Governing Board Meeting
Agenda
Monday, January 13, 2014
Cabrillo College
6500 Soquel Drive
Aptos, California 95003
6:00 pm Open Session
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GOVERNING BOARD OF TRUSTEES
GOALS FOR 2013-2014
1. The Board supports the continued and improved implementation of
institutional professional development for faculty and all staff as it relates to
student success and institutional effectiveness.
2. The board will support the engagement of the community and college
constituencies in a visioning process that will chart the path for the future of
Cabrillo College and assist in the allocation of resources designed to support
the future of student success, and premised on maintaining the long term
fiscal health of the institution.
3. The Board is committed to review of college data, Scorecard Data, and other
pertinent data to understand and support specific strategies for increased
success related to the matriculation of basic skills students and the
opportunity for increased transfer for all students.
4. Student Success will continue to be the priority in determining:
 Compensation and benefits for all employee groups that are
sustainable and comparable with best practice for similar
organizations
 Allocation of resources to continuously address sustainable programs
and services that promote student success
 Allocation of resources specific to demographics and populations in
our centers, satellite and distance education programs
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Cabrillo College Governing Board
Monday, January 13, 2014
Cabrillo College Sesnon House
6500 Soquel Drive
Aptos, California 95003
Start time: 4:30 pm
OPEN SESSION (Pino Alto Room)
1. Call to Order and Roll Call
2. Adoption of Agenda
3. Public Comments regarding closed session items
(three minute time limit per speaker)
4. Board Docs training session
5. Announcement of Closed Session
6. Adjourn to Closed Session
PAGE
TIME
4:30
4:33
CLOSED SESSION (Pino Alto Room)
1. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: Victoria Lewis
Employee Organization: CCFT
2. Pursuant to California Government Code section 54957(b)(1), to
consider dismissal of employee #353018
District’s Designated Representative: Loree McCawley
Employee Organization: CCEU
3. Discussion: Employee Evaluation, Dr. Laurel Jones, President.
[Subdivision (e) of Government Code 54954.5]
REGULAR OPEN SESSION (McPherson Room)
1. Call to Order and Roll Call
2. Report Out of Closed Session
5:15
A. Consent Items
1. Minutes and Consent Agenda (these items are approved when the agenda
is approved unless a Board member wishes to discuss)
a. Minutes of December 9, 2013
2. Register of Warrants
It is recommended that the Governing Board ratify warrant numbers 2934 for the amount of $3,922,667.16.
3. Construction Change Orders
There are no construction change orders for the January 13, 2014 board
meeting.
4. Budget Transfers by Resolution
It is recommended that the Governing Board approve Resolution
Numbers 001-14 through 005-14 for budget transfers 22386 through
22477.
5. Human Resources Management Report
It is recommended that the Governing Board ratify and/or approve the
human resources management report.
B. Introduction of Newly Appointed Faculty and Staff
Pass the baton from previous Chair Spencer to new Chair True
6:00
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C. Oral Communications: Members of the audience may speak to non-agenda
items (three minute time limit per speaker)
6:12
D. Special Presentation:
Dental Hygiene Program
The Dental Hygiene program continues to have a 100% pass rate on the
nine-hour written exam and the practical exam. Graduates are finding
employment. Current students and graduates will present why they choose
Cabrillo, their educational process, and their future/current employment
status. Also present will be Dr. Bridgete Clark and Joanne Noto.
E. Oral Reports
Board Members’ Reports
Student Trustee’s Report
Superintendent’s Report
CCEU: Comments on issues of interest to the Cabrillo Classified
Employees Union
5. CCFT: Comments on issues of interest to the Cabrillo College
Federation of Teachers
6. Faculty Senate: Comments on issues of interest to the Faculty Senate
F. Action Items
1.
2.
3.
4.
1. Board Organizational Meeting
It is recommended that the Governing Board appoint Trustee
representatives to the EOPS Advisory Committee and the Transfer
Center Committee.
2. Fall 2013 Faculty Grant Awards
It is recommended that the Governing Board accept the donation of
$20,239.51 from the Cabrillo College Foundation.
3. 2013-2014 Crocker Endowment Grants
It is recommended that the Governing Board accept the Crocker
Endowment Grant Awards donation of $ 22,009.33.
4. 2012-2013 District Audit Report
It is recommended that the Governing Board accept the 2012-2013 audit
report of all funds of Cabrillo Community College District as prepared by
Vavrinek, Trine, Day & Co., LLP.
5. Contract Amendment: Precision Wellness Center, 2013-2017
It is recommended that the Governing Board authorize the Vice
President, Administrative Services to amend the existing contract to
reduce the annual commission as described.
6. Acceptance of SBDC Contract with Humboldt State University
It is recommended that the Governing Board approve the $124,158
contract from Humboldt State University Foundation. It is further
recommended that the Board authorize the Vice President,
Administrative Services to execute and make all necessary arrangements
in relation to this grant agreement and any future amendments on behalf
of the college.
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7. Professional Development Leaves 2014-2015
It is recommended that the Governing Board approve the content and
authorize the Vice President, Instruction, to make the final determination
of the 2014-2015 faculty professional development leaves within the
expenditure limit authorized through CCFT negotiations.
G. Information Items: The following items are provided for Governing Board
information. (Staff may be called upon to present)
1. Board Policy Switch to League Numbering System Update
Presentation by Dr. Jane Wright, CCLC
2. Cabrillo College Foundation 2013 – PowerPoint presentation
3. SP14 Flex Week Activities
4. Technology Plan Update
The following items are provided for Governing Board information.
No staff report is anticipated.
5. 2012-2013 Foundation Audit
6. Facility Master Plan Update
7. 2013-14 and 2014-15 Budget Update (replacement page)
8. Financial Reports
9. Cabrillo College Monthly Calendar
10. Agenda for Next or Future Board Meetings
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The Cabrillo College Governing board may discuss items to be placed on
the future board meeting agendas.
H. ADJOURN
7:00
For ADA related meeting accommodations, contact the Executive Assistant to the President at (831) 479-6306
at least 24 hours in advance of the meeting.
5
December 9, 2013 Minutes
Cabrillo College Governing Board
Monday, December 9, 2013
Cabrillo College Sesnon House
6500 Soquel Drive
Aptos, California 95003
Start time: 5:00 pm
OPEN SESSION (Pino Alto Room)
1. Call to Order and Roll Call
2. Adoption of Agenda
3. Public Comments regarding closed session items
(three minute time limit per speaker)
4. Announcement of Closed Session
5. Adjourn to Closed Session
PAGE
TIME
5:00
5:03
CLOSED SESSION (Pino Alto Room)
1. Discussion: Employee Evaluation, Dr. Laurel Jones, President.
[Subdivision (e) of Government Code 54954.5]
REGULAR OPEN SESSION (McPherson Room)
1. Call to Order and Roll Call
Trustee Spencer called the meeting to order at 6:00. Present were:
Trustee Cortez, Trustee Smith, Trustee Banks, Trustee Spencer, Trustee
Ziel and Student Trustee Brown. Trustee True was absent. Trustee
Reece arrived late. The agenda was adopted (Ziel/Banks).
Trustee Cortez asked for a moment of silence to mourn the passing of
Nelson Mandela.
2. Report Out of Closed Session – No report out of closed session
A. Consent Items
1. Minutes and Consent Agenda (these items are approved when the agenda
is approved unless a Board member wishes to discuss)
a. Minutes of November 4, 2013
It was moved and seconded (Ziel/Banks) to approve the consent agenda
items, including the Minutes from November 4, 2013. The motion
carried with the following roll call vote:
Student Trustee Brown Advisory Vote: Aye
AYES: Smith, Spencer, Cortez, Banks & Ziel
NOES: None
ABSENT: True, Reece
ABSTAIN: None
2. Register of Warrants
It is recommended that the Governing Board ratify warrant numbers
22750-23559 for the amount of $3,394,799.24.
3. Construction Change Orders
There are no construction change orders for the December 9, 2013 board
meeting.
6:00
5
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December 9, 2013 Minutes
4. Budget Transfers by Resolution
It is recommended that the Governing Board approve Resolution
Numbers 053-13 through 059-13 for budget transfers 22122 through
22385.
It was moved and seconded (Ziel/Banks) to approve Resolution #s 05313 through 059-13. The motion carried with the following roll call vote:
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Student Trustee Advisory Vote: Brown.
AYES: Banks, Cortez, Smith, Reece, Spencer, Ziel
NOES: None
ABSENT: True
ABSTAIN: None
B.
C.
D.
E.
5. Quarterly Financial Status Report, CCFS 311Q
It is recommended that the Governing Board accept the report, CCFS
311Q Quarterly Financial Status Report, and order its inclusion on the
official minutes of the college.
6. Authorization to Dispose of Surplus Equipment
It is recommended that the Governing Board authorize the Vice
President, Administrative Services to dispose of the equipment listed as
surplus, according to Board Policy 4160.
7. Human Resources Management Report
It is recommended that the Governing Board ratify and/or approve the
human resources management report.
Introduction of Newly Appointed Faculty and Staff
 None
 Athletic Director Dale Murray introduced and congratulated each
player on the Women’s Volleyball team and their coach, Gabby
Houston-Neville. Their team was undefeated this season and is #1 in
the State. The team members introduced themselves to the Board and
let them know their future plans. Congratulations on a wonderful
season.
Oral Communications: Members of the audience may speak to non-agenda
items (three minute time limit per speaker)
 None
Special Presentation:
VAPA Singing Spice!
Oral Reports
1. Board Members’ Reports
 Trustee Ziel reported out that she attended the California Community
College League conference in Burlingame in November. She attended a
session on Community colleges offering baccalaureate degrees which
was very interesting. And also a session on un-documented students that
she found interesting.
 Trustee Ziel and community member Mary Hammer took President Jones
on a tour through the San Lorenzo Valley. Of particular note, they
pointed out how long it takes students from the Boulder Creek area to
take public transportation to Cabrillo.
 Trustee Reece commented on Nelson Mandela’s passing and
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6:12
6:25
6:35
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December 9, 2013 Minutes



