Governing Board Meeting
Agenda
Monday, August 5, 2013
Cabrillo College Watsonville Center
318 Union Street
Watsonville, California 95076
5:30 pm Closed Session
6:00 pm Open Session
1
GOVERNING BOARD OF TRUSTEES
GOALS FOR 2012-13
1. Student Success will be the priority in determining:
Compensation and benefits for all employee groups that are sustainable and
comparable with best practice for similar organizations;
Staffing patterns that conserve resources to support student achievement;
Allocation of resources to creatively address student needs and increase achievement
of student goals.
2. The Board is committed to shared governance and values the timely recommendations of
the College Planning Council to inform board decisions.
3. The Board supports the implementation of the process that will result in a green,
paperless delivery of all Board materials to the members of the Governing Board, the
college community, and the public.
4. The Board will engage the community through broad discourse to chart the path for
Cabrillo’s continuing legacy in light of the unprecedented fiscal challenges facing the
College and the state of California.
2
AGENDA
Cabrillo College Governing Board
Monday, August 5, 2013
Cabrillo College Watsonville Center
318 Union Street
Watsonville, California 95076
OPEN SESSION (Room C108)
1. Call to Order and Roll Call
2. Adoption of Agenda
3. Public Comments Regarding closed Session Items
(three minute time limit per speaker)
4. Announcement of Closed Session
5. Adjourn to Closed Session
TIME
5:30
CLOSED SESSION (Room C107)
1. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: Victoria Lewis
Employee Organization: CCEU
2. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: Laurel Jones
Employee Organization: Management and Confidential Employees
OPEN SESSION (Room C108)
1. Call to Order and Roll Call
2. Report Out of Closed Session
TIME
6:00
PAGE
A. Consent Items
1. Minutes and Consent Agenda (these items are approved when the agenda
is approved unless a Board member wishes to discuss)
a. Minutes of June 10, 2013—page 6-10
b. Minutes of June 24, 2013—pages 11
2. Register of Warrants
It is recommended that the Governing Board ratify warrant numbers
19618-19656 for the amount of $4,917,472.69
3. Construction Change Orders
It is recommended that the Governing Board ratify the construction
change orders.
4. 2013-14 CTE Transitions Grant
It is recommended that the Governing Board accept the grant from the
Chancellor’s Office for $44,025. It is further recommended that the
Governing Board authorize the Vice President, Administrative Services to
execute and make all necessary arrangements in relations to this
agreement on behalf of the college.
5. United States Department of Agriculture Higher Education Challenge
Grant
It is recommended that the Governing Board accept the $75,000 grant
from the Monterey Peninsula Foundation. It is further recommended that
the Governing Board authorize the Vice President, Administrative
Services to execute and make all necessary arrangements in relations to
this agreement on behalf of the college.
2-11
12
45
47
48
TIME
6:05
3
Agenda August 5, 2013
6. Career Ladders Project Grant: Cabrillo College Foster Youth Program
(CL 212-13)
It is recommended that the Governing Board accept the grant from the
Career Ladders Project for $25,000. It is further recommended that the
Governing Board authorize the Vice President, Student Services to
execute and make all necessary arrangements in relations to this
agreement on behalf of the college.
7. Business and Entrepreneurship Center Grant
It is recommended that the Governing Board accept the $300,000 grant
from the California Community College’s Chancellor’s Office. It is
further recommended that the Governing Board authorize the Vice
President, Student Services to execute and make all necessary
arrangements in relations to this agreement on behalf of the college.
8. Monterey Peninsula Foundation Grant
It is recommended that the Governing Board accept the $250,000 from
the Monterey Peninsula Foundation. It is further recommended that the
Governing Board authorize the Vice President, Administrative Services to
execute and make all necessary arrangements in relations to this
agreement on behalf of the college.
9. Human Resources Management Report
It is recommended that the Governing Board ratify and/or approve the
human resources management report.
B. Introduction of Newly Appointed Faculty and Staff
PAGE
49
TIME
50
51
52
C. Oral Communications: Members of the audience may speak to non-agenda
items (three minute time limit per speaker)
6:10
D. Special Presentation: Game Programming as a Step into a Computer
Science Career
Ed Parrish will present how the Game Programming course developed during
his sabbatical engages college students in the study of computer science.
6:15
E. Oral Reports
1. Board Members’ Reports
2. Student Trustee’s Report
3. Superintendent’s Report
4. Faculty Senate: Comments on issues of interest to the Faculty Senate
5. CCEU: Comments on issues of interest to the Cabrillo Classified
Employees Union
6. CCFT: Comments on issues of interest to the Cabrillo College Federation
of Teachers
F. Action Items
1. Negotiated Agreement: 2013-15: CCEU-District
It is recommended that the Governing Board approve the 2013-15
agreement between CCEU and the District.
2. Award of Bid: Well Replacement Project
It is recommended that the Governing Board authorize the Vice President,
Administrative Services to award the contract to the qualified bidder,
Maggiora Bros. Drilling, Inc., in the amount of $228,470.
6:25
6:50
59
61
4
Agenda August 5, 2013
PAGE
3. Resolution 047-13: CA Department of Education Children’s Center Grant
62
It is recommended that the Governing Board accept three grants totaling
$401,115 from the California Department of Education, Agreements
CSPP-3556, CCTR-3293, CFCC-3027, and approve Resolution 047-13.
It is further recommended that the Board authorize the Vice President,
Administrative Services to execute and make all necessary arrangements
in relation to these grant agreements on behalf of the college.
4. Administrative Management Job Description Update: Payroll Services
64
Manager
It is recommended that the Governing Board ratify the management job
description for the Payroll Services Manager to be placed at Range J of
the Administrative/Management 225-Day Salary Schedule.
5. Board Policy Revisions: Office of the President, Second Reading
68
It is recommended that the Governing Board adopt the Board Policies as
revised.
6. Board Policy Revisions: Student Services, Second Reading
71
It is recommended that the Governing Board adopt the Board Policies as
revised.
7. Board Policy Revisions: Administrative Services, Second Reading
80
It is recommended that the Governing Board adopt the Board Policies as
revised.
8. Board Policy Revisions: Instruction Office, Second Reading
82
It is recommended that the Governing Board adopt the Board Policies as
revised.
G. Information Items: The following items are provided for Governing Board
information.
1. Board Policy Revisions: Administrative Services, First Reading
84
Board policies are presented as a first reading for Governing Board
review and will return for action at the next Governing Board meeting.
2. Board Policy Revisions: Student Services, First Reading
105
Board policies are presented as a first reading for Governing Board
review and will return for action at the next Governing Board meeting.
3. Board Policy Revisions: Office of the President, First Reading
107
Board policies are presented as a first reading for Governing Board
review and will return for action at the next Governing Board meeting.
4. Board Policy Revisions: Instruction Office, First Reading
123
Board policies are presented as a first reading for Governing Board
review and will return for action at the next Governing Board
meeting.
5. 2013-14 Budget Planning Update
142
6. Watsonville Center Annual Report
152
The following items are provided for Governing Board information. No staff
report is anticipated.
7. Facility Master Plan Update
8. Recently submitted grant applications—Career Education and Economic
Development (CEED)
9. Cash Flow Update—2012-13 4th quarter
154
159
160
TIME
7:00
5
Agenda August 5, 2013
10. Financial Reports
11. Cabrillo College Monthly Calendar
12. Agenda for Next or Future Board Meetings
The Cabrillo College Governing board may discuss items to be placed on
the future board meeting agendas.
H. ADJOURN
163
186
7:15
For ADA related meeting accommodations, contact the Executive Assistant to the President at (831) 479-6306
at least 24 hours in advance of the meeting.
6
Cabrillo College Governing Board
Meeting Minutes
Monday, June 10, 2013
Cabrillo College Scotts Valley Center
104 Whispering Pines Drive
Scotts Valley, California 95066
OPEN SESSION (Room 1)
1. Call to Order and Roll Call: Present: Steven Brown, Ed Banks,
Margarita Cortez, Gary Reece, Al Smith, Susan True, Donna Ziel
Absent: Rachael Spencer
2. Adoption of Agenda
3. Public Comments Regarding closed Session Items
(three minute time limit per speaker)
4. Announcement of Closed Session
5. Adjourn to Closed Session
TIME
5:30
CLOSED SESSION (Room 2)
1. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: Victoria Lewis
Employee Organization: CCEU
2. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: Victoria Lewis
Employee Organization: CCFT
3. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: John Hendrickson
Employee Organization: Management and Confidential Employees
4. Per Government Code section §54957.6 consider appointment of
employee: Superintendent/President
OPEN SESSION (Room 1)
1. Call to Order and Roll Call
2. Report Out of Closed Session: It was reported that no action was taken in
closed session.
PAGE
SWEARING IN CEREMONY
Swearing in of newly appointed Student Trustee: Vice Chair True completed the
swearing in of Student Trustee Stephen Brown.
A. Consent Items
1. Minutes and Consent Agenda
It was moved and seconded (Reece/Banks) to approve the consent agenda
items, including the Minutes from May 6, 2013, May 22, 2013, and May
23, 2013. The minutes of May 23, 2013 will be amended to reflect that
Margarita Cortez was present.
Student Trustee Advisory Vote: Brown
AYES: Banks, Cortez, Reece, Smith, True and Ziel
NOES: None
ABSENT: Spencer
ABSTAIN: None
7-85
TIME
6:05
7
Minutes June 10, 2013
B. Introduction of Newly Appointed Faculty and Staff
Ray Kaupp introduced Leslie De Rose.
C. Oral Communications:
Dr. Najarro distributed literature about the Puente program.
Mary Hammer from San Lorenzo Valley welcomed the new president.
Judy Moore read a poem about smart meters and wireless technology.
Marilyn Garret spoke about the dangers of wireless radiation.
D. Special Presentations:
Steven Hubbard, Jeff Kellogg and Lori O’Keefe from Maas Company
presented the 2013 Facility Master Plan. It was moved (Smith/Ziel) to
approve the Facility Master Plan.
PAGE
TIME
6:15
6:22
Porter Gulch Review
Dr. Adela Najarro and three students presented the Porter Gulch Review, a
literary and arts journal published at Cabrillo for the past 28 years.
6:32
S4C Presentation: Ray Kaupp reviewed the annual S4C program goals,
significant activities and forecast for the program after completion of the first
year of operations.
6:46
E. Oral Reports
1. Board Members’ Reports:
Trustee Ziel welcomed everyone to the Scotts Center on behalf of
the San Lorenzo/Scotts Valley community. Mary Hammer who
spoke earlier is a member of the Advisory committee.
Trustee Banks noted the Ow family American Dream scholarship
ceremony.
Trustee Cortez noted the graduation ceremony and the standing
ovation for the 86 year old graduate.
The Board thanked John Hendrickson for his service as interim
president.
2. Student Trustee’s Report: Trustee Brown stated that the new Student
Senate has begun their work.
3. Superintendent’s Report:
President Hendrickson noted that graduation was well done and staff and
faculty are very forward looking. Collective bargaining has been a
remarkable showing of teamwork.
4. Faculty Senate: Comments on issues of interest to the Faculty Senate:
Michael Mangin stated that the Faculty Resource Guide has been
updated and reduced to 19 pages. He also noted how well the
college has been served by Barbara Shingai, HR, who is retiring.
5. CCEU: Comments on issues of interest to the Cabrillo Classified
Employees Union
Alta Northcutt noted that one of her goals is to encourage
classified staff to participate in the annual retirement party. She
thanked Michael and Paul for acclimating her to her new role,
thanked administrators for working to bridge gaps, and noted that
we are working together on building relationships.
7:10
8
Minutes June 10, 2013
6. CCFT: Comments on issues of interest to the Cabrillo College Federation
of Teachers.
Paul Harvell thanked the board and recalled his first board
meeting 6 years ago in Watsonville.
F. Action Items
1. Facilities Master Plan
It is recommended that the Governing Board approve the Facilities Master
Plan as presented. A motion was made (Reece/Banks) to approve the
Facilities Master Plan. The motion carried.
2. 2013-14 Preliminary Budget
It is recommended that the Governing Board approve the 2013-14
Preliminary Budget. A motion was made (Banks/Smith) to approve the
2013-14 Preliminary Budget. The motion carried.
3. Negotiated Agreement: 2013-16: CCFT and District
It is recommended that the Governing Board approve the 2013-16 CCFTDistrict negotiated agreement. A motion was made (Cortez/Ziel) to
approve the 2013-16 CCFT-District negotiated agreement. The motion
carried. Victoria thanked both negotiations teams for their collegial work.
4. Award of Contract: Superintendent/President
The ad hoc contract terms subcommittee comprised of trustees Banks,
Smith and Ziel recommended the attached contract be submitted to the
entire Board for deliberation and decision. Trustee Smith described the
selection process and negotiation with the candidate. Trustee Cortez
thanked Trustee Smith for guiding the selection process. Trustee Reece
noted that Trustee Smith did all the work on the contract as a volunteer.
A motion was made (Reece/Banks) to award the contract for the
Superintendent/President. The motion carried.
5. Accreditation Self-Evaluation, Second Reading
It is recommended that the Governing Board approve the Institutional
Self-Evaluation for Accreditation. A motion was made (Ziel/Cortez) to
approve the Accreditation Self-Evaluation. The motion carried.
6. Resolution 044-13 To Waive Bond Requirement for 2013-14 Sabbatical
Leaves
It is recommended that the Governing Board adopt Resolution 044-13
waiving the Bond requirement for sabbatical leaves.
A motion was made (Reece/Ziel) to waive the bond requirement. The
motion carried with the following roll call vote:
PAGE
92
93
94
95
112
113
Student Trustee Advisory Vote: Brown
AYES: Banks, Cortez, Reece, Smith, True and Ziel
NOES: None
ABSENT: Spencer
ABSTAIN: None
7. Resolution 045-13: Reduction or Discontinuance of Classified Service
It is recommended that the Governing Board adopt Resolution 045-13 as
presented. A motion was made (Reece/Banks) to adopt the resolution.
The motion carried with the following roll call vote:
117
TIME
9
Minutes June 10, 2013
Student Trustee Advisory Vote: Brown
AYES: Banks, Cortez, Reece, Smith, True and Ziel
NOES: None
ABSENT: Spencer
ABSTAIN: None
8. Resolution 046-13: Proposition 30, Education Protection Account,
Determination of Use
It is recommended that the Governing Board adopt Resolution 046-13 as
presented. A motion was made (Banks/Ziel) to adopt the resolution. The
motion carried with the following roll call vote:
Student Trustee Advisory Vote: Brown
AYES: Banks, Cortez, Reece, Smith, True and Ziel
NOES: None
ABSENT: Spencer
ABSTAIN: None
9. Administrative Management Job Description Update: Director of Allied
Health
It is recommended that the Governing Board ratify the updated
administrative job description for the Director of Allied Health. A motion
was made (Reece/Banks) to ratify the updated job description. The
motion carried.
10. Administrative Management Job Description Update: Director of
Purchasing, Contracts and Auxiliary Services
It is recommended that the Governing Board ratify the updated
administrative job description for the Director of Purchasing, Contracts,
Risk Management and Auxiliary Services to be placed at Range I of the
Administrative/Management 225-Day Salary Schedule. A motion was
made (Banks/Cortez) to ratify the updated job description. The motion
carried.
PAGE
120
124
128
11. Contract Amendment: Precision Wellness Center, 2012-13 and 2013-14
It is recommended that the Governing Board authorize the Vice President,
Administrative Services to amend the existing contract to reduce the
annual commission as described. A motion was made (Ziel/Reece) to
amend the existing contract as described. The motion carried.
133
12. Board Policy Revisions: Office of the President, Second Reading
It is recommended that the Governing Board adopt the Board Policies as
revised. A motion was made (Ziel/Banks) to adopt the revised policies.
The motion carried.
135
13. Board Policy Revisions: Student Services, Second Reading
It is recommended that the Governing Board adopt the Board Policies as
revised. A motion was made (Ziel/Banks) to adopt the revised policies.
The motion carried.
14. Board Policy Revisions: Administrative Services, Second Reading
It is recommended that the Governing Board adopt the Board Policies as
revised. A motion was made (Ziel/Banks) to adopt the revised policies.
The motion carried.
154
160
TIME
10
Minutes June 10, 2013
15. Board Policy Revisions: Instruction Office, Second Reading
It is recommended that the Governing Board adopt the Board Policies as
revised. A motion was made (Ziel/Banks) to adopt the revised policies.
The motion carried.
G. Information Items: The following items were provided for Governing
Board information.
1. Board Policy Revisions: Administrative Services, First Reading
Board policies are presented as a first reading for Governing Board
review and will return for action at the next Governing Board meeting.
2. Board Policy Revisions: Student Services, First Reading
Board policies are presented as a first reading for Governing Board
review and will return for action at the next Governing Board meeting.
3. Board Policy Revisions: Office of the President, First Reading
Board policies are presented as a first reading for Governing Board
review and will return for action at the next Governing Board meeting.
4. Board Policy Revisions: Instruction Office, First Reading
Board policies are presented as a first reading for Governing Board
review and will return for action at the next Governing Board
meeting.
5. Spring 2013 ASCC Student Senate Election Results
Student Trustee Brown recapped student senate election results.
6. Priorities Resulting from Instructional Program Planning Processes
The priorities resulting from Instructional Program Planning are provided
for Governing Board information.
7. College Strategic Plan Update
The following items were provided for Governing Board information. No
staff report was presented.
8. Facility Master Plan Update
9. Quarterly Investment Report (March 2013)
10. Recently Submitted Grant Applications - Business & Entrepreneurship
Center
11. Fall 2013 Flex Week Activities
12. Scotts Valley Center Report
13. Financial Reports
14. Cabrillo College Monthly Calendar
15. Agenda for Next or Future Board Meetings
The Cabrillo College Governing board may discuss items to be placed on
the future board meeting agendas.
H. ADJOURN
PAGE
167
TIME
7:38
177
179
188
191
195
199
202
204
209
215
216
217
219
242
7:42
For ADA related meeting accommodations, contact the Executive Assistant to the President at (831) 479-6306
at least 24 hours in advance of the meeting.
11
Cabrillo College Governing Board
Meeting Minutes
Monday, June 24, 2013
Cabrillo College
6500 Soquel Drive
Aptos, California 95003
Room SAC West 204
OPEN SESSION
1. Call to Order and Roll Call
The special meeting of the Cabrillo College Governing Board was held at
the Cabrillo College, 6500 Soquel Drive, room SAC West 204, Aptos,
California on Monday, June 24, 2013. Chair Rachael Spencer opened the
meeting in Open Session at 6:03 pm, announced closed session items and
asked for public comments on closed session items. There were no public
comments.
TIME
6:00 pm
Present: Ed Banks, Margarita Cortez, Gary Reece, Al Smith, Rachael
Spencer, Donna Ziel
Absent: Susan True
6:05 pm
CLOSED SESSION
1. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: John Hendrickson
Employee Organization: Management and Confidential Employees
OPEN SESSION
A. Action Items
1. 2013-14 Compensation: Management Employees
It is recommended that the Governing Board approve the compensation
for the management employees.
2. 2013-14 Compensation: Confidential Employees
It is recommended that the Governing Board approve the compensation
for the management employees.
It was moved (Reece/Cortez) to approve the President’s recommendation for
2013-14 compensation for the management and confidential employees. The
motion carried.
ADJOURN
PAGE
1
3
6:18 pm
For ADA related meeting accommodations, contact the Executive Assistant to the President at (831) 479-6306
at least 24 hours in advance of the meeting.
12
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 5, 2013
SUBJECT:
Register of Warrants
REASON FOR BOARD CONSIDERATION
CONSENT-ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 33
A.2
BACKGROUND:
The following warrants are submitted for Governing Board ratification:
REGISTER NO.
73
74
75
76
77
78
79
80
81
DATE
WARRANT NO.
05-23-13
05-23-13
05-30-13
06-04-13
06-06-13
06-13-13
06-19-13
06-20-13
06-27-13
19618-19656
19657-19840
19841-20011
20012-20015
20016-20171
20172-20351
20352-20378
20379-20572
20573-20780
TOTAL AMOUNT
199,766.49
753,877.04
704,719.85
1,841.51
380,580.51
1,026,971.42
59,408.81
534,014.29
1,256,292.77
$4,917,472.69
* NOTE: Student refund and financial-aid registers totaling $386,669.80 are available in the Business Office
for review.
RECOMMENDATION:
It is recommended that the Governing Board ratify warrant numbers 19618–20780 for the amount of
$4,917,472.69 and student refund and financial aid registers totaling $386,669.80.
Administrator Initiating Item:
Roy Pirchio
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
Replacement for page 45
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 5, 2013
SUBJECT:
Ratification: Construction Change Orders
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
CONSENT-ACTION
Page 1 of 2
A.3
BACKGROUND:
In accordance with Board Policy 4155, the following change orders (#2) over $25,000 or more than 10% of
the original contract value are submitted for Governing Board ratification.
800 Building STEM
Remodel
Amount
% of Kent
contract
($3,491,895)
Notes
Kent Construction Change order #1
$10,842.22
.3%
Approved previously.
Kent Construction Change order #2
$33,805.29
1%
Requires approval.
Please see the following table for
change order #2 details
Kent Construction Additional C/Os pending
$34,916.03
1%
TBD
Total
$79,563.54
2.3%
FISCAL IMPACT:
$33,805 for change order #2 funded from Bond Fund 47
RECOMMENDATION: It is recommended that the Governing Board ratify the construction change
orders.
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
Ratification: Construction Change Orders: cont.
Item #
#12
Subcontractor
Global Specialties Direct, Inc.
#13
Break Away Concrete
#14
#15R
FC Framing
Larson Steel, Inc.
Larson Steel, Inc.
#16
#17R
Larson Steel, Inc.
California Landscape Company
#20
#21R
#23
#25
#26
Durden Construction, Inc.
Consolidated Drywall
Circle “C” Electric, Inc.
Visalia Ceramic Tile
Global Specialties Direct, Inc.
Circle “C” Electric, Inc.
Nystrom Building Products
Circle “C” Electric, Inc.
#27
Circle “C” Electric, Inc.
#29
Johnson Electronics
#30
Enhanced Concrete
Construction, Inc.
Enhanced Concrete
Construction, Inc.
Enhanced Concrete
Construction, Inc.
Oliveira Plastering
Consolidated Drywall
Framecom
Integrated Door Solutions, Inc.
Val’s Plumbing & Heating, Inc.
Yag Manufacturing, Inc.
#31
#32
#33
#34
#35
#37
Total
Framecom
Circle “C” Electric, Inc.
Johnson Electronics
Replacement for page 46
Description
Change to stainless steel toilet
partitions
Add’l core holes for mechanical
infrastructure
Miscellaneous railing changes
Amount
$2,069.76
Add counterbrackets at restroom
counters
Credit for fall protection
Relocate irrigation sprinkler piping and
controls
Demo and remove existing slurry seal
Minor restroom revisions
$463.63
Electrical revisions for Room 810
Added access panels
Miscellaneous electrical revisions to
“walltalker” locations
Relocate existing transformer to abate
existing drywall
Change projector screen sizes in
multiple rooms
Additional pull tests
$1,662.33
$572.16
$2,565.16
Add vapor barrier at electrical trenches
$1,359.56
Additional rebar and thickened edge to
match existing walkway
Replace door frame and louvers at
mechanical room 807B
$3,497.17
$1,231.01
$6,866.45
-($473.27)
$4,318.69
$2,546.55
$479.81
$3,174.22
$859.76
$438.57
$6,727.11
Add new countertops to 8 student tables $7,007.24
in Physics Lab 802
Add additional plywood to walls in IDF $2,674.72
Closet 821A
Credit for projector mounts
-($14,235.34)
$33,805.29
47
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 5, 2013
SUBJECT:
CTE Transitions Grant 2013-14
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
CONSENT-ACTION
Page 1 of 1
A.4
BACKGROUND:
Cabrillo College has received an additional Career Technical Education (CTE) Transitions grant (#13-112410) from the Chancellor’s Office for a total of $44,025. Funding is for activities for a 1-year period
beginning July 1, 2013. Our application was written to support expansion of work-based learning as a
component of CTE programs at Cabrillo and in local school districts. Specific activities will include:
Participation in the annual Educating for Careers conference;
Contextualized teaching and learning workshops for faculty;
Implementation of student portfolios on the S4C website at sccommits.org;
Ongoing support for articulation agreements between school districts and Cabrillo.
The performance period for the grants is July 1, 2013 to and including June 30, 2014.
FISCAL IMPACT:
An increase of $44,025 in revenue and expenditures.
RECOMMENDATIONS:
It is recommended that the Governing Board accept the grant from the Chancellor’s Office for $44,025. It is
further recommended that the Board authorize the Vice President of Administrative Services to execute and
make all necessary arrangements in relation to this agreement on behalf of the college.
Administrator Initiating Item:
Rock Pfotenhauer, Dean CEED
Kathleen Welch, VP Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
Replacement for Page 48
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 5, 2013
SUBJECT:
United States Department of Agriculture Higher Education
Challenge Grant
REASON FOR BOARD CONSIDERATION
Page 1 of 1
ITEM NUMBER
CONSENT-ACTION
ENCLOSURE(S)
A.5
BACKGROUND:
The University of California, Santa Cruz, (UCSC), has been awarded a United States Department of Agriculture
Higher Education Challenge grant of approximately $731,000. Cabrillo College is a partner in this grant, and
will receive a sub award of $75,000. Cabrillo College will collaborate with UCSC to develop articulation
agreements for courses in our Horticulture program enabling graduates of our program to transfer to and
complete a degree in Sustainable Agriculture, a new degree being developed by UCSC, as well as UCSC’s
existing Environmental Studies degree.
Primary goals of the grant include developing and disseminating informational and marketing materials, as well
as recruiting, advising, and mentoring students as they progress on a pathway from local high schools to Cabrillo
and then to UCSC. These activities are designed to develop a transfer pipeline to increase the population of
students, especially underrepresented students, planning an academic career in agriculture-related sciences.
The grant runs from October 1, 2013 through September 30, 2016.
FISCAL IMPACT:
An increase in the amount of $75,000 in revenue and expenditures.
RECOMMENDATION:
It is recommended that the Governing Board accept the $75,000 grant from the University of California,
Santa Cruz. It is further recommended that the Board authorize the Vice President, Administrative Services
to execute and make all necessary arrangements in relation to this agreement on behalf of the college.
Administrator Initiating Item:
Kathie Welch, Vice President, Instruction
Wanda L. Garner, NAS Division Dean
Academic and Professional Matter
If yes, Faculty Senate Agreement
X Yes No
X Yes  No
Senate President Signature
Final Disposition
49
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: President
August 5, 2013
SUBJECT:
Career Ladders Project
Cabrillo College Foster Youth Program CL 212-13
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
Page 1 of 1
ITEM NUMBER
CONSENT-ACTION
A.6
BACKGROUND:
The college has received a grant in the amount of $25,000 for the Cabrillo College Foster Youth pilot program from
the Career Ladders Project (CCP). The focus of the grant is to improve college and career outcomes for former foster
youth who are pursuing an education at community colleges. This grant will provide funding for program
development, implementation, and statistical data collection on foster youth entering or attending Cabrillo.
Program goals and objectives:
1. Collaborate with instruction and student supports. Identify foster youth students entering or presently enrolled at
Cabrillo College.
2. Connect foster youth students with instruction that has been shown to be effective for at-risk students. This may
include: accelerated basic skills instruction, the integration of foundational academic skills and career technical
training and innovative career pathway programs. Partnerships with STARS, ACE, and AMAP programs.
3. Integrated student supports that can help Foster Youth students navigate their way into and through college.
Examples include assigned academic counselor, financial aid advisor, point of contact person, and helping Foster
Youth students, transition into college through complete matriculation steps and reduced barriers into programs of
study/career pathways.
4. Data-driven decision making. The regular use of data of all sorts to inform program design and student
assessments. This includes identifying foster youth on campus, tracking academic progress, and engaging in
analysis and problem solving with faculty, counselors, administrators, students and all those who contribute to
Foster Youth student success in college.
A Foster Youth Independence Leadership team has been created to support the goals and objectives of this grant.
Presently the team consists of a project manager and representatives from the Santa Cruz County Superior Court
(Dependency), CASA of Santa Cruz, Cabrillo College, local businesses, and Santa Cruz County Foster Youth
Services.
The grant funding period extends from June 26, 2013 – April 30, 2014.
FISCAL IMPACT:
An increase in $25,000 in expenditures and revenues.
RECOMMENDATION:
It is recommended that the Governing Board accept the grant from the Career Ladders Project for $25,000. It is
further recommended that the Governing Board authorize the Vice President of Student Services to execute and make
all necessary arrangements in relations to this agreement on behalf of the college.
Administrator Initiating Item:
Dennis Bailey-Fougnier
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
50
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 5, 2013
SUBJECT:
Business and Entrepreneurship Center Grant for 2013-2014
REASON FOR BOARD CONSIDERATION
CONSENT-ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 1
A.7
BACKGROUND:
In 2010 Cabrillo College was awarded a highly competitive grant to operate the Business and
Entrepreneurship Center (BEC), serving the Community Colleges of the greater San Francisco Bay region.
This year the Chancellor’s office announced a new RFA for a competitive bid process. We have recently
received notice that the funding to operate the Business and Entrepreneurship Center has been approved. This
center will work in alignment with our Small Business Development Center and the Bay Area Community
College Consortium to foster instruction of entrepreneurship in the colleges of the greater Bay Area, and to
provide training to the region’s small business owners. This funding will support program operations for
fiscal year 2013-2014.
FISCAL IMPACT:
An increase in the amount of $300,000 in revenue and expenditures.
RECOMMENDATION:
It is recommended that the Governing Board accept the $300,000 grant from the California Community
College’s Chancellor’s Office. It is further recommended that the Board authorize the Vice President of
Administrative Services to execute and make all necessary arrangements in relation to this grant agreement
and any future amendments on behalf of the college.
Administrator Initiating Item:
Rock Pfotenhauer, Dean CEED
Kathleen Welch, VP Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
51
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 5, 2013
SUBJECT:
Monterey Peninsula Foundation Grant
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
CONSENT-ACTION
Page 1 of 1
A.8
BACKGROUND:
Cabrillo College has been awarded a $250,000 grant, funded by the Monterey Peninsula Foundation, host of the
AT&T Pebble Beach National Pro-Am. The Monterey Peninsula Foundation is committed to funding
organizations and programs that demonstrate the greatest positive effect in our community. This grant will
provide support for renovation of the two-story 20,800 square foot building, commonly called the 800 building,
which will become the Baskin Engineering, Physics, and Computing Center. Current facilities for engineering,
engineering technology, computer science, computer and information systems, physics, and MESA limit class
size due to space and equipment restraints and are spread throughout the Cabrillo campus. The renovation will
centralize these programs, allow an increase in enrollment, and provide an improved learning environment.
These funds will allow Cabrillo to increase the number of students served by the above programs.
Approximately 1,380 students are enrolled in engineering, computer science, and physics each semester. In
spring 2012, 53% of these students were female, and 45% were ethnic minorities. Along with eight state-of-theart classrooms/labs, the renovation will include a second floor, 5,000 square foot STEM (Science, Technology,
Engineering, and Math) Center. The STEM Center will be a large study center and gathering area for students
bringing teaching, learning, and student support together.
In appreciation of this $250,000 gift, Cabrillo College will name this area the Monterey Peninsula Foundation
STEM Center.
The grant runs from June 12, 2013 through June 12, 2014.
FISCAL IMPACT:
An increase in the amount of $250,000 in revenue and expenditures.
RECOMMENDATION:
It is recommended that the Governing Board accept the $250,000 grant from the Monterey Peninsula
Foundation. It is further recommended that the Board authorize the Vice President of Administrative
Services to execute and make all necessary arrangements in relation to this agreement on behalf of the
college.
Administrator Initiating Item:
Kathie Welch, Vice President, Instruction
Wanda L. Garner, NAS Division Dean
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
X Yes No
X Yes  No
Final Disposition
52
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 5, 2013
SUBJECT:
Human Resources Management Report
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
CONSENT-ACTION
Page 1 of 7
A.9
BACKGROUND:
Requesting ratification and/or approval of the following employment transactions:
FISCAL IMPACT: Within budgeted FTE’s.
RECOMMENDATION: It is recommended that the Governing Board ratify and/or approve the transactions as
described on the attached page.
Administrator Initiating Item:
Loree McCawley/Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
53
Name
Department/Division
Position
Effective Date
Action
BEARD, Alicia
Enrollment Services (Watsonville)
/ Student Svcs.
Enrollment Services Program
Specialist I
07/01/13
Promotion
BOMARITO, Daniel
Information Technology/
Administrative Services
Computer Systems Maintenance
Technician
07/01/13
Appointment
BORGES, Daniel
Information Technology/
Administrative Services
Interim Dean of IT & Planning
Research & Knowledge Systems
07/01/13 –
08/31/13
Extension of Interim Appointment
BYRD, Dairea
English/ESL/BELA
Instructional Assistant I (95%)
08/26/13
Appointment
GARCIA, Brian
Nursing/HAWK
Nursing Instructor
08/26/13–05/24/14
*∆Temporary Appointment
HASLAM, Ian
HAWK/Instruction
Division Dean
08/05/13
•Appointment
JOHNSON, Daniel
Information Technology/
Administrative Services
Information Systems
Analyst/Programmer
06/29/13
Retirement
(DOH: 05/01/96)
MARTIN, Teri
Financial Aid/Student Services
Financial Aid Advisor
08/01/13
Retirement
(DOH: 07/03/89)
MASON, Lena
Enrollment Services/Student Svcs.
Enrollment Services Technology
Specialist
08/24/13
Resignation
(DOH: 01/03/00)
MATERA, Michael
NAS/CIS
Computer & Information Systems
Instructor
08/26/13
•Appointment
MULLIN, Terry
BELA/Accounting
Accounting Instructor
08/26/13
•Appointment
NAKAGAWA, Trevor
Political Science/HASS
Political Science Instructor
07/08/13
Resignation
(DOH: 08/20/12)
PEREZ, John
Math/Watsonville
Laboratory Instructional Asst. II
08/27/13
Resignation
(DOH:11/03/03)
August 2013
Page 2 of 7
Name
Department/Division
Position
Effective Date
Action
REYES, Karen
Fast Track to Work Program
Director
Custodial Supervisor
08/01/13
• Appointment
RODRIGUEZ, Jorge
Fast Track to Work/Student
Services
FPPO/Administrative Services
08/10/13
Resignation
(DOH: 08/23/10)
RUSCONI, Ian
Theatre / VAPA
Performing Arts Complex Assistant
08/25/13
Appointment
SARMENTO, Meredith
Library/Instruction
Learning Resources Center
Specialist II
08/10/13
Resignation
(DOH: 08/06/07)
SWEETMAN, Francis
Enrollment Services/Student Svcs.
Enrollment Services Technology
Specialist
08/01/13
Promotion
WEIS, Matthew
CEED/Instruction
Program Coordinator
08/26/13
*Appointment
54
*Categorically-funded
∆ Ed Code § 87482
• See Attached
Note: Appointments are subject to successful completion of all employment regulatory compliance requirements
August 2013
Page 3 of 7
55
HASLAM, Ian
Division Dean, Health, Athletics, Wellness & Kinesiology (HAWK)
EDUCATIONAL BACKGROUND:
State University of New York
Buffalo, NY
Major: Curriculum Development
Ed.D
University of Birmingham
Birmingham, England
Major: Business Administration
M.B.A.
University of Alberta
Edmonton, AB
Major: Physical Education
M.A.
Keele University
Keele, Staffordshire, England
Major: Education
B.Ed
PROFESSIONAL BACKGROUND:
2010 – Present
Professor & Dean of Education
University of Bahrain
2008 – 2010
Professor of Education
Emirates College for Advanced Education
Abu Dhabi, United Arab Emirate
2007 - 2008
Professor & Campus Provost
Fairleigh Dickinson University
Vancouver, British Columbia
2006 - 2007
Professor & Dean, Health Sciences & Athletics
El Camino Community College
Torrance, CA
2002 – 2006
Professor & Director
School of Health Promotion & Human Performance
Eastern Michigan University
Ypsilanti, MI
1992 – 2002
Vice Dean & Associate Professor of Education
Nanyang Technological University
Singapore
August 2013
Page 4 of 7
56
MATERA, Michael
Computer & Information Systems Instructor, CIS/NAS Division
EDUCATIONAL BACKGROUND:
University of California
Santa Cruz, CA
Major: Computer Engineering
B.S.
PROFESSIONAL BACKGROUND:
1998 – present
System Software Manager
Xilinx, Inc.
San Jose, CA
2011 - present
Vice President, Board of Directors
KUSP 88.9 FM
Central Coast Public Radio
August 2013
Page 5 of 7
57
MULLIN, Terry
Accounting Instructor, Accounting/BELA Division
EDUCATIONAL BACKGROUND:
Illinois State University
Normal, IL
Major: Curriculum & Instruction
Ed.D (In progress)
Illinois State University
Normal, IL
Major: Applied Computer Science
M.S.
Illinois State University
Normal, IL
Major: Business Administration
M.B.A.
Illinois State University
Normal, IL
Major: Accounting
M.S.
Augustana College
Rock Island, IL
Major: Accounting
B.A.
PROFESSIONAL BACKGROUND:
1993 – present
Part Time Instructor
Heartland Community College
Normal, IL
2007 - present
Part Time Instructor
Lincoln College
Normal, IL
2006 – present
Instructor
University of St. Francis
Joliet, IL
1993 - 2007
Instructor
Illinois State University
Normal, IL
1999 - 2003
Instructor
Millikin University
Decatur, IL
August 2013
Page 6 of 7
REYES, Karen
Fast Track to Work Program Director/Student Services
58
EDUCATIONAL BACKGROUND:
Institute of Transpersonal Psychology
Palo Alto, CA
Major: Women’s Spirituality
M.A.
New College of California
San Francisco, CA
Major: Women’s Spirituality
California Polytechnic University
San Luis Obispo, CA
Major: Social Science
B.S.
Cuesta College
San Luis Obispo, CA
Major: General Studies
A.A.
PROFESSIONAL BACKGROUND:
2008 – Present
CalWORKS Coordinator
Cuesta College
San Luis Obispo, CA
2010 – 2012
Adjunct Faculty
Cuesta College
San Luis Obispo, CA
1998 – 2008
Program Assistant, Disabled Students Programs & Svcs.
Cuesta College
San Luis Obispo, CA
2007
Teaching Assistant
New College of California
San Francisco, CA
August 2013
Page 7 of 7
59
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 5, 2013
SUBJECT:
Negotiated Agreement for 2013-15: CCEU and District
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
Page 1 of 2
ITEM NUMBER
F.1
BACKGROUND:
In July, 2013, the District reached tentative agreement with CCEU regarding a contract for 2013-15. The
District has been notified that CCEU ratified the tentative agreement. The following presents the major
provisions of the CCEU/District agreement:
Total Compensation (Salary and Benefits)
CCEU and the District have reached tentative agreement on a total compensation package for 201314. Total compensation includes the costs of salaries and benefits.
The overall package is a 4% increase in total compensation for classified employees in 2013-14; a
combination of one-time and ongoing increase to salaries and benefits. The ongoing increase is the
equivalent of the 1.57% projected COLA for 2013-14 and the balance of the increase is one-time.
Continued next page
FISCAL IMPACT:
Ongoing general fund allocation of approximately $135,000 and one-time general fund allocation of
$390,000.
RECOMMENDATION: It is recommended that the Governing Board approve the 2013-15 agreement
between CCEU and the District.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
60
Further contingency for ongoing funds
In addition, the teams agreed that if the college can capture restoration/growth funds for 2013-14
by increasing the number of full-time equivalent students served, an additional amount of the
yearly (not ongoing) raise will be made permanent.
Article 13 Vacation
CCEU and the District agreed to reduce the number of vacation hours an employee may cash our
annually (July 1 through June 30) from sixty (60) hours to forty (40) hours, subject to all the conditions set
forth in this section, provided he/she retains a minimum balance of eighty (80) hours of accrued vacation and one
hundred (100) hours of accrued sick leave.
Beginning with the 2013-14 school year, and annually thereafter, unit members shall be required to cash
out the amount of regularly earned, but unused vacation days in excess of the maximum carry over
allowable provided in the contract. Required cash out shall be implemented in the October 3, 2013
paycheck. This section applies only to unit members with one hundred (100) hours or more of
accrued sick leave.
Reopeners
CCEU and the District plan to reopen the meet and negotiate process in the following areas:
Compensation: Article 8: Salary and Article 11: Health and Welfare Benefits for 2014-15 and
2015-16.
Each of the parties may re-open up to three articles.
Successor/Reopener Negotiations: The parties shall complete the process for mandatory public notice of
initial proposals in sufficient time to begin 2014-15 reopener negotiations no later than May, 2014 and
successor contract negotiations no later than May, 2015.
61
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 5, 2013
SUBJECT:
Award of Bid: Well Replacement Project
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
ACTION
Page 1 of 1
F.2
BACKGROUND:
The Cabrillo College Aptos campus operates a water system which includes three wells, one of which has
been non-functioning and requires replacement. Scheduled maintenance funds have been set aside for this
corrective work and specifications for a replacement well have been advertised soliciting bids. Bids were
due July 18, 2013 and because of the specialized nature of this work limited responses were received.
This was a blind bid opening process to ensure confidentiality of the bidders. Unfortunately, one of the two
bids was deemed non-responsive based upon omitted required information and will, therefore, not be
accepted.
There were also two alternates required from the bidding contractors; Alternate A required 8-inch Dia. SDR
17 PVC BLANK CASING Bell/Spigot; and Alternate B required 8-inch Dia. SDR 17 PVC BLANK
CASING CertainTeed type. The following table represents the bids received on July 18, 2013:
Constractor
Dan’s Water Well
& Pump Service,
Inc.
Maggiora Bros.
Drilling, Inc.
Address
8200 Collier
Canyon Road
Livermore, CA
595 Airport Blvd
Watsonville, CA
95076
Bid alternate A
$187,902.50
Bid alternate B
185,162.50
$224,010.00
$228,470.00
Recommendation
Non-responsive
Alternate B
FISCAL IMPACT:
College scheduled maintenance funds have been allocated to this project in the amount of $461,110 as there
are other elements that will require services.
RECOMMENDATION: It is recommended that the Governing Board authorize the Vice President,
Administrative Services to award the contract to the qualified bidder, Maggiora Bros. Drilling, Inc., in the
amount of $228,470.
Administrator Initiating Item:
Michael Robins
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
62
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 5, 2013
SUBJECT:
Resolution 047-13: Child Care Grant Agreements with California
Department of Education for Fiscal Year 2013-14
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 2
F.3
BACKGROUND:
Cabrillo College has received three grants from the California Department of Education to subsidize
childcare development services for low income Cabrillo students at Cabrillo’s Children’s Center and at
family day care homes.
The California Department of Education requires a resolution from the board authorizing designated
personnel to sign contract documents.
FISCAL IMPACT:
An increase in the amount of $401,115 in expenditures and revenues.
RECOMMENDATION:
It is recommended that the Governing Board accept three grants totaling $401,115 from the California
Department of Education, Agreements CSPP-3556, CCTR-3293, CFCC-3027, and approve Resolution 047-13.
It is further recommended that the Board authorize the Vice President, Administrative Services to execute and
make all necessary arrangements in relation to these grant agreements on behalf of the college.
Administrator Initiating Item:
Isabel O'Connor, Dean, HASS
Kathleen Welch, VP Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition
63
64
AGENDA ITEM BACKGROUND
TO:
GOVERNING BOARD
DATE
FROM: PRESIDENT
August 5, 2013
SUBJECT:
Administrative/Management Job Description Update:
Payroll Services Manager
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
F.4
ENCLOSURE(S)
Page 1 of 4
BACKGROUND:
A Payroll Services Manager position has been created to manage and organize the District Payroll functions,
including payroll preparation, payroll reconciliation, taxes, accounting reporting, preparation and auditing of
mandated health benefits. In addition, the Payroll Services Manager will supervise and evaluate assigned
payroll staff within the Business Services organizational structure.
The Payroll Services Manger job description is provided for the Governing Board’s review and approval.
(Continued)
RECOMMENDATION:
It is recommended that the Governing Board ratify the management job description for the Payroll
Services Manager to be placed at Range J of the Administrative/Management 225-Day Salary
Schedule.
Administrator Initiating Item:
Loree McCawley/Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
65
Cabrillo College
Board Policy #______
PAYROLL SERVICES MANAGER
CLASSIFIED ADMINISTRATOR
JOB DESCRIPTION
The Payroll Services Manager manages and organizes the District Payroll functions, including
payroll preparation, payroll reconciliation, taxes, accounting reporting, preparation and
auditing of mandated health benefits; supervises and evaluates assigned business office and
payroll staff; and performs related duties as required or assigned.
SCOPE
Under the general direction of the Director of Business Services, the Payroll Services Manager,
performs management duties within the Business Services organizational structure and
provides support functions for all college administrative units.
TYPICAL DUTIES AND RESPONSIBILITIES
Directs and manages all payroll processes and related obligations of the District Payroll
department in compliance with labor agreements, legal requirements and relevant
District policy and procedures (E)
Oversees the preparation of monthly payrolls for district employees, the retiree benefit
payroll and any retroactive pay adjustments (E)
Reviews payroll control reports and approves payroll transmissions (E)
Hires, trains, supervises and evaluates assigned staff; provides direction and work
guidance to assigned staff; reviews assignments, work products and results; establishes
and monitors timelines and prioritizes work; provides feedback, training and
developmental support as needed (E)
Supervises the maintenance of District payroll records and reports as required by
federal, state, local, and District policy including meeting STRS and PERS
requirements; compiles information and calculations for W-2 reporting; sorts and
distributes W-2 forms at year end; calculates and processes W-2 corrections, prepares
W-2c and W-3c (E)
Monitors and audits the accuracy and integrity of all payrolls, benefit health cost
premiums, mandated benefit costs and balances the general ledger (E)
Provides technical direction to support staff conducting various payroll activities;
investigates and resolves complex or unusual payroll problems, which may require
specialized research or analysis (E)
Oversees quarterly and year-end balancing and auditing processes; ensures payment
of payroll taxes, withheld wages, and preparation of federal and state tax returns (E)
Works closely with the Information Technology (IT) department to identify and resolve
system issues and to implement and maintain system applications, which ensures that
payroll and time reporting meet STRS, PERS, local, federal, state laws, collective
bargaining agreements, and district policies and procedures (E)
Maximizes technology functionality to ensure system is fully optimized; recommends
payroll system enhancements/modifications to comply with laws, regulations, tax
requirements, reporting procedures, accounting policies, labor union agreements, and
organizational needs (E)
Confers with Human Resources and IT staff and external agencies including auditors,
state retirement agencies, health benefit agencies, consultants, and federal and state
agencies (E)
66
Board Policy # ______
Payroll Services Manager
Page 2
TYPICAL DUTIES AND RESPONSIBILITIES (continued)
Enters and retrieves data and prepares reports, correspondence and other written
materials using various computer software such as, email, word processing,
spreadsheets, and databases (E)
Attends and participates in various meetings; serves on committees and acts as a
liaison to District staff and outside agencies on payroll related issues (E)
Ensures timely report transmittals and payment to PERS and STRS retirement systems
regarding employee resignations, retirements, and agency requirements (E)
Develops, recommends, and revises payroll policies and procedures in accordance
with laws, regulations and policies (E)
Oversees billing and invoicing processes for health, dental, and other employee
benefits (E)
Reviews and makes recommendations concerning proposed legislation and policy
issues; analyzes proposed legislation affecting payroll issues to ensure District payroll
procedures are in compliance (E)
Develops, implements, and administers a variety of special projects (E)
Performs related duties as required or assigned
(E) = designates an essential function
QUALIFICATIONS
Education and Experience:
A Bachelor’s degree from an accredited four-year college or university, with major coursework
in accounting, finance, business, public administration or a related field and four years of
increasingly responsible professional level administrative experience, including two years in
payroll, which has provided the knowledge and abilities outlined below. Previous supervisory
experience required.
Knowledge of:
Regulations, policies, and standards governing payroll and benefit processes
Federal, state, and local reporting requirements relating to payroll processes including
FLSA, California Education Code, STRS, PERS, and other programs and laws related to
payroll records and benefit programs
Principles, methods, and effective techniques of supervision
Computer technology and various software programs including email, word
processing, spreadsheets and databases including computerized payroll/accounting
systems, which support payroll planning, reporting, and processing
Practices and principles of financial and statistical recordkeeping
Effective verbal and written communication skills
Effective interpersonal skills using diplomacy, patience, and courtesy
67
Payroll Services Manager
Board Policy # ______
Page 3
QUALIFICATIONS (continued)
Ability to:
Effectively manage and oversee a complex payroll process
Plan and coordinate the work in a dynamic deadline-driven environment; develop
strategies to address competing priorities
Make mathematical calculations quickly and accurately; reconcile differences
Hire, train, and evaluate the work of others
Analyze complex problems, evaluate alternatives and make appropriate
recommendations and solutions
Prepare concise, clear reports using a variety of software such as email, word
processing, spreadsheet, and databases
Develop and implement improved practices and procedures
Ensure timely completion of assigned tasks in compliance with labor agreements, legal
requirements and District policy
Communicate effectively both orally and in writing and work effectively in a diverse
environment; utilize effective interpersonal skills to facilitate meetings and
communicate payroll information across all segments of the college
Establish and maintain cooperative working relationships with those contacted in the
course of performing duties; sensitivity and understanding of diversity in the
workplace and educational environment
Maintain strict confidentiality at all times and handle sensitive information discretely
Evaluate processes and implement changes to establish and maintain fiscal
accountability and fundamental internal controls
Other Requirements:
Must be willing to work evenings and weekends
Desired:
Knowledge of laws and regulations applicable to community college payroll
operations
Knowledge of Colleague integrated Human Resources/Payroll software system
Experience working in a labor union environment
AUTHORITY AND RESPONSIBILITY
The Payroll Services Manager directly supervises designated classified employees within the
organizational structure of the Business Services office.
Adopted:
68
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 5, 2013
SUBJECT:
Board Policy Revisions:
Office of the President, Second Reading
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
Page 1 of 3
ITEM NUMBER
ACTION
F.5
BACKGROUND:
The District is in the process of revising Board Policies utilizing the California Community College
League’s model policies as applicable. These Board Policies have been reviewed by the appropriate
committees on campus including the President’s Cabinet.
Attached are revisions to Board Policies in the President’s component as listed below:
Board Policy
BP 1250 Ratification of Administrative Procedures
BP 2070 Job Descriptions and Salary Schedules
Action
Revised to reflect League language
Revised
Board Policies are presented as a second reading for Governing Board review.
FISCAL IMPACT: None.
RECOMMENDATION:
It is recommended that the Governing Board adopt the Board Policies as revised.
Administrator Initiating Item:
Laurel Jones
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
Yes  No
 Yes  No
Final
Disposition
69
Chapter One: Bylaws of the Governing Board
BP 1250
RATIFICATION OF ADMINISTRATIVE PROCEDURES
POLICY AND ADMINISTRATIVE PROCEDURE
(League BP 2410)
The Superintendent/President and/or such persons as the Superintendent/President designates are
delegated the authority and responsibility for developing administrative rules or regulations to
implement Board policies. Administrative rules and regulations shall be submitted to the Governing
Board for review and comment prior to implementation.
Legal Reference: Education Code Sections 72200 and 72282.
The Board may adopt such policies as are authorized by law or determined by the Board to
be necessary for the efficient operation of the District. Board policies are intended to be
statements of intent by the Board on a specific issue within its subject matter jurisdiction.
The policies have been written to be consistent with provisions of law, but do not
encompass all laws relating to district activities. All District employees are expected to
know of and observe all provisions of law pertinent to their job responsibilities.
Policies of the Board may be adopted, revised, added to, or amended at any regular board
meeting by a majority vote. Proposed changes or additions shall be introduced not less
than one regular meeting prior to the meeting at which action is recommended.
Administrative Regulations are to be issued by the Superintendent/President as statements
of method to be used in implementing Board Policy. Such administrative procedures shall
be consistent with the intent of Board Policy. Administrative procedures may be revised as
deemed necessary by the Superintendent/President.
The Superintendent/President shall, provide access to all administrative procedures and
shall annually provide each member of the Board with copies of any revisions since the last
time they were provided. The Board reserves the right to direct revisions of the
administrative procedures should they, in the Board’s judgment, be inconsistent with the
Board’s own policies.
Copies of all policies and administrative procedures shall be readily available to District
employees through the Superintendent/President.
References: Education Code Section 70902; Accreditation Standard IV.B.1.b & e
Adopted: February 1, 1988
Revised: August 5, 2013
70
Chapter Two: Administration and Organization
BP 2070
JOB DESCRIPTIONS AND SALARY SCHEDULES
The Superintendent/President shall provide for the preparation and maintenance of job descriptions
for all management employees, according to acceptable personnel practice. Such job descriptions
shall be kept in this manual, a separate personnel manual, or in the files of the District Human
ResourcesPersonnel Office.
Job descriptions for each management position shall describe the actual functions of that
position. The Governing Board shall have final approval of job descriptions.
Legal Reference: None
Adopted: February 1, 1988
Revised: August 5, 2013
71
AGENDA ITEM BACKGROUND
DATE
TO: GOVERNING BOARD
FROM: PRESIDENT
August 5, 2013
SUBJECT:
Board Policy Revisions:
Student Services, Second Reading
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 9
F.6
BACKGROUND:
The District is in the process of revising Board Policies and Administrative Regulations utilizing the
California Community College League’s model policies as applicable. Attached are new additions to
the Board Policies in the Student Services component.
Board Policy
BP 5010 Admissions
BP 5015 Residence Determination
BP 5040 Student Records, Directory Information, and Privacy
BP 5050 Student Success and Support Program (formerly Matriculation)
BP 5110 Counseling
BP 5200 Student Health Services
BP 5210 Communicable Diseases
BP 5700 Athletics
Action
New
Replaces BP 6010
Replaces BP 6040
Replaces BP 3170
New
Replaces BP 6160
New
New
Board Policies are presented as a second reading for Governing Board review.
FISCAL IMPACT:
None.
RECOMMENDATION:
It is recommended that the Governing Board adopt the Board Policies.
Administrator Initiating Item:
Dennis Bailey-Fougnier
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
72
BP 5010
Admissions and Concurrent Enrollment
The District shall admit students who meet one of the following requirements and who are capable of
profiting from the instruction offered:
Any person over the age of 18 and possessing a high school diploma or its equivalent.
Other persons who are over the age of 18 years and who, in the judgment of the Superintendent or
his/her designee are capable of profiting from the instruction offered. Such persons shall be
admitted as provisional students, and thereafter shall be required to comply with the District's rules
and regulations regarding scholastic achievement and other standards to be met by provisional or
probationary students as a condition to being readmitted in any succeeding semester.
Persons who are apprentices as defined in Labor Code Section 3077.
The District shall in its discretion, or as otherwise federally mandated, evaluate the validity of a student’s
high school completion. The District shall establish procedures for evaluating the validity of a student’s
high school completion.
Admission – Any student whose age or class level is equal to grades 9-12 is eligible to attend as a special
part-time student for advanced scholastic or vocational courses.
The District shall establish procedures regarding ability to benefit and admission of high school and younger
students, requests for special full time or part time enrollment by a pupil who is identified as highly gifted
but in grades below 9-12.
Claims for State Apportionment for Concurrent Enrollment – Claims for state apportionment submitted
by the district based on enrollment of high school pupils shall satisfy the criteria established by statute and
any applicable regulations of the Board of Governors. The District shall establish procedures regarding
compliance with statutory and regulatory criteria for concurrent enrollment.
Note: Nonresident students, including international students, are addressed in BP 5020 titled Nonresident
Tuition. The District is not required to admit nonresident students, and thus is not required to admit
international students. However, if the District admits nonresident students, it should not exclude
international students as a matter of policy based on that status alone, because the district has no authority
to discriminate on the basis of national origin.
See Administrative Procedures 5011 Admission and Concurrent Enrollment of High School and Other
Young Students.
References: Education Code Sections 76000, 76001, and 76002;Labor Code Section 3077;U.S. Department
of Education regulations on the Integrity of Federal Student Financial Aid Programs under Title IV of the
Higher Education Act of 1965, as amended;34 Code of Federal Regulations Section 668.16(p)
Approved by Student Services Council May 15, 2013
Adopted: August 5, 2013
73
BP 5015
Residence Determination
Replaces BP 6000
Students shall be classified at the time of each application for admission or registration as a resident or
nonresident student.
A resident is any person who has been a bona fide resident of California for at least one year on the
residence determination date. The residence determination date shall be the day immediately preceding the
first day of a semester or summer session for which the student applies to attend.
Residence classification shall be made for each student at the time applications for admission are accepted
or registration occurs and whenever a student has not been in attendance for more than one semester. A
student previously classified as a nonresident may be reclassified as of any residence determination date.
The District shall enact procedures to assure that residence determinations are made in accordance with
Education Code and Title 5 Regulations.
See Administrative Procedures 5015 Residence Determination.
Reference: Education Code Sections 68040; 76140; Title 5, Sections 54000, et seq.
Approved by Student Services Council May 15, 2013
Adopted: August 5, 2013
74
BP 5040
Student Records, Directory Information, and Privacy
The District shall assure that student records are maintained in compliance with applicable federal and state
laws relating to the privacy of student records.
The District may direct the implementation of appropriate safeguards to assure that student records cannot
be accessed or modified by any person not authorized to do so.
Any currently enrolled or former student of the District has a right of access to any and all student records
relating to him or her maintained by the District.
No District representative shall release the contents of a student record to any member of the public without
the prior written consent of the student, other than directory information as defined in this policy and
information sought pursuant to a court order or lawfully issued subpoena, or as otherwise authorized by
applicable federal and state laws.
Students shall be notified of their rights with respect to student records, including the definition of directory
information contained here, and that they may limit the information provided.
Directory information shall include:
Student participation in officially recognized activities and sports including weight, height and high
school of graduation of athletic team members.
Degrees and awards received by students, including honors, scholarship awards, athletic awards and
Dean’s List recognition.
Name and dates of attendance. (Required for the National Student Clearinghouse and other entities
that need proof of enrollment for purposes such as employment, insurance discounts, etc.)
See Administrative Procedures 5040 Student Records, Directory Information, and Privacy.
References: Education Code Sections 76200 et seq.;Title 5 Sections 54600 et seq.
Approved by Student Services Council May 15, 2013
Adopted: August 5, 2013
75
BP 5050
Student Success and Support Program (formerly Matriculation)
The Student Success Act of 2012 repurposes and renames the former Matriculation Program (SeymourCampbell Act) as the Student Success and Support Program. The college will mandate three core
matriculation services: orientation, assessment, and counseling/ advising and other educational planning
services for all non-exempt students with the focus on first time college students. The goal of the Act is to
provide students with the support necessary to assist them in achieving their educational goal and identified
course of study. Cabrillo College’s student services and instruction components will work collaboratively
to identify best practices and implement those that support Cabrillo College’s student population within the
resources available.
Approved by Student Services Council May 15, 2013
Adopted: August 5, 2013
76
BP 5110
Counseling
Counseling services are an essential part of the educational mission of the Cabrillo College. The
President/Superintendent shall assure the provision of counseling services including academic, career, and
personal counseling that is related to the student’s educational goal and program of study.
Counseling shall be required for all non-exempt students and for the services delineated in the Student
Success Act.
See Administrative Procedure 5110.
References: Education Code Section 72620; Title 5 Section 51018
Approved by Student Services Council May 15, 2013
Adopted: August 5, 2013
77
BP 5200
Student Health Services
Health services shall be provided to students by the college in order to promote physical and emotional
well-being through health education programs and direct services, and by assisting in the creation and
maintenance of a healthy and safe college campus.
References: Education Code Section 76401
Approved by Student Services Council May 15, 2013
Adopted: August 5, 2013
78
BP 5210
Communicable Disease
The President/Superintendent shall establish procedures necessary to assure cooperation with local public
health officials in measures necessary for the prevention and control of communicable diseases in students.
References: Education Code Section 76403
Approved by Student Services Council May 15, 2013
Adopted: August 5, 2013
79
BP 5700
Athletics
The District shall maintain an organized program for men and women in intercollegiate athletics. The
program shall not discriminate on the basis of gender in the availability of athletic opportunities.
The President/Superintendent shall assure that the athletics program complies with state law, the California
Community College Athletic Association Constitution and Championship Handbooks and appropriate
Conference Constitution regarding student athlete participation.
References: Education Code Sections 78223, 66271.6, 66271.8, and 67360 et seq.
Approved by Student Services Council May 15, 2013
Adopted: August 5, 2013
80
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 5, 2013
SUBJECT:
Board Policy Revisions: Administrative Services,
Second Reading
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
Page 1 of 2
ITEM NUMBER
ACTION
F.7
BACKGROUND:
The District is in the process of updating Board Policies utilizing the California Community College
League’s model policies as applicable. Attached are Board Policies in the Administrative Services
component presented to the Board for a second reading as listed below:
Board Policy
BP 4100 Employee Bonds
Deleted
Action
FISCAL IMPACT: None.
RECOMMENDATION:
It is recommended that the Governing Board adopt the Board Policies as revised.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
81
Chapter Four: Business Services and Operations
BP 4100
Employee BondsInsurance
(League BP 6540)
All District employees who handle funds shall be covered for $100,000.00 under a blanket fidelity bond
purchased by the District and authorized by the Governing Board.
Legal Reference: Education Code Section 84041.
Adopted: May 2, 1988
Deleted: August 5, 2013
82
AGENDA ITEM BACKGROUND
DATE
TO: GOVERNING BOARD
FROM: PRESIDENT
August 5, 2013
SUBJECT:
Board Policy Revisions: Office of Instruction, Second Reading
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 2
F.8
ACTION
BACKGROUND:
The District is in the process of revising Board Policies utilizing the California Community College
League’s model policies as applicable. This Board Policy has been reviewed by the appropriate
committees on campus.
Attached are revisions to Board Policies in the Instruction component as listed below:
Board Policy
3070 Special Topics/Independent Studies
Action
Updated to reflect League Language
Board Policies are presented as a second reading for Governing Board review.
FISCAL IMPACT: None.
RECOMMENDATION:
It is recommended that the Governing Board adopt the Board Policies as revised.
Administrator Initiating Item:
Kathie Welch, Vice President, Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
Yes  No
 Yes  No
Final
Disposition
83
Chapter Three: Instruction and Instructional Planning
BP 3070
Special Topics/Independent Studyies
Special StudiesTopics
The Cabrillo College Governing Board recognizes that the regular college curriculum, designed
largely for classroom instruction and learning, may not meet the individual needs of all students. To
provide students with the opportunity to develop and explore specific topics within a field of study,
students may enroll in Special Studies courses. Many departments offer special topics courses whose
content changes from semester to semester. While such courses add valuable depth and breadth to the
curriculum, the review of the content and appropriateness of these courses remains rigorous.
Independent Studies/Special Studies (80S, 80SB, 80SC, 180S)
The college will also offer selected classes in an independent, individualized mode in order to serve
those students unable to meet normal classroom schedules. Independent study courses are those
offered outside the traditional classroom environments which are under the supervision, control and
evaluation of, but not necessarily in the immediate presence of, an appropriately credentialed
instructor.
Legal Reference: Title 5 Sections 55230 et seq.
Adopted: April 4, 1988
Revised: January 14August 5, 2013
_____________________________________________________________________________________________
3070
Page 1 of 1
Independent Study
84
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 5, 2013
SUBJECT:
Board Policy Revisions: Administrative Services,
First Reading
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
INFORMATION
ENCLOSURE(S)
Page 1 of 21
G.1
BACKGROUND:
The District is in the process of updating Board Policies utilizing the California Community College
League’s model policies as applicable. Attached are Board Policies in the Administrative Services
component presented to the Board for a first reading as listed below:
Board Policy
BP 4030 Budget Preparation
BP 4035 Budget Management
BP 4040 Fiscal Management
BP 4060 Audits
BP 4070 Property Management
BP 4090 Designation of Authorized Signatures
BP 4110 Insurance
BP 4120 Use of District and Personal Vehicles on
District Business
BP 4140 Capital Construction
BP 4150 Contracts
BP 4620 Use of Alcoholic Beverages and Illegal Drugs
Forbidden on Campus
BP 5020 Collective Bargaining
BP 5525 Catastrophic Leave Program
BP 5910 Political Activity
BP 5920 Retiree Health Benefits: Academic Employees
BP 5930 Salary Deductions
BP 5940 Domestic Partners
BP 5950 Campus Security/Police
Action
Reviewed
Reviewed
Reviewed
Revised to reflect League Language
Reviewed
Reviewed
Reviewed
Reviewed
Revised
Revised to reflect League Language
Revised to reflect League Language and
renumbered (formerly BP 7100)
New
New
New
New
New
New
New
Board policies are presented as a first reading for Governing Board review and will return for action at
the next Governing Board meeting.
Administrator Initiating Item:
Victoria Lewis
7/30/2013 5:56 PM
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
85
Chapter Four: Business Services and Operations
BP 4030
BUDGET PREPARATION
(League BP 6200)
Each year, the Superintendent/President or designee shall present to the Board a budget, prepared in
accordance with Title 5 and the California Community Colleges Budget and Accounting Manual. The
schedule for presentation and review of budget proposals shall comply with state law and regulations, and
provide adequate time for Board study.
Budget development shall meet the following criteria:
The annual budget shall support the District’s planning processes. The College master Master,
Strategic and educational Educational plansPlans will be used as a basis for developing budget
process commitments, criteria and strategies. The process commitments, criteria and strategies
will be reviewed and updated annually and used in the development of the budget.
Assumptions upon which the budget is based are presented to the Governing Board for review.
A Budget Calendar is provided to the Governing Board by the first Board meeting inno later than
January of each year that includes dates for presentation of the tentative budget, required public
hearing(s), and approval of the final budget. At the public hearings, interested persons may appear and
address the Board regarding the proposed budget or any item in the proposed budget.
Unrestricted general reserves shall be no less than the minimum prudent reserve level established by
the State Chancellor’s Office.
Changes in the assumptions upon which the budget was based shall be reported to the Board in a
timely manner.
Assumptions will include multi-year budget projections for the unrestricted general fund.
Budget projections address long term goals and commitments.
References: Education Code Section 70902(b)(5); Title 5 Sections 58300 et seq.
Adopted:
Revised:
Revised:
Reviewed:
May 2, 1988
December 3, 2007
February 4, 2008
September 9, 2013
86
Chapter Four: Business Services and Operations
BP 4035
BUDGET MANAGEMENT
(League BP 6250)
The budget shall be managed in accordance with Title 5 and the CCC Budget and Accounting
Manual. Budget revisions shall be made only in accordance with these policies and as provided
by law.
Revenues accruing to the District in excess of amounts budgeted shall be added to the District’s
reserve for contingencies. They are available for appropriation only upon approval of the Board
that sets forth the need according to major budget classifications in accordance with applicable
law.
Board approval is required for changes between major expenditure classifications. Transfers from
the reserve for contingencies to any expenditure classification must be approved by a two-thirds
vote of the members of the Board. Transfers between expenditure classifications must be approved
by a majority vote of the members of the Board.
Reference: Title 5 Sections 58307, 58308
Adopted: November 3, 2008
Reviewed: September 9, 2013
87
Chapter Four: Business Services and Operations
BP 4040
FISCAL MANAGEMENT
(League BP 6300)
The Superintendent/President or designee shall establish procedures to assure that the District’s fiscal
management is in accordance with the principles contained in Title 5, section 58311, including:
Adequate internal controls exist.
Fiscal objectives, procedures, and constraints are communicated to the Board and employees.
Adjustments to the budget are made in a timely manner, when necessary.
The management information system provides timely, accurate, and reliable fiscal information.
Responsibility and accountability for fiscal management are clearly delineated.
The books and records of the District shall be maintained pursuant to the California Community
Colleges Budget and Accounting Manual.
As required by law, the Board shall be presented with a quarterly report showing the financial and
budgetary conditions of the District.
As required by the Budget and Accounting Manual, expenditures shall be recognized in the accounting
period in which the liability is incurred, and shall be limited to the amount budgeted for each major
classification of accounts and to the total amount of the budget for each fund.
Reference: Education Code Section 84040(c); Title 5 Section 58311
Adopted: November 3, 2008
Reviewed: September 9, 2013
88
Chapter Four: Business Services and Operations
BP 4060
AUDITS
(League BP 6400)
There shall be an annual outside audit of all funds, books and accounts of the District in accordance with the
regulations of Title 5. The Superintendent/President or designee shall assure that an annual outside audit is
completed. The Superintendent/ President or designee shall recommend a certified public accounting firm to the
Board with which to contract for the annual audit.
The Cabrillo College Foundation audit shall be placed on the agenda of the Governing Board at a regularly
scheduled public meeting and shall be reviewed by the Governing Board in accordance with California
Education Code Section 84040.3.
Reference: Education Code Sections 84040(b), and 84040.3.
Adopted:
Revised:
Revised:
May 2, 1988
September 10, 2007
September 9, 2013
89
Chapter Four: Business Services and Operations
BP 4070
PROPERTY MANAGEMENT
(League BP 6500)
The Superintendent/President or designee is delegated the authority to act as the Board’s negotiator
regarding all property management matters that are necessary for the benefit of the District. No
transaction regarding the lease, sale, use or exchange of real property by the District shall be enforceable
until acted on by the Board itself.
The Superintendent/President or designee shall establish such procedures as may be necessary to assure
compliance with all applicable laws relating to the sale, lease, use or exchange of real property by the
District.
References: Education Code Sections 81300, et. seq.
Adopted: September 10, 2007
Reviewed: September 9, 2013
90
Chapter Four: Business Services and Operations
BP 4090
DESIGNATION OF AUTHORIZED SIGNATURES
(League BP 6150)
Authority to sign orders and other transaction on behalf of the Governing Board is delegated to the
Superintendent/President and other officers appointed by the Superintendent/President.
The authorized signatures shall be filed with the County Superintendent of Schools in Santa Cruz, CA.
References: Education Code Sections 85232 and 85233.
Adopted: May 2, 1988
Revised: September 10, 2007
Reviewed: September 9, 2013
91
Chapter Four: Business Services and Operations
BP 4110
INSURANCE
(League BP 6540)
The Superintendent/President or designee shall be responsible to secure insurance for the District as required
by law, which shall include but is not limited to the liabilities described in Education Code Section 72506 as
follows:
Liability for damages for death, injury to persons, or damage or loss of property;
Personal liability of the members of the Board and the officers and employees of the District for
damages for death, injury to a person, or damage or loss of property caused by the negligent act or
omission of the member, officer or employee when acting within the scope of his or her office or
employment. The Superintendent/President or designee may authorize coverage for persons who
perform volunteer services for the District.
Worker’s compensation insurance.
Insurance also shall include fire insurance and may include insurance against other perils.
The District may join in a joint powers agreement pursuant to Education Code Section 81603 for the purposes
described in this policy.
References: Education Code Sections 70902, 72502, 72506, 81601, et seq.
Adopted: May 2, 1988
Revised: September 10, 2007
Reviewed: September 9, 2013
92
Chapter Four: Business Services and Operations
BP 4120
USE OF DISTRICT AND PERSONAL VEHICLES
ON DISTRICT BUSINESS
(League BP 6530)
It is the policy of the Cabrillo Community college District that anyone driving District vehicles or personal
vehicles on District business shall obtain prior authorization from the appropriate administrator and must
meet minimum standards as established by the District.
District Vehicles:
Only District employees, students, or volunteers who have been approved by the appropriate administrator
and by the District Transportation Department may drive a District vehicle. District vehicles may include,
but are not limited to, vehicles owned, leased, or rented by the District.
Personal Vehicles:
Only employees and volunteers having a valid driver’s license, automobile liability insurance, and a
driving record that meets the minimum standards established by the District shall be authorized to drive a
personal vehicle on District business.
Reference: Title 13, California Code of Regulations, Division 1, Chapter 1
Adopted: October 13, 2003
Revised: September 10, 2007
Revised: September 9, 2013
93
Chapter Four: Business Services and Operations
BP 4140
CAPITAL CONSTRUCTION
(League BP 6600)
The Superintendent/President or designee is responsible for planning and administrative management of
the District’s capital outlay and construction program.
District construction projects shall be supervised by the Superintendent/President or designee. The Vice
President, Business Administrative Services or designee shall monitor the progress of all construction
work including inspection of workmanship, completion of work to meet specifications, and the suitability
of proposed changes to the scope and original design of the work. The Vice President, Business
Administrative Services or designee shall assure compliance with laws related to use of state funds to
acquire and convert existing buildings.
The Board shall approve and submit to the California Community College’s Board of
Governors/Chancellor’s Office a five year capital construction plan as required by law. The
Superintendent/President or designee shall annually update the plan and present it to the Board for
approval. The plan shall address, but is not limited to, the criteria contained in law.
Legal Reference: CA Education Code Sections 81005, 81820; CA Code of Regulations (C.C.R.) Title 5,
Section 57150 et seq.
Construction Change Orders
The Superintendent/President or designee is authorized to issue and execute change orders on behalf
of the District which increase the cost of a construction project and contract subject to the following
conditions:
Individual change orders shall not exceed the amount specified in the applicable
Public Contract Code Section 20651 or 20655, or ten percent (10%) of the original
contract price, whichever is less.
The Superintendent/President or authorized designee is authorized to direct the performance by the
contractor/vendor under a Change Order, subject to the Board subsequent review of a change order.
The Superintendent/President or designee is authorized to issue and execute change orders on behalf
of the District which decrease the cost of a construction project.
Change orders which exceed $25,000 and which do not meet the foregoing conditions, shall be
ratified by the Board.
Legal Reference:
Public Contract Code 20651, 20655, 20659
Adopted: March 1, 2010
Revised: September 9, 2013
94
Chapter Four: Business Services and Operations
BP 4150
CONTRACTS
(League BP 6340)
All District procurements and contracts for goods and services shall be conducted in accordance with
applicable laws, rules, regulations and policies of the District.
Delegation of Authority to Contract on Behalf of the District
Pursuant to Education Code Section §81655, the Board delegates to the Superintendent/President or
designee the authority to enter into contracts on behalf of the District and to establish administrative
procedures for award of contracts on behalf of the District without prior Governing Board of Trustees
actions, subject to the following:
Contracts entered into on behalf of the District by the Superintendent/President or designee(s) are
not enforceable obligations until they are approved or ratified by the Board, with the following
exceptions:
Contracts for work to be done, services to be performed, or for goods, equipment or
supplies to be furnished or sold to the District that are in conformance with, and below the
bid threshold amounts, specified in Public Contract Code Section 20651, shall be deemed
under this policy as approved and ratified by the Board.
Contracts awarded pursuant to the informal bidding procedures of the California
Uniform Public Construction Cost Accounting Commission, adopted in the District’s
Resolutions Nos. 050-05 and 051-05, shall be deemed under this policy as approved and
ratified by the Board.
When bids are required pursuant to Public Contract Code Sections 20650 and 20651, the contracts
resulting from such bids shall be awarded to the responsible bidder who submits the lowest priced
responsive Bid Proposal. The Superintendent/President or designee shall have the authority to
reject all bids.
Pre-Qualification of Bidders
If the Superintendent/President or designee concludes that the best interests of the District will be served by
pre-qualification of bidders in accordance with Public Contract Code Section 20651.5, pre-qualification may
be conducted in accordance with procedures that provide for a uniform system of rating on the basis of a
questionnaire and financial statements.
“Piggyback” Purchases
If the best interests of the District will be served by a contract, lease, requisition or purchase order for
materials, supplies, equipment, automotive vehicles, and other personal property, goods or services
through any other public corporation or agency in accordance with Public Contracts Code Section 20652, the
Superintendent/President or designee or his/her designee is authorized to proceed with such a contract, lease,
requisition or purchase order.
95
Uniform Construction Cost Accounting Alternative Bidding Procedures; Informal Bidding
Procedures
Contracts for a “public project” or “maintenance work” (as those terms are defined in Public Contract Code
§Section 22002) may be bid and awarded under the Alternative Bidding Procedures set forth in Public
Contract Code §§Section 22030 et seq. and in accordance with the procedures set forth in the District’s
Resolution No. 050-05 which adopted the Uniform Construction Cost Accounting Procedures and
established the District’s Informal Bidding procedures under the Uniform Construction Cost Accounting
Procedures.
Specialty Projects and Goods
Where authorized by applicable law, rule or regulation, the Superintendent/President or designee may
contract for specialty projects and goods without engaging in a proposal or bidding process.
procurement of specialty items may, at the discretion of the Superintendent/President or designee, in
accordance with alternative procedures authorized by law, rule or regulation. The foregoing shall include,
without limitation:
(i)
(i) contracts for energy management systems taking into account “net costs or savings”
(Government Code Section 4217, et seq.);
(ii)
award of contracts for acquisition, procurement or maintenance of electronic data processing
systems and equipment, electronic telecommunications equipment, supporting software, and
related materials, goods and services to one of the bidders submitting one of the three lowest
priced responsive Bid Proposals; (ii) contracts for energy management systems taking into
account “net costs or savings;” (iii) energy conservation contracts (Government Code Section
4217 et seq.); and
(iii) (iv) contracts for supplementary textbooks, library books, and educational films, audio-visual
materials, test materials, workbooks, instructional software packages, or periodicals may be
awarded without taking estimates or advertising for bids (California Education Code Section
81645).
In addition, where authorized by applicable law, rule or regulation, the Superintendent/President or
designee, may contract for acquisition, procurement or maintenance of electronic data processing
systems and equipment, electronic telecommunications equipment, supporting software, and related
materials, goods and services to one of the bidders submitting one of the three lowest priced
responsive Bid Proposals (California Education Code Section 81645).
Contracts without Competitive Bidding/Proposal Process
When authorized by applicable law, rule or regulation, the Superintendent/President or designee may
contract for goods or services without engaging in a proposal or bidding process. Except where the nature
of the goods or services are unique or where impractical, prior to the award of a contract for goods or
services without engaging in a competitive proposal or bidding process, every effort should be made to
obtain two or more quotes from qualified vendor(s)/contractor(s). Award of such a contract shall be based
upon the best interests of the District, taking into account as appropriate the price(s) proposed by qualified
vendor(s)/contractor(s) and other factors.
Professional Services
Pursuant to Government Code §Section 53060, the Superintendent/President or designee are is authorized
to enter into contracts for special or professional services on behalf of the District without engaging in a
competitive bidding or proposal process. The award of such contracts shall be based upon the
qualifications and capacity of the vendor/contractor and the completion of necessary services at a fair and
reasonable price to the District. Professional services subject to the foregoing shall include without
limitation the following professional services: accounting, architectural/engineering, legal, real estate
brokerage, project/construction management, and consulting.
96
Emergencies
If the Governing Board of Trustees by unanimous vote determines pursuant to Public Contract Code
§Section 20654 that emergency circumstances exist, subject to approval of the Superintendent of the Santa
Cruz County Office of Education, the Superintendent/President or designee are is authorized to enter into
contract(s) on behalf of the District for the performance of labor or the furnishing of goods and materials
without advertising or engaging in a competitive bidding or proposal process. Alternatively, the
Superintendent/President or designee are authorized under Public Contract Code §Section 22050 to take
any directly related and immediate action required by the emergency and to procure necessary equipment,
services or supplies for those purposes without advertising or engaging in a competitive bidding/proposal
process. If action is taken pursuant to the preceding sentence, the Governing Board of Trustees shall
review the actions of the Superintendent/President or designee as required by Public Contract Code
§Section 22050. “ ‘Emergency,’ . . . means a sudden, unexpected occurrence that poses a clear and
imminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life,
health, property or essential public service.” (Public Contract Code Section 1102.)
Legal References:
Education Code Sections 81641, et seq.
Public Contract Code Section 1102
Public Contracts Code Sections 20650, et seq.
Public Contract Code Sections 22000 et seq. and 22030 et seq.
Government Code §Section 53060
Government Code §Section 42173.10 et seq.
Adopted:
Revised:
Revised:
May 2, 1988
December 3, 2007
September 9, 2013
97
Chapter Four: Business Services and Operations
BP 71004620
USE OF ALCOHOLIC BEVERAGES AND ILLEGAL DRUGS
FORBIDDEN ON CAMPUS
ALCOHOLIC BEVERAGES
(League BP 3560)
The use of any alcoholic beverage or illegal drug is prohibited on the Cabrillo College campus. Under
special circumstances, wine or beer may be served with food for educational purposes. Such use requires
the permission of the Superintendent/President for each individual occasion.
The Superintendent/President is authorized to enact procedures as appropriate and permitted by
law regarding serving and selling alcoholic beverages on campus, including at fundraising events
held to benefit non-profit corporations. Alcoholic beverages shall not be served on campus except in
accordance with these procedures.
Legal References:
Business and Professions Code Section 25608;
34 Code of Federal Regulations Section 668.46(b)
Legal Reference; Business and Professions Code Section 25608.
Adopted: June 6, 1988
Revised: September 9, 2013
98
Chapter Five: Personnel and Human Resources
BP 5020
COLLECTIVE BARGAINING
(League BP 7140)
If eligible employees of the District select an employee organization as their exclusive representative, and
if after recognition by the District or after a properly conducted election, an exclusive representative is
certified as the representative of an appropriate unit of employees under the provisions of the Educational
Employment Relations Act, Government Code Sections 3540 et seq., the District will meet and negotiate in
good faith on matters within the scope of bargaining as defined by law.
Legal Reference: Government Code Sections 3540 et seq.
Adopted: September 9, 2013
99
Chapter Five: Personnel and Human Resources
BP 5525
CATASTROPHIC LEAVE PROGRAM
(League BP 7345)
The Board authorizes implementation of a catastrophic leave program to permit employees of the District
to donate eligible leave credits to an employee when that employee or a member of his or her family
suffers from a catastrophic illness or injury.
Enrollment pursuant to this policy shall be in accordance with applicable collective bargaining agreement
provisions for represented employees and in accordance with the Confidential Employees’ Handbook and
the Administrative Benefits Summary for unrepresented management personnel.
Legal Reference: Education Code Section 87045
Adopted: September 9, 2013
100
Chapter Five: Personnel and Human Resources
BP 5910
POLITICAL ACTIVITY
(League BP 7370)
Employees shall not use District funds, services, supplies or equipment to urge the passage or defeat of any
ballot measure or candidate, including, but not limited to, any candidate for election to the Governing
Board. This policy prohibits political activity during an employee’s working hours, but shall not be
construed to prohibit an employee from urging the support or defeat of a ballot measure or candidate
during nonworking time.
Legal Reference:
Education Code Sections 7054 and 7056;
Government Code Section 8314
Adopted: September 9, 2013
101
Chapter Five: Personnel and Human Resources
BP 5920
RETIREE HEALTH BENEFITS: ACADEMIC EMPLOYEES
(League BP 7380)
The District shall permit any former academic employee who has retired from the District to enroll in the
health and welfare benefit plan and/or dental care benefit plan currently provided to its current academic
employees. In addition, the District shall also permit the enrollment of the surviving spouse of a former
academic employee who either retired from the District or was, at the time of his or her death, employed by
the District as an academic employee and a member of the State Teacher’s Retirement System.
Enrollment pursuant to this policy shall be in accordance with the faculty collective bargaining agreement
for represented employees and pursuant to the Administrators’ Benefits Summary for administrative
personnel.
A retired academic employee or surviving spouse may enroll in the District’s health and welfare benefit
plans only once pursuant to this policy. A retired academic employee or surviving spouse who voluntarily
terminates coverage under this policy may be excluded from obtaining coverage again.
The Superintendent/President shall establish procedures as may be deemed necessary to administer this
policy in accordance with Education Code Sections 7000 et seq.
Legal Reference: Education Code Sections 7000 et seq.
Adopted: September 9, 2013
102
Chapter Five: Personnel and Human Resources
BP 5930
SALARY DEDUCTIONS
(League BP 7385)
An employee may request reduction of his or her salary in any amount for any or all of the following
purposes:
participation in a deferred compensation program;
paying premiums on any policy or certificate of group life insurance or disability insurance or
legal expense insurance, or any of them;
paying rates, dues, fees, or other periodic charges on any hospital service contract.
The request provided for above shall be revocable by the employee.
The District shall reduce the salary payment by the amount which the employee has authorized in writing
for the purpose of paying his/her membership dues in any local, statewide or other professional
organization. Revocation of such authorization shall be in writing and shall be effective beginning with the
next pay period.
Legal Reference: Education Code Sections 87040, 87833, 87834, and 88167
103
Chapter Five: Personnel and Human Resources
BP 5940
DOMESTIC PARTNERS
(League BP 7510)
Domestic partners registered with the California Secretary of State shall have, insofar as permitted by
California law, all of the same rights, protections, and benefits, as well as the same obligations,
responsibilities, and duties of married persons (spouses) under state law. Former domestic partners shall
have all of the rights and obligations of former spouses. Surviving domestic partners shall have the same
rights, protections, and benefits as are granted to a surviving spouse of a decedent.
Therefore, all references to “spouses” in the District’s policies or procedures shall be read to include
registered domestic partners as permitted by California law.
Legal Reference: Family Code Sections 297, 298, 298.5, 297.5, 299, 299.2, and 299.3
Adopted: September 9, 2013
104
Chapter Five: Personnel and Human Resources
BP 5950
CAMPUS SECURITY
(League BP 7600)
The Board will not maintain a police department. The Board shall contract with the Santa Cruz County
Sheriff to provide a special unit dedicated to general law enforcement service to the District, and security
for District property and all persons on District property. The Board shall assure that the District contract
for law enforcement services is available to the public.
The Board shall assure that the law enforcement authority of campus security personnel is the full peace
officer authority of deputy sheriffs employed by the Santa Cruz County Sheriff and certified by the
Commission on California Peace Officers Standards and Training, and the lesser authority of Sheriff’s
security officers as designated by the Santa Cruz County Sheriff.
Legal Reference:
Cal. Ed. Code §70902(a) and (b)(6) [Duties and Powers of the Board]
Cal. Ed. Code §81655 [Board Power to Delegate Contracting Authority]
Cal. Ed. Code §72330(a) [Comm. College Police]
20 U.S.C. 1092(f)(1)(C) and 34 C.F.R. Reg. 668.46(b) [Clergy Act]
Cal. Penal Code §832 [Peace Officer Standards]
Adopted: September 9, 2013
105
AGENDA ITEM BACKGROUND
DATE
TO: GOVERNING BOARD
FROM: PRESIDENT
August 5, 2013
SUBJECT:
Board Policy Revisions:
Student Services, First Reading
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 2
G.2
INFORMATION
BACKGROUND:
The District is in the process of revising Board Policies and Administrative Regulations utilizing the
California Community College League’s model policies as applicable. Attached is a new addition to the
Board Policies in the Student Services component.
BP 5300 Student Equity
Board Policy
New
Action
Board Policies are presented as a first reading for Governing Board review and will return for action at
the next Governing Board meeting.
Administrator Initiating Item:
Dennis Bailey-Fougnier
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
106
Chapter Six: Student Services and Operations
BP 5300
Student Equity
The Board is committed to assuring student equity in educational programs and college services. The
Superintendent/President shall establish and implement a student equity plan that meets the Title 5 standards
for such a plan.
Reference: Education Code Sections 66030; 66250, et seq.; 72010 et seq.; Title 5, Section 54220
See Administrative Procedures AP 5300
Approved by Student Services Council on July 17, 2013
Adopted: September 9, 2013
2
107
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 5, 2013
SUBJECT:
Board Policy Revisions:
Office of the President, First Reading
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
INFORMATION
Page 1 of 16
G.3
BACKGROUND:
The District is in the process of revising Board Policies utilizing the California Community College
League’s model policies as applicable. These Board Policies have been developed in cooperation
with the Community College League of California Model Policy Service consultant, Jane Wright,
and have been reviewed by the appropriate committees on campus including the President’s
Cabinet.
Attached are revisions to Board Policies in the President’s component as listed below:
Board Policy
BP 1600 Cabrillo Community College District
BP 1610 District Mission
BP 1620 Special and Emergency Meetings
BP 1630 Agendas
BP 1640 Public Participation at Board Meetings
BP 1650 Speakers
BP 1670 Superintendent/President Succession
BP 1680 Political Activity
BP 1690 Personal Use of Public Resources
BP 1700 Communications Among Board Members
BP 1710 Board Member Compensation
BP 1720 Board Member Health Benefits
BP 2410 Board Policy and Administrative Procedure
BP 2500 Institutional Planning
BP 2560 Workplace Violence
Action
New
New
New
New
New
New
New
New
New
New
New
New
Revised to reflect League language
New
New
Board policies are presented as a first reading for Governing Board review and will return for
action at the next Governing Board meeting.
Administrator Initiating Item:
Laurel Jones
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
Yes  No
 Yes  No
Final
Disposition
108
Chapter One: Bylaws of the Governing Board
BP 1600
CABRILLO COMMUNITY COLLEGE DISTRICT
(League BP 1100)
The District has been named the Cabrillo Community College District.
The name is the property of the District. No person shall, without the permission of the Board,
use this name or the names of any other facilities of the District, or any abbreviation of them, to
imply, indicate or otherwise suggest that an organization, product or service is connected or
affiliated with, or is endorsed, favored, supported, or opposed by, the District.
The District consists of:
Cabrillo College
Scotts Valley Center
Watsonville Center
Legal References: Education Code Section 72000(b);
Elections Code Section 18304
Adopted: September 9, 2013
109
Chapter One: Bylaws of the Governing Board
BP 1610
DISTRICT MISSION
(League BP 1200)
The mission of the Cabrillo Community College District is:
Cabrillo College is a dynamic, diverse and responsive educational community dedicated to
helping all students achieve their academic, career, and personal development goals.
The mission is evaluated and revised on a regular basis.
Legal Reference: Accreditation Standard I
Adopted: September 9, 2013
110
Chapter One: Bylaws of the Governing Board
BP 1620
SPECIAL AND EMERGENCY MEETINGS
(League BP 2320)
Special meetings may from time to time be called by the President of the Board or by a majority
of the members of the Board. Notice of such meetings shall be posted at least 24 hours before
the time of the meeting, and shall be noticed in accordance with Brown Act. No business other
than that included in the notice may be transacted or discussed.
Emergency meetings may be called by the President of the Board when prompt action is needed
because of actual or threatened disruption of public facilities under such circumstances as are
permitted by the Brown Act, including work stoppage, crippling disasters, and other activity that
severely impairs public health or safety.
No closed session shall be conducted during an emergency meeting, except as provided for in the
Brown Act to discuss a dire emergency.
The Superintendent/President shall be responsible to ensure that notice of such meetings is
provided to the local news media as required by law.
Legal References:
Education Code Section 72129;
Government Code Sections 54956, 54956.5, and 54957
Adopted: September 9, 2013
111
Chapter One: Bylaws of the Governing Board
BP 1630
AGENDAS
(League BP 2340)
An agenda shall be posted adjacent to the place of meeting at least 72 hours prior to the meeting
time for regular meetings. The agenda shall include a brief description of each item of business
to be transacted or discussed at the meeting. If requested, the agenda shall be provided in
appropriate alternative formats so as to be accessible to persons with a disability.
No business may be acted on or discussed which is not on the agenda, except when one or more
of the following apply:
a majority decides there is an “emergency situation” as defined for emergency
meetings;
two-thirds of the members (or all members if less than two-thirds are present)
determine there is a need for immediate action and the need to take action came to the
attention of the Board subsequent to the agenda being posted;
an item appeared on the agenda of and was continued from a meeting held not more
than five days earlier.
The order of business may be changed by consent of the Board.
The Superintendent/President shall establish administrative procedures that provide for public
access to agenda information and reasonable annual fees for the service.
Members of the public may place matters directly related to the business of the District on an
agenda for a board meeting by submitting a written summary of the item to the
Superintendent/President. The written summary must be signed by the initiator. The Board
reserves the right to consider and take action in closed session on items submitted by members of
the public as permitted or required by law.
Agendas shall be developed by the Superintendent/President in consultation with the Board
President.
Agenda items submitted by members of the public must be received by the office of the
Superintendent/President two weeks prior to the regularly scheduled board meeting.
Agenda items initiated by members of the public shall be placed on the Board’s agenda following
the items of business initiated by the Board and by staff. Any agenda item submitted by a member
of the public and heard at a public meeting cannot be resubmitted before the expiration of a 90 day
period following the initial submission.
Legal References: Education Code Sections 72121 and 72121.5;
Government Code Sections 6250 et seq. and 54954 et seq.
Adopted: September 9, 2013
112
Chapter One: Bylaws of the Governing Board
BP 1640
PUBLIC PARTICIPATION AT BOARD MEETINGS
(League BP 2345)
The Board shall provide opportunities for members of the general public to participate in the
business of the Board.
Members of the public may bring matters directly related to the business of the District to the
attention of the Board in one of two ways:
There will be a time at each regularly scheduled board meeting for the general public to
discuss items not on the agenda. Members wishing to present such items shall submit a
written request at the beginning of the meeting to the Superintendent/President that
summarizes the item and provides his/her name and organizational affiliation, if any. No
action may be taken may be taken by the Board on such items.
Members of the public may place items on the prepared agenda in accordance with the
Board Policy titled Agendas.
A written summary of the item must be submitted to the Superintendent/President at least two
weeks prior to the Board meeting. The summary must be signed by the initiator, contain his/her
residence or business address, and organizational affiliation, if any.
Members of the public also may submit written communications to the Board on items on the
agenda and/or speak to agenda items at the Board meeting. Written communication regarding
items on the Board's agenda should reach the office of the Superintendent/President not later
than five working days prior to the meeting at which the matter concerned is to be before the
Board. All such written communications shall be dated and signed by the author, and shall
contain the residence or business address of the author and the author's organizational affiliation,
if any.
If requested, writings that are public records shall be made available in appropriate alternative
formats so as to be accessible to persons with a disability.
Claims for damages are not considered communications to the Board under this rule, but shall be
submitted to the District.
Legal References: Education Code Section 72121.5;
Government Code Sections 54954.3 and 54957.5
Adopted: September 9, 2013
113
Chapter One: Bylaws of the Governing Board
BP 1650
SPEAKERS
(League BP 2350)
Persons may speak to the Board either on an agenda item or on other matters of interest to the
public that are within the subject matter jurisdiction of the Board.
Oral presentations relating to a matter on the agenda, including those on the consent agenda,
shall be heard before a vote is called on the item.
Persons wishing to speak to matters not on the agenda shall do so at the time designated at the
meeting for public comment.
Those wishing to speak to the Board are subject to the following:
The President of the Board may rule members of the public out of order if their
remarks do not pertain to matters that are within the subject matter jurisdiction of the
Board or if their remarks are unduly repetitive.
Non-scheduled substitutes may not speak in place of scheduled speakers unless
alternates have been submitted on the original request.
Employees who are members of a bargaining unit represented by an exclusive
bargaining agent may address the Board under this policy, but may not attempt to
negotiate terms and conditions of their employment. This policy does not prohibit
any employee from addressing a collective bargaining proposal pursuant to the public
notice requirements of Government Code Section 3547 and the policies of this Board
implementing that section.
They shall complete a written request to address the Board at the beginning of the
meeting at which they wish to speak.
The request shall include the person’s name and name of the organization or group
represented, if any, and a statement noting the agenda item or topic to be addressed.
No member of the public may speak without being recognized by the President of the
Board.
Each speaker will be allowed a maximum of three minutes per topic. Thirty minutes
shall be the maximum time allotment for public speakers on any one subject
regardless of the number of speakers at any one Board meeting. At the discretion of a
majority of the Board, these time limits may be extended.
Each speaker coming before the Board is limited to one presentation per specific
agenda item before the Board, and to one presentation per meeting on non-agenda
matters.
Legal References: Education Code Section 72121.5;
Government Code Sections 54950 et seq.
Adopted: September 9, 2013
114
Chapter One: Bylaws of the Governing Board
BP 1670
SUPERINTENDENT/PRESIDENT SUCCESSION
(League BP 2432)
The Board delegates authority to the Superintendent/President to appoint an acting
Superintendent/President to serve in his/her absence for short periods of time, not to exceed 30
calendar days at a time.
In the absence of the Superintendent/President and when an acting Superintendent/ President has
not been named, administrative responsibility shall reside with (in order):
Chief Instructional Officer
Chief Student Services Officer
Chief Business Officer
Chief Human Resources Officer
The Board shall appoint an acting Superintendent/President for periods exceeding 30 calendar
days.
Legal References:
Education Code Sections 70902(d) and 72400;
Title 5 Section 53021(b)
Adopted: September 9, 2013
115
Chapter One: Bylaws of the Governing Board
BP 1680
POLITICAL ACTIVITY
(League BP 2716)
Members of the Board shall not use District funds, services, supplies, or equipment to urge the
passage or defeat of any ballot measure or candidate, including, but not limited to, any candidate
for election to the Governing Board.
Initiative or referendum measures may be drafted on an area of legitimate interest to the District.
The Board may by resolution express the Board’s position on ballot measures. Public resources
may be used only for informational efforts regarding the possible effects of District bond issues
or other ballot measures.
Legal References: Education Code Sections 7054, 7054.1, and 7056;
Government Code Section 8314
Adopted: September 9, 2013
116
Chapter One: Bylaws of the Governing Board
BP 1690
PERSONAL USE OF PUBLIC RESOURCES
(League BP 2717)
No member of the Governing Board shall use or permit others to use public resources, except
that which is incidental and minimal, for personal purposes or any other purpose not authorized
by law.
Legal References: Government Code Section 8314;
Penal Code Section 424
Adopted: September 9, 2013
117
Chapter One: Bylaws of the Governing Board
BP 1700
COMMUNICATIONS AMONG BOARD MEMBERS
(League BP 2720)
Members of the Governing Board shall not communicate among themselves by the use of any
form of communication (e.g., personal intermediaries, e-mail, or other technological device) in
order to reach a collective concurrence regarding any item that is within the subject matter
jurisdiction of the Board. In addition, no other person shall make serial communications to
Board Members.
Legal Reference: Government Code Section 54952.2
Adopted: September 9, 2013
118
Chapter One: Bylaws of the Governing Board
BP 1710
BOARD MEMBER COMPENSATION
(League BP 2725)
Members of the Governing Board who attend all Board meetings shall not receive remuneration.
The student member of the Governing Board shall not receive remuneration. In the event that
the Governing Board acts to receive remuneration at a future dates, any member of the Board
who does not attend all meetings held by the Board in any month shall receive, as compensation,
an amount not greater than the pro rata share of the number of meetings actually attended.
In the event that the Governing Board acts to receive remuneration at a future date, any member
of the Governing Board may be paid for a meeting when absent if the Board, by resolution, finds
that at the time of the meeting the member is performing services outside the meeting for the
community college district, is ill, on jury duty, or the absence is due to a hardship deemed
acceptable by the Board.
Legal Reference: Education Code Section 72024
Adopted: September 9, 2013
119
Chapter One: Bylaws of the Governing Board
BP 1720
BOARD MEMBER HEALTH BENEFITS
(League BP 2730)
Members of the Governing Board shall be permitted to participate in the District’s health benefit
programs. The benefits of members of the Board through the District’s health benefits programs
shall be at the individual board member’s expense and limited to medical and dental benefits.
Legal References: Government Code Sections 53201 and 53208.5
Adopted: September 9, 2013
120
Chapter Two: Administration and Organization
BP 2410
BOARD POLICY AND ADMINISTRATIVE PROCEDURE
(League BP 2410)
The Board may adopt such policies as are authorized by law or determined by the Board to be
necessary for the efficient operation of the District. Board policies are intended to be statements of
intent by the Board on a specific issue within its subject matter jurisdiction.
The policies have been written to be consistent with provisions of law, but do not encompass all
laws relating to District activities. All District employees are expected to know of and observe all
provisions of law pertinent to their job responsibilities.
Policies of the Board may be adopted, revised, added to or amended at any regular board meeting
by a majority vote. Proposed changes or additions shall be introduced not less than one regular
meeting prior to the meeting at which action is recommended.
Administrative procedures are to be issued by the appropriate college Superintendent/President as
statements of method to be used in implementing Board Policy. Such administrative procedures
shall be consistent with the intent of Board Policy. Administrative procedures may be revised as
deemed necessary by the Superintendent/President.
The Superintendent/President shall, annually, provide each member of the Board with any revisions
since the last time they were provided. The Board reserves the right to direct revisions of the
administrative procedures should they, in the Board’s judgment, be inconsistent with the Board’s
own policies.
Copies of all policies and administrative procedures shall be readily available to District employees
through the Superintendent/President’s web site.
Legal Reference: Education Code Section 70902; Accreditation Standard IV.B.1.b & e
See Administrative Procedure 2410 (under development as of February 11, 2013)
Adopted: February 11, 2013
Revised: September 9, 2013
121
Chapter Two: Administration and Organization
BP 2500
INSTITUTIONAL PLANNING
(League BP 3250)
The Superintendent/President shall ensure that the District has and implements a broad-based
comprehensive, systematic and integrated system of planning that involves appropriate segments
of the college community and is supported by institutional effectiveness research.
The planning system shall include plans required by law, including, but not limited to:
Long Range Educational or Academic Master Plan, which shall be updated periodically
as deemed necessary by the Governing Board
Facilities Plan
Faculty and Staff Diversity Plan
Student Equity Plan
Matriculation Plan
Transfer Center Plan
Cooperative Work Experience Plan
Extended Opportunity Programs and Services (EOPS) Plan
The Superintendent/President shall submit those plans for which Governing Board approval is
required by Title 5 to the Board.
The Superintendent/President shall inform the Governing Board about the status of planning and
the various plans.
The Superintendent/President shall ensure the Governing Board has an opportunity to assist in
developing the general institutional mission and goals for the comprehensive plans.
Legal References: Accreditation Standard I.B;
Title 5 Sections 51008, 51010, 51027, 53003, 54220, 55080, 55190, 55250,
55510, and 56270 et seq.
Adopted: September 9, 2013
122
Chapter Five: Personnel and Human Resources
BP 2560
WORKPLACE VIOLENCE
(League BP 3510)
The Board is committed to providing a District work and learning environment that is free of
violence and the threat of violence. The Board’s priority is the effective handling of critical
workplace violence incidents, including those dealing with actual or potential violence.
The Superintendent/President shall establish administrative procedures that ensure that
employees are informed regarding what actions will be considered violent acts, and requiring any
employee who is the victim of any violent conduct in the workplace, or is a witness to violent
conduct to report the incident, and that employees are informed that there will be no retaliation
for such reporting.
Legal References:
Cal/OSHA: Labor Code Sections 6300 et seq;
8 California Code of Regulations Section 3203;
"Workplace Violence Safety Act of 1994" (Code of Civil Procedure Section 527.8
and Penal Code Sections 273.6 and 12021)
Adopted: September 9, 2013
123
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 5, 2013
SUBJECT:
Board Policy Revisions: Office of Instruction, First Reading
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 19
G.4
INFORMATION
BACKGROUND:
The District is in the process of revising Board Policies utilizing the California Community College
League’s model policies as applicable. Attached are revisions to Board Policies in the Instruction
component as listed below:
Board Policy
Action
BP 7010 Scheduling and Funding of Community Education
Classes
BP 7020 Employment of Community Education Class Leaders
BP 7030 Refund of Community Education Fees
BP 7040 Open Admission to Community Education Classes
BP 7050 Certificates of Completion for Community Education
Classes
BP 7060 Recording of Community Education Classes
BP 7070 Evaluation of Community Education Classes
BP 7080 Community Education Activities
BP 7090 Use of College Facilities by Non-College Users
BP 7100 Use of Alcoholic Beverages and Illegal Drugs
Forbidden on Campus
BP 3170 Matriculation
BP 3200 Open Enrollment
BP 3600 Disabled Student Services
BP 3710 Securing of Copyright
BP 3831 Grade Changes
BP 3840 Standards of Scholarship
BP 3850 Probation, Disqualification, and Dismissal
BP 3860 Academic Renewal
Policy Rescinded
Policy Rescinded
Policy Rescinded
Policy Rescinded
Policy Rescinded
Policy Rescinded
Policy Rescinded
Policy Rescinded
Renumbered Admin Services BP 4610
Renumbered Admin Services BP 4620
Renumbered Student Services BP 5050
Renumbered Student Services BP 5052
Renumbered Student Services BP 5140
Renumbered Admin Services BP 4415
New
New
New
New
Board policies are presented as a first reading for Governing Board review and will return for action at
the next Governing Board meeting.
Administrator Initiating Item:
Kathleen Welch, Vice President, Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
Yes  No
 Yes  No
Final
Disposition
124
SCHEDULINGANDFUNDINGOF BP7010
COMMUNITYEDUCATIONCLASSES
The Governing Board authorizes that Community Education classes may be scheduled
during the hours, length of time and period during the school year which are determined
appropriate for the subject matter and the audience served.
Student fees are authorized to cover, but not exceed, the cost of developing and maintaining
the fee-supported class program. Community Education classes may provide instruction for
remuneration by contract, or with contributions or donations of individuals or groups.
Legal Reference: Education Code Sections 78302 and 78305.
Adopted: June 6, 1988
Recommended deletion.
125
EMPLOYMENT OF COMMUNITY
EDUCATION CLASS LEADERS BP 7020
Community Education Class Leader is the employment classification for those who conduct
Community Education classes. Class Leaders are selected by the Vice President/Assistant
Superintendent, Instruction upon recommendation by the Community Education
Coordinator and the Dean of Occupational and Community Development. Class Leaders are
not required to hold California community college teaching credentials, but they must have
the appropriate education and experience as recommended by the Community Education
Coordinator and the Dean of Occupational and Community Development and determined
by the Vice President/Assistant Superintendent, Instruction.
Time spent instructing Community Education classes does not accrue toward attainment of
tenure or completion of a 60% regular assignment for certificated employees of the District.
Payments for leading Community Education classes are based on hourly rates and/or on
percentages of net income in individual classes.
Minimum enrollments are set for each class. If that number is not reached, the class may
be cancelled, or by mutual agreement, the payment to the class leader may be altered so
that fees collected cover costs.
Legal Reference: Education Code Sections 78300, 78301, 78302, 78303, 78304 and 78305;
and Ca. Adm. Code, Title 5, Sections 55001 and 55006.
Adopted: June 6, 1988
Revised: July 1, 1995
Recommended deletion.
126
REFUND OF COMMUNITY EDUCATION FEES
BP 7030
Registration fees paid for classes and events which are cancelled by the Community Education Office
shall be refunded in full. For other classes and events, participants shall receive funds according to the
following:
The Community Education Office must be notified no later than three days prior to the start of class. All
refunds will be less a processing fee set annually by the Vice President/Assistant Superintendent, Instruction
upon recommendation by the Community Education Coordinator and the Dean of Occupational
and Community Development.
No refunds are allowed for special one-time events, such as concerts or plays, for which admission is by
ticket.
Legal Reference: None
Adopted: June 6, 1988
Revised: May 1, 1996
Recommend deletion. Incorporated refund policy into AR 7000 Community Education Classes
127
OPENADMISSIONTOCOMMUNITYEDUCATIONCLASSES
BP7040
Community Education classes are open for admission of all adults who may profit from the
classes offered. Minors may participate in appropriate classes specifically designed for
them, and they also may be admitted to other classes at the discretion of the class leader, the
Community Education Coordinator and the Dean of Occupational and Community
Development.
Since Community Education classes are fee supported, registrants must pay the
established class fees before admission to classes.
Legal Reference: Education Code Section 78301.
Adopted: June 6, 1988
Revised: May 1, 1995
Recommended deletion.
128
CERTIFICATESOFCOMPLETIONFOR
COMMUNITYEDUCATIONCLASSES
BP7050
The Governing Board authorizes the granting of appropriate certificates or other recognition
of skill or accomplishment earned in Community Education classes.
The selection of programs or individual classes for which certificates may be issued is by
recommendation of the Community Education Coordinator and the Dean of Occupational
and Community Development, and determined by the Vice President/Assistant
Superintendent, Instruction.
Legal Reference: Education Code Section 78303.
Adopted: June 6, 1988
Revised: May 1, 1995
Recommended deletion.
129
RECORDINGOFCOMMUNITYEDUCATIONCLASSES
7060
BP
The Governing Board retains the right and authorizes staff to record all or any part of class
presentations with any recording device, audio and/or video, and to use those recordings for
instructional purposes in any area of the college.
Legal Reference: None
Adopted: June 6, 1988
Recommended deletion.
130
EVALUATIONOFCOMMUNITYEDUCATIONCLASSES
7070
BP
In order to ensure that Community Education classes meet community needs, to maintain
quality and to improve the scope of offerings, the Governing Board authorizes and
encourages evaluation of Community Education classes and class leaders.
Suitable means of evaluation are recommended by the Community Education and the
Dean of Occupational and Community Development and are determined by the Vice
President/Assistant Superintendent, Instruction. Results of evaluations are reported to the
Governing Board annually.
Legal Reference: None
Adopted: June 6, 1988
Revised: May 1, 1995
Recommended deletion.
131
COMMUNITYEDUCATIONACTIVITIES BP7080
Community Education activities are intended to extend the college’s programs into the
community, and to attract support for the college by building relationships with other
entities in the community. The Cabrillo College Governing Board therefore authorizes the
establishment and maintenance of community activities which are developed, scheduled and
supervised through the Community Education Office within the Office of Instruction.
Community Education activities include cultural and recreational activities, community
development activities, and Civic Center Act activities. Included also are the functions
related to ticket sales for college events and selected events sponsored by non-college
organizations.
Community Education cultural and recreational activities are developed and maintained
on a fee basis in accordance with Governing Board policy on Community Education
classes.
Community development activities include special projects which may be accomplished
in cooperation with other community or governmental organizations and agencies. Those
special projects are developed in response to community need upon recommendation of
the Community Education Coordinator and the Dean of Occupational and Community
Development and approval by the Vice President/Assistant Superintendent, Instruction.
Civic Center Act activities include making available college facilities for the use of local
organizations when the college does not require the facilities to carry on its programs.
Legal Reference: Education Code Sections 78300 through 78305, and 82530 through
82540; and Ca. Adm. Code, Title 5, Section 55001.
Adopted: June 6, 1988
Revised: May 1, 1995
Recommended deletion.
132
Chapter Seven: Community Education, Operations, and Programs
BP 7090 Renumbered BP 4610 (Administrative Services)
Use of College Facilities by Non-college Users
There are Civic Centers at Cabrillo College. Those college facilities that serve as Civic
Centers are identified in the Facilities and Fee Schedule. Use of the Civic Centers shall
be granted as provided by law. The Superintendent/President shall establish procedures
regarding the use of District property and facilities, including property designated by the
District as a Civic Center, by community groups, outside contractors, and others.
The administrative procedure shall reflect the requirements of applicable law regarding
Civic Centers. The procedures shall include reasonable rules regarding the time, place,
and manner of use of District facilities. They shall assure that persons or organizations
using District property are charged such fees as are authorized by law. Public use of
District property shall not interfere with scheduled instructional programs or other
activities of the District on behalf of students.
No group or organization may use District property to unlawfully discriminate on the
basis of race, color, religion, ancestry, national origin, disability, sex (i.e., gender), or
sexual orientation, or the perception that a person has one or more of the foregoing
characteristics, or on any basis prohibited by law.
Use of the District’s Civic Centers will be only for the purposes described by the
California Legislature in Education Code Section 82537(a). These purposes include use
by associations “formed for recreational, educational, political, economic, artistic, or
moral activities of the public school districts” in order to “engage in supervised
recreational activities” or “meet and discuss, from time to time, as they may desire, any
subjects and questions which in their judgment appertain to the educational, political,
economic, artistic, and moral interests of the citizens of the communities in which they
reside” (Education Code Section 82537(a)). In granting permission to use the Civic
Centers, the District will not discriminate on the basis of viewpoint with regard to
organizations engaging in expressive activities on the topics and subject matters
articulated above.
Legal Reference: Education Code Sections 82537 and 82542
Adopted: June 6, 1988
Revised: May 1, 1989
Revised: May 1, 1995
Revised: November 4, 1996
Revised: December 5, 2011
Revised: August 5, 2013
1
133
Chapter Seven: Community Education, Operations, and Programs
BP 7100 Renumbered BP 4620 (Administrative Services)
Alcoholic Beverages
The Superintendent/President is authorized to enact procedures as appropriate and
permitted by law regarding serving alcoholic beverages on campus or at fund-raising
events held to benefit non-profit corporations. Alcoholic beverages shall not be served
on campus except in accordance with these procedures.
Legal Reference: Business and Professions Code Section 25608; 34 Code of Federal
Regulations Section 668.46(b)
Adopted: June 6, 1988
Revised: August 5, 2013
1
134
MATRICULATION
BP 3170Renumbered BP 5050 – Student Services
Cabrillo College is committed to serving adults of all ages who can profit from instruction,
and the college has a special responsibility to ensure equal access to postsecondary
education. Cabrillo College provides transfer education, employment preparation
instruction, continuing and community education and community services, as well as
student support services to enable students to participate successfully in the programs of the
college.
In carrying out these functions and responsibilities, Cabrillo College has an obligation to
assist students in attaining their educational goals by providing information and guidance
concerning the choices that are available to them.
Matriculation is a process which brings the college and the student into an agreement for
the purpose of realizing the student’s educational objective. The agreement acknowledges
responsibilities of both parties to attain those objectives through the college’s established
programs, policies, and requirements.
On the college’s part, the agreement includes:
1. an admissions process
2. an orientation to college programs, services and procedures
3. pre-enrollment assessment and counseling
4. advisement/counseling for course selection
5. a suitable curriculum or program of studies
6. continuous follow-up on student progress
7. institutional research and evaluation
On the student’s part, the agreement includes:
1. a statement of educational intent
2. diligence in class attendance and completion of assigned course work
3. maintaining progress toward an educational goal
Legal Reference: California Education Code Section 78211.5
Adopted: April 4, 1988
135
OPEN ENROLLMENT
BP 3200Renumbered BP 5052 (Student Services)
The Cabrillo College Governing Board recognizes its mission to help students overcome
barriers to education. The college shall, therefore, admit any person possessing a high school
diploma or equivalent or any person 18 years of age or older who is capable of profiting
from instruction. The admission of students under 18 years of age and not possessing a high
school diploma is covered in the special students policy.
It is the policy of the District that, unless specifically exempted by statute, every course
section or class the average daily attendance of which is to be reported for state aid
wherever offered and maintained by the District, shall be fully open to enrollment and
participation by any student who has been admitted to the college and who meets such
prerequisites and selection procedures as may be established under the California
Administrative Code, Title 5 Regulations.
A statement of the open enrollment policy will appear in the college catalog.
Legal Reference: Education Code Section 76000.
Adopted: April 4, 1988
136
DISABLED STUDENT SERVICES
BP 3600 Renumbered BP 5140 (Student Services)
The Cabrillo College Governing Board recognizes the need for the establishment of a
disabled student services program. The purpose of this program will be to provide
supportive services and special instruction for disabled individuals whose disability
necessitates such supportive services to assure access to the regular programs of Cabrillo
College.
These supportive services and special instruction are to be made available to those students who
demonstrate the potential to benefit from the regular programs of the institution. Students who meet criteria
established by federal and state regulations will be eligible for assistance from the disabled student services
program.
The primary goal of the disabled student services program is the fostering of mainstreaming,
independent living, and maximum integration of the qualified disabled individuals into the educational,
social, and economic community.
In accordance with the California Administrative Code, Title 5, the Cabrillo College Governing Board
has established a Disabled Student Services Program.
Legal Reference: Education Code Sections 71020, 78600 and 84850; and Ca. Adm. Code,
Title 5, Sections 56000 through 56088.
Adopted: April 4, 1988
137
Securing of Copyright
BP 3710 B P 4415 (Administrative Services)
The Superintendent/President is directed to develop appropriate administrative
procedures to implement the provisions of the Education Code which authorize the
securing of copyright protection for works, including but not limited to registering
copyrights and policing infringements, on behalf of the District. The procedures
developed by the [CEO]Superintendent/President’s designees shall assure that the
District may use, sell, give or exchange published materials and may license
materials prepared by the District in connection with its curricular and special
services.
In the development of these procedures, input the [ CEO ] shall be solicited the
input ofby the proper representatives of the college community in accordance with
the District’s policies regarding shared local decision making.
Reference:
Education Code Sections 72207, 81459, 17 United States Code 201
Adopted: April 4, 1988
Revised: ________, 2012
138
Chapter Three: Instruction and Instructional Programs
BP 3831
Grade Changes
(CCLP BP 4231)
The Superintendent/President shall implement procedures to assure the accuracy and
integrity of all grades awarded by faculty. The procedures shall include, but not
necessarily be limited to, the following:

Assurance that in the absence of mistake, bad faith, fraud or incompetence, the
grades awarded by faculty shall be final.

Procedures for students to challenge the correctness of a grade.

The installation of security measures to protect grade records and grade storage
systems from unauthorized access.

Limitations on access to grade records and grade storage systems.

Discipline for students or staff who are found to have gained access to grade
records without proper authorization or to have changed grades without proper
authorization.

Notice to students, faculty, transfer institutions, accreditation agencies and law
enforcement agencies if unauthorized access to grade records and grade storage
systems is discovered to have occurred.
Legal References: Education Code Sections 76224 and 76232; Title 5 Section 55025
Adopted:
1
139
Chapter Three: Instruction and Instructional Programs
BP 3840
Standards of Scholarship
(CCLC BP 4220)
The Superintendent/President or designee shall establish procedures that establish
standards of scholarship consistent with the provisions of Title 5 Sections 55020 et seq.,
55030 et seq., 55040 et seq., and Board policy.
These procedures shall address: grading practices, academic record symbols, grade point
average, credit by examination, academic and progress probation, academic and progress
dismissal, academic renewal, course repetition, limits on remedial coursework, and grade
changes.
These procedures shall be described in the Cabrillo College catalog.
Legal References: Education Code Section 70902(b)(3); Title 5 Sections 55020 et seq.,
55030 et seq., and 55040 et seq.
Adopted:
1
140
Chapter Three: Instruction and Instructional Programs
BP 3850
Probation, Disqualification, and Readmission
(CCLC BP 4250)
Probation
A student shall be placed on academic probation if he or she has attempted a minimum of 12
semester units of work and has a grade point average of less than a "C" (2.0).
A student shall be placed on progress probation if he or she has enrolled in a total of at least 12
semester units and the percentage of all units in which the student has enrolled, for which entries
of "W," "I," and “NP” were recorded reaches or exceeds 50 percent.
A student who is placed on probation may submit an appeal in accordance with procedures to be
established by the President/Superintendent or designee.
A student on academic probation shall be removed from probation when the student's
accumulated grade point average is 2.0 or higher. A student on progress probation shall be
removed from probation when the percentage of units in the categories of "W," "I," "NC," and
“NP” drops below 50 percent.
Dismissal
A student who is on academic probation shall be subject to dismissal if the student has earned a
cumulative grade point average of less than 2.0 in all units attempted in each of three consecutive
semesters.
A student who is on progress probation shall be subject to dismissal if the cumulative percentage
of units in which the student has been enrolled for which entries of "W," "I," or “NP” are
recorded in at least three consecutive semesters reaches or exceeds 50 percent.
A student who is subject to dismissal may submit a written appeal in compliance with
administrative procedures. Dismissal may be postponed and the student continued on probation
if the student fulfills the established criteria in AR 3850.
Readmission
A student who has been dismissed may request reinstatement according to the criteria contained
in AR 3850.
Readmission may be granted, denied, or postponed according to criteria contained in
administrative procedures.
The Superintendent/President or designee shall develop procedures for the implementation of
this policy that comply with the Title 5 requirements.
References: Education Code Section 70902(b)(3); Title 5 Sections 55030-55034
Adopted:
1
141
Chapter Three: Instruction and Instructional Programs
BP 3860
Academic Renewal
(CCLC BP 4240)
Previously recorded substandard academic performance may be disregarded if it is not
reflective of a student's demonstrated ability. The Superintendent/President or designee
shall establish procedures that provide for academic renewal.
Legal Reference: Title 5 Section 55046
Adopted:
1
142
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 5, 2013
SUBJECT:
2012-13 and 2013-14 Budget Planning Update
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 10
G.5
BACKGROUND:
The Governing Board approved the 2013-14 Preliminary Budget on June 10. The highlights of the 201314 state budget includes the following funding plan for California Community Colleges:
$38million more in categorical funding than was proposed by the Governor
$50 million for Student Success and Support- including $15million for DSPS, $15 million for EOPS, and
$8 million for CalWORKs.
A COLA of 1.57% and funding to restore access of 1.63%
$30 million for deferred maintenance (specified as one time funds, though paid with budget year money).
$25 million for local planning grants related to new adult education consortia.
$48 million for energy efficiency activities related to Proposition 39 to be allocated in a manner determined
by the Chancellor’s Office. District reporting requirements will be specified in trailer legislation.
$16.9 million for the Online Education Initiative.
Cabrillo will receive approximately $137,000 for Scheduled Maintenance funding and $137,000 for State
Instructional equipment funding on a one-time basis for 2013-14.
$150,000 in funding for the Academic Senate.
The budget agreement will pay down $30million in deferrals in 2013-14.
The budget planning materials have been updated to reflect 2012-13 and 2013-14 state and local budget
changes. More changes will be made as the state releases trailer bills.
The Governing Board will be asked to approve the budget planning assumptions and 2013-14 Final
Budget at the September Board meeting.
Administrator Initiating Item:
Graciano Mendoza
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition
143
2013-14 Budget Reduction Process, Commitments, and Strategies (pages 144 - 146)
The 2013-14 Budget Reduction Process Commitments, Criteria and Strategies were updated to
reference the goals in the Strategic Plan and the need to design and implement the Student
Success Initiative for the college.
2012-13 through 2013-14 Budget Development Timeline (pages 147 - 148)
The budget calendar includes all shared governance and board meetings associated with the
budget planning process for 2013-14.
2013-14 Base Budget Planning Assumptions (page 149)
The 2012-13 through 2013-14 budget planning assumptions reflect the impact of the passage of
proposition 30 on state revenue anticipated by the college for 2012-13 and 2013-14.
Estimates have been updated to reflect the 1.57% COLA included in the 2013-14 state budget.
Although the college allocated resources to restore course offerings for 2013-14, no revenue
associated with these offerings is included in the budget planning assumptions.
Community Colleges do not receive backfill for shortfalls in redevelopment, local property tax or
student enrollment fee shortfalls. The apportionment shortfall for 2013-14 is currently estimated
at 2% or $1.2 million for Cabrillo.
The expenditure assumptions include the replacement of eight full-time faculty positions and the
allocation of funding to maintain the college’s enrollment and capture restoration funding of
1.6%; $750,000 for Cabrillo.
The District has concluded the bargaining process for all employee groups for the 2013-14 fiscal
year. The cost of the agreements has been added to the budget planning assumptions.
The 2013-14 Final Budget will be developed using the mid-case scenario. The projected deficit
for planning purposes is approximately $1.9 million. The college expects to have adequate
reserves to cover the deficit.
2013-14 through 2016-17 Multi-Year Base Budget Planning Assumptions (page 150)
The long-term projection for 2014-15 through 2016-17 projects new revenue in the form of
COLA.
With new revenue comes a requirement to hire new faculty in order to meet the faculty obligation
requirement. The faculty obligation number has been frozen since 2008 due to lack of funding.
The Board of Governors is expected to unfreeze the faculty obligation number in fall of 2014.
The college’s enrollment is declining. The college has allocated ongoing and one-time funding to
capture restoration funding and stabilize enrollment. The college may have to allocate more
funding in future years to maintain enrollment to the funding cap.
One-Time Operating Reserves (page 151)
The Business Office will close the fiscal year in the finance system in mid-August. The ending
balances for all funds will be included in the 2013-14 Final Budget document.
The college budgeted reserves of $3.1 million to balance the 2012-13 Final Budget. Changes in
the operating reserves are summarized as follows:
The college is anticipating budget savings of $1.5 million.
The college will use $666,503 of the operating reserves to restore the FTES reserve back
up to $1 million in 2013-14.
Operating reserve funds of $1.9 million will be used to balance the 2013-14 Final Budget.
$1.3 million of operating reserves will be used to fund the one-time (off-schedule) salary
increases for 2013-4.
The college allocated $24,736 in operating reserves for 2013-14 one-time expenditures.
April 8August 5, 2013 Board Meeting
144
2013-14 Budget Reduction Process Commitments,
Criteria and Strategies
The economic crisis affecting the state budget is conservatively projected to end soon. At the current time, our
best efforts at projecting the fiscal impact on Cabrillo indicate that our state funding may begin to increase over
the next few years.
The intent of the following process commitments, criteria and strategies is to enable Cabrillo to move from
being a college that ishas been organized and staffed to operate on a $60 million budget to an organization and
staffing level that can deliver sustainable services to the community within a smaller budgetthe ongoing
resource allocation from the state.
I.
Process Commitments
A.
Link Budget planning, including program and service changes and redesign efficiencies, to long
range planning, including the evaluation of the impact on student success.
B.
Utilize the appropriate forums to dialogue about the restructuring, consolidation, reductions,
and/or elimination of programs and services resulting from a reduction in resources.
C.
In the event that program and workforce reductions are necessary, the college will work to
preserve faculty, staff and management positions when possible and, if not possible, will assist
with employment-related transitional issues.
D.
The process will be characterized by openness, respect, sensitivity, and inclusiveness.
The College Master Plan provided the general framework for the following criteria:
II.
Criteria
A.
Compliance Requirements
1.
Maintain accreditation standards of the college and academic programs
Maintain state and federal compliance requirements (Strategic Plan Goal B) e.g.:
2.
50% law
Full-Time faculty obligation number (FON)
Accessibility
B.
Preserve transfer, basic skills, and Career Technical Education so students are able to complete
their academic goals (Strategic Plan Goal A)
Core courses toward an AA/AS
General education breadth
Labor market
C.
Minimize negative impact on student success (Strategic Plan Goal A) e.g.
ARCC
D.
Optimize enrollment to achieve maximum state revenues.
E.
Minimize impact of non-base budget programs on General Fund (Strategic Plan Goal A)
Ancillary/Auxiliary operations
Revised 2/27/137/29/13
145
Categorical and grant-funded programs
III.
F.
Maximize efficiency of programs and services (Strategic Plan Goal A and Technology Plan)
Are college programs and services efficient?
WSCH/FTEF
Non-redundant
G.
Minimize the negative impact on the operational needs of new and existing facilities (Strategic
Plan Goal B and Facilities Master Plan)
H.
Optimize effective utilization of college facilities (Strategic Plan Goal B)
I.
Maximize flexibility and opportunities for employees (Process Commitment C)
Strategies
A.
Design and implement the Student Success Initiative for the college.
B.
Review all auxiliary and categorical program budgets with the appropriate budget administrator
to identify reductions.
C.
Evaluate college-wide services and systems; explore alternative models across components;
reduce costs, reduce duplication of function, and increase efficiencies throughout the college.
D.
Management of personnel budget.
Process Overview
Utilize salary savings for vacant positions to reduce the overall budget reduction target.
Salary savings may be used to fund replacements for vacant positions based on demonstrated
need and the approval of the Vice President/President.
Salary savings may not be used to cover other operating expenses or equipment purchases.
Cabinet may approve the recruitment of vacant positions based on demonstrated need.
Human Resources will provide a list of vacant positions and the status of recruitments on a
weekly basis.
Administrative Services will provide a report of cumulative salary savings on a monthly
basis.
E.
Evaluate facility use for efficiency and effectiveness.
Watsonville
Scotts Valley
Energy Use Reduction
F.
Discuss compensation and benefit programs with all employee groups.
146
IV.
Historical Data Available
A.
Internal Data
Accreditation Self-Study http://www.cabrillo.edu/services/pro/accred/index.html
Budget & Benefits Information Center:
http://www.cabrillo.edu/internal/adminservices/budgetcenter/
Educational Master Plan: http://www.cabrillo.edu/services/pro/masterPlan/
FACT Books http://www.cabrillo.edu/services/pro/factbook/
Program Planning Pages http://pro.cabrillo.edu/pro/factbook/programPlanningTables.html
Strategic Plan: http://pro.cabrillo.edu/cmp/
Technology Plan: http://www.cabrillo.edu/services/pro/accred/pdf/ITTP.pdf
B.
External Data
Fiscal Data Abstract 06-07
Current Cost of Education 06-07
WASC Accreditation Standards
http://www.cabrillo.edu/services/pro/accred/pdf/ACCJC%20NEW%20STANDARDS.pdf
CABRILLO COLLEGE
FY 2012-13 through 2013-14 Budget Development Timeline
August 5, 2013 Board Meeting
Nov./Dec. 2012
January 14, 2013
January 10, 2013
January 8/15/29,2013
January 18, 2013
January 23, 2013
February 11, 2013
February 19, 2013
February 27, 2013
March 4, 2013
March, 2013
March 5/26, 2013
March 6, 2013
March 6/20, 2013
April, 2013
April 8, 2013
April 9/23, 2013
April 3, 2013
April 3/17, 2013
April - June 2013
May 6, 2013
May 7/28, 2013
May 1, 2013
May 1/15, 2013
May 25, 2013
CPC/BOARD MEETING
Action Items;
- Academic Staffing Recommendation- Replace six full-time faculty positions for Fall 2013
BOARD MEETING
Information Items:
- 2012-2014 Budget Update
2013-14 GOVERNOR'S STATE BUDGET
ADMINISTRATIVE COUNCIL
STATE BUDGET WORKSHOP
MANAGER'S MEETING/CPC MEETING
Review Governor's Budget and impact of Proposition 30
- Discussed major components of budget planning parameters for 2013-14
-Increase the replacement of full-time teaching faculty from six to eight for Fall 2013
-Permanently fund 280 teach units to stabilize enrollment and capture restoration funding for 2012-13
- Updated revenue assumptions to include 2012-13 restoration funding
BOARD MEETING
Information Items:
- Budget Update
ADMINISTRATIVE COUNCIL
CPC MEETING
Information Items:
- Update Budget Parameters FY 2012-13 through 2016-17
- Update Budget Development Timeline- FY 2013-14
- Review Strategies, Commitments and Criteria
BOARD MEETING
Information Items:
- Update Budget Parameters FY 2012-13 through 2016-17
- Update Budget Development Timeline- FY 2013-14
- Review Strategies, Commitments and Criteria
First Principal Apportionment 2012-13/ 2012-13 Recal
ADMINISTRATIVE COUNCIL
MANAGERS MEETING
CPC MEETINGS
Continue to evaluate/revise Planning Parameters
BOARD MEETING
Action Items:
- Update Budget Parameters FY 2012-13 through 2016-17
- Update Budget Development Timeline- FY 2013-14
- Review Strategies, Commitments and Criteria
ADMINISTRATIVE COUNCIL
MANAGERS MEETING
CPC MEETINGS
2012-13 Negotiations- All groups
BOARD MEETING
ADMINISTRATIVE COUNCIL
MANAGERS MEETING
CPC MEETINGS
Governor's May Revise for 2013-14 released
147
CABRILLO COLLEGE
FY 2012-13 through 2013-14 Budget Development Timeline
August 5, 2013 Board Meeting
June 2013
June 5, 2013
June 5/19, 2013
June 10, 2013
June 11, 2013
August 5, 2013
August 6/27, 2013
August 7, 2013
August 7/21, 2013
September 9, 2013
September 10/24, 2013
September 4, 2013
September 4/18, 2013
Second Principal Apportionment 2011-12 Received
MANAGERS MEETING
CPC MEETINGS
Action Items:
- 2013-14 Preliminary Budget
Information Items:
- 2013-14 Updated Budget Planning Parameters Final Budget
BOARD MEETING
Action Items:
- 2013-14 Preliminary Budget
Information Items:
- 2013-14 Updated Budget Planning Parameters Final Budget
ADMINISTRATIVE COUNCIL
BOARD MEETING
Information Items:
- 2013-14 through 2015-16 Budget Planning Parameters
ADMINISTRATIVE COUNCIL
MANAGERS MEETING
CPC MEETINGS
BOARD MEETING
Action Items:
- 2013-14 through 2015-16 Budget Planning Parameters
- 2013-14 Final Budget
ADMINISTRATIVE COUNCIL
MANAGERS MEETING
CPC MEETINGS
Cabrillo's budget planning process for 2013-14 began late due to the uncertainty surrounding the passage of Proposition 30.
The 2014-15 budget plannning cycle will begin in September, 2013.
148
August 5, 2013 Board Meeting
149
2013-14 Base Budget Planning (Best, Mid, Worst Case)
2012-13 Structural Deficit
2012-13 Revenue Adjustments
A. Restoration funds- 1.6%
B. Revenue Adjustment for Prop 30 passing
2013-14 Revenue Adjustment
2013-14 Revenue adjustments
A. Restoration/Growth @ 1.63%
B. COLA @ 1.57%
C. Deficit factor for apportionment shortfalls (3%, 2%, 1%)
D. Other
TOTAL Revenue Adjustment
2013-14 Expenditure Adjustments
Full-time Faculty Obligation - Replace 7, 8, or 9 vacancies
2012-13 Funded positions 196.25
2013-14 Funded positions 193.75 with 8 replacements
Fall 2013 frozen FON- 189.6 /Unfrozen 211.6
Add Teaching Units to maintain enrollment cap from 2012-13 (300, 268, 260)
Add Teaching Units to capture 2% restoration/growth in 2013-14
Step, Column, Longevity, etc
Medical Benefit Increase- 8% (50%-50% cost share = 1/2)
Retiree Medical Benefit Increase
PERS and Other Mandatory Benefit Rate Increases
Permanent Salary Schedule increases- all groups
Total Expenditure Adjustments
Projected 2013-14 Structural Balance (Deficit) *
One-time Reserves used to bridge deficit
Net Deficit for 2013-14
Worst
Case
(2,500,000)
Range
MidRange
(2,500,000)
Best
Case
(2,500,000)
750,000
1,681,326
750,000
1,681,326
800,000
1,681,326
0
0
(1,650,000)
0
781,326
0
850,000
(1,200,000)
50,000
2,131,326
855,000
900,000
(550,000)
100,000
3,786,326
57,000
95,000
133,000
1.5
(531,000)
?
(322,000)
(178,000)
(85,000)
(165,000)
(487,000)
(1,711,000)
(3,429,674)
2.5
(474,360)
?
(322,000)
(178,000)
(85,000)
(165,000)
(487,000)
(1,616,360)
(1,985,034)
1,985,034
0
3.5
(460,200)
?
(322,000)
(178,000)
(85,000)
(165,000)
(487,000)
(1,564,200)
(277,874)
(3,429,674)
(277,874)
* Does not include categorical program impacts on the general fund.
Student Success expenditures moved to restricted fund: Additional 10 days for Counseling contracts, new counseling position, TUs for orientation courses.
The salary/benefit budget includes a credit to the expense lines of $300k for salary/benefit savings.
150
August 5, 2013 Board Meeting
2013-14 through 2016-17
Base Budget
Planning Parameters
2013-14
Projected
Difference between ongoing Revenues & Expenses (Structural Deficit)
Increase in State Revenue Anticipated
A. Restoration/Growth
B. 1/2 COLA @1.57%, 2.3%, 2.5%, 2.7%*
C. Deficit Factor (Prop. Tax, RDA, Student Enrollment Fees)
D. Other
Net change in revenue
Net Increases in Ongoing Expenses
Full-time Faculty Position changes (2.5) (net of adjunct backfill) , 15, 8, 6
Add Teaching Units to maintain enrollment cap from 2012-13 (300,268,260)
Add Teaching Units to capture restoration/growth for 2013-14
Step, Column, Longevity Increases, etc.
Medical Plan Rate Increase-- 8% (50%-50% cost share in place)
Retiree Benefit Increase
PERS and Other Mandatory Benefit Rate Increases
STRS Rate Increase
Worker's Comp, Unemployment Insurance
TRAN Interest Expense
Utilities
Net Operating Increases
Labor agreements- all groups
Total Expenditure Increases
Budget Reductions
Ongoing Shortfall*
Operating Reserves available to bridge deficit
2014-15
Projected
(68,674)
2016-17
Projected
(1,985,034)
(1,890,034)
(1,715,034)
?
?
?
?
1,265,000
?
1,375,000
?
1,485,000
(720,034)
(515,034)
(230,034)
?
?
?
(487,000)
(1,616,360)
?
?
(325,000)
(230,000)
(145,000)
(150,000)
?
(50,000)
(20,000)
(100,000)
(150,000)
?
(1,170,000)
?
?
(325,000)
(230,000)
(145,000)
(175,000)
?
(50,000)
(25,000)
(100,000)
(150,000)
?
(1,200,000)
?
?
(325,000)
(230,000)
(145,000)
(175,000)
?
(50,000)
(30,000)
(100,000)
(150,000)
?
(1,205,000)
?
?
?
?
(1,985,034)
1,985,034
(1,890,034)
(1,715,034)
(1,435,034)
?
850,000
(1,200,000)
50,000
(368,674)
95,000
(474,360)
?
(322,000)
(178,000)
(85,000)
(165,000)
?
*Deficit net of One-time funds
0
Cost of 1% for all employees = $425,000
RDA continues to be a major threat. The RDA shortfall was backfilled for 2012-13 but there is no guarantee this will continue.
Although RDA will be backfilled for 2012-13, the state is delaying payments to CCCs because of a cash shortfall, increasing
the amounts CCCs must borrow (in addition to apportionment deferrals).
* COLA estimates projected based on School Services of California Financial Dartboard
2015-16
Projected
151
August 5, 2013
ONE-TIME OPERATING RESERVES
Reserves budgeted for 2012-13 Deficit
Projected
$3,142,914
ADD:
Projected Ending balance
LESS:
Restore FTES Reserve in 2013-14
Budgeted Deficit for 2013-14
One-time allocation Compensation agreements for 2013-14
One-time subfund allocation
Projected Operating Reserves available for 2013-14
* Does not include FTES reserve of $1,000,000 or the 5% General Reserve
$1,500,000
($666,503)
($1,985,034)
($1,300,000)
($24,736)
$666,641
Replacement for Page 152
AGENDA ITEM BACKGROUND
TO:
GOVERNING BOARD
FROM:
PRESIDENT
DATE:
August 5, 2013
SUBJECT:
Watsonville Center Annual Report 2013
REASON FOR BOARD CONSIDERATION
INFORMATION
ITEM NUMBER
G.6
ENCLOSURE(S)
Page 1 of 2
BACKGROUND
The Watsonville Center has been making higher education accessible to the population in Watsonville, southern
Santa Cruz County and the tri-county areas of Pajaro, Royal Oaks and Aromas since 1987. The facility consists of
four buildings: (Building A) A three-story multi-purpose facility with student services, a learning center,
computer and science labs as well as classrooms, (Building B) A two-story building primarily leased to
educational partners during the day, (Buildings C and D) The Solari Green Technology Center, including
classrooms, a computer lab, and a hands-on (shop) facility. Just over 1,931 students enrolled at the Center in
spring 2013, with an almost even split between those taking classes exclusively on site and those taking some
classes in Aptos, 42% and 41% respectively.
Our educational partners leasing classrooms have been Watsonville/Aptos Adult Education (WAAE) and the SOS
(Second Opportunity for Students) program through the County Office of Education. These two programs align
with Cabrillo’s mission by preparing students to succeed in college and by “helping all students achieve their
academic, career, and personal development goals.”
Instruction and educational support services
Classes in Watsonville allow students to complete the full range of general education requirements for AA/AS
degrees and transfer to four-year universities, certificates in Career Technical Education fields (Accounting,
Computer Applications & Business Technology, Construction & Energy Management, Criminal Justice, Culinary
Arts & Hospitality Management, Early Childhood Education, and Medical Assistant), certain prerequisites for
Allied Health fields, and basic skills in math, English, reading and ESL to prepare for transfer-level courses.
Instructional support services include programs such as Supplemental Instruction for math and other courses,
access to library materials and in-person assistance from a research librarian, tutorials and individualized skillbuilding labs in Reading, access to computers and other technology, and proctored exams.
Student Services
All Student Services are located on the first floor of Building A at the Watsonville Center: Enrollment Services
(Admissions/Records and Financial Aid), Counseling, Health Services, Student Affairs (Student Senate office,
student activity cards) and outreach hours for EOPS, Learning Skills and Puente. Services are provided until 6 pm
in Watsonville to better serve the larger evening population, and all services are provided in Spanish as well as
English. Students also receive more in-person support in navigating computer – based applications for enrollment
and financial aid. Assessments for math, English and ESL are scheduled regularly in the computer lab, and DSPS
provide individualized services as needed if students are unable to travel to the Aptos campus.
(Continued)
Administrator Initiating Item:
Rachel Mayo, Dean Education Centers
Kathie Welch, Vice President,
Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
Replacement for Page 153
Overview of enrollment patterns
Enrollment has decreased overall from last year, but the percentage decrease is smaller in Watsonville as
compared to the Aptos campus and college-wide overall. This is encouraging, given the number of changes over
the past couple of years that have impacted the enrollment of non-traditional students, many of whom take classes
at the Watsonville Center. These include changes in Financial Aid regulations, new rules limiting students course
repetitions, and compliance-driven course-level restrictions for Early Childhood Education courses taught in
Spanish.
The most notable percentage decrease in Watsonville (30%) is for students enrolling full time in Watsonville
classes only. The most significant percentage increase (29%) is for students enrolling in online classes along with
traditional delivery. In terms of numbers, the greatest shift is the decrease in students taking classes both in
Watsonville and Aptos (97 fewer) and for Latino students (68 fewer), which coincides closely with the overall
decrease in enrollment (66 fewer).
ENROLLMENT COMPARISONS WATSONVILLE , APTOS CAMPUS, AND COLLEGE-WIDE
SPRING 2012 TO SPRING 2013
Watsonville Enrollment (unduplicated)
Watsonville FTES*
Aptos Enrollment (unduplicated)
Aptos FTES*
College-wide Enrollment (unduplicated)
College-wide FTES*
SPRING 2012
1,997
399.91
11,979
4,183.43
13,617
5,284.44
SPRING 2013
1,931
385.73
11,393
3,972.70
13,050
5,034.71
CHANGE
-66
(3.3%)
-14.18 (3.5%)
-586
(4.8%)
-210.73 (5%)
-567
(4.2%)
-249.73 (4.9%)
*FTES is counted at the end of the semester. Census reflects enrollment at the fourth week of the semester.
ADDITIONAL SELECTED DEMOGRAPHICS, WATSONVILLE CENTER
SPRING 2012 – SPRING 2013 CENSUS
Hispanic/Latino
White
Concurrent High School
Concurrent Adult School
Completed BA or higher
High school grad
First time students
Continuing students
Watsonville classes only
Watsonville and online classes
Watsonville and Aptos classes
Day classes
Evening classes
Both day & evening classes
Enrolled full time, Watsonville classes only
Enrolled full time, college-wide classes
SPRING 2012
1,654 (82.8%)
227
(11.4%)
49
(2.5%)
29
(1.5%)
68
(3.4%)
1,257 (62.9%)
156
(7.8%)
1,370 (68.6%)
821 (41.1%)
79
(4%)
886
(44.4%)
488
(24.4%)
614
(30.7%)
870
(43.6%)
83
(4.2%)
621
(31.1%)
2
SPRING 2013
1,586 (81.2%)
233 (12.1%)
37
(1.9 %)
21
(1.1%)
79
(4.1%)
1,229 (63.6%)
160 (8.3%)
1.323 (68.5%)
810 (41.9%)
102 (5.3%)
789 (40.9%)
465 (24.1%)
594 (30.8%)
859 (44.5%)
58
(3 %)
587 (30.4%)
CHANGE
-68
(4%)
+6
(3%)
-12
(24%)
-8
(28%)
+11 (16%)
-28
(2%)
+4
(3%)
-47
(3%)
-11
(1%)
+23 (29%)
-97 (11%)
-23 (5%)
-20 (3%)
-11 (1%)
-25 (30%)
-34 (5%)
154
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
August 5, 2013
FROM: PRESIDENT
SUBJECT:
Facilities Master Plan Project Status
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 5
G.7
BACKGROUND:
Major Projects under Construction
This report provides a monthly update on facilities capital improvements and construction funded projects
through measure C & D bond funds.
The expenditure of measure C&D bond funds is to optimize sustainable use of college facilities for
students, faculty, staff & community.
Optimal sustainable use of college facilities is essential to administrative unit outcomes (AUOs) / student
learning outcomes (SLOs) / student success.
While all capital improvements serve to meet the optimal sustainable use of college facilities, certain
projects are more easily distinguished as addressing this goal. (Strategic Plan Goal B.3)
Some examples of current projects are as follows:
Smart Classroom Upgrades
Building 100 Office Remodel Project
Building 800 STEM Remodel
Building 600 Biology/Chemistry Classroom Renovation Project
Watsonville Green Technology Center
Health and Wellness Project
Building 300 Renovation
Staff will develop a strategy to reflect the projections noted in the 2013 Educational Master Plan relative
to future growth. As described in the 2013 Facilities Master Plan, future capital projects for the campus
will focus on servicing and maintaining the infrastructure, modernizing classroom and laboratory spaces,
and expanding technological improvements.
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
155
Major Projects under Construction
Arts Education Remediation Project. Several projects that encompass the remediation of the VAPA
complex including but are not limited to repairs to the heating and venting systems, building leaks, door
systems repairs and accessibility, music recital hall acoustics, sewer line repairs, theater storage and
equipment fencing have been addressed and/or are in process.
Current Status Update:
The replacement of boilers in the VAPA 5000 building is substantially complete, awaiting “asbuilt” drawings and close out documents from the contractor. Carpet in VAPA 5000 building
has been replaced during spring break and looks great. The VAPA 4000 leak repairs are almost
complete with some minor corrections to sheet metal flashing remaining. VAPA 2000/3000
HVAC repairs are substantially complete with minor adjustments remaining as well as DSA
close out and project certification. The VAPA 1000 HVAC repair project is underway and is
expected to be substantially complete in time for the fall semester.
Health and Wellness Project
This project has been certified and closed effective August 18, 2012 with DSA.
Current Status Update:
The majority of the equipment for the building has been purchased and installed; however, there
are additional items to be purchased.
Building 300 Renovation
This project has been certified and closed effective October 28, 2011 with DSA.
Current Status Update:
A majority of the equipment has been purchased and installed, including furniture and classroom
computers; however, there are additional items to be purchased.
Watsonville Green Technology Center
This project is substantially complete and occupied as of fall 2012. The LEED certification process has
also been completed and the Solari Green Technology Center is now officially LEED Platinum Certified
with the U.S. Green Building Counsel.
Current Status Update:
This project is substantially complete with the exception of minor finishing touches as well as
some remaining furniture and equipment. This project has been certified by DSA.
Building 800 STEM Remodel:
Building 800 occupants were relocated in 2012 in order for the building to be fully remodeled. Plans and
specifications were approved by DSA in September 2012. Abatement of the building occurred in
September and October 2012. Bid proposals for the renovation work were received on November 27,
2012. The contract for the renovation work has been awarded to Kent Construction of Gilroy, CA, in the
amount of $3,491,895.
156
The total Building 800 project construction costs are estimated to be $5,495,702. There are three funding
sources for the project:
$1,952,530—federal Title III Science Technology Engineering and Mathematics (STEM) grant
from the Department of Education to fund design and partial construction.
$ 250,000—A gift of from the Peggy and Jack Baskin Foundation was received in the amount of
894,495 in August 2012. $250,000 of the gift will be used to offset the additional
construction costs of the project.
$ 250,000—The Cabrillo College Foundation received $250,000 from the Monterey Peninsula
Foundation to provide support for the constructions costs to renovate the 800
building. This will also reduce the need for bond funds as reflected in this report.
$3,043,172—Measure D bond.
$5,495,702
Total estimated project costs
A pre-construction meeting was held on December 19, 2012 and the general contractor, Kent
Construction, commenced on the Demolition work mid-December, 2012.
Current Status Update:
Finish electrical, plumbing and mechanical are substantially complete as well as floor finishes and
casework. All network cabling/equipment is in place and computer station installations are underway,
which will facilitate the installation of electronic door and security systems. Delays in door hardware
orders have occurred, however the subcontractor will provide temporary locksets in order to secure the
building. Furniture deliveries have been received and installed. Staff and Faculty have been scheduled
for move in and set up for July/August. This project is on track to be ready for the fall semester.
Building 600 Bio/Chem Classroom Renovation Project:
The Dental Hygiene Program previously occupied the west end of building 600 prior to relocating to the
new Health Wellness Building in 2010. This space will be designated as Biology and Chemistry
classroom and laboratory space.
Current Status Update:
Dilbeck and Sons, Inc. has commenced with the demolition and renovation of the west end of the 600
building. Rough framing is substantially complete and the rough mechanical, electrical and plumbing
has commenced. This project is on schedule for construction to complete mid-September, allowing for
the installation of furniture and equipment through October and November.
Smart Classroom Upgrades:
As identified by Instruction and in collaboration with IT, Information Technology, four classrooms were
identified to receive “Smart Classroom” upgrades with “Bond” funds in the 2012/13 fiscal year. These
upgrades include primarily technological equipment essential to the instructional process and include
improved projectors, whiteboards, “Elmos” (computerized document projectors), computers and
“Spectrum carts” that integrate the various components. These classroom upgrades also include flooring
replacement, fresh paint, furniture and equipment, window treatments and other space repairs as is needed
to improve the overall functionality.
Smart Classroom Upgrades
Current Status Update:
This year four classroom spaces were identified for upgrades, using bond funding – The smart
classrooms scheduled for completion this year are 1606, 1112A, 450, 607.
Last year’s (2011/12 fiscal year) smart classrooms consist of 410, 411, 1092 & 1093.
157
Building 100 IT Main Distribution Frame (MDF) Project:
The 100 building basement is the central distribution and location of DATA and communication systems
for all of upper campus. This space is exposed to outside elements, such as weather and rodents due to the
open entrance vault and this is detrimental to the systems housed in this space. This project will relocate
data cabling, telecommunication lines and equipment and the reconstruct wall sections where necessary to
prevent loss of essential college systems operations. The budget for this project is $247,720.
Current Status Update:
Scope development is complete and preliminary investigative site work has been accomplished.
Solicitation of preferred vendors for this work has commenced and work will be sequenced with the
other projects scheduled for this building.
Building 100 Office Remodel Project:
There are numerous functions in the 100 that require reconfiguration in order to serve student needs and
improve access specific to the counseling and the transfer center. This project consists of creating an open
counter at the east entrance which will require the relocation and reconfiguration of other office and
conference spaces. The budget for this project is $115,670.
Current Status Update:
Scope development has been accomplished and pricing for the work will be accomplished. Work will
be scheduled as activities in the building allow and will be coordinated with the other projects
scheduled for this building.
Building 100 HVAC Project:
The 100 building has been home to various administrative functions over the course of time and thus has
had considerable redistribution of activities. Very few areas of the building floor plan resemble original
construction layout except for the over 50 year old dysfunctional HVAC system. This project will address
the much needed reconfiguration of the existing duct work as well as the heating and cooling needs of the
main floor and IT MDF equipment room below. The budget for this project is $371,295.
Current Status Update:
Drawings and Specifications are nearly complete and are scheduled to be presented to DSA (Division
of State Architect). Bidding is scheduled for August through September in time for work to commence
in October.
Awards of Informal Bids under the Uniform Public Construction Cost Accounting System (UPCC):
By adopting the Uniform Public Construction Cost Accounting System, the Board authorized the
President or his/her designee to enter into agreements with low bidders using the informal bidding
process with the provision that the successful awards would be presented to the Board as an
information item. This system enables the District to 1) informally bid projects under $175,000 to prequalified contractors, 2) more efficiently and effectively manage small to medium sized projects, and 3)
contract with local contractors who are deemed “qualified” bidders.
158
Facilities Master Plan Major Projects
Through June 30, 2013
Projects In Process
Health and Wellness
Equipment
Building 300 Renovation
Equipment
Watsonville Green Technology
Center
Watsonville GTC Equipment
Building 800 Renovation
Planned
Substantial
Completion
Date
Spring
2011
Fall
2010
Fall
2011
Funding Source
Original
Project
Budget
Adjusted
Project
Budget
Encumbered
to Date
Paid to Date
Balance
(unencumbered)
Contingency
Change
Orders to
date
Paid + Enc as
% of Proj
Budget
State Capital Outlay Funds
1,185,000
1,185,000
1,094,430
1,561
89,009
118,500
92%
Measure D
Total Project
State Capital Outlay Funds
Measure D
Total Project
EDA Funds
Foundation
Measure D
Total Project
1,105,493
2,290,493
931,000
931,000
1,862,000
3,365,000
100,000
7,100,000
10,565,000
1,105,493
2,290,493
931,000
931,000
1,862,000
3,365,000
100,000
7,148,000
10,613,000
1,101,742
2,196,172
758,913
758,913
1,517,826
3,365,000
100,000
7,087,868
10,552,868
3,652
99
89,108
172,087
172,087
344,174
0
0
60,132
60,132
110,549
229,049
93,100
93,100
186,200
336,500
10,000
714,800
1,061,300
100%
96%
82%
82%
82%
100%
100%
99%
99%
Spring 2013
Total Project
Fall
2013
STEM Grant Funds
Measure D
Baskin Donation
5,213
0
0
0
0
0
0
0
400,000
394,900
337,203
5,147
52,549
39,490
87%
1,952,530
1,500,000
0
1,952,530
3,043,172
250,000
748,268
1,714,941
44,000
956,014
1,371,542
206,000
248,248
-43,311
0
195,253
304,317
87%
101%
100%
0
250,000
0
3,452,530
5,495,702
2,507,209
2,533,556
248,283
313,283
308,252
5,032
Measure C
Measure D
Total Project
1,915,130
845,605
2,760,735
1,915,130
395,605
2,310,735
1,533,025
7,973
1,540,997
103,009
0
103,009
Monterey Peninsula Donation
Total Project
250,000
499,570
91,045
92%
0
31,328
9,490
100%
279,096
387,633
666,729
191,513
39,561
231,074
37,569
85%
2%
71%
454,937
VAPA Remediation
Summer
2012
Fall
2013
Building 600 Remodel
Fall 2013
Bond Measure D only
1,000,000
1,500,000
302,405
878,801
318,793
150,000
Smart Classrooms
Fall 2013
Bond Measure D only
243,587
323,587
274,842
23,847
24,898
32,359
Bond Measure D only
734,685
734,685
-
21,839
712,846
73,469
3%
TBD
TBD
Bond Measure D only
Bond Measure C only
323,291
61,337
323,291
61,337
275,093
54,374
0
0
48,198
6,963
32,329
6,134
85%
89%
Total
23,941,941
26,223,013
19,867,242
3,576,445
2,779,326
2,572,301
State Capital Outlay Funds
10,490,000
10,490,000
10,490,000
0
0
Measure C
Measure D
Project Total
121,741
15,067,134
25,678,875
121,741
15,072,637
25,684,378
121,741
15,062,020
25,673,761
0
0
0
0
10,617
10,617
State Capital Outlay Funds
20,357,000
20,357,000
20,357,000
Measure C
Measure D
Project Sub-total
5,345,114
51,909,024
77,611,138
5,345,114
51,893,312
77,595,426
5,345,114
51,893,312
77,595,426
State Capital Outlay Funds
1,136,000
1,136,000
1,136,000
0
Measure D
Project Sub-total
Total Project
Measure C
Measure D
Project Total
1,126,453
2,262,453
79,873,591
1,051,000
33
1,166,000
2,217,033
1,126,453
2,262,453
79,857,879
1,051,000
33
1,116,963
2,167,996
1,126,453
2,262,453
79,857,879
1,051,000
33
1,116,963
2,167,996
0
0
0
0
0
0
0
0
0
0
0
0
131,186
100%
Total Project
140,000
121,050
121,050
0
0
8,413
100%
107,909,499
107,831,303
107,820,685
10,617
1,801,404
100%
Building 800 Moves
Bldg 100 Repairs
Campus Signage
DSA Closeout
Total Projects in Process
Bond Measure D only
79%
506
92%
138,610
89%
1,078,021
100%
583,784
100%
Completed Projects
Health and Wellness Center
and Sitework
VAPA Construction
VAPA Equipment
Spring
2011
Complete
Complete
State Capital Outlay Funds
Building 300 Renovation
South Perimeter Road
Completed Projects
7/29/2013
Fall
2010
Summer
2012
1 of 1
0
0
0
-
0
0
0
159
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 5, 2013
SUBJECT:
Recently Submitted Grant Applications 2013
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
INFORMATION
Page 1 of 1
G.8
TAACCCT Grants Program Application:
Cabrillo College has joined in a partnership with seven other community colleges to apply for a $25M Trade
Adjustment Assistance Community College and Career Training Grant (TAACCCT) from the Department of
Labor. Canada College is the lead college and fiscal agent. The grant would extend from October 2013
through September 2017. Grant funds will support instruction for Information and Communication
Technologies professionals in cloud and mobile technologies. If the grant is awarded Cabrillo will receive
$803,329 to develop and offer instruction virtualization and storage technologies.
Administrator Initiating Item:
Rock Pfotenhauer, Dean CEED
Kathie Welch, VP, Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
160
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 5, 2013
SUBJECT:
2012-13 Cash Flow Update – 4th Quarter
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 3
G.9
BACKGROUND:
In fiscal year 2004-05, the state initiated the practice of deferring a portion of the expected June allocation
to the next fiscal year (July). Statewide, this amounts to $200 million dollars; for Cabrillo College this
roughly equates to a $2 million dollar reduction in cash received at the end of the fiscal year. Subsequent
years have seen dramatic changes in cash deferrals:
2008-09
2009-10
2010-11
2012-13
$3.4 Million deferred from January-April monthly allocations, to 2009-10.
$7.5 Million deferral from January-June monthly allocations, to 2010-11.
Approximately $1.5 Million in additional deferrals to 2011-12.
Approximately $1 Million buy down of existing deferrals.
The college relies primarily on monthly state apportionment payments to meet monthly expenditure
commitments such as payroll and general operating. The District has developed the attached cash flow
projection tools to aid in planning day to day cash management. Cash flow projections are updated based
on the latest state budget information. These reports track projected and actual cash activities, and balances
and identifies significant variances. The Quarterly Cash Flow Statement shows projected and actual cash
in and cash out. Variances between projected and actual cash flows are identified and explained on the
report as well as assumptions used to develop the projections.
The volatility of the state budget continues to make cash management a challenge for the District.
Cash flow updates will be provided to the Governing Board on a quarterly basis. The Projected Cash
Balance worksheet will include a rolling 12 month period.
The Cash Balance Projection includes approximately $7.5 million dollars borrowed from the TRAN; 50%
was repaid before January 15, 2013 and the remaining 50% was repaid before April 30, 2013. Additional
borrowing from a mid-year TRAN was done in March of 2013 for $8.8 million dollars, which will be
repaid in the 2013-14 fiscal year.
Administrator Initiating Item:
Roy Pirchio
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition
Cabrillo College 2012-13 Cashflow Statement
April
Projected
Actual
161
May
Actual minus
Projection
Projected
Actual
June
Actual minus
Projection
Projected
Actual
Actual minus
Projection
Cashflow In
759,993.00
12,521,640.00
411,256.00
13,124,728.00
(348,737.00)
603,088.00
554,728.00
3,301,066.00
814,674.00
3,449,702.00
259,946.00
148,636.00
9,223,624.00
2,193,586.00
8,426,298.00
2,641,555.00
(797,326.00)
447,969.00
13,281,633.00
13,535,984.00
254,351.00
3,855,794.00
4,264,376.00
408,582.00
11,417,210.00
11,067,853.00
(349,357.00)
Payroll
Accts Payable
Other/Xfers
3,707,320.00
5,524,110.00
3,639,585.02
5,553,239.57
(67,734.98)
29,129.57
-
4,492,234.13
2,763,565.00
362,532.00
4,389,071.12
2,859,414.94
362,532.00
(103,163.01)
95,849.94
-
2,353,651.00
1,939,956.00
2,461,138.33
2,205,812.58
107,487.33
265,856.58
-
Total Cash Out
9,231,430.00
9,192,824.59
(38,605.41)
7,618,331.13
7,611,018.06
(7,313.07)
4,293,607.00
4,666,950.91
373,343.91
Surplus/(Deficit)
4,050,203.00
4,343,159.41
215,745.59
(3,762,537.13)
(3,346,642.06)
7,123,603.00
6,400,902.09
(722,700.91)
Apportionment
Other/Xfers
Total Cash In
Cashflow Out
Variance Reconciliation
415,895.07
Assumptions
April
Cash In:
Chancellor's Office Adjustment
(348,787.00)
Chancellor's Office Adjustment
259,946.00
Chancellor's Office EPA Revise
RDA Residual, County Posting
Error
(797,326.00)
Cash Out:
May
Cash In:
Cash Out:
June
Cash In:
Cash Out:
354,080.00
*
Cash In and Cash Out Projections include all Financial Aid Activity
162
Cabrillo College 2012-13 Projected Cash Balance
July
Beginning Cash Balance
September
October
November
December
January
February
March
April
May
June
6,933,116.00
Cashflow In:
Projected
9,953,850.29
Actual
10,755,041.80
TRAN Borrowing
Internal Borrowing
Variance (Actual-Projection)
801,191.51
Cashflow Out
Projected
Actual
TRAN Repayment
Variance (Actual-Projection)
August
4,516,533.03
4,220,201.67
(296,331.36)
4,359,796.53
5,242,662.96
7,574,097.62
5,998,380.69
7,038,180.57
4,446,444.00
4,860,751.53
6,838,944.00
7,676,545.43
15,381,387.00
15,713,381.48
2,147,523.00
2,830,844.00
4,631,975.00
5,078,121.00
3,239,826.00
3,767,738.02
8,825,504.00
13,281,633.00
13,535,984.00
3,855,794.00
4,264,376.00
882,866.43
1,039,799.88
414,307.53
837,601.43
331,994.48
683,321.00
446,146.00
527,912.02
254,351.00
408,582.00
7,507,608.81
7,972,694.42
4,036,166.67
465,085.61
7,487,047.41
7,647,487.05
11,647,083.53
11,488,740.05
7,175,211.00
7,662,574.24
6,620,729.00
6,340,352.16
6,399,678.00
6,319,239.40
3,815,000.00
(80,438.60)
9,692,311.00
9,768,876.08
7,283,322.00
7,198,999.63
160,439.64
(158,343.48)
487,363.24
(280,376.84)
76,565.08
(84,322.37)
9,231,430.00
9,192,824.59
3,815,000.00
(38,605.41)
7,618,331.13
7,611,018.06
(7,313.07)
11,417,210.00
11,067,853.00
(349,357.00)
4,293,607.00
4,666,950.91
373,343.91
Projected Ending Cash Balance
12,370,433.26
12,760,551.93
11,271,885.21
6,465,909.61
6,129,642.61
14,890,300.61
6,823,145.61
1,762,809.61
6,544,817.61
6,780,020.61
3,017,483.48
10,141,086.48
Actual Ending Cash Balance
13,467,956.13
14,275,855.62
13,666,549.14
7,038,560.62
7,052,531.81
16,425,561.13
9,122,165.73
4,431,410.65
9,825,653.04
10,353,812.45
7,007,170.39
13,408,072.48
Variance:
RDA
3,266,986.00
1,631,296.00
Stem Drawdowns
765,340.00
Mandated Cost
299,135.00
PY Perkins Adj
313,304.00
3,009,075.00
163
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 5, 2013
SUBJECT:
Financial Reports
ENCLOSURE(S)
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
INFORMATION
Page 1 of 23
G.10
BACKGROUND:
The following financial reports are presented for the information of the Governing Board:
Report
Period Ending
Trial Balance
5/31/13
Year-to-Date Budget Reports
General Fund
Child Development Fund
Building Fund
Revenue Bond 1998 Construction Fund
Revenue Bond 2004 (Series A) Construction Fund
Revenue Bond 2004 (Series B) Construction Fund
Debt Service Fund
Retiree Benefit Fund
5/31/13
Clearing and Revolving
5/31/13
Bookstore
5/31/13
Cafeteria
5/31/13
Duplications
5/31/13
Associated Students
5/31/13
Scholarships/Loans
5/31/13
Student Center Fee
5/31/13
Student Representation Fee
5/31/13
Trust and Agency
5/31/13
Administrator Initiating Item:
Roy Pirchio
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes No
 Yes  No
Final Disposition
164
165
166
167
168
169
170
171
172
173
174
175
176
177
178
179
180
181
182
183
184
185
186
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
August 5, 2013
SUBJECT:
Cabrillo College Monthly Calendar
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 2
G.11
BACKGROUND:
The following calendar presents information about selected events and significant dates for the month of
August. Dates given are accurate as of July 29, 2013.
Administrator Initiating Item:
Kristin Fabos, Director of Marketing
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
187
August 2013
Marketing and Communications Department • 831/479-6158
Sunday
Monday
Tuesday
Wednesday
Thursday
1
Ongoing:WebAdvisor
Registration
Cabrillo Stage
La Cage Aux Folles
7:30 PM, Crocker
Theater
Cabrillo Stage
Escaping Queens
8:00 PM, Black Box
4
Cabrillo Stage
Oklahoma!
2:00 PM, Crocker
Theater
Cabrillo Stage
Escaping Queens
3:00 PM, Black Box
Theater
11
Cabrillo Stage
Oklahoma!
2:00 PM, Crocker
Theater
Cabrillo Stage
Escaping Queens
3:00 PM, Black Box
Theater
Additional Listings
5
Governing Board
Closed Session,
5:30 PM, Meeting,
6:00 PM, Watsonville
Center
12
6
13
7
Cabrillo Stage
Oklahoma!
7:30 PM, Crocker
Theater
14
Cabrillo Stage
Oklahoma!
7:30 PM, Crocker
Theater
Friday
Saturday
2
3
Cabrillo Stage
Escaping Queens
8:00 PM, Black Box
Theater
Cabrillo Stage
Oklahoma!
2:00 PM, Crocker
Theater
Cabrillo Stage
La Cage Aux Folles
7:30 PM, Crocker
Theater
Additional Listings
8
9
10
Cabrillo Stage
Escaping Queens
8:00 PM, Black Box
Theater
Cabrillo Stage
Escaping Queens
8:00 PM, Black Box
Theater
Cabrillo Stage
La Cage Aux Folles
2:00 PM, Crocker
Theater
Cabrillo Stage
Oklahoma!
7:30 PM, Crocker
Theater
Additional Listings
15
16
17
Cabrillo Stage
Escaping Queens
8:00 PM, Black Box
Theater
Cabrillo Stage
Escaping Queens
8:00 PM, Black Box
Theater
Cabrillo Stage
Escaping Queens
8:00 PM, Black Box
Theater
Cabrillo Stage
Oklahoma!
7:30 PM, Crocker
Theater
Cabrillo Stage
Oklahoma!
7:30 PM, Crocker
Theater
Cabrillo Stage
Oklahoma!
7:30 PM, Crocker
Theater
Cabrillo Stage
La Cage Aux Folles
7:30 PM, Crocker
Theater
Cabrillo Stage
Oklahoma!
7:30 PM, Crocker
Theater
Cabrillo Stage
Oklahoma!
7:30 PM, Crocker
Theater
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Women’s Soccer vs.
Diablo Valley, 4:00
PM,
Men’s Soccer vs.
Evergreen, 1:00 PM
.
Football, Black & Blue
Scrimmage, 6:00 PM
CLOSING:
Cabrillo Stage
Oklahoma!
2:00 PM, Crocker
Theater
Cabrillo Stage
Escaping Queens
3:00 PM, Black Box
Theater
Fall Semester Parking
Permits Available
Flex Week Begins-->
All College Day,
8:00 AM, Crocker
Theater
Flex Week Sessions
Flex Week Sessions
Men’s Soccer vs.
Canada, 7:00 PM,
Additional Listings
Flex Week Sessions
<-- Flex Week Ends
Coming in Early September
Aug. 3
Cabrillo Stage Escaping Queens, 8:00 PM, Black Box Theater
Sept. 2
Last day to register for full term section using WebAdvisor
Aug. 10
Cabrillo Stage Escaping Queens, 8:00 PM, Black Box Theater
Sept. 2
Labor Day Holiday - Campus Offices Closed
Aug. 11
Cabrillo Stage La Cage Aux Folles, 7:30 PM, Crocker Theater
Sept. 3
Fall Semester Begins
Sept. 5
Men’s Water Polo vs. Modesto, 5:00 PM
Sept. 9
Governing Board Meeting, 5:00 PM, Sesnon House
.