Governing Board Meeting
Agenda
Monday, December 9, 2013
Cabrillo College
6500 Soquel Drive
Aptos, California 95003
6:00 pm Open Session
1
GOVERNING BOARD OF TRUSTEES
GOALS FOR 2012-13
1. Student Success will be the priority in determining:
Compensation and benefits for all employee groups that are sustainable and
comparable with best practice for similar organizations;
Staffing patterns that conserve resources to support student achievement;
Allocation of resources to creatively address student needs and increase achievement
of student goals.
2. The Board is committed to shared governance and values the timely recommendations of
the College Planning Council to inform board decisions.
3. The Board supports the implementation of the process that will result in a green,
paperless delivery of all Board materials to the members of the Governing Board, the
college community, and the public.
4. The Board will engage the community through broad discourse to chart the path for
Cabrillo’s continuing legacy in light of the unprecedented fiscal challenges facing the
College and the state of California.
2
Cabrillo College Governing Board
Monday, December 9, 2013
Cabrillo College Sesnon House
6500 Soquel Drive
Aptos, California 95003
Start time: 5:00 pm
OPEN SESSION (Pino Alto Room)
1. Call to Order and Roll Call
2. Adoption of Agenda
3. Public Comments regarding closed session items
(three minute time limit per speaker)
4. Announcement of Closed Session
5. Adjourn to Closed Session
PAGE
TIME
5:00
CLOSED SESSION (Pino Alto Room)
1. Pursuant to California Government Code section 54957(b)(1), to
consider dismissal of employee #353018
District’s Designated Representative: Loree McCawley
Employee Organization: CCEU
2. Discussion: Employee Evaluation, Dr. Laurel Jones, President.
[Subdivision (e) of Government Code 54954.5]
REGULAR OPEN SESSION (McPherson Room)
1. Call to Order and Roll Call
2. Report Out of Closed Session
5:03
A. Consent Items
1. Minutes and Consent Agenda (these items are approved when the agenda
is approved unless a Board member wishes to discuss)
a. Minutes of November 4, 2013
2. Register of Warrants
It is recommended that the Governing Board ratify warrant numbers
22750-23559 for the amount of $3,394,799.24.
3. Construction Change Orders
There are no construction change orders for the December 9, 2013 board
meeting.
4. Budget Transfers by Resolution
It is recommended that the Governing Board approve Resolution
Numbers 053-13 through 059-13 for budget transfers 22122 through
22385.
5. Quarterly Financial Status Report, CCFS 311Q
It is recommended that the Governing Board accept the report, CCFS
311Q Quarterly Financial Status Report, and order its inclusion on the
official minutes of the college.
6. Authorization to Dispose of Surplus Equipment
It is recommended that the Governing Board authorize the Vice
President, Administrative Services to dispose of the equipment listed as
surplus, according to Board Policy 4160.
6:00
5
9
33
34
42
47
3
December 9, 2013
7. Human Resources Management Report
It is recommended that the Governing Board ratify and/or approve the
human resources management report.
B. Introduction of Newly Appointed Faculty and Staff
49
6:10
C. Oral Communications: Members of the audience may speak to non-agenda
items (three minute time limit per speaker)
6:12
D. Special Presentation:
VAPA Singing Spice!
E. Oral Reports
6:25
6:35
1.
2.
3.
4.
5.
Board Members’ Reports
Student Trustee’s Report
Superintendent’s Report
Faculty Senate: Comments on issues of interest to the Faculty Senate
CCEU: Comments on issues of interest to the Cabrillo Classified
Employees Union
6. CCFT: Comments on issues of interest to the Cabrillo College
Federation of Teachers
6:50
F. Action Items
1. Board Organization Meeting
It is recommended that the Governing Board select officers and
representatives for 2014. It is also recommended that the Governing
Board adopt the proposed schedule of Governing Board meetings and
meeting locations for 2014.
2. 2013-2014 Board Goals
It is recommended that the Governing Board approve the attached 20132014 Board Goals as presented.
3. Award of Bid: Building 100 HVAC Improvements
It is recommended that the Governing Board authorize the Vice
President, Administrative Services to award the contract to the qualified
bidder, in the amount of $731,000.
4. 2013-2014 One Time Budget Allocations to Program Planning
It is recommended that the Governing Board authorize the Vice
President, Administrative Services to allocate $300,000 from the
Operating Reserves for the attached one time expenditures.
5. Academic Staffing
It is recommended that the Governing Board authorize the college to fill
the following three academic positions: Mathematics, Culinary Arts &
Hospitality Management, and Nursing effective fall 2014.
6. Board Policy Revisions: Instruction Office, Second Reading
It is recommended that the Governing Board adopt the Board Policies as
revised.
7. Board Policy Switch to League Numbering System
It is recommended that the Governing Board receive the alignment plan.
52
54
56
58
61
65
67
4
December 9, 2013
8. 2013-14 Technology Refresh Computer Hardware Purchases
It is recommended that the Governing Board authorize the Vice
President, Administrative Services to allocate $218,728.00 from the
restricted, bond and carryover funds as appropriate.
G. Information Items: The following items are provided for Governing Board
information. (Staff may be called upon to present)
1. Cabrillo College Fact Book, 2013
2. Repeatability Legislation and Non-Credit Information
The following items are provided for Governing Board information.
No staff report is anticipated.
3. VAPA Report
4. Facility Master Plan Update
5. Quarterly Investment Report (9/13)
6. Financial Reports
7. Cabrillo College Monthly Calendar
8. Agenda for Next or Future Board Meetings
70
7:10
71
72
86
89
94
101
124
The Cabrillo College Governing board may discuss items to be placed on
the future board meeting agendas.
H. ADJOURN
At the conclusion of the regular session of the Cabrillo College Governing
Board, a special meeting of the Cabrillo College Financing Corporation will
convene.
7:50
I. Action Item
1. Public Meeting of the Cabrillo College Financing Corporation
At this time, the regular meeting of the Governing Board will adjourn,
and the board will reconvene as the Cabrillo College Financing
Corporation to Conduct Business.
J. ADJOURN
126
8:00
For ADA related meeting accommodations, contact the Executive Assistant to the President at (831) 479-6306
at least 24 hours in advance of the meeting.
5
November 4, 2013 Minutes
Meeting Minutes
Cabrillo College Governing Board
Monday, November 4, 2013
Cabrillo College Sesnon House
6500 Soquel Drive
Aptos, California 95003
Start time: 5:30 pm
OPEN SESSION (Pino Alto Room)
PAGE
1. Call to Order
2. There are no closed session items for November 4, 2013
3. Board dinner. No business discussed, no action taken.
5:30
6:00
REGULAR OPEN SESSION (McPherson Room)
1. Call to Order and Roll Call
Trustee Spencer called the meeting to order at 6:00pm. Present were:
Trustee Cortez, Trustee Reece, Trustee Smith, Trustee True, Trustee
Banks, Trustee Spencer, Trustee Ziel and Student Trustee Brown. The
agenda was adopted with the change of moving item B, Introduction of
Newly Appointed Faculty and Staff, to the beginning of Regular Open
Session.
A. Consent Items
1. Minutes and Consent Agenda (these items are approved when the agenda
is approved unless a Board member wishes to discuss)
a. Minutes of October 7, 2013
It was moved and seconded (Reece/Cortez) to approve the consent
agenda items, including the Minutes from October 7, 2013. The motion
carried with the following roll call vote:
Student Trustee Brown Advisory Vote: Aye
AYES: True, Smith, Reece, Spencer, Cortez
NOES: None
ABSENT: None
ABSTAIN: Ziel and Banks – (Trustee Ziel and Trustee Banks abstained
from the approval of the10/7/13 minutes portion only, as they were
absent at that board meeting)
2. Register of Warrants
It is recommended that the Governing Board ratify warrant numbers
22112-22749 for the amount of $3,617,746.48
3. Construction Change Orders
It is recommended that the Governing Board approve the construction
change orders.
4. Professional Services – Document Imaging
It is recommended that the Governing Board approve the contract with
Databank IMX for an amount NTE $90,000.00
TIME
4
9
27
29
6
November 4, 2013 Minutes
5. S4C Linked Learning Grant
It is recommended that the Governing Board approve the $80,000 Linked
Learning Pilot Program (AB 790) Grant.
6. Curriculum Committee Report
It is recommended that the proposed curriculum changes be approved to
become effective in spring 2014.
7. Human Resources Management Report
It is recommended that the Governing Board ratify and/or approve the
human resources management report.
B. Introduction of Newly Appointed Faculty and Staff
 Loree McCawley introduced Diane Goody as the new Assistant Director
of Human Resources.
 Vice President Welch introduced Dr. Cynthia Fitzgerald as the new
Director of Allied Health
 Vice President Bailey-Fougnier introduced Michelle Mendoza,
Counselor and Todd Welch, Enrollment Services Technology Specialist.
C. Oral Communications: Members of the audience may speak to non-agenda
items (three minute time limit per speaker)
 None
D. Special Presentation:
In lieu of special presentation the board and audience are invited to attend the
Cabrillo College and Career Night held in the Gym, the library and the
cafeteria.
E. Oral Reports
1. Board Members’ Reports:
 Trustee Spencer shared her concerns about the scorecard and the low
ESL percent. She would like a report on the status of faculty and
administrative meetings focused on scorecard data and is the process
being successfully implemented.
This first report to be agendized in March. Systematic review of the
scorecard to be calendared by the President for the Board.
2. Student Trustee’s Report:
 9 Student senators and 2 advisors attended the CSSA conference 2 weeks
ago.
 4 student senators attended a conference in Monterey last weekend.
 Many fun activities happened on campus on Halloween.
 Thanksgiving dinner is happening on 11/25 at the Watsonville campus
and on 11/26 at the Aptos campus. Asked trustees to serve at either site if
they are available.
 Student Senate is discussing smoking regulations on campus. They have
agreed on the wording for a proposal to take to safety committee.
 Discussion around sustainability issues on campus.
3. Superintendent’s Report
 President Jones introduced the new format for her monthly
President/Superintendent report. This report will also be available on-line,
30
31
58
6:08
6:10
6:12
7
November 4, 2013 Minutes
on the President’s web page, under “President’s Communications”.
4. Faculty Senate: Comments on issues of interest to the Faculty Senate
President Michael Mangin noted:
 On 11/12/13 there will be a forum for Quality Community College
Education. The event will take place in the Sesnon House from 6:008:00pm.
 Going to the state plenary fall meeting. One issue to discuss is how to
make ACCJC more collegial; will report back.
 Expressed concerns regarding faculty hiring. Asked for support from
Board and Administration for more contract hires for next year. Also a
concern that the pay increases be made permanent. There have been
many un-replaced retirements; many positions are being replaced by
adjuncts. Some programs weren’t able to find adjunct staff to fill
positions and because of this some classes had to be cancelled.
5. CCEU: Comments on issues of interest to the Cabrillo Classified
Employees Union
President Alta Northcutt noted:
 Congratulated Vice President Bailey-Fougnier for doing a great job
filling as the acting president during the power outage.