acknowledged the death of a great person.
Trustee Banks attended College & Career night and was thrilled at the
commitment and enthusiasm of all. He also was excited to serve at the
Watsonville Thanksgiving dinner.
Trustee Cortez also attended college career night and thanked all for their
effort and participation.
Trustee Cortez shared information about the Commercial Kitchen
Incubator Program in the Pajaro Valley. This is a food business
incubation program & shared-use commercial kitchen for caterers,
bakers, farmers or anyone interested in starting a food based business.
2. Student Trustee’s Report
 Honor society sponsored a staff appreciation dinner.
 The Thanksgiving dinners at both campuses were widely attended.
Thanked Board members for their help with this event, including
Trustees Banks and Spencer
 Student Senate hosted a playoff party for the volley ball team
 2nd harvest food drive is continuing. Considerable monetary donations
have been collected at farmers market.
 Student senate is on track to begin the cafeteria remodel in spring
3. Superintendent’s Report
 President Jones shared her December President’s newsletter
 She attended the California Community College League conference in
November; reported that Community Colleges associate degree for
transfer status summary update needs to be at 80% of their
total target achievement and Cabrillo is at 83% as of the November date.
Vice President Welch noted that they will soon be at 100%
 Thanked staff for their hard work and commitment with the Academic
Staffing and One Time Budget Allocation process
She personally thanked Faculty Senate President Mangin for leading the
work on integrating the counseling request into the hire process
4. Faculty Senate: Comments on issues of interest to the Faculty Senate
President Michael Mangin noted:
 Thankful to IT for new equipment; it is needed
 CCFT & senate have voted in favor of a non-smoking campus within two
years.
 Faculty Senate has passed a resolution regarding ACCJC asking for a call
for collegiality within the Community Colleges in Calif. Tone &
communication is a concern
 Looking forward to Visioning Day in February; feels it is very important
for Cabrillo.
 Acknowledged VAPA staff especially with all the state changes that are
coming. Thanks to all for keeping everyone informed. Faculty are
concerned. Does the State feel that Lifelong learning is a less important
part of community colleges? Is this the intent of Governor?
 Excited about all the student success work being done. Faculty
consultation network happening.
 Shared Flex Week sessions: “Tasty Bites”, a mini conference; “FELI”,
Community as Classroom and “Learning Communities”, Active
Approaches to Teaching & Learning.
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December 9, 2013 Minutes
5. CCEU: Comments on issues of interest to the Cabrillo Classified
Employees Union
President Alta Northcutt noted:
 Congrats to student athletes, especially the Women’s Volleyball Team
 In Memory of Brad Hill, Nelson Mandela, Mike Bellow and Monica
Reedland.
 Her term is ending at the end of this semester. She is thankful for the
opportunity to serve.
 Shared some highlights that happened during her term:
- Barnes & Noble bookstore
- Successful negotiations
- Great relationships with all groups
- Accreditation site visit
- Our president who is so committed to Cabrillo;
- Leadership of CCEU
- Thanks to the board for their support
6. CCFT: Comments on issues of interest to the Cabrillo College
Federation of Teachers
President Bone noted:
 Thankful to Trustee Spencer for her support as Board Chair.
 CCFT had a presentation from SF City College and their experience with
accreditation. Questions about ACCJC. Grateful that faculty senate has
passed a resolution against ACCJC. Asked the Board to join the voices
against shutting down SF City College.
 Shared that faculty are concerned about VAPA with the new regulations
regarding repeatability. Questioned whether other community colleges
are having similar problems in this area. Asked whether the regulation
could be revisited. Met with Bill Monning and partners within our
community; all are concerned.
F. Action Items
1. Board Organization Meeting
It is recommended that the Governing Board select officers and
representatives for 2014. It is also recommended that the Governing
Board adopt the proposed schedule of Governing Board meetings and
meeting locations for 2014.
It was moved and seconded (Reece/Banks) to appoint Trustee True as
Board Chair, Trustee Ziel as Vice Chair and Trustee Cortez as Clerk,
and Laurel Jones as Secretary. The 2014 Board calendar was also
approved.
2. 2013-2014 Board Goals
It is recommended that the Governing Board approve the attached 20132014 Board Goals as presented.
A motion was made (Reece/Cortez) to approve the 2013-2014 Board
Goals.
The motion carried.
3. Award of Bid: Building 100 HVAC Improvements
It is recommended that the Governing Board authorize the Vice
President, Administrative Services to award the contract to the qualified
bidder, in the amount of $731,000.
6:50
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December 9, 2013 Minutes
A motion was made (Banks/Ziel) to approve. The motion carried.
4. 2013-2014 One Time Budget Allocations to Program Planning
It is recommended that the Governing Board authorize the Vice
President, Administrative Services to allocate $300,000 from the
Operating Reserves for the attached one time expenditures.
A motion was made (Ziel/Reece) to approve the expenditures. The
motion carried.
5. Academic Staffing
It is recommended that the Governing Board authorize the college to fill
the following three academic positions: Mathematics, Culinary Arts &
Hospitality Management, and Nursing effective fall 2014.
A motion was made (Banks/Ziel) to approve the instruction
recommendations. The motion carried.
6. Board Policy Revisions: Instruction Office, Second Reading
It is recommended that the Governing Board adopt the Board Policies as
revised.
A motion was made (Reece/Ziel) to approve the Board policies as
presented. The motion carried.
7. Board Policy Switch to League Numbering System
It is recommended that the Governing Board receive the alignment plan.
A motion was made (Banks/Cortez) to approve the alignment plan as
presented. The motion carried.
8. 2013-14 Technology Refresh Computer Hardware Purchases
It is recommended that the Governing Board authorize the Vice
President, Administrative Services to allocate $218,728.00 from the
restricted, bond and carryover funds as appropriate.
A motion was made (Smith/Banks) to approve the purchases as
presented. The motion carried.
G. Information Items: The following items are provided for Governing Board
information. (Staff may be called upon to present)
1. Cabrillo College Fact Book, 2013
Terrence Willett presented the 2013 Fact Book.
Providing high quality data is the goal of the Fact Book. Creating the
Fact Book is a group effort from many areas of the college. With IT
support and the new SQL data warehouse, PRO will be able to update
data on a more regular basis with greater accuracy and consistency of
data and formatting. PRO will start reporting on new data points such as
veterans and former foster youth in the next reporting cycle. Tables on
students with multiple ethnicities and transfer data were shown as
examples of new pages for 2013.
Trustee Cortez asked if ethnicity is self-reported. Is Oaxacan missing as a
choice? Willett replied that ethnicity is self-reported and that categories
are census based in CCC Apply and Oaxacan is not a level of detail
available. Cortez asks about Watsonville center numbers: Gender females; what is the graduation ratio? Are they staying in the sciences?
Pro is creating a student profile for the February visioning session in
addition to automated reporting tools such as SOFIA.
Trustee Spencer had questions about Distance learning, data shows units
attempted. Were they completed? Willett explained that page does not
address completion but that it was addressed in the distance education
report provided earlier this semester. Notes that the fact book has much
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December 9, 2013 Minutes
data but doesn’t have everything. Fact book pages are demand driven and
feedback from users is helpful.
Trustee Spencer feels that having completion not a part of the distance
education fact book page is incomplete.
Willett replied his office can either add completion in or have another
page to address completion of units in distance education.
Trustee Spencer saw that financial aid has increased dramatically.
Tama Bolton replied that financial aid has been busy with the increase in
students.
Trustee Reece was surprised to see library how has adapted and become a
functioning unit with an increase in users. G. Romero replied that this is
the first time library data has appeared in fact book and is in response to
his request for a page. Library is very busy.
Trustee Reece noted that the age 51-65 of faculty is fairly stable and
suggests we should be prepared for a wave of retirements in the future.
2. Repeatability Legislation and Non-Credit Information
VP Welch thanked all for the opportunity to share info with everyone.
Student success hasn’t been discussed by the legislators in many years.
Where should we focus our resources? We need to do a better job
educating the community.
There was a robust discussion on this topic.
Any class that is successfully completed can only be taken once. Three
exceptions; athletics, performances, vocational competition. If skills
need to be developed; classes can be added: level one, two, etc.
Create community arts info center. 1: Talent, 2: facilities; 3; Cabrillo
extension; fee supported, not for credit classes.
Discussion regarding aligning extension and arts to serve community.
Trustee Reece commented that ensembles are loved by all. Do we have
data that show what the composition is for students? What is the mix of
credit & non-credit? There are more non-credit. Trustee Reece asked
what about the cost of operating a program and what would participants
pay. The cost would be approx. $200-$400 per person per semester.
Trustee Spencer commented that we need to fight to keep our ensembles;
people are not worried about the cost, but worried about not having the
faculty. Need to solve this problem.
The following items are provided for Governing Board information.
No staff report is anticipated.
3. VAPA Report
4. Facility Master Plan Update
5. Quarterly Investment Report (9/13)
6. Financial Reports
7. Cabrillo College Monthly Calendar
8. Agenda for Next or Future Board Meetings
 None
The Cabrillo College Governing board may discuss items to be placed on
the future board meeting agendas.
H. ADJOURN
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December 9, 2013 Minutes
At the conclusion of the regular session of the Cabrillo College Governing
Board, a special meeting of the Cabrillo College Financing Corporation will
convene.
7:37
7:37
I. Action Item
1. Public Meeting of the Cabrillo College Financing Corporation
At this time, the regular meeting of the Governing Board will adjourn,
and the board will reconvene as the Cabrillo College Financing
Corporation to Conduct Business.
Vice President Lewis reported that the college pursued financing to help
with the STEM project. The college began repaying the loan and it will
be fully repaid in 2016
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Motion (Cortez/Banks) to approve the Cabrillo College Financing
Corporation Report.
The motion carried.
I. ADJOURN
The meeting was adjourned at 7:40pm
7:40
For ADA related meeting accommodations, contact the Executive Assistant to the President at (831) 479-6306
at least 24 hours in advance of the meeting.
12
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
January 13, 2014
SUBJECT:
ENCLOSURE(S)
Register of Warrants
REASON FOR BOARD CONSIDERATION
CONSENT - ACTION
ITEM NUMBER
Page 1 of 19
A.2
BACKGROUND:
The following warrants are submitted for Governing Board ratification:
REGISTER NO.
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DATE
WARRANT NO.
11-20-13
11-21-13
12-04-13
12-05-13
12-12-13
12-12-13
23560-23596
23597-23780
23781-23784
23785-23979
23980-24000
24001-24177
TOTAL AMOUNT
194,731.09
1,094,299.91
1,001.55
784,617.54
52,582.78
1,795,434.29
$3,922,667.16
* NOTE: Student refund and financial-aid registers totaling $930,087.57 are available in the Business Office
for review.
RECOMMENDATION:
It is recommended that the Governing Board ratify warrant numbers 23560–24177 for the amount of
$3,922,667.16.
Administrator Initiating Item:
Roy Pirchio
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
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AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
January 13, 2014
SUBJECT:
Ratification: Construction Change Orders
REASON FOR BOARD CONSIDERATION
CONSENT-ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 1
A.3
BACKGROUND:
In accordance with Board Policy 4155, the following change orders over $25,000 or more than 10% of the
original contract value are submitted for Governing Board ratification.
FISCAL IMPACT:
There are no change orders to report for the January 2014 FMP report.
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
32
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
January 13, 2014
SUBJECT:
Budget Transfers by Resolution
REASON FOR BOARD CONSIDERATION
CONSENT- ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 6
A.4
BACKGROUND:
The following resolutions are submitted for Governing Board approval:
Resolution Number
001-14
General Fund transfers between expenditure classifications
Resolution Number
002-14
General Fund transfers from reserves
Resolution Number
003-14
General Fund augmentations: CEED/BAWFC, CEED/CTE,
CEED/Nursing, Contract Ed., 2012-13 Crocker Endowment Award,
2013-14 Foundation Faculty Award, HASS/FKCE, Rockefeller Grant,
SBDC/DSN
Resolution Number
004-14
Building Fund transfers between expenditure classifications
Resolution Number
005-14
Building Fund augmentations: Building 800 Remodel STEM, Scheduled
Maintenance Allocations
FISCAL IMPACT:
A budget augmentation of expenditures in the General Fund in the amount of $569,124.00.
RECOMMENDATION:
It is recommended that the Governing Board approve Resolution Numbers 001-14 through 005-14 for
Budget Transfers 22386 through 22477.
