Governing Board Meeting
Agenda
Monday, October 7, 2013
Cabrillo College
6500 Soquel Drive
Aptos, California 95003
5:30 pm Open Session
1
GOVERNING BOARD OF TRUSTEES
GOALS FOR 2012-13
1. Student Success will be the priority in determining:
Compensation and benefits for all employee groups that are sustainable and
comparable with best practice for similar organizations;
Staffing patterns that conserve resources to support student achievement;
Allocation of resources to creatively address student needs and increase achievement
of student goals.
2. The Board is committed to shared governance and values the timely recommendations of
the College Planning Council to inform board decisions.
3. The Board supports the implementation of the process that will result in a green,
paperless delivery of all Board materials to the members of the Governing Board, the
college community, and the public.
4. The Board will engage the community through broad discourse to chart the path for
Cabrillo’s continuing legacy in light of the unprecedented fiscal challenges facing the
College and the state of California.
2
Cabrillo College Governing Board
Monday, October 7, 2013
Cabrillo College Sesnon House
6500 Soquel Drive
Aptos, California 95003
Start time: 5:30 pm
OPEN SESSION (Pino Alto Room)
1. Call to Order and Roll Call
2. Adoption of Agenda
3. Public Comments Regarding closed Session Items
(three minute time limit per speaker)
4. Announcement of Closed Session
5. Adjourn to Closed Session
PAGE
5:30
CLOSED SESSION (Pino Alto Room)
1. Public Employee Discipline/Dismissal/Release—Government Code
§54957 – (PCN #’s: 353018, 353006, 353011, 353021)
District’s Designated Representative: Loree McCawley
Employee Organization: CCEU
OPEN SESSION (Pino Alto Room)
1. Call to Order and Roll Call
2. Report Out of Closed Session
3. Training on Board Responsibilities in Personnel and Grievance
Procedures and Policies
Staff: Loree McCawley, Sesario Escoto, Dennis Bailey-Fougnier
OPEN SESSION (McPherson Room)
A. Consent Items
1. Minutes and Consent Agenda (these items are approved when the agenda
is approved unless a Board member wishes to discuss)
a. Minutes of September 9, 2013
2. Register of Warrants
It is recommended that the Governing Board ratify warrant numbers
21492-22111 for the amount of $4,501,339.81
3. Construction Change Orders
It is recommended that the Governing Board approve the construction
change orders.
4. Authorization to Dispose of Surplus Equipment
It is recommended that the Governing Board authorize the Vice
President, Administrative Services to dispose of the equipment listed as
surplus, according to Board Policy 4160.
5. Santa Cruz COE Professional Services Agreement
It is recommended that the Governing Board approve the contract with
the Santa Cruz County Office of Education and authorize the Vice
President of Administrative Services to execute and make all necessary
arrangements in relation to this agreement on behalf of the college.
6. Donations from the Foundation
It is recommended that the Governing Board accept the donations from
the Cabrillo College Foundation.
TIME
5:30
5:39
5:40
6:00
5
10
28
30
31
32
3
October 7, 2013
A. Consent Items con’t
7. SBDC Grant from the Workforce Investment Board
It is recommended that the Governing Board approve $32,000 from the
Santa Cruz Workforce Investment Board.
8. Human Resources Management Report
It is recommended that the Governing Board ratify and/or approve the
human resources management report.
B. Introduction of Newly Appointed Faculty and Staff
PAGE
TIME
33
34
6:08
C. Oral Communications: Members of the audience may speak to non-agenda
items (three minute time limit per speaker)
6:10
D. Special Presentation:
Annual Scorecard Update (formerly the ARCC report annual update) Terrence
Willett, Director of Planning, Research, and Knowledge Systems, will
provide an overview of the Chancellor's Office Scorecard metrics for
Cabrillo College with a discussion of trends, potential implications, and
resources for further exploration.
6:15
E. Oral Reports
6:25
1. Board Members’ Reports
2. Student Trustee’s Report
3. Superintendent’s Report
4. Faculty Senate: Comments on issues of interest to the Faculty Senate
5. CCEU: Comments on issues of interest to the Cabrillo Classified
Employees Union
6. CCFT: Comments on issues of interest to the Cabrillo College
Federation of Teachers
6:35
F. Action Items
1. Board Policy Revisions: Office of the President, Second Reading
It is recommended that the Governing Board adopt the Board Policies as
revised.
2. Board Policy Revisions: Administrative Services, Second Reading
It is recommended that the Governing Board adopt the Board Policies as
revised.
3. Board Policy Revisions: Instruction Office, Second Reading
It is recommended that the Governing Board adopt the Board Policies as
revised.
4. 2013 COC New Appointments
It is recommended that the Governing Board appoint three members to
the Measure D Citizens’ Oversight Committee as recommended by the
Superintendent/President.
5. Academic Calendar 2014-15
It is recommended that the Governing Board approve the 2014-15
Academic Calendar as presented.
37
46
51
55
56
4
October 7, 2013
PAGE
G. Information Items: The following items are provided for Governing Board
information.
1. Solari Green Technology Center Update
2. Fall 2013 Flex Activities Report
The following items are provided for Governing Board information.
No staff report is anticipated.
3. Facility Master Plan Update
4. Census Report for Fall 2013
5. Student Success Initiatives Update
6. Financial Reports
7. Cabrillo College Monthly Calendar
8. Agenda for Next or Future Board Meetings
The Cabrillo College Governing board may discuss items to be placed on
the future board meeting agendas.
H. ADJOURN
TIME
6:45
59
61
63
68
72
81
104
6:50
For ADA related meeting accommodations, contact the Executive Assistant to the President at (831) 479-6306
at least 24 hours in advance of the meeting.
5
Meeting Minutes
Cabrillo College Governing Board
Monday, September 9, 2013
Cabrillo College
6500 Soquel Drive
Aptos, California 95003
OPEN SESSION (Pino Alto Room)
1. Call to Order and Roll Call
Chair Spencer called the meeting to order at 5:03 pm. Present were
Student Trustee Brown, Trustees Banks, Cortez, Reece, Smith, Spencer
and Ziel. Trustee True was absent.
TIME
5:30 pm
The agenda was adopted. The Board was introduced to the president’s
blog: https://sites.google.com/a/cabrillo.edu/cabrillo-corner/?pli=1
OPEN SESSION (McPherson Room)
1. Call to Order and Roll Call
PAGE
A. Consent Items
1. Minutes and Consent Agenda (these items are approved when the agenda
is approved unless a Board member wishes to discuss)
a. Minutes of August 5, 2013—page 5-9
It was moved and seconded (Reece/Banks) to approve the consent agenda
items, including the Minutes from August 5, 2013. The motion carried
with the following roll call vote:
Student Trustee Advisory Vote: Brown.
AYES: Banks, Cortez, Reece, Smith, Spencer, and Ziel
NOES: None
ABSENT: True
ABSTAIN: None
B. Introduction of Newly Appointed Faculty and Staff
Director Tama Bolton introduced Ed Greene in Admissions and
Records.
Dean Weckler introduced Terry Mullin and Dairea Byrd in BELA.
Dean Isabelle O’Connor introduced Dr. Rebecca Morgan and Beverlie
Terra in HASS.
President Jones introduced Terrence Willett, PRO
C. Oral Communications: Members of the audience may speak to non-agenda
items (three minute time limit per speaker)
None.
D. Special Presentation:
Meritorious Award Recognition—Sandi Moore introduced the
Meritorious Service Awards Committee. President Jones introduced
the awardees: Michael Booth, Marcelo Nogueira, Bill Locke-Paddon
for Meritorious Service Award; Sue Nerton for Floyd Younger
Award; M. Glenn Dixon for the Billee Paul Award; and Michelle
Merrill for the John D. Hurd Award.
Veterans Update—Dennis Bailey-Fougnier. See link:
http://www.cabrillo.edu/services/studserv/VeteransCenter.htm
TIME
6:03
TIME
6:05
6:10
6:16
6
Minutes September 9, 2013
Special Presentation continued:
Trustee Cortez asked whether Cabrillo is collaborating with other
service providers in the county. Vice President Bailey replied that
yes, we have connected with two groups. Trustee Spencer noted that
Cabrillo receives no additional resources for this unfunded mandate.
Trustee Ziel noted that we can share resources with UCSC. CCEU
President Northcutt noted that a Veterans counselor from the Palo
Alto Veterans Administration comes to Cabrillo on Fridays.
E. Oral Reports
1. Board Members’ Reports
a. None.
2. Student Trustee’s Report: Trustee Brown noted several Student Senate
goals:
i.
Increase presence on campus and to fill vacant senate seats.
ii.
Forums each semester in Aptos and Watsonville.
iii. Outreach: utilize social media; make staff aware of activities,
monthly emails to administrators, double the voter turnout,
collaborative events.
iv.
Cafeteria remodel: Hope to approve plans soon and complete next
year.
3. Superintendent’s Report
President Jones presented a new format for the President’s board report:
See https://sites.google.com/a/cabrillo.edu/cabrillo-corner/?pli=1
4. Faculty Senate Comments on Issues of Interest:
President Michael Mangin noted that
Accreditation is happening next month.
Student success is happening on a thousand levels and made
special note of the extraordinary efforts in the Counseling
department, such as online education plans and more CG 51
classes.
5. Cabrillo Classified Employees Union (CCEU) Comments on Issues of
Interest:
President Alta Northcutt noted
the beautiful 800 Building is open for classes
several concerns about students and staff development.
that M. Glenn Dixon is the last Billee Paul awardee during her
lifetime.
6. Cabrillo College Federation of Teachers (CCFT) Comments on Issues
of Interest:
President Bone noted that:
CCFT has a mentoring program for the 40 new faculty hired.
Gearing up for leftover negotiations business regarding ancillary
activities. P/T faculty are paid primarily for teaching; CCFT
would like to develop a pilot to help compensate adjuncts for
serving on governance committees.
CCFT recognizes that safety is an issue on people’s minds. There
are three different safety committees, there will be a drill this
semester. This is part of our working conditions and we will try to
PAGE
TIME
6:25
7
Minutes September 9, 2013
PAGE
Cabrillo College Federation of Teachers (CCFT) Comments on Issues
of Interest continued:
head off issues by working on psycho-social aspects and provide
early intervention.
Reinforce value and importance for public education in the
community. What is quality public education and what does it
take to do that?
F. ACTION ITEMS
1. Resolution 048-13: 2013-14 GANN Appropriations Limit
It is recommended that the Governing Board adopt Resolution 048-13 to
establish the Appropriations Limit for 2013-14. It was moved and
seconded (Banks/Ziel) to approve Resolution 048-13. The motion carried
with the following roll call vote:
6:50
46
Student Trustee Advisory Vote: Brown.
AYES: Banks, Cortez, Reece, Smith, Spencer, and Ziel
NOES: None
ABSENT: True
ABSTAIN: None
2. Resolution 049-13: Proposition 30, Education Protection Act (EPA),
Determination of Use
It is recommended that the Governing Board adopt Resolution 049-13 as
presented. It was moved and seconded (Smith/Ziel) to approve
Resolution 049-13. The motion carried with the following roll call vote:
49
Trustee Cortez asked for clarification that the expenditures listed on page
4 are not for administrative salaries and benefits, but for classroom related
expenses.
Student Trustee Advisory Vote: Brown.
AYES: Banks, Cortez, Reece, Smith, Spencer, and Ziel
NOES: None
ABSENT: True
ABSTAIN: None
3. Resolution 050-13: Update Authorized Bank Signature Cards
It is recommended that the Governing Board approve Resolution 050-13
authorize Laurel Jones as an approved signer for the District. It was
moved and seconded (Smith/Ziel) to approve Resolution 050-13. The
motion carried with the following roll call vote:
Student Trustee Advisory Vote: Brown.
AYES: Banks, Cortez, Reece, Smith, Spencer, and Ziel
NOES: None
ABSENT: True
ABSTAIN: None
TIME
53
8
Minutes September 9, 2013
4. Resolution 051-13: Reduction or Discontinuance of Classified Service
It is recommended that the Governing Board adopt Resolution 051-13 as
presented. It was moved and seconded (Reece/Banks) to approve
Resolution 051-13. The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Brown.
AYES: Banks, Cortez, Reece, Smith, Spencer, and Ziel
NOES: None
ABSENT: True
ABSTAIN: None
5. Facilities Master Plan Semi-Annual Report
It is recommended that the Governing Board approve the Facilities Master
Plan as presented in this report. A motion was made (Reece/Smith) to
approve the report. The motion carried.
6. 2013-14 Budget Planning Parameters
It is recommended that the Governing Board approve the budget planning
parameters as presented. A motion was made (Ziel/Banks) to approve the
report. The motion carried.
7. 2013-14 Final Budget
It is recommended that the Governing Board approve the 2013-14 Final
Budget. A motion was made (Banks/Reece) to approve the report. The
motion carried.
8. Board Policy Revisions: Office of the President, Second Reading
It is recommended that the Governing Board adopt the Board Policies as
revised. A motion was made (Ziel/Reece) to approve the report. The
motion carried.
9. Board Policy Revisions: Student Services, Second Reading
It is recommended that the Governing Board adopt the Board Policies as
revised. A motion was made (Ziel/Smith) to approve the report. The
motion carried.
10. Board Policy Revisions: Administrative Services, Second Reading
It is recommended that the Governing Board adopt the Board Policies as
revised. A motion was made (Reece/Banks) to approve the report. The
motion carried.
11. Board Policy Revisions: Instruction Office, Second Reading
It is recommended that the Governing Board adopt the Board Policies as
revised. A motion was made (Banks/Ziel) to approve the report. The
motion carried.
G. Information Items: The following items are provided for Governing Board
information.
1. Board Policy Revisions: Administrative Services, First Reading
Board policies are presented as a first reading for Governing Board
review and will return for action at the next Governing Board meeting.
2. Board Policy Revisions: Office of the President, First Reading
Board policies are presented as a first reading for Governing Board
review and will return for action at the next Governing Board meeting.
3. Board Policy Revisions: Instruction Office, First Reading
Board policies are presented as a first reading for Governing Board
review and will return for action at the next Governing Board
meeting.
PAGE
55
57
63
73
74
90
92
112
131
136
145
TIME
9
Minutes September 9, 2013
G. Information Items con’t:
4. Fiscal Self-Assessment Checklist
PAGE
150
TIME
The following items are provided for Governing Board information. No staff
report was presented unless noted below.
5. Quarterly Investment Report (June 2013)
160
6. Student Success -- Counseling Initiative Updates
Vice President Bailey noted the fabulous work of the counselors at the
semester start up with new educational plan workshops and 24 new
sections of CG 51. All running start participants were enrolled in a CG 51
class with electronic education plans. Trustee Banks asked whether
education plans apply to re-entry students. All degree-seeking students
are required to have an education plan. Funding is based on having
education plans in place.
166
7. Financial Reports
168
8. Cabrillo College Monthly Calendar
191
9. Agenda for Next or Future Board Meetings
The Cabrillo College Governing board may discuss items to be placed on
the future board meeting agendas.
Trustee Cortez asked whether there is an Action plan for the Solari
Green Technology Center. A Task Force is working on that and a
report will be brought to the October board meeting.
Trustee Cortez also asked about courses that have long wait lists,
can more classes be added for programs that have bottlenecks and
long wait lists. Vice President Bailey replied that now that we are
adding classes, low enrollment classes are cancelled and those
with long wait lists are added. Programs that have the bottleneck,
like nursing, is still challenging because chemistry and physiology
have limited lab space, extra classes don’t alleviate the problem.
H. ADJOURN
The meeting was adjourned at 6:56 p.m.
For ADA related meeting accommodations, contact the Executive Assistant to the President at (831) 479-6306
at least 24 hours in advance of the meeting.
10
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 7, 2013
SUBJECT:
ENCLOSURE(S)
Register of Warrants
REASON FOR BOARD CONSIDERATION
CONSENT-ACTION
ITEM NUMBER
Page 1 of 18
A.2
BACKGROUND:
The following warrants are submitted for Governing Board ratification:
REGISTER NO.
10
11
12
13
14
15
DATE
WARRANT NO.
08-15-13
08-21-13
08-22-13
08-29-13
09-05-13
09-12-13
21492-21598
21599-21634
21635-21751
21752-21858
21859-21967
21968-22111
TOTAL AMOUNT
1,074,517.61
185,022.36
348,268.82
671,207.76
428,556.94
1,793,766.32
$4,501,339.81
* NOTE: Student refund and financial-aid registers totaling $2,363,035.90 are available in the Business Office
for review.
RECOMMENDATION:
It is recommended that the Governing Board ratify warrant numbers 21492–22111 for the amount of
$4,501,339.81.
Administrator Initiating Item:
Roy Pirchio
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 7, 2013
SUBJECT:
Ratification: Construction Change Orders
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
CONSENT-ACTION
Page 1 of 2
A.3
BACKGROUND:
In accordance with Board Policy 4155, the following change orders over $25,000 or more than 10% of the
original contract value are submitted for Governing Board ratification.
600 Building Remodel
Dilbeck & Sons Change Order
Subcontractor
Amount
% of contract
Add underlayment for finished flooring
Paint Ceiling in Room #612
Finish exposed post in large lecture
room #610
Increase horsepower in fans RF-1 and
RF -2
Add insulation, east wall of lecture
#608
Repair duct insulation
Cinderella Carpet One
Graaskamp Painting
Graaskamp Painting
$8,779
$1,731
$807
1.1%
.2%
.1%
Val’s Plumbing &
Heating, Inc.
Coast Building Products
$2,942
.4%
$183
n/a
Val’s Plumbing &
Heating, Inc.
Central Electric Company
$2,230
.3%
$1,163
.1%
Graaskamp Painting
Graaskamp Painting
Val’s Plumbing &
Heating, Inc.
$827
$1,768
$2,135
n/a
.2%
.2%
Additional conduit for data and wall
phones
Additional trim at ceiling
Prep/paint doors omitted from bid docs
Install two new ducts
FISCAL IMPACT:
$46,913 for change orders funded from Bond Fund 49.
RECOMMENDATION: It is recommended that the Governing Board ratify the construction change
orders.
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
29
Ratification: Construction Change Orders: cont.
Demo plumbing protrusion
Additional patching required
Replace lab sinks with smaller sinks
Furnish and install new access door
Furnish and install new roof top gravity
vents
Replace electric boxes at student lab
tables
Relocate existing conduits
Change paint to “whiteboard” paint
Patch room surrounding new roof top
gravity vents
Revised signage
Provide power to two fire smoke
dampers
Replace four existing dampers
Total
Val’s Plumbing &
Heating
Brady Company
Val’s Plumbing &
Heating, Inc.
Hilton Construction
Products
Val’s Plumbing &
Heating, Inc.
Central Electric Company
$317
n/a
$490
$785
n/a
n/a
$1,015
.1%
$7,902
1%
$4,836
.6%
Val’s Plumbing &
Heating, Inc.
Graaskamp Painting
Noble Pride Roofing
Company
Graaskamp Painting
Signs of Success, Inc.
Central Electric Company
$901
.1%
$2,311
$1,221
.3%
.1%
$483
$1,778
n/a
.2%
Val’s Plumbing &
Heating, Inc.
$2,309
.3%
$46,913
5.6%
30
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 7, 2013
SUBJECT:
Authorization to Dispose of Surplus Equipment
REASON FOR BOARD CONSIDERATION
CONSENT-ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 1
A.4
BACKGROUND:
It has been determined that the following copier equipment is no longer useful for District purposes, has no
value and is considered surplus.
Canon 6800 Black/Color
ID# 26093
Serial# JJM06272
HASS Division, Room 453
FISCAL IMPACT:
Any funds received from the sale of personal property shall be credited to the department which made the
original purchase.
RECOMMENDATION:
It is recommended that the Governing Board authorize the Vice President, Administrative Services to dispose
of the equipment listed as surplus, according to Board Policy 4160.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
31
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 7, 2013
SUBJECT:
Santa Cruz COE Professional Services Agreement
REASON FOR BOARD CONSIDERATION
CONSENT - ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 1
A.5
BACKGROUND:
Cabrillo College previously accepted a Career Technical Education (CTE) Pathways Community
Collaborative grant (#12-140-411) from the Chancellor’s Office for a total of $411,350. This grant is
consistent with the S4C initiative, since the focus is to support alignment of the educational pipeline from K12 districts, to college, and on to successful careers with local employers. The objectives of the project
include:
Continuing the work of the Santa Cruz County CTE Community Collaborative, which brings together
middle and high schools, the County’s ROP, the college, existing industry/education career partnerships,
labor and local employers.
Fostering alignment through articulation agreements and pathways between K-12 districts and the
college
Raising awareness, among counselors, teachers, and administrators, of the importance of career
exploration and career goals to student success.
Providing opportunities for professional development on career topics to K-12 and college faculty.
The college has historically contracted with the Santa Cruz County Office of Education (COE) to fulfill
many aspects of these Pathways grants, and will contract with COE again this fall for $120,000 of aligned
work. The amount of this contract is such that board approval is required.
FISCAL IMPACT:
$120,000 in expenditures out of grant funds received and approved for this purpose
RECOMMENDATIONS:
It is recommended that the Governing Board approve a $120,000 contract with the Santa Cruz County Office
of Education. It is further recommended that the Board authorize the Vice President of Administrative
Services to execute and make all necessary arrangements in relation to this agreement on behalf of the
college.
Administrator Initiating Item:
Rock Pfotenhauer, Dean CEED
Kathleen Welch, VP Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
32
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 7, 2013
SUBJECT:
ENCLOSURE(S)
Donations from Cabrillo College Foundation
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
CONSENT-ACTION
Page 1 of 1
A.6
BACKGROUND:
The Cabrillo College Foundation accepted the following in-kind gift donations valued at $500 or more
on behalf of the college March-July, 2013:
Donation
Donor
1967 Steinway traditional-style piano
Golf bag, clubs, and balls
German viola with bows and case
Video camera, tripods, and accessories
Mineral and rock collection
Program
Sue Elliott
Scott Richards
Lark Ritson
Rebecca Sundstrom-Devine
Nancy Cheney
VAPA/Music
Athletics
VAPA/Music
VAPA/Photography
NAS/Geology
FISCAL IMPACT:
None.
RECOMMENDATION:
It is recommended that the Governing Board accept the donations to the above named programs from
the Cabrillo College Foundation.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
33
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 7, 2013
SUBJECT:
Small Business Development Center Grant from the Workforce
Investment Board
REASON FOR BOARD CONSIDERATION
CONSENT-ACTION
ENCLOSURE(S)
Page 1 of 1
ITEM NUMBER
A.7
Background
The Central Coast Small Business Development Center (SBDC) has successfully provided layoff aversion
technical assistance and Rapid Response referrals since 2009 for the federal Rapid Response Program. The
SBDC will continue providing these services for the Workforce Investment Board of Santa Cruz (WIB) to
assist Santa Cruz County employers.
Cabrillo’s Small Business Development Center will receive $32,000 from the Santa Cruz County WIB. This
funding will support continuing layoff aversion programs for the 2013-2014 fiscal year and may be
augmented if additional funds become available. The terms of this grant are from October 1, 2013 through
June 30, 2014 and reflect a budget cut from last year’s allocation due to federal sequestration.
FISCAL IMPACT:
An increase in expenditures and revenues of an estimated $32,000.
RECOMMENDATION:
It is recommended that the Governing Board accept the above-mentioned $32,000 from the Santa Cruz
Workforce Investment Board.
It is further recommended that the Board authorize the Vice President, Business Services to execute and
make all necessary arrangements in relation to this grant agreement and any future amendments on behalf of
the college.
Administrator Initiating Item:
Rock Pfotenhauer, Dean, CEED
Kathie Welch, VP Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
34
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 7, 2013
SUBJECT:
Human Resources Management Report
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
CONSENT--ACTION
Page 1 of 3
A.8
BACKGROUND:
Requesting ratification and/or approval of the following employment transactions:
FISCAL IMPACT: Within budgeted FTE’s.
RECOMMENDATION: It is recommended that the Governing Board ratify and/or approve the
transactions as described on the attached page.
Administrator Initiating Item:
Loree McCawley/Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
35
Name
Department/Division
Position
Effective Date
Action
CALUBAQUIB, Kori
Financial Aid/Student Servs.
Financial Aid Advisor
11/04/13
Appointment
CEJA, Miguel
FPPO/Administrative Services
Custodian
10/01/13
Appointment
EASTMAN, Mark
Mathematics/NAS
Mathematics Instructor
05/25/14
Retirement
(DOH: 08/22/84)
GROSS, Derek
FPPO/Administrative Services
Custodian
09/11/13 – 9/20/13 Unpaid Leave of Absence
HUANG, Jonathan
Ceramics / VAPA
Instructional Assistant I (50%)
09/12/13
Appointment
MENDOZA, Michelle
Counseling & Guidance/CESS Counselor/Instructor
10/21/13
• Appointment
REITER, Catherine
Chemistry/NAS
Science Laboratory Technician
(80%)
06/01/14
Retirement
(DOH: 1/06/99)
RINK, Alice
Nursing/HAWK
Nursing Instructor
05/25/14
Retirement
(DOH: 08/12/96)
ROMER, Cheryl
President’s Office
Confidential Executive Asst. to
the Superintendent/President
09/23/13
Appointment
STUART, Nancy
Dental Hygiene/HAWK
Office Specialist
11/28/13
Retirement
(DOH: 11/03/03)
WILLE, Michael
CAHM/HASS
CAHM Instructor
05/25/14
Resignation
(DOH: 08/25/08)
• See Attached
Note: Appointments are subject to successful completion of all employment regulatory compliance requirements
October 2013
Page 2 of 3
36
MENDOZA, Michelle
Counselor/Instructor -- Puente 50%/General Counseling 50%
EDUCATIONAL BACKGROUND:
San Jose State University
M.A.
San Jose, CA
Major: Education/Counseling & Student Personnel
University of California, Santa Barbara
Santa Barbara, CA
Major: Sociology
B.A.
PROFESSIONAL BACKGROUND:
2013 – present
Adjunct Counselor
Cabrillo College
Aptos, CA
2011 – present
Counselor/Instructor
Canada College
Redwood City, CA
2011
Student Success Coordinator/Counselor
Gavilan College
Gilroy, CA
2008 - 2011
General Counselor/Basic Skills Coordinator
Gavilan College
Gilroy, CA
2006 - 2008
Bilingual Career Counselor
WIA/CareerWorks
Santa Cruz, CA
October 2013
Page 3 of 3
37
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 7, 2013
SUBJECT:
Board Policy Revisions:
Office of the President, First Reading
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
Page 1 of 9
ITEM NUMBER
ACTION
F.1
BACKGROUND:
The District is in the process of revising Board Policies utilizing the California Community College
League’s model policies as applicable. These Board Policies have been developed in cooperation
with the Community College League of California Model Policy Service consultant, Jane Wright,
and have been reviewed by the appropriate committees on campus including the President’s
Cabinet.
Attached are revisions to Board Policies in the President’s component as listed below:
Board Policy
BP 2090 Evaluation
BP 2095 Professional Development
BP 2530 Prohibition of Harassment
BP 2540 Campus Safety
BP 2550 Campus Security and Access
BP 2580 Auxiliary Organization
BP 2590 Intellectual Property
Action
Revised to reflect League Language
Revised to reflect League Language
New
New
New
New
New
Board policies are presented as a second reading for Governing Board review.
FISCAL IMPACT: None.
RECOMMENDATION:
It is recommended that the Governing Board adopt the Board Policies as revised.
Administrator Initiating Item:
Laurel Jones
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
Yes  No
 Yes  No
Final
Disposition
38
Chapter Two: Administration and Organization
BP 2090
EVALUATION OF ADMINISTRATORS/MANAGERS
(League BP 7150)
All Faculty and permanent staff members will periodically undergo a performance
evaluation, in accordance with relevant collective bargaining provisions and the
confidential employees’ handbook.
Evaluation of Administrators/Managers
The performance of administrators and managers shall be evaluated and assessed in writing at
least once a year. This annual evaluation shall be reasonably related to the individual’s job
description and other mutually agreed upon activities and related duties and responsibilities.
Legal Reference: None.Accreditation Standard III.A.1.b
Adopted: February 1, 1988
Reviewed: May 6, 2013
Revised: October 7, 2013
39
Chapter Two: Administration and Organization
BP 2095
PROFESSIONAL DEVELOPMENT LEAVES
FOR ADMINISTRATORS
(League BP 7160)
The Cabrillo College Governing Board has a history of supporting professional growth for college
staff. To encourage and support professional growth for administrative staff, the
Superintendent/President shall establish an Administrative Professional Development Leave Plan.
Such a plan provides opportunities to update knowledge and improve skills, increase effectiveness
and build long-term commitment to the institution.
Legal Reference: Accreditation Standard III.A.5
Adopted: November 2, 1998
Reviewed: June 10, 2013
Reviewed: October 7, 2013
40
Chapter Two: Administration and Organization
BP 2530
PROHIBITION OF HARASSMENT
(League BP 3430)
All forms of harassment are contrary to basic standards of conduct between individuals and are
prohibited by state and federal law, as well as this policy, and will not be tolerated. The District
is committed to providing an academic and work environment that respects the dignity of
individuals and groups. The District shall be free of sexual harassment and all forms of sexual
intimidation and exploitation including acts of sexual violence. It shall also be free of other
unlawful harassment, including that which is based on any of the following statuses: race,
religious creed, color, national origin, ancestry, physical disability, mental disability, medical
condition, genetic information, marital status, sex, gender, gender identity, gender expression,
age, or sexual orientation of any person, or because he or she is perceived to have one or more of
the foregoing characteristics.
The District seeks to foster an environment in which all employees and students feel free to
report incidents of harassment without fear of retaliation or reprisal. Therefore, the District also
strictly prohibits retaliation against any individual for filing a complaint of harassment or for
participating in a harassment investigation. Such conduct is illegal and constitutes a violation of
this policy. All allegations of retaliation will be swiftly and thoroughly investigated. If the
District determines that retaliation has occurred, it will take all reasonable steps within its power
to stop such conduct. Individuals who engage in retaliatory conduct are subject to disciplinary
action, up to and including termination or expulsion.
Any student or employee who believes that he or she has been harassed or retaliated against in
violation of this policy should immediately report such incidents by following the procedures
described in Discrimination and Harassment Investigations. Supervisors are mandated to report
all incidents of harassment and retaliation that come to their attention.
This policy applies to all aspects of the academic environment, including but not limited to
classroom conditions, grades, academic standing, employment opportunities, scholarships,
recommendations, disciplinary actions, and participation in any community college activity. In
addition, this policy applies to all terms and conditions of employment, including but not limited
to hiring, placement, promotion, disciplinary action, layoff, recall, transfer, leave of absence,
training opportunities and compensation.
To this end the Superintendent/President shall ensure that the institution undertakes education
and training activities to counter discrimination and to prevent, minimize and/or eliminate any
hostile environment that impairs access to equal education opportunity or impacts the terms and
conditions of employment.
41
The Superintendent/President shall establish procedures that define harassment on campus. The
Superintendent/President shall further establish procedures for employees, students, and other
members of the campus community that provide for the investigation and resolution of
complaints regarding harassment and discrimination, and procedures for students to resolve
complaints of harassment and discrimination. All participants are protected from retaliatory acts
by the District, its employees, students, and agents.
This policy and related written procedures (including the procedure for making complaints) shall
be widely published and publicized to administrators, faculty, staff, and students, particularly
when they are new to the institution. They shall be available for students and employees in all
administrative offices.
Employees who violate the policy and procedures may be subject to disciplinary action up to and
including termination. Students who violate this policy and related procedures may be subject to
disciplinary measures up to and including expulsion.
See Administrative ProcedureAR 2530.
References:
Legal References: Education Code Sections 212.5, 44100, 66252, and 66281.5;
Government Code Section 12950.1;
Title VII of the Civil Rights Act of 1964, 42 U.S. Code Annotated Section
2000e
Adopted: October 7, 2013
42
Chapter Two: Administration and Organization
BP 2540
CAMPUS SAFETY
(League BP 3500)
The Board is committed to a safe and secure District work and learning environment. To that
end, the Superintendent/President shall establish a campus safety plan and ensure that it is posted
or otherwise made available to students. The campus safety plan shall include availability and
location of security personnel, methods for summoning assistance of security personnel, any
special safeguards that have been established, any actions taken in the preceding 18 months to
increase safety, and any changes in safety precautions to be made during the next 24 months.
See AR 2540
Legal Reference: Education Code Section 67380(a)(4)
Adopted: October 7, 2013
43
Chapter Two: Administration and Organization
BP 2550
CAMPUS SECURITY AND ACCESS
(League BP 3501)
The Superintendent/President shall establish procedures for security and access to District
facilities.
Legal Reference: 34 Code of Federal Regulations Part 668.46(b)(3)
Adopted: October 7, 2013
44
Chapter Two: Administration and Organization
BP 2580
AUXILIARY ORGANIZATION
(League BP 3600)
The Board may recognize and approve auxiliary organizations established for the purpose of
providing to the District any and all supportive services, specialized programs and functions
identified in Title 5.
The Superintendent/President shall establish the administrative procedures necessary to fully
comply with California law relating to auxiliary organizations, and to submit this policy and
those procedures to the Chancellor for the California Community Colleges as required by law.
At a minimum, the procedures shall address the subjects required by Title 5.
Recognition and establishment of auxiliary organizations shall include a public hearing on the
recommendation to recognize or establish an auxiliary organization; Board approval of the
auxiliary organization; and approval of a written agreement between the District and the
auxiliary organization describing the services, programs or functions to be performed. All such
written agreements shall comply fully with the requirements of Title 5 Section 59257(j).
Any auxiliary organization recognized by the Board shall conduct its business in accordance
with the administrative procedures adopted by the Superintendent/President pursuant to this
policy. Notwithstanding anything contained in the administrative procedures, any auxiliary
organization recognized by the Board shall comply with Education Code provisions regarding:
the composition of a board of directors and the way in which it conducts its meetings;
conducting an annual audit;
employing its work force;
expending and appropriating its funds, and keeping its records.
No funds or resources, other than funds or resources derived from gifts or bequests, shall be
transferred by the District to any of its auxiliary organizations for the purpose of either avoiding
laws or regulations that constrain community college districts or providing the District with an
unfair advantage with respect to any state funding mechanism. Such state funding mechanisms
include, but are not limited to, general apportionment funding, capital outlay funding, Extended
Opportunity Programs and Services funding, and funding for programs and services for disabled
students.
See AR 2580
Legal References: Education Code Sections 72670 et seq.;
Title 5 Sections 59250 et seq.
Adopted: October 7, 2013
45
Chapter Two: Administration and Organization
BP 2590
INTELLECTUAL PROPERTY
(League BP 3715)
The Superintendent/President shall develop procedures that define the rights, interests,
protection, and transfer of intellectual property created by the District employees and students.
Legal References: 17 U.S. Code Sections 101 et seq.;
35 U.S. Code Sections 101 et seq.;
37 Code of Federal Regulations Sections 1.1 et seq.
Adopted: October 7, 2013
46
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 7, 2013
SUBJECT:
Board Policy Revisions: Administrative Services,
First Reading
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
Page 1 of 5
ITEM NUMBER
ACTION
F.2
BACKGROUND:
The District is in the process of updating Board Policies utilizing the California Community College
League’s model policies as applicable. Attached are Board Policies in the Administrative Services
component presented to the Board for a first reading as listed below:
Board Policy
BP 4300 Law Enforcement
BP 5007 Recruitment and Selection
BP 5040 Nondiscrimination and Sexual Harassment
BP 5950 Campus Security
Action
Revised
New
Revised
New
Board policies are presented as a second reading for Governing Board review.
FISCAL IMPACT: None.
RECOMMENDATION:
It is recommended that the Governing Board adopt the Board Policies as revised.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
47
Chapter Four: Business Services and Operations
BP 4300
LAW ENFORCEMENT
(League BP 3520)
Law enforcement services, including traffic and parking control, shall be provided either by a the Cabrillo
College Police Department, or via a contract with an appropriate law enforcement authority. The Cabrillo
College Police Department is established by the Governing Board pursuant to California in accordance with
Education Code Section 72330 and California Penal Code Sections 830.31 and Section 832.
In the absence of a Cabrillo College Police Department, or supplementary to such a department,
tThe District, on behalf of the campus or center, shall enter into a written agreement with local law
enforcement agencies. The agreement shall clarify operational responsibilities for investigations of Part I
violent crimes, defined by law as willful homicide, forcible rape, robbery, and aggravated assault,
occurring at each location.
The written agreement shall designate which law enforcement agency shall have operational responsibility
for violent crimes and delineate the specific geographical boundaries of each agency’s operational
responsibility, including maps as necessary.
The written agreements required by this policy shall be public records and shall be made available for
inspection by members of the public upon request.
The Cabrillo Community College District encourages accurate and prompt reporting of all crimes to the
campus police and/or the appropriate police agencies. The president shall establish procedures that
encourage pastoral counselors and professional counselors, if and when they deem it appropriate, to inform
the persons they are counseling of any procedures to report crimes on a voluntary, confidential basis for
inclusion in the annual disclosure of crime statistics.
See Administrative Regulation 4300.
Legal Reference: Education Code Section 67381; and 34 Code of Federal Regulations Section 668.46(b)(4)
Adopted: May 2, 1988
Revised: June 10, 2013
Revised: October 7, 2013
48
Chapter Five: Personnel and Human Resources
BP 5007
ADMINISTRATIVE EMPLOYEES
RECRUITMENT AND SELECTION
(League BP 7120)
The Superintendent/President shall establish procedures for the recruitment and selection of Administrative
employees.