 Felt that the emergency drill was very effective; but expressed the need to
have an active shooter drill.
 Some staff feel that not all buildings are secure because they need to be
locked from the outside with a card key.
 Congratulated new hires and praised staff for promoting from within
wherever possible.
6. CCFT: Comments on issues of interest to the Cabrillo College
Federation of Teachers
President Bone noted:
 Congratulated the accreditation team on a job well done.
 Also noted the forum that Michael Mangin spoke about earlier.
 Looking forward to participating in visioning day in February. CCFT
would like to make sure that all groups have representation at the event.
 CFT is looking for support for Tom Torlakson in the upcoming state
wide election.
 Expressed concern regarding the Affordable Care Act and the impact on
adjunct faculty. 42% of our staff are adjunct and less than 1/3 qualify for
health benefits.
F. Action Items
1. Renewal of Lease, 1 year: Head Start Program, FY 13-15
It is recommended that the Governing Board the lease renewal.
A motion was made (Banks/Ziel) to approve. The motion carried.
2. Resolution 052-13; 2013-14 Mid-Year Tax and Revenue Anticipation
Notes (TRANs)
It is recommended that the Governing Board approve Resolution 052-13,
Mid-Year Tax and Revenue Anticipation Notes. It was moved and
seconded (Reece/True). The motion carried with the following roll call
vote:
6:25
61
62
8
November 4, 2013 Minutes
Student Trustee Brown Advisory Vote: Aye
AYES: Banks, Cortez, Reece, Smith, Spencer, True and Ziel
NOES: None
ABSENT: None
ABSTAIN: None
G. Information Items: The following items are provided for Governing Board
information.
1. Dream Act Activities Report
Trustee Spencer thanked Vice President Bailey-Fougnier for this report.
2. Distance Education Annual Report
Trustee Spencer thanked Vice President Welch for this report.
3. Honors Transfer Program 2013 Annual Report
Trustee Spencer thanked Vice President Welch for this report.
4. Board Policy Revision: Instruction Office First Reading
Board policies are presented as a first reading for Governing Board
review and will return for action at the next Governing Board meeting.
5. Census Report for Fall 2013
Trustee Spencer thanked Terrence for his Census Report and for
answering their questions. She had follow up comments and questions
about the report.
Vice President Welch will work with the President on identifying
program ftes status and will provide review process for freeing up
possible resources for reallocation.
The following items are provided for Governing Board information.
No staff report is anticipated.
6. Facility Master Plan Update
7. Cash Flow Update – Q1
8. Financial Reports
9. Cabrillo College Monthly Calendar
10. Agenda for Next or Future Board Meetings
 March board meeting: Scorecard and ESL update.
6:28
94
96
103
106
108
112
117
120
143
The Cabrillo College Governing board may discuss items to be placed on
the future board meeting agendas.
H. ADJOURN
The meeting was adjourned at 6:31pm
6:31
For ADA related meeting accommodations, contact the Executive Assistant to the President at (831) 479-6306
at least 24 hours in advance of the meeting.
9
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 9, 2013
SUBJECT:
ENCLOSURE(S)
Register of Warrants
REASON FOR BOARD CONSIDERATION
CONSENT-ACTION
ITEM NUMBER
Page 1 of 24
A.2
BACKGROUND:
The following warrants are submitted for Governing Board ratification:
REGISTER NO.
22
23
24
25
26
27
28
DATE
WARRANT NO.
10-17-13
10-23-13
10-24-13
10-30-13
10-31-13
11-07-13
11-14-13
22750-22925
22926-23060
23061-23097
23098-23100
23101-23206
23207-23395
23396-23559
TOTAL AMOUNT
448,687.78
311,107.01
192,826.24
615.49
855,142.57
511,933.05
1,074,487.10
$3,394,799.24
* NOTE: Student refund and financial-aid registers totaling $4,005,494.91 are available in the Business Office
for review.
RECOMMENDATION:
It is recommended that the Governing Board ratify warrant numbers 22750–23559 for the amount of
$3,394,799.24.
Administrator Initiating Item:
Roy Pirchio
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 9, 2013
SUBJECT:
Ratification: Construction Change Orders
REASON FOR BOARD CONSIDERATION
CONSENT-ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 1
A.3
BACKGROUND:
In accordance with Board Policy 4155, the following change orders over $25,000 or more than 10% of the
original contract value are submitted for Governing Board ratification.
FISCAL IMPACT:
There are no change orders to report for the December FMP report.
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
34
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 9, 2013
SUBJECT:
Budget Transfers by Resolution
REASON FOR BOARD CONSIDERATION
CONSENT-ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 8
A.4
BACKGROUND:
The following resolutions are submitted for Governing Board approval:
Resolution Number
053-13
General Fund transfers between expenditure classifications
Resolution Number
054-13
General Fund augmentations: CAN Ins. Training, CCE/Health Coach
Training, CEED/BAWFC, City of Santa Cruz, Crocker Award, Dominican,
Driscoll, International Student Health Ins., JPA, Mandated Block Grant,
Perkins 12-13, RMGSCC, SBDC/WIA, SCCOE/S4C, WIC
Resolution Number
055-13
Building Fund transfers between expenditure classifications
Resolution Number
056-13
Building Fund transfers from reserves
Resolution Number
057-13
Building Fund augmentations: Scotts Valley Lease, STEM Bldg. 800
Remodel
Resolution Number
058-13
Bond Fund augmentations: VAPA
Resolution Number
059-13
Bond Fund transfers between expenditure classifications
FISCAL IMPACT:
A budget augmentation of expenditures in the General Fund in the amount of $750,639.00.
RECOMMENDATION:
It is recommended that the Governing Board approve Resolution Numbers 053-13 through 059-13 for
Budget Transfers 22122 through 22385.
Administrator Initiating Item:
Graciano Mendoza
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition
35
GENERAL FUND
RESOLUTION NUMBER
053-13
WHEREAS, budget changes based on the developing needs of programs are
often required, and
WHEREAS, the following transfers do not result in an increase in the total
amount of the adopted budget;
ACCOUNT
NUMBER
DESCRIPTION
DECREASE
1000
Certificated Salaries
2000
Classified Salaries
3000
Fringe Benefits
4000
Supplies
5000
Other Expenses
6000
Capital Outlay/Site
7000
Other Outgo
INCREASE
112,275
62,683
27,366
107,894
243,543
TOTAL
11,943
$
282,852
$
282,852
NOW, THEREFORE, BE IT HEREBY RESOLVED that the Cabrillo College
Governing Board approves the General Fund budget transfers.
I certify that the foregoing resolution was adopted at the regular meeting of
the Cabrillo College Governing Board held on December 9, 2013.
DATE: ____________________
___________________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 2
36
GENERAL FUND AUGMENTATIONS
RESOLUTION NUMBER
054-13
WHEREAS, Cabrillo College will receive funds not included in the 2013-14
budget, and
WHEREAS, Cabrillo College will receive budget adjustments for special federal
and state programs that develop during the school year, and
WHEREAS, the following budget adjustments are necessary in externally funded
programs:
ACCOUNT NUMBER
DESCRIPTION
INCREASE/DECREASE
Program Funds
$
750,639
Total Increase
$
750,639
1000
Certificated Salaries
$
9,976
2000
Classified Salaries
3000
Fringe Benefits
22,155
4000
Supplies
52,307
5000
Operating Expenses
6000
Capital Outlay/Site
7000
Other Outgo
Income
8000
Expenditures
Total Increase
138,576
272,683
254,942
$
750,639
NOW, THEREFORE, BE IT HEREBY RESOLVED THAT the Cabrillo College
Governing Board authorizes that the 2013-14 budget of income and expenditures be
increased by $ 750,639.
I certify that the foregoing resolution was adopted at the regular meeting of
the Cabrillo College Governing Board held on December 9, 2013.
DATE: ____________________
___________________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 3
37
BUILDING FUND
RESOLUTION NUMBER
055-13
WHEREAS, budget changes based on the developing needs of programs are
often required, and
WHEREAS, the following transfers do not result in an increase in the total
amount of the adopted budget;
EXPENDITURES
ACCOUNT
NUMBER
DESCRIPTION
1000
Certificated Salaries
2000
Classified Salaries
3000
Fringe Benefits
4000
Supplies
5000
Other Expenses
6000
Capital Outlay/Site
7000
Other Outgo
DECREASE
INCREASE
264,861
TOTAL
65,814
330,675
$
330,675
$
330,675
NOW, THEREFORE, BE IT HEREBY RESOLVED that the Cabrillo College
Governing Board approves the Building Fund budget transfers.
I certify that the foregoing resolution was adopted at the regular meeting of the
Cabrillo College Governing Board held on December 9, 2013.
DATE: ____________________
___________________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 4
38
BUILDING FUND
TRANSFER FROM RESERVES
RESOLUTION NUMBER
056-13
WHEREAS, budget changes based on the developing needs of programs are
often required, and
WHEREAS, the following transfers do not result in an increase in the total
amount of the adopted budget;
EXPENDITURES
ACCOUNT
NUMBER
DESCRIPTION
1000
Certificated Salaries
2000
Classified Salaries
3000
Fringe Benefits
4000
Supplies
5000
Other Expenses
6000
Equipment
7000
Other Outgo
DECREASE
INCREASE
3,700
3,700
TOTAL
$
3,700
$
3,700
NOW, THEREFORE, BE IT HEREBY RESOLVED THAT the Cabrillo College
Governing Board approves the Building Fund budget transfers.
I certify that the foregoing resolution was adopted at the regular meeting of the
Cabrillo College Governing Board held on December 9, 2013.
DATE: ____________________
___________________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 5
39
BUILDING FUND AUGMENTATION
RESOLUTION NUMBER
057-13
WHEREAS, Cabrillo College will receive funds not included in the
2013-14 budget, and
WHEREAS, Cabrillo College will receive budget adjustments for special federal
and state programs that develop during the school year, and
WHEREAS, the following budget adjustments are necessary in externally funded
programs:
ACCOUNT NUMBER
DESCRIPTION
INCREASE/DECREASE
Income
3900
Fund Balance
$
(13,489)
Total Decrease
$
(13,489)
Expenditures
1000
Certificated Salaries
2000
Classified Salaries
3000
Fringe Benefits
4000
Supplies
5000
Operating Expenses
6000
Equipment
7000
Other Outgo
Total Increase
105,905
(250,000)
157,584
$
13,489
NOW, THEREFORE, BE IT HEREBY RESOLVED THAT the Cabrillo College
Governing Board authorizes that the 2013-14 budget of expenditures be increased by
$13,489.
I certify that the foregoing resolution was adopted at the regular meeting of the
Cabrillo College Governing Board held on December 9, 2013.
