Approved Committee Name: Institutional Effectiveness (IE)
Date: Wednesday, November 12, 2014
Time: 9:00 a.m. – 10:30 a.m.
Facilitators/Location/Chair: Terrence Willett/SAC 214
Members
(Attendees
in bold)
Guests: Terrence Willett, Chair; Marcy Alancraig, Lois Christos, Claire Conklin, Carter Frost, Laurel Jones, Rory O’Brien, Karen Reyes, Kathie Welch. Click here to enter text. Agenda Items:
Topic
Outcomes
1. Welcome Members were welcomed.
2. Approval of Minutes It was suggested that a member’s name be replaced with their title. With that change, the 10/15/14 minutes were approved. One member noted having to leave the meeting a few minutes early. The Chair suggested moving some agenda items, including classified prioritization and student equity updates, to later in the agenda. With that change, the 11/12/14 agenda was approved. The SLO Coordinator reported that ARC (Assessment Review Committee) is studying Standard 2 and will present a proposal in spring, 2015. An area of focus is Standard 2A, which states that credits are awarded based on SLO, “9. The institution awards course credits…based on student attainment of learning outcomes.” The Committee discussed whether this means aggregating by final grade. It was brought to IEC; an IEC member suggested doing a pilot study comparing methods. P.S. Instructor suggested doing several pilots to evaluate ways to implement this requirement. The SLO Coordinator noted the pilot should include specifications for the Professional Engagement component of the Student Equity Plan. She will bring the pilot idea to ARC. Consensus to begin with smaller departments. In summary, it appears Cabrillo must disaggregate SLO results. For a related webinar on 11/18/14, 2‐3:30pm, the V.P. of Instruction invited members to her office to participate, and offered to send in questions for those not able to participate. Language in “Institution‐Set Standards” was discussed, the V.P. pointing out that these are more immediate than the Scorecard in terms of template timelines (short/medium/long‐term). The SLO Coordinator will report back to the group about what she learns on Institutional Standards, as well as bring Bakersfield’s plan and presentations. The Chair suggested googling “CCSF ACCJC”. Group consensus to schedule a retreat once more is confirmed about ACCJC Standard requirements. Chair displayed his new, standardized template for program planning data, and received positive feedback. Chair agreed to email the form to I.E. members. It was suggested “Core Four” be changed to “SLO Assessment”, that there be one form per department, a drop‐down for department, and abbreviations be spelled out the first time used. 3. Approval of Agenda 4. Update on ARC and Accreditation Standards 5. Resource Request Template 1 Approved 6. Review Action Items 7. Conclusion Action items from the October 15, 2015 meeting of the I.E. Committee were reviewed. New action items include the following: The Chair will send members a link to the Santa Barbara shared governance survey and bring samples of participatory governance committee surveys to the December 10, 2014 meeting. This item will be added to the 12/10/14 agenda. Discuss with CIP the suggested maximum number of resource requests allowed per program plan/review. Add template item to document: what other departments are involved, and staff time affected in and outside of the department. Include the following items on the Dec. 10 2014 meeting agenda: Participatory Governance Survey, Review New Standards on ACCJC Website, and Updates on Classified Prioritization, Student Equity Plan and ARC. Action Items:
1.
Send 11/18/14 ACCJC webinar details. (Kathie)
2.
Discuss AUO process in Admin Council. (Terrence)
3.
Add what is needed to do for recommendation #1; add a master calendar. (Terrence)
4.
Complete online Program Planning template for administration. (Terrence)
5.
Develop formalized Program Chair training. (Marcy)
6.
Create/implement participatory governance committee survey. Bring samples/draft to 12/10/14 meeting. (PRO)
7.
Complete “decision” piece of Governance Manual by end of fall 2014 semester. (Laurel)
8.
Consider doing content analysis of committee minutes. (Terrence)
9.
Contact SLO listserv regarding new accreditation standards. (Marcy)
10. Determine date/location of upcoming regional ACCJC accreditation workshops. (Marcy)
11. Professional Engagement goal: Get staff and faculty on accreditation site visits. Lobby those who determine team makeup.
(Laurel) 12. Read “What’s New” in bold on ACCJC website. (All I.E. Committee members)
Effectiveness Links: 1.
2.
Institutional Effectiveness: http://www.cabrillo.edu/services/pro/ie/ Accreditation Self‐Study: 4.
http://www.cabrillo.edu/services/pro/accred/
Accreditation Standards and Recommendations: http://www.cabrillo.edu/services/pro/accred/index.html College Strategic Planning: 5.
http://www.cabrillo.edu/services/pro/strategicPlanning/
Program Planning: 3.
http://www.cabrillo.edu/services/pro/programPlanning/index.html
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