Administrator Initiating Item:
Graciano Mendoza
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition
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GENERAL FUND
RESOLUTION NUMBER
001-14
WHEREAS, budget changes based on the developing needs of programs are
often required, and
WHEREAS, the following transfers do not result in an increase in the total
amount of the adopted budget;
ACCOUNT
NUMBER
DESCRIPTION
DECREASE
1000
Certificated Salaries
2000
Classified Salaries
15,289
3000
Fringe Benefits
26,575
4000
Supplies
5000
Other Expenses
74,551
6000
Capital Outlay/Site
82,712
7000
Other Outgo
TOTAL
$
$
INCREASE
128,723
327,850
$
327,850
$
327,850
NOW, THEREFORE, BE IT HEREBY RESOLVED that the Cabrillo College
Governing Board approves the General Fund budget transfers.
I certify that the foregoing resolution was adopted at the regular meeting of
the Cabrillo College Governing Board held on January 13, 2014.
DATE: ____________________
___________________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 2
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GENERAL FUND
TRANSFER FROM RESERVES
RESOLUTION NUMBER
002-14
WHEREAS, budget changes based on the developing needs of programs are
often required, and
WHEREAS, the following transfers do not result in an increase in the total
amount of the adopted budget;
ACCOUNT
NUMBER
DESCRIPTION
1000
Certificated Salaries
2000
Classified Salaries
3000
Fringe Benefits
4000
Supplies
5000
Other Expenses
6000
Capital Outlay/Site
7000
Other Outgo
DECREASE
$
INCREASE
36,000
$
100,000
$
100,000
64,000
TOTAL
$
100,000
NOW, THEREFORE, BE IT HEREBY RESOLVED that the Cabrillo College
Governing Board approves the General Fund budget transfers.
I certify that the foregoing resolution was adopted at the regular meeting of the
Cabrillo College Governing Board held on January 13, 2014.
DATE: ____________________
___________________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 3
35
GENERAL FUND AUGMENTATIONS
RESOLUTION NUMBER
003-14
WHEREAS, Cabrillo College will receive funds not included in the 2013-14
budget, and
WHEREAS, Cabrillo College will receive budget adjustments for special federal
and state programs that develop during the school year, and
WHEREAS, the following budget adjustments are necessary in externally funded
programs:
ACCOUNT NUMBER
DESCRIPTION
INCREASE/DECREASE
Program Funds
$
434,350
Total Increase
$
434,350
Fund Balance
$
134,774
Total Decrease
$
134,774
Income
8000
Fund Balance
3900
Expenditures
1000
Certificated Salaries
62,225
2000
Classified Salaries
25,465
3000
Fringe Benefits
10,862
4000
Supplies
37,195
5000
Operating Expenses
281,728
6000
Capital Outlay/Site
400
7000
Other Outgo
Total Increase
151,249
$
569,124
NOW, THEREFORE, BE IT HEREBY RESOLVED THAT the Cabrillo College
Governing Board authorizes that the 2013-14 budget of income and expenditures be
increased by $434,350 and $569,124 respectively.
I certify that the foregoing resolution was adopted at the regular meeting of
the Cabrillo College Governing Board held on January 13, 2014.
DATE: ____________________
___________________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 4
36
BUILDING FUND
RESOLUTION NUMBER
005-14
WHEREAS, budget changes based on the developing needs of programs are
often required, and
WHEREAS, the following transfers do not result in an increase in the total
amount of the adopted budget;
EXPENDITURES
ACCOUNT
NUMBER
DESCRIPTION
1000
Certificated Salaries
2000
Classified Salaries
3000
Fringe Benefits
4000
Supplies
5000
Other Expenses
6000
Capital Outlay/Site
7000
Other Outgo
DECREASE
$
TOTAL
INCREASE
68,073
$
178,517
$
178,517
110,444
$
178,517
NOW, THEREFORE, BE IT HEREBY RESOLVED that the Cabrillo College
Governing Board approves the Building Fund budget transfers.
I certify that the foregoing resolution was adopted at the regular meeting of the
Cabrillo College Governing Board held on January 13, 2014.
DATE: ____________________
___________________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 5
37
BUILDING FUND AUGMENTATION
RESOLUTION NUMBER
006-14
WHEREAS, Cabrillo College will receive funds not included in the 2013-14
budget, and
WHEREAS, Cabrillo College will receive budget adjustments for special federal
and state programs that develop during the school year, and
WHEREAS, the following budget adjustments are necessary in externally funded
programs:
ACCOUNT NUMBER
DESCRIPTION
INCREASE/DECREASE
Income
8000
Program Funds
$
134,774
Total Increase
$
134,774
Fund Balance
$
900,000
Total Decrease
$
900,000
Fund Balance
3900
Expenditures
1000
Certificated Salaries
2000
Classified Salaries
3000
Fringe Benefits
4000
Supplies
371,000
5000
Operating Expenses
413,774
6000
Equipment
250,000
7000
Other Outgo
Total Increase
$
1,034,774
NOW, THEREFORE, BE IT HEREBY RESOLVED THAT the Cabrillo College
Governing Board authorizes that the 2013-14 budget of expenditures be increased by
$1,034,774.
I certify that the foregoing resolution was adopted at the regular meeting of the
Cabrillo College Governing Board held on January 13, 2014.
DATE: ____________________
___________________________________
Secretary
AYES:
NOES:
ABSTAIN:
ABSENT:
Page 6
38
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
January 13, 2014
SUBJECT:
Human Resources Management Report
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
CONSENT-ACTION
Page 1 of 2
A.5
BACKGROUND:
Requesting ratification and/or approval of the following employment transactions:
FISCAL IMPACT: Within budgeted FTE’s.
RECOMMENDATION: It is recommended that the Governing Board ratify and/or approve the
transactions as described on the attached page.
Administrator Initiating Item:
Loree McCawley/Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
39
Name
Department/Division
Position
Effective Date
Action
CAROTHERS, John
Biology/NAS
Biology Instructor
2014-2015 AY
Only
Pre-Retirement (100% to 50%)
O’BRIEN, Kerry
Library /Instruction
Lead Library Learning
Resources Center Specialist
01/03/14
Resignation
(DOH: 04/09/07)
PAIVA, Sandra
Children’s Center/HASS
Children’s Center Master
Teacher
01/13/14 –
05/24/14
*∆Temporary Appointment
SHAVER, Jeffrey
FPPO/Administrative Services
Maintenance Technician –
Painter
01/02/14
Appointment
*Categorically-funded
∆ Ed Code § 87470
Note: Appointments are subject to successful completion of all employment regulatory compliance requirements
Administrator Initiating Item:
Loree McCawley/Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
40
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
January 13, 2014
SUBJECT:
Board Organization Meeting
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
ACTION
Page 1 of 1
F.1
Background:
At the beginning of each year the Board appoints Trustee representatives to serve on the EOPS Advisory and
Transfer Center Advisory Committees.
Representatives:
EOPS Advisory Committee
Rachael Spencer
Transfer Center Advisory Committee
Donna Ziel
Fiscal Impact:
None.
Recommendation:
It is recommended that the Governing Board appoint Trustee representatives to serve on the EOPS Advisory
and Transfer Center Advisory Committees.
Administrator Initiating Item:
Laurel Jones
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
41
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
January 13, 2014
SUBJECT:
Fall 2013 Faculty Grant Awards
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
ACTION
Page 1 of 2
F.2
BACKGROUND:
In the fall of 2013, the Cabrillo College Foundation awarded $20,239.51 to faculty members with which
to purchase materials and equipment.
The Governing Board is asked to accept the donation.
FISCAL IMPACT:
$20,239.51 in revenue and expense.
RECOMMENDATION:
It is recommended that the Governing Board accept the donation of $20,239.51 from the Cabrillo
College Foundation.
Administrator Initiating Item:
Graciano Mendoza
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition
42
Foundation Faculty Grant Awards – Fall 2013
Edward Braunhut
Math – MLC
Vertical Sliding Whiteboards
1,900.67
Skip Epperson
Theatre arts
Stage Lighting Truss
3,418.92
Bill Fisher
Engineering Tech
Laptop
1,948.49
Mario Garcia
Counseling
Transfer/Career Ctr Comp. Lab Expan.
971.51
Michael Johnson
Horticulture
Irrigation Efficiency/Cross Conn. Tech
1,850.00
Victoria May
Art Photography
Digital Projector
2,000.00
Jo-Ann Panzardi
Engineering
Calibrate Engineering testing Equipment
1,350.00
Mark Ramsey
Kinesiology; Athletics
CPR Mannequins
450.00
Mark Ramsey
Athletics; Kinesiology
Impact concussion testing for student
athletes
500.00
Yves Tan
Biology
Incubator
4,435.43
$20,239.51
43
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
January 13, 2014
SUBJECT:
2013-14 Crocker Endowment Grant Awards
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 2
F.3
ACTION
BACKGROUND:
The Crocker Endowment has donated $22,009.33 in grant awards to faculty members for purchase of
materials and equipment.
The Governing Board is asked to accept the donation.
FISCAL IMPACT:
$22,009.33 in revenue and expense.
RECOMMENDATION:
It is recommended that the Governing Board accept the Crocker Endowment Grant Awards donation of
$22,009.33.
Administrator Initiating Item:
Graciano Mendoza
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition
44
2013-14 Crocker Endowment Grant Awards
Sarah Albertson
Theatre Arts
Artist Fee – An Evening of World Theater
Mark Bidelman
VAPA
Jazz Library
Vicki Fabbri
Comm. Studies
Faculty Student Success Plan
11,022.00
Poco Marshall
VAPA/Theater Ops
Short Throw Projection Lens
1,946.33
Dawn Nakanishi
Arts
Elmo Document Camera
750.00
Jon Nordgren
Cabrillo Stage
4 Lightweight Clear Comm head sets
700.00
Ann Smeltzer
Rad Tech
Software and Mammography Program
Claire Thorson
Art Studio
Still Life Matis for WV Drawing Classroom
690.00
1,125.00
5,476.00
300.00
$ 22,009.33
45
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
January 13, 2014
SUBJECT:
2012-13 District Audit Report
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 1
F.4
BACKGROUND:
Each year the Governing Board is presented with the District’s annual audit. The 2012-13 audit was
conducted by Vavrinek, Trine, Day & Co., LLP. A copy of the audit report is provided under separate
cover to each Governing Board member. Copies of the report are also available in the Business Office
and on-line at http://www.cabrillo.edu/internal/businessoffice/. The auditor will file copies of the report
with the appropriate State agencies.
FISCAL IMPACT:
None.
RECOMMENDATION:
It is recommended that the Governing Board accept the 2012-13 audit report of all funds of Cabrillo
Community College District as prepared by Vavrinek, Trine, Day & Co., LLP.
Administrator Initiating Item:
Graciano Mendoza
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
46
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
January 13, 2014
SUBJECT:
Contract Amendment: Precision Wellness Center,
2013-17
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
Page 1 of 2
ITEM NUMBER
F.5
BACKGROUND:
As the result of a January, 2012 Request for Proposals (RFP) process, in June, 2012 the District leased the
Wellness Education Center, located in the Health and Wellness 1 building on the Aptos campus, to the
“Precision Wellness Center” (PWC). The purpose of this lease is to develop community partnerships and
“manage and expand the Wellness Education Center operations for the District, including…establishing a
community focused fee-based operation offering numerous service options to the Cabrillo campus
community and the community at large.” PWC agreed to pay an annual lease commission of $100,000,
plus utilities, and have made timely monthly payments of both for the eleven months to date in this first
year of a five year contract. Sixty percent of the Wellness Education Center is shared with Cabrillo’s
Kinesiology department, which reports an excellent partner relationship with the PWC. Kinesiology notes
that Precision Wellness provides free educational lectures for faculty, students and staff, and that the
department is pursuing the development of a Physical Therapy Assistant discipline with PWC, which is
owned and operated by two Physical Therapy MDs.
Continued next page
FISCAL IMPACT:
Original Contract
Amended Contract
Net Change
Annual Lease
Annual Lease
2013-14
$100,000
$66,667
-$33,333
(As amended June
Plus utilities
Plus utilities
2013)
2013-14
$100,000
$41,660
-$58,340
(Per new, proposed
(rent was waived in July & August as
Plus utilities
amendment)
2014-15
2015-16
2016-17
part of the 33% reduction, noted in
previous row)
$100,000
Plus utilities
$100,000
Plus utilities
$100,000
Plus utilities
$49,992
Plus utilities
$49,992
Plus utilities
$49,992
Plus utilities
-$50,008
-$50,008
-$50,008
RECOMMENDATION: It is recommended that the Governing Board authorize the Vice President,
Administrative Services to amend the existing contract to reduce the annual commission as described.
Administrator Initiating Item:
Michael Robins
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
47
Although the owners of the Precision Wellness Center report meeting approximately 67% of their breakeven membership goals, PWC has suffered significant monthly losses. In June 2013, the Board approved a
contract amendment that relieved PWC of one month’s rent in the 2012-13 lease period ($8,333, or 8.3% of
the total first year commission), relieved two months’ rent in the 2013-14 lease period (July & August), and
reduced rent for Sept 13-Dec. 13 by 50%, thereby reducing overall 2013-14 lease commission payments by
$33,333 (or 33% of the total second year commission).
PWC’s business plan called for achieving 5% of campus FTES in membership, which as compared to other
on-campus health facilities was an average to slightly low goal; to date over the 18 month life of the
contract they have achieved 2.8% of FTES, when including student, staff and faculty memberships. Their
community memberships have apparently been severely limited by the Cabrillo parking restrictions;
although aware of those restrictions when bidding, PWC staff report that the impact has been far greater in
limiting community interest than anticipated.
Precision Wellness Center has requested an ongoing 50% lease reduction for the current fiscal year and the
remaining three fiscal years of the program. Based on average revenue and expenses over the last 10
months, this reduced lease would leave them with a small ongoing operating loss, which they would hope to
