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Cabrillo College Governing Board
Meeting Minutes
Monday, April 8, 2013
Cabrillo College Sesnon House
6500 Soquel Drive
Aptos, California 95003
OPEN SESSION (McPherson Room)
REGULAR MEETING
The regular monthly meeting of the Cabrillo College Governing Board was held
at the Cabrillo College Sesnon House, 6500 Soquel Drive, Aptos, California on
Monday, April 8, 2013. Chair Rachael Spencer opened the meeting in Open
Session at 5:00 pm, announced closed session items and asked for public
comments on closed session items. There were no public comments.
TIME
5:00
OPEN SESSION (McPherson Room)
1. Call to Order and Roll Call: Present: Chair Spencer, Trustees Ed Banks,
Margarita Cortez, Gary Reece, Alan Smith, Susan True, Donna Ziel and
Student Trustee Cedar Green.
2. Report Out of Closed Session: There was no report out of closed session.
TIME
6:00
OPEN SESSION (McPherson Room)
A. Consent Items
It was moved and seconded (Reece/Banks) to approve the consent agenda
items, including the minutes from March 4, 2013.
PAGE
TIME
6:01
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B. Introduction of Newly Appointed Faculty and Staff: None.
C. Oral Communications: Members of the audience may speak to non-agenda
items (three minute time limit per speaker)
Marilyn Garret spoke about the dangers of wireless technology.
6:03
D. Special Presentations:
1. Accelerated Medical Assisting Program (AMAP)
Pam Sanborn presented an update on the Accelerated Medical Assistant
Program (AMAP). Students described their experiences in the cohorts
and the collaboration with the ACE program. Trustee Reece
congratulated Pam on the changes made in the program.
2. Key Performance Indicators (KPIs): Rick Fillman presented Measures of
Student Success where he explained how data is assembled, reviewed and
stored to inform decision-making and benchmark how Cabrillo is doing in
Santa Cruz County over time.
E. Oral Reports
1. Board Members’ Reports:
a. Trustee Ziel noted the heartwarming and touching High Achievers
ceremony on 3/29/13.
b. Trustee Cortez announced the Social Justice Conference that will take
place on Saturday, 4/20/13.
2. Student Trustee’s Report: Student Trustee Green presented an update on
the 2013 Student Senate elections to be held May 6-10, 2013.
6:06
6:17
6:20
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April 8, 2013
3. Superintendent’s Report: President Hendrickson noted that
We are making a concerted effort to support the board in
reviewing policies in preparation for accreditation.
There will be a special study session on the Student Success
Initiative with CPC on 5/6/13 at 4:00 pm in the Sesnon House
prior to the regular board meeting at 6:00. Vice President BaileyFougnier will lead that discussion.
4. Faculty Senate: Michael Mangin noted that the faculty senate is focusing
on the Student Success Initiative, Accreditation, Curriculum changes.
Subcommittees documenting best teaching practices and discussing how
to take to scale what already works.
5. CCEU: President Alta Northcutt noted that
Communication is improving between the Union and the District.
CCEU hopes for successful bookstore operations under Barnes
and Noble management.
Ms. Northcutt has a new appreciation of who we are as a group
after the reductions in the last three years. She is able to be a
different type of advocate for people. Her goal is to work
collaboratively, with integrity and respect for one another.
Ms. Northcutt acknowledged the work of the HR department and
the many hew hires. She thanked the District for being open to
dialogue with CCEU.
Workload has increased for staff that remain; she appreciates that
we are taking time to reflect on what positions mean to the college
and, while there is an urgency to fill positions, we ensure that they
are effective and necessary.
Staff are interested in participating in a classified senate but we
need healthier staffing level before we can take that on.
6. CCFT: President Paul Harvell noted
the board item on using FTES reserves is terrific and that we
should be mindful to evaluate it next year.
the legislative platform board item is also a good approach.
Pending board approval tonight, negotiations begin Wednesday.
We follow an Interest Based Bargaining (IBB) process where
shared interests are identified and always with the student in mind
on both sides.
F. Public Hearing: CCFT/District 2013-16 Contract Negotiations:
CCFT and District Initial Proposals
The Governing Board received the Initial Interest Statement from the
Cabrillo College Federation of Teachers, Local 4400. A hearing was
opened to allow time for the public to comment on the CCFT and the
District Initial Interest Statements. There were no comments.
G. Action Items
1. Adopt District’s Initial Proposal: CCFT/District 2013-16 Contract
Negotiations
It is recommended that the Governing Board adopt the District’s initial
proposal for 2013-16 contract negotiations with CCFT. A motion was
made (Reece/Ziel) to adopt the District’s initial proposal as presented.
The motion carried.
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April 8, 2013
2. Receive CCFT’s Initial Proposal: CCFT/District 2013-16 Contract
Negotiations
It is recommended that the Governing Board receive CCFT’s initial
proposal for 2013-16 contract negotiations with the District. A motion
was made (Banks/Reece) to receive the CCFT initial proposal as
presented. The motion carried.
3. Resolution 030-13: Tax and Revenue Anticipation Notes (TRANs)
It is recommended that the Governing Board adopt Resolution 030-13
delegating the Vice President, Administrative Services the authority to
decide on participation in the Community College League of California
cash reserve program at the time when the interest, costs and reinvestment
rates are known. A motion was made (Ziel/Banks) to approve resolution
030-13. The motion carried with the following roll call vote:
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101
103
Student Trustee Advisory Vote: Green
AYES: Banks, Cortez, Reece, Smith, Spencer, True and Ziel
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried.
4. 2012-13 Budget Revision: Allocation of FTES Reserve
It is recommended that the Governing Board adopt the
recommendations of the College Planning Council and authorize the
Vice President, Administrative Services to make the budget adjustments
to allocate $658,051 of the FTES reserve for 2012-13. A motion was
made (Reece/True) to approve the allocation of FTES reserves as
presented. The motion carried.
5. 2012-13 and 2013-14 Budget Planning Update
It is recommended that the Governing Board approve the budget
planning parameters as presented. A motion was made (Reece/True)
to approve the planning parameters as presented. Vice President
Lewis noted that these are the planning parameters that will be used
for the 2013-14 Budget. We are anticipating a $2.5M deficit, expect to
have reserves to cover that, and a shortfall related to RDA revenue.
The apportionment funding deficit was projected at 6.5% but we
anticipate no more than 2% and are setting aside reserves should it be
more than 2%. Trustee Reece acknowledged the usefulness of the
three year projections and noted that as long as we continue to have a
structural deficit, at some point we will run out of reserves. In the
future, we will have to do something different. The motion carried.
6. Legislative Platform
It is recommended that the Governing Board approve the Legislative
Platform as presented. A motion was made (Cortez/Banks) to approve the
Legislative Platform. Kristin Fabos noted that the Platform is aligned
with the League’s talking points. Trustee Cortez noted that the data was
put together quickly and helped prepare attendees to have an informed
conversation with the legislators. The motion carried.
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TIME
9
April 8, 2013
7. Board Policy Revisions: Office of the President, Second Reading
It is recommended that the Governing Board adopt the Board Policies as
revised. A motion was made (Ziel/Reece) to adopt the revised policies.
The motion carried.
8. Board Policy Revisions: Student Services, Second Reading
It is recommended that the Governing Board adopt the Board Policies as
revised. A motion was made (Ziel/Reece) to adopt the revised policies.
The motion carried.
9. Select Nominees to be Elected to the California Community College
Trustees (CCCT) Board of Directors
It is recommended that the Governing Board select nominees to be elected
to the CCCT Board of Directors. Chair Spencer recommended
nominating five candidates based on reputation of the institutions and
individuals from the following colleges: Sierra, West Valley-Mission,
Santa Monica, State Center, and Imperial. A motion was made
(Reece/Smith) to nominate the five recommended candidates. The
motion carried.
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H. Information Items: The following items are provided for Governing Board
information.
1. Board Policy Revisions: Administrative Services, First Reading
Board policies are presented as a first reading for Governing Board
review and will return for action at the next Governing Board meeting.
Trustee Smith asked for clarification about how the policies are being
revised and how the League’s model is being used.
2. Board Policy Revisions: Student Services, First Reading
Board policies are presented as a first reading for Governing Board
review and will return for action at the next Governing Board meeting.
3. Board Policy Revisions: Office of the President, First Reading
Board policies are presented as a first reading for Governing Board
review and will return for action at the next Governing Board meeting.
4. Sunshine District Initial Proposal: CCEU/District 2013-14 Contract
Negotiations
The District Initial Proposal for 2013-14 contract negotiations is presented
for information; it will return for action at the next Governing Board
meeting.
5. Sunshine CCEU Initial Proposal: CCEU/District 2013-14 Contract
Negotiations
The CCEU Initial Proposal for 2013-14 contract negotiations is presented
for information; it will return for action at the next Governing Board
meeting.
6. Presidential Search Committee Report
Trustee Smith, Chair of the Presidential Search Committee, reported that
the applicant deadline was Friday, 4/5/13, and there was a good response.
Applications will be reviewed through 4/18/13 and the committee will
meet on 4/20/13 to select candidates for interviews in early May. Campus
forums will take place in Watsonville and in Aptos. Candidates will also
interview with the board.
TIME
7:17
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April 8, 2013
7. Board Task Force on President Compensation Report
Trustee Reece, Task Force Chair, reported that using the 2012 ACCCA
benchmark survey, the statewide salary range is $158,000-$304,000.
Many factors influence salary, including how long a president has served.
For colleges with 12,000-17,000 FTES, the range is $170,000-$259,000.
There is a split between 3-4 year contracts and some one year contracts.
Cabrillo’s benefits stipend ($24,100) is at the higher end of the scale
($6,000-$29,000). The housing allowance range is $900-$72,000.
Biggest consideration will be given to how the individual applicant fits
into Cabrillo, the salary history, etc. It will be challenging for the
committee to come up with a salary figure.
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178
TIME
The following items are provided for Governing Board information. No staff
report is anticipated.
8. 2013 Spring Census Report
9. Facility Master Plan Update
10. Small Business Development Center (SBDC) Annual Report
11. Santa Cruz County College Commitment (S4C) Activity Report
Volunteers are needed on Friday, 5/17 from 8:00-1:30. Chair Spencer
noted that this is an ambitious plan and worries that it may get lost in
leadership transition. She asked that Mr. Kaupp draft the overall program
goals and how the activities fit into it for next month’s report.
12. Financial Reports
13. Cabrillo College Monthly Calendar
14. Agenda for Next or Future Board Meetings
The Cabrillo College Governing board may discuss items to be placed on
the future board meeting agendas. Chair Spencer asked Student Trustee
Green to give an annual report on student fees and how they are spent.
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7:29
I. ADJOURN
For ADA related meeting accommodations, contact the Executive Assistant to the President at (831) 479-6306
at least 24 hours in advance of the meeting.