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Minutes of Meeting
CABRILLO COLLEGE GOVERNING BOARD
February 11, 2013
REGULAR MEETING
The regular monthly meeting of the Cabrillo College Governing Board was held at the
Cabrillo College Sesnon House, 6500 Soquel Drive, Aptos, California on Monday, February
11, 2013. Chair Rachael Spencer opened the meeting in Open Session at 5:00 pm. Roll was
taken; present were Chair Spencer, Trustees Ed Banks, Margarita Cortez, Gary Reece, Alan
Smith, Susan True, and Donna Ziel. Chair Spencer asked for public comments on Closed
Session items. There were no public comments.
Closed Session items were announced and the meeting was adjourned to Closed Session at
5:00 p.m. Closed Session was adjourned at 6:00 pm.
REPORT OUT OF CLOSED SESSION
Chair Spencer reported that the Board took action to consider an appeal of discipline by
employee numbers 353006, 353011, 353018, 353021 and submitted the appeals to the
advisory arbitration committee pursuit to CCEU Collective Bargaining Agreement
Appendix E.III.c(1) The Board received a resignation and related request for retiree benefits
of employee number 353012 and the Board approved the request. The Board also heard a
report from legal counsel regarding litigation to which the District is a party.
PROCEDURAL ITEMS
It was moved and seconded (Reece/Banks) to approve the consent agenda items, including the
minutes from the January 14, 2013 regular meeting.
CALL TO ORDER
REPORT OUT OF
CLOSED SESSION
APPROVAL OF
CONSENT AGENDA
AND MINUTES
Student Trustee Advisory Vote: Green
AYES: Banks, Cortez, Reece, Smith, Spencer, True, Ziel
NOES: None
ABSENT: None
ABSTAIN: None
ACTION ITEMS
2011-12 District Audit Report
It was recommended that the Governing Board accept the 2011-12 audit report of all funds of
Cabrillo Community College District as prepared by Vavrinek, Trine, Day & Co., LLP.
2011-12 DISTRICT
AUDIT REPORT
A representative from Vavrinek, Trine, Day & Co., LLP presented an overview of the audit
report.
A motion was made (Ziel/Cortez) to accept the 2011-12 district audit report
The motion carried.
2011-12 Measure D Bond Audit Report
It was recommended that the Governing Board accept the audit report of Measure D Bond
Funds for June 2012 as prepared by Vavrinek, Trine, Day & Co., LLP.
A motion was made (Reece/Banks) to accept the Measure D Bond audit report.
The motion carried.
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2011-12 MEASURE D
BOND AUDIT
REPORT
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Minutes of Meeting
February 11, 2013
INFORMATION ITEMS
2011-12 Foundation Audit Report
The 2011-12 Foundation Audit report was provided for Governing
Board information.
Trustee True requested a hard copy of the 2001-2012 Foundation Audit report.
Educational Master Plan Update
The Educational Master Plan update was provided for Governing Board information. Jeff
Kellogg and Lori O’Keefe presented an overview of the Educational Master Plan process and
results.
INFORMATION
ITEMS
2011-12 FOUNDATION
AUDIT REPORT
EDUCATIONAL
MASTER PLAN
UPDATE
Trustee Cortez thanked Mr. Kellogg, Ms. O’Keefe and everyone who worked on the report.
Trustee Cortez asked about the Watsonville Center space needs and Ms. O’Keefe noted that
number is based on projections to the year 2025.
Trustee True thanked Planning and Research for their work on the project.
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF
Chair Spencer welcomed Kathie Welch as the new Vice President of Instruction. Vice
President Welch thanked everyone for their support.
ORAL COMMUNICATIONS
Dan Harper stated retired faculty are eager to support the campus in its search for a permanent
superintendent/president.
INTRODUCTION OF
NEWLY APPOINTED
FACULTY AND
STAFF
ORAL
COMMUNICATIONS
Yaming Chen spoke about the social justice journal and the upcoming Social Justice
Conference which is planned for April 20, 2013.
SPECIAL PRESENTATION
The Robert E. Swenson Library – What are so many students really doing in there?
Library Director Georg Romero presented an overview of library activities and services.
Librarian Debra Roussopoulos discussed the Librarian 10 program.
ORAL REPORTS
Board Trustees’ Reports
Trustee Banks reported on the recent League Trustee and Legislative conferences he attended.
Trustee Banks also reported on Flex Weeks activities that he attended and a recent
accreditation workshop he participated in.
ORAL REPORTS
BOARD TRUSTEE
REPORTS
Trustee Ziel also reported on Flex Week events and said she was very impressed with the
session on Student Success. Trustee Ziel attended the Legislative conference and said it was
her first opportunity to participate in lobbying day. Trustee Ziel enjoyed the experience.
Finally Trustee Ziel thanked IT for their recent IT help and training.
Trustee Cortez said she also attended the League Trustee and Legislative conference and was
very impressed by the student delegation that represented Cabrillo.
Student Trustee’s Report
Student Trustee Green said he learned valuable information at the Legislative conference
where the student success discussed concerns about financial aid and moving adult education
to community colleges.
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STUDENT
TRUSTEE’S
REPORT
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Minutes of Meeting
February 11, 2013
Superintendent’s Report
President Hendrickson said he is learning about the college, enjoyed the Flex Week activities,
and thanked the Board for participating in the recent League events. President Hendrickson
thanked the Board for the opportunity to serve as interim president.
CCFT
CCFT President Harvell congratulated the Business Office for “no findings” in its recent
audits. CCFT President said faculty feel the college’s situation has changed significantly from
last semester and are happy to have financial stability. The attitude has moved from “How do
we get through this crisis?” to “How do we move forward?”
