
0
0
0
62,443
62,443
24,493
251,377
172,087
172,087
344,174
0
0
47,708
47,708
110,549
229,049
93,100
93,100
186,200
336,500
10,000
716,800
1,063,300
98%
89%
82%
82%
82%
100%
100%
99%
100%
400,000
437,000
237,379
76,319
123,302
43,700
72%
1,952,530
1,500,000
3,452,530
1,952,530
2,000,000
250,000
4,202,530
266,426
49,451
0
315,877
74,151
297,784
0
371,935
1,611,953
1,652,765
250,000
3,514,718
195,253
200,000
25,000
420,253
17%
17%
0%
16%
Spring 2013
Total Project
Fall
2013
STEM Grant Funds
Measure D
Donation
Total Project
-152,600
VAPA Remediation
Summer
2012
Fall
2013
Building 600 Remodel
Fall 2013
Bond Measure D only
1,000,000
1,200,000
29,371
172,616
998,013
120,000
17%
Smart Classrooms
Fall 2013
Bond Measure D only
243,587
323,587
261,718
24,800
37,069
32,359
89%
Campus Signage
DSA Closeout
TBD
TBD
Summer
2012
Bond Measure D only
Bond Measure C only
323,291
61,337
323,291
61,337
275,093
36,815
0
0
48,198
24,522
32,329
6,134
85%
60%
Building 800 Moves
South Perimeter Road
Total Projects in Process
248,283
313,283
290,175
9,155
13,953
31,328
Measure C
Measure D
Total Project
1,915,130
845,605
2,760,735
1,915,130
645,605
2,560,735
287,390
1,485
288,875
971,123
0
971,123
656,617
644,120
1,300,737
191,513
64,561
256,074
66%
0%
49%
Bond Measure D only
Total Project
9,490
96%
140,000
140,000
119,664
939
19,397
14,000
8,413
86%
Total
23,347,256
24,347,256
15,840,889
1,783,200
6,723,167
2,434,726
-134,697
72%
State Capital Outlay Funds
10,490,000
10,490,000
10,490,000
0
0
Measure C
Measure D
Project Total
121,741
15,067,134
25,678,875
121,741
15,052,637
25,664,378
121,741
15,045,397
25,657,138
0
7,240
7,240
0
0
0
1,078,021
100%
State Capital Outlay Funds
20,357,000
20,357,000
20,357,000
Measure C
Measure D
Project Sub-total
5,345,114
51,909,024
77,611,138
5,345,114
51,909,024
77,611,138
5,345,114
51,893,312
77,595,426
State Capital Outlay Funds
1,136,000
1,136,000
1,136,000
0
1,126,453
2,262,453
79,873,591
1,051,000
33
1,166,000
2,217,033
107,769,499
1,126,453
2,262,453
79,873,591
1,051,000
33
1,166,000
2,217,033
107,755,002
1,126,453
2,262,453
79,857,879
1,051,000
33
1,116,963
2,167,996
107,683,013
0
0
11,252
0
0
49,037
49,037
60,289
583,784
100%
131,186
1,792,991
98%
100%
Completed Projects
Health and Wellness Center
and Sitework
VAPA Construction
VAPA Equipment
Spring
2011
Complete
Complete
Measure D
Project Sub-total
Total Project
State Capital Outlay Funds
Building 300 Renovation
Completed Projects
11/28/2012
Fall
2010
Measure C
Measure D
Project Total
1 of 1
0
4,460
4,460
4,460
0
0
0
0
11,700
0
11,252
11,252
115
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 10, 2012
SUBJECT:
Board Policy Revisions: Office of the President, First Reading
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
Page 1 of 7
ITEM NUMBER
INFORMATION
D.4
BACKGROUND:
The District is in the process of revising Board Policies utilizing the California Community
College League’s model policies as applicable. This Board Policy has been reviewed by
the appropriate committees on campus including the President’s Cabinet.
Attached are revisions to Board Policies in the Office of the President as listed below:
Board Policy
Action
1000 District Statement of Philosophy
1300 Updating the Policy Manual
1430 CEO Selection
2000 Delegation of Authority
2010 Administrative Operations
2030 Communications Channels & Systems
Updated to reflect Accreditation
Standards
Updated to reflect Accreditation
Standards
Added to reflect League Language
and Accreditation Standards
Delete –Language Reflected in BP
1240 (Delegation of Authority to
Superintendent/President)
Due for Board Review, no
Recommended Language Changes
Updated Language
Board policies are presented as a first reading for Governing Board review and will
return for action at the next Governing Board meeting.
