Cabrillo College
GRANTS DEVELOPMENT DIRECTOR
CLASSIFIED ADMINISTRATOR
JOB DESCRIPTION
The Grants Development Director plans, directs, and oversees the activities of the Grants Office in the
preparation of complex and varied grant development, ensuring successful grant-seeking efforts while
adhering to college policies, meeting the Cabrillo’s strategic goals and maximizing revenue through
external sources.
SCOPE
Under direction of the College President, the Grants Development Director works with a broad range of
internal and external constituents to identify and respond to college development needs. The Grants
Development Director serves as the lead internal consultant to faculty, staff, and administrators on grant
development; coordinates district-wide activities related to researching funding sources and
opportunities, grants training, managing centralized grants clearinghouse, writing grant applications,
providing technical support for grant submissions, and post-award grant management; and providing
support for instructional programs and district-wide services.
This position ensures alignment of college planning initiatives to maximize benefits that can be achieved
with available resources and provides leadership, direction and coordination for the college institutional
effectiveness processes including grant development.
EXAMPLES OF DUTIES:
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In collaboration with College leadership, directs and oversees all aspects of the preparation and
approval process of complex and varied grants that support college goals; provides leadership for
and implements an aggressive District grant development agenda (E)
Coordinates, supports, and monitors all pre- and post-award grant activities and related contracts
secured on behalf of the district; implements changes to improve grant development capacity (E)
Advises and assists administrators, faculty, and staff in applying for funds that support college
programs and initiatives (E)
Provides technical assistance to grant project directors, college faculty, managers, and financial
services staff to ensure all grant submissions adhere to relevant federal, state and local regulations;
obtains appropriate approvals and signatures, incorporating maximum possible indirect cost
recovery (E)
Manages federal, state, local, corporate and private grants for college projects and programs and
coordinates campus or district-wide projects for developing partnership initiatives with businesses,
industries, governmental agencies, and other educational institutions (E)
In consultation with campus leadership, decides which grants will be pursued by the College and
ensures the college grant approval process is followed (E)
Identifies and clarifies grant objectives and determines the scope of grant projects (E)
Develops and maintains systems and procedures to ensure the accuracy, validity and timeliness of
grants submitted (E)
Develops, coordinates and maintains an annual calendar of planned and ad-hoc grant development
activities (E)
Grants Development Director
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EXAMPLES OF DUTIES: (Continued)
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Facilitates reconciliation processes relating to multiple programs selecting and competing for the
same grant/funding source (E)
Edits grant proposals for clarity, accuracy, timeliness and strategic approach (E)
Monitors changes, best practices and trends in the resource development environment
(regulatory, political, higher education, economic, etc.) and determines resulting implications for
the Grants Office and the College (E)
Develops and maintains external contacts to facilitate funding opportunities; coordinates and
collaborates with other institutions regarding collaborative resource development efforts,
including other colleges and universities, state and local agencies, non-profit organizations, K-12
schools, etc. (E)
Ensures all guidelines, expected outcomes and program deliverables are observed per the
grantor’s specifications and timelines (E)
Develops and maintains systems and procedures to ensure that the college is aware of grant
opportunities, development and approval processes and awards; designs and implements
opportunities for administrators, faculty, and staff to develop grant-seeking and grant-writing
skills (E)
Establishes measurable goals and objectives for the college and reports key outcomes on a regular
basis (E)
Reviews federal and state legislation to assess levels of grant support and the impact on existing
grant funding (E)
Coordinates data collection for grant proposals and grant reports; prepares governing board
agenda items related to grants (E)
Prepares periodic and special reports, correspondence and other written materials using a
computer and various software such as, email,, word processing, spreadsheets, databases and
website management (E)
Maintains accurate records on grant development efforts and prepares annual report on
outcomes of these activities (E)
Represents the college at state, regional and national meetings related to areas of resource
development (E)
Makes presentations at conferences and meetings on grant seeking strategies and effective
College grants office operations and conducts one-on-one training and group workshops related
to grant writing and grant administration (E)
Identifies and disseminates information on public funding opportunities that align with the
district’s mission and goals (E)
Interviews, assigns, trains, supervises, and evaluates the performance of assigned staff (E)
Coordinates grant support services for site visits. and audits by funding agencies (E)
Performs other duties as required or assigned
(E) = designates essential functions
QUALIFICATIONS
Education and Experience:
Bachelor's degree from an accredited college or university in education, public policy, communications,
or a related field and three years of increasingly responsible experience directly related to the grant
acquisition/management process.
Grants Development Director
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QUALIFICATIONS (Continued)
Knowledge of:
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The mission of a comprehensive community college
Principles, practices and techniques of the grant proposal process from submission to
implementation
Relevant laws, codes, rules, regulations, requirements, and criteria in relation to the grant
proposal process
Best practices related to grant applications and management
Operation of computer equipment and various software applications
Principles, practices and techniques of budgetary preparation and control
Principles of program evaluation and monitoring
Principles of effective management and employee supervision including training, directing, and
evaluating staff
Common office computer applications, including word processing, spreadsheets and database
programs
Ability to:
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Exhibit collaborative leadership in grants management, planning, and organizing
Prepare successful grant proposals that follow grant and college guidelines
Effectively coordinates, oversee, and evaluate program monitoring activities
Read, interpret, and apply relevant laws, codes, rules, regulations, requirements, and criteria
Maintain records and documentation to meet auditing requirements for grant preparations
Communicate effectively orally and in writing, including skill in editing lengthy and complex
documents for accuracy and consistency
Work independently with minimal direction
Develop policies and procedures related to grant applications and management.
Use a computer proficiently for word processing, spreadsheet management, database interaction,
and online research and forms
Work sensitively with demonstrated understanding of a diverse academic environment
Effectively manage and evaluate the work and performance of assigned staff
Train others in grant development, implementation, and management activities as appropriate
Establish and maintain cooperative working relationships with diverse college constituencies,
community, funders, and grant monitors; including the ability to effectively reconcile divergent
views to address a variety of interests
Negotiate with funders and grant monitors
Demonstrated ability to prepare and maintain budgets and to manage financial resources with a
record of fiscal responsibility and accountability
Consistently perform under the pressure of deadlines and other administrative demands
Desirable:
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Master’s degree or higher from an accredited college or university
Experience with federal grants for public education, with private foundations and with state
granting agencies
Grants Development Director
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WORKING CONDITIONS
Environment:
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Office environment
Physical demands:
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Hearing and speaking to exchange information
Dexterity of hands and fingers to operate a computer keyboard, handle individual papers, and
write and take notes
Seeing to read files, documents, and computer screens
Sitting for extended periods of time
Lifting to handle papers, files, equipment, and material weighing up to 25 pounds
AUTHORITY AND RESPONSIBILITY
The Grants Development Director is responsible for planning, coordinating, supervising, training and
evaluating assigned staff.
Established: September 2, 2014