Faculty Senate
Faculty Senate President Michael Mangin commented on the permanent
superintendent/president selection process and said there is a lot of faculty discussion about
qualifications. The faculty wants a president who focuses on diversity and believes in shared
governance. Faculty Senate President Mangin said the Student Success Flex Week activity
was energized and inspiring.
CCEU
CCEU President Alta Northcutt thanked President Hendrickson and Vice President Lewis for
attending the CCEU Flex Week lunch. CCEU President Northcutt also thanked Trustee Smith
for his work on the permanent president/superintendent search committee. CCEU President
Northcutt mentioned the need to continue former President Bob Swenson’s legacy. CCEU
President Northcutt commented on recent CCEU concerns about the bookstore management
and said discussions continue about the transition.
ACTION ITEMS
2012-13 Categorical Flexibility
It was recommended that the Governing Board take testimony from the public, discuss and
approve the proposed transfer of funds.
SUPERINTENDENT’S
REPORT
FACULTY SENATE
CCEU
CCFT
ACTION ITEMS
2012-13
CATEGORICAL
FLEXIBILITY
A motion was made (True/Reece) approve the transfer of funds.
A motion carried.
2013-14 Non-Resident Tuition Fee
It was recommended that the Governing Board (1) establish the per unit non-resident tuition
fee for 2013-14 at $201 based on District Computed Cost, and (2) establish a capital outlay at
$3 per unit for students who are both residents and citizens of a foreign country.
2013-14 NONRESIDENT TUITION
FEE
A motion was made (Ziel/True) to approve the 2013-14 non-resident tuition fee.
The motion carried. Trustee Cortez abstained from the vote.
Board Policies, Office of Instruction, Second Reading
It was recommended that the Governing Board approve the revised Board Policies.
A motion was made (Banks\Reece) to accept the revised Board policies from the Office of
Instruction as presented.
The motion carried.
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BOARD POLICIES,
OFFICE OF
INSTRUCTION,
SECOND READING
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Minutes of Meeting
February 11, 2013
Board Policies, Office of the President, Second Reading
It was recommended that the Governing Board approve the revised Board Policies.
A motion was made (Reece/Ziel) to accept the revised Board policies from the Office of the
President as presented.
The motion carried.
Board Policies, Student Services, Second Reading
It was recommended that the Governing Board approve the revised Board Policies.
BOARD POLICIES,
OFFICE OF THE
PRESIDENT, SECOND
READING
BOARD POLICIES,
STUDENT SERVICES,
SECOND READING
A motion was made (True/Ziel) to accept the revised Board policies from Student Services
as presented.
The motion carried.
Student Services Component Job Description Revision: Fast Track To Work Director
This item was pulled from the agenda.
INFORMATION ITEMS
2012-13 and 2013-14 Budget Update
The 2012-13 and 2013-14 budget update was provided for Governing Board information.
Financial Reports
The financial reports were provided for Governing Board information.
Facilities Master Plan Update
The Facilities Master Plan update was provided for Governing Board information.
Board Policies, Office of the President, First Reading
Board policies were presented as a first reading for Governing Board review and will return
for action at the next Governing Board meeting.
Superintendent/President Search Update
The superintendent/president search update was provided for Governing Board information.
STUDENT SERVICES
COMPONENT JOB
DESCRIPTION
REVISION: FAST
TRACK TO WORK
DIRECTOR
INFORMATION
ITEMS
2012-13 AND 2013-14
BUDGET UPDATE
FINANCIAL REPORTS
FACILITIES MASTER
PLAN UPDATE
BOARD POLICIES,
OFFICE OF THE
PRESIDENT, FIRST
READING
SUPERINTENDENT/P
RESIDENT SEARCH
UPDATE
Trustee Smith provided an update on recent search committee activities. The committee
and the search consultant have defined the goals for the next president, set up a
subcommittee, who is drafting a brochure, and will soon start the recruitment process. The
committee adopted committee rules, including confidentiality, and adopted a timeline. The
committee hopes to complete the process in June.
Hispanic Serving Institutions (HSI) Title V Grant Update
The Hispanic Serving Institutions (HIS) Title V grant update was provided for Governing
Board information.
2011-12 Contributions to Cabrillo College from the Foundation
The Foundation’s 2011-12 funds available for student scholarships, departments, and
programs was provided for Governing Board information.
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HISPANIC SERVING
INSTITUTIONS (HSI)
TITLE V GRANT
UPDATE
2011-12
CONTRIBUTIONS TO
CABRILLO COLLEGE
FROM THE
FOUNDATION
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Minutes of Meeting
February 11, 2013
2012-13 Cash Flow Update – 2nd Quarter
The 2012-13 cash flow update – 2nd quarter was provided for Governing Board information.
Cabrillo College Monthly Calendar
The Cabrillo College activities for the month of February were presented for Governing
Board information.
Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board discussed items to be placed on the agenda for the
future Board meetings.
2012-13 CASH FLOW
UPDATE – 2ND
QUARTER
CABRILLO COLLEGE
MONTHLY
CALENDAR
AGENDA FOR NEXT
BOARD MEETING
Trustee True asked for regular data updates going into the strategic planning process.
Trustee Cortez asked for a Student Success Task Force study session.
CLOSED SESSION
ADJOURN
The open session of the Cabrillo College Governing Board was adjourned at 7:45 p.m.
Respectfully submitted,
Secretary
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CLOSED SESSION
ADJOURNMENT