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
Yes  No
 Yes  No
Final
Disposition
116
Chapter One: Bylaws of the Governing Board
BP 1000
District Statement of Philosophy
(League BP 1200)
Values
The Governing Board, Faculty, Staff and Administration of Cabrillo College affirm the following
values which form the foundation of this institution. We believe that:
• Education is a necessity to a democratic society
• The quality of life is improved through education
• Learning is a lifelong process
• The dDesire to learn should be encouraged
• Community members of all backgrounds have the right to pursue their life goals through
higher education
• Educational institutions must respect and accommodate the diversity of individual
backgrounds, abilities and interests, and ensure the integrity of institutional actions in all
matters.
Mission
Cabrillo College is a dynamic, diverse and responsive educational community dedicated to helping
all students achieve their academic, career, and personal development goals.
The Cabrillo College Mission Statement expresses the general purposes for which the college exists.
It is intended to embody the collective values held by the members of the college.
Vision Statement
Cabrillo College is passionate about developing critical thinking, honing oral and written
communication and enhancing global awareness, while cultivating personal and professional
responsibility in our students. Exploration, innovation, creativity, and implementation of a
variety of teaching methods, including technology literacy, are hallmarks of our approach to
learning. We help students of varying skill levels achieve their potential, and consider everyone
in the college part of a community of learners who are treated with dignity and respect. Cabrillo
College supports a climate of diversity, self-empowerment and sustainability, with a strong sense
of social justice.
As an integral part of Santa Cruz County, Cabrillo College is an accessible gateway to prosperity
that provides education for all, supporting the local economy and improving economic vitality.
We serve students who have goals of transfer, career preparation, basic skills, personal
fulfillment and retraining through an inclusive and effective learning environment. Students will
leave with greater knowledge and a richer expectation of themselves.
The mission and visions statement are evaluated and revised on a regular basis.
Goals
To accomplish our mission, specific goals will be established as part of an annual planning process
which also will set priorities among goals.
_____________________________________________________________________________________________
BP 1000
Page 1 of 1
District Statement of Philosophy
117
Chapter One: Bylaws of the Governing Board
Legal Reference: None
Accreditation Standard I
Adopted: March 7, 1988
Revised: February 6, 2012
Revised: January 14, 2013
_____________________________________________________________________________________________
BP 1000
Page 1 of 2
District Statement of Philosophy
118
Chapter One: Bylaws of the Governing Board
BP 1300
Updating the Policy Manual
The Superintendent/President or designee, under the director of the Governing Board, shall be
responsible for developing and updating the Board Policiesy Manual on a continuing basis.
Annually, tThe Governing Board shall review its Board Policiesy Manual within a six year
review cycle, in line with other college planning cycles. based upon reports from the
Superintendent/President on the content and effectiveness of the policies.
Legal References: None
Accreditation Standard IVB
Adopted: February 1, 1988
Reviewed: January 9, 2011
Revised: January 14, 2013
_____________________________________________________________________________________________
BP 1300
Page 1 of 1
Updating the Policy Manual
119
Chapter Two: Administration and Organization
BP 2000
Delegation of Responsibility
The laws of the State of California provide that the District Governing Board shall be responsible
for directing and evaluating the programs of the College. Acting in this capacity, the Governing
Board is responsible for adopting the policies which guide all activities within the District. Once
having done this, the Board delegates to its Executive Officer, the Superintendent/President,
complete responsibility for administering the polices adopted by the Board and executing all
decisions of the Board requiring administrative action, and to perform all duties specifically
required or assigned to the Superintendent/President in the Education Code. The
Superintendent/President may delegate any duties and powers entrusted to him/her by the Board,
but he/she shall be specifically responsible to the Board for the execution of such delegated
powers and duties.
Legal Reference: None
Adopted: February 1, 1988
Retired: January 14, 2013
_____________________________________________________________________________________________
BP 2000
Page 1 of 1
Delegation of Responsibility
120
Chapter Two: Administration and Organization
BP 2010
Administrative Operations
In administering District policies, the Superintendent/President shall be guided by the knowledge
that the Governing Board values an open interchange of ideas among all employees of the
District. Nothing herein shall be interpreted as intended to interrupt free and open flow of ideas
and assistance among personnel at every level.