DATE: ____________________
___________________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 6
40
BOND FUND AUGMENTATIONS
RESOLUTION NUMBER
058-13
WHEREAS, Cabrillo College will receive funds not included in the
2013-14 budget, and
WHEREAS, Cabrillo College will receive budget adjustments for special federal
and state programs that develop during the school year, and
WHEREAS, the following budget adjustments are necessary in externally funded
programs:
ACCOUNT NUMBER
DESCRIPTION
INCREASE/DECREASE
Income
3900
Fund Balance
$
99,862
Total Increase
$
99,862
Expenditures
1000
Certificated Salaries
2000
Classified Salaries
3000
Fringe Benefits
4000
Supplies
5000
Operating Expenses
(21,742)
6000
Equipment
(78,120)
7000
Other Outgo
Total Decrease
$
(99,862)
NOW, THEREFORE, BE IT HEREBY RESOLVED THAT the Cabrillo College
Governing Board authorizes that the 2013-14 budget of expenditures be decreased by
$99,862.
I certify that the foregoing resolution was adopted at the regular meeting of
the Cabrillo College Governing Board held on December 9, 2013.
DATE: ____________________
___________________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 7
41
REVENUE BOND FUND
RESOLUTION NUMBER
059-13
WHEREAS, budget changes based on the developing needs of programs are
often required, and
WHEREAS, the following transfers do not result in an increase in the total
amount of the adopted budget;
EXPENDITURES
ACCOUNT
NUMBER
DESCRIPTION
DECREASE
1000
Certificated Salaries
2000
Classified Salaries
3000
Fringe Benefits
4000
Supplies
5000
Other Expenses
6000
Equipment
7000
Other Outgo
INCREASE
20,000
21,600
1,600
TOTAL
$
21,600
$
21,600
NOW, THEREFORE, BE IT HEREBY RESOLVED that the Cabrillo College
Governing Board approves the Bond Fund budget transfers.
I certify that the foregoing resolution was adopted at the regular meeting of the
Cabrillo College Governing Board held on December 9, 2013.
DATE: ____________________
___________________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 8
42
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
December 9, 2013
Quarterly Financial Status Report CCFS 311Q
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
CONSENT-ACTION
A.5
Page 1 of 5
BACKGROUND:
AB2910, Chapter 1486, Statutes of 1986, requires California Community College Districts to report
quarterly on their financial condition. The process is as follows:
After the end of each quarter, each District will prepare the quarterly report form, CCFS 311Q.
The District chief executive officer and chief business officer certify the accuracy of the data
and present the report to the Governing Board. The District Governing Board is to review the
report at a regularly scheduled meeting and enter it into the minutes of the meeting.
District staff submits the report to the Chancellor’s Office 45 calendar days following the end of
the quarter.
The financial status of the District, as of the first quarter of the fiscal year, is according to budget
expectations.
FISCAL IMPACT: None.
RECOMMENDATION:
It is recommended that the Governing Board accept the report, CCFS 311Q Quarterly Financial
Status Report, and order its inclusion on the official minutes of the College.
Administrator Initiating Item:
Graciano Mendoza
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
43
44
45
46
47
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 9, 2013
SUBJECT:
Authorization to Dispose of Surplus Equipment
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
CONSENT-ACTION
Page 1 of 2
A.6
BACKGROUND:
It has been determined that the following copier equipment and athletic equipment is no longer useful for
District purposes, has no value and is considered surplus.
Receiving Warehouse
Gestetner G3502
ID# 8028-06
Serial# H70172000864
Athletics/Kinesiology
Fitness Equipment
Life Fitness Standing Cable Machine
Information Technology has determined the following computer equipment is no longer useful for District
purposes, has no value and is considered surplus. They would like to donate to Grey Bears for recycling.
21 Miscellaneous Printers
251 Miscellaneous PC’s
13 Miscellaneous Mac Computers
112 Monitors
3 Fax Machines
21 Old Emergency Phones
Box of Emergency Blue Light Phones
10 Satellite Antenna Extenders
List continued.
FISCAL IMPACT:
Any funds received from the sale of personal property shall be credited to the department which made the
original purchase.
RECOMMENDATION:
It is recommended that the Governing Board authorize the Vice President, Administrative Services to dispose
of the equipment listed as surplus, according to Board Policy 4160.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
48
Information Technology Items Continued.
4 Server UPS Units
2 Typewriters
5 Projectors
1 Roland Mixer
4 Server CPU’s
1 Cash Register
4 Spools Old Fiber Cable
11 TV Carts
6 TV’s
Boxes of Miscellaneous Parts: Keyboards, mice, cables, wire, hubs & switches, hard drives, VHS Cameras,
speakers, laser disc player, amplifier, floppy drives and miscellaneous parts.
49
Replacement for page 49
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 9, 2013
SUBJECT:
Human Resources Management Report
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
CONSENT-ACTION
Page 1 of 2
A.7
BACKGROUND:
Requesting ratification and/or approval of the following employment transactions:
FISCAL IMPACT: Within budgeted FTE’s.
RECOMMENDATION: It is recommended that the Governing Board ratify and/or approve the
transactions as described on the attached page.
Administrator Initiating Item:
Loree McCawley/Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
50
Name
Department/Division
Position
Effective Date
Action
ALDRIDGE, Bonnie
Children’s Center/HASS
Children’s Center Teacher
01/01/14
Retirement
(DOH: 08/09/93)
HALE, Britta
Mathematics/NAS
Instructional Assistant II –
Mathematics (80%)
01/03/14
Resignation
(DOH: 10/20/08)
HAMMOND, Elicia
Dental Hygiene/HAWK
11/21/13
Appointment
ORTEGA, Christina
Admissions & Records/
Student Services
Instructional Assistant I –
Dental Hygiene (50%)
Admissions & Records
Evaluator
11/16/13
Resignation
(DOH: 12/01/11)
*Categorically-funded
∆ Ed Code § 87470
• See Attached
Note: Appointments are subject to successful completion of all employment regulatory compliance requirements
December, 2013
Page 2 of 3
51
December, 2013
Page 3 of 3
52
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 9, 2013
SUBJECT:
Board Organization Meeting
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 2
F.1
Background:
In December of each year the annual organization meeting is held, at which the Board elects officers and
representatives, and adopts a meeting schedule for the new calendar year. The attached page lists current
officers and Board representatives, as well as a proposed Governing Board meeting schedule for 2014.
Fiscal Impact:
None.
Recommendation:
It is recommended that the Governing Board select officers and representatives for 2014. It is also
recommended that the Governing Board adopt the proposed schedule of Governing Board meetings and
meeting locations for 2014.
Administrator Initiating Item:
Laurel Jones
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
53
GOVERNING BOARD ORGANIZATION MEETING
December 9, 2013
Officers
2013
Chair
Rachael Spencer
Vice Chair
Susan True
Clerk
Donna Ziel
Secretary
Laurel Jones
2014
Representatives
EOPS Advisory
Transfer Center Advisory
2014 Board Meeting Dates:
January 13*
February 3
March 3
April 7
May 5
June 9**
2nd Monday
1st Monday
1st Monday
1st Monday
1st Monday
2nd Monday
July 21*** (if needed)
August 4
September 8*
October 6
November 3
December 8*
3rd Monday
1st Monday
2nd Monday
1st Monday
1st Monday
2nd Monday
*Due to a holiday and campus closure this meeting is schedule for the second Monday.
**To provide more time for budget preparation, this meeting is scheduled for the second Monday.
***This meeting is subject to cancelation if it is determined that no Board action is required.
****Due to a holiday this meeting is scheduled for the second Monday.
Closed session begins at 5:00 pm unless otherwise noted.
Regular session begins at 6:00 pm unless otherwise noted.
Regular meetings of the Governing Board will be held at the Sesnon House, with the exception of the June
meeting, which will be held at the Scotts Valley Center, and the August meeting, which will be held at the
Watsonville Center.
2
54
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 9, 2013
SUBJECT:
Governing Board Goals 2013 - 2014
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
F.2
Page 1 of 2
BACKGROUND:
The Governing Board discussed district goals and reaffirmed its commitment to student success.
RECOMMENDATION:
It is recommended that the Governing Board approve the attached 2013-2014 Board
Goals as presented.
Administrator Initiating Item:
Laurel Jones
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
55
Board Goals
2013-2014
1. The Board supports the continued and improved implementation of institutional
professional development for faculty and all staff as it relates to student success
and institutional effectiveness.
2. The board will support the engagement of the community and college
constituencies in a visioning process that will chart the path for the future of
Cabrillo College and assist in the allocation of resources designed to support the
future of student success, and premised on maintaining the long term fiscal health
of the institution.
3. The Board is committed to review of college data, Scorecard Data, and other
pertinent data to understand and support specific strategies for increased success
related to the matriculation of basic skills students and the opportunity for
increased transfer for all students.
4. Student Success will continue to be the priority in determining:
 Compensation and benefits for all employee groups that are sustainable and
comparable with best practice for similar organizations
 Allocation of resources to continuously address sustainable programs and
services that promote student success
 Allocation of resources specific to demographics and populations in our
centers, satellite and distance education programs
Page 2 of 2
56
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 9, 2013
SUBJECT:
Award of Bid: Building 100 HVAC Improvements
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 2
F.3
BACKGROUND:
The 100 building has been home to various administrative functions over the course of time and thus has
had considerable redistribution of activities. Very few areas of the building floor plan resemble original
construction layout, with the exception of the over 50 year old dysfunctional heating and ventilation system.
Replacement design of the heating and ventilation system was initiated after numerous complaints and
system failures.
The scope of the project was publically bid in September 2013. Only one bid was received on September
18, 2013 at 2:00 P.M. from Geo H. Wilson, Inc. in the amount of $1,103,036. The budget for this project,
(including soft costs) was originally estimated at $371,295 and Measure D bond funds were identified as the
funding source.
Upon review of the specifications and the complexity of the project it was determined that an engineer’s
estimate was needed and a second advertisement for bid proposals was implemented. In an effort to reduce
the cost of construction, this second bid process included a deductive alternate that would require the
relocation of occupants. The temporary relocation of occupants would allow the work to be accomplished
during regular business hours and reduce the need to run a tandem heating and ventilation systems.
The engineer’s estimate was accomplished by GWH Construction Cost Consulting and is summarized as
follows:
Base bid estimate $1,146,000 Deductive alternate $259,863 Estimated Project w/ Deduct $886,137
Five bids were received on November 18, 2013 as stated in the table below and with the apparent low bidder
as follows:
Base Bid $798,000 Deductive alternate $67,000
Bid w/ Deductive alternate $731,000
(Continued next page)
FISCAL IMPACT:
Bond funds will be allocated in the amount of $731,000 for the contract.
The bond allocation for this project is $1,275,000.
RECOMMENDATION: It is recommended that the Governing Board authorize the Vice President,
Administrative Services to award the contract to the qualified bidder, in the amount of $731,000.
Administrator Initiating Item:
Michael Robins
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
57
The lowest qualified base bid received is 30% below the engineer’s estimate and 17% below the engineer’s
estimate with the deductive alternate bid. As a safeguard to the variance in engineer’s estimate, the swing in
bids and the complexity of the work it is recommended that a 20% contingency be added to the budget.
Despite the low deductive alternate it is recommended that the relocation of occupants occur as an
additional safeguard to potential change orders and the overall safety and working conditions of the
occupants (despite the less then desirable conditions of the 200 bldg.)
