Meeting Minutes
Cabrillo College Governing Board
Monday, October 7, 2013
Cabrillo College Sesnon House
6500 Soquel Drive
Aptos, California 95003
OPEN SESSION (Pino Alto Room)
1. Call to Order and Roll Call
Secretary Jones called the meeting to order at 5:30pm. Present were:
Trustee Cortez, Trustee Reece, Trustee Smith, and Trustee True
Trustee Banks and Ziel were absent
The agenda was adopted.
2. Adoption of Agenda
3. Public Comments Regarding closed Session Items
(three minute time limit per speaker)
 None
4. Announcement of Closed Session
5. Adjourn to Closed Session
PAGE
5:30
CLOSED SESSION (Pino Alto Room)
1. Public Employee Discipline/Dismissal/Release—Government Code
§54957 – (PCN #’s: 353018, 353006, 353011, 353021)
District’s Designated Representative: Loree McCawley
Employee Organization: CCEU
OPEN SESSION (Pino Alto Room)
1. Call to Order and Roll Call
2. Training on Board Responsibilities in Personnel and Grievance
Procedures and Policies
Staff: Loree McCawley, Dennis Bailey-Fougnier
REGULAR OPEN SESSION (McPherson Room)
1. Call to Order and Roll Call
2. Report Out of Closed Session – no report out of closed session
A. Consent Items
1. Minutes and Consent Agenda (these items are approved when the agenda
is approved unless a Board member wishes to discuss)
a. Minutes of September 9, 2013
It was moved and seconded (Reece/Smith) to approve the consent agenda
items, including the Minutes from September 9, 2013. The motion
carried with the following roll call vote:
Student Trustee Brown Vote: Aye
AYES: True, Smith, Reece, Spencer, Cortez
NOES: None
ABSENT: Banks and Ziel
ABSTAIN: None
2. Register of Warrants
It is recommended that the Governing Board ratify warrant numbers
21492-22111 for the amount of $4,501,339.81
TIME
5:30
5:39
5:40
6:00
5
10
Minutes October 7, 2013
B.
C.
D.
E.
3. Construction Change Orders
It is recommended that the Governing Board approve the construction
change orders.
4. Authorization to Dispose of Surplus Equipment
It is recommended that the Governing Board authorize the Vice
President, Administrative Services to dispose of the equipment listed as
surplus, according to Board Policy 4160.
5. Santa Cruz COE Professional Services Agreement
It is recommended that the Governing Board approve the contract with
the Santa Cruz County Office of Education and authorize the Vice
President of Administrative Services to execute and make all necessary
arrangements in relation to this agreement on behalf of the college.
6. Donations from the Foundation
It is recommended that the Governing Board accept the donations from
the Cabrillo College Foundation.
7. SBDC Grant from the Workforce Investment Board
It is recommended that the Governing Board approve $32,000 from the
Santa Cruz Workforce Investment Board.
8. Human Resources Management Report
It is recommended that the Governing Board ratify and/or approve the
human resources management report.
Introduction of Newly Appointed Faculty and Staff
 President Jones introduced Cheryl Romer, new executive assistant to the
President
Oral Communications: Members of the audience may speak to non-agenda
items (three minute time limit per speaker)
 Marilyn Garret spoke about the dangers of cell towers and possible
implications to the college
Special Presentation:
Annual Scorecard Update (formerly the ARCC report annual update) Terrence
Willett, Director of Planning, Research, and Knowledge Systems, provided
an overview of the Chancellor's Office Scorecard metrics for Cabrillo
College with a discussion of trends, potential implications, and resources for
further exploration.
 Trustee True had some clarifying comments regarding the report and the
composition of Cabrillo students relative to our peers and asked if there
could be more analysis by subgroup and updated on a shorter term basis.
 Trustee Reece asked some questions regarding the ESL component
specific to success percentages and why they declined in recent years.
Staff indicated there had been significant changes in the ESL program
and they would provide to the board more detail on the history and
current directions.
 Trustee Cortez had some questions regarding the ESL data and asked if
the Cabrillo website could be clearer about the cohort timeframes so the
community could easily identify the data and its implications.
Oral Reports
1. Board Members’ Reports:
 There were no board member reports
 Trustee Spencer thanked board members for introducing President Jones
to the community.
28
30
31
32
33
34
6:11
6:13
6:15
6:44
Minutes October 7, 2013

Trustee Spencer also thanked the foundation for a wonderful evening on
Friday, 10/4, celebrating the opening of the Baskin Center
 Trustee Spencer thanked the college for participating in the Board
evaluation.
2. Student Trustee’s Report:
 Second harvest food drive is starting
 Activities planned at the end of the month for Halloween
 9 senators and 2 advisors will be going to the CSSA
 Another conference is coming up in Monterey
 Monday begins Accreditation visit
3. Superintendent’s Report:
President Jones presented the Superintendent/President’s Board Report
4. Faculty Senate: Comments on issues of interest to the Faculty Senate
President Michael Mangin noted that:
 Student success conference initiated much dialog about how
instruction and student services can work together
 Challenges about meeting our FTE goals with soft enrollment
 Remind everyone of the importance of having contract faculty on
staff
5. CCEU: Comments on issues of interest to the Cabrillo Classified
Employees Union:
President Alta Northcutt noted:
 Thankful for the CPC retreat – educated about roles on the
committee
 Thanks to Human Resources for monthly meetings
 Concerned about workloads; retirees and reductions have created
holes, employees are uncertain and feeling overburdened.
 Spotlight on custodians – shifts have changed – how can we make
it work?
 Thankful for the listening tours
6. CCFT: Comments on issues of interest to the Cabrillo College
Federation of Teachers:
President Bone noted that:
 Thankful for the CPC retreat
 Attended CFT state council meeting in Oakland; legislative
report, we are opposing legislation for two tiered fees and are
asking the Governor to support our position
 Have governing boards agendize adult education. Our teachers
would like to be involved in that discussion.
 Thanked VP Welch for the enrollment report and appreciated the
transparency in the process
 Class size: how is enrollment management playing out? Faculty
are wanting transparency about how decisions are made.
 Workload is an issue for departments that have lost faculty.
 What is the right class size?
F. Action Items
1. Board Policy Revisions: Office of the President, Second Reading
It is recommended that the Governing Board adopt the Board Policies as
revised.
7:06
37
Minutes October 7, 2013
A motion was made (Reece/Smith) to approve. The motion carried.
2. Board Policy Revisions: Administrative Services, Second Reading
It is recommended that the Governing Board adopt the Board Policies as
revised.
A motion was made (Reece/Smith) to approve. The motion carried.
3. Board Policy Revisions: Instruction Office, Second Reading
It is recommended that the Governing Board adopt the Board Policies as
revised.
A motion was made (Reece/Smith) to approve. The motion carried.
4. 2013 COC New Appointments
It is recommended that the Governing Board appoint three members to
the Measure D Citizens’ Oversight Committee as recommended by the
Superintendent/President.
A motion was made (True/Student Trustee Brown) to approve the
appointments. The motion carried.
 President Jones will follow up thanking the committee members,
new and former.
5. Academic Calendar 2014-15
It is recommended that the Governing Board approve the 2014-15
Academic Calendar as presented.
A motion was made (Reece/Cortez) to approve the calendar. The motion
carried.
G. Information Items: The following items are provided for Governing Board
information.
1. Solari Green Technology Center Update
 Rock said the college was committed to using the Solari Green
Tech Center to provide instruction that prepared students for local
employment and met local employers’ needs for well-prepared
candidates and for training for their incumbent workers. He
reviewed some of the programming the college has offered at the
Center to date including leadership seminars offered through
Extension and summer institutes for middle school and high
school students. For spring semester hands-on instruction will be
offered through the Construction and Energy Management
program and Division deans are seeking to move other courses
from Human Services and Computer Applications and Business
Technology to the Center. The college will also be contracting
with someone to do outreach to build enrollments for classes
offered at the Center. By Fall 2014, the college plans to have the
Center fully utilized through a combination of credit courses and
Extension and Contract Education offerings.
 Trustee Smith asked about outreach in the community and
suggested that trade organizations and businesses be invited to
use the facility for meetings and workshops to increase
community awareness. Rock responded that some organizations
have been using the space for meetings, but that we could
increase our efforts to bring more groups in to the Center.
President Jones overviewed some of the upcoming meetings that
she will be convening at the Center to gather community input.
 Trustee Cortez asked whether there were lessons to be learned
46
51
55
56
7:08
59
Minutes October 7, 2013
from the slow start-up of the facility. Rock responded that the
recession's impact on the college had been the primary cause for
delay in fully programming the facility. When the facility opened
we were in the midst of making severe budget reductions. Rather
than having funds to start new programs and offer new classes the
college was grappling with cutting classes and reducing and
eliminating programs. The passage of Proposition 30 has
provided the fiscal stability that now enables us to turn our
attention to growing the program.
2. Fall 2013 Flex Activities Report
Francine asked if there were any questions about her report. There were
none.
The following items are provided for Governing Board information.
No staff report is anticipated.
3. Facility Master Plan Update
4. Census Report for Fall 2013
Trustee Spencer asked about departments with low FTE’s generation.
Information will be provided at November meeting.
5. Student Success Initiatives Update
6. Financial Reports
7. Cabrillo College Monthly Calendar
61
63
68
72
81
104
8. Agenda for Next or Future Board Meetings
The Cabrillo College Governing board may discuss items to be placed on
the future board meeting agendas.
 Trustee Spencer asked for a follow up regarding Cabrillo’s
progress on the Dream Act.
H. ADJOURN
The meeting was adjourned at 7:27p.m.
For ADA related meeting accommodations, contact the Executive Assistant to the President at (831) 479-6306
at least 24 hours in advance of the meeting.