The following principles shall govern the administrative operations of the District:
1. Responsibility shall flow simply and clearly from students through faculty, administrators, and
the Superintendent/President to the Governing Board.
2. Each member of the staff shall be advised as to whom he/she is responsible, and for what
functions and duties.
3. Each staff member shall be advised as to whom he/she can appeal in case of disagreement
with the person to whom he/she is responsible.
4. Each staff member shall be kept advised of the policies, functions, and progress of the District.
5. Each staff member shall be evaluated in accordance with appropriate negotiated agreement
procedures or on an annual basis.
Legal Reference: None
Adopted: February 1, 1988
Reviewed: January 14, 2013
_____________________________________________________________________________________________
BP 2010
Page 1 of 1
Administrative Operations
121
Chapter Two: Administration and Organization
BP 2030
Communications Channels and Systems
In all matters affecting employees within the meaning of policies and administrative procedures,
the regular channels of communication shall be utilized by employees prior to directly
approaching the Governing Board.
All policies adopted by the Governing Board shall be accessible on the college’s web site.
assembled, printed, and made accessible to all employees.
Legal Reference: None
Adopted: February 1, 1988
Revised: January 14, 2013
_____________________________________________________________________________________________
BP 2030
Page 1 of 1
Communications Channels and Systems
122
123
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 10, 2012
SUBJECT:
Board Policy Revisions: Office of Instruction, First Reading
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
Page 1 of 6
ITEM NUMBER
INFORMATION
D.5
BACKGROUND:
The District is in the process of revising Board Policies utilizing the California Community
College League’s model policies as applicable. This Board Policy has been reviewed by
the appropriate committees on campus including the President’s Cabinet.
Attached are revisions to Board Policies in the Instruction component as listed below:
Board Policy
Action
3070 Independent Study
3210 Grades and Grade Points
3320 Library Services
5160 Children Center Teachers
5520 Educational and Retraining Leave Policy
Updated to reflect League Language
Updated to reflect League Language
Updated to reflect League Language
Updated to reflect League Language
Updated to reflect League Language
Board policies are presented as a first reading for Governing Board review and will
return for action at the next Governing Board meeting.
Administrator Initiating Item:
Wanda Garner, Acting VPI
Kathie Welch, Acting VPI
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
Yes  No
 Yes  No
Final
Disposition
124
INDEPENDENT STUDY
BP 3070
The Cabrillo College Governing Board recognizes that the regular college curriculum, designed
largely for classroom instruction and learning, may not meet the individual needs of all students. To
provide students with the opportunity to develop and explore specific topics within a field of study,
students may enroll in Special Studies courses. The college will also offer selected classes in an
independent, individualized mode in order to serve those students unable to meet normal classroom
schedules.
Independent study courses are those offered outside the traditional classroom environment which are
under the supervision, control and evaluation of, but not necessarily in the immediate presence of, an
appropriately credentialed instructor.
Independent study courses will be approved by the Curriculum Committee through normal curriculum procedures and by the Office of Instruction according to California Administrative Code, Title 5 regulations. A description of independent study courses and methods of enrolling will be described in the college catalog. [This struck through info is covered in the league recommended language for the AR – not needed in the BP]
Legal Reference: Title 5 Sections 55230 et seq.
Education Code Sections 84500 through 84520; and Ca. Adm. Code, Title 5, Section 55300 through
55360.
Adopted: April 4, 1988 Revised: 125
GRADES AND GRADE POINTS
BP 3210
In order that all concerned parties may be advised as to the level of achievement attained by
students in their course work, the Cabrillo College Governing Board, in accordance with the
California Administrative Code, Title 5, establishes the following grading policy.
Courses shall be graded using the grading system established by Title 5. The grading system
shall be published in the college catalog(s) and made available to students. Changes in grading
policies, standards and regulations will be recommended to the Faculty Senate by the Academic
Council, a standing committee of the Faculty Senate. The Faculty Senate shall recommend to the
Vice President of Instruction who recommends them to the Governing Board. The instructor of
the course shall determine the grade awarded to each student. The instructor’s determination is
final in the absence of mistake, fraud, bad faith, or incompetence.