Bid Summary : B14-03 Bldg. 100 HVAC Renovations
Constractor
Cen-Con, Inc.
Agbayani
Construction
Corporation
Pueblo Construction,
Inc.
ESI, Environmental
Systems, Inc. of
Northern California
S & H Construction,
Inc.
Address
Base Bid
Deductive alternate
335 Swift St.
Santa Cruz, CA
88 Dixon Court
Daly City, CA
$1,228,000
$210,000
Bid w/ Deductive
Alternate
$1,018,000
$861,977
$21,844
$840,133
232 Anacapa St.,
Ste. 2-D
Santa Barbara, CA
3353 De La Cruz
Blvd.
Santa Clara, CA
$1,469,344
$204,176
$1,265,168
$798,000
$67,000
$731,000
5560 Boxcell
Common
Fremont, CA
$1,090,343
$990,343
$100,000
58
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
December 9, 2013
2013-14 One Time Budget Allocations
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 3
F.4
BACKGROUND:
The College Planning Council discussed the importance of allocating one-time resources to support the
college-wide program planning process. Proposals were submitted by departments and divisions to the
appropriate administrators. Component councils reviewed and prioritized the proposals. A prioritized list
was reviewed and revised by the Cabinet. The College Planning Council reviewed proposals on November 6,
2013 as information and recommended an allocation of $300,000 from the one-time operating reserves on
November 20, 2013.
The list of requests is included on the attached pages. The projects recommended for funding is included on
the column to the far right. The list is provided for Governing Board approval.
FISCAL IMPACT:
$300,000 allocation of Operating Reserves; one-time fund
$4,050 from other funding sources.
RECOMMENDATION:
It is recommended that the Governing Board authorize the Vice President, Administrative Services to
allocate $300,000 from the Operating Reserves for the attached one time expenditures.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
59
11/15/2013
2013-14 Program Planning Allocation and New Funding Requests
*Instruction transferring 100k SIE money and 100k Lottery carry-over to IT to fund Student lab
computer upgrades
FUNDING SOURCE OPTIONS
Other Funds
General Fund Unrestricted
Other Fund:
Restricted Fund 12
Funded
Program
/Unfun
Plan Goal #
ded
Carry Over
(One Time
Funds)
Bdgt.
Ctgy.
Program
Plan Year
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
T
S
F&E
F&E
S
S
F&E
F&E
S
F&E
F&E
S
F&E
F&E
F&E
F&E
S
O
O
S
F&E
2012
2008
2011
2012
2008
2013
2012
2010
2011
2013
2012
2012
2010
2012
2012
2011
2011
2010
2012
2013
2011
22
F
P
O
2010
23
F
P
O
2013
24
F
P
F&E
2012
25
F
P
O
2013
26
F
P
1
27
F
28
29
F
F
P
P
1
2
30
F
1
Request
Kinesiology/Athletics -- Athletic training support
Science Lab - Student Assistant lab support
Reading - 30 light-duty task chairs for room 1063
ANTHRO - Update lab equipment and supplies
STEM - Tutoring budget to reflect increased capacity
TLC - Student hrly support for DE (1 yr)
Library - Replace 38 student work chairs
VAPA/Dance - Renovate facilities/lighting
Horticulture - Hire student assistant
CAHM - Chairs for catering events
Kinesiology/Athletics - Maintain equipment/supplies
Physics - Increase PLC tutor budget
VAPA/Art - Cabinet Saw
VAPA/Music - Oboe
VAPA/Theater Arts - LED stage lighting--Facilities Rental
NAS/HORT - Recover greenhouses with plastic
HASS/PHILO - Student tutor for PHILO 1 and 10
BELA/English Wrtg Ctr - Increase Writing Awards
VAPA/Music - String bows: violin, viola, cello, bass
BELA/CABT -Student tutoring
HASS/HIST - Chairs for rooms 425 and 426
BELA/English/Wrtg Ctr - One-day conference on effective
pedagogical methods that address multicultural needs
DE/TLC - Additional Blackboard Academy (June 14) Professional
Development
HASS/PS - Video equipment, lights and software to create OL
content -- Funding Allocated to TLC
$
$
$
15,000
2,400
5,022
3,800
14,100
4,558
13,127
6,000
4,000
7,600
12,900
6,000
3,149
2,450
2,500
5,000
1,500
0
3,432
1,200
10,000
1,500
$
1,500
1,643
$
1,643
5,500
$
5,500
6,294
$
6,294
1,000 $
1,000
550
550
2,000
5,500
VPSS- This request is not in the program plan but is a new
requirement of the Student Success Act. We are required to provide
follow-up services for at-risk students. We need an integrated
electronic way to track and communicate with at-risk student and
students under conducts. Purchase "software"
O:\Administrative Services\Board Items VP Admin folder\2013 Board Items\12_December 2013\120913AComp2013-14BudAugReqs.xlsx
Fund Name
New Onetime
Allocation
$
$
$
$
$
$
$
$
$
$
$
$
$
$
2,500 $
$
$
5,000
1,500
0
3,432
1,200
10,000
HAWK/Dental Hygiene - Interactive white board for DH clinic
Transfer Center- Obtain Internet access for the PC behind the
Transfer Center desk--Bond Funds
EOPS- Re-establish above and beyond general tutorial services
Mental Health First Aid Training
Carry Over One Time
(One Time Funds--New
Funds)
Requests
15,000
2,400
5,022
3,800
25,000
4,558
13,127
6,000
4,000
7,600
12,900
6,000
3,149
2,450
2012
2013Annua
l Update DSPS- ipad
2012
2012
One Time
Funds--New
Requests
60,000
0
$
$
2,000
0
60,000
60
11/15/2013
2013-14 Program Planning Allocation and New Funding Requests
*Instruction transferring 100k SIE money and 100k Lottery carry-over to IT to fund Student lab
computer upgrades
FUNDING SOURCE OPTIONS
Other Funds
General Fund Unrestricted
Other Fund:
Restricted Fund 12
Funded
Program
/Unfun
Plan Goal #
ded
Carry Over
(One Time
Funds)
Bdgt.
Ctgy.
Program
Plan Year
31
PF
P/F
2013
32
U
P/T
2012
33
U
P/T
2012
34
U
P/F
2013
35
F
P
2013
36
F
P
2013
37
F
38
U
39
U
40
U
41
42
2013
Admin.
Outcome
#3
Administr
ative
Outcome
#2
F
Administr
ative
Outcome
#3
U
Plan
P
S
T
F
Program Plan
Strategic Plan
Tech Plan
Facility Master Plan (FMP)
Request
Facilities Maintenance- Lack funding to maintain facilities- Repair
Library boiler leaks- one of many time senstive maintenance
projects
Information Technology- Implement electronic security
system/identify management project- make us "hack-proof"
Information Technology- Install server room fire protection system
Facilities- Begin to implement energy management plan- Building
1000 LED Lighting system
Human Resources- Implement Applicant Track System (online
recruitment system)- NEO Gov software
Purchasing- Ongoing Compliance/Mandate requirement,
destruction of confidential district records (2013-14 only)
BSO- Staff development-database management, audit requirements,
excel training
President's Office- Purchase Board Docs. Software- District
equipment carryover
President's Office- Santa Cruz County College Commitment Annual
S4C Membership
Carry Over One Time
(One Time Funds--New
Funds)
Requests
400,000
Fund Name
New Onetime
Allocation
$
0
65,000
0
47,500
0
$
37,000
4,000
0
2,500
0
0
0
10,000
0
20,000
0
3,700
0
14,000
Total
Budget Category Key:
F&E: Furniture & Equipment
O: Operating
T: Temporary/Hourly
S: Student Employment
65,375
70,000
37,000
Human Resources/BSO- Phase I research/data for the
implementation of the Affordable Care Act (Health Care Reform).
Planning & Research- student assistant to support integrated
planning implementation, evaluation, etc.
Marketing & Communications- request for two targeted marking
campaigns: 1) Persistence Campaign 2)Transfer Campaign
One Time
Funds--New
Requests
60,250
O:\Administrative Services\Board Items VP Admin folder\2013 Board Items\12_December 2013\120913AComp2013-14BudAugReqs.xlsx
0
826,575
0
2,000
4,050 $
less Other Funding Sources: $
Unrestricted General Fund One Time Allocation $
304,050
4,050
300,000
61
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
December 9, 2013
FROM: PRESIDENT
SUBJECT:
ENCLOSURE(S)
Academic Staffing
REASON FOR BOARD CONSIDERATION
Page 1 of 4
ITEM NUMBER
ACTION
F.5
BACKGROUND:
The vitality of the college is dependent upon its faculty. The quality of the college’s instructional program is
contingent upon the availability of highly competent and visionary contract faculty who are adept at curriculum
development and instructional delivery. Counseling faculty are very important to student success and are included in
this process.
The fall 2013 faculty positions were proposed and reviewed in accordance with the established academic hiring
prioritization process. The numerical rating is based on FTE taught by adjunct faculty, growth in WSCH, percentage
of fill at census, change in WSCH per FTEF, unavailability of adjunct faculty, loss of contract faculty in current year,
student to teacher ratio, and retirements of contract faculty. The numerical process yielded the following ranking:
Initial Ranking Using Numerical Data
1. Mathematics (1 of 2)
2. Mathematics (2 of 2)
3. Communication Studies
4. Fire Technology
5. Health Science
6. English
7. Culinary Arts & Hospitality Management
8. Nursing (1 of 2)
9. Nursing (2 of 2)
10. Art Studio
11. Counseling & Guidance (1 of 2)
12. Counseling & Guidance (2 of 2)
(Continued on next page)
FISCAL IMPACT:
Within budget parameters.
RECOMMENDATION:
It is recommended that the Governing Board authorize the college to fill the following three academic positions:
Mathematics, Culinary Arts & Hospitality Management, and Nursing effective fall 2014.
Administrator Initiating Item:
Kathleen Welch, VP Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
Yes  No
 Yes  No
Final
Disposition
62
After the numerical rating is completed and distributed, the process calls for the Faculty Senate and the
Instructional/Counseling Administrators to hold a joint meeting during which department representatives
present oral statements in support of positions. The process also allows departments to withdraw their
requests without penalty prior to the oral presentations. Two departments, ECE and one of two positions in
English, exercised that option. Following the oral presentations, members of the Faculty Senate ranked the
remaining positions in the following order:
Faculty Senate Ranking
1. Mathematics (1 of 2)
2. Fire Technology
3. Communication Studies
4. Counseling & Guidance (1 of 2)
5. Nursing (1 of 2)
6. Culinary Arts & Hospitality Management
7. English
8. Art Studio
9. Math (2 of 2)
10. Counseling (2 of 2)
11. Nursing (2 of 2)
12. Health Science
The Instructional/Counseling Administrators conducted an additional, separate review and, after further
discussion, ranked the positions in the following order:
Instructional/Counseling Administrators Ranking
1. Mathematics (1 of 2)
2. Culinary Arts & Hospitality Management
3. Nursing (1 of 2)
4. Communication Studies
5. Fire Technology
6. Art Studio
7. English
8. Health Science
9. Mathematics (2 of 2)
10. Counseling and Guidance (1 of 2)
11 Nursing (2 of 2)
12. Counseling and Guidance (2 of 2)
The Instructional/Counseling Administrators and Faculty Senate rankings combined and normalized on a 1 to
100 scale are as follows:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Mathematics (1 of 2)
Culinary Arts & Hospitality Management
Nursing (1 of 2)
Communication Studies
Fire Technology
Counseling and Guidance (1 of 2)
English
Art Studio
Mathematics (2 of 2)
Health Science
Nursing (2 of 2)
Counseling and Guidance (2 of 2)
Page | 2
63
After consideration of the enrollment, growth, and efficiency data for each of the positions; review of
graduation requirements and transfer requirements; review of the full-time/part-time faculty ratio by
department, the College Strategic Plan, the Program Plans; consultation with the Vice President of Student
Services, the deans and the Faculty Senate and their respective rankings; and with consideration of current
budgetary concerns; and with the approval and authority of the College President, the final priority ranking
of the positions is presented to the Governing Board below along with the rationale to support the ranking.