Administrative employees shall possess the minimum qualifications prescribed for their positions by the
Governing Board.
Legal References:
Education Code Section 70901.2, 70902(b)(7) & (d), and 87100 et seq.;
Title 5 Sections 53000, et seq. and 51023.5;
Accreditation Standard III.1.A
Adopted: October 7, 2013
49
Chapter Five: Personnel and Human Resources
BP 5040
NONDISCRIMINATION AND
SEXUAL HARASSMENT
It is the policy of the Cabrillo Community College District to provide an environment free of unlawful
discrimination or discriminatory harassment, including sexual harassment.
Discrimination and or harassment on the basis of ethnic group identification, national origin, religion, age,
sex or gender, race, color, ancestry, sexual orientation, or physical or mental disability, or on the basis of
these perceived characteristics or based on association with a person or group with one or more of these
actual or perceived characteristics, race, religious creed, color, national origin, ancestry, physical
disability, mental disability, medical condition, pregnancy or pregnancy disability, genetic information,
marital status, sex, gender, gender identity, gender expression, age, or sexual orientation of any person,
or because he or she is perceived to have one or more of the foregoing characteristics in the District’s
programs, activities and work environment is considered unlawful and shall not be tolerated by the Districtare
prohibited.
Retaliation against any individual who makes a complaint of discrimination or harassment or
who participates in an investigation of discrimination or harassment is prohibited whether or not
the allegations are eventually found to be true. If the District determines that retaliation has
occurred, it will take all reasonable steps to stop such conduct.
Individuals who engage in discriminatory acts or harassment, or retaliatory conduct are subject
to disciplinary action up to and including expulsion from the College or termination from
employment.
The Superintendent/President shall establish procedures for students, employees, and other
members of the campus community that provide notice of how to make complaints of unlawful
discrimination or harassment, and for the investigation and resolution of such complaints. Such
procedures shall include posting and dissemination of this policy to students and employees.
The District strongly forbids any form of discrimination and has enacted procedures to recognize and
eliminate unlawful discrimination or harassment.
Education Code Sections 212.5, 66252, 66281.5, 87100
Government Code Section 12926, 12940 and 12950.1;
5 Cal. Code of Regulations 51010, 53002, 59300 et seq.
42 U.S. Code Annotated Section 2000e
Adopted: October 1, 1990
Revised: October 7, 1996
Revised: March 5, 2003
Revised: March 10, 2003
Revised: May 5, 2003
Revised: April 20, 2009
Revised: January 6, 2010
Revised: October 7, 2013
50
Chapter Five: Personnel and Human Resources
BP 5950
CAMPUS SECURITY
The Board will either maintain a police department or contract with an appropriate law enforcement
authority to provide a special unit dedicated to general law enforcement service to the District, and security
for District property and all persons on District property, in accordance with Education Code Section
72330 et seq. and California Penal Code Section 832.
Legal References:
Cal. Ed. Code §70902(a) and (b)(6) [Duties and Powers of the Board]
Cal. Ed. Code §81655 [Board Power to Delegate Contracting Authority]
Cal. Ed. Code §72330(a) [Comm. College Police]
20 U.S.C. 1092(f)(1)(C) and 34 C.F.R. Reg. 668.46(b) [Clergy Act]
Cal. Penal Code §832 [Peace Officer Standards]
Adopted: October 7, 2013
51
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 7, 2013
SUBJECT:
Board Policy Revisions: Office of Instruction, Second Reading
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 4
F.3
ACTION
BACKGROUND:
The District is in the process of revising Board Policies utilizing the California Community College
League’s model policies as applicable. Attached are revisions to Board Policies in the Instruction
component as listed below:
Board Policy
Action
Updated to reflect League
Language
BP 3050 General Education
BP 3055 Philosophy and Criteria for Associate Degree
and General Education
New
Board Policies are presented as a second reading for Governing Board Review.
FISCAL IMPACT:
None.
RECOMMENDATION:
It is recommended that the Governing Board adopt the Board Policies revisions.
Administrator Initiating Item:
Kathleen Welch, VP, Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
Yes  No
 Yes  No
Final
Disposition
52
GENERAL EDUCATION
BP 3050
The Cabrillo College Governing Board recognizes that general education is an essential
component of an Associate Degree and is designed to introduce students to a variety of
means through which people comprehend the modern world. It is the philosophy of
Cabrillo College that students should possess in common certain basic principles, concepts
and methodologies both unique to and shared by the various disciplines. Moreover,
coherence and integration among these separate requirements should be stressed and the
active involvement of students in examining values inherent in proposed solutions to
problems should be fundamental. Educated persons should be able to use general education
knowledge when evaluating and appreciating the physical environment, the culture and the
society in which they live. General education should also promote self understanding and
awareness, appreciation, and respect for diverse cultures.
The Cabrillo College Governing Board shall approve graduation requirements including
general education requirements. In addition, the Governing Board shall approve the
philosophy of general education and the criteria to determine which courses may be used
to satisfy general education requirements. The Governing Board shall review, on a
regular basis, the policy and criteria.
The Academic Council, a standing committee of the Faculty Senate, shall review the
general education philosophy, criteria and requirements and make recommendations to
the Faculty Senate. The Faculty Senate shall forward its recommendations to the Vice
President, Instruction who recommends to the Governing Board.
Legal Reference: Ca. Adm. Code, Title 5, Section 55805.
Adopted: April 4, 1988
Revised: January 9, 1995
The District grants the degrees of Associate in Arts and Associate in Science to those
students who have completed the subject requirements for graduation and who have
maintained a 2.0 average in subjects attempted. Students must also complete the general
education residency and competency requirements set forth in Title 5 regulations.
Students may be awarded a Certificate of Achievement upon successful completion of a
minimum of 18 or more semester units or 27 or more quarter units of degree-applicable
coursework designed as a pattern of learning experiences designed to develop certain
capabilities that may be oriented to career or general education.
The Superintendent/President shall establish procedures to determine degree and
certificate requirements that include appropriate involvement of the local curriculum
committee. The procedures shall assure that graduation requirements are published in the
District's catalog(s) and included in other resources that are convenient for students.
53
Legal References: Education Code Section 70902(b)(3); Title 5 Sections 55060 et seq.
Adopted:
Revised:
54
Chapter Three: Instruction and Instructional Programs
BP 3055
(League BP 4025)
Philosophy and Criteria for Associate Degree and General Education
Courses that are designated to fulfill the general education and depth requirements shall
meet the following philosophy.
The awarding of an Associate degree is intended to represent more than an accumulation
of units. It is to symbolize a successful attempt on the part of the college to lead students
through patterns of learning experiences designed to develop certain capabilities and
insights. Among these are the ability to think and to communicate clearly and effectively
both orally and in writing; to use mathematics, to understand the modes of inquiry of the
major disciplines; to be aware of other cultures and times; to achieve insights gained
through experience in thinking about ethical problems, and to develop the capacity for
self-understanding.
In addition to these accomplishments, the student shall possess sufficient depth in some
field of knowledge to contribute to lifetime interest.
Central to an Associate degree, general education is designed to introduce students to the
variety of means through which people comprehend the modern world. It reflects the
conviction of colleges that those who receive their degrees must possess in common
certain basic principles, concepts and methodologies both unique to and shared by the
various disciplines. College educated persons must be able to use this knowledge when
evaluating and appreciating the physical environment, the culture, and the society in
which they live. Most important, general education should lead to better understanding.
In the establishing or modifying a general education program, ways shall be sought to
create coherence and integration among the separate requirements. It is also desirable
that general education programs involve students actively in examining values inherent in
proposed solutions to major society problems.
The Superintendent/President shall establish procedures to assure that courses used to
meet general education and associate degree requirements meet the standards in this
policy. The procedures shall provide for appropriate Academic Senate involvement.
Legal References:
Title 5 Section 55061; Accreditation Standard II.A.3
Adopted:
1
55
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 7, 2013
SUBJECT:
Appointment of Members to the
Measure D Citizens’ Bond Oversight Committee
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
Page 1 of 1
ITEM NUMBER
ACTION
F.4
BACKGROUND:
Following the successful passage of Measure D in the March 2004 election, the Governing Board established and
appointed members to an independent Citizens’ Oversight Committee, COC, as required by the Education Code.
The current representatives on the COC are:
Category
Member
Location
Business Representative
Member of Taxpayer Organization
At-large Community Member
At-large Community Member
Cabrillo Student Organization/Club
Active Member of Senior Citizen Group
Member of College Support Org.
Ciel Cirello
Brian Mathias
Kathy Blackwood
Ronald Kaplan
Joseph Watkins
Sharon Gray
Blaine Brokaw
Watsonville
Santa Cruz
Santa Cruz
Santa Cruz
Santa Cruz
Aptos
Santa Cruz
Term
1st 2nd
x
x
x
x x
x
x
x
Term expires
August 2014
August 2014
August 2014
August 2014
August 2013
August 2013
August 2013
The District took several steps to inform the community that applications for open seats were available, and that the
President would recommend the appointment of new representatives at the October Board meeting. The District
issued a press release in August 1, 2013 and posted an announcement on the Cabrillo College website with a link to
the application. According to the Committee Bylaws, representatives may serve up to two consecutive terms. The
term for three representatives to the Citizens’ Oversight Committee expired at the end of August. After careful
review of the prospective candidates’ qualifications, we recommend the following candidates for appointment to the
Measure D Citizens’ Bond Oversight Committee:
Category
Cabrillo Student Organization/Club
Active Member of Senior Citizen Group
Member of College Support Org.
Member
Carter Frost
Sharon Gray
Blaine Brokaw
Location
Santa Cruz
Aptos
Santa Cruz
Term expires
August 2015
August 2015
August 2015
FISCAL IMPACT: None.
RECOMMENDATION:
It is recommended that the Governing Board appoint members to the Measure D Citizens’ Bond Oversight Committee
as recommended by the Superintendent/President.
Administrator Initiating Item:
Laurel Jones
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
56
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
October 7, 2013
FROM: PRESIDENT
SUBJECT:
ENCLOSURE(S)
Page 1 of 3
Academic Calendar 2014-15
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
F.5
BACKGROUND:
The following calendar is the proposed Academic Calendar for 2014-15. This calendar consists of 16 weeks
of instruction for each semester. Because instruction is occurring on Saturdays, the days of instruction
exceed the minimum of 175 days. The calendar includes 10 flex days for staff development.
All requirements for Federal and State holidays are satisfied. Furthermore, the calendar has been negotiated
with the CCFT and reviewed by the Faculty Senate.
FISCAL IMPACT:
None.
RECOMMENDATION:
It is recommended that the Governing Board approve the attached 2014-15 Academic Calendar.
Administrator Initiating Item:
Kathleen Welch, VP, Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
√
√
Final Disposition
57
Fall 2014
DRAFT
Flex Days: August 25 - 29
Fall Semester:
6
13
20
27
July 2014
T W TH F
1
2
3
4
7
8
9 10 11
14 15 16 17 18
21 22 23 24 25
28 29 30 31
S
M
T
3
10
17
24
31
S
S
7
14
21
28
M
August
W TH
4
11
18
25
5
12
19
26
S
2
9
16
23
30
M
1
8
15
22
29
September
T W TH F
2
3
4
5
9 10 11 12
16 17 18 19
23 24 25 26
30
S
6
13
20
27
7
14
21
28
5 6
12 13
19 20
26 27
October
T W TH
1
2
7
8
9
14 15 16
21 22 23
28 29 30
F
3
10
17
24
31
S
M
November
T W TH
F
2
9
16
23
30
3
10
17
24
4
11
18
25
S
M
1
8
15
22
29
December
T W TH F
2
3
4
5
9 10 11 12
16 17 18 19
23 24 25 26
30 31
S
7
14
21
28
July
S
5
12
19
26
F
1
8
15
22
29
6
13
20
27
M
5
12
19
26
6
13
20
27
September 2 - December 20
4
Holiday
Tentative:
First 4-Week: 6/9- 7/3
6-Week: 6/16 - 7/25
(Second 4-Week, if needed: 7/7 - 8/1)
Possible 8 week session 6/9-8/1 Note: (from previous calendar)
If no 2nd 4 week session, begin first 4 weeks June 16
August
Flex Days -- August 25 - 29
September
1
2
Holiday: Labor Day
Fall Semester Begins
October
S
4
11
18
25
November
S
1
7
8
14 15
21 22
28 29
S
6
13
20
27
10
Holiday - Veterans Day
27
28
Thanksgiving Holiday: no classes
Board Holiday: no classes
December
20
24
25
26-31
Final Exams -- 12/15- 12/20
End of Fall Semester
Holiday in lieu of Admissions Day, ( Ed. code 88205.5)
Holiday
Board Holidays: college closed (4 days)
58
Spring 2015
Flex Days: January 20-23 (plus 1/16 devoted to SLO assessment)
Spring Semester: January 26 - May 23
January
4
11
18
25
January 2015
M T W TH
1
5
6
7
8
12 13 14 15
19 20 21 22
26 27 28 29
S
1
8
15
22
M
2
9
16
23
February
T W TH F
3
4
5
6
10 11 12 13
17 18 19 20
24 25 26 27
S
7
14
21
28
S
1
8
15
22
29
M
2
9
16
23
30
T
3
10
17
24
31
March
W TH F
4
5
6
11 12 13
18 19 20
25 26 27
S
7
14
21
28
S
M
T
5
12
19
26
6
13
20
27
7
14
21
28
April
W
1
8
15
22
29
S
M
T
May
W TH
3
10
17
24
31
4
11
18
25
5
12
19
26
S
M
1
8
15
22
29
T
2
9
16
23
30
S
7
14
21
28
6
13
20
27
June
W
3
10
17
24
F
2
9
16
23
30
S
3
10
17
24
31
1
Holiday: New Year's Day
19
26
Holiday: MLK; Flex : January 20 - 23 (1/16, SLO assessment day)
Spring Semester begins
February
13
16
Holiday: Lincoln Day Observed
Holiday: Washington Day
March
April
TH F
2
3
9 10
16 17
23 24
30
S
4
11
18
25
May
F
1
8
15
22
29
S
2
9
16
23
30
TH F
4
5
11 12
18 19
25 26
S
6
13
20
27
7
14
21
28
Spring Break -- March 30 -April 4
22
23
25
Graduation
End of Spring Semester; Final Exams -- May 18 - 23
Holiday: Memorial Day
June
There are several options for summer 2015. Exact schedule TBD.
Summer 2015: Tentative (Su 15 is set when 2015-16 is developed)
6/8 - 7/2 (4 weeks) and 6/15 - 7/24 (6 weeks)
Possible 2nd 4 week session 7/6 - 7/31 (4 weeks)
Possible 8 week session 6/8 - 7/31 (8 weeks)
Note: If no 2nd 4 week session, begin first 4 weeks June 15
59
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 7, 2013
SUBJECT:
Solari Green Technology Center Programming Plan
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 2
G.1
BACKGROUND:
The Solari Green Technology Center (SGTC) opened for classes in Fall 2012. The new facility, over 10 years
in the planning and development, came on line during a time when the college had suffered multiple rounds
of budget reductions and was preparing for additional cuts in the event that Proposition 30 did not pass.
During this period of contraction, course offerings were reduced and concentrated within fewer facilities to
reduce maintenance and operations costs. During the first year of instruction, and through Fall of 2013,
course offerings in the SGTC were restricted to the evenings and to subjects that had previously been taught
at the Aptos campus.
The passage of Proposition 30 and the improving state economy put us in a better position to follow through
on our commitment to the funders and other SGTC stakeholders to provide instruction that serves careerseeking students and meets the workforce development needs of local employers. Starting last spring the
college began securing resources and taking steps to move us towards full utilization of the SGTC’s capacity.
Work accomplished last spring includes development of an Energy Management Certificate of Achievement
and AS degree to be offered out of the Construction and Energy Management program. This program will
make instructional use of the SGTC’s many energy saving features. Perkins funds were used to support
development of this program as well as to support outreach efforts by faculty from our Horticulture and
Engineering Technology programs directed towards South County employers in the agriculture and
manufacturing industries. Both programs are exploring ways in which they can meet these industries’
workforce development needs by offering courses in Watsonville. During the spring the college also
proposed, in its 2013-14 application for Perkins funds, to allocate $20,000 to be combined with other grant
funds to provide start-up staffing. The Chancellor’s Office approved this allocation over the summer.
Over the summer the Cabrillo Extension program began offering its Leadership Academy at the SGTC to test
the Watsonville market for fee-based courses targeting workforce development. This series quickly sold out
and a second offering was immediately scheduled. S4C in partnership with the Extension program scheduled
several Summer Youth Academies at the SGTC. These sliding-scale, fee-based courses were designed to
engage students in hands-on activities that connect academic learning with its career applications. Together
these pilots confirmed that our strategy for programming the SGTC could include fee and contract supported
activities.
(continued)
Administrator Initiating Item:
Rock Pfotenhauer, Dean CEED
Kathie Welch, VP, Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
60
This fall the SGTC is fully utilized weekday evenings and there is some day-time programming, but the
program planning effort is primarily focused on Spring and Fall 2014.
Extension is offering a 12-week Supervisory Academy on Thursday afternoons at the Center.
Extension and Contract Education are looking for additional opportunities for fall programming.
We will be seeking to contract with someone to lead program development and marketing efforts for
the SGTC. The position will be initially funded with grant funds, but we hope to sustain it over the
long term with a combination of grants and revenues from Extension and Contract Education
offerings. We plan to have someone under contract by November. Their initial efforts will focus on
marketing Spring 2014 classes, but will quickly shift to outreach to local employers to assess their
workforce development needs and to determine how we can best use the SGTC to meet employers
workforce development needs.
Division Deans are identifying CTE programs that could offer new sections or shift existing sections
to the SGTC. The hope is to have a set of courses that together provide a solid career preparation
foundation. Currently Construction and Energy Management is planning to offer several hands-on
courses during the day. Other possibilities being explored are computer applications courses and
Human Services courses.
The success of these courses will be dependent on our ability to market the courses to students who
can attend day-time classes. To that end we will be developing and carrying out a marketing
campaign. A similar effort, about a decade ago, had success using Spanish language radio station
ads, presentations to Adult Education classes, and outreach to churches and community based
organizations.
In spring of 2014 we plan to have credit courses offered during the day-time at least 4 days of the week and
to be offering substantially more Contract Education and Extension courses. Planning begun in the fall for
Fall 2014 will continue.
Through consultation with CTE faculty, outreach to local employers and analysis of labor market
information and funding availability, the contracted program development consultant will
recommend a CTE program for development that offers the best opportunity to both prepare
Watsonville students for local employment and meet local employers workforce needs. This
“signature” program would provide a focus for SGTC program development, fund-raising, and
marketing efforts.
Funding will be sought for development and piloting of this program, with the hope that a first
cohort can be admitted in the fall of 2014.
Extension and S4C will work together to plan another round of Summer Youth Academies to be
offered out of the SGTC in summer of 2014.
By fall of 2014 we hope to have the SGTC operating at full capacity with a combination of credit,
Extension and Contract Education classes. Most importantly we hope to have programs in place that are
providing Watsonville students with pathways into careers that pay family supporting wages and that are
providing employers with a local source of well-qualified candidates.
2
61
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 7, 2013
SUBJECT:
Fall 2013 Flex Week Activities
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
INFORMATION
Page 1 of 2
G.2
BACKGROUND:
The Staff Development Committee organized five days of workshops and activities that took place from
Monday, August 26 through Friday, August 30, 2013. On these days faculty were released from their
classroom assignments in order to participate in staff development activities. (Title 5, Section 55722)
Allowable activities included:
Staff development, in-service training and instructional improvement;
Program and course curriculum or learning resource development and evaluation;
Student personnel service;
Related activities, such as guidance and orientation, departmental or division meetings,
conferences and workshops, and institutional research;
Other duties as assigned by the district.
The necessary supporting activities for the above (Title 5, Section 55724 and 55726)
On Monday, August 26, All College Day kicked off with a special presentation by President Laurel Jones, a
welcome of new hires, and the presentation of service and teaching awards. Between Monday and Thursday
forty-two workshops covered teaching and learning topics, student support services, and campus-wide
initiatives. Twelve events covered program and course SLO assessment and new hire orientations. There
were also Pre-Flex events the prior week. On Friday, August 30, divisions and departments met for discipline
specific professional development activities and program planning.
Attendees state they enjoy the variety of topics covered in workshops and typically extend their flex
participation beyond what is required. Workshop evaluations asked participants what they liked best about
the event they attended.
“I will be able to move further in assisting students.” “Thank you for the valuable tools, we can make a
difference!” Helping Students Succeed Using Support Services
“Amazing how much more accessible math and science are when applied.” “Interdisciplinary teaching is the key
to connecting faculty and students regarding academia and careers.” Teaching STEM: An Interactive
Multidisciplinary Approach
“I learned some good tools to help students.” Supporting Students Under Psychological Stress
Administrator Initiating Item:
Kathleen Welch, VP, Instruction
Academic and Professional Matter
 Yes ❑ No
If yes, Faculty Senate Agreement
Yes
Senate President Signature
❑ No
Final Disposition
62
“I liked the collaborative approach to continue to improve our methods to engage and encourage students to
achieve success.” Implementing the Student Success Act of 2012 — How Can Every Instructor Contribute to
Student Success?
2
63
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
October 7, 2013
FROM: PRESIDENT
SUBJECT:
ENCLOSURE(S)
Facilities Master Plan Project Status
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
INFORMATION
Page 1 of 5
G.3
BACKGROUND:
Major Projects under Construction
This report provides a monthly update on facilities capital improvements and construction funded projects
through measure C & D bond funds.
The expenditure of measure C&D bond funds is to optimize sustainable use of college facilities for
students, faculty, staff & community.
Optimal sustainable use of college facilities is essential to administrative unit outcomes (AUOs) / student
learning outcomes (SLOs) / student success.
While all capital improvements serve to meet the optimal sustainable use of college facilities, certain
projects are more easily distinguished as addressing this goal. (Strategic Plan Goal B.3)
Some examples of current projects are as follows:
Smart Classroom Upgrades
Building 100 Office Remodel Project
Building 800 STEM Remodel
Building 600 Biology/Chemistry Classroom Renovation Project
Watsonville Green Technology Center
Health and Wellness Project
Building 300 Renovation
Staff will develop a strategy to reflect the projections noted in the 2013 Educational Master Plan relative
to future growth. As described in the 2013 Facilities Master Plan, future capital projects for the campus
will focus on servicing and maintaining the infrastructure, modernizing classroom and laboratory spaces,
and expanding technological improvements.
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
64
Major Projects under Construction
Arts Education Remediation Project. Several projects that encompass the remediation of the VAPA
complex including but are not limited to repairs to the heating and venting systems, building leaks, door
systems repairs and accessibility, music recital hall acoustics, sewer line repairs, theater storage and
equipment fencing have been addressed and/or are in process.
Current Status Update:
The VAPA 1000 HVAC repair project is substantially complete and final close out documents,
including DSA certification are expected to be received this fall.
Health and Wellness Project
This project has been certified and closed effective August 18, 2012 with DSA.
Current Status Update:
The majority of the equipment for the building has been purchased and installed; however, there
are additional items to be purchased.
Building 300 Renovation
This project has been certified and closed effective October 28, 2011 with DSA.
Current Status Update:
A majority of the equipment has been purchased and installed, including furniture and classroom
computers; however, there are additional items to be purchased.
Watsonville Green Technology Center
This project is substantially complete and occupied as of fall 2012. The LEED certification process has
also been completed and the Solari Green Technology Center is now officially LEED Platinum Certified
with the U.S. Green Building Counsel.
Current Status Update:
This project is substantially complete with the exception of minor finishing touches as well as
some remaining furniture and equipment. This project has been certified by DSA.
Building 800 STEM Remodel:
Building 800 occupants were relocated in 2012 in order for the building to be fully remodeled. Plans and
specifications were approved by DSA in September 2012. Abatement of the building occurred in
September and October 2012. Bid proposals for the renovation work were received on November 27,
2012. The contract for the renovation work has been awarded to Kent Construction of Gilroy, CA, in the
amount of $3,491,895.
65
The total Building 800 project construction costs are estimated to be $5,495,702. There are three funding
sources for the project:
$1,952,530—federal Title III Science Technology Engineering and Mathematics (STEM) grant
from the Department of Education to fund design and partial construction.
$ 250,000—A gift of from the Peggy and Jack Baskin Foundation was received in the amount of
894,495 in August 2012. $250,000 of the gift will be used to offset the additional
construction costs of the project.
$ 250,000—The Cabrillo College Foundation received $250,000 from the Monterey Peninsula
Foundation to provide support for the constructions costs to renovate the 800
building. This will also reduce the need for bond funds as reflected in this report.
$3,043,172—Measure D bond.
$5,495,702
Total estimated project costs
A pre-construction meeting was held on December 19, 2012 and the general contractor, Kent
Construction, commenced on the Demolition work mid-December, 2012.