3. Grade equivalents will be published in the college catalog.
4. 3. Accomplishment in courses will be indicated by seven evaluative symbols:
Grade Points
Symbol: Definition: Per Unit:
A Excellent 4
B Good 3
C Satisfactory 2
D Passing,
(less than Satisfactory) 1
F Failing 0
CR Credit (At least satisfactory—
equivalent to a “C”—units
awarded not counted in grade point average)
NC No Credit (Less than
satisfactory or failing—units
not counted in grade point average)
5. Grades earned in non degree applicable courses shall not be included in calculating the
grade point average.
6. The Governing Board authorizes the use of the following nonevaluative symbols:
Grade Points
Symbol: Definition: and Units:
I Incomplete 0
IP In Progress 0
RD Report Delayed 0
W Withdrawal 0
MW Military Withdrawal 0
Legal Reference: Title 5 Section 55023
Ca. Adm. Code, Title 5, Sections 55750, 55753, 55758 and 55760.
Adopted: April 4, 1988
Revised: June 1, 1992
Revised: March 3, 2003
Revised: 126
LIBRARY SERVICES
BP 3320
The District shall have library services that are an integral part of the educational
program and will comply with the requirements of the Reader Privacy Act.
(Note: added language above from latest League policy version, under BP 4040)
Reference:
Education Code Section 78100
Revised: ___________, 2012
LIBRARY MEZZANINE
BP 3320
The mezzanine areas of the Cabrillo College Library shall be used as reading and study
areas.
Any book storage facilities on the mezzanine shall be book shelves attached to the
masonry (exterior) walls only. No freestanding book stacks will be placed on the
mezzanine floors.
Other loads to be placed on the mezzanine shall consist of tables, chairs, and low
furniture-type book racks similar to office furniture and averaging no more than 50
pounds per square foot of floor load.
Legal Reference: None
Adopted: April 4, 1988
Revised:
127
CHILDREN’S CENTER TEACHERS
BP 5160
As provided for in the California State Education Code, Children’s Center
teachers shall be recognized as certificated employees, requiring a valid
California credential authorizing services in children’s centers.
Employment shall be in accordance with the employment procedures for all other
teaching positions. All rights, benefits, and burdens shall be afforded in the same
manner and effect as for all other teacher positions in accordance with
established policy and practice.
Assignments and duties shall be pursuant to policies and practices established
for children’s center teachers by the District, and in accordance with appropriate
provisions of the Faculty/District Collective Bargaining Agreement. Salaries shall
be paid in accordance with a separate salary schedule specifically for children’s
center teachers as adopted by the Governing Board.
Legal Reference: Education Code Section 87003a.
Adopted: May 7, 1979
Revised:
128
EDUCATIONAL AND RETRAINING LEAVE POLICY
BP5520
The Cabrillo College Governing Board may grant any classified employee a leave of
absence not to exceed one year for the purpose of permitting study by the employee or
for the purpose of retraining the employee to meet changing conditions within the
District.
The Governing Board may provide that such a leave of absence shall be taken in
separate six-month periods or in any other appropriate periods, rather than for a
continuous one-year period. Any period of service by the individual intervening between
the authorized separate periods shall comprise a part of the service required for
subsequent leave of absence for study or retraining purposes.
Such leaves of absence, if granted, shall be done so in accordance with administrative
regulations established by the District.
Any leave of absence granted under this policy shall not be deemed a break in service
for any purpose, except that such leave shall not be included as service in computing
service for the granting of any subsequent leave under this policy.
Legal Reference: Education Code Sections 88221, 88222, 88223, 88224 and 88227.
Adopted: April 4, 1988
Revised:
129
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
December 10, 2012
Cabrillo College Fact Book, 2012
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 1
D.6
BACKGROUND:
The Cabrillo College Fact Book 2012 contains important resource and reference information for
planning, grant development, marketing, accreditation, and outreach.
Staff, faculty and community members are encouraged to access the contents of the Fact Book
online at: http://www.cabrillo.edu/services/pro/factbook/
Access to the Fact Book takes three clicks from the Cabrillo home page at www.Cabrillo.edu:
 About [top left]
 Research & Data
 Fact Book
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
130
131
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 10, 2012
SUBJECT:
Recent Grant Applications Submitted by the Instruction Office
REASON FOR BOARD CONSIDERATION
INFORMATION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
D.7
Background:
Bay Region Industry Sector Strategy Grant Application
The College, on behalf of the Bay Area Community College Consortium, has submitted an application for a
$100,000 grant from the Bay Area Workforce Funding Collaborative (BAWFC), a partnership of 11
philanthropic foundations which leverages public and private investments to strengthen and expand the Bay
Area’s workforce training system. The 26 college consortium, hosted by Cabrillo, launched a major
healthcare sector initiative with the support of the BAWFC. Based on the successful start-up of that effort we
were invited to apply for a second round of funding. This grant will support continued work in the healthcare
sector and expansion into other sectors, including Information and Communication Technology. The goal of
these initiatives is to align investments made by colleges and other workforce development stakeholders
with the needs of industry so that we are more successful at placing students in jobs with career pathways
that lead to family supporting wages.
