I NTERNATIONAL T ELECOMMUNICATION U NION
General Secretariat
Ref:
DM-1186
Contact:
Dusan SCHUSTER
+41 22 730 5215
+41 22 730 5881
Dusan.Schuster@itu.int
Tel:
Fax:
E-Mail:
Subject:
To Member States and
Sector Members
15 December 2000
Second meeting of Ad Hoc Group 2 of the
Working Group on ITU Reform
1-2 February 2001
Dear Sir/Madam,
The Working Group on ITU Reform, at its third meeting, decided that its Ad hoc Group 2
should continue its work under new terms of reference. The report of the Working Group can
be found at the following ITU web address:
http://www.itu.int/council/Reform/wgr3/index.html
The second meeting of Ad Hoc Group 2 (AHG2) will take place at ITU Headquarters in
Geneva (ITU Tower, Room C1) for a period of two days from 1-2 February 2001. Contributions
from membership are once again encouraged and should be submitted to the WGR
Secretariat as contributions to the Working Group on Reform for consideration by AHG2.
The agenda of the AHG2 second meeting as well as its new terms of reference are attached
as Annexes 1 and 2 respectively. I should be obliged if the enclosed registration form
(Annex 3) could be completed and returned by 15 January 2001.
I look forward to seeing you in Geneva.
Yours faithfully,
João Carlos ALBERNAZ
Chairman, Ad Hoc Group 2
Annexes: 3
-3–
ANNEX 1
INTERNATIONAL TELECOMMUNICATION UNION
WORKING GROUP ON ITU REFORM
AD HOC GROUP 2
GENEVA
—
SECOND MEETING
—
(1-2 FEBRUARY 2001)
DRAFT AGENDA
Thursday, 1 February 2001, at 09.30 hours
(Room C1, ITU Tower)
1.
Approval of the agenda
2.
Introductory remarks
3.
New terms of reference
4.
Contributions to the work of AHG2
5.
Draft report of AHG2 to WGR
6.
Any other business
15 December 2000
English only
-4–
ANNEX 2
INTERNATIONAL TELECOMMUNICATION UNION
WORKING GROUP ON ITU REFORM
AD HOC GROUP 2
—
GENEVA
SECOND MEETING
—
Document 2-E
15 December 2000
English only
(1-2 FEBRUARY 2001)
Note by the Chairman
AD HOC GROUP 2 - NEW TERMS OF REFERENCE
Objectives:
To examine a range of approaches and to stimulate the identification of new approaches for
reducing the backlog in the Bureau’s processing of satellite network filings.
Specific tasks to be performed:
1)
Examine ways to reduce requirements in the Radio Regulations regarding the
processing of satellite network filings with the view of reducing the work and
resources needed in the Radiocommunication Bureau, while retaining the rights of
Member States to avoid harmful interference.
2)
Analyze available resources and make recommendations that would provide
adequate staff and funds to resolve the backlog.
3)
Review data requirements for the satellite filing process with a view to identifying
those which are strictly necessary; this to include the possibility of establishing a
forum for information exchange on the requirements of all parties involved in the
satellite filing process with a view to any conclusions therefrom to be taken into
account by the group.
4)
Examine approaches, including the use of increased automation, for reducing the
workload of the Bureau.
5)
6)
7)
8)
9)
Review existing ITU procurement practices and examine the application of
“outsourcing” as a management tool for acquiring specialized products and services
to be used toward improving the processing of satellite filings.
Examine approaches for addressing the issues associated with multiple filings and
develop proposed approaches for addressing these issues.
Examine the adequacy of the reporting and accountability of the organs of the ITU in
light of the continuing backlog problem.
Take into account the results produced by the Informal Software Experts Group
established in CA/85.
Prepare and submit proposals relating to the above tasks in a report to the WGR
meeting in April 2001 for consideration of further appropriate action.
-5–
ANNEX 3
WORKING GROUP ON ITU REFORM
AD HOC GROUP 2
Second Meeting
(Geneva, 1-2 February 2001)
Registration form

(To be returned to the Strategic Planning & External Affairs Unit (Office T.1307 / Fax +41 22 730 5881) by)
15.01.2001
Member State/Sector Member/Organization*
* Delete as appropriate
Mr.
Mrs.
Miss
Ms
Family name: _________________________________________
First name: _________________________________
Official title in Administration or Organization:
_________________________________________
Name and complete address of Administration or Organization:
_________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
E-mail:
Mobile phone:
Phone :
Fax :
Home address (optional)
________________________________________________________________ Tel: ____________________________
Hotel/Address in Geneva (see Note)
_________________________________________________________________ Tel: ____________________________
Note: Reservations must be made DIRECTLY with the hotel and not through the ITU.
Accompagnied by family member(s) - please specify
_________________________________________