PROCESS FOR ESTABLISHING FACULTY POSITION PRIORITIES
2014-15 Timeline
Revised 03/06/2014
The following process is advisory in determining the priority of faculty positions to be filled. The Vice
President of Instruction (VPI) is the administrator primarily responsible for facilitating this process.
Completion Date:
09/05/14
Faculty will receive an email reminder about the deadline to submit
retirement letters to the relevant Vice President if they intend to retire by
the end of academic year 2014-15. This notification will allow their
departments to apply for a replacement position and receive replacement
points in the hiring prioritization process. The Office of Instruction will
inform faculty via email of the process and timeline to assist in the
preparation of staffing requests.
09/19/14
Step 1
Instruction Office deadline for receipt of a retirement letter
effective by August 1, 2015 for the purposes of “replacement
points” within the department.
09/22/14 09/26/14
Step 2
Deans will work with Program Chairs, Academic Specialist
Directors, and/or faculty to review and request, in writing,
staffing positions (documentation page) to submit to the Office
of Instruction.
09/26/14
Step 3
Requests should be submitted by the Deans to the Office of
Instruction:
All requests must arrive at the Instruction Office no later than
4:30 pm for inclusion in the process. No Exceptions.
09/29/14
Step 4
Each requested position will be scored by the Instructional
Research Analyst according to the attached Criteria/Metrics
worksheet.
10/10/14
Step 5a
Point allocations will be distributed via email and in hard copy
to the Deans, Program Chairs, and Academic Specialist
Directors for accuracy review.
10/17/14
Step 5b
All Dean, Program Chair, and Academic Specialist Director
corrections (or request for recalculation) must be provided to
the Instructional Research Analyst for a recalculation to occur.
10/24/14
Step 6
Verified point allocations will be distributed via email to the
Faculty Senate and appropriate administrators.
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Prioritization Fall 2013.docx
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10/31/14
Step 7
Deadline for a department to withdraw their position request to
avoid losing time-sensitive points in categories 6 and 7. Notice
must be provided to the Faculty Senate President via email by
5:00 pm.
11/04/14
Step 8
Faculty Senate Presentations:
The Program Chair, Academic Specialist Director, a designated
faculty member, or appropriate administrator may make
statements to a joint meeting of the Faculty Senate and the
relevant administrators on the need for a position (3 minutes)
and answer questions (3 minutes) about the position. If a
program is requesting more than one position, contact the
Faculty Senate President to determine if additional time is
warranted.
11/04/14
Step 9
Faculty Senate and Instructional Administrators, including the
Dean of Counseling and Educational Support Services, will
vote separately to rank the positions.
11/04/14
Step 10
The relevant Vice Presidents will obtain the Faculty Senate
ranking and the Deans’ ranking.
11/12/14
Step 11
In consultation with the relevant Vice President(s) and taking
into account
the advisory numerical ranking,
the advisory rankings by the Instructional Administrators
and the Dean of Counseling & Educational Support
Services,
the advisory rankings by the Faculty Senate,
program plans and annual updates,
FT:PT ratio,
and other factors as appropriate,
(Scheduled Faculty
Senate Meeting)
the Vice Presidents will develop a prioritized list with an
explanation to be presented to the College President. The
VPI will share the results with the Faculty Senate President
and email the results to the Faculty Senate.
11/19/14
Step 12
The VPI will present the prioritized list to CPC.
Step 13
The results will go to the December Board meeting for Board
approval.
Step 14
Completed job descriptions and job requisitions will be
submitted to HR to initiate recruitment process.
(Scheduled
CPC Meeting)
12/08/14
(Scheduled Governing
Board Meeting)
12/10/14
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