supersede thru increased student, faculty, staff and community memberships. As to the latter, discussions
are underway with Cabrillo administrative staff and HAWK Division staff to explore increased PWC
parking. PWC also has a revenue enhancement potential of increased physical therapy medical
appointments using their Cabrillo leased facility.
If Cabrillo were to enter into discussion to terminate this lease and take back the facility, it is important to
note the following: the sole other bidder in response to the RFP has expressed no current interest in leasing
the facility. Cabrillo expenses to clean, maintain equipment, manage the facility at the most minimal level
(not as a health club but only as a site for Kinesiology and other Cabrillo courses), and pay the $10,000 per
year in utilities that are defrayed by the current tenant (paid in addition to rent) would total approximately
$58,000. Accepting this proposed permanent 50% lease reduction would still generate approximately
$50,000 in annual lease payments. Thus the reduced operating expenses plus the annual lease payments
equal an approximately $108,000 annual benefit to the District. The current contract calls for increased
revenue to the District when membership thresholds are reached; these thresholds would remain in the
revised contract, leaving Cabrillo in a position to achieve increased revenues as PWC grows.
In that:
 the reduced District operating expenses plus the annual lease payments equal an approximately
$108,000 annual benefit to the District,
 the Precision Wellness Center has proved to be a Cabrillo community and wider-community,
oriented partner operating the Wellness Education Center in a highly professional manner,
 the Cabrillo department collaborating with the contractor indicates a successful relationship with
much future potential,
 the contractor has sought ongoing contract relief instead of exercising its annual contract termination
option,
staff recommend acceptance of the proposed contract amendment for commission reduction.
48
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
January 13, 2014
SUBJECT:
Acceptance of SBDC Contract with Humboldt State University
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
ACTION
Page 1 of 1
F.6
BACKGROUND:
Since 1985 the Central Coast Small Business Development Center at Cabrillo College has received federal
dollars from the Small Business Administration. These funds are administered and monitored through an
annual contract from the Humboldt State University (HSU) Office of Sponsored Programs. HSU serves as
the regional lead agency and administrator for the eleven Small Business Development Centers in Northern
California. Operation of the SBDC program is also supported by other local grants.
Humboldt State University intends to renew the SBDC’s operating contract. This contract is projected to be
funded at a minimum of $124,158 and expires on December 31, 2014.
FISCAL IMPACT:
An increase of at least $124,158 in expenditures and revenues.
RECOMMENDATION:
It is recommended that the Governing Board approve the $124,158 contract from Humboldt State University
Foundation. It is further recommended that the Board authorize the Vice President, Administrative Services
to execute and make all necessary arrangements in relation to this grant agreement and any future
amendments on behalf of the college.
Administrator Initiating Item:
Rock Pfotenhauer, Dean, CEED
Kathie Welch, VP Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
49
AGENDA ITEM BACKGROUND
TO:
GOVERNING BOARD
FROM:
PRESIDENT
DATE
January 13, 2014
SUBJECT:
ENCLOSURE(S)
Professional Development Leaves, 2014 - 2015
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
ACTION
Page 1 of 3
F.7
BACKGROUND:
The following faculty applied for professional development (sabbatical) leaves for the 2014-2015 academic
year. Their proposals were carefully reviewed by the Sabbatical Leave Review Board (SLRB) and, when
appropriate, were resubmitted with clarification or modification. Each was approved as satisfying the
requirements of the CCFT Contract agreement. The following is a list of faculty whose proposals are
approved.
Tobin Keller
Rebecca Ramos
Art Studio Department
Art Studio Department
One Year
Spring 2015
FISCAL IMPACT:
Professional development leaves are required to be within budget parameters as established by the CCFT
Contract.
RECOMMENDATION:
It is recommended that the Governing Board approve the content and authorize the Vice President,
Instruction, to make the final determination of the 2014-2015 faculty professional development leaves within
the expenditure limit authorized through CCFT negotiations.
Administrator Initiating Item:
Academic and Professional Matter
 Yes
No
If yes, Faculty Senate Agreement
 Yes
No
Kathleen Welch, VP Instruction
Senate President Signature
Final Disposition
50
SABBATICAL ABSTRACT – Tobin W. Keller, Art Department, VAPA Division
Background
In spring of 1990 I was hired as an adjunct faculty to teach Art 4, 2-D Design and Color. Since then I have taught
almost all courses in the 2-D studio program. In 1995 I was also hired to take on the demanding role of the
Cabrillo Gallery Director, a position previously held only by contract faculty. As a full-time instructor since
2005, I have served on various committees, most recently as one the VAPA Curriculum Committee representative
and the Art Department Curriculum Committee Chair. Currently I’m in my third year as co-chair of the Art
Department. Assuming the role of the “silk screen” teacher, Art 33 in 2004, I set my goals at expanding the
technical and artistic direction of the course, updating and modernizing materials and equipment, writing and
adding an intermediate level, planning for the facilities in the new Arts Education Complex, and making a safer
environment for students. As I fulfilled these goals my own artwork evolved naturally into printed fabric design.
I’m proposing a one-year sabbatical with activities that foster artistic and professional growth, travel for research
and to expand knowledge for course work and gallery exhibitions, acquire new information and techniques
improving my teaching skills, and to study the viability of expanding our fiber arts curriculum and a Career
Technical Education program in textile arts, clothing construction, and costume design.
Objectives
1. Pursue new personal art and research projects focusing on printed fabric surface design.
2. Travel to research and expand knowledge of serigraphy, printed fabric, surface design histories and techniques,
contemporary industry standards and trends.
3. Acquire new information and techniques expanding on current teaching skills and gallery programming.
4. Study fiber arts programs at CC, CSU, UC campuses, California College of Art and Parson’s in NYC. Include
in this study California garment industry statistics.
Activities (not necessarily in order of execution)
1. Pursue art and research projects with an emphasis on fabric surface design and hand-printed techniques.
2. Create a portfolio of drawn, painted, and printed, paper and fabric samples and studies based on observed
and collected resource material.
3. Visit national and international museums with dedicated textile collections & textile specific museums.
4. Read & annotate a minimum of 10 books & articles, on the history of fabric, fabric printing, trade, & design.
5. Visit facilities and meet with faculty of fiber arts programs at CC, CSU, and UC campuses, include CCA, and
Parson’s School of Design in New York City.
6. Draft an outline of an expanded textile program, including new curriculum, and a proposed interdisciplinary
Career Technical Education (CTE) program in clothing and costume design, production and
construction. Include a review of California garment industry statistics.
Benefits to the College
1. Strengthens my development as a studio artist and role model for students pursuing arts degrees.
2. Broadens my familiarity with historic and contemporary practices and techniques, including cultural
significance and international trade, of printed fabrics.
3. Expanded course offerings and new curriculum in the fiber arts program.
4. Interdisciplinary potential for a CTE certificate in clothing and costume design, construction &
manufacturing.
5. Increases my creative ability to add depth to the gallery program and course work.
6. New and updated teaching materials for courses.
Outcomes
1. A portfolio of 20 – 30 hand-made, or printed, paper and fabric samples, or studies.
2. A full line of garments (no less than 12 ensembles) exhibited partially in a gallery and in full modeled on
the runway. A DVD record of each will complete the outcome.
3. A public lecture, in conjunction with the exhibition outcome, introducing the work and discussing; process,
technique, and inspiration.
2
51
4. An annotated bibliography of 10 books and articles, minimum, on the history of fabric and fabric printing.
5. A journal of 50 notes and select images, studied in each museum collection, including travel documentation.
6. A database, or file, of information from college fiber arts programs studied in activity #5. The database will
only include information researched from Activity #5.
7. A drafted outline of proposed curriculum changes and additions to existing textile arts program.
8. A drafted overview of the interdisciplinary CTE certificate in clothing and costume design, construction and
manufacturing.
SABBATICAL ABSTRACT – Rebecca Ramos, VAPA Division
BACKGROUND
I have been a full-time faculty member for the Art Studio program since 2005 and I am requesting a Sabbatical Leave for the Spring
2015 semester. The courses I teach are Art 2A and Art 2B Drawing and Composition, Art 32 Introduction to Printmaking, Art 73
Intermediate Printmaking, Art 40S Monotype. I have served on various hiring committees and the General Scholarship Fund and I am
currently Co-chair of the Art Studio program. The proposal for my sabbatical leave is in accordance with article 9.1.2.6 as it will
satisfy multiple objectives. This project will allow me to pursue a drawing and printmaking research project that will produce a body
of creative work, improve my technical skills, renovate my current curriculum, and compile resources for students to investigate
professional pathways for careers in the field of fine art printmaking.
OBJECTIVES
1. Creative and scholarly endeavor: To create a portfolio of drawings and prints of Hawaiian endangered endemic and indigenous
plants which includes ethnobotanical information on each plant. Drawings will be done in-situ at native restoration sites on Oahu
and Kauai.
2. Improvement of Technical skills: To increase my technical skills for in-situ drawing in graphite and ink, and small scale fine art
printmaking techniques for edition variees.
3. Development of program/curriculum: To update and expand curriculum in the drawing and printmaking courses and research
interdisciplinary courses between the fine arts and humanities.
To research the historic and contemporary practices between artist sand fine art print publishers.
To compile a resource guide of regional professional fine art print studios and training programs.
ACTIVITIES
1. Travel to at least 4 Native Hawaiian Plant Restoration Projects and draw plants in-situ.
2. Print a fine art edition variee of 4 of the plants drawn.
3. Research and compile Hawaiian plant names, meanings, uses, and cultural significance.
4. Study the history of botanical illustrations and printing processes from the 1800s.
5. Update syllabi to add new projects and bibliographies to Art 2A, Art 32, Art 73.
6. Research interdisciplinary courses between fine arts and environmental studies.
7. Visit and interview 4 regional fine art presses regarding services and training provided.
BENEFITS TO COLLEGE
1. Increased competence in my technical skills in drawing and printmaking that will strengthen my teaching abilities.
2. Provide a role model for the artist as an integral part of cultural preservation.
3. Increase regional professional relationships with print studios that will expose students to viable pathways and resources for
developing a career in the visual arts.
4. Update and expand curriculum in drawing, printmaking which will include information on content development, historic technical
practices, and projects combining fine arts, sciences, and humanities.
5. Creation of new teaching materials in the form of sample projects, bibliographies, and guides to professional organizations and
studios to assist students with creating career pathways.
OUTCOMES
1. Portfolio of 4 drawings and 20 prints of native Hawaiian plants.
2. Written ethnobotanical guide to plants in the portfolio.
3. Journal and documentation of effective techniques and protocols for in-situ drawing.
4. Annotated bibliography for study of botanical illustration and graphic arts for cultural preservation.
5. Updated syllabi for drawing and printmaking.
6. Compilation of college level interdisciplinary courses that combine the fine arts, sciences, and humanities, and an outline for an
action plan to write an interdisciplinary course at Cabrillo.
7. Resource guide to regional fine art presses including educational and professional opportunities for students.
3
52
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
January 13, 2014
SUBJECT:
Board Policy Switch to League Numbering System
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
INFORMATION
Page 1 of 17
G.1
Background:
The Cabrillo Community College District is in the process of updating and aligning the District’s Board
Policies with the recommended polic8ies developed through the legal firm of Liebert Cassidy Whitmore in
conjunction with the Community College League of California (CCLC). The District is a member of the
board Policy and Administrative Procedure Subscription Service coordinated by the CCLC.
Dr. Jane Wright, CCLC has prepared the following power point presentation for information.
Fiscal Impact:
None.
Administrator Initiating Item:
Laurel Jones
Academic and Professional Matter
 Yes ❑ No
If yes, Faculty Senate Agreement
Yes
Senate President Signature
❑ No
Final Disposition
53
Board Policy and
Administrative Procedure
Revision Project
Dr. Jane B. Wright
Policy and Procedure Service Consultant
Community College League of California
Tatiana Bachuretz & Cheryl Romer
Project Coordinators
Cabrillo College
Board Policy and
Administrative Procedure
Revision Project

54
Agenda
Introduction
 Overview of the League Policy &
Procedure Service
 Cabrillo Review Flowchart
 Cabrillo Policy & Procedure Web Pages
 Goals for Spring 2014 and Success of
the Project

55
About the P & P Service


Template language for
165 Board Policies and
216 Admin. Procedures = 381 Documents
Policy
Seven Chapters
Chapter 1:
The District
Chapter 5:
Student
Services
Chapter 2:
Board of Trustees
Chapter 6:
Business and
Fiscal Affairs
Chapter 3:
General
Institution
Chapter 7:
Human
Resources
Chapter 4:
Academic Affairs
Procedures in all chapters except Chapter 1
56
General Assumptions
Local control & flexibility
 Local decision-making processes
 Useful and accessible documents
 Differentiate between policy and
procedure
 Minimum language that is
required by law

57
Policy/Procedure Foundation

State and Federal Statutes


Title 5 Regulations



Ed Code, Gov. Code, Penal Code, U.S. Code,
Fed Regulations, United States Code
Enacted by the California Community
Colleges’ Board of Governors
Chancellor’s Office minimum conditions
Accreditation standard compliance
Differentiating
Policy & Procedure
58
1) General goals and acceptable
practices
Board Policies
2) Establishes the “what”
3) Delegates implementation
responsibility to Supt./President
(BP 2430, EC 70902, Accreditation
Standard IV.B.1.j)
Administrative
Procedures
1) Prescriptive details - Establishes the
“how”
2) Further defines acceptable practices
59
Board Policies
The Board represents the public
 Policy is the voice of the Board

Adopts policy
 Relies on policy to direct institution

Policy is best expressed as broad
statements; succinctly written
 Sets standards for the District
 Legally binds District

60
Administrative Procedures
Regulations, rules, college
procedures
 Implement Board policy
 Address District operations

How general goals are achieved
 Further define “acceptable practices”

61
Classification Levels

Legally required by law or regulation






Required to have a policy or procedure
Required to do the action/fulfill the condition
Meet accreditation standards
Legally advised

Protects District from liability

Strengthens District’s position in litigation
Suggested as Good Practice/Optional
District-specific policies/procedures
Cabrillo’s
Former BP & AR Documents




62
Contained redundancy/conflict between different policies with
some procedural language embedded in policy
Proved difficult to cross-reference to League Policy & Procedure
templates
Former numbering system was confusing; making it difficult to
insert new policies/procedures
Previous format did not contain all necessary information (e.g.,
references to correct legal citations)

Created difficulties in tracking revisions and review dates

Slowed down the policy/procedure review and adoption process
Board BP/AP Review
Flowchart
Propose &
Draft
Review &
Approve
63
•Prepare Draft Policy (BP)/Procedure (AP) using recommended template (include related legal cites)
•Submit Policy/Procedure Proposal Form and Draft Policy/Procedure to Vice President of responsible area
•Note related documents (catalog, schedule of classes, handbooks) and similar existing policies/procedures
•Vice President reviews Proposal Form and draft BP/AP and seeks input from constituency groups as appropriate
•Vice President submits proposed BP/AP for Cabinet review
•Revise Proposal Form and draft BP/AP as necessary
•Submit Proposal Form and draft BP/AP to Policy & Procedure Review Committee
•APs vetted by the Policy & Procedure Review Committee submitted to CPC/Admin Council to Supt./President's Office for
final approval (APs only) & uploading to Policy/Procedure Website
•BPs vetted by the Policy & Procedure Review Committee submitted to CPC/Admin Council. The BPs approved by
Implement CPC/Admin Council are submitted to Supt./President's Office for Board Agenda - 1st reading, 2nd reading
& Announce •Upload policies that are officially adopted by the Board to the Policy/Procedure Website
Maintain &
Review
•Supt./President's Office or designee maintains Policy/Procedure Website
•Policies and procedures reviewed every five years to coincide with the accreditation cycle
•Supt./President's Office or designee monitors legal updates to policies/procedures and submits necessary revisions
through the process
Completed BP/APs Posted
on Web
64
65
Current BP/AR Web Page
66
New BP/AP Web Page
67
Spring 2014 Goals

Convert numbering of all current Cabrillo
Policies and Regulations to the Policy &
Procedure Service Numbering (see Cross
Reference Matrix on website).

Ensure all Cabrillo Policies and Procedures
are current -- review language against Legal
Update 13 (issued 8/07) – Update 23 (issued 11/13).
68
Next Steps
Cabrillo’s updated Policies & Procedures will be:
 Aligned with Policy & Procedure Service numbering
making legal updates easier
 Posted on the Board’s web page for community,
students, employees to access with revision date
 Vetted through a comprehensive review process
 Included in a regular, ongoing review cycle tied to
accreditation
 Cross-referenced with information contained in
catalog, schedule, student handbook, web pages
 Coordinated in a tracking system to monitor
progress
69
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
January 13, 2014
SUBJECT:
ENCLOSURE(S)
Cabrillo College Foundation 2013
REASON FOR BOARD CONSIDERATION
INFORMATION
ITEM NUMBER
Page 1 of 19
G.2
BACKGROUND:
The following presentation is provided for board information regarding the Cabrillo College Foundation.
Administrator Initiating Item:
Laurel Jones, President
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
70
THE CABRILLO COLLEGE
FOUNDATION
Building relationships with the community
MISSION OF THE CABRILLO COLLEGE
FOUNDATION

To provide aid supplementary to public tax
dollars for the support and benefit of Cabrillo
College
71
72
HOW WE ARE GOVERNED?
73
HOW DO WE SUSTAIN OURSELVES?
Endowments
Annual Fund
President’s Circle
74
ACHIEVEMENTS
How does the Cabrillo Foundation compare to
other similar institutions?
ACHIEVEMENTS
Top 8 California Community Colleges
75
ACHEIVEMENTS
Top 8 California Community Colleges
76
77
RECENT ACHIEVEMENTS
$3,586,244 raised
4,991 donors
$19 million endowment
2013 Accreditation Report
78
SUCCESSFUL PROGRAMS
Connecting donors with student needs
SUCCESSFUL
PROGRAMS
1,079 scholarships awarded
$818,298 in student scholarships
Cabrillo Advancement Program
Foster Youth Program
Scholarships79
80
WOMEN’S EDUCATIONAL SUCCESS
 $40,000
 1175
awarded this year
students helped
81
WOMEN’S EDUCATIONAL SUCCESS (WES)
BASKIN GIRLS IN ENGINEERING @
CABRILLO
82
PROGRAMS
45 projects
SUCCESSFUL
$52,625 awarded in 2013
Faculty
and Staff
Grants for
Student
Success
83
PROGRAMS
3,444 donors
SUCCESSFUL
$190,000 raised last year
Annual
Fund
84
85
RECENT TOP GIFTS
$3,586,244 raised in last fiscal year
86
ENGINEERING BUILDING - $850,000
Peggy and Jack Baskin Foundation
STEM CENTER - $250,000
Monterey Peninsula Foundation
STUDENT SCHOLARSHIPS - $250,000
Anonymous
CTE SCHOLARSHIPS - $110,000
The Grove Foundation
FOSTER YOUTH - $100,000
Anonymous
87
THE CABRILLO COLLEGE
FOUNDATION
WHERE THE COLLEGE, THE TRUSTEES
AND THE COMMUNITY CONVERGE
88
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
January 13, 2014
SUBJECT:
ENCLOSURE(S)
Spring 2014 Flex Week Activities
REASON FOR BOARD CONSIDERATION
Page 1 of 1
Flex schedule online
ITEM NUMBER
INFORMATION
G.3
BACKGROUND:
The Staff Development Committee has organized fifty-three events between January 16 and January 24,
2014. The majority of activities will take place between Tuesday, January 21 and Friday, January 24, 2014.
Additional days were added to provide technology-related workshops and department-wide SLO assessment
time. Faculty can choose to attend workshops or perform individual projects. On Friday January 24, College
divisions and departments will meet.
The theme for Spring Flex Week is “Getting Today’s Students Excited about Learning.” Flex Week provides
an opportunity to share teaching best practices, including observing other instructors’ methods and skills. It’s
also a time to learn how to get students connected with support services and extending the learning
experience outside the classroom using technology. Cabrillo faculty, staff, and administrators are invited to
learn what works to get students excited about learning. Find out how we address challenges and
opportunities for serving our diverse student population, and campus initiatives that have had an impact on
the College as a whole.
Scheduled events include a kick-off, Learning with Laurel, on Tuesday morning, on the topic of emotional
intelligence in the workplace, followed by a presentation about the Foundation’s role in our college success
initiatives. Also, the Faculty Student Success Committee is hosting a mini-conference on Thursday afternoon
that includes a flexible menu of events on pathways for student success, including participation by Academy
for College Excellence students on the power of learning communities, and sessions on boosting student
engagement in and out of the classroom.
The Spring 2014 Flex Calendar was approved by the Staff Development Committee on November 21, 2013
and approved by Faculty Senate on December 3, 2013.
The Spring 2014 Flex Calendar has gone mobile! Download the free app at:
http://guidebook.com/g/springflex/
Or view on your desktop at http://m.guidebook.com/guide/14645/
Members of the Governing Board are invited and encouraged to participate in these staff development
activities.
Administrator Initiating Item:
Kathleen Welch, VP, Instruction
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
89
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
January 13, 2014
SUBJECT:
Technology Plan Update
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 4
G.4
BACKGROUND:
1. Technology infrastructure & building construction
Four significant construction projects required IT effort throughout 2013. The projects were either
infrastructure upgrades or Smart Classroom development.
B800 / STEM building redesign: This project was quite extensive considering over 600 network
connections were deployed. The Science, Technology, Engineering, and Math departments of the NAS
division were moved to B800 from many different campus locations. One of those departments included
the Computer and Information Systems (CIS) group and their entire data center. This important resource
operates in a virtual 24/7 environment for students. Additionally 9 new Smart Classrooms were deployed
in the building, a few with dual projectors to enhance the Instructional experience for students. The
building was completed in time for the fall semester of 2013.
B600 Smart Classroom design: The building 600 project created 4 new Smart Classrooms in place of 15
small rooms. This bond project improved Instructional technology for the NAS division and will be ready
for the spring 2014 semester. Using new HDMI switch technology, the Smart Classrooms in B600 (as well
as in B800) have simplified the technological controls for Instructors.
B100 core infrastructure upgrade: The network core modifications started in October 2013. The primary
emphasis for this project included an improved work location for Student Service employees and students.
It also included improving the network infrastructure in scope for the Main Distribution Frame (MDF) of
the upper campus hub for all buildings. A proper Data Center for all the core switching equipment was
designed with environmental monitoring and controls which were previously lacking. Additionally, new
fiber runs were deployed for the B300 video surveillance project.
B300 video surveillance deployment: To improve the safety and security of Cabrillo staff, faculty, and
students an IP video surveillance project was deployed. To limit impacts on the network by increasing
bandwidth, direct fiber links were deployed between B300, B350, B400, and B450 and the network core in
B100. The heart of the video system includes a Network Video Recorder (NVR) which is housed in the
main B1300 MDF and is utilized by the Sheriff. The system was designed to require very little effort by IT
staff for service and support requirements.
Administrator Initiating Item:
Dan Borges
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition
90
2. Network & server architecture and design
This area develops technology to improve IT services & capability by managing or creating better
resources, services, and support for the College.
Telecommunication / Voice System: A project to upgrade of the Cisco VOIP (Voice over Internet protocol)
has been funded and is planned to be upgraded during the spring 2014 break. The current configuration of
five physical servers will be modified as the IT department deploys two new server blades into the Cisco
Unified Computing System (UCS) chassis. All VOIP services will be housed in Cabrillo’s virtual server
environment. Additionally, a fault tolerant, fail over solution for the Voice network using the Watsonville
network has been designed into the plan.
Server Administration:
 New Counseling schedule, tracking, and student contact system: Application was purchased and
designed in 2013 with full deployment scheduled for spring 2014. This system was migrated from a
physical to a virtual environment with a Text messaging component to contact students.
 Stanley security system upgrade project: This project consolidated two disparate physical Stanley
servers, each with different target systems, into one virtual combined virtual system. An upgrade of the
many dozens of wireless WI-Q access points was performed over the period of a month.
 Virtual system health check: An outside vendor was brought in to analyze and validate the
configuration of Cabrillo’s virtual servers and network.
 Work order system consolidation: Two physical server applications, Maintenance Tracker and Tech40
were retired in favor of a new Work order tracking system for both IT and FPPO called Trackit.
 Astra scheduler upgrade: The application was upgraded to gain more advanced features to provide key
user data. Full implementation is scheduled for spring 2014.
Network Administration: Several improvements were made to increase bandwidth of the trunk lines into
and out of the Aptos campus. The connection to the Watsonville campus was more than doubled from 100
megabits to a 250 megabit connection. This helped to improve network traffic and latency between the two
sites, especially for the Virtual Desktop Infrastructure (VDI). The connection to the Scotts Valley campus
was upgraded from 1.5 megabits to 100 megabits. This enabled IT to remove an old & failing server from
the Scotts Valley MDF that was required for user authentication due to the limited connection. The
Bookstore was moved off the Aptos core network as they received their own connection to the Internet as
Barnes and Noble took over management of this student resource. The CIS network connection to the
Internet was moved from Aptos core resources and rerouted to Cabrillo’s backup 45 megabit circuit
decreasing requirements on the Aptos gigabit primary circuit.
3. Client Services & support
This area performs direct technology support and services for faculty, staff, and students. It is comprised
of academic technology of the Computer Technology Centers (Watsonville & Aptos) and the
administrative support team.
Trackit work order & ticketing system: The system was deployed in spring 2013 helped the Administrative
Services component provide a consistent interface for all faculty and staff requiring service or support from
either IT or FPPO. Training videos for users and technicians alike were created to provide employees the
knowledge and skills to become proficient in the use of a new resource. The more advanced service desk
system has key features that improve the ability to provide user support. Other key features include
improving effectiveness with the implementation of workflow improving technician efficiency.
91
Smart Classrooms and Multimedia:
Many additional Smart Classrooms were completed in 2013 & added to the 13 mentioned above. Full
classroom upgrades included room 712 for NAS, 450 & 1606 for HASS, and 1093 &1094 for BELA.
Projector upgrades included 2105, 2113, 2210, 2212, and 2214 for HAWK.
An IP networking projector project has been developed to more easily monitor projector resources
throughout the campus. One third of the campus projectors (about 50-60 units) have been networked are
being tracked.
Technology Refresh: Planning took place to evenly divide both restricted and non-restricted budget across
all parts of the campus. As many of the items were received in December 2013, the deployment will take
place in spring of 2014. The equipment in the pipeline includes: 190 computers, 115 zero clients, 16 carts,
25 projectors, 18 visualizers, and 9 mobile Smart Boards that will benefit 110 faculty & staff, 30 Smart
Classrooms, and 7 labs.
Labs & Virtual Desktop Infrastructure (VDI): The VDI system is now two years old and has paid
significant dividends by having diminished service and support requirements in virtualized labs. In spring
2013 an additional 270 zero clients were deployed in room 318, 516, and the Writing Center (BELA),
Transfer Center & EOPS for Student Services, the CTC, the Library, and A214, A210, and A310 in
Watsonville. In fall 2013 124 more zero clients were setup in 507, 513, 515, and the ESL lab & the Puente
lab.
To support the growing infrastructure, investments were made in additional memory for the server blades.
From a support and maintenance requirement, the Unidesk software application was purchased to more
easily manage the virtual infrastructure with more efficient use of resources and better standards and
methods for virtual pool deployment. Future deployments will include the Reading center, the Assessment
center, Math center, and the Watsonville CTC.
4. Application development, data analysis, & web design
This area covers the development aspect of the department and covers the Colleague Enterprise Resource
& Planning (ERP) system and other college based applications including web development and
maintenance.
Student Planning: A web tool for students and counselors used to develop an Education plan that is
integrated with Colleague ERP. This tool is informed by the students' program of study and displays
progress toward reaching their goal by evaluating past and current courses as well as their planned courses
up to 3 years into the future. After students have planned courses, they can register by a click of a button on
their plan. Beginning in spring 2013 counselors will be able to archive an approved plan and staff working
in areas that require Education Plans will be able to access these plans online.
Accreditation team: The IT department developed an Intranet site using Google Sites that was referenced
and used by the visiting team during the site visit in October. The evidence that was posted helped the
visiting team get a good perspective on IT department goals, objectives, and accomplishments.
Data Management Advisory Team: The goal of this project was to redefine the reporting procedures,
processes, and activities for Cabrillo to improve reporting practices. MIS reporting is tied to SB1456, data
accuracy is critical for Cabrillo. After establishing a single point of contact for reporting & creating a data
task team the annual timeline with specific college reporting requirements. Lastly data management roles
and responsibilities were established.
SQL Data Warehouse: Advances in the College’s SQL-DW took place during the year. As the IT
department teamed up with the Planning and Research department, many SQL reports were developed
92
showing data from the single definitive source which is Colleague via Export Transform, and Load (ETL)
procedures. The most recent phase of the SQL-DW included the formation of data cubes that can be used
to more easily extract complex data.
5. Staff development
This section covers the development of the department based on people resources and requirements.
Staff Changes: Many staff were new to the IT department at Cabrillo or were new to their new positions.
Two system administrator positions were filled (one via an internal candidate) and three Computer Systems
Maintenance Technicians were filled (two via former student hourly workers). Two new positions came
into the department; one from the Library and the other being a new grant funded SIM tech position. One
position was moved from the academic side due to the need on the administrative side. It was further made
possible by the maintenance and support savings experienced by the labs that have migrated to VDI.
Staff Training: In 2013 the emphasis of training has been placed on the changing ERP environment to the
new SQL based data in a Microsoft .net framework. The classes that staff have taken have included:
Colleague Studio: ELF Programming & Programming Fundamentals and Self Service Customization. In
addition to the K-alliance software training subscription application, the Colleague ‘Just in Time’
subscription library has proven to be valuable resources for many staff.
93
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
January 13, 2014
SUBJECT:
2012-13 Foundation Audit Report
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 1
G.5
BACKGROUND:
The Cabrillo College Foundation’s annual audit for the fiscal year 2012-2013 was conducted by
Vavrinek, Trine, Day and Co., LLP. A copy of the audit report is provided under separate cover to the
Cabrillo College Governing Board as required by the California Education Code.
A copy of the audit report is available for review in the Foundation office and online at
http://www.cabrillo.edu/associations/foundation/documents/2013%20Audit.pdf
Administrator Initiating Item:
Graciano Mendoza
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
94
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
January 13, 2014
FROM: PRESIDENT
SUBJECT:
ENCLOSURE(S)
Facilities Master Plan Project Status
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
INFORMATION
Page 1 of 5
G.6
BACKGROUND:
Major Projects under Construction
This report provides a monthly update on facilities capital improvements and construction funded projects
through measure C & D bond funds.
The expenditure of measure C&D bond funds is to optimize sustainable use of college facilities for
students, faculty, staff & community.
Optimal sustainable use of college facilities is essential to administrative unit outcomes (AUOs) / student
learning outcomes (SLOs) / student success.
While all capital improvements serve to meet the optimal sustainable use of college facilities, certain
projects are more easily distinguished as addressing this goal. (Strategic Plan Goal B.3)
Some examples of current projects are as follows:

Smart Classroom Upgrades

Building 100 Office Remodel Project

Building 800 STEM Remodel

Building 600 Biology/Chemistry Classroom Renovation Project

Watsonville Green Technology Center

Health and Wellness Project

Building 300 Renovation
Staff will develop a strategy to reflect the projections noted in the 2013 Educational Master Plan relative
to future growth. As described in the 2013 Facilities Master Plan, future capital projects for the campus
will focus on servicing and maintaining the infrastructure, modernizing classroom and laboratory spaces,
and expanding technological improvements.
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
95
Major Projects under Construction
Arts Education Remediation Project Several projects that encompass the remediation of the VAPA
complex including but are not limited to repairs to the heating and venting systems, building leaks, door
systems repairs and accessibility, music recital hall acoustics, sewer line repairs, theater storage and
equipment fencing have been addressed and/or are in process.
Current Status Update:
All work is complete – revert remaining funds to Bond fund in process
Health and Wellness Project
This project has been certified and closed effective August 18, 2012 with DSA.
Current Status Update:
All equipment has been purchased – project in close out
Building 300 Renovation
This project has been certified and closed effective October 28, 2011 with DSA.
Current Status Update:
A majority of the equipment has been purchased and installed, including furniture and classroom
computers; however, there are additional items to be purchased.
Watsonville Green Technology Center
This project is substantially complete and occupied as of fall 2012. The LEED certification process has
also been completed and the Solari Green Technology Center is now officially LEED Platinum Certified
with the U.S. Green Building Counsel.
Current Status Update:
This project is substantially complete with the exception of minor finishing touches as well as
some remaining furniture and equipment. Final repairs to equipment are expected to occur by
mid-January.
Building 800 STEM Remodel:
Building 800 occupants were relocated in 2012 in order for the building to be fully remodeled. Plans and
specifications were approved by DSA in September 2012. Abatement of the building occurred in
September and October 2012. Bid proposals for the renovation work were received on November 27,
2012. The contract for the renovation work has been awarded to Kent Construction of Gilroy, CA, in the
amount of $3,491,895.
The total Building 800 project construction costs are estimated to be $5,495,702. There are three funding
sources for the project:
$1,952,530—federal Title III Science Technology Engineering and Mathematics (STEM) grant
from the Department of Education to fund design and partial construction.
96
$ 250,000—A gift of from the Peggy and Jack Baskin Foundation was received in the amount of
894,495 in August 2012. $250,000 of the gift will be used to offset the additional
construction costs of the project.
$ 250,000—The Cabrillo College Foundation received $250,000 from the Monterey Peninsula
Foundation to provide support for the constructions costs to renovate the 800
building. This will also reduce the need for bond funds as reflected in this report.
$3,043,172—Measure D bond.
$5,495,702
Total estimated project costs
A pre-construction meeting was held on December 19, 2012 and the general contractor, Kent
Construction, commenced on the Demolition work mid-December, 2012. Lack of performance by
subcontractors have caused numerous delays to the project; However, Occupancy of the building occurred
in time for the start of the fall semester.
The Grand opening of the building occurred on October 4, 2013 and was celebrated by faculty, staff and
the generous donors of the Cabrillo College Foundation, who made the event a success.
Current Status Update:
Change orders are being processed as well as numerous punch list items and minor corrective work
which will continue through to close out.
Building 600 Bio/Chem Classroom Renovation Project:
The Dental Hygiene Program previously occupied the west end of building 600 prior to relocating to the
new Health Wellness Building in 2010. This space will be designated as Biology and Chemistry
classroom and laboratory space.
Current Status Update:
Only minor punch-list items remain, such as the certification of fume hoods and the like. Furniture and
equipment has been ordered so as to make these classrooms available for the spring semester.
Smart Classroom Upgrades:
As identified by Instruction and in collaboration with IT, Information Technology, multiple classrooms
were identified to receive “Smart Classroom” upgrades with “Bond” funds in the 2012/13 & 2013/14fiscal
year. These upgrades include primarily technological equipment essential to the instructional process and
include improved projectors, whiteboards, “Elmos” (computerized document projectors), computers and
“Spectrum carts” that integrate the various components. These classroom upgrades also include flooring
replacement, fresh paint, furniture and equipment, window treatments and other space repairs as is needed
to improve the overall functionality
Current Status Update:
There are 10 smart classrooms identified for this fiscal year’s budget and will also allow for the
temporary relocation of BELA division classrooms and associated secondary affects. The smart
classrooms scheduled for completion this year are 1302, 1303, 2501, 2502, 429, 714, 506, 509, 510 &
913. Classrooms 513 and 517 will also be accomplished with Title V grant funds.
97
Building 100 IT Main Distribution Frame (MDF) Project:
The 100 building basement is the central distribution and location of DATA and communication systems
for all of upper campus. This space is exposed to outside elements, such as weather and rodents due to the
open entrance vault and this is detrimental to the systems housed in this space. This project will relocate
data cabling, telecommunication lines and equipment and the reconstruct wall sections where necessary to
prevent loss of essential college systems operations. The budget for this project is $247,720.
Current Status Update:
Scope development is complete and preliminary investigative site work has been accomplished.
Solicitation of preferred vendors for this work has commenced and work will be sequenced with the
other projects scheduled for this building.
Building 100 Office Remodel Project:
There are numerous functions in the 100 that require reconfiguration in order to serve student needs and
improve access specific to the counseling and the transfer center. This project consists of creating an open
counter at the east entrance which will require the relocation and reconfiguration of other office and
conference spaces. The budget for this project is $115,670.
Current Status Update:
Work has been scheduled as activities in the building allow and will be coordinated with the other
projects scheduled for this building.
Building 100 HVAC Enrollment Services Upgrade Project:
The 100 building has been home to various administrative functions over the course of time and thus has
had considerable redistribution of activities. Very few areas of the building floor plan resemble original
construction layout except for the over 50 year old dysfunctional HVAC system. This project will address
the much needed reconfiguration of the existing duct work as well as the heating and cooling needs of the
main floor and IT MDF equipment room below. The original budget for this project is $371,295 and
revised to $1,275,000 at the December board meeting based upon bids received in November 2013.
Current Status Update:
Five bids were received on November 18, 2013 as stated in the table below and with the apparent low
bidder as follows:
Environmental Systems of Northern California:
Base Bid $798,000
Deductive alternate $67,000
Bid w/ Deductive alternate $731,000
Awards of Informal Bids under the Uniform Public Construction Cost Accounting System (UPCC):
By adopting the Uniform Public Construction Cost Accounting System, the Board authorized the
President or his/her designee to enter into agreements with low bidders using the informal bidding
process with the provision that the successful awards would be presented to the Board as an
information item. This system enables the District to 1) informally bid projects under $175,000 to prequalified contractors, 2) more efficiently and effectively manage small to medium sized projects, and 3)
contract with local contractors who are deemed “qualified” bidders.
98
Facilities Master Plan
Through November 30, 2013
Projects In Process
Planned
Substantial
Completion
Date
Funding Source
Original
Project
Budget
Adjusted
Project
Budget
State Capital Outlay Funds
1,185,000
1,185,000
Measure D
Total Project
State Capital Outlay Funds
Building 300 Renovation
Winter 2013
Measure D
Equipment
Total Project
EDA Funds
Watsonville Green Technology
Fall
Foundation
Center
2011
Measure D
Total Project
1,105,493
2,290,493
931,000
931,000
1,862,000
3,365,000
100,000
7,100,000
10,565,000
1,105,493
2,290,493
931,000
931,000
1,862,000
3,365,000
100,000
7,148,000
10,613,000
Health and Wellness
Equipment
Fall 2013
Watsonville GTC Equipment
Fall 2013
Building 800 Renovation
Fall
2013
Total Project
STEM Grant Funds
Measure D
Baskin Donation
Monterey Penin Donation
Total Project
Encumbered
to Date
Paid to Date
Change
Orders to
date
Balance
(unencumbered)
Change Orders Paid + Enc as
as % of project
% of Proj
Budget
Budget
1,185,000
0
0
100%
1,104,975
2,289,975
775,874
775,931
1,551,805
3,365,000
100,000
7,103,490
10,568,490
0
0
126,065
126,065
252,130
0
0
6,260
6,260
518
518
29,061
29,004
58,065
0
0
38,250
38,250
100%
100%
97%
97%
97%
100%
100%
99%
100%
400,000
411,075
339,801
10,101
61,173
85%
1,952,530
1,500,000
-
1,536,069
2,897,663
250,000
0
4,683,732
416,461
131,007
0
250,000
797,468
0
14,502
0
0
14,502
100%
100%
100%
3,452,530
1,952,530
3,043,172
250,000
250,000
5,495,702
3.4%
100%
100,000
100,000
21,519
5,487
72,993
27%
2.0%
92%
22%
80%
7.1%
92%
185,464
Fall 2013
Bond Measure D only
Fall
2013
Measure C
Measure D
Total Project
1,915,130
845,605
2,760,735
1,915,130
395,605
2,310,735
1,721,694
68,043
1,789,736
31,058
17,091
48,149
46,833
162,379
310,471
472,850
Building 600 Remodel
Fall 2013
Bond Measure D only
1,000,000
1,500,000
1,225,245
162,037
105,771
112,718
Smart Classrooms ('11-'13)
Fall 2013
Bond Measure D only
80,000
80,000
47,184
14,581
18,235
Smart Classrooms ('13-'14)
Summer
2014
Bond Measure D only
650,000
650,000
-
283,092
366,908
Bond Measure D only
734,685
734,685
195,163
193,948
345,573
53%
Bond Measure D only
Bond Measure C only
323,291
61,337
323,291
61,337
275,093
55,438
0
0
48,198
5,899
85%
90%
Total
24,280,071
26,432,318
23,043,181
1,773,254
State Capital Outlay Funds
10,490,000
10,490,000
10,490,000
0
0
Measure C
Measure D
Project Total
121,741
15,067,134
25,678,875
121,741
15,072,637
25,684,378
121,741
15,066,874
25,678,615
0
1,371
1,371
0
4,391
4,391
State Capital Outlay Funds
20,357,000
20,357,000
20,357,000
Measure C
Measure D
Project Sub-total
5,345,114
51,909,024
77,611,138
5,345,114
51,893,312
77,595,426
5,345,114
51,893,312
77,595,426
Building 800 Move In
VAPA Remediation
Bldg 100 Repairs
Campus Signage
DSA Closeout
TBD
TBD
Total Projects in Process
338,068
1,615,883
77%
1.3%
94%
Completed Projects
Health and Wellness Center
and Sitework
VAPA Construction
VAPA Equipment
Spring
2011
Complete
Complete
South Perimeter Road
Completed Projects
12/19/2013
Fall
2010
Summer
2012
0
0
0
0
0
State Capital Outlay Funds
1,136,000
1,136,000
1,136,000
0
Measure D
Project Sub-total
Total Project
Measure C
Measure D
Project Total
1,126,453
2,262,453
79,873,591
1,051,000
33
1,166,000
2,217,033
1,126,453
2,262,453
79,857,879
1,051,000
33
1,116,963
2,167,996
1,126,453
2,262,453
79,857,879
1,051,000
33
1,116,963
2,167,996
0
0
0
0
0
0
0
0
0
0
0
0
Total Project
140,000
121,050
121,050
0
0
100%
107,909,499
107,831,303
107,825,541
1,371
4,391
100%
State Capital Outlay Funds
Building 300 Renovation
100%
0
1 of 1
-
100%
100%
99
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
January 13, 2014
SUBJECT:
2013-14 and 2014-15 Budget Update
REASON FOR BOARD CONSIDERATION
INFORMATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 1
G.7
BACKGROUND:
It is anticipated that a budget update will be presented at the board meeting.
Administrator Initiating Item:
Graciano Mendoza
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 No
Final Disposition
100
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
January 13, 2014
SUBJECT:
ENCLOSURE(S)
Financial Reports
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
INFORMATION
Page 1 of 23
G.8
BACKGROUND:
The following financial reports are presented for the information of the Governing Board:
Report
Period Ending
Trial Balance
11/30/13
Year-to-Date Budget Reports
General Fund
Child Development Fund
Building Fund
Revenue Bond 1998 Construction Fund
Revenue Bond 2004 (Series A) Construction Fund
Revenue Bond 2004 (Series B) Construction Fund
Debt Service Fund
Retiree Benefit Fund
11/30/13
Clearing and Revolving
11/30/13
Bookstore
11/30/13
Cafeteria
11/30/13
Duplications
11/30/13
Associated Students
11/30/13
Scholarships/Loans
11/30/13
Student Center Fee
11/30/13
Student Representation Fee
11/30/13
Trust and Agency
11/30/13
Administrator Initiating Item:
Roy Pirchio
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
101
102
103
104
105
106
107
108
109
110
111
112
113
114
115
116
117
118
119
120
121
122
123
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
January 13, 2014
SUBJECT:
ENCLOSURE(S)
Cabrillo College Monthly Calendar
REASON FOR BOARD CONSIDERATION
INFORMATION
ITEM NUMBER
Page 1 of 2
G.9
BACKGROUND:
The following calendar presents information about selected events and significant dates for the month of
January. Dates given are accurate as of January 6, 2014.
Administrator Initiating Item:
Kristin Fabos, Director of Marketing
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
124
January 2014
Marketing and Communications Department • 831/479-6158
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
1
2
3
4
New Year’s Day
Holiday
Aptos Campus Offices Cabrillo Stage
Cabrillo Stage
Reopen
Professional Musical Professional Musical
Theatre Presents:
Theatre Presents:
Lunch, January 3-19
Lunch, 7:30 PM,
Evenings at 7:30 PM Crocker Theater
Matinees at 2:00 PM
Crocker Theater
Cabrillo Insider radio
show, 5:00- 6:00 PM,
KSCO 1080 AM
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Additional Listings
Additional Listings
Cabrillo Stage
All Campus Offices
Professional Musical Reopen
Theatre Presents:
Lunch, 2:00 PM,
Concurrent High
Crocker Theater
School Student
Registration Begins
Cabrillo Stage
Spring Semester
Professional Musical Parking Permits
Theatre Presents:
Available
Lunch, 2:00 PM,
Crocker Theater
Governing Board
Meeting, 5:00 PM,
Sesnon House
Cabrillo Stage
Holiday - Martin
Professional Musical Luther King, Jr. Day
Theatre Presents:
Campus Closed
Lunch, 2:00 PM,
Crocker Theater
California Community Spring Semester
Colleges Annual
Begins
Legislative
Conference,
Baseball vs. Reedley,
Sacramento, CA
2:00 PM
Flex Week Begins
Additional Listings
Women’s Basketball
Cabrillo Stage
Cabrillo Stage
Cabrillo Stage
vs. Hartnell, Double
Professional Musical Professional Musical Professional Musical
Header w/Men, 5:00 Theatre Presents:
Theatre Presents:
Theatre Presents:
PM
Lunch, 7:30 PM,
Lunch, 7:30 PM,
Lunch, 7:30 PM,
Crocker Theater
Crocker Theater
Crocker Theater
Men’s Basketball vs.
Hartnell, Double
Cabrillo Insider radio
Header w/Women,
show, 5:00- 6:00 PM,
KSCO 1080 AM
7:00 PM
Cabrillo Stage
Men’s Basketball vs.
Cabrillo Stage
Professional Musical San Jose City, Double Professional Musical
Theatre Presents:
Header w/Women,
Theatre Presents:
Lunch, 7:30 PM,
5:00 PM
Lunch, 7:30 PM,
Crocker Theater
Women’s Basketball
Crocker Theater
vs. Foothill, Double
Header w/Men,
Cabrillo Insider radio
7:00 PM
show, 5:00- 6:00 PM,
KSCO 1080 AM
Additional Listings
Flex Week
Flex Week
Flex Week Ends
Men’s Basketball vs.
DeAnza, Double
Header w/Women,
5:00 PM
Women’s Basketball
vs. DeAnza, Double
Header w/Men,
7:00 PM
Cabrillo Insider radio
show, 5:00- 6:00 PM,
KSCO 1080 AM
Women’s Basketball
vs. Hartnell, Double
Header, 5:00 PM
Coming in Early February
Jan. 17
Cabrillo Stage Professional Musical Theatre Presents: Lunch, 7:30 PM, Crocker Theater
Feb. 1
Baseball vs. Los Medanos, 1:00 PM
Jan. 26
Last Day to Register for Spring Sections Using WebAdvisor (After the first class meeting, students may use add codes
Feb. 3
Governing Board Meeting, 5:00 PM, Sesnon House
Feb. 4
Baseball vs. Marin, 2:00 PM
in WebAdvisor during the add period).
Jan. 27
California Community Colleges Annual Legislative Conference, Sacramento, CA
Feb. 5
Men’s Basketball vs. MPC Double Header w/Women, 5:00PM Women’s Basketball vs. MPC Double Header w/Men, 7:00PM
Feb. 6
Baseball vs. Laney, 2:00 PM
Jan. 27-
Add Period for Full-Term Sections
Feb. 7
Last Day to Return Parking Permits and Receive a Refund
Feb. 8
Last Day to Add a Spring Semester Section
Feb. 8