Current Status Update:
Occupancy of the building occurred in time for the start of the fall semester. Numerous punch list
items and minor corrective work will continue through to close out.
Building 600 Bio/Chem Classroom Renovation Project:
The Dental Hygiene Program previously occupied the west end of building 600 prior to relocating to the
new Health Wellness Building in 2010. This space will be designated as Biology and Chemistry
classroom and laboratory space.
Current Status Update:
The two lecture classrooms are substantially complete with the exception of cabinetry and fume
hoods; they are back ordered and are expected to arrive in November. Change orders for numerous
items such as flooring underlayment, HVAC and minor miscellaneous items have been submitted for
processing.
Smart Classroom Upgrades:
As identified by Instruction and in collaboration with IT, Information Technology, four classrooms were
identified to receive “Smart Classroom” upgrades with “Bond” funds in the 2012/13 fiscal year. These
upgrades include primarily technological equipment essential to the instructional process and include
improved projectors, whiteboards, “Elmos” (computerized document projectors), computers and
“Spectrum carts” that integrate the various components. These classroom upgrades also include flooring
replacement, fresh paint, furniture and equipment, window treatments and other space repairs as is needed
to improve the overall functionality.
Current Status Update:
This year four classroom spaces were identified for upgrades, using bond funding – The smart
classrooms scheduled for completion this year are 1606, 1112A, 450, 607.
Last year’s (2011/12 fiscal year) smart classrooms consist of 410, 411, 1092 & 1093.
66
Building 100 IT Main Distribution Frame (MDF) Project:
The 100 building basement is the central distribution and location of DATA and communication systems
for all of upper campus. This space is exposed to outside elements, such as weather and rodents due to the
open entrance vault and this is detrimental to the systems housed in this space. This project will relocate
data cabling, telecommunication lines and equipment and the reconstruct wall sections where necessary to
prevent loss of essential college systems operations. The budget for this project is $247,720.
Current Status Update:
Scope development is complete and preliminary investigative site work has been accomplished.
Solicitation of preferred vendors for this work has commenced and work will be sequenced with the
other projects scheduled for this building.
Building 100 Office Remodel Project:
There are numerous functions in the 100 that require reconfiguration in order to serve student needs and
improve access specific to the counseling and the transfer center. This project consists of creating an open
counter at the east entrance which will require the relocation and reconfiguration of other office and
conference spaces. The budget for this project is $115,670.
Current Status Update:
Scope development has been accomplished and pricing for the work will be accomplished. Work will
be scheduled as activities in the building allow and will be coordinated with the other projects
scheduled for this building.
Building 100 HVAC Project:
The 100 building has been home to various administrative functions over the course of time and thus has
had considerable redistribution of activities. Very few areas of the building floor plan resemble original
construction layout except for the over 50 year old dysfunctional HVAC system. This project will address
the much needed reconfiguration of the existing duct work as well as the heating and cooling needs of the
main floor and IT MDF equipment room below. The budget for this project is $371,295.
Current Status Update:
Drawings and Specifications are complete and are scheduled to be presented to DSA (Division of
State Architect). Bids were received and will reported on the action item for this work under separate
cover.
Awards of Informal Bids under the Uniform Public Construction Cost Accounting System (UPCC):
By adopting the Uniform Public Construction Cost Accounting System, the Board authorized the
President or his/her designee to enter into agreements with low bidders using the informal bidding
process with the provision that the successful awards would be presented to the Board as an
information item. This system enables the District to 1) informally bid projects under $175,000 to prequalified contractors, 2) more efficiently and effectively manage small to medium sized projects, and 3)
contract with local contractors who are deemed “qualified” bidders.
67
Facilities Master Plan
Through August 31, 2013
Projects In Process
Planned
Substantial
Completion
Date
Funding Source
Original
Project
Budget
Adjusted
Project
Budget
Paid to Date
Encumbered
to Date
Balance
(unencumbered)
Change
Orders to
date
Contingency
Paid + Enc as
% of Proj
Budget
State Capital Outlay Funds
1,185,000
1,185,000
1,103,575
72,870
8,554
99%
Measure D
Total Project
State Capital Outlay Funds
Building 300 Renovation
Winter 2013
Measure D
Equipment
Total Project
EDA Funds
Watsonville Green Technology
Fall
Foundation
Center
2011
Measure D
Total Project
1,105,493
2,290,493
931,000
931,000
1,862,000
3,365,000
100,000
7,100,000
10,565,000
1,105,493
2,290,493
931,000
931,000
1,862,000
3,365,000
100,000
7,148,000
10,613,000
1,101,881
2,205,456
761,137
761,137
1,522,274
3,365,000
100,000
7,098,889
10,563,889
0
72,870
0
0
0
0
0
0
0
3,612
12,166
169,863
169,863
339,726
0
0
49,111
49,111
0
100%
99%
82%
82%
82%
100%
100%
99%
100%
400,000
411,075
337,268
5,005
68,802
0
83%
1,952,530
1,500,000
-
748,268
2,579,528
250,000
0
3,577,796
1,204,262
371,624
0
250,000
1,825,886
0
92,019
0
0
92,019
304,317
100%
97%
100%
3,452,530
1,952,530
3,043,172
250,000
250,000
5,495,702
100,000
100,000
4,088
1,704
94,209
Health and Wellness
Equipment
Watsonville GTC Equipment
Building 800 Renovation
Fall 2013
Fall 2013
Fall
2013
Total Project
STEM Grant Funds
Measure D
Baskin Donation
Monterey Penin Donation
Total Project
Fall 2013
Bond Measure D only
Fall
2013
Measure C
Measure D
Total Project
1,915,130
845,605
2,760,735
1,915,130
395,605
2,310,735
1,644,933
10,028
1,654,961
128,495
61,354
189,849
141,701
324,224
465,925
Building 600 Remodel
Fall 2013
Bond Measure D only
1,000,000
1,500,000
558,261
668,648
273,092
Smart Classrooms
Fall 2013
Bond Measure D only
80,000
80,000
31,553
23,565
24,882
Bond Measure D only
734,685
734,685
66,924
24,575
643,186
Bond Measure D only
Bond Measure C only
323,291
61,337
323,291
61,337
275,093
54,938
0
0
48,198
6,399
Total
23,630,071
25,782,318
20,852,501
2,812,102
2,117,715
State Capital Outlay Funds
10,490,000
10,490,000
10,490,000
0
0
Measure C
Measure D
Project Total
121,741
15,067,134
25,678,875
121,741
15,072,637
25,684,378
121,741
15,062,495
25,674,236
0
4,400
4,400
0
5,742
5,742
State Capital Outlay Funds
20,357,000
20,357,000
20,357,000
0
Measure C
Measure D
Project Sub-total
5,345,114
51,909,024
77,611,138
5,345,114
51,893,312
77,595,426
5,345,114
51,893,312
77,595,426
0
0
0
0
0
0
0
0
0
0
Building 800 Move In
VAPA Remediation
Bldg 100 Repairs
Campus Signage
DSA Closeout
TBD
TBD
Total Projects in Process
0
0
91,078
98%
191,513
39,561
231,074
46,833
93%
18%
80%
150,000
105,771
82%
304,317
6%
69%
73,469
12%
85%
90%
758,859
243,682
92%
Completed Projects
Health and Wellness Center
and Sitework
VAPA Construction
VAPA Equipment
Spring
2011
Complete
Complete
State Capital Outlay Funds
1,136,000
1,136,000
1,136,000
0
Measure D
Project Sub-total
Total Project
1,126,453
2,262,453
79,873,591
1,051,000
33
1,166,000
2,217,033
1,126,453
2,262,453
79,857,879
1,051,000
33
1,116,963
2,167,996
1,126,453
2,262,453
79,857,879
1,051,000
33
1,116,963
2,167,996
0
0
0
0
0
0
0
State Capital Outlay Funds
Building 300 Renovation
South Perimeter Road
Completed Projects
9/26/2013
Fall
2010
Summer
2012
Measure C
Measure D
Project Total
Total Project
140,000
121,050
121,050
0
0
107,909,499
107,831,303
107,821,161
4,400
5,742
1 of 1
100%
100%
100%
100%
-
100%
68
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 7, 2013
SUBJECT:
Cabrillo College – 2013 Fall Semester Census Report
REASON FOR BOARD CONSIDERATION
INFORMATION
ITEM NUMBER
G.4
ENCLOSURE(S)
Page 1 of 4
BACKGROUND:
The decline in enrollment, when comparing the Fall 2013 semester to the Fall 2012
semester, is substantially smaller than the declines recorded in recent years. This
suggests that the rate of decrease has leveled. In fact, the number of students served
is effectively the same as that one year ago. Fall semester Census headcount is
13,047 students, which is eight students short of that of Fall 2012 headcount, for a
decrease of 0.00%. In Census Reports for the last three Fall semesters, decreases of
approximately 6.5% (in 2010FA), 3.6% (in 2011FA) and 5.3% (in 2012FA) were
reported. This Fall, measures of weekly student contact hours (WSCH) and full-timeequivalentstudents (FTES) indicate a decrease of about 1.8% as compared with one
year ago.
Demographic changes occurring in California and in the local region are reflected in the
Cabrillo student population. This semester, the percentage of Latino students grown to
38.4% of headcount (a 4.5% increase as compared with last Fall), and the percentage
of Whites has declined to 49.3% of headcount (a 3.7% decrease). This semester marks
the first time that the proportion of White students has decreased to less than 50%.
Meanwhile, there is a decrease in the proportion of full-time students as compared with
one year ago. This deviates from the trend observed over the last four years when the
percentage of full-time students was gradually increasing each semester. In Fall 2013,
students carrying 12 or more units constitute 31.1% of the student population, as
contrasted with 33.0% one year ago. Correspondingly, the average student unit load
decreased this semester to 8.17 units, compared to 8.32 units in Fall 2012.
The rather large decrease in Online enrollment observed this semester is due to a
curriculum change in World Languages, rather than any actual change in Online course
offerings. Until this semester, every student enrolling in a World Languages course was
required to enroll in a co-requisite online language lab section. As the lab sections were
set up as separate online sections, data for those students [for the lab section only] was
recorded in the online category. The units and FTES associated with those classes as
migrated to the physical location where the language course is offered. Hence, an
increase in FTES for Aptos, Watsonville, and Scotts Valley is observed.
If World Languages lab sections were removed from this comparison, the regular
program of Online courses would record much smaller decreases. The drop in
headcount would be 4.0% and the drop in Units enrolled would be only 1.8% as
compared with Fall 2012. There are three fewer regular Online sections offered in the
Fall 2013 semester than one year ago, which will account for these small decreases.
The majority of Cabrillo College students are 18-25 years old. The percentage of
students in this age range declined slightly from one year ago, from 60.1% of headcount
in Fall 2012 to 59.4% of headcount in Fall 2013. In the Fall 2013 semester, small
69
decreases are observed those aged 41-50, while there are small increases among
those aged 51 and older.
A census web page is available through the Planning & Research Office (PRO). In
addition to the college-wide census report comparing Fall 2013 with Fall 2012, location specific
reports are compiled and posted for Aptos, Online, Santa Cruz, Scotts Valley,
and Watsonville. These reports are available at: http://www.cabrillo.edu/services/pro
Administrator Initiating Item:
Planning and Research Office
Academic and Professional
Matter
2
If yes, Faculty Senate Agreement
Senate President Signature
Yes ; No
Yes … No
Final Disposition
70
CABRILLO COLLEGE
Fall 2013 Census Enrollment Compared to Fall 2012
Fall 2013 vs. 2012
All Students
Total Student Count
Non-credit (only) Students
Units Enrolled
Average Units
FTES (Resident)
WSCH (Residents)
Fall 2013
13,047
158
106,683
8.18
4,829
149,920
Fall 2012
13,055
145
108,624
8.32
4,920
152,401
# Change
% Change
-8
13
-1,941
-0.14
-90
-2,481
-0.1%
9.0%
-1.8%
-1.7%
-1.8%
-1.6%
# Change
% Change
140
-371
-0.13
75
1.2%
-0.4%
-1.6%
1.9%
# Change
% Change
-1,080
-1,291
1.01
-170
-33.2%
-12.3%
31.2%
-29.1%
FTES values contain a projection applied to Positive Hour attendance sections.
Aptos
Student Count
Units Enrolled
Average Units
FTES (Resident)
Fall 2013
Online
Student Count
Units Enrolled
Average Units
FTES (Resident)
Fall 2013
Santa Cruz
Student Count
Units Enrolled
Average Units
FTES (Resident)
Fall 2013
Scotts Valley
Student Count
Units Enrolled
Average Units
FTES (Resident)
Watsonville
Student Count
Units Enrolled
Average Units
FTES (Resident)
11,536
86,827
7.53
3,992
2,175
9,194
4.23
413
Fall 2012
11,396
87,198
7.65
3,917
Fall 2012
3,255
10,485
3.22
583
# Change
% Change
41
47
1.15
5
66
59
0.89
4
-25
-12
0.25
0
-37.9%
-20.3%
28.2%
7.7%
Fall 2013
Fall 2012
# Change
% Change
194
858
4.42
31
206
829
4.02
29
-12
29
0.40
2
-5.8%
3.5%
9.9%
7.9%
# Change
% Change
-173
-296
0.27
2
-8.2%
-2.9%
5.8%
0.5%
Fall 2013
1,931
9,757
5.05
389
Fall 2012
Fall 2012
2,104
10,053
4.78
387
Aptos includes class offerings at the main campus.
Santa Cruz includes offerings at sites in the Santa Cruz area.
Scotts Valley includes classes offered in Scotts Valley.
Watsonville includes classes offered at the Watsonville Center, or at other Watsonville area locations.
Fall 2013
In-county (SC) Students
Out-of-state Students
Fast Track to Work
BA+ Degree Students
International Students
Veterans and Dependents
Applications for Admission
Cabrillo College
Planning & Research
11,163
200
135
1,193
69
159
7,588
Fall 2012
11,236
175
204
1,246
72
162
7,713
# Change
% Change
-73
25
-69
-53
-3
-3
-125
-0.6%
14.3%
-33.8%
-4.3%
-4.2%
-1.9%
-1.6%
9/30/2013 8:01 AM
71
In-county by residence zip code. International and Out-of-state by MIS SB09 Residence code for fee purposes.
Fast Track to Work from FTTW Office. Veterans data courtesy Cabrillo A&R
Fall 2013
Enrollment Status
Continuing
New
Returning
Concurrent High School
TOTAL
#
8,587
3,086
1,353
21
13,047
Fall 2012
%
65.8%
23.7%
10.4%
0.2%
100.0%
#
8,185
2,850
1,696
324
13,055
Fall 2013 vs. 2012
% # Change % Change
62.7%
402
4.9%
21.8%
236
8.3%
13.0%
-343
-20.2%
2.5%
-303
-93.5%
100.0%
-8
-0.1%
Status is determined empirically from enrollment records. Returning students have been away one or more major terms.
Fall 2013
Full/Part-time
Full-time
Part-time
TOTAL
#
4,053
8,994
13,047
%
31.1%
68.9%
100.0%
Fall 2013
Race/Ethnicity Categories
African American
Asian
Filipino
Hispanic/Latino
Native American
Pacific Islander
White
Multiple-Ethnicities
Other
TOTAL
#
164
295
126
5,013
70
23
6,434
661
261
13,047
Fall 2012
#
4,303
8,752
13,055
Fall 2012
%
1.3%
2.3%
1.0%
38.4%
0.5%
0.2%
49.3%
5.1%
2.0%
100.0%
#
160
288
121
4,809
67
32
6,680
573
325
13,055
Fall 2013 vs. 2012
% # Change % Change
33.0%
-250
-5.8%
67.0%
242
2.8%
100.0%
-8
-0.1%
Fall 2013 vs. 2012
% # Change % Change
1.2%
4
2.5%
2.2%
7
2.4%
0.9%
5
4.1%
36.8%
204
4.2%
0.5%
3
4.5%
0.2%
-9
-28.1%
51.2%
-246
-3.7%
4.4%
88
15.4%
2.5%
-64
-19.7%
100.0%
-8
-0.1%
In Spring 2009, new ethnicity data collection procedures, including the option to select multiple ethnicities, were implemented in compliance with
the U.S. Department of Education.
`
Fall 2013
Gender
Female
Male
Unknown
TOTAL
#
7,073
5,921
53
13,047
Fall 2012
%
54.2%
45.4%
0.4%
100.0%
Fall 2013
Age
under 14/unknown
15-17
18-20
21-25
26-30
31-40
41-50
51-60
over 60
Overall
#
14
402
4,206
3,551
1,483
1,312
815
745
519
13,047
#
7,118
5,890
47
13,055
Fall 2012
%
0.1%
3.1%
32.2%
27.2%
11.4%
10.1%
6.2%
5.7%
4.0%
100.0%
#
17
353
4,368
3,470
1,464
1,298
899
696
490
13,055
Fall 2013 vs. 2012
% # Change % Change
54.5%
-45
-0.6%
45.1%
31
0.5%
0.4%
6
12.8%
100.0%
-8
-0.1%
Fall 2013 vs. 2012
% # Change % Change
0.1%
-3
-17.6%
2.7%
49
13.9%
33.5%
-162
-3.7%
26.6%
81
2.3%
11.2%
19
1.3%
9.9%
14
1.1%
6.9%
-84
-9.3%
5.3%
49
7.0%
3.8%
29
5.9%
100.0%
-8
-0.1%
Data Source: Cabrillo Information Technology (unless otherwise noted)
Querying and Reporting: Cabrillo Planning & Research Office (PRO)
Cabrillo College
Planning & Research
9/30/2013 8:01 AM
72
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 7, 2013
SUBJECT:
Student Success Initiative Update
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 9
G.5
BACKGROUND:
The 2011 California Community Colleges Student Success Task Force issued its final report with 22
recommendations. Several of those recommendations resulted in SB 1456, The Student Success Act of 2012.
This legislation renamed Matriculation as Student Success and Support Programs (SSSP) and targeted the
funding to three core mandatory services: Assessment, Orientation, and Education Planning. Secondarily,
Cabrillo is required to provide follow up services for at-risk students and career planning services to help
students declare a program of study/major.
In spring 2013, Cabrillo established a Student Success Steering committee to coordinate the college’s
implementation of the recommendations. We have made significant progress on the recommendations which
have established direction from the Chancellors Office. Some recommendations are on hold or being
reviewed by state-wide workgroups. Those workgroups are expected to publish recommendations during the
next few months.
In an effort to track our progress on implementing the 22 recommendations, the attached spreadsheet was
developed to gauge our progress, determine who is responsible for overseeing implementation and what
resources may be needed. Some of our successes are:
Faculty Student Success Tool Kit
Counseling: Student Planning (electronic Ed Plans), Ed Planning Workshop, Probation Workshops
(early intervention), mandatory CG 51 course (extended orientation and Ed Planning)
Enrollment Priorities requirements in place and ready for spring 2014
Requirements for mandatory Assessment, Orientation, and Ed Plans are implemented
SSSP funding realigned to meet new state requirements in our 2013-14 budget, a year ahead of
Chancellors Office deadline
Ultimately, Student Success is a campus-wide responsibility. Cabrillo has been very successful at involving
the entire campus in this effort. We still have much to do, but we should be very proud of our progress.
Administrator Initiating Item:
Dennis Bailey-Fougnier
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
73
Cabrillo College Implementation of Student Success Initiative*
Recommendation
Timeline
Action Steps
Responsible Party
Resources
Evaluation
1.1 Collaborate with
K-12/Common Core
Standards
1-Spring 2011, 2012
and 2013 meeting for
Cabrillo and K-12
English and math
faculty
1-English and Math
faculty meetings
between Cabrillo and
local high schools
Jim Weckler and
Wanda Garner, leads.
Initially faculty in
English and Math,
state-wide Smarter
Balanced consortium,
S4C.
Hospitality money
1-assessment data
showing that fewer
students are placing in
basic skills math and
English (over time)
Cabinet liaison:
Kathie Welch
2.1 Development and On-hold. CCCO is
seeking additional
Implementation of
common assessment funding for this
projected. Currently 6
community colleges
in the Central Valley
have a federal grant to
develop a common
assessment. CCCO is
working with them on
their project. It may
become the state-wide
instrument.
1-Required
2.2 Diagnostic
assessment and
assessment,
orientation
orientation and
(implemented)
education plans
2-Electronic Ed. Plans
(pilot fall 2013, full
implementation
spring 2013, MIS
reporting for funding
1-CCCO is working
on a state-wide data
base to help colleges
share assessment
results including
college assessments,
AP, EAP, IB and
other scores.
CCCO, PRO, faculty
in English, math,
counseling and
assessment staff
1-revised AP 5055 to
meet SB 1456
requirements. This
makes 3 cores
services required for
registration.
(complete)
2-Implement
electronic Student
Margery Regalado
Rodriguez, lead.
Assessment,
Enrollment Services,
Counseling, IT
Cabinet liaison:
Dennis BaileyFougnier
Cabinet liaison:
Dennis BaileyFougnier
2
None at this time. If a 1-fewer barriers for
common assessment
students
is developed or
adopted, we will need
money for adoption,
validation and
implementation
1-$55,000 for
purchase of Student
Planning module and
ongoing $6,000 for
yearly maintenance
fee. Additionally
$10,000 ongoing fee
for imaging of
incoming transcripts
1-SSSP MIS data
report and allocation
2-CG 51 pilot
evaluation
74
fall 2015)
1-Student Planning,
2.3 Technology
electronic Ed. Plans
applications to
better guide students (pilot fall 2013, full
implementation
spring 2013)
2-Upgrade online
orientation
(complete)
2.4 Support
resources for
students lacking
college readiness
1-spring 2013 pilot of
CG 51 (complete)
2-fall 2014 Student
Retention module
implementation (may
want to slow this
down. With
implementation of
Student Planning and
document imaging
this may be too much
new technology for
the staff to handle all
at once)
3-add diagnostic
component to current
assessment
Planning (pilot fall
2013, full
implementation
spring 2014)
3-Piloting required
CG 51 classes in
summer and fall 2013
for all Running Start
students (complete)
1-Implement
electronic Student
Planning (pilot fall
2013, full
implementation
spring 2014)
1-Purchase Student
Retention module to
provide an electronic
way to track students
at-risk
2-Develop follow-up
process for students
who are in basic skills
courses and who are
in SAP, that engages
classroom faculty
with students who are
at-risk
3-Pilot, develop a
program where
classroom faculty are
assigned 10-15
students that they
and financial aid
requirements
2-TU costs for 12
units (24 .5 unit CG
54 classes)
Margery Regalado
Rodriguez and Jay
Jackson leads.
Assessment,
Enrollment Services,
Counseling, IT
Cabinet liaison:
Dennis BaileyFougnier
Margery Regalado
Rodriguez, leads.
Counselors,
Enrollment Services,
instructional faculty.
For diagnostic
assessment: English,
math, ESL faculty
and deans.
For Student Support
Conference Team
(SSCT): Sesario
Escoto, Dianne
Avelar, Katie
Dowling, leads
3
1-See 2.2
2-$30,000 for
purchase of online
orientation from
programmer.
1-SSSP MIS data
report and allocation
1-Student Retention
module $53,000 (onetime) and $5,150
ongoing for yearly
maintenance
2-unknown cost for
diagnostic assessment
piece (need to
research)
1-Scorecard
2-closing
achievement gap
3-MIS data
4-SAP data
5-improve class
placement and
success
75
2.5 Declare a
program of study
(major)
mentor and guide
through Cabrillo
4-Create student early
identification and
intervention team and
process (SSCT)
(Behavioral, mental
health and faculty and
staff support.
(complete)
SB 1456 requires
1-piloting Career
students to have a
workshops spring
declared program of
2014
study/major. Required 2-offering additional
fall 2014.
sections of CG 54 in
spring 2014
(complete)
3-instructional faculty
classroom discussions
about careers
(Toolkit-complete)
Cabinet liaison:
Dennis BaileyFougnier
Margery Regalado
Rodriguez and Shawn
Ogimachi, leads.
Counseling and
Career and Transfer
Center staff,
instructional faculty
(Faculty toolkitMichael Mangin and
Vikki Fabbri, leads)
1-9 sections of CG 54
(1 unit each)
2-Career assessment
software (?)
3-workshop expenses
(?)
1-Colleague data on
majors
2-MIS SSSP Data
3-Increase numbers of
students with declared
programs of
study/majors
1-poster costs
2-workshop expenses
1-SAP data
2-FTE/Enrollment
data on student who
do not re-enroll due to
SAP status and 100
unit limits
Cabinet liaison:
Dennis BaileyFougnier & Kathie
Welch
3.1 Enrollment
Priorities
1-Revise BP/AP 5055
(complete)
2-Enforcement of
new priorities go into
effect with fall 2014
registration
(complete).
3-Ongoing
communication about
this policy in
orientations, CG
1-Communication to
student who are atrisk of losing
enrollment priorities
due to SAP and 100
unit limit (spring and
fall 2013)
3-SAP workshops are
required of all
students who are on
progress dismissal
Tama Bolton, lead.
Kristin Fabos,
Enrollment Services
staff, Counseling,
Student Senate
Dennis BaileyFougnier, lead on
Appeals Committee
and Cabinet liaison
4
76
courses, class
schedule, college web
site, and on faculty
syllabi
3.2 BOG fee waiver
requirements
3.3 Promote benefits
of full-time
attendance
Implementation onhold until 2015.
When it goes into
effect, students on
SAP and who have
earned 100 units at
Cabrillo will lose
BOG fee waivers.
SAP student can get
waivers back once
they are back in good
standing or are
making significant
academic progress
(SAP)
2-communicate new
policy to all student
(posters, class
schedule)
3-Implementation of
required Appeals
Committee
(complete)
1-Communication to
student who are atrisk of losing
enrollment priorities
due to SAP and 100
unit limit (spring and
fall 2013)
3-SAP workshops are
required of all
students who are on
progress dismissal
(SAP), combine FA
SAP and probation/
dismissal in 1
workshop (complete)
3-Financial Aid
communication with
students who have
BOG waivers
4- Implementation of
required Appeals
Committee
(complete)
1-include value of
full-time enrollment
in orientation,
financial aid, faculty
syllabi and classroom
Tama Bolton, Lead.
Enrollment Services
(financial aid), Tootie
Tzimbal, Counseling,
instructional faculty
1-Posters, etc
(communication plan
to inform students)
1-SAP data
2-BOG fee waiver
data
3-Enrollment Data
(80 units and above)
Dennis BaileyFougnier, lead on
Appeals Committee
and Cabinet liaison
1-Increase in FTE
2-Increase in the
number of students
who are enrolled in
12 units or more.
5
77
3.4 Address Basic
Skills deficiencies in
first year
discussions
State-wide workgroup 1-Student Success
meeting in fall 2013
Learning
to develop
Communities/Basic
recommendation
Skills committee
and/or regulatory
research, report, and
changes. SSTF
recommended plan
recommendation is
that students must at
basic skills course
work during first
semester of
enrollment
4.1 Align Course
offerings to meet
student needs (base
courses offerings
and schedule on
student needs)
CCCO convening
workgroup to develop
action plan and
recommendations.
5.1 Alternative basic
skills curriculum
CCCO published a
document in 2013 to
guide colleges. An
additional workgroup
is scheduled to meet
in fall 2013 to come
up with more
recommendations
5.2 State-wide
strategy for noncredit and Adult Ed
No action has come
on this
recommendation.
Legislature funded
planning money for
Adult Ed.
Rachel Mayo, lead.
1-Additional basic
Eric Grabiel,
skill sections (TUs)
Learning
Community/Basic
Skills committee
Instructional deans,
faculty in English and
math, Assessment and
Counseling.
Kathie Welch:
Cabinet liaison.
Kathie Welch, lead
and Cabinet liaison.
Instructional deans,
Program chairs, and
instructional faculty
1-Student Success
Learning
Communities/Basic
Skills committee
research and report
1-Regional discussion
about Adult Ed.
2-Apply for regional
planning grant
1-Assessment data
2-Enrollment data
Rachel Mayo, lead.
Instructional deans,
Program chairs, and
instructional faculty
Learning
Community/Basic
Skills committee,
Kathie Welch,
Cabinet liaison.
Laurel Jones, lead and
Cabinet liaison.
Kathie Welch,
Instructional deans,
K-12 Superintendents
and Adult Ed faculty.
6
1-TUs for additional
courses.
1-Student Planning
data
78
Laurel Jones, lead.
Loree McCawley,
Professional
Development
committee.
6.1 Enhance
professional
development
opportunities
Laurel Jones and
Kathie Welch:
Cabinet Liaisons
Laurel Jones, lead.
Victoria Lewis, Loree
McCawley
6.2 Improve use of
professional
development
resources
Laurel Jones and
Victoria Lewis,
Cabinet liasions
7.1 Stronger
community college
system office
7.2 and 7.3 State
and local student
success
goals/Accountability
scorecard
Legislation failed in
2012
No action needed by
Cabrillo
1-Scorecard
implemented in
spring 2013
1-Cabrillo scorecard
posted on college
website
2-scorecard
discussion by the
board fall 2013
7.4 Longitudinal
student records
system
CCCO, CSU, UC are
working on this
project. Nothing for
Cabrillo at this time
8.1 Categorical
program
streamlining and
cooperation
Nothing from CCCO
on this at this time
PRO, lead.
Laurel Jones, Cabinet
liaison
7
1-Achievement gap
data
2-Scorecard
longitudinal data
79
8.2 Invest in Student
Support Initiative
8.3 Alternative Basic
Skills funding model
Student Success and
Support Program (
SSSP) Funding
State-wide the
Legislature allocated
an additional $50
million for student
success and support
program (SSSP,
formerly
Matriculation), $14
million of this is
specifically for
technology
Nothing at this time.
CCCO working with
Governor’s Office
1-Determine how
Cabrillo will spend
this additional money
and what general fund
monies will be needed
to complete and
successful
implementation.
Laurel Jones and
Cabinet, lead. Student
Success Steering
Committee
2013-2104 Budget
SB 1456, Student
Victoria Lewis, lead.
Success Act requires
Cabinet.
that SSSP funding be
spending on the
required cores
services. To meet this
requirement, we
needed to shift some
positions out of the
old Matric budget and
others into it. This
realignment was
completed in the final
2013-14 budget
(complete)
1-Student Success
requirements (SB
1456)
2-Student Equity and
SSSP program
requirements (this
will be published
sometime in fall
2013)
Laurel Jones, Kathie
Welch and Victoria
Lewis leads and
Cabinet liaison
8
1-Moved Dean of
Counseling and
admin asst. to general
fund accounts and a
counselor and
counseling Ed
Planning expenditures
into SSSP. This
moved targets
expenditures from
SSSP budgets to the
core mission of SSSP.
2-The college may
need to provide
additional GF or onetime money for future
student success needs.
80
Student Success
Steering Committee
Co-Chairs:
Dennis BaileyFougnier
Kathie Welch
Tama Bolton
Arturo Cantu
Phil Carr
Rick Fillman
Matt Halter
Ian Haslam
Sheryl Kern-Jones
Victoria Lewis
Michael Mangin
Rachel Mayo
Diego Navarro
Ekua Omosupe
Margery Regalado
Rodriguez
Beth Regardz
Barbara Schultz-Perez
Alex Taurke
*More Resources:
For a complete description of the Student Success Task Force Recommendations, please click here:
http://www.californiacommunitycolleges.cccco.edu/Portals/0/Executive/StudentSuccessTaskForce/SSTF_Final_Report_1-17-12_Print.pdf
For more information on Student Success Implementation and SB 1456 Student Success Act of 2012, please click here:
http://extranet.cccco.edu/Divisions/StudentServices/Matriculation.aspx
The Cabrillo College Student Success Steering Committee’s website:
http://www.cabrillo.edu/services/studserv/StudentSuccessSteeringCommittee.html
9
81
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 7, 2013
SUBJECT:
ENCLOSURE(S)
Financial Reports
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
INFORMATION
Page 1 of 23
G.6
BACKGROUND:
The following financial reports are presented for the information of the Governing Board:
Report
Period Ending
Trial Balance
8/31/13
Year-to-Date Budget Reports
General Fund
Child Development Fund
Building Fund
Revenue Bond 1998 Construction Fund
Revenue Bond 2004 (Series A) Construction Fund
Revenue Bond 2004 (Series B) Construction Fund
Debt Service Fund
Retiree Benefit Fund
8/31/13
Clearing and Revolving
8/31/13
Bookstore
8/31/13
Cafeteria
8/31/13
Duplications
8/31/13
Associated Students
8/31/13
Scholarships/Loans
8/31/13
Student Center Fee
8/31/13
Student Representation Fee
8/31/13
Trust and Agency
8/31/13
Administrator Initiating Item:
Roy Pirchio
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100
101
102
103
104
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
October 7, 2013
SUBJECT:
ENCLOSURE(S)
Cabrillo College Monthly Calendar
REASON FOR BOARD CONSIDERATION
INFORMATION
ITEM NUMBER
Page 1 of 2
G.7
BACKGROUND:
The following calendar presents information about selected events and significant dates for the month of
October. Dates given are accurate as of October 1, 2013.
Administrator Initiating Item:
Kristin Fabos, Director of Marketing
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
105
October 2013
Marketing and Communications Department • 831/479-6158
Sunday
Monday
Tuesday
1
Wednesday
2
Men’s Water Polo vs.
Women’s Soccer vs.
Monterey Peninsula, Merced, 3:00PM
Women’s Water Polo
vs. Merced, 4:00 PM
Volleyball Crossover
vs. Gavilan, 6:30 PM
6
7
8
Cabrillo Music
Department
Presents Santa Cruz
Cello Festival, 4:00
PM, Samper Recital
Hall
Cabrillo Gallery
Standing Tall
Presents
Advocacy Club Bocce
12x12 (x12): An Open Ball Tournament,
Invitational, October 1:00 PM, Stroke &
7 - November 1
Disability Learning
Center
Governing Board
Meeting, 5:00 PM,
Women’s Soccer vs.
Sesnon House
Hartnell, 7:00 PM
13
14
Cabrillo College
Accreditation Site
Visit Begins
20
Concert: The Picasso
Ensemble, 3:00 PM,
The Sesnon House
21
9
Thursday
Friday
3
4
5
10
11
12
Volleyball vs. College
Men’s Soccer vs.
Fall Wellness Fair,
of Sequoias, 3:00PM
Hartnell, 6:30 PM
10:00AM - 1:00 PM,
Cabrillo Gallery
Aptos Campus Quad
Presents 12x12 (x12):
Cabrillo College
An Open Invitational,
Foundation
Dedication of Baskin Reception 4:00 6:00 PM, Cabrillo
Engineering, Physics
& Computing Center, Gallery
Additional Listings
5:30 PM
Cabrillo Bike Co-Op
and Ecology Action
present Bike to Work
Day, 6:30 - 7:30 AM,
in front of Cabrillo
Bookstore
Men’s Soccer vs. Las
Positas, 6:30 PM
Cabrillo Culinary
Department Beer
Maker’s Dinner with
Seabright Brewery,
5:30 PM - 8:30 PM,
Pino Alto Restaurant
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Cabrillo College
Women’s Soccer vs.
Cabrillo College
Cabrillo College
Accreditation Site
Chabot, 2:00 PM
Accreditation Site
Accreditation Site
Visit
Visit
Visit
Men’s Water Polo vs. Accreditation Site
Men’s Soccer vs. West West Valley, 3:00 PM Visit Campus Exit
Interview, 1:00 - 1:30
Women’s Water Polo
Valley, 7:00 PM
PM, Crocker Theater
vs. West Valley, 4:15
Pizza Party, VAPA
PM
Quad, 1:30 PM
Additional Listings
Men’s Soccer vs.
Skyline, 7:00 PM
Volleyball vs. CCSF,
6:30 PM
Cabrillo Emergency
Preparedness Drill,
9:00 AM
Women’s Soccer vs.
De Anza, 2:00 PM
Men’s Soccer vs.
Chabot, 6:30 PM
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Saturday
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Football vs. San Jose
City College, 7:00 PM
Auditions! Cabrillo
Stage Winter
Production: Lunch,
10:00 AM - 5:00 PM,
Crocker Theater
Football vs. Hartnell,
7:00 PM
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Women’s Soccer vs.
Volleyball vs. Hartnell, Cabrillo College Bands
West Valley, 7:00 PM 6:30 PM
Presents: A Chilling
Spectacle of Spooky
Music, 7:30 PM,
Samper Recital Hallll
Additional Listings
Additional Listings
Coming in Early November
Oct. 5
Oct. 16
Oct. 31
Nov. 1
Last day to request pass/no pass option (full-term section)
Volleyball vs. Monterey Peninsula, 6:30 PM
Cabrillo Music Department Presents: 88 Keys Halloween Extravaganza,
12:30 PM, Samper Recital Hall
Nov. 1
Nov. 2
Nov. 4
Nov. 4
Cabrillo Youth Strings/String Orchestras Concert, 7:00 PM, Samper Recital Hall
Cabrillo Culinary Department’s First Farm to Fork Dinner wIth Yellow
Wall Farm, Guglielmo Winery
Cabrillo Music Department Presents: Il Dolce Suono Fall Concert,
7:00 PM, Samper Recital Hall
Governing Board Meeting, 5:00 PM, Sesnon House
College & Career Night, 6:00 - 8:00 PM, Gym, Cafeteria & Library