Administrator Initiating Item:
Rock Pfotenhauer, Dean, CEED
Kathie Welch, Wanda Garner
Interim Vice Presidents, Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
132
133
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
December 10, 2012
Cabrillo College Monthly Calendar
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 2
D.8
BACKGROUND:
The following calendar presents information about selected events and significant dates for the
month of December. Dates given are accurate as of December 4, 2012.
Administrator Initiating Item:
Kristin Fabos
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
134
December 2012
Marketing and Communications Department • 831/479-5744
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
1
Men’s Basketball,
Cabrillo Classic, Gym
Winter Dance Concert,
7:30 PM, Crocker
Theater
Symphonic Chorus
Music for the Feast of
Christmas, Holy Cross
Church, 8:00 PM
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Men’s Basketball,
Cabrillo Gallery
Cabrillo Gallery
Theatre Arts presents Cabrillo Jazz Series
Cabrillo Gallery
Women’s Basketball
Cabrillo Classic, Gym Presents: Jody
Presents: Jody
Improv Follies,
Presents: The Cabrillo Presents: Jody
Phil Netto Memorial,
and Santa Cruz High
Alexander: Preparing Cabrillo Gym
Winter Dance Concert, Alexander: Preparing Alexander: Preparing 7:00 PM, Black Box
for Evanescence
for Evanescence
Theater
Big Bands, 7:30 PM,
for Evanescence
7:30 PM, Crocker
Santa Cruz High
Cabrillo Jazz Series
Theater
Theater
Presents: A Night of
Symphonic Chorus
Cabrillo Orchestra
Vocal Jazz, 7:30 PM,
Music for the Feast of
7:30 PM, Samper
Crocker Theater
Christmas, Holy Cross
Recital Hall
Additional Listings
Church, 4:00 PM
Women’s Chorus
Governing Board
Songs of Winter, 3:00 Meeting, 5:00 PM,
PM, Samper Recital
Sesnon House
Hall
Cantiamo! Concert
Theatre Arts presents
for a Winter’s Eve,
Actors’ Showcase,
7:00 PM, Holy Cross
7:00 PM, Black Box
Church, Santa Cruz
Theater
Additional Listings
Additional Listings
16
Cabrillo Stage
Presents: A Night
at the Nutcracker,
2:00 PM, Crocker
Theater
17
Cabrillo Piano
Ensemble, 7:30 PM,
Samper Recital Hall
Cabrillo Classical
Guitar Ensemble,
7:00 PM, Samper
Recital Hall
Men’s Basketball vs.
Chabot, 7:00 PM,
Cabrillo Gym
Cabrillo Stage Faculty Cabrillo Stage
Presents: A Night
and Staff Preview
at the Nutcracker,
A Night at the
7:30 PM, Crocker
Nutcracker, 7:30 PM,
Theater
Crocker Theater
19
18
Cabrillo Stage
Presents: A Night
at the Nutcracker,
7:30 PM, Crocker
Theater
20
Cabrillo Stage
Presents: A Night
at the Nutcracker,
7:30 PM, Crocker
Theater
21
Men’s Basketball vs.
Foothill, 7:00 PM,
Cabrillo Gym
Cabrillo Stage
Presents: A Night
at the Nutcracker,
7:30 PM, Crocker
Theater
Cantiamo! Presents:
Concert for a Winter’s
Eve, 8:00 PM, Carmel
Mission Basilica
22
Cabrillo Stage
Presents: A Night
at the Nutcracker,
2:00 PM, Crocker
Theater
Cabrillo Insider, 5:006:00 PM, KSCO Radio
1080 AM
23
Cabrillo Stage
Presents: A Night
at the Nutcracker,
2:00 PM and
7:30 PM, Crocker
Theater
30
24
Holiday - in lieu of
Admission Day
25
Christmas Day
Holiday
26
Holiday
27
28
Holiday
Holiday
Cabrillo Stage
Presents: A Night
at the Nutcracker,
7:30 PM, Crocker
Theater
31
Holiday
Cabrillo Stage
Presents: A Night
at the Nutcracker,
7:30 PM, Crocker
Theater
29
Cabrillo Insider, 5:006:00 PM, KSCO Radio
1080 AM
Cabrillo Stage
Presents: A Night
at the Nutcracker,
7:30 PM, Crocker
Theater
Additional Listings
Coming in Early January
Dec. 6-7 Cabrillo Gallery Presents: Jody Alexander: Preparing for Evanescence
Jan. 1
New Year’s Day Holiday, Campus Closed
Dec. 8
Cabrillo Insider, 5:00-6:00 PM, KSCO Radio 1080 AM
Jan. 2-4
Cabrillo Furlough, Campus Closed
Dec. 9
Women’s Basketball Phil Netto Memorial, Cabrillo Gym
Jan. 3
Men’s Basketball vs. Modesto, 6:00 PM, Cabrillo Gym
Dec. 10 Westside Community Folk Song/Gospel Choir, 8:00 PM, Samper Recital Hall
Jan. 4 Women’s Basketball vs. Chabot, 5:00 PM, Cabrillo Gym
Jan. 7
Campus Reopens
Dec. 22 Cabrillo Insider, 5:00-6:00 PM, KSCO Radio Jan. 7
Cabrillo Board Meeting, 5:00 PM, Sesnon House
135
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
December 10, 2012
Board Organization Meeting
REASON FOR BOARD CONSIDERATION
Action
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 2
C.11
Background:
In December of each year the annual organization meeting is held, at which the Board elects officers and
representatives, and adopts a meeting schedule for the new calendar year. The attached page lists current
officers and Board representatives, as well as a proposed Governing Board meeting schedule for 2013.
Fiscal Impact:
None.
Recommendation:
It is recommended that the Governing Board select officers and representatives for 2013. It is also
recommended that the Governing Board adopt the proposed schedule of Governing Board meetings and
meeting locations for 2013.
Administrator Initiating Item:
Brian King
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
136
GOVERNING BOARD ORGANIZATION MEETING
December 10, 2012
Officers
2012
Chair
Alan Smith
Vice Chair
Rachael Spencer
Clerk
Susan True
Secretary
Brian King
2013
Representatives
EOPS Advisory
Rebecca Garcia
Transfer Center Advisory
Donna Ziel
2013 Board Meeting Dates
January 14*
February 11
March 4
April 8
May 6
June 10**
2nd Monday
2ndt Monday
1st Monday
2nd Monday
1st Monday
2nd Monday
July 15
August 5
September 9
October 7
November 4
December 9
3rd Monday***
1st Monday
2nd Monday*
1st Monday
1st Monday
2nd Monday*
*Due to a holiday and campus closure this meeting is schedule for the second Monday.
**To provide more time for budget preparation, this meeting is scheduled for the second Monday.
***This meeting is subject to cancelation if it is determined that no Board action is required.
****Due to a holiday this meeting is scheduled for the second Monday.
Closed session begins at 5 p.m. unless otherwise noted.
Regular session begins at 6 p.m., unless otherwise noted.
Regular meetings of the Governing Board will be held at the Sesnon House, with the exception of the June
meeting, which will be held at the Scotts Valley Center, and the August meeting, which will be held at the
Watsonville Center.
2
137
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 10, 2012
SUBJECT:
Public Meeting of the Cabrillo College Financing Corporation
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
C.12
BACKGROUND:
On January 12, 1998, the Cabrillo College District Board passed Resolution 006-98. This resolution
authorized the formation of the Cabrillo College Financing Corporation for the purpose of selling
Certificates of Participation (COPS).
It is stated in the Bylaws of the Financing Corporation that periodic public meetings shall be conducted.
At this time, the Cabrillo College Board of Trustees shall adjourn the Cabrillo College Board of Directors
Meeting, and shall conduct the meeting of the Cabrillo College Financing Corporation.
FISCAL IMPACT:
None
RECOMMENDATION:
It is recommended that the Board adjourn as the Cabrillo College District Board, and reconvene as the
Cabrillo College Financing Corporation to conduct business.
Administrator Initiating Item:
Graciano Mendoza
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition