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Minutes of Meeting
CABRILLO COLLEGE GOVERNING BOARD
January 14, 2013
REGULAR MEETING
The regular monthly meeting of the Cabrillo College Governing Board was held at the
Cabrillo College Sesnon House, 6500 Soquel Drive, Aptos, California on Monday, January
14, 2013. Chair Rachael Spencer opened the meeting in Open Session at 5:30 pm. Roll was
taken; present were Chair Spencer, Trustees Ed Banks, Margarita Cortez, Gary Reece, Alan
Smith, Susan True, and Donna Ziel. Chair Spencer asked for public comments on Closed
Session items. There were no public comments.
Closed Session items were announced and the meeting was adjourned to Closed Session at
5:30 p.m. Closed Session was adjourned at 6:00 pm.
REPORT OUT OF CLOSED SESSION
No report out of closed session.
PROCEDURAL ITEMS
It was moved and seconded (Ziel/Banks) to approve the consent agenda items, including the
minutes from the December 10, 2012, regular meeting and December 18, 2012 special
meeting.
CALL TO ORDER
REPORT OUT OF
CLOSED SESSION
APPROVAL OF
CONSENT AGENDA
AND MINUTES
Student Trustee Advisory Vote: Green
AYES: Banks, Cortez, Reece, Smith, Spencer, True, Ziel
NOES: None
ABSENT: None
ABSTAIN: None
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF
None
ORAL COMMUNICATIONS
None
SPECIAL PRESENTATION
Members of the Cabrillo College Anthropology Club provided an update on recent activities
and projects they are engaged in including a variety of experimental archaeological projects,
such as conducting prehistoric net-fishing simulations in the Elk Horn Slough, which
simulate Native Californian subsistence practices. The students will present the results of
their research at the annual meeting of the Society for California Archaeology in Berkeley in
March 2013. Their papers will be published in the conference proceedings.
INFORMATION ITEMS
ORAL REPORTS
Board Trustees’ Reports
Trustee True said in the future Board meeting agendas will be more student success focused.
Trustee True encouraged the college community to review the draft education master plan
(EMP), and added that she would like more measurable goals added to the EMP.
Trustee Cortez reported that she plans to attend the League’s upcoming Trustee and
Legislative conferences.
Chair Spencer would like the Board to institute a program that recognizes employees who
have worked at the college 25 years or more. Trustee Spencer will prepare a proposal for the
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INTRODUCTION OF
NEWLY APPOINTED
FACULTY AND
STAFF
ORAL
COMMUNICATIONS
ORAL REPORTS
BOARD TRUSTEE
REPORTS
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Minutes of Meeting
January 14, 2013
February Board meeting.
Student Trustee’s Report
Student Trustee Green reported that he and a number of Student Senate members plan to
attend the League’s Legislative Conference.
Superintendent’s Report
President King and Chair Spencer recognized Trustee Smith for his work as 2012 board chair.
Faculty Senate
Faculty Senate President Mangin thanked Trustee Smith for his service as Board chair.
Faculty Senate President Mangin also thanked President King for his work as president.
Faculty Senate Mangin reported that there have been concerns expressed about morale at the
Watsonville Center. Faculty Senate Mangin also said Instruction and Student Services will
come together in the next year to address student success task force issues.
CCEU
CCEU President Northcutt reported that December was a difficult due to a number of long
term college employees retired and said the retirements create workload issues for many
departments. CCEU President Northcutt also thanked Trustee Smith for his work on the
interim president and permanent president searches, and said communication is very open and
positive.
CCFT
CCFT President Harvell stated that the Governor’s proposed budget looks more positive than
it has in years.
ACTION ITEMS
Appointment of Interim Superintendent/President
The Board subcommittee recommended that the Governing Board authorize the members of
the Board subcommittee to negotiate a contract with the subcommittee’s recommended
interim candidate to serve as the college’s interim president for a period of six months, more
or less, commencing on February 1, 2013. The contract shall be in the same or similar terms
as Presidents King’s contract, except where appropriate due to the relatively short timeframe
for which the interim will serve.
Subcommittee member Al Smith provided background on the process including a synopsis of
the first full president/superintendent search committee meeting, information on the candidate
pool, and background on the subcommittee’s recommendation for interim president.
Trustee Smith then introduced John Hendrickson, former chancellor of West Valley/Mission,
as the subcommittee’s recommendation for interim president.
Trustee Cortez thanked Trustee Smith for keeping the process moving forward and said that
the Board subcommittee considered the full search committee’s priorities throughout their
discussions and deliberations.
Chair Spencer commented that the full search committee is focused and articulate.
Mr. Hendrickson said he is very humbled and excited to be a part of Cabrillo. Mr.
Hendrickson said it is clear the Board is looking for consistency and stability as well as
someone to help shepherd the search for the permanent college president forward.
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STUDENT
TRUSTEE’S
REPORT
SUPERINTENDENT’S
REPORT
FACULTY SENATE
CCEU
CCFT
ACTION ITEMS
APPOINTMENT OF
INTERIM
SUPERINTENDENT
/PRESIDENT
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Minutes of Meeting
January 14, 2013
A motion was made (Smith/Reece) to authorize the Board subcommittee to negotiate a
contract with John Hendrickson.
A motion carried.
Fall 2012 Faculty Grant Awards
It was recommended that the Governing Board accept the donation of $20,230.00 from the
Cabrillo College Foundation.
FALL 2012 FACULTY
GRANT AWARDS
A motion was made (Reece/Banks) to accept the donation of $20,230.00 from the Cabrillo
College Foundation.
The motion carried.
2012-13 Crocker Endowment Grants
It was recommended that the Governing Board accept the Crocker Endowment Grant
Awards donation of $25,598.66.
2012-13 CROCKER
ENDOWMENT
GRANTS
A motion was made (True/Ziel) to accept the Crocker Endowment Grant Awards donation
of $25,598.66.
The motion carried.
Board Policies, Office of Instruction, Second Reading
It was recommended that the Governing Board approve the revised Board Policies.
A motion was made (Ziel/Cortez) to accept the revised Board policies from the Office of
Instruction as presented.
The motion carried.
Board Policies, Office of the President, Second Reading
It was recommended that the Governing Board approve the revised Board Policies.
A motion was made (Reece/Ziel) to accept the revised Board policies from the Office of the
President as presented.
The motion carried.
Approval of Superintendent/President Search Consultant
The Board subcommittee recommended that the Governing Board authorize the Vice
President, Administrative Services to execute an agreement with the Board subcommittee’s
search firm recommendation to assist the Board in the search process for a new
Superintendent/President.
Board subcommittee member Trustee Smith reported on the process used to select the
recommended search firm.
A motion was made (Smith/Banks) to execute an agreement with the Community College
Search Services.
Trustee Reece stated that a thorough vetting and research of the superintendent/president
candidates is extremely important.
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BOARD POLICIES,
OFFICE OF
INSTRUCTION,
SECOND READING
BOARD POLICIES,
OFFICE OF THE
PRESIDENT, SECOND
READING
APPROVAL OF
SUPERINTENDENT/P
RESIDENT SEARCH
CONSULTANT
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Minutes of Meeting
January 14, 2013
The motion carried.
Foster Youth Donation
It was recommended that the Governing Board accept the donation of $50,000. It is further
recommended that the Governing Board authorize the Vice President of Student Services to
execute and make all necessary arrangements in relations to this agreement on behalf of the
college.
FOSTER YOUTH
DONATION
A motion was made (Reece/Ziel) to accept the foster youth donation in the amount of
$50,000.
The motion carried.
Professional Development Leaves, 2013 – 2014
It was recommended that the Governing Board approve the content and authorize the Vice
President, Instruction, to make the final determination of the 2013-2014 faculty professional
development leaves within the expenditure limit authorized through CCFT negotiations.
PROFESSIONAL
DEVELOPMENT
LEAVES, 2013 – 2014
A motion was made (Reece/Ziel) to authorize the Vice President, Instruction to make the
final determination of the 2013-14 faculty professional leaves.
CCFT President Harvell reported that spending on professional leaves is suspended, so there
is zero cost to the district.
The motion carried.
INFORMATION ITEMS
2012-13 and 2013-14 Budget Update
The 2012-13 and 2013-14 budget update was provided for Governing Board information.
Vice President Lewis said the district feels the worst of the budget cutting is behind the
college but there is still work to do to address the college’s structural deficit. In addition
there are policy changes in the budget that can potentially adversely affect the college.
Financial Reports
The financial reports were provided for Governing Board information.
Facilities Master Plan Update
The Facilities Master Plan update was provided for Governing Board information.
Board Policies, Office of the President, First Reading
Board policies were presented as a first reading for Governing Board review and will return
for action at the next Governing Board meeting.
Board Policies, Office of Instruction, First Reading
Board policies were presented as a first reading for Governing Board review and will return
for action at the next Governing Board meeting.
Board Policies, Student Services, First Reading
Board policies were presented as a first reading for Governing Board review and will return
for action at the next Governing Board meeting.
Spring Flex Calendar
The spring 2013 Flex calendar was provided for Governing Board information.
Santa Cruz County College Commitment (S4C) Update
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INFORMATION
ITEMS
2012-13 AND 2013-14
BUDGET UPDATE
FINANCIAL REPORTS
FACILITIES MASTER
PLAN UPDATE
BOARD POLICIES,
OFFICE OF THE
PRESIDENT, FIRST
READING
BOARD POLICIES,
OFFICE OF
INSTRUCTION, FIRST
READING
BOARD POLICIES,
STUDENT SERVICES,
FIRST READING
SPRING FLEX
CALENDAR
SANTA CRUZ
COUNTY COLLEGE
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Minutes of Meeting
January 14, 2013
S4C Director Ray Kaupp provided an update on recent S4C activities for Governing Board
information.
COMMITMENT (S4C)
UPDATE
Chair Spencer thanked S4C Director Kaupp for his report and said S4C is one of the
college’s most important endeavors. Chair Spencer asked about the probability of more
students taking the EAP. Director Kaupp responded this varies by district and said there are
also summer remediation programs to help prepare students for EAP.
Trustee Ziel acknowledged S4C taking over the coordination of college and career night.
Trustee Cortez commented on the importance of hands on learning experiences for students.
Trustee True asked if high school staff have seen Cabrillo’s assessments. Director Kaupp
reported that the information has been widely distributed, and not widely appreciated. Vice
President Bailey-Fougnier reported that a consistent statewide assessment is being
considered. The legislature does not believe the current tools are accurate and do not put
students in the correct courses
President King expressed appreciation to the Board in supporting the Cabrillo
administration in reaching out to the K-12s and asked the Board to encourage the interim
and permanent president to continue the K-12 outreach. The impact of the collaboration off
campus has a direct impact to activities on campus. President King acknowledged CEED
Director Rock Pfotenhauer on his S4C fundraising efforts.
Cabrillo College Monthly Calendar
The Cabrillo College activities for the month of January were presented for Governing
Board information.
Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board discussed items to be placed on the agenda for the
future Board meetings.
CLOSED SESSION
ADJOURN
The open session of the Cabrillo College Governing Board was adjourned at 7:25 p.m.
Respectfully submitted,
Secretary
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CABRILLO COLLEGE
MONTHLY
CALENDAR
AGENDA FOR NEXT
BOARD MEETING
CLOSED SESSION
ADJOURNMENT