Final Ranking
1. Mathematics (1 of 2)
2. Culinary Arts & Hospitality Management
3. Nursing (1 of 2)
4. Communication Studies
5. Fire Technology
6. Counseling and Guidance (1 of 2)
7. English
8. Art Studio
9. Mathematics (2 of 2)
10. Health Science
11. Nursing (2 of 2)
12. Counseling and Guidance (2 of 2)
The need for each of these positions has been demonstrated and, in fact, without the positions the programs
will be in jeopardy or unable to meet student need in the most effective way. As we all know, the most
precious resource of a college is its contract faculty. The first three positions are recommended for
funding as of fall 2014. The other positions are listed in ranked order with a description of the demonstrated
need.
Mathematics: The mathematics department offers instruction in courses ranging from basic skills to the
transfer level, including courses necessary to obtain Associate Degrees and certificates. Student demand is
high for all courses. Four contract faculty have retired without replacement. Adjunct faculty are very
difficult to find, and the department finds themselves attempting to hire up to four adjuncts every semester.
This is not good for consistency and student success. Classes fill early in registration with wait lists. Two
positions were requested, and needed. However, one position is critical to student success and completion in
math courses.
Culinary Arts & Hospitality Management: The Culinary Arts and Hospitality Management program at
Cabrillo College provides students with the skills, knowledge and abilities for employment and lifelong
career advancement in a variety of fields in the hospitality industry. Due to a recent resignation, the evening
dinner program will be without a contract faculty member if this position is not replaced. An adjunct cannot
run the restaurant at night and teach the advanced classes required for the dinner program. Closing the dinner
program means students could not graduate.
Nursing: The Nursing program offers professional education to 120 students annually. Close to 30
graduates each semester take the licensing exam to become Registered Nurses and find employment in health
care. For four semesters, students follow an integrated curriculum that teaches concepts and skills through
lectures, labs, and clinical rotations. The need for nurses in our region and beyond is expected to increase
significantly with health care reform, the retirement of older nurses, and resolution of the economic
downturn. In 2005, the Nursing program increased from accepting 40 students per year to accepting 30
students twice annually for a total of 60 students per year. Since that time, three contract nursing faculty
have left without replacement. Nursing needs both requested positions, but replacing one nursing faculty
position is critical. Nursing adjuncts are difficult to find and keep because nurses earn more in clinical
settings.
Page | 3
64
Communication Studies: The Communication Studies courses are an essential component of a General
Education program at Cabrillo College. Communication (listening, speaking, and conversing) is the #1 core
competency for the General Education program. In addition, these courses are essential for transfer students.
This program is the largest program in the HASS division and the 9th largest of 70 programs at Cabrillo
College. Classes fill early in registration. Courses could easily be added and fill with wait lists, but adjuncts
have been difficult to find. A contract faculty member is necessary to meet student demand for these classes.
Wait lists have over 500 students per term.
Fire Technology: Due to a recent retirement, this department does not have a contract faculty member. The
Emergency Medical Technician (EMT) program is a very popular program with high student demand, but it
is a difficult program to teach with adjunct faculty. The program cannot continue to maintain the current
course offerings with the existing staffing level.
Counseling and Guidance: The Student Success Act brings more counseling requirements and
responsibilities which Cabinet recognized by hiring a new contract faculty for 2013-14. Maintaining a level
of excellent service, while adapting to the new challenges of the Student Success Act requires more
counseling resources. With the new mandates of the Student Success Act, the increase in the magnitude of
the required services cannot be understated. Under the new law, all first-time students are required to have
electronically-available education plans. Counselors are directly involved in the development of these
education plans, provide interventions with students at risk of losing their priority registration, and intervene
with those students on probation and dismissal.
English: The English department requested a Writing Center Director/English Instructor. The Writing
Center provides tutoring in writing for all Cabrillo students. In 2012-2013, 1,100 students were tutored
and/or supported on writing assignments in the computer labs. Assignments were from classes in: English,
History, Philosophy, Sociology, Anthropology, Psychology, Political Science, Art History, Communication
Studies, Nursing, Early Childhood Education, Medical Assisting and Dental Hygiene. Currently the Writing
Center Director position is maintained with adjunct faculty which is not sustainable over time.
Art Studio: The Art Studio program offers beginning and intermediate courses that give students the
knowledge and experience needed for a broad understanding of the visual arts. In addition, the students are
prepared to transfer in the major to four-year institutions. Within a twelve-month period, the Art Studio
department had a 50% reduction of full-time faculty, from six positions down to three, due to two retirements
and one death. The reduction in full-time positions has had a negative impact on effective supervision of
facilities, guidance and leadership for adjunct faculty and staff, and overall maintenance and stewardship of
the Art Studio program.
Mathematics (2 of 2): See above
Health Science: Health Science classes have high student demand and are very efficient with a section cap
of 44 students. These classes always fill early in registration and have full wait lists. There is great growth
potential in this department. With the implementation of the Affordable Care Act, additional certificate and
degree programs could be added to this department that would meet the needs of Santa Cruz County.
Another contract faculty member is necessary for this program to grow.
Nursing (2 of 2): See above
Counseling and Guidance (2 of 2): See above
Page | 4
65
AGENDA ITEM BACKGROUND
DATE
TO: GOVERNING BOARD
FROM: PRESIDENT
December 9, 2013
SUBJECT:
Board Policy Revisions: Office of Instruction, Second Reading
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 2
F.6
BACKGROUND:
The District is in the process of revising Board Policies utilizing the California Community College
League’s model policies as applicable. Attached are revisions to Board Policies in the Instruction
component as listed below:
Board Policy
BP 3025 Basic Skills
Action
Updated to reflect League Language
Board Policies are presented as a second reading for Governing Board Review.
FISCAL IMPACT:
None.
RECOMMENDATION:
It is recommended that the Governing Board adopt the Board Policies revisions.
Administrator Initiating Item:
Kathleen Welch, VP Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
Yes  No
 Yes  No
Final
Disposition
66
Chapter Three: Instruction and Instructional Planning
BP 3025
(CCLC AP 4222)
Basic Skills Instruction
The District recognizes the teaching of pre-transfer and basic skills courses as an essential and
important mission. The college will provide the full range of basic skills instruction needed and
sufficient sections thereof for students who demonstrate a need for such instruction and who intend
to complete degree and certificate courses and/or programs. Identification of students in need of
courses in these subjects will occur through the college assessment process.
See AR 3025.
Legal Reference:
Board of Governors Policies adopted January 1987, Matriculation Regulations Section 55502, and
Title 5 Section 55002 (b). Title 5 Section 55035.
Adopted: July 6, 1992
Revised: May 2, 2011
1
67
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 9, 2013
SUBJECT:
Board Policy Switch to League Numbering System
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
ACTION
Page 1 of 3
F.7
BACKGROUND:
The Cabrillo Community College District is in the process of updating and aligning the District’s Board
Policies with the recommended policies developed through the legal firm of Liebert Cassidy Whitmore in
conjunction with the Community College League of California (CCLC). The District is a member of the
Board Policy and Administrative Procedure Subscription Service coordinated by the CCLC.
ANALYSIS
The District’s current Board Policy Manual has not been revised for quite some time. Therefore, the Board
Policy Manual is being reorganized and updated to align with the recommended policy information provided
by the California Community College League Policy and Procedure Subscription Service. Sixty-seven
community college districts throughout the state are embarking on or have completed this same process.
Currently, the cross referenced list of policies has appeared on the website since August 21, 2013.
There are seven chapters of the Board Policy Manual that include the following sections:
1) The District,
2) Board of Trustees,
3) General Institution,
4) Academic Affairs,
5) Student Services,
6) Business and Fiscal Affairs, and
7) Human Resources.
The goal is to review the current Board Policies and align them with the recommended policy information
provided by the Policy and Procedure Subscription Service by July 1, 2014. In addition, a regular policy and
procedure review cycle has been developed to ensure an ongoing, systematic review and update process for
reviewing all newly updated/aligned policies and procedures to coincide with the District’s accreditation
cycle and upcoming visit in fall 2019 and thereafter.
FISCAL IMPACT: No fiscal impact for the District.
RECOMMENDATION: It is recommended that the Governing Board receive the alignment plan.
Administrator Initiating Item:
Laurel Jones
Academic and Professional Matter
 Yes ❑ No
If yes, Faculty Senate Agreement
Yes
Senate President Signature
❑ No
Final Disposition
68
Cabrillo College Policy and Procedure Development Process
Propose &
Draft
Review &
Approve
Implement &
Announce
Maintain &
Review
• Prepare Draft Policy (BP)/Procedure (AP) using recommended template (include related legal cites)
• Submit Policy/Procedure Proposal Form and Draft Policy/Procedure to Vice President of responsible area
• Note related documents (catalog, schedule of classes, handbooks) and similar existing policies/procedures
• Vice President reviews Proposal Form and draft BP/AP and seeks input from constituency groups as appropriate
• VP Submits proposed policy/procedure to Cabinet for review
• Revise Proposal Form and draft BP/AP as necessary
• Submit Proposal Form and draft BP/AP to Policy & Procedure Task Force
• APs vetted by the Policy & Procedure Task Force submitted to CPC/Admin Council to Supt./President's Office for
final approval (APs only) & uploading to Policy/Procedure Website
• BPs vetted by the Policy & Procedure Task Force submitted to CPC/Admin Council . The BPs approved by
CPC/Admin Council are submitted to Supt./President's Office for Board Agenda - 1st reading, 2nd reading
• Upload policies that are officially adopted by the Board to the Policy/Procedure Website
• Supt./President's Office or designee maintains Policy/Procedure Website
• Policies and procedures reviewed every five years to coincide with the accreditation cycle
• Supt./President's Office or designee monitors legal updates to policies/procedures and submits necessary
revisions through the process
69
Cabrillo College Policy and Procedure Development Process
Continuous Review Cycle
Goal: Five year review cycle to coincide with 2019 Accreditation Site Visit
Accreditation
Site Visit
Chapter 1
Chapter 2
Chapter 3
Chapter 4
Chapter 5
Chapter 6
Chapter 7
The District
2 BPs
Board of
Trustees
38 BPs
General
Institution
30 BPs
Academic
Affairs
22 BPs
Student
Services
26 BPs
Business and
Fiscal Affairs
22 BPs
HR
25 BPs
0 Aps
2 Total
18 APs
56 Total
34 APs
64 total
38 APs
60 total
35 APs
61 Total
37 APs
59 Total
54 APs
79 Total
2013
2019
Fall 2014
Fall 2015
Fall 2016
Fall 2017
Fall 2018
2025
Fall 2020
Fall 2021
Fall 2022
Fall 2023
Fall 2024
Volume:
165 Policies
216 Procedures
381 Total documents reviewed over five years
Shared Governance Review Process:
1. Timeline: August-June annually.
2. Cabinet oversees shared governance review process; assigns BPs/APs from the Chapters to be reviewed to Policy Procedure
Task Force (PPTF). The PPTF reports to Cabinet status of policies under review quarterly.
3. Incorporate Community College League Policy and Procedure biannual updates (March/October) into review process.
4. Policies submitted for Governing Board approval at least twice per year.
5. Review schedule/timeline to be published on Board Policies webpage. See BP/AP 2410.
Jan
Feb
March
CCLC
Update
April
Board
Info Item
May
Board
Action
Item
June
Annual
Review
Process
ends
July
Aug
Annual
Review
Process
begins
Sept
Oct
CCLC
Update
Nov
Board
Info
Item
Dec
Board
Action
Item
70
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 9, 2013
SUBJECT:
2013-14 Technology Refresh Computer Hardware Purchases
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
F.8
BACKGROUND:
Cabrillo Board Policy 4150 “Contracts” allows equipment to be purchased up to the bid threshold amount
defined in Public Contract Code Section 20651, which is currently $83,400. As part of the campus wide
2013-14 IT Technology Refresh project, Board approval is sought for two major expenditures to two
vendors, each in excess of this bid threshold amount. The first expenditure will be for approximately $99,431
to “Dell” for 91 PC computers, at an average cost of $1,092 each, inclusive of software, tax and shipping.
The second expenditure will be for approximately $182,297 to “Apple Inc. Education” for approximately 82
desktops, laptops or tablets, at an average cost of $2,223 each, inclusive of software, tax and shipping.
Per California Education Code and Cabrillo Board Policies and Administrative Regulations, bidding and/or
multiple price quoting for value comparison has been accomplished. The “Dell” purchase is being proposed
under the “piggybackable” WSCA (Western States Contracting Alliance) contract with “Dell,” and will
achieve approximately 5% savings as compared with list pricing. The “Apple Inc. Education” purchase,
while fundamentally to a sole source provider, will achieve approximately a 4% savings over list pricing, due
to special education pricing. Purchasing all 173 items in this fashion will achieve dollar savings in excess of
$12,000.
The reason that the total purchase amounts, total number of units, and total savings are referred to as
“approximate” is that there are price and discount fluctuations; also, Cabrillo Purchasing allows for
potential last minute equipment needs changes. As per normal operating procedure, the final purchase
amounts will be presented to the Board in upcoming Board Consent Agenda items entitled “Register of
Warrants.”
FISCAL IMPACT:
$281,728 in one-time non-capitalized equipment expenditures from the restricted lottery, bond and carryover
accounts.
RECOMMENDATION:
It is recommended that the Governing Board authorize the Vice President, Administrative Services to
allocate $281,728 from the restricted, bond and carryover funds as appropriate.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
71
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 9, 2013
SUBJECT:
Cabrillo College Fact Book, 2013
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
G.1
Page 1 of 1
BACKGROUND:
The Cabrillo College Fact Book 2013 contains important resource and reference information for
planning, grant development, marketing, accreditation, and outreach.
In support of the Governing Board’s admirable conservation efforts, staff, faculty and community
members are encouraged to access the contents of the Fact Book online at:
http://www.cabrillo.edu/services/pro/factbook/
Online, vs. the paper version of the Fact Book, has the distinct advantage of allowing for more
frequent updates throughout the year, as new data becomes available.
Access to the Fact Book takes three clicks from the Cabrillo home page at www.Cabrillo.edu:
 About (top left)
 Research & Data
 Fact Book
Administrator Initiating Item:
Laurel Jones
Terrence Willett
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
72
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 9, 2013
SUBJECT:
Repeatability Legislation and Non-Credit Information
REASON FOR BOARD CONSIDERATION
INFORMATION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 14
G.2
BACKGROUND:
The following slide presentation is provided for board information regarding Repeatability Legislation and
Non-Credit Information. The presentation was presented to the community on December 3, 2013.
Administrator Initiating Item:
Laurel Jones, President
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
73
Cabrillo Extension and
Community Education
Center
Repeatability Regulations
California Community Colleges Board of
Governors
Repetition: Three bites at the apple
•
Repeatability
With three exceptions, any class successfully completed cannot be
repeated.
Exceptions:
- Intercollegiate Athletics
- Courses required by CSU/UC (4 semesters are allowed)
- Intercollegiate academic or vocational competition
74
Cabrillo Classes Rely Upon
Community Talent
75
…especially through combined
Credit/Non-credit sections (the “500”
series) that welcome older adults
Westside Community Choir
Latin American Music
Ensemble
Chamber Music Ensemble
Jazz Ensemble
Chorus
Cabrillo Symphonic Orchestra
Cabrillo Symphonic
Guitar Ensemble
Cantiamo Cabrillo
College Symphonic Winds
Cabrillo Women’s Choir
Jazz Repertory Workshop
Active Participatory
Courses
Skills based courses in Visual, Applied and
Performing Arts and Physical Education
Levels may be created (families) each with distinct levels
and student learning outcomes.
•
Example: Latin Dance becomes Latin Dance I, Latin Dance II, Latin
Dance III
•
Example: Swimming becomes Beginning, Intermediate, Advanced
Swimming
•
Students may have no more than four enrollments in any given group
of active participatory courses that are related in content
Source: State-wide Academic Senate website
76
77
Shifting State funding focus for
community colleges creates two
local challenges:
One immediate…and one pending
Immediate Challenge
Repeatability Limitations that
reprioritize transfer, basic skills and
CTE students in place of lifelong
learners and credit students wanting
further training/growth/experience,
especially in skill-intensive performing
and visual arts courses
78
The Solution
79
A new and expanded Cabrillo Extension &
Community Education Center provides
reasonably priced, fee-based courses
similar to, or as follow-ons, to the courses
lifelong learners may no longer take for
credit, offered in the same quality facilities
and with the same high quality of
instruction the community has come to
expect from Cabrillo College.
Pending Challenge
80
The proposed near-term elimination of
non-credit course funding, especially in
what the State refers to as “avocational”
areas including the arts. This would
eliminate the State funding Cabrillo
receives to offer “free” non-credit courses,
such as the “500” series music ensemble
courses.
The Solution
81
A new and expanded Cabrillo Extension & Community
Education Center provides reasonably priced fee-based
courses in place of defunded non-credit courses, and
offers some concurrently with existing credit courses.
These become, in essence, the new “500” courses,
allowing for example, community music ensemble
members to continue to perform and learn side-by-side
with transfer bound credit students while making these
key performing arts transfer courses viable and
sustainable for transfer students.
A win-win for transfer based students and lifelong
learners!
New Extension Focus
•
How do we fit in?
•
Align our efforts around a shared mission
•
Offer a new platform for program development
•
Engage with a new “Extending VAPA Advisory
Committee”
•
•
Membership: faculty, students, administrators & community
members
Deliver new fee-based classes that compliment and
support existing credit classes
•
Beginning workshops: Dip your toes in the water!
•
Specialty workshops: I’ve already taken everything!
•
New & Unique: Wow! You offer that?
•
Youth Programs: Let’s encourage our kids to attend college!
82
What We’re Already Doing
83
Partnering with VAPA, HAWK, & the Precision Wellness
Center
•
Utilizing more than 40 faculty & staff to teach Extension courses
Arts
•
•
•
•
•
Spring/Fall/Winter Arts (25 workshops)
Summer Performing Arts Program (10 workshops)
CabrilloArts Summer Program (8 workshops)
Business of Art Seminar Series (8 seminars)
And more than 50 individual classes in topics such as:
Photography, Lighting Design, Stained Glass, Wood and Metal
Working, Fashion Design, Painting & Drawing
Health & Wellness
•
Caregiver Program, Nutrition, Fitness, Hiking & Lectures
Youth Programs
•
Summer Career Institutes, Sports Camps & Music
In Santa Cruz County, Arts are
King and Cabrillo is Where the
King
Holds
Court
• Santa Cruz ranks
5th in
the nation
(after NYC, LA, San
84
Francisco, and Santa Fe, NM) in artists per capita (2010
U.S. Census data)
•
•
•
•
Many of these artists learned and continue to learn at
Cabrillo, from world-renowned artist faculty members
The world-famous Cabrillo Music Festival began on
Cabrillo’s campus 50 years ago
Several actors appearing on Broadway today learned their
craft at Cabrillo
The love affair with the arts and between Cabrillo and its
community manifested itself in a community effort to
christen the new VAPA Complex in 2009, where the
community enjoys art, learns about art, makes art, and
85
Thank You &
Questions
86
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 9, 2013
SUBJECT:
ENCLOSURE(S)
Cabrillo College VAPA Report 2013
REASON FOR BOARD CONSIDERATION
INFORMATION
ITEM NUMBER
Page 1 of 3
G.3
BACKGROUND:
The following report presents information about the VAPA program at Cabrillo College.
Administrator Initiating Item:
John Graulty, Dean of Visual, Applied and
Performing Arts
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
87
Cabrillo College Visual, Applied, and Performing Arts Division
Update to the Cabrillo College Governing Board
Submitted by Dr. John Graulty, Dean
2013 Fast Facts:
Patron attendance at performances:
30,000/year* (21,000 to Cabrillo Stage; 9,000 to all other VAPA events)
*Does not include art gallery attendance, which would increase total public outreach impact.
Fall 2013 FTES: 645.86
Enrollment challenges (Fall 2013 VAPA enrollment trending down 8% compared to fall 2012. College
is down 3%, overall):



Fall 2013 enrollment down in all 7 VAPA academic programs, except for photography and art
studio, where enrollments remained on par with fall 2012. Declines likely due to softening
enrollment college-wide, coupled with new limitations on repeatability, which started in FA 13.
Deepest declines (20% each) occurred in theatre and dance; both areas, especially dance, are
likely due to new FA 13 repeatability restrictions which equated old parent courses with their
newly leveled counterparts (IE. former Latin Dance equated to Latin Dance 1, 2, and 3, blocking
all student who had taken Latin Dance previously from taking any of the new levels)
Unexpected drops in traditionally strong areas of Digital Media (10% down) and Art History (15%
down)
More VAPA Info:
VAPA Dean’s Dish Blog: http://deansdish.edublogs.org
www.cabrillovapa.com
Repeatability & Service to Lifelong Learners:
College/VAPA plan, presented in recent community form, to serve significant lifelong learner cohort in
VAPA through expanded extension offerings, etc, will be presented to the board on December 9.
What’s new in VAPA?



Special mini grant funded (by the Business and Entrepreneurship Center at Cabrillo College) pilot
course in art entrepreneurship to be offered in Spring 2014
A student project -based arts entrepreneurship pilot version of BUS 88 that might become a
regular part of the VAPA curriculum and/or a CTE certificate program, helping VAPA students
leverage the transformative power of their artistic/creative skill sets into enterprises/ventures
that will generate new value for others and themselves
See attached flier advertising and explain special pre-pilot course student mashups happening
this December.
VAPA StudentsATTEND 88
MASHUPS
TOMeet
Mıx
December
2, 6, 9 & 13
2013
&
Munch Learn how to invent
your own creative future.
Refreshments will be served!
VAPA Student
Discover
how you
can be part of a
small, select cohort of
VAPA students who will be
the first to work collaboratively
on designing your very own future
through an innovative, student-focused
creative entrepreneurship course in
Spring 2014. This course will help you
unleash the transformative power of
your own creativity to help you bring
new value into your life and the lives
of others!
In short, learn to make art,
make money, and do good—
all at the same time!
Refreshments will be served!
MASHUPS
Be sure
to ATTEND
at least ONE informative and fun
MASHUP PER WEEK to learn
about an exciting new initiative;
and how to be selected for a special
limited-enrollment course for
all VAPA disciplines!
TO QUALIFY for
admission consideration,
you must attend at least
one Mashup per week.
WEEK 1 Creating a Sustainable Creative
Future for Yourself: Exploring unique ways YOU
can create new value for yourself and others
December 2 n 3–5pm in VAPA 1001
December 6 n 12:30–2:30pm in VAPA 5137
WEEK 2 How to realize your “why” and what”:
“Imagineer” a proposal for your OWN
value-generating creative enterprise
December 9 n 3–5pm in VAPA 1001
December 13 n 2:30–4:30pm in VAPA 5141
89
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
December 9, 2013
FROM: PRESIDENT
SUBJECT:
ENCLOSURE(S)
Facilities Master Plan Project Status
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
INFORMATION
Page 1 of 5
G.4
BACKGROUND:
Major Projects under Construction
This report provides a monthly update on facilities capital improvements and construction funded projects
through measure C & D bond funds.
The expenditure of measure C&D bond funds is to optimize sustainable use of college facilities for
students, faculty, staff & community.
Optimal sustainable use of college facilities is essential to administrative unit outcomes (AUOs) / student
learning outcomes (SLOs) / student success.
While all capital improvements serve to meet the optimal sustainable use of college facilities, certain
projects are more easily distinguished as addressing this goal. (Strategic Plan Goal B.3)
Some examples of current projects are as follows:

Smart Classroom Upgrades

Building 100 Office Remodel Project

Building 800 STEM Remodel

Building 600 Biology/Chemistry Classroom Renovation Project

Watsonville Green Technology Center

Health and Wellness Project

Building 300 Renovation
Staff will develop a strategy to reflect the projections noted in the 2013 Educational Master Plan relative
to future growth. As described in the 2013 Facilities Master Plan, future capital projects for the campus
will focus on servicing and maintaining the infrastructure, modernizing classroom and laboratory spaces,
and expanding technological improvements.
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
90
Major Projects under Construction
Arts Education Remediation Project Several projects that encompass the remediation of the VAPA
complex including but are not limited to repairs to the heating and venting systems, building leaks, door
systems repairs and accessibility, music recital hall acoustics, sewer line repairs, theater storage and
equipment fencing have been addressed and/or are in process.
Current Status Update:
All VAPA Remediation projects are substantially complete and final close out documents are
being processed and expected to be received this fall. Final punch-list work is underway on the
VAPA 4000/5000 HVAC acoustics project and is expected to be complete in November.
Health and Wellness Project
This project has been certified and closed effective August 18, 2012 with DSA.
Current Status Update:
The majority of the equipment for the building has been purchased and installed; however, there
are additional items to be purchased.
Building 300 Renovation
This project has been certified and closed effective October 28, 2011 with DSA.
Current Status Update:
A majority of the equipment has been purchased and installed, including furniture and classroom
computers; however, there are additional items to be purchased.
Watsonville Green Technology Center
This project is substantially complete and occupied as of fall 2012. The LEED certification process has
also been completed and the Solari Green Technology Center is now officially LEED Platinum Certified
with the U.S. Green Building Counsel.
Current Status Update:
This project is substantially complete with the exception of minor finishing touches as well as
some remaining furniture and equipment. This project has been certified by DSA.
Building 800 STEM Remodel:
Building 800 occupants were relocated in 2012 in order for the building to be fully remodeled. Plans and
specifications were approved by DSA in September 2012. Abatement of the building occurred in
September and October 2012. Bid proposals for the renovation work were received on November 27,
2012. The contract for the renovation work has been awarded to Kent Construction of Gilroy, CA, in the
amount of $3,491,895.
91
The total Building 800 project construction costs are estimated to be $5,495,702. There are three funding
sources for the project:
$1,952,530—federal Title III Science Technology Engineering and Mathematics (STEM) grant
from the Department of Education to fund design and partial construction.
$ 250,000—A gift of from the Peggy and Jack Baskin Foundation was received in the amount of
894,495 in August 2012. $250,000 of the gift will be used to offset the additional
construction costs of the project.
$ 250,000—The Cabrillo College Foundation received $250,000 from the Monterey Peninsula
Foundation to provide support for the constructions costs to renovate the 800
building. This will also reduce the need for bond funds as reflected in this report.
$3,043,172—Measure D bond.
$5,495,702
Total estimated project costs
A pre-construction meeting was held on December 19, 2012 and the general contractor, Kent
Construction, commenced on the Demolition work mid-December, 2012. Lack of performance by
subcontractors have caused numerous delays to the project; However, Occupancy of the building occurred
in time for the start of the fall semester.
Current Status Update:
The Grand opening of the building occurred on October 4, 2013 and was celebrated by faculty, staff
and the generous donors of the Cabrillo College Foundation, who made the event a success. Change
orders are being processed as well as numerous punch list items and minor corrective work which will
continue through to close out.
Building 600 Bio/Chem Classroom Renovation Project:
The Dental Hygiene Program previously occupied the west end of building 600 prior to relocating to the
new Health Wellness Building in 2010. This space will be designated as Biology and Chemistry
classroom and laboratory space.
Current Status Update:
Only minor punch-list items remain, such as the certification of fume hoods and the like. Furniture and
equipment has been ordered so as to make these classrooms available for the spring semester.
Smart Classroom Upgrades:
As identified by Instruction and in collaboration with IT, Information Technology, multiple classrooms
were identified to receive “Smart Classroom” upgrades with “Bond” funds in the 2012/13 & 2013/14fiscal
year. These upgrades include primarily technological equipment essential to the instructional process and
include improved projectors, whiteboards, “Elmos” (computerized document projectors), computers and
“Spectrum carts” that integrate the various components. These classroom upgrades also include flooring
replacement, fresh paint, furniture and equipment, window treatments and other space repairs as is needed
to improve the overall functionality
Current Status Update:
There are 10 smart classrooms identified for this fiscal year’s budget and will also allow for the
temporary relocation of BELA division classrooms and associated secondary affects. The smart
classrooms scheduled for completion this year are 1302, 1303, 2501, 2502, 429, 714, 506, 509, 510 &
913. Classrooms 513 and 517 will also be accomplished with Title V grant funds.
92
Building 100 IT Main Distribution Frame (MDF) Project:
The 100 building basement is the central distribution and location of DATA and communication systems
for all of upper campus. This space is exposed to outside elements, such as weather and rodents due to the
open entrance vault and this is detrimental to the systems housed in this space. This project will relocate
data cabling, telecommunication lines and equipment and the reconstruct wall sections where necessary to
prevent loss of essential college systems operations. The budget for this project is $247,720.
Current Status Update:
Scope development is complete and preliminary investigative site work has been accomplished.
Solicitation of preferred vendors for this work has commenced and work will be sequenced with the
other projects scheduled for this building.
Building 100 Office Remodel Project:
There are numerous functions in the 100 that require reconfiguration in order to serve student needs and
improve access specific to the counseling and the transfer center. This project consists of creating an open
counter at the east entrance which will require the relocation and reconfiguration of other office and
conference spaces. The budget for this project is $115,670.
Current Status Update:
Work has been scheduled as activities in the building allow and will be coordinated with the other
projects scheduled for this building.
Building 100 HVAC Project:
The 100 building has been home to various administrative functions over the course of time and thus has
had considerable redistribution of activities. Very few areas of the building floor plan resemble original
construction layout except for the over 50 year old dysfunctional HVAC system. This project will address
the much needed reconfiguration of the existing duct work as well as the heating and cooling needs of the
main floor and IT MDF equipment room below. The original budget for this project is $371,295.
Current Status Update:
Please reference action item F.3 in this board agenda, as there is a recommendation and status report
attached.
Awards of Informal Bids under the Uniform Public Construction Cost Accounting System (UPCC):
By adopting the Uniform Public Construction Cost Accounting System, the Board authorized the
President or his/her designee to enter into agreements with low bidders using the informal bidding
process with the provision that the successful awards would be presented to the Board as an
information item. This system enables the District to 1) informally bid projects under $175,000 to prequalified contractors, 2) more efficiently and effectively manage small to medium sized projects, and 3)
contract with local contractors who are deemed “qualified” bidders.
93
Facilities Master Plan
Through October 31, 2013
Projects In Process
Planned
Substantial
Completion
Date
Funding Source
Original
Project
Budget
Adjusted
Project
Budget
Paid to Date
Encumbered
to Date
Balance
(unencumbered)
State Capital Outlay Funds
1,185,000
1,185,000
1,179,863
5,138
0
Measure D
Total Project
State Capital Outlay Funds
Building 300 Renovation
Winter 2013
Measure D
Equipment
Total Project
EDA Funds
Watsonville Green Technology
Fall
Foundation
Center
2011
Measure D
Total Project
1,105,493
2,290,493
931,000
931,000
1,862,000
3,365,000
100,000
7,100,000
10,565,000
1,105,493
2,290,493
931,000
931,000
1,862,000
3,365,000
100,000
7,148,000
10,613,000
1,101,881
2,281,744
769,578
769,635
1,539,213
3,365,000
100,000
7,103,490
10,568,490
3,110
8,247
135,255
125,444
260,699
0
0
0
0
503
502
26,167
35,921
62,088
0
0
44,510
44,510
400,000
411,075
337,466
198
73,411
1,952,530
1,500,000
3,452,530
1,952,530
3,043,172
250,000
250,000
5,495,702
1,234,902
2,871,003
250,000
0
4,355,906
717,628
79,051
0
250,000
1,046,678
0
93,118
0
0
93,118
100,000
100,000
18,466
5,258
76,276
Health and Wellness
Equipment
Watsonville GTC Equipment
Building 800 Renovation
Fall 2013
Fall 2013
Fall
2013
Total Project
STEM Grant Funds
Measure D
Baskin Donation
Monterey Penin Donation
Total Project
Fall 2013
Bond Measure D only
Fall
2013
Measure C
Measure D
Total Project
1,915,130
845,605
2,760,735
1,915,130
395,605
2,310,735
1,702,786
67,406
1,770,191
46,988
25,096
72,084
165,356
303,104
468,460
Building 600 Remodel
Fall 2013
Bond Measure D only
1,000,000
1,500,000
981,041
406,240
112,719
Smart Classrooms
Fall 2013
Bond Measure D only
80,000
80,000
33,307
27,599
19,094
Bond Measure D only
734,685
734,685
160,561
122,855
451,269
Bond Measure D only
Bond Measure C only
323,291
61,337
323,291
61,337
275,093
55,438
0
0
48,198
5,899
Total
23,630,071
25,782,318
22,376,915
1,949,859
1,455,544
State Capital Outlay Funds
10,490,000
10,490,000
10,490,000
0
0
Measure C
Measure D
Project Total
121,741
15,067,134
25,678,875
121,741
15,072,637
25,684,378
121,741
15,066,664
25,678,405
0
1,371
1,371
0
4,601
4,601
State Capital Outlay Funds
20,357,000
20,357,000
20,357,000
0
Measure C
Measure D
Project Sub-total
5,345,114
51,909,024
77,611,138
5,345,114
51,893,312
77,595,426
5,345,114
51,893,312
77,595,426
0
0
0
0
0
0
0
0
0
0
Building 800 Move In
VAPA Remediation
Bldg 100 Repairs
Campus Signage
DSA Closeout
TBD
TBD
Total Projects in Process
Change
Orders to
date
Contingency
Paid + Enc as
% of Proj
Budget
100%
100%
100%
97%
96%
97%
100%
100%
99%
100%
0
0
0
0
82%
304,317
100%
97%
100%
182,585
98%
191,513
39,561
231,074
46,833
91%
23%
80%
150,000
105,771
92%
304,317
24%
76%
73,469
39%
85%
90%
758,859
335,189
94%
Completed Projects
Health and Wellness Center
and Sitework
VAPA Construction
VAPA Equipment
Spring
2011
Complete
Complete
State Capital Outlay Funds
1,136,000
1,136,000
1,136,000
0
Measure D
Project Sub-total
Total Project
1,126,453
2,262,453
79,873,591
1,051,000
33
1,166,000
2,217,033
1,126,453
2,262,453
79,857,879
1,051,000
33
1,116,963
2,167,996
1,126,453
2,262,453
79,857,879
1,051,000
33
1,116,963
2,167,996
0
0
0
0
0
0
0
State Capital Outlay Funds
Building 300 Renovation
South Perimeter Road
Completed Projects
11/21/2013
Fall
2010
Summer
2012
Measure C
Measure D
Project Total
Total Project
140,000
121,050
121,050
0
0
107,909,499
107,831,303
107,825,331
1,371
4,601
1 of 1
100%
100%
100%
100%
-
100%
94
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
December 9, 2013
Quarterly Investment Report
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 7
G.5
BACKGROUND:
The Quarterly Investment Report for the quarter ending September 30, 2013 is now presented to the
Governing Board.
The majority of Cabrillo’s cash is deposited with the Santa Cruz County Treasurer’s Office. A statement
of the Treasurer’s portfolio is attached.
The financial institution acting as trustee for the proceeds of Certificates of Participation bonds is the US
Bank. A summary of Cabrillo’s holdings there is attached.
Statements from two term-share (certificate) accounts purchased with Bay Federal Credit Union by the
Associated Students of Cabrillo (ASC) College fund are summarized and attached. A report of the ASC
savings account is also included.
Administrator Initiating Item:
Roy Pirchio
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
95
96
97
98
99
100
101
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
December 9, 2013
Financial Reports
ENCLOSURE(S)
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
INFORMATION
Page 1 of 23
G.6
BACKGROUND:
The following financial reports are presented for the information of the Governing Board:
Report
Period Ending
Trial Balance
10/31/13
Year-to-Date Budget Reports
General Fund
Child Development Fund
Building Fund
Revenue Bond 1998 Construction Fund
Revenue Bond 2004 (Series A) Construction Fund
Revenue Bond 2004 (Series B) Construction Fund
Debt Service Fund
Retiree Benefit Fund
10/31/13
Clearing and Revolving
10/31/13
Bookstore
10/31/13
Cafeteria
10/31/13
Duplications
10/31/13
Associated Students
10/31/13
Scholarships/Loans
10/31/13
Student Center Fee
10/31/13
Student Representation Fee
10/31/13
Trust and Agency
10/31/13
Administrator Initiating Item:
Roy Pirchio
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
102
103
104
105
106
107
108
109
110
111
112
113
114
115
116
117
118
119
120
121
122
123
124
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 9, 2013
SUBJECT:
ENCLOSURE(S)
Cabrillo College Monthly Calendar
REASON FOR BOARD CONSIDERATION
INFORMATION
ITEM NUMBER
Page 1 of 2
G.7
BACKGROUND:
The following calendar presents information about selected events and significant dates for the month of
December. Dates given are accurate as of December 2, 2013.
Administrator Initiating Item:
Kristin Fabos, Director of Marketing
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
125
December 2013
Marketing and Communications Department • 831/479-6158
Sunday
Monday
2
1
Tuesday
3
Early Registration for Community Forum
International
Continuing Students on Repeatability
Academy of Dance
Regulations, 5:00
Begins
presents The
PM, Samper Recital
Nutcracker, 1:00
Hall
Cabrillo
Gallery
PM and 4:30 PM,
Presents
David
Crocker Theater
Fleming and Diane R. Women’s Volleyball
Round 3 Playoffs,
Ritch, November 8 7:00 PM, Gym
December 13
Wednesday
4
Cabrillo Horticulture
Holiday Plant Sale &
Open House, 3:00 6:00 PM, Horticulture
Center
Thursday
Friday
5
Saturday
6
7
Cabrillo Jazz Series
Presents Jazz
Combos, 7:30 PM,
Samper Recital Hall
Cabrillo Symphonic
Chorus Presents
Music for the Feast of Christmas, 8:00 PM,
Holy Cross Church,
Cabrillo Winter Dance Santa Cruz
Concert, 7:30 PM,
Crocker Theater
Additional Listings
Additional Listings
Cabrillo Piano
Ensemble, 7:30 PM,
Samper Recital Hall
8
9
10
11
12
13
14
15
16
17
18
19
20
21
Matriculated and
Theatre Arts Dept.
Cabrillo Youth
New Students
Improv Follies,
Strings/Suzuki
Registration Begins 7:00 PM, Black Box
Chamber Ensemble
Theater
Concert, 6:30 PM,
Samper Recital Hall Governing Board
Cabrillo Winter Dance Meeting, 5:00 PM,
Sesnon House
Concert, 7:30 PM,
Crocker Theater
Additional Listings
Winter Festival of
Bands featuring the
Cabrillo Symphonic
Winds, 3:00 PM,
Crocker Theater
Cabrillo Women’s
Chorus Songs of
Winter, 3:00 PM,
Samper Recital Hall
Theatre Arts
Dept. Directing
Extravaganza!
7:00 PM, Black Box
Theater
Final Exams Week
Cabrillo Chorus &
Cabrillo Music Dept.
Theatre Arts Dept.
Ensemble Monterey Voice Class Recital,
Actors Showcase,
Chamber Orchestra
7:00 PM, Samper
7:00 PM, Black Box
Present Messiah
Recital Hall
Theater
Sing-Along, 7:00 PM,
Westside Community First Congregational
Folk/Song Gospel
Church, Santa Cruz
Choir, 8:00 PM,
Samper Recital Hall
22
23
24
29
30
31
Holiday - Board
Designated
Holiday - in Lieu of
Admission Day
25
Holiday - Christmas
Cabrillo Chamber
Ensembles and
Strings Recital, 7:30
PM, Samper Recital
Hall
Cabrillo Latin
Music Ensembles
Concert, 8:00 PM,
Black Box Theater
Cabrillo Orchestra,
7:30 PM, Samper
Recital Hall
Cabrillo Classical
Guitar Ensemble,
7:00 PM, Samper
Recital Hall
26
Holiday - Board
Designated
Cantiamo! Concert
for a Winter’s Eve,
7:00 PM, Holy Cross
Church, Santa Cruz
Cabrillo Jazz Series
Presents A Night of
Vocal Jazz, 7:30 PM,
Crocker Theater
Additional Listings
Semester Ends
Last day to submit a
BOG Application for
Spring Semester
27
Holiday - Board
Designated
28
Holiday - Board
Designated
Additional Listings
Dec. 6
Last Day to Apply for AA Degree or Certificate
Dec. 14
Dec. 6-8 Men’s Basketball Cabrillo College Classic, TBA, 7:00 PM
Dec. 6
Cabrillo Symphonic Chorus Presents Music for the Feast of
Christmas, 8:00 PM, Holy Cross Church, Santa Cruz
Dec. 7 Cabrillo Jazz Series Presents Big Band Jazz, 7:30 PM, Black Box
Dec. 7
Cabrillo Winter Dance Concert, 7:30 PM, Crocker Theater
Dec. 8
Cabrillo Symphonic Chorus Presents Music for the Feast of
Christmas, 4:00 PM, Holy Cross Church, Santa Cruz
Dec. 13 Cabrillo Latin Music Ensembles Concert, 8:00 PM, Black Box Theater
Dec.14-15 Phil Netto Classic, TBA
Cantiamo! Concert for a Winter’s Eve, 8:00 PM, Carmel Mission Basilica, Carmel
Coming in Early January
Jan. 1
Holiday - New Year’s Day
Jan. 2
Campus Offices Reopen
Jan. 2
Fall Semester Grades Available on WebAdvisor
Jan. 6
Concurrent High School Registration Begins
Jan. 12
Governing Board Meeting, 5:00 PM, Sesnon House
126
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
December 9, 2013
SUBJECT:
Public Meeting of the Cabrillo College Financing Corporation
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 1
I.1
BACKGROUND:
On January 12, 1998, the Cabrillo College District Board passed Resolution 006-98. This resolution
authorized the formation of the Cabrillo College Financing Corporation for the purpose of selling
Certificates of Participation (COPS).
It is stated in the Bylaws of the Financing Corporation that periodic public meetings shall be conducted.
At this time, the Cabrillo College Board of Trustees shall adjourn the Cabrillo College Board of Directors
Meeting, and shall conduct the meeting of the Cabrillo College Financing Corporation.
FISCAL IMPACT:
None
RECOMMENDATION:
It is recommended that the Board adjourn as the Cabrillo College District Board, and reconvene as the
Cabrillo College Financing Corporation to conduct business.
Administrator Initiating Item:
Graciano Mendoza
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition